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Home My Public Portal About2022-20 - FY 2022 Budget Amendment # 5Sponsored by: Interim City Manager ORDINANCE NO. 2022-20 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Opa-Locka, FL adopted its 2021-2022 Fiscal Year General, Proprietary and Special Revenue Funds budgets by passage of Ordinance 21-12, and further amended it by passage of Ordinance 22-01, Ordinance 22- 10, Ordinance 2022-11 and Ordinance 2022-14; and WHEREAS, pursuant to Florida Statute 166.241(5), the governing body of each municipality at any time within a fiscal year or within 60 days following the end of fiscal year may amend a budget for that year as follows: a) Appropriations for expenditures within a fund may be decreased or increased by motion recorded in the minutes if the total appropriations of the fund is not changed; b) The governing body may establish procedures by which the designated budget officer may authorize budget amendments if the total appropriations of the fund is not changed; c) If a budget amendment is required for a purpose not specifically authorized in paragraph (a) or paragraph (b), the budget amendment must be adopted in the same manner as the original budget unless otherwise specified in the municipality's charter; and WHEREAS, pursuant to 4.7(c) of the City of Opa-Locka Charter, entitled "Appropriation Amendments During the Fiscal Year", the City Commission may otherwise amend the annual budget from time to time during the year, by ordinance, as it deems necessary to do so; and Ordinance No. 2022-20 WHEREAS, the City Commission desires to amend its 2021-2022 Fiscal Year General, Proprietary and Special Revenue Funds budgets as set forth in Exhibit "A". NOW, THEREFORE, BE IT DULY ORDAINED BY THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA: SECTION 1. RECITALS ADOPTED The recitals to the preamble herein are incorporated by reference. SECTION 2. AUTHORIZATION Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has recommended proposed Amended General, Proprietary and Special Revenue Funds Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2021, a copy of which is attached hereto as Exhibit "A" and incorporated by reference herein. The City Commission of the City of Opa-Locka hereby approves, adopts and ratifies the proposed Amended General, Proprietary and Special Revenue Funds Budgets for the Fiscal Year 2021-2022, and hereby appropriates the budgeted expenditures and revenues as set forth in the attached Exhibit "A". The City Manager is authorized to expend or contract for expenditures, pursuant to the City of Opa-Locka Charter and the adopted Code of Ordinances in accordance with the adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal Year 2021-2022. The department/ division expenditure allocations established by the City Manager, as revised and summarized in the budget attached as Exhibit "A", are hereby adopted and ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets shall be expended in accordance with the appropriations provided by the budget, which shall constitute an appropriation of amounts specified therein. Expenditure control shall be at the fund level. Funds may be expended by, and with the approval of, the City Manager and the City Commission, in accordance with the provisions of the City Charter, adopted Code of Ordinances and applicable laws. Supplemental appropriations and reduction of appropriations, if any, shall be made in accordance with the City Charter. Any and all outstanding encumbrances as of September 30, 2022, shall not lapse at that time and appropriations have been hereby provided for those outstanding encumbrances that have been incurred prior to September 30, 2021, but are not expected to be paid until after then. Receipts from