The URL can be used to link to this page

Home My Public Portal AboutTask Order 2022-07 Foxwood Estates Low Pressure Sewer System DesignTASK ORDER 2022 - 07 THIS TASK ORDER IS ISSUED PURSUANT TO THE PROFESSIONAL ENGINEERING CONTINUING SERVICES CONTRACT DATED MAY 3, 2021 (AGREEMENT), FOR THE CITY OF CRESTVIEW, FLORIDA, WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO Professional Engineering and Consulting Services for the Foxwood Estates Low - Pressure Sewer System Design Article A. Purpose The City of Crestview (City) annexed the Foxwood Estates Subdivision and golf course into the city limits in recent years. This subdivision community is currently serviced with septic tanks for sewer treatment and field line disposal. The City plans to convert the subdivision from septic tanks to public sewer with the installation of a low-pressure sewer system in the Foxwood Subdivision. The City has requested Jacobs Engineering Group Inc. (Jacobs) provide professional engineering services to design the low-pressure sewer system mains and force main to connect to the 4 -inch low- pressure main currently in construction on Antioch Road. The following sections outline the tasks for this project. Article B. Scope of Services: The scope of services provided with this task order is detailed below. Task 1— Design and Permitting 1.1 Site Survey - ROW Jacobs will subcontract with a professional surveyor to conduct a topographic and utility survey of the subdivision. The survey will be limited to the streets and areas within the right-of-way. The survey file will be used as the basis for preparing the design documents. 1.2 Site Survey — Septic Tanks The professional surveyor will field locate the existing septic tanks at each residence. The tank locations will be documented in the complete site survey and will be available for utilization in the future for completing the low-pressure infrastructure at each residence beyond the right-of-way. 1.3 Final Design Drawings (90% Design) Jacobs will prepare 90% Design Drawings for the low-pressure sewer system for submission to the City for review. The drawings will detail the locations for low-pressure mains installed on both sides of the subdivision streets and 4 -inch force main along Antioch Road. The scope of work for this task order is limited to work within the right-of-way. The design will include lateral service connections to each property parcel capped at the right-of-way line. It is assumed the low-pressure sewer system will be incorporated into the Blackwater Lift Station and Force Main construction contract. Therefore, Jacobs will not be responsible for preparing front- end or technical specifications nor preparing a bid package. Jacobs will coordinate with the construction Contractor to discuss construction methods that may be beneficial in preparing the design documents. A review meeting will be conducted to review the final design drawings and solicit/receive comments. Jacobs project manager and project engineer will attend the meeting. Agreed upon comments will be incorporated into the 100% design drawings. 1.4 Permitting Jacobs will prepare the application for wastewater permits to authorize the construction and operation of the new low-pressure sewer force mains. Jacobs submit FDEP form 62-604.300(3)(a), Notification/Application for Constructing a Domestic Wastewater Collection/Transmissions System application. Jacobs will provide written responses for one (1) request for additional information submitted by FDEP to the City. Jacobs will prepare and submit up to two (2) Notification of Completion of Construction for a Domestic Wastewater Collection/Transmission System applications to FDEP. 1.5 Construction Drawings (100% Design) The purpose of this task is to finalize the contract drawings. Jacobs will incorporate the agreed upon comments into the 100% design drawings and will prepare a change order form to incorporate the documents into the Blackwater contract. Deliverables Under this subtask, Jacobs will deliver to City the following items: • 90% Design Drawings • FDEP 62-604.300(3)(a) Permit Application • Notification of Completion of Construction for a Domestic Wastewater System • 100% Design Drawings • Change Order Documents Meetings • 90% Design Review Meeting Task 1 Assumptions • The design documents will only include the low-pressure mains within the right-of-way. Work associated with septic tank abandonment, grinder pump stations, and service laterals outside the right-of-way are outside this scope of work. • Design of the low-pressure sewer will be based on the attached schematic provided by the City. • Jacobs will identify the location for placement of lateral service connections but cannot guarantee their alignment with the grinder pump stations since