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CITY OF CRESTVIEW, FLORIDA
INVITATION TO BID ISSUE DATE: 7/15/2022
City of Crestview, Florida 22-08-09 - PS
City Clerk’s Office
198 N Wilson St. OPENING DATE: August 09, 2022
Crestview, Florida 32548
Telephone: (850) 682-1560 OPENING TIME: 2:00 p.m.
Fax: (850) 682-8077
Website: http://www.cityofcrestview.org
INVITATION TO BID
The City of Crestview is releasing an Invitation to Bid for No. 22-08-09-PS: SITEWORK FOR
FIRE TRAINING TOWER.
Sealed bids will be opened and publicly read aloud at the City of Crestview City Hall, 198 N
Wilson St, Crestview, Florida at 2:00 PM CST on August 09, 2022. Bids must be SUBMITTED ON
THE FORMS FURNISHED BY THE CITY and in accordance with specifications and the list of
quantities desired.
Respondents are advised that from the date of release of this solicitation until award of the contract, no
contact with City personnel related to this solicitation is permitted. All communications are to be
directed to the City Clerk and sole contact listed below. Selected firms will be required to supply the
City with copies of a current City of Crestview Business Tax Receipt, Liability Insurance and
Workmen's Compensation coverage. It is the intent and purpose of the City of Crestview that this
Invitation to Bid promotes competitive bidding. It shall be the bidder's responsibility to advise the City
Clerk at the address noted in the Special Conditions, if any language, requirements, etc. or any
combination thereof, inadvertently restricts or limits the requirements stated in this Invitation to Bid to
a single source. Such notification must be submitted in writing and must be received by the City Clerk
no later than ten (10) days prior to the Bid opening date.
City of Crestview, Florida
July 11, 2022
_____________________________
Maryanne Schrader, City Clerk
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TABLE OF CONTENTS
BID REQUESTED ............................................................................................................................. 1
TABLE OF CONTENTS .................................................................................................................. 2
SECTION 1 - FORMS ............................................................................................................... 3 - 10
COVER SHEET ..................................................................................................................... 3
INSTRUCTIONS FOR SUBMITTING BID .......................................................................... 4
BIDDER'S CERTIFICATION .............................................................................................. 5
ADDENDUM PAGE ............................................................................................................. 6
REFERENCES ....................................................................................................................... 7
DRUG-FREE WORKPLACE FORM ................................................................................... 8
PUBLIC ENTITIES CRIME FORM .............................................................................. 9 - 10
SECTION 2 - GENERAL CONDITIONS… ............................................................................ 11 - 16
SECTION 3 - SPECIAL CONDITIONS… .............................................................................. 17 - 20
INSURANCE REQUIREMENTS… ............................................................................ 19 - 20
SECTION 4 - TECHNICAL SPECS; SCOPE OF WORK ....................................................... 20 - 21
SECTION 5 - PRICING SHEET - 1PG ............................................................................................22
EXHIBIT A (Construction drawings) ............................................................................................. 23
NOTICE TO BIDDERS ................................................................................................................. 24
ACKNOWLEDGEMENT PAGE………………………………………………………………………....25
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SECTION 1.0
COVER SHEET
(This completed form must appear as the top sheet for all bids submitted.)
TITLE: 22-08-09-PS: SITEWORK FOR FIRE TRAINING TOWER
ISSUE DATE: 7/15/2022_________ BID NO: ___22-08-09-PS__
Total Amount of bid or Base bid $
BID BOND – N/A
Please specify -- All Items bid? Yes No
Submitted by:
BY:
NAME OF BUSINESS SIGNATURE
MAILING ADDRESS NAME & TITLE (type or print)
CITY, STATE, ZIP CODE EMAIL ADDRESS
( ) ( )
TELEPHONE NUMBER FAX NUMBER
Amount of Bid Bond (5% of base bid) $
Amount of Cashier's Check (5% of base bid) $
Amount of Certified Check (5% of base bid) $
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1.2 INSTRUCTIONS FOR SUBMITTING BID RESPONSE FOR 22-08-09-PS:
1.2.1 Bidders are expected to examine this bid form and all instructions. Failure to do so will
be at the bidder's risk.
1.2.2 All prices and notations must be in ink or typewritten. No erasures are permitted.
Mistakes may be crossed out and corrections typed adjacent and must be initialed and
dated in ink by person signing bid. All bids must be signed with the firm name and by
a responsible officer or employee.
