HomeMy Public PortalAbout09122022 CC Regular Meeting MinutesCity Council Regular Meeting Minutes
September 12, 2022
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro Tem Andrew Rencich, Council
members: Shannon Hayes, Doug Capps, Cynthia Brown, and Joe Blocker. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan
Holloway, and various staff members.
2. Invocation, Pledge of Allegiance,
2.1. Pastor Sherrell Compton of New Life International Worship Center
Pastor Sherrell Compton of New Life International Worship Center led the Council
in the Invocation and the Pledge of Allegiance to the flag of the United States of
America.
3. Open Policy Making and Legislative Session
Mayor JB Whitten stated there was a quorum and went over the rules and procedures.
4. Approve Agenda
Mayor JB Whitten called for action.
Motion by Council member Andrew Rencich and seconded by Shannon Hayes to approve
the agenda, as presented.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
All ayes. Motion carried.
5. Presentations and Reports
5.1. Proclamation - Air Force Birthday
Mayor JB Whitten mentioned the remembrance of 9/11 was done yesterday.
Mayor JB Whitten read a proclamation declaring September 18, 2022 as Air Force
Day in commemoration of the 75th birthday.
5.2. Proclamation - POW/MIA Day
Mayor JB Whitten read a proclamation declaring September 16, 2022 as POW/MIA
Day to recognize the men and women who were held as Prisoners of War — POWs or
have been deemed as missing in Action - MIA.
5.3. Proclamation - Constitution Day
Mayor JB Whitten read a proclamation declaring September 17 - 23, 2022 as
Constitution Week.
6. Consent Agenda
Mayor JB Whitten called for action.
11 Page
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe Blocker
to approve the Consent Agenda, as presented.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich,
Douglas Capps. All ayes. Motion carried.
6.1. RIB #6 Planning and Design Task Orders
6.2. Annual WWTP O&M Contract Renewal
6.3. Intent To Award Water Tank Maintenance Contract
6.4. Approval of the 8/22/2022 City Council Budget Workshop Minutes
6.5. Approval of the 8/22/2022 Joint CRA and City Council Special Meeting Minutes
6.6. Approval of the 8/22/2022 City Council Regular Meeting Minutes
6.7. Acceptance of the proposal from Emerald Coast Striping, LLC for restriping Wilson
Street
6.8. Task Order 2022-07, Foxwood Estates Low -Pressure Sewer System Design
6.9. Approval of Florida Power & Light Agreement
6.10. Florida Opioid Litigation Settlement Participation
7. Public Hearings / Ordinances on Second Reading — None scheduled.
8. Ordinances on First Reading
8.1. Ordinance 1894 - Richburg Lane Comprehensive Plan Amendment
Interim Planning Administrator N. Schwendt presented the first reading of
Ordinance 1894 - Richburg Lane Comprehensive Plan Amendment. He went over the
details of the currently vacant property.
Interim Planning Administrator N. Schwendt asked the City Clerk to read the
ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of
the City of Crestview, Florida, Amending Its Adopted Comprehensive Plan;
Providing for Authority; Providing for Findings of Fact; Providing For
Purpose; Providing For Changing the Future Land Use Designation From
Commercial (C) to Mixed Use (Mu) on Approximately 26.86 Acres, More
or Less, In Section 4, Township 3 North, Range 23 West, and In Section 9,
Township 3 North, Range 23 West; Providing for Future Land Use Map
Amendment; Providing For Severability; Providing For Scrivener's Errors;
Providing For Liberal Interpretation; Providing for Repeal of Conflicting
Codes and Ordinances; and Providing For An Effective Date.
Mayor JB Whitten called for comment from the Council and the public. Hearing
none, he called for action.
Motion by Councilmember Shannon Hayes and seconded by Councilmember
Joe Blocker to approve Ordinance 1894 on first reading and move to second reading
for adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich,
Douglas Capps. All ayes. Motion carried.