sources not anticipated in the attached budget may be appropriated and expensed by Ordinance duly enacted by the City Commission in accordance with the applicable law. Adjustments within the same fund to departmental appropriations made in the attached Budget may be approved, from time to time, in the 2 Ordinance No. 2022-20 appropriate lawful manner. The City Manager is authorized to approve adjustments to the expenditure code allocations, within the limit of department appropriations made in the attached Budget and as otherwise consistent with the City of Opa-Locka's Code of Ordinances. All Ordinances setting fees and charges, and all other fees and charges consistent with appropriations adopted herein, as may be amended during the fiscal year, are hereby ratified, confirmed and approved. SECTION 3. SCRIVENER'S ERRORS. Sections of this Ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager following review by the City Attorney and without need of public hearing, by filing a corrected copy of same with the City Clerk. SECTION 4. EFFECTIVE DATE. This Ordinance shall take effect upon the adoption of this Ordinance by the Commission of the City of Opa-Locka and upon a filing of a certified copy hereof with the Florida Department of State and is subject to the approval of the Governor or Governor's Designee. SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect upon the adoption of this Ordinance by the Commission of the City of Opa-Locka and upon a filing of a certified copy hereof with the Florida Department of State and is subject to the approval of the Governor or Governor's Designee. PASSED FIRST READING this 12th day of October, 2022. PASSED SECOND READING this 26th day of October, 2022. A .TEST: a Flores, City Clerk Veroruc' a J. Williams, Mayor 3 Ordinance No. 2022-20 APPROVED AS TO FORM AND LEGAL SUFFICIENCY: i Burnad'- e Norris -Week P.A. City Attorney Moved by: Vice Mayor Taylor Seconded by: Commissioner Bass VOTE: 5-0 Commissioner Bass YES Commissioner Davis YES Commissioner Dominguez YES Vice -Mayor Taylor YES Mayor Williams YES 4 DocuSign Envelope ID: DF891597-7804-46D7-A120-5B720EB3879D City of Opa-locka Agenda Cover Memo Department Director: Robert Anathan Department Director Signature: , __ gned by: City Manager: Darvin Williams CM Signature: Otxb'Wln, Mlaw1S Commission Meeting Date: 26 Oct 22 Item Type: (EnterX in box) Resolution �riffififi e°E492 Other X Fiscal Impact: (Enter X in box) N/A Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: Account// : (Enter Fund & Dept) See Attachments Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid#: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Area: El Strategic Plan Obj./Strategy: (list the specific objective/strategythis item will address) X NI O 0 0 El Sponsor Name City Manager Department: City Manager's Office City Manager Short Title: FY 22 Budget Amendment #5 - Second Hearing Staff Summary: Issue/Recommendation: A budget amendment is required to align the budget with current City requirements. Staff recommends the City Commission approve FY 22 Budget Amendment #5 at the second hearing. History: The City Commission adopted the City FY 22 Budget on September 22, 2021 (Ordinance 21-12) which was subsequently approved by the State. This budget was composed of $44.7 million of expenditures and $8.9 million of funding moving between various Funds, resulting a total budget of $53.6 million. On January 12, 2022, the City Commission approved Budget Amendment #1, which focused primarily on bringing forward incomplete portions of projects approved in FY 21 but not completed, and also the DocuSign Envelope ID: DF891597-7804-46D7-A120-5B720EB3879D initiation of spending American Rescue Plan Act (ARPA) grant funds on various water and sewer projects. This amendment