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HomeMy Public PortalAbout22-053 - Rejecting all bids Financial Accounting Services RFP No. 21-0726100Sponsored by: Interim City Manager RESOLUTION NO. 22-053 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, REJECTING ALL BIDS RECEIVED IN CONNECTION WITH RFP NO. 21-0726100 TO PROVIDE FINANCIAL ACCOUNTING SERVICES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Opa-Locka, Florida ("City Commission") issued a Request for Proposals, RFP No. 21-0726100, to solicit competitive proposals from qualified firms for Financial Accounting Services; and WHEREAS, two (2) proposals were received on September 15, 2022 in response to RFP No. 21-0726100; and WHEREAS, the proposals received are being rejected as the City is no longer in need of the services at this time; and WHEREAS, the Interim City Manager recommends that all bids in connection with RFP No. 21-0726100 be rejected; and WHEREAS, the City Commission of the City of Opa-Locka finds that it is in the best interest of the City and its residents to reject all bids in connection with RFP No. 21-0726100. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. RECITALS ADOPTED. The recitals to the preamble herein are incorporated by reference. Section 2. AUTHORIZATION The Commission of the City of Opa-Locka, Florida hereby rejects all bids received in connection with RFP No. 21-0726100 for Financial Accounting Services. Section 3. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the Interim City Manager following review by the City Attorney, without the need of a public hearing by filing a corrected copy of same with the City Clerk. Resolution No. 22-053 Section 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption and is subject to the approval of the Governor or his designee. PASSED AND ADOPTED this 26th day of October, 2022. TTEST: anna Flores, City Clerk APPROVED AS TO FORM AND LEG : SUFFICIENCY: to Non-' -Weeks, P.A. Moved by: Commissioner Bass Seconded by: Commissioner Dominguez VOTE: 4-0 Commissioner Bass YES Commissioner Davis YES Commissioner Dominguez YES Vice -Mayor Taylor ABSENT Mayor Williams YES eronica eronice E. illia s,`iVlayor 2 DocuSign Envelope ID: 9C044E6A-2AC3-47DD-9C1E-B59D7C3D6CA7 City of Opa-Locka Aeenda Cover Memo DocuSigned by: City Manager: Darvin Williams CM Signature: A,Vititin, MalwAS �raRrn7r 1FRnFdg9 Commission Meeting Date: 1016.2022 Item Type: (EnterXin box) Resolution Ordinance Other X Fiscal Impact: (EnterXin box) Yes No Ordinance Reading. (EnterXin box) 1st Reading 2nd Reading x Public Hearing: (EnterXin box) Yes No Yes No x x Funding Source: Account# : (Enter Fund & Dept) Ex: Advertising Requirement: (Enter X in box) Yes No x Contract/P.O. Required: (EnterXin box) Yes No RFP/RFQ/Bid#: x Strategic Plan Related (EnterX in box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Area: m Strategic Plan Obj./Strategy: (list the specific obJective/strategy this item will address) X • • • • Sponsor Name City Manager Department: City Manager Short Title: A resolution authorizing the City Manager to reject all proposals received in connection with RFP No. 21- 0726100. Staff Summary: The City Commission issued a Request for Proposal to solicit competitive proposals to provide Financial Accounting Services. Two (2) proposals were received, however a request is being made to reject the proposals as the services are not needed at this time. Financial Impact - No impact Proposed Action: Staff recommends the approval of this request to reject all proposals submitted. Attachment: Bid Certification Copy of proposals received CITY OF OPA-LOCKA CERTIFICATION REQUEST FOR PROPOSALS RFP No. 21-0726100 FINANCIAL ACCOUNTING SERVICES I, Joanna Flores, City Clerk of the City of Opa-locka, Florida, do hereby certify that proposal(s) were received and opened at the Opa-locka Municipal Complex, 780 Fisherman Street, 4th Floor, Opa-locka, Florida, at 1:41 p.m. this 15th day of September,. 2021. PROPOSAL(S) RECEIVED NAME/ADDRESS 1. Aclarian LLC 4240 West Morrison Avenue Tampa, FL 33629 Contact: Scott Bird, Project Manager Tele: 321-287-0381 Email: sbird(uaclarian.com 2. Trimerge Consulting Group, PA 1444 Biscayne Boulevard, Suite 115-21 Miami, FL 33132 Contact: Geraldine Lazarre, CPA, President Tele: 305-940-5344 Email: glazarre(a,TriMergeConsulting.com Website: www.TriMergeConsulting.com Service Request B $150,000 Annual Service Request A $490,000 Annual $40,833 Monthly Service Request B $1,150,000 Annual $95,833 Monthly I further certify that sealed proposal(s) were submitted and properly opened in the presence of the following: Sha'mecca Lawson Executive Assistant to the City Manager City of Opa-locka kKksk Joanna Flores, CMC City Clerk ACLARIAN September 15th, 2021 ACLARIAN C I T Y O F Request for Proposals for Financial Accounting Services (RFP # 21-0726100) to: City of Opa-Iocka, Florida Prepared by: Andrew Laflin, CPA President Aclarian LLC 4240 West Morrison Avenue Tampa, Florida, 33629 Direct 813-784-3140 EIN/SS Number: 85-3378848 OPA LOCKA F L()RID A ©2021 Aclarian LLC I 1 TABLE OF CONTENTS 1. EXECUTIVE SUMMARY 2. LETTER OF TRANSMITTAL 3. GENERAL INFORMATION 4. PROJECT APPROACH 5. EXPERIENCE AND QUALIFICATIONS 6. SCHEDULE 7. PRICING OF SERVICES 8. REFERENCES 9. ADDITIONAL FORMS 3 4 5 6 9 12 13 14 18 'c;_p?1 Ac'drian LLC I 1. EXECUTIVE SUMMARY Aclarian is a limited liability company headquartered in Tampa, Florida. The firm's Employer Identification Number (EIN) is 85-3378848. Aclarian's Tampa headquarters are located at 4240 West Morrison Avenue, Tampa, FL 33629. The telephone number for the office is 813-784-3140. While Aclarian is headquartered in Tampa, our local government services team covers the State of Florida, as we serve our clients wherever they are located within Florida. As it relates to serving our Florida government clients, our practice has no geographical boundaries. We are confident that Aclarian's experience serving similar governments, bolstered by our client -oriented philosophy and depth of resources, will make Aclarian the best qualified candidate to fulfill the scope of the engagement. We believe that you can depend on Aclarian for several uncommon advantages: • Experience Providing Financial Services to Similar Entities. The professionals assigned to this proposal have a working knowledge of the City and its operations and include similar services of other Florida municipalalities. • A Focus on Providing Consistent, Dependable Service to Government Entities. We differ from other firms in that we focus on the needs of Florida public sector clients. You will enjoy the service of members of our team who understand the issues and environment critical to governmental finance and operations. This experience has given Aclarian the insight and experience to serve these governmental entities with exceptional technical experience and client service. Commitment to Innovation Aclarian's team members ensure all compliance related functions, such as annual budget adoption and audit completion, are carried out in strict adherence to all applicable laws and regulations. Beyond compliance, Aclarian's mission is to assist its municipal clients with maximizing efficiency in its operations while functioning at a high level on behalf of its citizens, employees, and all other relevant stakeholders. We achieve this through critical evaluation of current business processes and development and implementation of achievable solutions. Part of our solution model includes unlimited use of Aclarian's workflow administration and dashboard reporting software technology that is available to our clients at no additional cost. We believe this proposal demonstrates our understanding of the City's needs while describing our significant governmental accounting experience and qualifications; our philosophy and methodology to conduct services; and our team knowledge and structure to meet those needs. We are committed to providing responsive, value- added services that align directly with the City's financial goals. We are excited to work with you and welcome the chance to provide our services to the City. As President at Aclarian, I offer my personal commitment to provide the City with the best resources and services available. If you have any questions about our offerings, please do not hesitate to contact me. Sincerely, Andrew Laflin, CPA, President Aclarian LLC 4240 West Morrison Avenue Tampa, Florida, 33629 ini Direct 813-784-3140 2. LETTER OF TRANSMITTAL The following individuals are authorized to make represesntations for the Proposer: Andrew Laflin President 4240 West Morrison Avenue Tampa, FL 33629 813-784-3140 4„/, Scott Bird Project Manager 7605 Sutherton Lane Windermere, FL 34786 321-287-0381 &)2021 Aclarian LLC 1 4 3. GENERAL INFORMATION Organizational History Aclarian LLC was formed in 2020 by Andrew Laflin. Previous to forming Aclarian, Andrew was a principal with a large regional accounting firm initially in the audit practice and later started a dedicated outsourcing and consulting practice entirely dedicated to serving Florida local governments. Andrew decided to start his own firm in order to have the freedom and flexibility to offer high quality services at highly competitive fixed fee pricing for local government outsourced finance services that would otherwise not be possible in the higher rate for services structure that is common among large audit and consulting firms. Since Aclarian's inception, Andrew has assembled a team of highly experienced and talented individuals who have dedicated most of their careers to working in a local government environment in a senior management capacity. Our team members leverage each other's strengths to provide a full service model that is needed to fill the position of Finance Director. Our combined talents amount to vast knowledge, experience, and understanding in all needed areas, including but not limited to: • Preparing and adopting an annual operating budget under statutory requirements, TRIM guidelines, and each entity's applicable ordinances • Conducting a year end closing process and sufficiently preparing for the annual year end audit • Overseeing recurring operations, such as utility customer billing and processing cash receipts, payroll processing, purchase requisitioning and paying vendors, treasury management, and so on • Handle projects as they arise, such as rate or fee studies, periodic reporting requirements, policy & procedure development, and other ad hoc needs Personnel assigned to the account An experienced engagement team has been aligned to provide the most value to the City. The team members have performed numerous engagements similar to yours and will commit the resources necessary to provide top quality service throughout the engagement. Aclarian's team possesses an in-depth understanding of public sector issues, so you can be confident that your services will include: • Prompt completion of financial servcies • Minimal disruption to your operations • Development & Implementation of process improvement strategies Our proposed team members have the experience and qualifications to succeed i this role. V202} Aclanan LLC 1 5 people and emphasizes our 4. PROJECT APPROACH Know the client, serve the mission. We believe our services are a contributing factor to better business and administrative practices. We gain a better understanding of your plan by working closely with your staff. Strong connection with staff Results in recommendations regarding your organization and procedures to make them more comprehensive, better understood, and more frequently implemented Help develop a comfort level for your accessibility throughout the year I Can help with immediate problems I and share insights and best practices to assist in planning for your future success Relationship with key decision makers Talking with key decision makers asking clarifying questions, discussing organizational strategies, and dealing with sensitive reporting issues of your leadership Effective and cost-efficient, produces high quality financial deliverables, provides you with substantive dialogue with our team leaders iValues time spent discussing significant business issues with management 1 Timely and accurate financial services give the highest degree of transparency to the citizens of Opa-locka. As your contracted Finance Director, we are confident we can deliver sustainable results which will help you better manage your City. Understanding of work to be performed Essential Functions • Plans, directs, coordinates and administers all activities and personnel of the City's Finance Department in accordance with all applicable laws, rules, regulations and directions from City government. • Supervises activities of the Finance Department, including administration, accounting, property control, billing and collection, accounts payable, payroll, occupational licenses, cash/debt management, and pensions. • Analyzes the City's fiscal policies, interprets data, and recommends actions to immediate supervisor, the City Manager and the City Commission. • Coordinates activities with functions of other City departments and private and public agencies. 02021 Aclarian LLC I 6 • Directs preparation of reports and statements on the City's financial affairs including internal and external reporting. • Reviews all revenue forecasts for all General Government, Special Revenue, Debt Service and Enterprise Funds to provide basis for cash flow forecasting. • Prepares analysis and projections of the City's cash position to ensure that temporarily idle funds are invested and that investments of debt service funds mature at correct time. • Maintains integrity of the integrated financial information system. • Manages and administers the treasury function of the City, including disbursing of City payrolls and General Government and Enterprise funds. • Manages and administers the controllership function of the City, oversees and reviews the bank reconciliations, account reconciliations, journal and payroll entries, general accounting and reporting. • Assist with maintaining compliance with monthly, quarterly and annual reporting. • Manage the overall external financial audit of the Annual Financial Reporting requirements and other laws and rules of the Florida Statues. • Prescribes accounting/treasury forms and procedures. • Administers and coordinates investment activities, revenue collections, banking services, debt service, and other financial activities. • Prepares, submits and monitors annual departmental budget. • Makes long- and short-range plans for the department. • Serves as liaison with the City Manager and City Commission on financial matters. • Recommends selection, promotion, discharge, and other appropriate personnel actions. • Attends work on a continuous and regular basis. • Performs other related duties as assigned. Report irregularities and fraud to the City Manager and City Attorney. Our services to the City will consist of a combination of remote and onsite work. While onsite, we will work closely with the City's internal team (City Manager, City Clerk, Assistant Finance Director, Assistant City Clerk, among others) to provide strategic direction in order to advance our mission. That mission is to meet all necessary compliance functions while striving to improve the City's efficiency and effectiveness of operations. Remote support will also be provided each week throughout the duration of our relationship. Examples of remote support includes leading the audit preparation effort, reviewing reports and other deliverables as needed, such as periodic reconciliations and other compliance deliverables, and preparing or reviewing journal entries or other transactions in CentralSquare when necessary. Our experience is wide-ranging, as we serve as outsourced Finance Director for other municipalities. Furthermore, prior to formingAclarian, our team members, namely Andrew Laflin and Mike Fitzgerald, had extensive experience with previous government clients, referred to in Tab 5. We utilize a service model that includes clear roles and responsibilities for your financial services. Our approach will include the following key components: • Struture and Organizational Development • Systems Review, Training and Implementations • Business Processes Review, Workflow, and Enhancements • Accounting Operations Day to Day • Budget, Financial Reporting and Audit Coordination '02021 AtI u iii LI (' Structure Compliance Daily Operations Business Processes Systems Proven Methodology. Each of the above steps benefits from the perspectives and contribution from your proposed Aclarian team memberss, managed through an efficient, innovative process. 