8.2. Ordinance 1895 - Richburg Lane Rezoning
Interim Planning Administrator N. Schwendt presented the first reading
of Ordinance 1895 - Richburg Lane Rezoning.
Interim Planning Administrator N. Schwendt asked the City Clerk to read the
ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of
the City of Crestview, Florida, Providing for the Rezoning of 26.86 Acres,
More or Less, of Real Property, Located In Section 4, Township 3 North,
Range 23 West, and In Section 9, Township 3 North, Range 23 West, from the
Commercial High -Intensity District (C-2) Zoning District to the Mixed Use (MU)
Zoning District; Providing for Authority; Providing for the Updating of the
Crestview Zoning Map; Providing For Severability; Providing For Scrivener's
Errors; Providing for Liberal Interpretation; Providing for Repeal of
Conflicting Codes and Ordinances; and Providing for an Effective Date.
Mayor JB Whitten called for comment from the Council and the public. Hearing
none, he called for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember
Cynthia Brown to approve Ordinance 1895 on first reading and move to second
reading for adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas
Capps. All ayes. Motion carried.
8.3. Ordinance 1896 - Taylor Farms Partial Plat Vacation
Interim Planning Administrator N. Schwendt presented the first reading of Ordinance
1896 - Taylor Farms Partial Plat Vacation.
Interim Planning Administrator N. Schwendt asked the City Clerk to read the
ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of
the City of Crestview, Florida, Vacating and Abandoning a Portion of Taylor
Farms Subdivision as Recorded in Plat Book 26, Page 94 of the Public Records
of Okaloosa County, Florida; Providing for Update of the Crestview Base,
Zoning and Land Use Maps; Providing for Repeal of Conflicting Ordinances;
Providing For Filing of This Ordinance With the Clerk of Circuit Court of
Okaloosa County; Providing For Severability; and Providing for an Effective Date.
Mayor JB Whitten called for action from the Council and public. Hearing none,
he called for action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Shannon
Hayes to approve Ordinance 1896 on first reading and move to second reading for
adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas
Capps. All ayes. Motion carried.
9. Resolutions
9.1. Resolution 2022 - 24 - Utility Work by Highway Contractor Agreement with DOT
for Highway 85 Improvements.
Public Services Director Michael Criddle presented Resolution 2022-24
explaining that approval will provide funding for thirteen manholes on Highway 85.
He also explained to the Council that the manholes cannot be moved to the side.
City Clerk Maryanne Schrader read the Resolution by title: Resolution of the
City of Crestview for the State Of Florida Department of Transportation
Utility Work by Highway Contractor (Lump Sum) Agreement.
Mayor JB Whitten called for comment from the Council and the public. Hearing
none, he called for action.
Motion by Councilmember Andrew Rencich and seconded by Councilmember Joe
Blocker to approve Resolution 2022-24.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas
Capps. All ayes. Motion carried.
10. Action Items
10.1
Declaration of Surplus Property and Approval to Donate Property to Habitat for
Humanity.
City Manager T. Bolduc requested permission to donate the property and
displayed the property to Habitat for Humanity displaying the property on an
overhead map. He added this is a mechanism to address affordable housing.
Mayor JB Whitten asked for comment from the Council.
Council member J. Blocker asked about the lot size, and City Manager T. Bolduc
replied the combined property is less than a half of an acre.
Mayor JB Whitten asked for comment from the public.
Mayor JB Whitten added we have to be aggressive to locate property for affordable
housing. He provided several examples of people who are assisted by this
program.
Council member S. Hayes said we have to look out for our citizens in Crestview
and approved of the process.
Mayor JB Whitten called for action.
Motion by Council member Cynthia Brown and seconded by Council member
Andrew Rencich to approve the designation of Lots 18 and 19 at the intersection of
South Rayburn and East Walnut Avenue as surplus and authorize staff to execute the
required documentation to donate the property to Habitat for Humanity in Okaloosa
County, Inc.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas
Capps. All ayes. Motion carried.