increased expenditures by another $6.0 million to $50.7 million and additionally increased the movement of funding between various City financial units, (e.g., General Fund, Water -Sewer Fund, etc.) by another $6.2 million to $15.1 million. A reminder that this latter category doesn't increase City spending but rather serves to move funding from one City financial unit to another to permit the latter unit to make expenditures to be funded by that unit. On February 23, 2022, the City Commission approved FY 22 Budget Amendment #2 at the second hearing through Ordinance 22-10. This amendment increased expenditure by $0.1 million while reducing interfund transfers by $0.2 million for a net reduction to the City's budget of $0.1 million. There were $0.9 million of new expenditures, offset by $0.6 million of savings and the use of $0.2 million of Contingency. Increased expenditures included $345,750 for capital projects, $105,000 for additional accrued leave payout for departing employees, $103,396 associated with the termination of the prior City Manager and the recruitment of a replacement and $75,000 the Parks and Recreation Master Plan. On April 27, 2022, the City Commission approved FY Budget Amendment #3 at the second hearing through Ordinance 2022-11. This amendment increased expenditure by $0.3 million and interfund transfers by $0.4 million for a net increase to the City's budget of $0.7 million. There were $1.1 million of new expenditures, offset by $0.6 million of savings and the use of $0.2 million of Contingency. Increased expenditures included $408,072 for capital projects, $75,000 for demolition of an unsafe structure, $60,000 for a project to record and destroy records that have passed record retention requirements, $52,000 for additional accrued leave payout for departing employees, $51,000 for increased workers compensation premiums and $50,000 for planting 158 trees on Perviz Avenue. On June 27, 2022, the City Commission approved FY Budget Amendment #4 at the second hearing through Ordinance 2022-14. This amendment decreased expenditure by $2.0 million and interfund transfers by $1.3 million for a net decrease to the City's budget of $3.9 million. There were $2.4 million of new expenditures, offset by $3.9 million of savings and the restoration of $0.5 million of Contingency. Current Activity: Budget Amendment #5 was composed of 19 items at the first hearing. An ongoing review of the accounts identified 9 additional items, bring the total number of items addressed in this Budget Amendment to 28. The attached "Summary By Line Item", provides a brief description of the purpose of each line item and how it is recommended to be funded Amendment #5 is composed of four primary issues. o $193,000 Leave Payout - There continues to be a departure of experienced employees with significant accrued unused leave. Steps have been taken to reduce this expense in future years. o $ 47,600 Net Compensation - There are sixteen line items adjusting compensation where actual compensation was allocated differently than budgeted and also additional overtime due to many vacancies. Although reflected as a net increase, there will be significant additional compensation savings reflected when the year closes due to a large number of vacant positions during the year. DocuSign Envelope ID: DF891597-7804-4607-A120-5B720EB3879D 0 $ 34,150 Insurance - A FY 21 workers' compensation audit conducted during the year indicated that the City wage information provided to the Florida Municipal Insurance Trust (FMIT) when the FY 21 workers' compensation premium was developed was too low, requiring an additional payment. o $ 15,000 RFP Advertising - To get the broadest response to bid solicitations, RFP advertising is now being placed in local newspapers in