02021 Aclarian LLC I 8 5. EXPERIENCE AND QUALIFICATIONS Andrew P. Laflin, CPA Aclarian LLC (www.aclanan.com) President & CEO 813-784-3140 alaflin@aclarian.com After spending 21 years in public accounting and serving as a former audit partner of a large regional accounting firm, Andrew formed his own company Aclarian in 2020, providing outsourcing, consulting, and advisory services entirely devoted to serving Florida local governments. Aclarian also provides a web -based local government ERP software solution that provides users with a modern, efficient alternative to traditional government accounting systems and eliminates manual, redundant business processes typically found in a local government technology environment. Andrew is a frequent speaker at various local and state-wide conferences throughout Florida, primarily affiliated with the Florida Government Finance Officers Association (FGFOA). experience City of Cape Coral City of Dade City City of Lake Worth Beach City of Madeira Beach City of New Port Richey City of Port Richey City of Safety Harbor City of Starke City of Temple Terrace Clearwater Downtown Development Board Collier County Forward Pinellas Hillsborough County Aviation Authority Hillsborough Transit Authority (HART) Lee County Metropolitan Planning Org. Manatee County Pasco County Pinellas County Pinellas Suncoast Transit Authority Sarasota County TB Advanced Manufacturing Skills Initiative Tampa Bay Area Regional Transportation Auth. Tampa Hillsborough Expressway Authority Town of Redington Beach City of Crescent City ;,,,d rrofec_- roi l involvement • Bachelor of Arts in Accounting from the University of Notre Dame, Notre Dame, Indiana • Master of Accountancy from the University of South Florida, Tampa, Florida • American Institute of Certified Public Accountants • Certified Public Accountant - State of Florida • Government Finance Officers Association (GFOA) • Florida Government Finance Officers Association (FGFOA) • Former adjunct professor in financial accounting and cost/managerial accounting at the University of Tampa and Hillsborough Community College -Tampa, Florida Aclarian LI.0 I 9 Robert C. Busch, CPA Aclarian LLC (www.aclanan.com) Senior Consultant 561-312-0040 rbusch@aclarian.com Completing a career of over 36 years with the Palm Beach County Board of County Commissioners (PBC), beginning as a Budget Analyst, then Fiscal Manager and finishing as Director of Finance and Administration in the Information Systems Services (ISS) Department, Robert retired from governmental accounting in 2018. Robert joined Aclarian in 2020 to provide outsourcing, consulting, and advisory resources to serve Florida local governments, including outsourced Finance Director services to Florida municipalities. Aclarian also provides a workflow automation and dashboard reporting software solution that provides local governments with an efficient alternative to manual, paper -based processes and offers real time reporting of relevant, meaningful data among multiple users across various departments. Robert has spoken at various local and state-wide conferences throughout Florida during his career, primarily affiliated with the Florida Government Finance Officers Association (FGFOA). s'roject Experience e -Rate Telecommunications Filing Information technology contract negotiation PBC / ISS IT Cost Allocation / Recovery Plan PBC Financial System Leader PBC / ISS Agenda Coordinator PBC / ISS Audit Coordinator PBC / ISS Procurement Administrator PBC / ISS Fiscal Policy Management Operating and Capital Budget Development Operating and Capital Budget Administration A/P, A/R Management PBC BCC Financial System Trainer PBC / ISS Personnel / Payroll Management PBC / ISS Financial System Developer PBC Policy and Procedure Management PBC Non -Profits First Executive Volunteer ':::art)n and Professional Involvement • Bachelor of Science, Business Administration and Computer Information Systems, Rollins College, Winter Park, FL • Master of Business Administration, Florida Atlantic University, Boca Raton, FL • Bachelor of Science, Accounting, Florida Atlantic University, Boca Raton, FL • PBC Management Assessment & Training Program • Florida Institute of Certified Public Accountants • Certified Public Accountant, State of Florida Certificate 35231 • Florida Government Finance Officers Association (FGFOA) • Certified Government Finance Officer, FGFOA, Certificate # 431 ©2021 Aclarian LLC I 10 Mike Fitzgerald, MBA, CGFO, CPPO Aclarian LLC (www.aclanan.com) Vice President 813-205-7831 mfitzgerald@aclarian.com Mike has over 34 years of public and private finance experience. He currently serves as Vice President of Outsourced Services for Aclarian LLC, providing outsourcing, consulting, and advisory services entirely devoted to Florida local governments. Aclarian also provides a workflow automation and dashboard reporting software solution that provides local governments with an efficient alternative to manual, paper -based processes and offers real time reporting of relevant, meaningful data among multiple users across various departments. Mike has held various COO / CFO / Managerial roles in private equity firms, Anheuser-Busch, KPMG, Booz Allen & Hamilton, local governments and as an officer in the Unites States Air Force. His government experience is listed below. llenf experience Broome County City of Dade City City of Lake Worth Beach City of Madeira Beach City of Starke City of Tampa Government Accounting Office (GAO) Government Printing Office City of Crescent City Hillsborough County Miami/Dade County Nassau County New York Board of Education United States Air Force (USAF) United States Army (USA) United States Navy (USN) Special Operations Command (SOCOM) and professional involvement • Bachelor of Arts from the University of University of South Florida • Master Business Administration from the University of Tampa • Florida Government Finance Officers Association (FGFOA) • Certified Government Financial Officer (CGFO) • Certified Public Procurement Officer (CPPO) • President for the Government Finance Officers Association - Hillsborough • Finance committee for the Florida Aquarium ©202.1 Aclarian LLC I 11 6. SCHEDULE Expectations for an Aclarian implementation is to create & foster a long-term financial services relationship with the City, it's staff, and citizens. We understand that this agreement is for three fiscal years with a renewal of two one-year terms. If selected as the desired consultant to provide services, we will collaborate with City leadership to determine a reasonable start date. ©2021 Aclarian LLC 1 12 PRICING OF SERVICES Aclarian LLC Financial Services pricing historically has been a blended rate of $150 per hour, which provides flexibility for additional scope of work and services outside of this service request. With that being, please find a form for Financial Accounting Services Request B. ©2021 Aclarian LLC I 13 RFP NO: 21-0726100 PRICE PROPOSAL FORM FINANCIAL ACCOUNTING SERVICES SERVICE REQUEST B PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the Project after the Contract Date. As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide a complete, in place Project for the Proposed Price of: SUBMITTED THIS LUMP SUM PRICE: $ ��5 o/ 06 Q (vnwai) 15Th DAY OF Se J1tnib v - BID SUBMITTED BY: /2k)cir,aii LLC 2021. 3,;11.3g7 033-) Company Telephone Number Yzti- 6)6,i Name of Person Authorized to Submit Bid Signature Prjc+ Mona jer Title Fax Number Shilyd6 Ot Iar, a r . c' c n Email Address 23 1 8. REFERENCES The following is a listing of 5 references for financial services similar in scope to the City performed within the last year. Entity Name City of Madeira Beach Type and Date of Service: Outsourced Finance Director, 2020 -Present Team Involvement: Andrew Laflin, Mike Fitzgerald Financial Software: Tyler MUNIS Contact Person: Bob Daniels, City Manager Email: rdanieis@madeirabeachfl.gov, Phone: 727-503-0008 Entity Name City of Dade City Type and Date of Service: Outsourced Finance Director, 2020 -Present Team Involvement: Andrew Laflin, Mike Fitzgerald, Brad Freeman Financial Software: Tyler INCODE Contact Person: Leslie Porter, City Manager Email: (porter@dadecityfl.com, Phone: 352-523-5050 x400 Entity Name Pinellas County Type and Date of Service: Outsourced Senior Manager, Clerk Finance Division, 2020 -Present Team Involvement: Andrew Laflin Financial Software: Oracle Contact Person: Bill Seiter, Assistant Director Email: wseiter@mypinellasclerk.org, Phone: 727-464-8370 ©2021 Aclarian LE.0 I 14 Entity Name City of Starke Type and Date of Service: Team Involvement: Financial Software: Contact Person: Outsourced Finance Director, 2020 -Present Andrew Laflin, Robert Busch, Mike Fitzgerald Tyler MUNIS Ricky Thompson, City Clerk Email: rthompson@cityofstarke.org, Phone: 904-964-5027 Entity Name City of Hampton Type and Date of Service: Team Involvement: Financial Software: Audit Preparation, 2020 -Present Andrew Laflin Quickbooks Desktop Contact Person: Mary Lou Hildreth, City Clerk/Administrator Email: cohl@outlook.com, Phone: 352-468-1201 r}202tAclar ll.( l`_> Letters of Recommendation City of Madeira Beach, Florida: • (City 01 \ ( Mat e.i ra_ . 3each --....."" OAIDA February 23, 2021 Subject: Performance of Aclarian LLC as outsourced Finance Director To Whom It May Concern: The purpose of this letter is to provide you with my feedback relating to the City of Madeira Beach's experience with Aclarian LLC, who has served in the role of outsourced Finance Director for the City since July of 2020. The Aclarian team has demonstrated sufficient knowledge and expertise in local government accounting and municipal finances and operations and has exhibited professionalism in their interactions with staff in fulfilling the role. Furthermore, the technology solution that Aclarian has implemented with the City through its proprietary software has been a tremendous benefit to the City, as it has allowed us to streamline certain procedures, provide us with enhanced reporting features, and reduce our reliance on paper -based processes. Overall, we have been very pleased with our arrangement with Aclarian thus far and look forward to continuing our relationship. If you have any questions, please feel free to contact me at rdaniels cr madeirabeachfl.gov or call me directly at (727) 503-0008. Sincerely, obert City Manager Madeira Beach ©2021 Aclarian LLC 1 16 February 17, 2021 City of Dade City, Florida: CITY OF DADS CITY "Proud Heritage, Promising Future" car -mile S. Hernandez, Mayor ..ames C. Sai>,re. Mayor Prc-Tem Scr.,tl Eilack Cemii iSt3 Cner Knute J Nathe. Corrmissiener Numtr.a Woaaard, Corrmissrcner 'Ca Whom It May Concern: I eslie Porte' City Manager Anyclie Guy. City Clerk Andrew Lein, Intern Financo Officer Thomas 'tunas, Interim City Attorney Aclarian 1 .I .0 assumed Finance. Officer duties for the City ut I )adc C'i.) beginning in the summer ir_ 2tl2C). During this time, we have been very satisfied with the services provided by the Aclarian team. They have been responsive to our needs, which have inc oiled but not limited to t1:i4r.hting with the budgeting process, preparin t for the year end audit, reviewing and approving payroll and non payroll transactions, and providing leadership and guidance over the hinance 'ream (including utility billingh In addition. we are excited to irnplcinent Aclarian's soflwarc budgeting platform that will eliminate our dependence on manual spreadsheets and provide more powerful reporting capabilities. Should you have any questions pertaining to m) statements above. please don't hesitate to contact me to discus:, further. Thank you, Leslie Porter City Manager (352) 523-505O x 4O0 1porier si it , it corn Established 1889 Y.O. IIOX 1.155 • .33(120 MERIDIAN AVENUE • I)AI):: i I 1 1 c,',24 -I355 • (351r 521-frt5rr FAX i h :1i >2I-1412 ©2021 Aclarian LIC 17 Shannon C. Smith MAYOR COMMISSIONERS: Tommy Chastain Janice O. Mortimer Daniel W. Nugent Shannon C. Smith Wilbur L. Waters CITY CLERK Ricky Thompson POLICE CHIEF Jeff Johnson CITY MANAGER John Holman City ofStarke February 19, 2021 Letter of Recommendation, Aclarian LLC RE: Outsourced Finance Director, City of Starke, FL To Whom It May Concern: In September 2020, Aclarian LLC assumed the task of completing documentation for the FY 2019 financial statement audit for the City of Starke, FL. At that time, the City was seriously behind schedule with the audit preparation and key members of existing finance staff were out on extended medical leave. In this capacity, Aclarian visited the City and spent time with City staff understanding the financial and technical environment of the City's financial system. Aclarian team worked successfully in a remote capacity for most of the audit preparation duties and interfaced seamlessly with the City's audit firm, resulting in the successful issuance of the 2019 audited financial statements. In addition to the audit preparation duties, Aclarian has embarked on a comprehensive review of the overall fiscal operation of the City. This includes assisting with the budgeting process, business process improvement, and providing structure and leadership within the Finance Department. Aclarian has also demonstrated a workflow software platform that will be used to create efficiencies in the audit preparation process going forward. We are very satisfied with the Aclarian work product and leadership provided thus far. Please feel free to reach out to me if you have any questions. Thank you, Icy Thompson ity Clerk (352) 368-1301 rthompson(ri.cityofstarke.org P.O. Drawer C, 209 N. Thompson Street, Starke, FL 32091 (904) 964-50271(904) 964-3998 www.cityofstarke.org 9 ADDITIONAL FORMS ©2021 Aclarian LLC 1 18 CITY OF OPA-LOCKA CERTIFICATION REGARDING DEBARMENT, SUSPENSION PROPOSED DEBARMENT AND OTHER MATTERS OF RESPONSIBILITY 1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision. 2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non- responsive. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Proposer is not required to exceed 24 1 that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS. Signature Printed Name )Ceti- 6,rd 25 I I' �� CITY OF OPA-LOCKA RFP NO. 21-0726100 DRUG -FREE WORKPLACE CERTIFICATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Section 287.087, Florida Statutes. 7� This Certification is submitted by S_ c ( (') the I Name) PC)sycf Mti.inll�Gtof Aciovi'i L-L,� (Title/Positron) (Company) who does hereby certify that said Company has implemented a drug -free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6) above. �5 tr� Date Signature 26 1 CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT STATE OF FLORIDA - COUNTY OF MIAMI DADE (50, 0,W being first duly sworn, deposes and says that: (1) He/She/They is/are the PepKe rferf7 L"v (O n r, Partner, Officer, Representative or Agent) of f C elf noti LL,( the PROPONENT that has submitted the attached proposal; (2) He/She/They is/are fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: 9-a: cu -2><‘:ti By: Signature ,)(Oft I)11'0 , TY-6 e _. C9�1Cti9.ej' Print Name and Title 27 I NON-DISCRIMINATION AFFIDAVIT I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity represented herein shall not discriminate against any person in its operations, activities or delivery of services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for service delivery. Sworn and subscribed before this L day of Se0-en,l ec , 20� GYM CO%ctiX O (Printed Name) Notary Public, ate of Florida My commission expires: of/ /?oa.S By: C`� • Title: I�i erf /L1�� i•'l� l.' /� BRIAN SHAPIRO Notary Public State of Florida Comm# HH097076 Expires 2/24/2025 28 1 E -VERIFY Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City; and By entering into a Contract, the Contractor becomes obligated to comply with the provisions ofSection 448.095, Fla. Stat., "Employrnent Eligibility," as amended from time to time. This includes but is not limited to utilization of the E-Verifr System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall inaintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to Contractor's failure to comply with the provisions herein. 29 1 E -VERIFY FORM Definitions: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Opa-Iocka; and Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. Company Name: Aria L.0 Authorized Signature: SCE" F3-.------ Print Name: SCE3 /3/I d Title: Date: ''r J rct jMi iia 3 K 30 I CPA License Certification Ron DeSantis, Governor Julie 1. Brown„ Secretary STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ACCOUNTANCY THE CERTIFIED PUBLIC ACCOUNTANT HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 473, FLORIDA STATUTES LAFLIN, ANDREW PATRICK 4240 W MORRISON AVE TAMPA FL 33629 LICENSE NUMBER: AC37570 EXPIRATION DATE: DECEMBER 31, 2021 Always verify licenses online at MyFloridaLicense.com dbpr Do not alter this document in any form. This is your license. It is unlawful for anyone other than the licensee to use this document. ©2021 Aclarian LLC i 19 CONSULTING RI1vlEIkgE Certified Public Accountants and Consultants (RFP) No.: 21-0726100 FINANCIAL ACCOUNTING SERVICES SUBMITTED TO: City of Opa-Iocka Office of the Clerk 780 Fisherman Street 4th Floor Opa-Iocka, Florida 33054 SUBMITTED BY: TRIMERGE CONSULTING GROUP, PA 1444 Biscayne Boulevard, Suite #115-21 Miami, Florida 33132 Tel: 305.940.5344 Email: info@TriMergeConsulting.com Website: www.TriMergeConsulting.com Contact: Geraldine Lazarre, CPA Email: glazarre(TriMergeConsulting.com SUBMITTED DATE: September 15, 2021 �TR E CONSULTING ITING GROUP CONSULTING GROUP Certified Public Accountants and Consultants TRANSMITTAL LETTER September 15, 2021 City fof Opa-locka Office of the City Clerk 780 Fisherman Street, 4" Floor Opa-Iocka, Florida 33054 TriMerge Consulting Group, PA ("TriMergePRO" "TriMergeCPA" "the Proposer") and our temporary employment agency division, known as TriMergePRO, wishes to express our sincere desire to serve in assisting the City of Opa-locka ("City") in its Request for Proposal (RFP) NO: 21-0726100. We are pleased to present information on our firm for an opportunity to provide Financial Accounting Services to assist the City in meeting its goal to fill the gaps within its organization by providing supplemental full-time accounting personnel to provide financial management and accounting support services. We understand the request and requirements and are confident that we can meet and exceed your expectations by providing the resources necessary to assure you of the highest quality staffing and recruitment services. Helping government organizations fill the gap on a contractual basis for their staffing needs due to vacancies, retirements, special projects, transitional periods or peak workloads is why TriMergePRO was created. We are a Florida based firm for more than 18 years and we are here to serve the City in its staffing needs. We have identified Key Personnel who are local to Miami -Dade County and contribute to the local economy and workforce. We understand that the City requires staffing support within its Finance Department to support it operations, financial matters, accounting, financial reporting, debt management, internal controls, financial and operational audits, compliance requirements, supporting City Departments and other pertinent matters related to the City. We are a responsible and responsive firm, that has the professional service capability and capacity, friendly customer service and sales techniques for active and nonactive recruitment, technical accuracy and a history of timely completing work on a quality basis and through the adherence of professional and quality control standards. We've helped our clients higher the best and the brightest to assist with their temporary gaps, and going above and beyond. We assert that we are fully licensed, certified and registered to do business in the State of Florida since our inception, in 2003, for more than