10.2. Purchase of property from Crestview Investment Co. located at 114 Main Street and
148 Main Street.
City Manager T. Bolduc said the two pieces of property are on Main Street and
displayed the properties on the overhead. He stated the comparables show it is a good
deal.
He mentioned Triple R Construction Inc. specializes in restoring old buildings and is
the contractor that recently restored the Historic Bush House at 198 S. Wilson Street.
He would like someone we already have a relationship with. He also asked for
permission to move forward with the construction.
Mayor JB asked for comment from the Council.
Councilmember J. Blocker asked about the condition of the property, and City
Manager T. Bolduc said some items are salvageable. The roof is in better shape than
they originally thought. He hopes to have it turned back into the original appearance.
He added our vision statement is a desire to retain our historic culture. He added the
building will contain two offices.
In response to Council member S. Hayes, City Manager T. Bolduc said we will have
some memorabilia. He said we have the funding in the undesignated fund balance.
We will save the tree on the corner. We have tried to protect the CRA dollars for
business owners.
In response to Council member C. Brown about pursuing grants, City Manager
T. Bolduc replied we will pursue various grant programs. He added the projected
construction cost is $134,000.
Mayor JB Whitten asked for comment from the public.
Mayor JB Whitten called for action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Shannon
Hayes to approve the purchase of 114 Main Street and 148 Main Street from
Crestview Investment in the amount of $135,000 and waive the general purchasing
policy to proceed with Triple R Construction Inc. as the contractor to restore the
historic building at 114 N Main Street.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas
Capps. All ayes. Motion carried.
City Manager T. Bolduc asked if he could get approval not to exceed $150,000 on the
contract negotiations to move forward on renovations.
Motion by Council member Shannon Hayes and seconded by Council member Joe
Blocker to approve the city manager to move forward 011 the contract renovations not
to exceed $150,000.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas
Capps. All ayes. Motion carried.
10.3. Discussion to sell city -owned property located at 1445 Commerce Drive to Okaloosa
County Tax Collector.
City Manager T. Bolduc updated Council on the property that we wish to sell to the
north of the library. He mentioned he was apprehensive of adding the police
department to the same building. Both parties are agreeable to sell the property
adding he would like to designate the funding received for the purpose of building
a police department. The county move will bring over 20,000 trips to the north end
of town. The tax collector will give us a deposit and pay us over a two-year
timeframe.
Mayor JB Whitten called for comment from the Council.
Discussion ensued and City Manager T. Bolduc explained we will have first right on
the space on the second floor for municipal services. He said this will provide about
50,000 square feet of buildable space. This provides a funding source to start a police
department adding the main point is to bring traffic up to the north. We are meeting
with national tenants for property in the north.
Council member S. Hayes mentioned we do not have plans to move City Hall. We
are a progressive -thinking city. The county has been working with us, so this is an
opportunity to work with the county. He agreed that the traffic count will aid in the
development.
Council member D. Capps agreed we are trying to stimulate the development on the
north end. As long as we have first rights, this will help.
Council member A. Rencich said the investment for a two to three-story building will
aid in development.
Council member J. Blocker said the citizens are opposed to releasing the property to
the county. He voiced concern that the county will have control of the building.
Mayor JB Whitten called for comment from the public.
Mayor JB Whitten called for action.
Motion by Councilmember Shannon Hayes and seconded by Councilmember
Douglas Capps to approve the proposed contract to sell property to the Okaloosa
County Tax Collector in the amount of $800,000.
Roll Call: Ayes: Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Nays: Joe Blocker. Ayes: 4; Nays: 1. Motion carried.
10.4. Discussion to sell three acres of City -owned property located on Old Bethel Road to
Harrisburg LLC.
City Manager T. Bolduc mentioned this location is not appropriate for a fire station.
The developer has agreed to purchase the property back and set aside the funds for
the building of a fire station.
Mayor JB Whitten called for comment from the Council.
Council member C. Brown voiced concern about the developer paying the same price
as the original purchase, and City Attorney J. Holloway mentioned the property is on
a slope with erosion.