addition to using the electronic distribution system previously used. Nearly all of the above issues were addressed with other savings, resulting in an increase to the City's FY 22 Budget of $3,946. Financial impact: Funding Revenue / Loans / Grants Use Of Fund Balance Total Funding - Excluding Transfers -In Transfers -In Total Funding $ 3,948 3,948 (2) $ 3,946 Expenditure Expenditure - Excluding Transfers -Out $ 3,948 Transfers -Out (2) Total Expenditure $ 3,946 Additional details on the Financial Impact are provided in the attachment, Budget Amendment #5 Summary. There is also a Detailed Information attachment which contains accounting information for the State review which is a highly detailed accounting version of what is presented in the Summary information. .Proposed Action: Staff recommends that the City Commission approve the proposed amendments on the second hearing. Attachment: 1. Summary of the recommended amendments 2. Detailed information on each recommended amendment 3. Ordinance FY 22 Budget Amendment #5 Summary By Line Item Second Hearing # Amount Purpose Funding Source 1 $3,948 Admission fees for a summer camp trip Paid for by trip participants 2 $61,100 Reallocation of PW Administrative Division compensation allocated differently than budgeted. Increases in compensation offset by reduction in other compensation accounts in same division. 3 $500 Additional software feature for City Clerk City Clerk compensation savings. 4 $1,000 Building & Licenses additional printing costs for forms Savings from Other Contract Services in same division 5 $22,000 Community Development compensation not allocated as budgeted Savings from Other Professional Services in same division 6 $1,000 Additional Uniform Rental / Laundry expense for Building & Grounds Maintenance Division due to additional staffing. Savings from Building Improvements in same division 7 $1,000 Additional Uniform Rental / Laundry expense for Fleet Maintenance Division Savings from Parts & Repairs in same division 8 $1,000 Additional Illegal Dumping Collection Division Overtime due to vacant positions in division. Savings from Salaries Regular in same division 9 $4,000 Additional Utilities Service Line Division Overtime due to vacant positions in division. Savings from Salaries -Regular in same division 10 $2,500 Additional Fire Hydrant maintenance Savings from Salaries -Regular in same division 11 $38,000 Parks & Recreation additional Salary — Executives due to incorrect compensation allocation and additional overtime Savings from Salaries — Part -Time in same division 12 $34,150 Increased insurance expense due to Workers Comp audit and additional auto deductible expense Savings from other accounts in same division 13 $193,000 Unused accrued leave payout Savings from Other Professional Services in same division and Contingency 14 $15,000 Additional RFP Advertising Savings from Other Professional Services in same division 15 $2,000 CIP Management compensation Contingency 16 $8,000 Increased Police Part -Time Compensation due to increased hourly rates Savings from Salaries - Executive Compensation in same division 17 $10,000 Reallocation of Building & Licenses compensation Savings from Salaries - Regular Compensation in same division 18 $3,200 Minor increase in Salary — Regular due to additional staffing Savings from Building Improvements in same division 19 $15,000 Increased Stormwater Compensation due to different allocation than budgeted Contingency 20 $5,000 Additional requirement for employee medical services Savings in Employee Training 21 $11,000 Additional Town Center Utility expense Savings in Building Improvements 22 $1,200 Additional Building & Licenses Office Supplies Savings in Travel expense 23 $100 Additional Commission Office Supplies Saving in General