eighteen (18) years with a physically staffed office with employees. • Here are our broad steps: Y Ongoing communication and commitment to management and leadership; y Gain an understanding of the high-level priority areas for the Financial Accounting Services needs to provide personnel for the City of Opa-Iocka throughout the Finance Department; • Provide responsiveness to the City, combined through quality management, and designating qualified persons to act as representatives; • Assist the City with navigating through its responsibilities under its agreement under a financial emergency board and other assistance pursuant to section 218.503 (1), Florida Statues. The State of Florida, Office of the Governor, issued Executive Order 16-135; • Utilize our past experience working with the City to define and outline a suitable workplan to address the existing and unforeseen gaps within the Finance Department and the organization that can be addressed; > Senior management team includes professionals in the financial accounting, audit and governmental sector for 20-29 years; ➢ Identified Key Personnel with more than 29 years of experience and additional senior financial management support when needed and; Page! y Assess policies and procedures, and manuals, in addition to laws, rules and regulations and other compliance related requirements. Temporary and contractual staffing services in the Financial Accounting Services sector is a growing trend and one that most organizations should be familiar with and consider when making strategic business and organizational decisions. We believe that where temporary assignments are needed to fill short term gaps, it provides an opportunity for an "outside look in" which is where an outsider can provide independent ideas, assessment and perspective on process, operations and structure for long tern systematic gains and valuable needed recommendation to management at the top. That's where we come in through our staffing support services at TriMergePRO, we can assist with temporary staff support at every level, from management to administrative staff. We are a firm of integrity, forward thinking and fresh ideas. We have serviced organizations and projects servicing both the public and private sector in providing financial accounting, audit and temporary staffing support services for both management and staff related roles, special projects and consulting assignments. With a success rating of 94% from our customers, we can work with you too. We also believe that our direct past performance servicing the City demonstrates our ability to work alongside the City as a whole and to manage the day-to-day responsibilities of the Finance Department while the City navigates through its declared financial emergency with the State of Florida. TriMerge Consulting Group, P.A., is a professional management consulting and financial services firth, licensed as a certified public accounting firm and a licensed temporary employment staffing and support services firm. We provide temporary staffing and recruiting services as a licensed temporary employment agency which began by providing outsourced finance and accounting assistance and support to customers but has grown and expanded into providing executive level, management, administrative and operational support services. We also provide audit and assurance services, accounting and financial management as a licensed certified public accounting services firm, project and program management, internal control assessment and review, cost price analysis and cost accounting services, tax compliance and consulting and array of management consulting and advisory services to government agencies, along with nonprofit and for-profit organizations. The company also holds certification with the federal government through the Small Business Administration (SBA) as a woman owned small business (WOSB), HUB Zone and 8a certified firm. We are also a certified in the Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantaged Business Enterprise (ACDBE) program with the Department of Transportation. We understand that our proposal offer is irrevocable for a period of 90 days. We look forward to any questions you may have concerned the information presented. Geraldine Lazarre, CPA is the Point of Contact (POC) and has authority to contract and bind the firm, contact her directly at (305) 940- 5344 or at glazarre@a,TriMergeCPA.com. Geraldine Lazarre, CPA President & Managing Partner 39 NW 166'" Street, Suite #1 Miami, Florida 33169 Office Telephone: 305.940.5344 Office Fax: 305.940.5223 Broward Office: 954.733.1099 1444 Biscayne Blvd., Suite 115-21 Miami, Florida 33132 1775 Eyo Street NW Suite 1150 Washington, DC 20005 1033 NW G"' Street Ft. Lauderdale, FL 33311 www.TriMeraeCPA.com • Info(aTrIMeraeConeultina.com Member of the American Institute of Certified Public Accountants, Florida Institute of CPA's And Government Finance Officers Association (GFOA T @'OR 2R:rp0 ?vi., _11.: _ 1-C -.v1CU FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA Table of Contents I. EXECUTIVE SUMMARY 1 I I . COMPANY BACKGROUND/QUALIFICATIONS 4 A. State of Florida 4 B. Temporary Employment Staffing, Occupational License 5 C. Certified Public Accountant, Occupational License 5 D. Firm CPA License 6 E. Request for Proposal - Categories 7 1. Experience in public, private, and/or non-profit sectors. 7 2. Qualifications and experience of the firm and its subcontractors/suppliers relevant to Scope of Work. 8 3. Availability of qualified personnel. 8 4. Availability to meet set standards 11 Internal and External Quality Control Review 13 5. Previous contracting experience with the other public, private and/or nonprofit agencies 13 6. Financial resources and capabilities by demonstrating financial solvency. 13 7. Evidence of insurance and/or bonding capacity 14 8. Location of local office 16 I I I . SCOPE & METHODOLOGY - SERVICE A 17 A. Scope of Services - Service A 17 B. Other Services - Service A 18 C. Request for Proposal - Categories 19 1. High -quality level of services to be provided to the City 19 2. Understanding of City needs 19 3. Ability to convey a depth of understanding of the Scope of Work and the firm's capacity to accomplish it successfully 19 4. Conveyance of a willingness to work with City staff to maximize resources 20 5. Approach to the Project and Methodology. 20 6. Technical soundness of the proposal 21 7. Application of the service offered. 21 IV. SCOPE & METHODOLOGY - SERVICE B 22 A. Scope of Services - Service B 22 B. Other Services - Service 13 24 V. COST PROPOSAL - SERVICE A 25 VI. COST PROPOSAL - SERVICE B 25 VII. RESUMES AND CERTIFICATIONS 26 VIII.PAST PERFORMANCE & EXPERIENCE 35 IX. ATTACHMENTS 37 A. Open Rating 37 B. Additional Attachments 37 1. Fiscal Soundless and Bank Verification Letter 37 2. Page 21-30 from RFP No 21.0726100 37 Page ii What sets TriMerge Consulting Group, P.A. apart from our competition? REQUEST :• : R PROP(,:'/: L. tr.t: 71-07261UU FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA I. Executive Summary TriMerge Consulting Group, P.A., the Proposer shares Background and Experience on the Firm. TriMerge Consulting Group, P.A. Certified Public Accountant and Consultants Business Unit Information Technology Business Unit • Our People • Technical Expertise and Experience • Performance -Based Process • Quality Control • Project and Program Management • Contract Management and • Client Relationship Management Program Management and Development Business Unit Temporary Professional Staffing Business Unit CONSULTING GROUP (.rnilird I'ullir Arnrunwma II//J Conedienl. Training and Professional Development Business Unit TriMerge Consulting Group, P.A. was founded on the belief that all organizations, public or private need comprehensive, single -source management consulting and financial management and services in order to operate efficiently and profitably. We believe the information we collect, compile, and analyze can be used to maximize profits, plan and strategize, and allow our clients to utilize all resources on their core endeavors and activities to meet their goals and objectives. We provide the highest quality, in a timely and efficient manner, which accomplishes the client's objectives. TriMerge Consulting Group, P.A. is committed to serving our clients with integrity, based on the highest ethical standards. Our firm is committed to thoroughly understanding our client's organization. We go beyond the facts and figures of accounting and auditing to provide the necessary financial information to enhance practices, management and agencies as a result of the broad based. OUR ACCOUNTING PRACTICE When in need of services such as accounting, organizations go with a brand they can trust, with a CPA that can deliver. Our firm follows the authoritative guidance to assist organizations with their accounting service needs. Over 50% of our team members have Bachelor's degree in Accounting, our experience and continuing education in the profession coupled with our education helps us to keep abreast of changes and trends. Some of the services we offer under our accounting practice includes but are not limited to the following: General Accounting; Outsourced Accountant, Internal Auditor, Controller or CFO; Financial Management and i1ZIMERGE I , rupN Rod„ .4,,.:,nlmnr, .,,„� i Tn,1,L1uu. Page l 12 QUEST :FOP. P RO 1,10: ;_1-U'!-'6100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA Reporting; Accounting software training, Asset management; Budgeting; Evaluating proposed capital expenditures; Corporate tax administration and planning; Inventory observation, verification and controls; Internal audit outsourcing (including the documentation, design, and testing of internal controls); Internal controls; Regulatory or contractual compliance assessments; Certified public accountants certifying reports and Other controllership services. TriMergeCPA is a division of TriMerge Consulting Group, P.A. which oversees work associated with our certification as a licensed Certified Public Accountant firm. Our team also includes non -Accountant team members with varies background and experience, education and training to adopt to the ever-changing needs of our customers and to address gaps within their organizations and how to best utilize advancements in technology. For example, some team members include those with education and experience in data analytics, engineering, network management, system programming technical product support, customer service, public administration, training, other technical roles and more. TEMPORARY STAFFING SERVICES & OUTSOURCED FINANCE SUPPORT TriMergePRO, a division of TriMerge Consulting Group, P.A. oversees the staffing related needs of our customers under our Temporary Employment Agency license, where we have been providing temporary staffing support services in management, operations (i.e., marketing, information technology, program and project management, engineering), financial accounting, compliance and financial audit support, internal auditing, general accounting, budget and forecast, and other roles on a short-term basis, special projects and more. We have the ability to recruit other roles without our customers organization dealing with management, facilities, operations, and administration, . Our temporary professional staffing services assist our customers as a strategic partner to the various levels of government (federal, state and local) with the public sector and our private industry customers with their operations. We can assist with short term assignments and projects throughout the contract lifecycle. We design our solutions to meet each customer's operational, budgetary, deadline and security objectives. OUR AUDIT AND ASSURANCE PRACTICE Our audit practice faces ever-changing challenges in today's increasingly complex financial and regulatory environment. We are continuously engaged in accounting, financial reporting, audit and attest, compilation and review services. We learn the guidance and implement our knowledge of financial reporting through our process, which includes but not limited to: Accounting 6tendanis OAAPIIFR6 AUdit & Accounting Key Topics & Guides Industries [ Is 11E E <.,��o,;� nmi�� .�,r,�;,,r..u,,, and ��,•,,,����.,,��� Page 2 I-U724;J.Ji; FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA GOVERNMENT & NONPROFIT PRACTICE GROUP We started our Government & Nonprofit Practice Group by first developing a strategy and approach that incorporated subcontracting. We have been performing high - quality accounting and audit services, professional staffing, auditing and accounting services since inception, we bring this high-level quality to the customers we serve in either a prime or subcontracting agreement and relationship. Our approach to deliver services to the government focus on quality services, staffing and scheduling, past performance, financial stability, good contract management and communication. We have serviced both federal and local funded government programs, projects and/or agencies. The work we have performed includes serving cities and municipalities, county government agencies, special purpose programs, transportation, water and sewer, and school boards. We have also provided services through both prime and subcontracting relationships to benefit the USAID, HUD and CDC federally funded projects. TRIMERGE PROFESSIONALS TriMerge Professionals (TriMergePRO) is a division of TriMerge Consulting Group, P.A., and composed of professional individuals with extensive experience in their respective fields of expertise with the technical capability to perform on time and within schedule. Several of our team members hold PMP's, CPAs, CFEs, CISA, CGMA, CIA, GC designations and more. Furthermore, our management team, staff and joint venture partners have more than 100 years cumulative experience in providing accounting, audit and assurance, tax consulting and compliance, forensic accounting, program and project consulting support and administration, program design, and financial management, grant management and auditing, internal control and advisory services as a professional services firm. Our professionals have extensive experience with financial, administrative, compliance, programmatic and grant monitoring. INFORMATION SECURITY TriMerge Consulting Group, P.A.'s information security program is built on a comprehensive framework of policies, standards, and processes. We have considered and incorporated certain aspects of the Code of Practice for Information Security Management in our security policies, standards and procedures. GLOBAL PANDEMIC/COVID 19 TriMerge Consulting Group, P.A. is responding to the global pandemic caused by the Coronavirus Disease 2019 (COVID-19) by adhering to guidance on mitigating and preventing the spread of COVID-19 in the workplace. Our policy regarding COVID-19 is for individuals to wear a mask, getting tested if there is any known exposure and limiting exposure to others if in contact with COVID-19. iMEKE Page 3 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA II. Company Background/Qualifications TriMerge Consulting Group, P.A., the Proposer, present throughout our response adequate information and documentation to support or confirm satisfaction of the required qualifications below: • Extensive experience, expertise and reliability in Municipal Financial Accounting Services; established reputation, particularly with governmental clients; • We have a minimum of three (3) years of consecutive and successful experience in the aforementioned areas. • Identified Key Personnel with more than 29 years of government experience. • We have as track record in providing Financial Accounting Services to governmental agencies as well as private entities which we present in Past Performance. • Demonstrate an overall combination of skills, prior work experience, business reputation, and commitment to diversity which is outlined in our response. • Demonstrate financial solvency, and longevity. • Detailed explanation on how we the Proposer will manage the contract along with other work and commitments. A. State of Florida TriMerge Consulting Group, P.A. is properly registered and licensed to conduct business in the State of Florida. This company is not a parent or subsidiary in a group and is a stand-alone company organized as a corporation. 2021 FLORIDA PROFIT CORPORATION ANNUAL REPORT FILED DOCUMENT# P06000101819 Apr 30, 2021 Entity Name: TRIMERGE CONSULTING GROUP, PA Secretary of State 7355123033CC Current Principal Place of Business: 1444 BISCAYNE BOULEVARD SUITE #116-21 MIAMI, FL 33132 Current Mailing Address: 39 NW 166TH STREET SUITE #1 MIAMI, FL 33169 FEI Number: 20-0192243 Name and Address of Current Registered Agent: LAZARRE. GERALDINE 39 NW 166TH STREET SUITE #1 MIAMI, FL 33169 US Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing its registered office or registeferl agent, or both, in the State of Florida. SIGNATURE: GERALDINE LAZARRE 04/30/2021 Electronic Signature of Registered Agent Officer/Director Detail : Title PST Name LAZARRE, GERALDINE Address 39 NW 166TH STREET SUITE #1 City -Slate -Zip: MIAMI FL 33169 Dale Page 4 :.'ti I'. . ::r,l. :i.:ia. L1' I : C FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA B. Temporary Employment Staffing, Occupational License 003097 Local Business Tax :Receipt Miami -Dade County, State of Florida -THIS IS NOT A BILL - DO NOT PAY 5669719 MINERS NAMEAOCATIOM TRIMERGE CONSULTING GROUP PA 39 NW 166TH ST 1 MIAMI FL 33169 OWNER TRIMERGE CONSULTING GROUP PA C/0 GERALDINE L LAZARRE, PRES. 2 RECEIPT N0. RENEWAL 7441502 QF SEC. TYPE OF DIMNESS 213 TEMPORARY EMPLOYMENT AGENCY PAYMENT RECEIVED BY TAX COILECTOA $250.00 09/28/2020 ECHECK-20-250248 EXPIRES SEPTEMBER 30, 2021 Must be displayed at place of business Pursuant to County Code Chapter 8A - Art. 9 & 10 Thla Local Business Tax Receipt only confirms payment of tho Local Business Tax. The Receipt Is not a license, penult. or n certification of thn holder's qquelifloulions, to do business. Holder must comply with any govutnmenlol or nongovernmental ranulatory laws and requirements which apply to the business. The RECEIPT 00. shove most he displayed on all commerrintvehicles -Miami-Dade Code See 8a-21'0. For nrory information, visit wv✓vv.athinktI0dv,nov/taXc0lloctur C. Certified Public Accountant, Occupational License Local Business Tax Receipt Miami -Dade County, State of Florida -THIS IS NOT A BILL - DO NOT PAY 5669719 BUSINESS NAME/LOCATION RECEIPT NO. TRIMERGE CONSULTING GROUP PA RENEWAL 39 NW 166TH ST 1 5913778 MIAMI FL 33169 ■ OWNER SEC. TYPE OF BUSINESS TRIMERGE CONSULTING GROUP PA 212 P.A./CORP/PARTNERSHIP/FIRM C/0 GERALDINE L LAZARRE, PRES AD63912 ILBT� EXPIRES SEPTEMBER 30, 2021 Must be displayed at place of business Pursuant to County Code Chapter 8A - Art. 9 & 10 Ernployee(s) PAYMENT RECEIVED BY TAX COLLECTOR $75.00" 09/28/2020 ECHECK-20-250248 This Local Business Tax Receipt only confirms payment of the Local Business Tax. The Receipt is not n license, permit, or a codifioation of the holder'squalifioations, to do husinose, Holder must cornply:with any governmental or nongovernmental regulatory laws and requirements which apply to the business, The RECEIPT N0. above must be displayed on ell commercial vehicles - Miantl-Dade Code Sec 8a-278. For inure infuunuliou, visit www.miamidade.gov/IYxcolleclar fl) rni;.l MIN, Ir,oamaue dnacPw:anm:. Page 5 I:'z-: ?OR F'ROPOJis T.. NO: 21—O7Zb1OO FINANCIAL ACCOUNTING SERVICES CITY OF OPA—LOCKA D. (Finn CPA License STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION Haley Sollars, Serr y h[nl(ia dbpr BOARD OF ACCOUNTANCY THE ACCOUNTANCY CORPORATION HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 473, FLORIDA STATUTES • TRIMERGE CONSULTING GROUP PA 39 NW 166TH ST STE 1 MIAMI FL 33169 LICENSE NUMBER: Ap63912 EXPIRATION DATE: DECEMBER 31, 2021 Ahvays verity licenses online at MyFloridaticense.com Do not alter this document In any form. This is your license. It is unlawful rot anyone other than the licensee to use this document. ,lair 1 I�GE Coot., Public & moth., oral C..nulonn, Page 6 %il . ,'F: I ..