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HomeMy Public PortalAbout120_040_CCAR_2015 Info Hut agreement MAYOR ,, i _ n Is CITY MANAGER Jason Bueltermanij Diane Schleicher CITY COUNCIL C - CITY CLERK Wanda Doyle,Mayor Pro Tern 4-- Janet LeViner Barry Brown Rob Callahan CITY ATTORNEY Bill Garbett Edward M.Hughes Monty Parks ' Owa•` Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 1/15/15 Category: Consideration of Agreement Item: 2015 Info Hut Agreement: Partnership b/t Dev'l Authority/Main Street and Visit Tybee Organization: Dev'l Authority/Main Street Explanation: Agreement is attached. Budget Line Item Number (if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to i leviner(a.cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton—Executive Director, Development Authority/Main Street Phone/Email: 912-844-9771 /cmorton(&cityoftybee.org Comments: Date given to Clerk of Council 1/6/15 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 S City of Ethics . www.cityoftybee.org vJ�,,B`�L� 7:tibeb 1464 SAVANNAH'S BEACH December 15, 2014 Chantel Morton City of Tybee Island 403 Butler Ave. Tybee Island,GA 31328 Subject:Tybee Info Hut/Summer 2015 Plan Dear Chantel, I hope this letter finds you well.Thank you for meeting with Joe Marinelli and I recently regarding the Tybee Info Hut.We appreciate the opportunity to partner together with you and the Tybee Island Main Street Program. Based on the conversation we had on October 13, 2014 this document will outline our understanding and the basis of an agreement between Visit Tybee and the City of Tybee for our oversight of that venue: Visit Tybee will be responsible for: • Providing staffing on an experimental basis for the 2015 summer season(Memorial Day weekend through Labor Day weekend). o Staff coverage will be Thursday thru Sunday,approximately loam-6pm. o Staff will consist of part-time staff operating on a shift-work schedule. • Be responsible for hiring,training and managing part-time,paid staff. • Will re-evaluate our ability to effectively manage the Info Hut at the close of the season (post Labor Day weekend),before making a commitment beyond 2015. • Provide general liability insurance for the Hut and will be responsible for staffs safety during hours of operation. • Agrees to pay for co-branded exterior signage,within City regulations,identifying the partnership between Visit Tybee and the City of Tybee/Main Street Program. The City of Tybee will be responsible for: • The application of a fresh coat of paint to the interior and exterior of the Info Hut. • The repair and/or replacement of the broken window. • The replacement of the door(if needed), including new locks and keys. • The installation of sustainable and adequate electricity for lighting,a small refrigerator and outlet for cellphone charging. Information provided at the Info Hut will be Tybee specific and will include events and business information provided by the Tybee Island Development Authority/Main Street Program,as well as Visit Tybee. Chantel,if you and the City of Tybee are in agreement with the outline above,please sign below and return a copy for our files. Once confirmed,Visit Tybee will work with your office on a timeline for obtaining items needed to co-brand the Hut. Again,thank you for the opportunity.The Tybee Info Hut is a true asset and we look forward to partnering with the City of Tybee and the Main Street Program to enhance the visitor experience. Sincerely, jakeL • . Sara Lane Director,Visit Tybee 11( / 7— 2o( Chante Morton Date Executive Director,Development Authority/Main Street Program Jason Buelterman Date Mayor, City of Tybee Chantel Morton From: Diane Schleicher Sent: Monday, December 08, 2014 10:59 AM To: Chantel Morton Subject: RE: follow up re: partnering w/Visit Tybee @ Info Hut Chantel, Let's review this together. BTW, any agreement needs to be approved by the city council and signed by the mayor, not city staff. Please get this changed and ready for the January 15, 2015 city council meeting. Thanks, Diane From: Chantel Morton Sent: Monday, December 08, 2014 10:32 AM To: Diane Schleicher Subject: FW: follow up re: partnering w/ Visit Tybee @ Info Hut Hi. I'm following up re:the email below. Please confirm. Thank you. From: Chantel Morton Sent: Thursday, December 04, 2014 2:24 PM To: Diane Schleicher Subject: follow up re: partnering w/ Visit Tybee @ Info Hut Diane— Attached is the agreement I'm ready to sign re:Visit Tybee partnering with us for staffing the Info Hut. I've asked that the following be included first: - Information provided (i.e.events/business listings) by the Tybee Island Development Authority/Main Street Program will be available at the Information (Info) Hut. - Information displayed at the Info Hut will be specific to Tybee Island. - The signage will identify Visit Tybee and the City/Program as partners in the operation of the Info Hut. - Visit Tybee takes responsibility for staff safety/damage to the Info Hut during times of operation. I'm just trying to be sure we are on the same page and cover as much as possible at the onset of this fabulous opportunity. Thanks for confirming the electricity and fresh coat of paint will not be a problem to get done prior to Memorial Day weekend 2015. One suggestion re: electricity is that the cord could be just plugged into the light post next to the hut instead of running it across the street. Agree? © Thanks. Chantel Chantel R.Morton Executive Director,Development Authority/Main Street Click here for more information about the program. Phy:403 Butler Avenue Mail:P.0.Box 2749 1