Expense Page - FY 22 Budget Amendment #5 Summary By Line Item Second Hearing # Amount Purpose Funding Source 24 $3,000 Additional Internet expense Savings in Software 25 - Reallocation of Debt Service between Principal and Interest NA 26 $100 Commission Compensation budget slightly understated Savings in Travel expense 27 Reallocation of HR Compensation between Regular and Executive Compensation NA 28 $200 Additional Sewer Division Overtime expense Savings in Regular Compensation Page - 2 FY 22 Budget Amendment #5 - Second Hearing Total City G overnmental Funds Ent erprise Funds ARPA Fund Total Budget Thr u Am end #4 Funding Revenue/Loans 26,169,901 14,350,478 3,978,531 44,498,910 Use Of / (Add To) Fund Bal 4,924,379 3,673,205 (3,978,531) 4,619,053 Total Funding Ex Trans -In 31,094,280 18,023,683 - 49,117,963 Transfer -in 9,915,058 4,113,484 - 14,028,542 Total Funding 41,009,338 22,137,167 - 63,146,505 Expenditure Expenditure - Ex Trans -O ut 31,385,053 17 ,732,909 - 49,117,962 Transfer -Out 9,624,285 4,404,258 14,028,543 Total Expenditure 41,009,338 22,137,167 - 63,146,505 Amendment #5 Funding Revenue/Loans 3,948 - - 3,948 Use Of / (Add To) Fund Bal - - - - Total Funding Ex Trans -In 3,948 - - 3,948 Transfer -in (2) - - (2) Total Funding 3,946 - - 3,946 Expenditure Expenditure - Ex Trans -Out 3,948 - - 3,948 Transfer -Out (2) - - (2) Total Expenditure 3,946 - - 3,946 Budget Thru Amend #5 Funding Revenue/Loans 26,173,849 14,350,478 3,978,531 44,502,858 Use Of / (Add To) Fund Bal 4,924,379 3,673,205 (3,978,531) 4,619,053 To tal Fun ding Ex Trans -In 31,098,228 18,023,683 - 49,121,911 Transfer - in 9,915,056 4,113,484 - 14,028,540 To tal Funding 41,013,284 22,137,167 - 63,150,451 Expenditure Expenditure - Ex Trans -Out 31,389,001 17,732,909 - 49,121,910 Transfer -Out 9,624,283 4,404,258 - 14,028,541 Total Expenditure 41,013,284 22,137,167 - 63,150,451 Exhibit "A" FY 22 Budget Amendment #5 - Sec ond Hearing General Fund Funding Revenue/Loans Use Of / (Add To) Fund Bal Total Funding - Ex Transfer -In Transfer -In Total Funding - Ex Transfer -In Expenditure Div Commissio n 10 City Manager 12 General Fund Non -Depart - Ex Trans Out 19 Human Resources 13 Clerk 16 Attorney 28 Finance 17 Planning & Community Dev 37 Building & Licenses 30 Parks & Recreation 72 Police 26 Code Enforcement 23 Public Works - Admin 32 Public Works - Bldg M aintenance 38 Public Works - Streets 41 Public Works - Trash 50 Public Works - Vehicle Maintenance 49 Total Expenditure - Ex Transfer -Out Transfer -Out 19 Total Expenditure Budget Thru Amend #4 Amendment #5 Budget Thru Amend #5 16,637,557 3,948 16,641,505 4,499,529 - 4,499,529 21,137,086 3,948 21,141,034 3,388,842 (2) 3,388,840 24,525,928 3,946 24,529,874 132,107 - 132,107 912,518 - 912,518 2,267,276 (2) 2,267,274 424,360 - 424,360 429,661 - 429,661 645,000 - 645,000 1,050,717 - 1,050,717 384,611 - 384,611 670,786 - 670,786 1,248,418 3,948 1,252,366 6,164,074 - 6,164,074 340,286 - 340,286 456,681 - 456,681 593,750 - 593,750 1,170,299 - 1,170,299 185,832 - 185,832 749,728 - 749,728 17,826,104 3,946 17,830,050 6,699,824 - 6,699,824 24,525,928 3,946 24,529,874 Exhibit "A" FY 22 Budget Amendment #5 - Second Hearing Governmental Funds Safe Pe ople's information Neighborh ood Transportati on Town Debt Special Law Insurance Technology Total General CRA Capital Plan Center Service Enf orcement Service Service Go v Fund Fund Fund Fund Fund Fund Fund Fund Fund Funds Budget Thru Ame nd #4 Fu nding Revenue/Loans 16,637,557 1,303,462 2,956,771 950,000 350,200 3,926,911 45,000 - 26,169 ,901 Use Of / (Add To) Fund Bal 4,499,529 - - 414,850 - - 10,000 - - 4,924,379 Total Funding Ex Trans -In 21,137,086 1,303,462 2,956,771 1 ,364,850 350,200 3,926,911 55,000 - - 31,094,280 Transfer -in 3,388,842 - 1,608,375 594,727 48,044 - 