✓P!,._,,.1_ ft : . l -u': 1 O FINANCIAL ACCOUNTING SGRVICCS CITY OF OPA-LOCKA E. Request for Proposal - Categories 1. Experience in public, private, and /or non-profit sectors. We have been servicing the public, private and non-profit sector for more than eighteen years, see some of our experience and also those detailed within our Past Performance and Experience. Governmental and Non -Governmental Client Listing Served by Team Members CLIENT NAME/ SERVICE (PARTIAL SAMPLE LISTING) NONPROFIT AND FOR-PROFIT SECTOR CUSTOMER SUPPORT ALONZO MOURNING CHARITIES, Outsourced Controllership & Accounting Services (Nonprofit Organization) SOUTHERN FLORIDA MINORITY SUPPLIER DEVELOPMENT COUNCIL (SFMSDC), Accounting Services (Nonprofit Organization) NORTHWEST FEDERATED WOMAN'S CLUB OF BROWARD COUNTY, Audit BASKETBALL PROPERTIES LIMITED, AMERICAN AIRLINE ARENA, Special Project GOVERNMENT SECTOR CUSTOMER SUPPORT EARLY LEARNING COALITION OF BROWRAD COUNTY, Audit ss Subcontractor CITY OF DEERFIELD, Financial Management Support and Temporary Staffing as a Prime DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, IT Audit Support Subcontractor FLORIDA MEMORIAL UNIVERSITY, Audit as a Subcontractor MIAMI-DADE TRANSIT, Audit as a Subcontractor SOUTH FLORIDA WORKFORCE, CAREERSOURCE, Audit as a Subcontractor CITY OF LAKE WORTH, Audit as a Subcontractor CITY OF MIAMI BEACH, Resort tax audit as a Subcontractor BROWARD COUNTY SCHOOL BOARD, Compliance Audit as Subcontractor CITY OF OAKLAND PARK AND PENSION, Audit as a Subcontractor BROWARD HOUSING AUTHORITY, Audit as a Subcontractor DEERFIELD BEACH HOUSING AUTHORITY, Audit as a Subcontractor CITY OF QUINCY, Audit as a Subcontractor CITY OF OPA LOCKA, Financial Management Support and Temporary Staffing as a Prime ,11111..: 1^AH:, .1... �rll�lrlt, �rri.l 1 � �riull�ll;l, Page 7 REQUEST FOR PR.OPO3A 110 : 2 - 21 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA 2. Qualifications and experience of the firm and its subcontractors/suppliers relevant to Scope of Work. Our qualification and experience relevant to the Scope of Work is hands on and is reflected in directly providing temporary senior management and leadership within a local municipal government's Financial Services or Finance Department structure led by a Chief Financial Officer, and in roles led by a Finance Director to provide finance and accounting leadership, management and supervision of the financial affairs of the municipal government. This has included assisting with the primary responsibility of working with the local government to safeguard its assets, ensure cost-effectiveness, provide financial support to operating departments, provide legislative support and research, program and project management design and implementation, compliance with laws and rules, and reporting financial information to the City Commission, management, residents of the community and stakeholders. The direct experience has also included providing supplement full-time staff to provide financial management and accounting support services to the Finance Department in roles such as CFO, Finance Director, Assistant Finance Director, Budget, Grants, Senior Accountant, Accountant, Junior Accountant, Internal Control, Data Analysis, Administration and more. This includes specifically providing senior management and leadership assistance to support the City's Finance Department operations, financial matters, accounting, financial reporting, debt management, internal controls, grants (i.e., development, accounting, compliance and reporting), financial and operational audits, budget administration (i.e. development, amendments, presentation, and policy development), compliance with laws and rules, recommendation on management decisions, memorandum reporting and research on major issues, supporting City Departments and other pertinent matters related to the City. WE at a minimum provide the background of experienced personnel profile that can be a dedicated designate (1) Key Personnel to act and function in the role as Finance Director on a full-time basis. In addition, we will provide a mix of additional support staff to supplement the Finance Department, to provide financial management and leadership, and to supervise City employees and consultants within the Finance Department while supporting the Key Personnel. We understand that, we the Proposer will be responsible for supervising our own staff of employees and consultants and to assure that they comply with policies, procedures, laws and rules. 3. Availability of qualified personnel. We provided some background on recruiting qualified candidates and our process. Depending on our customers goals and objectives, we recruit more experienced hirers, both senior and management, that have a solid foundation in training and technical ability in the required area and entry level personnel. We do this through pre -interviews by phone, in person or through electronic means to determine if prospective candidates can hold conversations effectively and to determine knowledge and abilities, we do background screening for both experience, education and drug screening. Ultimately, we know that working with new and qualified personnel also comes with comfortability with more seasoned professionals, which is why we provide a thirty (30) to ninety (90) day probationary period for our employees to gauge their performance with our customer, but will also act swiftly to make organizational and customer changes where needed to best serve our customer's needs. I is iMERGE Page 8 RA)L ST FOR PROPO:;AL NO: 2.1-0726100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA In light of the environment overall, which includes managing through the pandemic, new laws and rules in our country affecting employer and employees, recruitment and competition for qualified personnel, the current climate at the City of Opa-locka surrounding its declared financial emergency, ongoing operational changes, habits and characteristics of the City, our goal with the City of Opa-locka Financial Accounting Services contract needs is designed to be flexible and adaptive to garner the best results in building and managing its needs in providing financial accounting support services. Many organizations are competing for the same pool of qualified personnel, which is why through TriMergePRO we have implemented a combination of tactics and methods to recruit a diversified team mixed with a combination of technical ability and skills, along with experience and entry level professionals to balance work load, level of effort, maintaining quality control and monitoring our customer's budget. Recruiting and hiring is an art, not a science. When you are hiring people, we believe that you cannot cram a square peg into a round hole. That is why we mix our recruitment efforts on a Request for Proposal such as this with a mix of experienced level personnel as evidenced through our Key Personnel profile, combined with mid -career and entry level personnel to garner qualified personnel. We understand that investing in training and learning to be able to bring on people at a junior to entry level, and help them grow within our atmosphere, environment and customer organizations is key to building up a work force for long term stability. We believe that many financial accounting personnel learn a tremendous amount during their first two to three years in both public and private accounting. Recruitment We understand the initial request and requirements and are confident that we can meet and exceed your expectations by providing the resources necessary to assure you of the highest quality professional service to the City of Opa-locka providing and managing all aspects of the recruitment and hiring of personnel on a timely basis and in accordance with laws, rules and regulations. Helping our government customers with filing temporary gap in workforce resources and addressing staffing needs due to vacancies, retirements, special projects, transitional periods or peak workloads is why TriMergePRO was created. We have a team of professionals with recruitment, management, sales, customer service and human relations experience to assist the firm with a surge in workforce needs. We have identified our Key Personnel and will prepare for additional recruitment efforts once an agreement or contract is developed. As a temporary employment agency and certified public accounting firm with proven experience and past performance in temporary staffing and recruitment, we have gained the ability to attract and recruit roles in administrative, management and technology driven, in addition to finance and accounting roles as a CPA firm. Our administrative team and back -office assist with financial management, payroll and tax compliance to aid in supporting large and small projects, both on a temporary and long-term basis. Internally, we implement payroll services to our employees to provide those hired to service our customers such as the City contract through RUN Powered by ADP — Essential (ADP) technology. We have utilized and partnered with ADP because they are a leader in the payroll servicing business, coupled with their advanced mobile technology we are able to offer a seamless payroll process, maintain compliance with tax filings, which is easy through ADP. This technology, and with our financial management and finance team alongside our Human Resource capacity helps to assure that our team is timely compensated, have access to benefits to service their health and wellness and access to information timely. Other technology is available to assist us with Recruiting, Payroll and Tax Compliance, Worker's Compensation, Travel Management and other, but here is what we get with the Financial Management and Payroll to assure that workers are paid timely and can thrive on their temporary or permanent work assignment as TriMergePRO employees and allow us to adhere to laws, rules ii IMEIkt3T, Page 9 REQUEST FOR PROPOSAL NO: 21-0126100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA and reporting guidelines. This let's the City of Opa-locka know that we have the technology and tools to successfully meet the needs of our stakeholders by tapping into advanced applications to assure financial and fiscal responsibility on the City contract. ADP helps us with our workers and gets us • Automated Payroll • Worry -free tax filing • On -the -go mobile access • Simple time -tracking tools • ADP's Pay -by -Pay' Premium Payment Program RUN Powered by ADP'' — Essential Here is a breakdown of how those recruited on the City contract will be able to view their payroll breakdown by pay period, or any payroll range within the service period. Pay Br,-dkel own O O 5.1.750.00 2497 32 X799.75 296.V $877.63 Yotir Cried< q Time Off '10,01o:: rh,vs: Pt UU son0I uoy, t Your Timecard) 7chrrL dra SV hour. Actonl 8'1 hours We will be working with our in-house team and subcontract, to recruit and attract a quality workforce. TriMergePRO has assisted private companies and government customers with challenging recruitment efforts. We believe our team will provide the managerial and short-term surge capacity to our clients as their needs expand and retract for temporary and permanent workers. We understand that the City will be undergoing an expansion plan over the next few years as it builds out, update and expand its capital and infrastructure needs, manage its financial emergency, access federal funding through the American Rescue I .10 ,1 / 'C,L,..:msmu anti i'.mraL„n,. Page 10 cuk P (' O;'::L. NO: :'1-U%2ulUC FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA Plan Act of 2021, manage its debt and vendor obligations, inflows from both debt financing and grants, increase financial accounting capacity as it is doing with this RFP, and we believe our plan is solid to accommodate both today and future recruitment needs, which can expand and retract. Additionally, we not only identify and hire, but we train, mobilize and manage administrative, technical professional and operational staff from all over the U.S., serving our projects that service the Federal government customer. With a consultant database of over 500 experts ranging from administrative, finance and accounting and technology, we are committed to using a strategic innovative recruitment strategy, which provides the required expertise to support this City of Opa-locka contract. This assistance not only covers sourcing and interviewing of qualified candidates, but also conducting a preliminary vetting process before submitting the pipeline of shortlisted candidates to City if needed. Monitoring & Evaluation Internally, the TriMergePRO team will bring a diverse group of professionals with advanced academic training in recruitment, financial and compliance, labor relations and human resource management to assist with the City contact. With expertise in all aspects of recruitment, we offer innovative solutions that provide aid in the following: • Online Recruitment • Recruitment Database • GFOA, FGFOA, Government Jobs, Indeed, Employ Florida, Career Builder, Zip Recruiter, Linkedln and more • Innovative Recruitment Strategies: Trade Schools, Community College, University and other • Working with State Agencies: Career Source, Re -Employment Agency • Focus Groups & Interviews • Training and Development of Workforce • Data Collection, Management & Analyses • Evaluation and Assessment Tool Design • Needs Assessments We perform self -assessment and monitoring of our performance to assure we are meeting our performance objectives and to evaluate how we are doing. We provide score card assessments to assure that we are meeting our quality control standards and controls as part of our control environment. Financial Management To be fiscally and financially responsible, our team monitors budgets, schedules, billing and invoice, accounts receivable, cash flow, reporting and tax compliance to assure the business is stable and reliable to support our customers as they depend on our strength. With the project management implemented, the TriMergePRO team has assisted many customers with meeting both their short- and long-term temporary staffing needs and look forward to serving the City of Opa-locka. 4. Availability to meet set standards. We demonstrate our availability to meet set standards through constant learning and willingness to stay abreast of changes affecting the financial and accounting profession, accounting guidance and practices, laws A1:IMEI E I e/11,1,11 1.141,111 :,,a:urt.,r;i., and (4naJ:a,;o Page I I b'. PROPO AL [!O: 21-0"/26100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA—LOCKA and rules, regulations and other. We have a robust continuing and professional education and development component as part of our quality control policies and procedures. We the Proposer also affirm that the assigned Key Personnel staff is experienced and trained with more than 29 years of experience serving government. Moreover, we will assure that other experienced level personnel that may be needed and included as team members have performed a combination of general accounting, financial reporting, understanding of internal controls and have demonstrated technical ability to service the City contract. Many of our team members in senior leadership have government accounting, audit and or financial reporting experience, this allows the ability to meet standards, laws and rules as a result of their advanced and historical knowledge and experience which we highlight below. In accordance with our firm's Quality Control System, all professional personnel servicing accounting, auditing and financial reporting must comply with the continuing professional education (CPE) requirements of AICPA, FICPA, GAQC, PCAOB, U.S. GAO, and other regulatory agencies if applicable. Specifically for the Key Personnel performing government assignments, we require a combination of CPEs to meet the 24 hours of Government related CPE requirement within a 2 -year reporting period. Thus, we encourage professionals directly working in government to take as many credit hours beyond the required to continue their training, increase their knowledge and professional development. The following are examples of CPEs we recommend: • Attend GFOA's Live: "Accounting Academy: An Intensive Introduction Accounting, Auditing, and Financial Reporting". • Attend GFOA's Live: "Advanced Government Accounting". • Attend FICPA's Live: State and Local Government Accounting Conference. • Attend "Avoiding Common Deficiencies in Yellow Book and Single Audits. • Attend "Sampling in a Single Audit Environment". • Attend "State and Local Government Audit Planning Considerations". • to Governmental 32 CPE hours 16 CPE hours 16 CPE hours 2 CPE hours 2 CPE hours 2 CPE hours Attend "Testing and Documenting Internal Control Over Compliance in a Single Audit: Getting it Right. 