Mayor JB Whitten called for comment from the public.
Mayor JB Whitten called for action.
Motion by Council member Joe Blocker and seconded by Council member Cynthia
Brown to deem the three acres located on Old Bethel Road as surplus and approve
the sales contract with Harrisburg, LLC for $75,000, and authorize the City Manager
to sign all documents necessary to effectuate the terms of the contract for sale,
including affidavits, closing statements and a deed.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas
Capps. All ayes. Motion carried.
10.5. Mae Reatha Coleman Crestview Citizen of the Year Committee.
Mayor JB Whitten explained the details of the program. He would like to know if the
Council wishes to renew or appoint new members for the selection committee. He
asked that the selectee be actively participating.
Council member J. Blocker was in favor of keeping the same people. He reappointed
Dr. Naomi Barnes.
Council member A. Rencich appoint a new member, Jarrod Stewart.
Council member C. Brown reappointed Mr. O'Malley, and
Council member S. Hayes reappointed Pearl McKay. Council member D. Capps
wishes to appoint Ms. Hannah Wilburn, but he will double-check with her, as
he did not make the original appointment.
Councilmember S. Hayes recommended that the Council review the selection every
year.
11. City Clerk Report
City Clerk M. Schrader went over the new Next Request portal, announcing that during the
month of August, we had 30 requests, 22 were closed, and the average was four days to
respond for that period.
12. City Manager Report
City Manager T. Bolduc said ClearGov software deals with an interactive access to the
budget on the website which will ease staff time of developing the budget, as it is
performed manually now. The software will provide a single source location uniformly,
which will help with transparency. He added it conforms to the Government Finance
Officers' Association (GFOA) standard and also does project management. He asked
whether the Council was interested in the solution at an initial cost of $30,000 for a three-
year contract and an annual fee of $26,400.
After discussion, Council concurred because of the efficiency and savings of staff time.
City Manager T. Bolduc said he has residual money out of the current years' budget, so he
will bring the contract back at the next meeting. He added we have 60 days to cancel, if we
do not like it.
City Manager T. Bolduc mentioned the Golf course netting is going up. The Great Life
Golf has merged with Brown Golf, so he will be meeting with the new CEO on
Wednesday.
We are continuing to work with Reverend Williams on the site plan, adding he is hopeful
we will get funding from the State.
12.1. Financial Update - Finance Director
Finance Director Gina Toussaint said items were detailed in the staff report adding
the budget meeting will be tomorrow night at 5:15.
13. Comments from the Mayor and Council
Council member S. Hayes stated several citizens are happy with the Pickle Ball and tennis
courts being free. He asked about the Spring Hill Cemetery on Blakely Street and the city
taking over the upkeep. City Manager T. Bolduc replied there are significant issues on
upkeep and ownership at the cemetery. He spoke to a property owner about encroachment
on his property. We will need to survey the cemetery and perform a title search.
Discussion ensued on a plan, liability, and options. Council concurred the city should
research whether to take it over and maintain it.
Discussion ensued on the opioid settlement. City Attorney J. Holloway said there are
several settlements nationwide regarding opioid addictions mentioning the city had an
option to join the state or proceed on their own for settlement funds. This agreement is just
to participate in the statewide settlements.
Mayor JB Whitten mentioned the city is hosting a summit on opioid overdoses. He invited
an individual to speak on the issue to help us educate, develop plans, and save our people.
The event is on September 30th from 9 to 3 p.m. The NWFLC is helping register for us,
and we have over 100 people registered so far. This is a crisis in the state and Crestview is
having a problem, as well. The media blast starts tomorrow. The summit is free, but you
have to register, adding registration is offered on our website.
City Manager T. Bolduc added today is National Policewoman Day.
14. Comments from the Audience
No one came forward.
15. Adjournment
Mayor JB Whitten adjourned the meeting at 7:28 p.m.
Minutes approved this 26th day of September 2022.
Mai'yann rader
City Cler
Proper Notice having been duly given