3,046,940 1,228,130 9,915,058 Total Funding 24,525,928 1,303,462 4,565,146 1,364,850 944,927 3,974,955 55,000 3,046,940 1,228,130 41,009,338 Expenditure Expenditure - Ex Trans -Out 17,826,104 1,219,941 4,565,146 1,364 ,850 821,600 1,257,343 55,000 3,046,939 1,228,130 31,385,053 Transfer -Out 6,699,824 83,521 • - 123,327 2,717,612 - 1 - 9,624,285 Total Expenditure 24,525,928 1,303,462 4,565,146 1,364,850 944,927 3,974,955 55,000 3,046,940 1,228,130 41,009,338 Amendment #5 Funding Revenue/Loans 3,948 • - - - - - - - 3,948 Use Of / (Add To) Fund Bal - - - - - - - - - To tal Funding Ex Trans -In 3,948 - - - - - - - - 3,948 Transfer -in (2) - - - - - - - - (2) Total Funding 3,946 - - - - - - - 3,946 Expenditure Expenditure - Ex Trans -Out 3,946 - - - - 2 - - - 3,948 Transfer -Out - - - - - (2) - - - (2) Total Expenditure 3,946 - - - - - - - - 3,946 Budget Thru Amend #5 Funding Revenue/Loans 16,641,505 1,303,462 2,956,771 950,000 350,200 3,926,911 45,000 - - 26,173,849 Use Of / (Add To) Fund Bal 4,499,529 - - 414,850 - - 10,000 - - 4,924,379 Total Funding Ex Trans -In 21,141,034 1,303,452 2,956,771 1,364,850 350,200 3,926,911 55,000 - - 31,098,228 Transfer -in 3,388,840 - 1,608,375 - 594,727 48,044 - 3,046,940 1,228,130 9,915,056 Total Funding 24,529,874 1,303,462 4,565,146 1,364,850 944,927 3,974,955 55,000 3,046,940 1,228,130 41,013,284 Expenditure Expenditure - Ex Trans -Out 17,830,050 1,219,941 4,565,146 1,364,850 821,600 1,257,345 55,000 3,046,939 1,228,130 31,389,001 Transfer -Out 6,699,824 83,521 - 123,327 2,717,610 - 1 - 9,624,283 Total Expenditure 24,529,874 1,303,462 4,565,146 1,364,850 944,927 3,974,955 55,000 3,046,940 1,228,130 41,013,284 Exhibit "A" FY 22 Budget Amendment #5 - Second Hearing Enterprise Funds Water -Sewer Operati ng Expense Fund Storm Water Op Water Sewer CIP Storm Water CIP T otal Budget Thru Amend #4 Water -Sewer OperatingDivisions (Expense) Total Storm Water Op Fund T otal Water -Sewer OP Fu nd Storm Water CIP Fund Total Funds Water Division Sewer Division Water -Sewer Finance Division Water Lines Divisi on Water -Sewer CIP Divisi on Total Water -Sewer Op F und 10,025,825 2,205,242 1,900,000 1,467,963 1,531,577 - 893,076 - 14,350,478 3,673,205 Fundin Revenue/Loans Use Of / (Add To) Fund Bal Total Funding Ex Trans -In 12,231,067 3,367,963 1,531,577 893,076 18,023,683 Transfer -in 1,000,000 - 1,048,775 2,064,709 4,113,484 To tal Funding - - - - - 13,231,067 3,367,963 2,580,352 2,957,785 22,137,167 Expenditure 2, 154,670 - 4,417,423 - 4,069,998 2,168,889 280,205 - 139,882 - 11,062,178 2,168,889 1,132,594 2,235,369 2,580,352 - 2,957,785 17,732,909 4,404,258 Expenditure - Ex Trans -Out Transfer -Out Total Expenditure 2,154,670 4,417,423 6,238,887 280,205 139,882 13,231,067 3,367,963 2,580,352 2,957,785 22,137,167 Amendment #5 - - - - - - - - - Funding Revenue/Loans Use Of/ (Add To) Fund Bal Total Funding Ex Trans -In - - - - - Transfer -in -•- - - Total Funding - - - - - - - - - - Expenditure - - - - (2,000) - - - 2,000 - - - - - - -• Total - - Expenditure • Ex Trans -Out Transfer -Out Expenditure - - (2,000) - 2,000 - - - - - Budget Thru Amend #5 10,025,825 2,205,242 1,900,000 1,467,963 1,531,577 • 893,076 - 14,350,478 3,673,205 Funding Revenue/Loans Use Of / (Add To) Fund Sal Total Funding Ex Trans -in 12,231,067 3,367,963 1,531,577 893,076 18,023,683 Transfer -in 1,000,000 - 1,048,775 2,064,709 4,113,484 Total Funding - - - - - 13,231,067 3,367,963 2,580,352 2,957,785 22,137,167 Expenditure 2,154,670 - 4,417,423 - 4,067,998 2,168,889 280,205 - 141,882 - 11,062,178 2,168,889 1,132,594 2,235,369 2,580,352 - 2,957,785 - 17,732,909 4,404,258 Expenditure - Ex Trans -Out Transfer -Out total Expenditure 2,154,670 4,417,423 6,236,887 280,205 141,882 13,231,067 3,367,963 2,580,352 2,957,785 22,137,167 Exhibit " A" FY 22 