2 CPE hours • Attend AICPA's Live: Nat'l Governmental Accounting & Audit Update Conf. 18 CPE hours • Participate in Online Training in the University of Georgia's Center for Continuing Education for Finance Officer Certification, courses include • Revenue Administration ■ Debt Administration or Capital Improvement Programs • Internal Control — Accounts Payable and Cash Disbursements • Internal Control — Accounts Receivable and Cash Receipts • Internal Control — Payroll • Internal Control — Capital Assets • Treasury Management or Purchasing 12 CPE hours 12 CPE hours 6 CPE hours 6 CPE hours 6 CPE hours 6 CPE hours 12 CPE hours ■ Introductory Budget or Intermediate Budget 12 CPE hours • Introductory Government Accounting — Part 1 24 CPE hours • Introductory Government Accounting — Part 2 24 CPE hours Intermediate Government Accounting 36 CPE hours Intermediate Budget 12 CPE hours j1 IMEkE o tIN! IL41,.Iueur ,aldial f.wwWlll. Page 12 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA Internal and External Quality Control Review It is important to note that our Quality Control (QC) policies and procedures provide for reasonable assurance that it will undertake or continue relationships and engagements only where it is competent to perform the engagement and has the capabilities, including the time and resources, to do so. Our Key Policies Include: • Evaluating whether the engagement can be completed with professional competence; ■ Undertaking only those engagements for which the firm has the capabilities, resources, and professional competence to complete; and • Evaluating, at the end of specific periods or upon occurrence of certain events, whether the relationship should be continued. TriMerge Consulting Group, P.A. has performed certified public accounting services since 2003 and has a system of quality control for its accounting and implemented, and is maintained ongoing to meet the .*. auditing practice which has been effectively designed, G requirements of the quality control standards for an Accountability * Integrity * Reliability accounting and auditing practice of the American Institute of Certified Public Accountants in the USA by undergoing a peer review. The firm joined the AICPA's Governmental Audit Quality Center (GAQC) in 2013 and therefore established policies and procedures specific to the firm's governmental audit practice to comply with the applicable professional standards. Geraldine Lazarre has firm -wide responsibility for the quality of the firm's governmental audit practice. Agreements and contracts where we provide staffing support, such as the request in this RFP, adhere to the same quality control requirements, when serving financial accounting projects as we do for audit engagements because we believe that our team of professionals serving any type of accounting and audit project need basic and continuing professional development and training. In addition, the training needed to serve government sector customers which service the public require continuing learning and training on new and expanded accounting guidance, laws, rules and other that may affect the government, therefore we assure that our personnel assigned are getting the necessary support in their professional development. 5. Previous contracting experience with the other public, private and/or nonprofit agencies. We have more than four (4) years of previous contracting experience serving the City of Opa-locka in a contract or agreement providing Financial Accounting Services to support its Finance Department, City management, City Commission, and public. We have also, more than eighteen (18) years servicing other public, private and/or nonprofit agencies. 6. Financial resources and capabilities by demonstrating financial solvency. We are a fiscally responsible firm with the financial resources and capacity to demonstrate financial solvency. We are a firm of integrity and business ethics, experience, accounting and operational controls, and technical skills through our employees and consultants, technical equipment and facilities to be qualified and eligible to be selected as a vendor under applicable laws and regulations. We have adequate financial resources to ( •711,',.41 ILi1i, .4„enuw.:, Mid ar 1.1,11ii, Page 13 _'OP PROPOSAL 110: 21-0726100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA—LOCKA perform the contract through existing banking relationships, lines of credit and liquidity. Please see our bank verification letter evidenced in— Bank Verification Letter as of September 14, 2021 which demonstrates stewardship and ability to maintain an active and open bank account since May 3, 2004, with more than 17 years with the same business account and banking relationship. b. We have the ability to comply with the required or proposed performance requirements, taking into consideration all existing commercial and governmental commitments. We have satisfactory performance record with past performance on client engagements as evidenced in our Open Ratings score of 94% Attachments. 7. Evidence of insurance and/or bonding capacity. We have active general, professional, automobile and worker's compensation liability insurance policies. We provide evidence of insurance through the following: CERTIFICATE OF LIABILITY INSURANCE 0410 eateceMYY) 08/10/2021 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE 00E5 NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER. AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder la an ADDITIONAL INSURED. the pollsy(Ioa) moat 80 andoreo0. 11 SUBROGATION I8 WAIVED. 0440(00410 4110 tonne mid condition* of the policy. certain pollaloe may require en endorsement. A elat0mont on IIT1e certificate does not confer rights to the cor0080te 110100r In 1100 of such endoreeotent(e). Cynanolary. LLc 6638 W. COfllmorclel Blvd.. 010. 211 Loudonhlll. FL 33319 „zip.* s• OT Jemns Dnko }.M�q +1E F.m 063 071 Rans inkrdi. 06x&683-3860 poDRit,R• AI•0030084 COVCRAO6_ NAIL r __image 111,0 Unl1a0 State Llahilily Iootore &V Co _ )060141» T,IMorao Consulrllno Group, PA 30 NW 186144 Street. Stile 1 MI311i. FL 33100 IN5URIH e I Hen000r !neuron. , Co. 4 eletic844 0. y TMs 19 TO CERTIFY THAT 1116 POLICIES INDICATED. NOTWITHSTANDING ANY REQUIREMENT, CERTIFICATE MAY OE ISSUED OR MAY eXCLUSION9 ANU CONOIDONS OF SUCH OF PERTAIN. 110110169. A.�DBL��sUDR INSURANCE LISTED OELOW HAVE OGEN TERM OR CONDITION OF ANY THE INSURANCE AFFORDED 8Y ).)Mfrs SHOWN MAY HAVE Been REDUCED ISSUED TO CONTRACT 111E 60118163 BY�PAID a ftigYYYW1111alt,YYYTI THE INSURED OR 011483 DESCRIDEO CI.J�SyMS NAMED ABOVE FOR THE POLICY P611100 DOCUMENT WITH RESPECT TO WHICH THIS HEREIN IS SUBJECT TO ALL THE TERMS. UMW .._. --- TYPO. Or p18YRANOa POLICY NUNaeR LWRS A 1154.08. X wOtLoy co, 4*8WLGeNMWrILLIMJ1LIT I�i OCCUR ,BOBLIY rr 1'� CL 1959761A 00-25-2020 00-25-3021 sAC1.000uAReNOe $ 1904.090 _..-- IM"MWROlr7. oR<+m..0 $ 100009__._.... 6 6000 1 CLAIMS 6.1001; Mno awn (Any ono Parw.) Pe31544U. A /soy 11W01LY 51000000 0ENM0A1400RBOare $2000000 OCN•L AOan8OATC Mnllr ArrLRs Pea: Pol.1Ov 1--) (iR w El—. I.D. 0R000ers.004-.IOPaIo L 1j01UO15 5 A AIROMoe1ll — X LlAOLLIT WHY AUTO ALL OWNOO AUToe WRBD AUTOS -- BCIIBWLGO JOO AUIr! wa¢U ih r CL 1050761A 00-20-2020 09-28-2021 ien enso V0.401.111.11.0 I sl000000 1 — _. 000)1, INJURY)Par 0001..11 ...--___...... _- 11011/MY 1NJU{LNJYA1Pnr aeuarn0 ..._ s ( U°.luJ�i MJ rW6 6 1.111101101.14 MAO 000014 :Cate Mo A �i„Inyl•MAO4( r- I_ EACH OCCUIIIIetCO 3 aaohltuaro $ Ma RETMNTroN$ T WO 1 110.1100 �--10'11' 0061YI0RYw AR1tI.Tv fNl •— -" $ 0`.:7, PHIMTUPNART7,=''C I..OM'MUnntto l!ACLUU6oe IMu.anwlln ton ivtoafnlMlotl nw `rx.vnnTlDNn Profo00lonel I -1001111y — ICJ I.+..+ NfA U A. EACH ACOIUENY el. OIBEAQrt-CA Cn11!10YE[ el. DIDEnse-(.001014)841 $ S 0 R [ L41N 0004502 00 00.20.2020 09.25-2021 31,000.000 Per Claim 51,000,000 Aggregate 0101113 0 0P6MATION3 4 LOCATIONS f VMHICLIlS 1/01. 0 ACOR0101. Ad1Rwn100.4,060 Eo0Rdula. 11000 smog 80,1001) Accounting Sarvlcoo All policies are prinwry of all other valid and collectable coverage maintained by the oroward County Public Schools, Florida. Certificate holder Is named as additional Insured CERTIFICATE HOLDER School Booed of Uroward County 000 SE 3ro Avenue Ft. L414feoldole, FL 33301 SHOULD ANY OF THE ABOVE 058031860 POLICIES OE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOT106 WILL DE OELIVEROI IN ACCORDANCE WITH THE POLICT 1130081030. AUT,ION2 ne111010eHTAII V e C. 8) 1088.2010 ACORD CORPORATION. A11 rights rsoorvod. AC ORO 25 (2010/05) The ACORD name .and logo is o ru3lo(urod marks of ACORD I Clear All I J<MEI�,E 4.40110 Colo/WNW. du.w,lrae and Cwaul4mu Page 14 ACOR0 REQUEST FOR PROPOSAL N0: 21-0726100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA CERTIFICATE OF LIABILITY INSURANCE DATE (MNroD/YYYYI 06/10/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of 11 e policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Automatic Data Processing Insurance Agency, Inc. 1 Adp Boulevard Roseland NJ 07068 caE1i217 Automatic Data Processing Insurance Agency, Inc. F.t). 1-800-524-7024 I !Nut N,1: mt. kMNL ADDRESS: INSURERIS) AFFORDING COVERAGE MAID INSURER A: Technology Insurance Company, Ina 42376 INSURED TRIMERGE CONSULTING GROUP, PA 1444 Biscayne Blvd Ste 115-21 Miami FL 33169 INSURER a: INSURER C: INSURER 0 : INSURER 6: INSURER F: COVERAGES CERTIFICATE NUMBER: 1997247 REVISION NUMBER: THIS 15 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL 1118 TERMS. AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCEDBYPAID CLAIMS.CyI r1gIEXCLUSIONS 1178 TYPE OF INSURANCE ADM SUBR POUCY NUMBER (WOW) (M LIN/DWYYY7T UMrTS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAMS -MADE ❑ OCCUR -PREMISES TU a Anntd 7u R occurrence) $ MED EXP (Any one person) $ PERSONA. B ADV INJURY 5 GENL AGGREGATE UMITAPPUES PER GENERAL AGGREGATE S I POUCYI I21CT OTHER: LOC PRODUCTS-COIAP/OP AGO $ $ AUTOMOBILE LIABILITY CAIdBINEDSINOLE LIMIT I aaxMenll $ ANY AUTO BODILY INJURY(Pet person) 5 OWNED AUTOS ONLY "— _ SCHEDULED AUTOS BODILY INJURY (Per acciden) $ AU OS ONLY AUTOS ONLNON-OWNY (Per aiccciident) DAMAGE S _ $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS UAB - CLAIMS.MADE AGGREGATE S DEO RETENTIONS 1 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DA 0TH. !V STATUTE I ER XI A OOFF C EMBER EXCCLDEDz? (Mandatory in NH) YYN NIA N TWC3948299 02/05/2021 02/0512022 E.L. EACH ACCIDENT $ 1,000,000 E1. DISEASE - EA EMPLOYEES 1,000.000 Il yyeess desvae under DES4rRIPDON OF OPERATIONS below E.L DISEASE - POLICY OMIT $ 1,000,000 OESCRMTIDN OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule. may he a0ached N more space Is mend ed) CERTIFICATE HOLDER TRIMERGE CONSULTING GROUP, PA 1444 Biscayne Blvd Ste 115-21 Miami FL 33169 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POUCY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo a e registered marks of ACORD We are not required to be bonded. We also do not own any automobiles. ' 11 I C E ( aWin111,Nig AMIUMOW and L'omulsnn, Page 15 W): ',j -U126100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA 8. Location of local office TriMerge Consulting Group, P.A., the Proposer, is headquartered in the State of Florida, with physical office space at the following: Florida office: 39 NW 166`x' Street, Suite #1 Miami, Florida 33169 1444 Biscayne Boulevard, Suite #115-21 Miami, Florida 33132 This contract will be serviced by both offices noted above and will include day to day on -site support assistance at the City's premises at 780 Fisherman Street, 4th Floor, Opa-locka, FL 33054 or other designated location within a 10 -mile range provided by the City. If required, we may work off site and remotely where necessary and will be clearly communicated. Our hours of operation are from 8 a.m. 10 6 p.m. Monday through Friday and as needed to service our global customer base. ,t1ME E "nuaNPUMU:6,rmmm,amt COMW W Page 16 :'1-0726100 F1l4AJC]AL ACCOUNTING SERVICES CITY OF OPA-LOCKA 111. Scope & Methodology - Service A A. Scope of Services - Service A We understand that the Service Request A is for Supplemental Financial Management & Accounting Support Services. This is a relationship through contract with a firm to supplement full-time accounting staff to provide financial management and accounting support services. This includes specifically providing senior management and leadership assistance to support the City's Finance Department operations, financial matters, accounting, financial reporting, debt management, internal controls, financial and operational audits, compliance, supporting City Departments and other pertinent matters related to the City. The selected firm would at a minimum designate (1) Key Personnel to act and function in the role as Finance Director on a full-time basis. In addition to providing a mix of senior and staff support to supplement the Finance Department, to provide financial management and leadership, and to supervise City employees within the Finance Department. We the respondent will be responsible for supervising our own staff of employees and consultants and to assure that they comply with policies, procedures, laws and rules. The existing employee profile of the Finance Department is as follows and will be supervised by our firm: Employee Title Quantity Full or Part Time DOL Accountant 2 Full -Time Exempt Accounts Payable Clerk 1 Full -Time Non -Exempt Payroll Clerk 1 Full -Time Non -Exempt Administrative Assistant 1 Full -Time Non -Exempt To designate a Key Personnel — to act and serve as the Finance Director and to supervise all activities of the Finance Department, including preparing analysis and projections; maintaining integrity of the integrated financial information system; making long and short-range plans; and working with the Budget Administrator. This role would be responsible for supervisory finance and budget work in the management of all General Government accounting records, financial and budgeting reports, accounting and budget systems and procedures and risk management programs where applicable to the Finance Department. The Finance Director serves at the will of the City Manager and will report directly to the City Manager or designee. Will be required to work and attend meetings outside regular business hours. Essential functions to be performed by the Key Personnel will be the following: • Plan, direct, coordinate and administer all activities and personnel of the City's Finance Department in accordance with all applicable laws, rules, regulations and directions from City government. • Supervise activities of the Finance Department, including administration, accounting, property control, billing and collection, accounts payable, payroll, occupational licenses, cash/debt management, and pensions. • Analyzes the City's fiscal policies, interprets data, and recommends actions to immediate supervisor, the City Manager and the City Commission. • Coordinate activities with functions of other City departments and private and public agencies. • Direct the preparation of reports and statements on the City's financial affairs including internal and external reporting. • Perform performance evaluation reviews and notice of disciplinary action when warranted for employees within the department. <u n cnnUK (. /iilir.l HddL .4u.:mrnnrr arrd (:uuuUduu Page 17 FOP. PROPOSAL NO: 21-0726100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA • Review all revenue forecasts for all General Government, Special Revenue, Debt Service and Enterprise Funds to provide basis for cash flow forecasting. • Prepares analysis and projections of the City's cash position to ensure that temporarily idle funds are invested and that investments of debt service funds mature at correct time. • Maintain the integrity of the integrated financial information system. • Manage and administer the treasury function of the City, including disbursing of City payrolls and General Government and Enterprise funds. • Manage and administer the controllership function of the City, oversees and reviews the bank reconciliations, account reconciliations, journal and payroll entries, general accounting and reporting. • Assist with maintaining compliance with monthly, quarterly and annual reporting. • Manage the overall external financial audit of the Annual Financial Reporting requirements and other laws and rules of the Florida Statues. • Prescribe accounting/treasury forms and procedures. • Administer and coordinate investment activities, revenue collections, banking services, debt service, and other financial activities. • Prepare, submit and monitor annual departmental budget. • Make long- and short-range plans for the department. • Serve as liaison with the City Manager and City Commission on financial matters. • Recommend the selection, promotion, discharge, and other appropriate personnel actions of City employees. • Attend work on a continuous and regular basis, and provide notice when not available. • Perform other related duties as assigned. • Report irregularities and fraud to the City Manager and City Attorney. We understand that it will be the primary responsibility of the Finance Department to safeguard the City's assets, ensure cost-effectiveness, provide financial support to operating departments, and report accurate and timely financial information to the City Commission, management, residents, the community and stakeholders. We plan to assist with meeting this goal and objective with the support of a designated Key Personnel ancl support assistance provided to the City's contract with TriMerge. We expect to be able to work on an agreement with the City to begin offering services somewhere during the period of October 1, 2021 to December 1, 2021. We also believe that other team members needed will include Data Analytics, Senior Accountant, Assistant Finance Director (can substitute Assistant Finance Director with a Chief Accountant or Controller), Grants Manager, Operational and Internal Audit and other roles as needed to support the City and its Finance Department. We do however believe that through these supplemental services, Key Personnel can be responsible for supervising the City's Customer Service and Cashiering division 61, this division of responsibility may include supervision of any financial and accounting function. We believe that central cashiering and customer service should remain by City employees. B. Other Services — Service A We understand that from time to time the City may require consulting in areas other than those listed herein. Therefore, we provide a listing of various levels of staff from Partner to the Staff, and Consultant level along r! R 1MEI4GE [GniUrlrnf. 