the work outside the right-of- way is outside this scope of work. 2 • The design drawings will include plan view drawings for the sewer mains. No profile view drawings of the sewer mains will be prepared. • Front-end documents and general project related Division 01 specifications will not be included within this Task Order. It is assumed this work will be added to the Blackwater Lift Station and Force Main contract documents. • Technical specifications will also not be prepared as they are generally included with the Blackwater Lift Station and Force Main contract documents. Product specific data not previously included in the Blackwater contract documents will be added to the design drawings with notes and or written in the change order documents. • The City will pay FDEP permit application fees. • It is anticipated to take approximately 4 weeks for FDEP permit review and execution. • No additional permit applications are assumed to be required nor are assumed to be within Jacobs current scope. • Task 1.2 assumes up to 150 septic tank locations will be surveyed within the subdivision. • It is assumed the City will coordinate with Florida Power and Light and pay for a new power pole, meter, and service installation. • It is assumed that only one combined set of design drawings will be prepared and a separate equipment procurement package will not be prepared in this scope. • Geotechnical testing is not included in this task order. Task 2 — Services During Construction Jacobs will provide limited engineering services during construction for the construction of the Blackwater Lift Station and Force Main project and this addition of the low-pressure sewer system in the Foxwood Estates Subdivision. Items under this task generally include: • Submittal Review • Response to requests for information • Preparation of change orders • Contract closeout documentation • (8) "As -needed" site visits • (8) Monthly site visits Final Inspection Jacobs will review the work at the substantial completion and final stages. Jacobs will prepare one (1) punch list of items requiring completion or correction. Jacobs will make recommendations to City regarding acceptance of the work based on the results of the final inspection. Task 2 Assumptions 3 • Site visits are anticipated to be such that it can maximize the purpose of the visit at key milestones during construction on an "as -needed" basis. Each site visit will require approximately 4 hours, including travel, field observation and report development. • It is assumed that monthly progress meetings will not be conducted and are not included in this task order. Article C. Project Schedule Work will begin upon execution of this task order. A preliminary milestone schedule is shown below. TABLE 1- PRELIMINARY SCHEDULE Foxwood Estates Low -Pressure Sewer System Design Task Projected Completion Date Task 1 - Design and Permitting 1.1 - Survey 1.2 - Survey (Septic Tanks) 1.3 - 90% Documents 1.4 - Permitting 1.5 - 100% Documents Task 2 - Services During Construction Within 8 weeks of NTP Within 8 weeks of NTP Within 8 weeks of completion of Task 1.1 Within 2 weeks of completion of Task 1.3 Within 3 weeks of receiving the approved FDEP Permit Within 8 months of completion of Task 1 4 Article D. Compensation As compensation for providing the services described in Article B. Scope of Services of this task order, the City shall pay Jacobs in accordance with Section 5 of the Agreement, on a time and material basis with a not -to -exceed amount of $124,100. This amount includes work performed by drilling and surveying subcontractors. The estimated breakdown of fees is shown in Table 2 below. TABLE 2 - ESTIMATED FEE SUMMARY Foxwood Estates Low -Pressure Sewer System Design Task Estimated Fee Amount Task 1 - Design and Permitting 1.1 - Survey $30,000 1.2 - Survey (Septic Tanks) $23,000 1.3 - 90% Documents $36,200 1.4 - Permitting $3,500 1.5 - 100% Documents $11,400 Task 2 - Services During Construction $20,000 Total $124,100 5 Article E. Authorized Representatives The Authorized Representatives designated below are authorized to act with respect to Task Order 2022-07. Communications between the parties and between Jacobs's subcontractors shall be through the Authorized Representatives: For the City of Crestview, Florida For Jacobs Engineering Group Inc. Name: Mike Criddle Name Scott Jernigan Address: 198 North Wilson Street Crestview, Florida 32536 Address: 25 W. Cedar Street, Suite 350 Pensacola, Florida 32502 Telephone: (850) 682-6134 Telephone: (850) 941-7282 Article F. Authorization: Task Order 2022-07 is effective as of 9 —1Z-- , 2022 Accepted for CITY by: Accepted for Jacobs Engineering Group Inc. by: 2J-1q•e'ed N .B. Whitten Name: Nick Freeman, PE. Title: Mayor Title: Manager of Projects 6