Budget Amendment #5 -Second Hearing 1 Parks & R ec - Excursi on Fees Gen Fund Rev Gen Fun d Exp Amendment Details 001-369900 Other Miscellaneous Re venue 72-572553 Summer Camp Program 2 Co mpen sation - PW Admin PW Admin PW Admin PW Admin PW Admin Exp Exp Exp Exp 32-541110 32-541120 32-541140 32-541646 Salaries - Executive Salaries - Regular Salaries - Overtime Computers 3 So ftware - City Clerk Clerk Exp 16-512528 Software Licensing Clerk Exp 16-512120 Salaries - Regular 4 Printing & Binding - Building & Licenses Exp 30-524470 Printing & Binding Exp 30-524340 Other Contracted Services Bldg & Lic Bldg & Lic 5 Compensation - Community Development Com Dev Com Dev Com Dev Exp Exp Exp 37-515110 37-515120 37-515312 Salaries - Executive Salaries - Regular Other Pro fessio nal Services 6 Uniforms - Building & Gro unds Maintenance Bid & Grnds Exp 39-541341 Uniform Rental/Laun dry Bld & Grnds Exp 39-541620 Building Improvements 7 Uniforms - Fleet Maintenance Flt Maint Exp 49-541341 Uniform Rental/Laundry Flt Maint Exp 49-541542 Parts & Repairs 8 Overtime - Illegal Dumping Collection Iigl Dmp Exp 50-541140 Ilgl Dmp Exp 50-541120 9 Ov ertime - Service Line Maintenance SI Ln Main t Exp 63-533140 SI Ln Maint Exp 63-533120 Salaries - Overtime Salaries - Regular Salaries - Overtime Salaries - Regular Budget Adj Revised 20,000 3,948 23,948 8,000 3,948 11,948 69,039 60,000 129,039 240,006 (48,100) 191,906 300 100 400 39,100 (12,000) 27,100 5,500 500 6,000 116,870 (500) 116,370 1,500 1,000 2,500 120,000 (1,000) 119,000 59,668 15,000 74,668 131,211 7,000 138,211 111,000 (22,000) 89,000 1,500 1,000 2,500 60,000 (1,000) 59,000 1,986 1,000 2,986 55,000 (1,000) 54,000 2,000 1,000 3,000 70,847 (1,000) 69,847 2,400 4,000 6,400 136,908 (4,000) 132,908 Admissi on fees collected from S ummer Camp participants for admission to end of seas on amuseme nt park excursion Incorrect allocati on of compensatio n Additional s oftware featur e Additional forms requirements Salary not allocat ed as b udgeted. Re organizati on increased headcount B udget error Additi onal efforts to collect illegal dumping Vacant positions created need for additional overtime Exhibit " A" Page - 1 FY 22 Budget Amendment #5 -Second Hearing it Amendment Details 10 Fire Hydrant Maintenance - Water Distribution Wtr Distr Exp 64-5336309 Fire Hydrants Wtr Distr Exp 64-533120 Salaries - Regular 11 Compensation - Parks & Recreation Prks & Rec Exp 72-572110 Prks & Rec Exp 72-572130 Prks & Rec Exp 72-572140 Salaries - Executive Salaries - Part Time Salaries - Overtime 12 Premiums & De dcutibles - Risk Management Risk Risk Risk Risk Risk Risk Risk Risk Exp Exp Exp Exp Exp Exp Exp Exp 84-513392 84-513451 84-513110 84-513210 84-513493 84-513540 84-513541 84-513521 13 Le ave Payo ut - Non -Department No n -De pt Exp 19-581922 Non -Dept Exp No n -Dept Exp Non -Dept Exp Non -Dept Exp 19-581928 19-581929 19-519312 19-519390 Motor Vehicle Claims Insurance Premium Salaries - Executive FICA General Expense Pubs/Subscriptions/Memberships Educational Costs Clothing & Uniforms Employee Leave Payout - Wages Employee Leave Payo ut - FICA/Med Employee Leave Payo ut - Re tire Other Professio nal Services Contingency 14 RFP Advertising - Non -Department Non -Dept Exp 19-515491 Other Advertising Non -Dept Exp 19-519312 Other Professional Services * * Budget has been modified due to prior items 15 Compen sation - CIP Management CIP Mgmt Exp 75-535110 CIP Mgmt Exp 75-535120 WS Finan Exp 61-513992 Salaries - Executive Salaries - Regular Contingency 16 Compensatio n - Police Police Exp 26-521110 Salaries - Executive Police Exp 26-521130 Salaries - Part Time Budget Revised 93,000 2,500 95,500 162,056 (2,500) 159,556 73,863 145,642 9,000 15,000 2,828,854 32,296 2,612 2,000 600 2,000 250 237,000 19,200 29,800 300,500 1,002,041 