4a0UJ (.11flfli.� �5f4)h .If�.rnUrinlJ �nn� �JUUrIf•1111. Page 18 PC' ' -I itirj: ,':I-UI'61UV FINANCIAL, ACCOUNTING SERVICES CITY OF OPA-LOCKA with a corresponding hourly rate for each. If needed, the City may utilize the appropriate staff level of the firm at the stated hourly rate or a determined fixed cost. If the City is unable to utilize the respondent's team due to circumstances such as organizational conflicts, independence concerns, etc., then the City will seek other resources and contracts. We also understand that qualified firms must demonstrate competence and experience in all areas of expertise required by the scope of services. C. Request for Proposal - Categories 1. High -quality level of services to be provided to the City. We will provide high -quality level of service through the following: • Implementing Project Management Tools and Schedules • Level of Effort and Workload Assessment • Adhering to our Quality Control Standards and Continuing Education Policies (See Qualified Personnel and Internal Control) • Performance Management and Scorecard • Ongoing Communication with Management • Senior Management and Leadership with 20+ Years of Experience 2. Understanding of City needs. We understand the City's needs based on the Scope of Work identified for Scope A and B to provide it with varies options to make an informed decision on how best to manage its financial affairs by having a fully functioning Finance Department. 3. Ability to convey a depth of understanding of the Scope of Work and the firm's capacity to accomplish it successfully. We are able to understand the depth of the Scope of Work and believe that we will create a Work Plan that includes the following. • Identify Key Personnel • Create Initial Work Plan and Schedule for Key Personnel • Key Personnel to Perform Assessment of Finance Department • Key Personnel to Gain Understanding of Ongoing Issues and Concerns of Management • Recruitment Ongoing • Implement Tactic, Tools and Methods • Professional Development and Training • Monitoring and Oversight • Review Quality Controls • Develop and Update Polices, Procedures and Manuals • Supervision • Facilitate Compliance and Financial Audits • Reporting, Monthly and Quarterly • Performance Monitoring and Accountability • Financial and Project Management IMERg Page 19 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA 4•. Conveyance of a willingness to work with City staff to maximize resources. We have a willingness to work with City staff to maximize resources. We also believe that as the City works through its need to improve infrastructure and capacity building to better align and maximize resources, it will need to invest in key positions internally either through employment, consultant or on a contractual basis to address gaps in other divisions or departments that directly impact the operations of the City and the Finance Department. For example, the ability to have day to day and hands on assistance for a Purchasing personnel is critical to maintaining good and clean books and records, reduction of operating ineffectiveness and inefficiencies, real time reporting and monitoring and other. The City may also need to invest in resources to aid with its possible Enterprise Resource Planning (ERP) software improvements to address not only technical information technology additions but also training on the financial side, development of policies and procedures for new reporting and procedural guidelines as a result of the new ERP software and internal control reviews and assessments. 5. Approach to the Project and Methodology. Our Project Management and Methodology will We will apply the services offered by.... a) Act in the best interests of the City of Opa-locka for the course of the agreement and contract. b) Provide leadership and facilitate decision -making process with the City and between all departments, divisions and teams that require financial and accounting input. c) Provide contract management services for the contract. d) Engage the City Manager, his/her designee and manage expectations to ensure successful management of the Finance Department. e) Conduct a comprehensive resource needs assessment to identify required resources and skills for the program implementation effort and beyond. f) Define Key Performance Indicators (KPI) to measure performance as well as measure the success of the Finance Department. g) In conjunction with the City Manager, his/her designee, develop, implement and monitor overall Finance Department plan and schedules. h) Conduct a customer readiness assessment. i) Develop and maintain an integrated work plan and schedule that includes all the tasks required to complete routine work within the Finance Department and upon which clear billing can be processed. It is key to note that depending on the resources available, the work plan and schedule will need to be adjusted. j) Facilitate the approval process and obtain sign -off from City Manager, his/her designee on all Finance Department deliverables. k) Conduct a technology needs assessment for the Finance Department. Provide architectural and technology infrastructure advice and recommendations to City Manager, his/her designee for Finance Department technology needs and production systems technology needs• Review and comment on technology requirements in conjunction with the City's IT Department as needed. I) Conduct a security needs assessment for the Finance Department. m) Provide oversight for all training activities. n) Review policies and procedures, laws and rules, resolutions and ordinances that the City must abide by to assure that there are adequate policies and procedures to address. o) Finance Department meetings, minutes, memorandum and status reports to be developed. i I IMEIRG A411,110.1111, (.01,111,611111 Page 20 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA p) Conduct Finance Department -related meetings. These meetings include weekly or as needed Finance Department update meetings, weekly or bi-weekly issues meetings, monthly meetings with the City Manager, his/her designee, and presentations to others as needed. 6. Technical soundness of the proposal. We believe that our proposal response is technically sound and plays an important role in identifying our capability and capacity. We have reviewed the proposal for correctness of theorems and supporting documentation and proof of our abilities, experience and know how. 7. Application of the service offered. We will apply the services offered on a day to day and as needed basis, providing supplemental assistance to fill gaps when needed and to retract services when needed to manage the City's budget. Page 21 OR PROPOCAL ldO: 21-0726100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA—LOCKA 11V. Scope & Wilethotiollogy - Service 8 A. Scope of Services - Service B We understand that the Service Request B is for Full Finance Department Outsourcing Services. This is a relationship through contract with a firm to fully manage full-time accounting staff to provide financial management and accounting support services with no full-time employees for the roles outlined below. This includes specifically providing senior management and leadership assistance to support the City's Finance Department operations, financial matters, accounting, financial reporting, debt management, internal controls, financial and operational audits, compliance, supporting City Departments and other pertinent matters related to the City. The selected firm would at a minimum designate (1) Key Personnel to act and function in the role as Finance Director on a full-time basis. In addition to providing a mix of senior support staff to support the full outsourcing of the Finance Department, to provide financial management and leadership, and to supervise the firms' personnel dedicated to the Finance Department. We the respondent will be responsible for supervising our own staff of employees and consultants and to assure that they comply with policies, procedures, laws and rules. The existing employee profile of the Finance Department is as follows and will be absorbed as the contractor: Employee Title Quantity Full or Part Time DOL Accountant 2 Full -Time Exempt Accounts Payable Clerk 1 Full -Time Non -Exempt Payroll Clerk 1 Full -Time Non -Exempt Administrative Assistant 1 Full -Time Non -Exempt To designate a Key Personnel — to act and serve as the Finance Director and to supervise all activities of the Finance Department, including preparing analysis and projections; maintaining integrity of the integrated financial information system; making long and short-range plans; and working with the Budget Administrator. This role would be responsible for supervisory finance and budget work in the management of all General Government accounting records, financial and budgeting reports, accounting and budget systems and procedures and risk management programs where applicable to the Finance Department. The Finance Director serves at the will of the City Manager and will report directly to the City Manager or designee. Will be required to work and attend meetings outside regular business hours. Essential functions to be performed by the Key Personnel will be the following: • Plan, direct, coordinate and administer all activities and personnel of the City's Finance Department in accordance with all applicable laws, rules, regulations and directions from City government. • Supervise activities of the Finance Department, including administration, accounting, property control, billing and collection, accounts payable, payroll, occupational licenses, cash/debt management, and pensions. • Analyzes the City's fiscal policies, interprets data, and recommends actions to immediate supervisor, the City Manager and the City Commission. • Coordinate activities with functions of other City departments and private and public agencies. • Direct the preparation of reports and statements on the City's financial affairs including internal and external reporting. FR MEE 15�6(ir.kneunnnu and Coroulnnu, Page 22 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA • Perform performance evaluation reviews and notice of disciplinary action when warranted for employees within the department. • Review all revenue forecasts for all General Government, Special Revenue, Debt Service and Enterprise Funds to provide basis for cash flow forecasting. • Prepares analysis and projections of the City's cash position to ensure that temporarily idle funds are invested and that investments of debt service funds mature at correct time. • Maintain the integrity of the integrated financial information system. • Manage and administer the treasury function of the City, including disbursing of City payrolls and General Government and Enterprise funds. • Manage and administer the controllership function of the City, oversees and reviews the bank reconciliations, account reconciliations, journal and payroll entries, general accounting and reporting. • Assist with maintaining compliance with monthly, quarterly and annual reporting. • Manage the overall external financial audit of the Annual Financial Reporting requirements and other laws and rules of the Florida Statues. • Prescribe accounting/treasury forms and procedures. • Administer and coordinate investment activities, revenue collections, banking services, debt service, and other financial activities. • Prepare, submit and monitor annual departmental budget. • Make long- and short-range plans for the department. • Serve as liaison with the City Manager and City Commission on financial matters. • Recommend the selection, promotion, discharge, and other appropriate personnel actions of City employees. • Attend work on a continuous and regular basis, and provide notice when not available. • Perform other related duties as assigned. • Report irregularities and fraud to the City Manager and City Attorney. We understand that it will be the primary responsibility of the Finance Department to safeguard the City's assets, ensure cost-effectiveness, provide financial support to operating departments, and report accurate and timely financial information to the City Commission, management, residents of the community and stakeholders. We plan to assist with meeting this goal and objective with the support of the designated Key Personnel and support assistance provided to the City's contract with TriMerge. We do however believe that full outsource management of the Finance Department shall not include the City's Customer Service and Cashiering division 61, this division may include supervision of any financial and accounting function but these employees will not be part of any full outsource contract. We believe that central cashiering and customer service should remain by City employees. We also believe for this option to be effective where appropriate accountability measures can be put in place, the City will need a full time employed Purchasing Office, Director or Administrator to manage the day to day functions. We also believe that the City's Human Resource Department may require enhanced processed and procedures related to the accounting of personnel compensation and benefits that need to be recorded and processed in the financial accounting system to produce accurate reporting. Both of these are needed if the Finance Department will be fully outsourced in order to develop appropriate metrics for rating performance and accountability by the contractor. (Is IMEI�E ['age 23 REQUEST FOR PROP' AL NO: 21-0126100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA—LOCKA We expect to be able to work on an agreement with the City to begin offering services somewhere during the period of November 1, 2021 to January 3, 2022. We also believe that other team members needed will include Data Analytics, Senior Accountant, Assistant Finance Director (can substitute Assistant Finance Director with a Chief Accountant or Controller), Grants Manager, Operational and Internal Audit and other roles as needed. B. Other Services - Service B We understand that from time to time the City may require consulting in areas other than those listed herein. Therefore, we provide a listing of various levels of staff from Partner to the Staff, and Consultant level along with a corresponding hourly rate for each. If needed, the City may utilize the appropriate staff level of the firm at the stated hourly rate or a determined fixed cost. If the City is unable to utilize the respondent's team due to circumstances such as organizational conflicts, independence concerns, etc., then the City will seek other resources and contracts. We also understand that qualified firms must demonstrate competence and experience in all areas of expertise required by the scope of services. RMEI42E empea Iubh .hrouuumb en,i Cvuullnure Page 24 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA V. Cost Proposal - Service A See attachment for pricing structure, fee schedule and cost proposal. Any additional cost will be for additional resources and consultant needs not identified in the cost proposal that may be needed on a temporary basis, special project or other specialty required for the Finance Department operations that do not exist currently. Cost Saving Initiatives include a detailed and thorough needs analysis and assessment which we believe will be ongoing in light of the varies needs of the City in light of possible conversion into a new ERP system which will require additional support and resources. VI. Cost Proposal - Service B See attachment for pricing structure, fee schedule and cost proposal. Any additional cost will be for additional resources and consultant needs not identified in the cost proposal that may be needed on a temporary basis, special project or other specialty required for the Finance Department operations that do not exist currently. Cost Saving Initiatives include a detailed and thorough needs analysis and assessment which we believe will be ongoing in light of the varies needs of the City in light of possible conversion into a new ERP system which will require additional support and resources. [RIMER E Page 25 REQUEST 'c'OP. FP,OPoSid_ NO: 21-L172610e FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA VII. Resumes and Certifications Sandra Jean -Baptiste Bridgeman, CPA Director (Key Personnel) TriMerge Consulting Group, P.A. EDUCATION Degree: Bachelors of Science and a College/University: Brooklyn College, Master's: Business, Accounting, and Barry University, Florida International Information Technology University SUMMARY OF EXPERIENCE Year graduated: 1999 and 2003 Years in public sector: 20+ Years with firm: New Years of government experience: 29+ Experienced Chief Financial Officer with a demonstrated history of working in the government administration industry - General and Enterprise funds. Skilled in Budgeting, Analytical Skills, Government, Strategic Planning, and Project Planning. Strong finance professional with a BS, MS, CPA. (FL) focused in Accounting / Business / Information Technology from Brooklyn College, Barry University; Fl U. Ms. Bridgeman started her career with Miami -Dade County, and is a seasoned professonial financial management, with more than 29 years of experience in government. Licensed CPA. Miami -Dade County, Parks and Recreation — Chief of Finance Administered the day-to-day financial activities of the Parks Department. Responsible for the direct supervision of a staff of 24 employees. Provided direct oversight on financial matters for approximately 112 remote locations. Handled County parks, marinas, golf courses, historical buildings, an equestrian center, the Zoo and leisure access and several community programs. The Finance Division operated via five units: Trade and Construction Payable, Revenue & Accounts Receivable, Inventory control, General Accounting/Grant support and internal audit. Responsibilities: Established a systematic program to improve departmental accountability. Assessed, developed or refined procedures for recording, processing and reporting data resulting in elimination of redundancies, reduction of errors and increase accuracy all captured in an accounting manual. Improved the quality of accounting information by reducing reconciliation time by 50%. Established of well-defined procedures for the accounting and tracking of capital improvement projects. Efficiently monitored the physical inventory of capital assets and retail inventory throughout Parks. Implemented the County Payable System and interfaced it with Parks existing Work Order System. Established a cross -training program for personnel development. Created a database to capture input and output measures for budgetary decision -making. Migrated Accounts Receivable data from the HP 3000 to a more flexible platform as an interim solution Performed several operational and financial audits resulting in recommendations for effective internal controls. Implemented automated data retrieval/input process for revenue facilities in remote locations; trained over 50 field personnel. Served on several selection committees for County -wide systems. Active Core Team member for the implementation of the County's (EAMS). Worked closely with consultants to customize and configure it. implemented in 2005. R iMEI E Page 26 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA Miami -Dade County, Aviation Department — Controller Recruited as part of the rescue team and joined the department in August of 2006 to help salvage the ERP implementation of Peoplesoft intended to replace the accounting legacy system. Through aggressive efforts, MDAD was able to successfully produce financial statements that yielded a sound unqualified opinion by auditors in 2006. Other accomplishments on post implementation centered upon the department's efficiency and effectiveness. General responsibilities were as follows: • Responsible for MDAD's day-to-day accounting and financial activities, personnel management, re- classifications from hiring to job appraisals. • Produced a wide variety of accounting and statistical reports, the (CAFR) which has won an award from the GFOA for the past several years. • Monitored and provided status of the Airport's financial condition to bondholders, and stakeholders. • Established policies and procedures, monitored, enforced internal controls to protect Airport assets. • Provided financial data for the Offering Statement for all bond's issuance/refinancing/ refunding. • Conducted periodic audits to ensure compliance and adequate internal controls. Tracked and monitored the Airport Construction Program closely. • Interfaced on a regular basis with traffic engineers, the MAAC, financial advisers and airport Executives. • Formulated a strategic based approach to review budget forecasts within budgetary constraints. • Achieved budget objectives by monitoring financial activities, analyzing and assessing variances and initiating corrective actions when appropriate. Measured divisional goals and objectives periodically to address issues timely. • Complied with federal, state, and local requirements; filed required reports; advised the Director on needed actions. • Maintained professional certification, via continuing professional education and networking. • Periodically served on the Steering committee for IT initiatives at MDAD and county -wide projects. Miami -Dade County — Comptroller Delivered accurate and timely financial services for sound decision making. Provided leadership and guidance for all accounting treatments necessary to manage financial risks while ensuring uniform standards in accounting, reporting, objectives for all areas reporting financial information. Ensured efficient training and professional development for personnel. Responsible for the coordination of the County's external audits for the County -wide CAFR, Single Audit, Auditor General Report, Impact Fee, SNP, GOB and Impact Fee Reports. Ensured reliability and integrity of financial reporting and management information systems for the County through effective maintenance of viable structures, and flow of financial activities in the General Ledger (FAMIS). Promoted and monitored enhancements to current financial system and sought new technological processes resulting in improved efficiencies and cost savings. Ensured all payroll related activities such as disbursements and W2's were generated properly and timely as per IRS requirements and for 28,000 employees and incidental workers. Provided resolutions to a diverse range of issues consistent with an understanding the County's mission, role and goals. Responsible for the completion of the controller's division budget, with an emphasis on forecasting and strategic planning. Established clear lwWnl Pubh, d.uauunwe.w,l(w„d:due Page 27 REQUEST 1POR PROPOG:;1. Kr,: %1-U'/2GLUE FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA objectives; assessed current internal situations to formulate, implement, evaluate and adjust strategies within the framework of the business environment. Maintained performance measures in the Finance's Active Strategy (ASE) scorecard. Responsible for managing personnel and related re -classifications, promotions, disciplinary actions, and job appraisals. Work cohesively with Bond Administration and Cash Management under the departments to ensure proper monitoring of risk and liquidity not only for debt but for capital projects as well. Miami -Dade County, Aviation Department — Chief Financial Officer Primarily responsible for the overall management of the Airport's financial risks and available resources. •Served as a strategist to the executive management team and applied critical thinking skills, along with financial acumen, to short and long-term goals, strategies, plans and policies of the Airport. Directed the development of the Department's annual operating budget valued last at a billion dollars. Reviewed financial, economic and airline industry data to develop and recommend airline rates and charges rent and fee structures annually. Directed the development of capital budgets; monitored all capital programs closely and aligned funding according to programs' schedules and needs. Conducted routine performance analysis. Managed credit rating presentations, closing materials for the POS for Bond refunding or issuance of Bonds when needed. Established and reviewed internal control and policies to safeguard Airport assets. Produced the Comprehensive Annual financial Report (CAFR). Maintained all official statistical information, financial and capital programs reporting and transparency. Maintained constant communication with Airlines and the executive team. Promoted and encouraged teamwork. Ensured compliance with authoritative bodies and grantors, stakeholders, bondholders, government and bond agencies. Stayed current on technological advances that could enhance existing processes. City of Miami — Assistant City Manager, Chief Financial Offier Oversees, plans, directs and manages the overall financial plans and policies of the City. This includes financial planning, operating and capital budgeting, management of financial risks, record -keeping, financial reporting, grant and risk administration, general and procurement services administration. Assesses and monitors investments and financing opportunities for the maximum benefit of the organization for the city. Studies, analyzes and reports on trends, opportunities for expansion and projection of future company growth. Serves on the executive management team and assists in planning and implementing organizational goals and objectives. City of Cooper City — Finance Director, Chief Financial Officer Oversees, plans, directs and manages the overall financial plans and policies of the City. FINANCIAL ACCOUNTING SERVICES: TECHNICAL EXPERIENCE Direct and hands on experience functioning in senior leadership financial role with local government agencies providing financial management, leadership, supervision, monitoring and oversight of financial operations, i; iMEl L , e,Wfo, h.at .4,,,,.m�e .,,:J c',m,W:ma, Page 28 FOR PROPOSAL NO: 21-0726100 FINANCIAL ACCOUNTING SERV/CES CITY OF OPA—LOCKA accounting, compliance and reporting. In addition to functioning in the role of senior executive management as a former Assistant City Manager. OTHER EXPERIENCE Demonstrated technical experience that produced high quality, depth, and relevant experience in the following subject matters: technology GOVERNMENTAL EXPERIENCE Miami -Dade County, Aviation I Miami Dade County, Parks and Recreation 1 City of Miami I City of Cooper City PROFESSIONAL MEMBERSHIPS Florida Government Finance Officers' Association 1 FICPA RIMEIE I .7. .,,,1 I ,IdA .1q.ronninn wel (l�nsulau�s. Page 29 Geraldine "Gerri" Lazarre, CPA Managing Partner (Principal Consultant) (Key Personnel -As Needed) TriMerge Consulting Group, P.A. EDUCATION Degree: Bachelor's in Business Administration -Accounting and Masters of Science in Taxation SUMMARY OF EXPERIENCE Ji: I^s:.l ,: tI -. 2b1UV FINANCIAL ACCOUNTING SERVICE'S CITY OF OPA-LOCKA College/University: Howard University Year graduated: 1999 and University of Miami and 2003 Years in public accounting: 20+ Years with firm: 18+ Years of government experience: 15+ Ms. Lazarre's career has focused in the professional financial and management advisory and consulting services for more than 20 years, and has become a trusted advisor working with government agencies, nonprofit organizations and the for profit sector. As Managing Partner and President of TriMergeCPA, Gerri oversees the firm's corporate governance, system of quality control, project and contract management and engagement performance. She leads the team to achieve its goals, objectives and successful outcomes. She has extensive experience specializing in audit, accounting and financial management, budget/forecasting, outsourcing and temporay staffing, internal control assessment, operations and project management, in addition to tax compliance and consulting. Her work has included working with both local and federal government agencies such as Miami -Dade Transit, City of Oakland -Park, City of Quincy, City of Opa-locka, City of Lake -Worth, Broward County Clerk of Courts, Broward Housing, the U.S Agency for International Development (USAID) and the private sector, with entities such as the American Airline Arena and CH2M Hill. Ms. Lazarre started her career with the Audit and Assurance division of PricewaterhouseCoopers (PwC) in Miami, Florida in 1999. After departing PwC, she continued her professional career with local public accounting firms and in the private sector. In 2003, Gerri co-founded TriMerge Consulting Group, PA dba TriMergeCPA, TriMergeTax and TriMergePro where she is currently the Managing Partner. Throughout her career, Ms. Lazarre has managed and performed numerous audits and reviews of internal controls; and has assisted clients with the remediation of deficiencies in the financial management process. In addition to assisting government clients with navigating financial emergencies, assessment and restructuring operations through financial management, oversight and compliance. Most notably, she has worked with the City of Opa- locka, after the City declared a financial emergency with the State of Florida, and working with the Florida's Chief Inspector General's Office and the Joint Legislative Audit Committee Office's since 2017. Licensed certified public accountant in the state of Florida, Georgia and the District of Columbia. FINANCIAL ACCOUNTING SERVICES: TECHNICAL EXPERIENCE Providing financial management, leadership, and supervisory services to Finance Departments of local government agencies on a temporary and interim basis to facilitate day to day management, overseeing operations, liaison with the City Manager's office, City Commission, Department Heads, intergovernmental agencies, vendor and third -party agencies, stakeholders, taxpayers and other. This includes functioning in i; iMERGE Page 30 FEOUEST 0 -JP. PROPOSAL NO: 27.-U r, l UU FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA the capacity of Acting Chief Financial Officer, Finance Director, and Budget Administrator for different organizations and also managing the customers employees and contractors, in addition to additional resource support provided by TriMergePRO hired employees and consultants to facilitate customer workload and level of effort requirements to manage the contract. Has served as a financial expert consultant to the City Manager by providing counsel, expertise, and guidance to the City management, administrators, and staff in financial services matters. Have led and assisted the City with stabilizing its finances, budget and operations by fostering better relationships with interlocal government agencies and banking institutions, becoming compliant with past due financial statement and compliance audits which assisted with releasing hold of state intergovernmental funding due to the City and allowing the City to gain $2.1 million in CARES Act program funding, and more than $1.9 million in CARES Act operations funding. Lead Finance Department to include both the accounting and finance team alongside the utility billing customer service and cashiering in the delivery of financial processes, developing cross -functional partnerships with other departments, and providing innovative and reliable financial guidance. Directs staff in the performance and completion of analysis, measurement, and reporting of financial and operational activities within the General Ledger Accounting (i,e., SunGard), Grant Accounting (i.e., SunGard), Treasury (i.e., cash flow analysis) , Accounts Payable, Planning & Analysis, Payroll, Financial Systems, and Other. Oversees the development and preparation of the Annual Budget for the City and acting as the Budget Administrator in the absence of hired employee from the period February 2019 to December 2019. This aided in the City government producing its first on -time Annual Budget, abide and comply with the "Truth in Millage" guidelines and assists in the preparation of mandated advertisements and documentation required for public hearings and the adoption of the final budget timely with the City Clerk and Finance Department staff to assist the City navigate through its third year under a financial emergency. Assisted City Department Directors with the Annual Budget process, along with City Manager and City Commission and the City Manager's Annual Budget presentation to the City Commission and forwarding to the State of Florida, Office of the Chief Inspector General. Assist to direct, oversee, and monitor financial planning to assure fiscal integrity and accountability for the City. Developed and implemented both long and short-term plans and activities to meet both the operational and financial goals of the City, including the prioritization of resources. OTHER EXPERIENCE Demonstrated technical experience that produced high quality, depth, and relevant experience in the following subject matters: Financial Statement Audits We comply with Generally Accepted Auditing Standards (GAAS), Generally Accepted Government Auditing Standards, commonly referred to as the "Yellow Book", which is produced in the United States by the Government Accountability Office. These standards apply to both financial and performance audits of government agencies, which we adhere to. We also adhere to other applicable standards, and compliance with laws, rules and regulations. We adhere to both Generally Accepted Accounting Principle (GAAP), Financial Accounting Standards Board (FASB) and the Government Accounting Standards Board (GASB). It IMER E n"lo:! Poidi, .6, em"nan and I'rmulenn: Page 3 / FINANCIAL ACCOUNTING .SERVICES CITY OF OPA-LOCKA Lead Audit Partner on financial statement audits engaged by the firm. Manage and performed numerous audits, reviews of internal controls, compliance, risk assessment, consideration of fraud and examining compliance with findings and the remediation of deficiencies in the control environment. Prepare audit plan and workflow, nature and timing of fieldwork, design of audit procedures and test of controls, review audit work papers to adhere to engagement performance and quality review process, provide recommendations and solutions, conclude audit with the deliverables, communication and presentation to management and other concluding steps to management and the board of governance. Supervise and monitor engagement performance. Responsible for assuring that the firm establishes and maintains a system of quality control over the accounting and audit practice. Our quality control system includes many components to assist with validating and monitoring our process (i.e., Leadership, Monitoring, Continuing Professional Education, Human Resource and Recruiting, Engagement Acceptance, Continuance and Performance), in addition to the requirement for a Peer Review which we have successfully passed since inception. Leader over the firm's membership in the Government Audit Quality Center (GAQC) and Employee Benefit Plan Audit Quality Center (EBPAQC) within the American Institute of CPA. Responsible for the firm's registration with the Public Company Accounting Oversight Board (PCAOB). Serve customers and audit engagements in the governmental, nonprofit and private sector. Audits of Segments of Financial Statements External Auditor: Responsible for examining and auditing the Customer (auditees) books and records to assure compliance with GAAP, GASB and other guidance. Assure auditees compliance with GASB 34, 37, 63 and other pronouncements. Our work includes examining that the agencies reporting enterprise funds (a type of proprietary fund) or using enterprise fund accounting and reporting standards to report their activities could be