18,000 (38,000) 20,000 9,150 25,000 (27,600) (2,200) (1,500) (600) (2,000) (250) 170,000 13,000 20,000 91,863 107,642 29,000 24,150 2,853,854 4,696 412 500 407,000 32,200 49,800 (130,000) 170,500 (73,000) 929,041 10,000 15,000 25,000 170,500 (15,000) 155,500 52,759 55,272 142,402 1,500 500 54,259 55,772 (2,000) 140,402 203,673 (8,000) 195,673 101,826 8,000 109,826 Exhibit "A" Page - 2 Minor increase in fire hydrant mai nt enanc e Reallocation of compensati on Additional c overage (pr operty and workers comp) and increased vehicle deductible . Departure of additio nal lo ng-tim e employees with significant accrued leave pay out Additional adv ertising due to an increase in RFP solicitations. Min or compensation adjustment Reallocation of compensati on FY 22 Budget Amendment U5 -Sec ond Hearing U 17 Amendment Details Compensation - Building & Licenses Bldg & Lic Exp 30-524110 Salaries - Executive Bldg & Lic Exp 30-524120 Salaries - Regular 18 Compensation - Building & Grounds Maintenance Bldg & Grnd Exp Bldg & Grnd Exp Bldg & Grnd Exp 39-541120 Salaries - Regular 39-541140 Salaries - Overtime 39-541620 B uilding Improveme nt * * Budget has been modified due to prior items 19 Compensation - Stormwater Sto rm Exp 43-538120 Sto rm Exp Storm Exp Storm Exp 43-538140 43-538210 43-538992 20 Employee Me dical Serv ices - HR HR Exp 13-513311 HR Exp 13-513542 21 Utilities - To wn Center To wn Center Exp Town Cen ter Exp 62-519430 62-519620 22 Office Supplies - Building & Licenses Bldg & Lic Exp 30-524510 Bldg & Lic Exp 30-524400 23 Office Supplies - Co mmission Commission Exp 10-511510 Commission Exp 10-511493 24 Internet Expense - IT IT Exp IT Exp 85-512413 85-512528 Salaries - Regular Salaries - Overtime FICA Co ntingency Second Hearing Additio ns Employee Physicals Employee Training Electric, Gas, Water Building Improvements Office Supplies Travel & Per Diem Office Supplies General Expenses Internet Software Licensing Budget Ad( Re vised 183,366 10,000 193,366 108,911 (10,000) 98,911 172 ,030 3,000 175,030 5,000 200 5,200 59,000 (3,200) 55,800 133,485 5,000 10 ,594 65,854 10,000 3,000 2,000 143,485 8,000 12,594 (15,000) 50,854 9 ,000 5,000 14,000 17,000 (5,000) 12,000 146,600 11,000 157,600 75,000 (11,000) 64,000 2,000 1,200 3,200 5,490 (1,200) 4,290 1,200 100 1,300 2,000 (100) 1,900 29,100 3,000 32,100 506,525 (3,000) 503,525 Reallocation of compensation Min or compensation adjustment Mi nor compensation adjustment Additional employee physicals and other medical ser vices Increased utility expe nse Increased offic e supplies expense Increased office supplies expense Additi onal Internet expense. M ore than believed needed as a contingency Exhibit "A" Page - 3 FY 22 Budget Amendment #5 -Second Hearing Amendment Details 25 Reallocation of Principal & interest - FY 15 B ond Debt Srvc Debt Srvc Debt Srvc Gen Fund Gen Fund Exp 83-513721 Exp 83-513711 Trans -Out 83-513910 Trans -In 001-381230 Exp 19-519390 26 Compensation - Co mmission Comm. Exp 10-511110 Comm. Exp 10-511400 2015 Bond Interest 2015 Bond Principal Transfer Out - To General Fund Transfer In - From Debt Service Fund Contingency Salaries - Executive Travel 27 Co mpensatio n - HR HR Exp 13-513110 Salaries - Executive HR Exp 13-513120 Salaries - Regular 28 Ov ertime - Sewer Division Sewer Exp 35-535140 Sewer Exp 35-535120 Salaries - Overtime Salaries - Regular B udget MI Revised 179,437 4,358 183,795 343,775 (4,356) 339,419 2,717,612 (2) 2,717,610 2,717,612 (2) 2,717,610 929,041 (2) 929,039 33,035 100 33,135 9,000 (100) 8,900 86,927 4,000 90,927 90,867 (4,000) 86,867 7,000 200 7,200 172,690 (200) 172,490 Exhibit " A" Page - 4 Reallocation of principal and interest, including rounding issue Minor compensation adjustment Minor c ompensati on adjustment Min or comp ensati on adjustment