required to present segment information for those activities in the notes to the financial statements. This may also be a group of identifiable activity (or group of activities), reported as or within an enterprise fund or another stand-alone entity that has one or more bonds or other debt instruments (such as certificates of participation) outstanding, with a revenue stream pledged in support of that debt. In addition, the activity's revenues, expenses, gains, losses, assets and liabilities are required to be accounted for separately. We assure compliance and review during our audit review process based on the books and records (i.e., general ledger, trial balance, financial statements) of the auditee. Internal Audit Support Services: In our role as an Outsourced Consultant providing Temporary Professional Accounting Support to our local government customers, we are adhering to the guidance and guidelines for segment reporting as noted in GASB 34, 37 and 63. Internal Controls Audits Performed numerous internal control audits as part of the financial statement audit and compliance audit for auditees. This included an audit of an understanding of an organization process for assuring that the organization is meeting its objectives in operational effectiveness and efficiency, reliable financial reporting, and compliance with laws, regulations and policies. In performing the auditees Single Audit, we adhere to Subpart F of the OMB Uniform Guidance, to perform a rigorous, organization -wide audit or examination of the auditees expenditure of $750,000 or more of federal assistance (commonly known as federal funds, federal grants, or federal awards) received for its operations by grantors. Page 32 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA We also perform where applicable, the Florida Single Audit Act, in accordance with Section 215.97, Florida Statutes, which establishes the Florida state audit and accountability requirements for state financial assistance provided to nonstate entities. This allows for the promotion of audit economy and efficiency. Internal control audits for clients have been surrounding areas such as: Cash, Fixed Assets, Inventory Tag, Payroll Access Controls, Bank Reconciliation, Grants Management, Hiring and Recruitment, Procurement, Utility Billing Operations, Budget, Financial Reporting and more. Project Management Provide organizational and project management for more than 20 years. Program Research, Planning and Evaluations Develop and draft program design, research and planning valued in excess of $5 million. Provision of Studies, Analyses, Scenarios and Reports relating to a Customer's mission - oriented business programs or initiatives Write and develop reporting and analysis for customer mission -oriented business programs and initiates for emergency management, infrastructure, equipment and tools, and other. Customized Training as needed to achieve a Management Consulting Objective Develop customized training for individual and group settings on varies financial, accounting, management and organizational needs for varies customers serving both the public and private sector. Assistance with Policy and Regulated Development Draft legislation for regulation development for local government and policies and procedures for both the public and private sector. Assistance with Process and Productivity Improvement Develop flow chart and process chart on work flow for productivity. Develop manuals, job descriptions and detailed policies and procedures. Expert Witness Services in Support of Litigation, Claims, or Other Formal Cases Relating to Management Consulting Provide analysis, guidance and supporting details from technical perspective for claims. Advisory and Assistance Services Relating to a Customer's Mission -Oriented Business Programs or Initiatives GOVERNMENTAL CLIENTS & PROJECTS SERVED City of Opa-locka I United States Agency for International Development I Deerfield -Beach Public Housing 1 Broward County Public Schools I Broward County Clerk of Courts 1 Broward Housing 1 Florida Memorial University 1 Miami -Dade Transit !City of Miami -Beach 1 City of Lake -Worth 1 City of Oakland Park I City of Deerfield -Beach 1 Grantor Funding From: I:,'MFI�E 1 r I rrlrt./ Itri�.r. .f, r:•:nu�rr.o �s�l 1�a,:.lerr:; Page 33 FINANC:7:AT, ACC:O(1NTING SERVICES CITY OF OPA—LOCKA U.S. Department of Education, Department of Justice, Department of Treasury, Department of Transportation, Department of Health and Human Services I Department of Housing and Urban Development 1 National Endowment of the Arts 1 Environmental Protection Agency I Florida Department of State and Secretary of State I Florida Department of Environmental Protection I South Florida Regional Transportation Authority 1 PROFESSIONAL MEMBERSHIPS American Institute of Certified Public Accountants I Florida Institute of Certified Public Accountants 1 Florida Government Finance Officers' Association 1 Government Finance Officers Association I PCAOB 1 t nu,u.0 H,b:L .tr,„m,.i.u.uol C om.P.on, Page 34 REQUEST FOR P'GPO AL NO: 21-U7261UU FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA VIII. Past Performance & Experience PAST PERFORMANCE — PROPOSER'S EXPERIENCE & REFERENCES (i) Client Name (ii) Description of Service (Iii) Dates covering the term of the contract City of Opa-locka Temporary Accounting and Audit Support to the Finance Department, City Manager, Assistance City Manager, City Attorney, Infrastructure/CIP Director, Human Resource, City Clerk, Public Works & CIP Director and City Commission — Provide temporary staffing services to Finance Director, Assistant Finance Director, Budget Administrator, Senior Accountant, Accountant, Administrative support and Grant Writer/Manager roles. Annual financial and compliance audit support contract to audit the Government -wide and Funds/Departments such as Water & Sewer, Parks & Recreation, Police/Public Safety, Capital Projects, Community Development, Building & Licenses, Code Enforcement, Finance and Grants, and more. Under contract, we assisted with performing the federal and state Single Audit. The audit was conducted in accordance with auditing standards generally accepted in the U.S. and applicable to financial audits contained in Government Auditing Standards. This also included compliance with OMB A-133 and OMB Uniform Guidance and to identify findings and make recommendations for improvement. We adhere to GAAP and GAAS. Assist with the successful compliance with the annual Truth and Millage Certification (TRIM). Assist with improving financial reporting, accounting and reconciliation to go from a Disclaimer of Opinion on the financial reporting to a Qualified Opinion based on project management training, tools and techniques used, along with temporary staffing needs. Capital Improvement Project Budget — Assisted with developing the 5 Year CIP Budget/Forecast valued in excess of $55 million. Budget — Submission of Proposed Annual Budget by Resolution for approval, estimated at over $40 million Grants Management, Accounting and Compliance — Assisted with grant compliance funded by federal agencies such as EPA, DOT and other grant submission for FEMA, HUD and more. July 2017 — Present July 2017 — September 2019 SCOPE: Temporary Financial Accounting Staffing, Grant Writing and Support, Financial Management, Leadership and Supervision October 2019 — September 30, 2021 Financial Management, Leadership and Supervision, Temporary Financial Accounting Staffing Page 35 (iv) Contact (v) Statement on Prime or Sub (vi) Results of the project REQUET FOR PRORo;/ L NO: n-0./26100 FINANCIAL ACCOUNTING SERVICES CITY OF OPA-LOCKA Mr. John Pate (City Manager), jpate@Opalockafl.gov, 786-338-6598 Prime Financial and project management assistance and support for the Finance Department and City Manager's office. Provided more than 20 support team members over a 4 -year period on a temporary basis to assist City government operations. Successfully assisted the City with complying with five (5) financial and compliance audit requirements which aided in compliance with state requirements, removal of state withholding of funds. Worked with team to submit an approved Annual Budget, an approved Budget Amendment, managing the Finance Department and submission of proposed millage rate and proposed Annual Budget by Ordinance. Successful TRIM Certification process after non -timely compliance in over 3 years. Developed request for $2.1 million in CARES program funding, and $1.9 million successfully gained in CARES operation funding on behalf of the City. Assisted with completing the 2015-2018 CITT surtax audit which aided the City in collecting more than $1.2 million in transit and transportation revenues. Assist with recruitment efforts for multiple roles within the City. Services are ongoing, contract has been extended with additional scope. (i) Client Name (ii) Description of Service (iii) Dates covering the term of the contract (iv) Contact (v) Statement on Prime or Sub (vi) Results of the project City of Deerfield Beach Temporary Accounting and Audit Support to the Finance Department, City Manager, Assistance City Manager, other Departments, City Commission — Provide temporary financial management support in both the Chief Financial Officer (CFO) and Assistant Finance Director role by providing three (3) support staff over a 12 - month period to manage, supervise and lead the Financial Services Department of the city. Assist with the recruitment efforts for CFO, Assistant Finance Director and Budget Manager. We adhere to GAAP and GAAS. February 2020 - Present (i) Client Name (ii) Description of Service (Ili) Dates covering the term of the contract (iv) Contact (v) Statement on Prime or Sub (vi) Results of the project Ms. Stephanie Tinsley (CFO), stinsley@deerfield-beach.com, 954-420-5571 Prime Led the Financial Services Department on a temporary basis and assisted with recommendation on recruitment efforts. Clifton Larson Staffing for IT/IS Auditor — Federal Government Provide support for the annual financial and compliance audit support contract of a Federal Government agency. February 2020 - Present Mr. Jason Wagoner (Partner), jason.wagoner@claconnect.com, 301-902-8568 Subcontractor Gerri Lazarre, CPA as Contract Manager and responsible for administering and managing the contract and deploying appropriate resources to engagement with qualified personnel meeting the job description for the audit. I -IMROUKE (Hu/inl (L4(ir.humnuwb Wa (1vMMWO Page 36 RC.,': P. •CT FOR F?^..; .. - CITY OF OPA-LOCKA IX . Attachments A. Ope n Rating Our team demonstrates in, our relevant experience in providing quality service by our customers with an "Overall Performance Rating" of 94 % from our most recent Open Ratings Past Performance Evaluation . Qpen Ratings Past Performance Evaluation t_ COMPANY OVERVIEW Past Performance Evaluation Primar y Names : Tnmerg e Consulting Group . PA Repo rt Date : Alternate Name : (no ne) arcer Num ber D -U -N -SC• : 15-72 2376 0 AQdresa : 1444 Biscayne Blv d M.ann. FL 33132 1430 Tetepherorte -.1 (30 5) 440-53 44 Numb Compan y Intonation Year Staved: Year o1 Current ConVC1: Annual Sales: Tome! Employees: SIC/Line Ot Business: 2. SUPPLIER PERFORMANCE RATINGS• The sup pllersovera:l portomma nce rat.no is an assessment or prodictod performance. Ratings are on a .reptesenLs the highest leve: or customer satlsract,on Tne SIC-levet bench mark knd:catos how the su pp!, ranks in c ompar ison agains t peers Over all Porror mnnce Rating 94 00000 Bonom Overall. now so:1s t:ea ao y ou reel about 31C: the p ete nance O/ tnts comp any ounng im ts trans action? B. A dditiona l A tta chments 1. Fiscal Soundless and Bank Verification Letter 2. Page 21-30 from RFP No 21-0726100 ME,kg P age 37 Bank of America's TRIMERGE CONSULTING GROUP. PA 39 NW 166111 ST STE 1 MIAMI, FL 33169-6049 To whom it may concern: Your inquiry regarding the above account was received. What you need to know Our records indicate the account was opened on 05/03/2004, and is currently in an open status and titled as: TRIMERGE CONSULTING GROUP, PA What you need to do To set up a direct deposit or to authorize a merchant to withdraw payments from your account, please provide the following information to the requestor or originator of the transaction(s): ® Your account number 003766567334 • Our Automated Clearing House (ACH) Routing/Transit Number for your account, which is 063100277 e Wire Routing Number is 026009593 • SWIFT Code is BOFAUS3N You may be required to provide this information on a direct deposit or automatic debit form supplied by the requestor or originator of the transaction(s). We appreciate the opportunity to serve you and your financial needs. Account ending in7334 Case number: N/A Date September 14, 2021 Account information bankofamerica.com Bank of America and the Bank of America logo are registered Iradeinaiks ofthe (sank of America Corporation. Bank of America, N.A. Manber FDIC, ©2014 Bunk of America Corporation DLP.NSSACill1N RFP NO. 21-0726100 FINANCIAL ACCOUNTING SERVICES PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: y./i--).6; c, -K cWS��. �,✓ .rx'6t c Address: > rif �; •� 1L ���. RA - Le. / City, State, Zip:/ -9.,,,,,y4/71' .,33/6.7 Phone/Fax: 00.1...-• �lft L1 e��) t� ✓� _ `ite; . 2. Check One: Corporation ( Partnership () Individual () 3. If Corporation, state: t ‘' Date of Incorporation: J • ,State in which Incorporated: 77 4. If an out-of-state Corporation,.currently authorized to do business in Florida, give date of such authorization: 5. Name and Title of Principal Officers Date Elected: lig h6; C- A'19 )lN4} e a k 6. The length of time in business: /g years e9 ,A1 7. The length of time (continuous) in business as a service organization in Florida: /8 years 8. Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting- the requirements of the City of Opa-locka specification, during the last thirty-six months. 9. A copy of County and/or Municipal Occupational License(s) N ote: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-!ocka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms cmd/or conditions that are in conflict, the most stringent requirement shall apply. 211Pagc Title RFP NO: 21-0726100 PRICE PROPOSAL FORM FINANCIAL ACCOUNTING SERVICES SERVICE REQUEST A PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the Project after the Contract Date. As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide a complete, in place Project for the Proposed Price of: LUMP SUM PRICE: $ SUBMITTED THIS 00 DAY OF �- fer/2.6G4' 2021. BID SUBMITTED BY: Company L r,,20 6 -1? -t e.. L13 0(25- 534 Telephone Number Name of Person Authorized to Submit Fax Number Email Address ; 221Page Title 1RFP NO: 21-0726100 PRICE PROPOSAL FORM FINANCIAL ACCOUNTING SERVICES SERVICE REQUEST B PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the Project after the Contract Date. As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide a complete, in place Project for the Proposed Price of: ILIUM P SUM PRICE: $ SUBMITTED THIS / DAY OF BID SUBMITTED BY: 2021. Company Telephone Number 6-e-my,b«rte --' ° Name of Person Authorized to Submit Fax Number Bid Email ddress 23IPage CITY OF OPA••1LOCKA CERTIFICATION REGARDING DEBARMENT, SUSPENSION PROPSED DEBARMENT AND OTHER MATTERS OF RESPONSIBILITY 1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision. 2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non- responsive. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Proposer is not required to exceed 241Page that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. AS TI-IE PERSON AUTHORIZED TO SIGN 'Iy-1E STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREM -77 Signature Printed Name ,-256igA'i-ci�-; 251Page CITY OF OPA-LOCKA )RFP NO. 21-0726100 NORKPLACIE CCRTUFICATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue. to maintain a drug -free workplace through implementation of Section 287.087, Florida Statutes. This Certification is submitted by LRZ.,r-?R 6, E�A`.b/irg the f (Name) 'Ile 6;1,6. -err -t of j iL4,� 4 6 (Ter f-Aj/.,LTA✓& rco A. (Title/Position) (Company) who does hereby certify that said Company has implemented a drug -free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through ((6 above. -Wi'L Date Signature 261Page CITY OF OPA-LOCI(A NON -COLLUSION AFFIDAVIT STATE OF FLORIDA - COUNTY OF MIAMI DADE 11 : f�iZd1'fi C. aL' »being first duly sworn, deposes and says that: (1) I-Ie She/They is are the / / .4'_, rr l f2irW7 hC (Owner, Partner, Officer, Representative or Agent) of C�r4'ti 2:11.--1 0 . PA the PROPONENT that has submitted the attached proposal; t� (2) 1 -le/ hey/TheyWs are fully informed respecting the preparation and contents of the attached Proposal and of all pertinent -circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: r By: Signature ( froJj 0111 -- Print Name and Title 271Page NON-DISCRIMINATION AFFIDAVIT 1, the undersigned, hereby duly sworn, depose and say that the organization, business or entity represented herein shall not discriminate against any person in its operations, activities or delivery of services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for service delivery. Sworn and subscribed before this VA day of `5.4a k ,y,�cf , 20\<\.e.vcA.sL rg\G-3 Notary Public, State of Florida (Printed Name) My commission expires: 6-ei-171-0/1\--)6:_-- r-- By: Title: fa—e'S {(GP1LNF: A, THOMAS Notary Public, `Mate of Florida Commission# GO 960591 My comm. expires Jan. 25,2024 281 Pag v E-VERllFY Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City; and By entering into a Contract, the Contractor becomes obligated to comply with the provisions ofSection 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. if t contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to Contractor's failure to comply with the provisions herein. 291 Page E -VERIFY FORM Definitions: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by Vendor/Consultant/Contractor to per'for'm work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Opa-locka; and Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duratio.n of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. Company Name: / ..V- -Rr;;.- Cc5Al_a,e,d1, ::ArC= 6i _. Authorized Signature: Print Name: di- 67- C,�ra/wbT.v' Title: P a' -5r Air Date: 9// /2 . / 301 Page