1.2.3 Each bidder shall furnish all the information required on the bid form and each
accompanying sheet on which he/she makes an entry.
1.2.4 Unit price for each unit bid shall be shown. A total shall be entered in the amount
column for each item bid. In case of discrepancy between a unit price and extended
price, the unit prices will be presumed to be correct.
1.2.5 Although the City generally awards bids based on a "lump sum" basis to the bidder
submitting the lowest responsive and responsible total bid as shown on the Invitation
to bid cover sheet, the City may choose to award on a "per group" or "per item" basis.
Therefore, bidders must submit with their bids, all pricing pages on the forms provided,
clearly indicating which items are bid and which are not. Failure to submit these pages
will render such bid non-responsive.
1.2.6 Persons with disabilities needing a special accommodation to participate in this
Invitation to Bid should contact the City Clerk, 198 N Wilson St, Crestview, Florida
32536, (850) 682-1560, at least seven days before the date the accommodation is
necessary.
BID CHECKLIST: Bidders are cautioned to assemble the bid packet using this check list:
______ Searchable .pdf (include a thumb drive) and one hard copy
______ Invitation to Bid Cover Sheet with Total Amount Bid Stated
Signed Bidder's Certification Page
Addendum Page References
Completed Drug Free Workplace Form
Invitation to Bid Price Schedule, Unit Price and Total Price Columns Completed Bid
Envelope Prepared as Specified – (See Sec 2.11)
SPECIAL ITEMS (APPLICABLE TO THIS BID ONLY):
XX Insurance (See Special Conditions-Section 3.15)
XX Exceptions to Specifications on company letterhead (See General Conditions
Section 2.5)
NOTE: PLEASE ENSURE THAT ALL DOCUMENTS ARE COMPLETED & SUBMITTED
WITH YOUR BID IN ACCORDANCE WITH THIS INSTRUCTION SHEET. FAILURE TO
DO SO MAY RESULT IN YOUR BID NOT BEING CONSIDERED FOR AWARD.
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BIDDER’S CERTIFICATION – 22-08-09-PS
I have carefully examined the Invitation to Bid, Instructions to bidders, General and Special
Conditions, Vendor's Notes, Specifications, proposed agreement, and any other documents
accompanying or made a part of this Invitation.
I hereby propose to furnish the goods or services specified in the Invitation at the prices or rates quoted
in my bid. I agree that my bid will remain firm for a period of up to ninety (90) days in order to allow
the City adequate time to evaluate the bids.
I certify that all information contained in this bid is truthful to the best of my knowledge and belief. I
further certify that I am duly authorized to submit this bid on behalf of the vendor/contractor as its act
and deed and that the vendor/contractor is ready, willing, and able to perform if awarded the bid.
I further certify that this bid is made without prior understanding, agreement, connection, discussion,
or collusion with any other person, firm or corporation submitting a bid for the same product or service;
no officer, employee or agent of the City of Crestview or of any other bidder interested in said bid;
and that the undersigned executed this bidder's Certification with full knowledge and understanding
of the matters therein contained and was duly authorized to do so.
NAME OF BUSINESS
BY:
Signature
NAME & TITLE (type or print)
MAILING ADDRESS
CITY, STATE, ZIP CODE
( )
TELEPHONE NUMBER
( )
FAX NUMBER
EMAIL ADDRESS
DATE
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ADDENDUM PAGE 22-08-09-PS
The undersigned acknowledges receipt of the following addenda to the Documents (Give number and
date of each):
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
FAILURE TO SUBMIT ACKNOWLEDGMENT OF ANY ADDENDUM THAT AFFECTS THE
BID PRICES IS CONSIDERED A MAJOR IRREGULARITY AND WILL BE CAUSE FOR
REJECTION OF THE BID.
NAME OF BUSINESS
BY:
Signature
NAME & TITLE (type or print)
MAILING ADDRESS
CITY, STATE, ZIP CODE
( )
TELEPHONE NUMBER
( )
FAX NUMBER
DATE
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REFERENCES – 22-08-09-PS
Bidder shall submit as a part of the bid package, four (4) business references with name of the business,
address, contact person, and telephone number. All references shall be for similar services that have
been delivered within the last five (5) years.
REGARDING PROPOSER / BIDDER:
Name: Name:
Contact: Contact:
Address: Address:
Telephone: Telephone:
Email: Email:
Name: Name:
Contact: Contact:
Address: Address:
Telephone: Telephone:
Email: Email:
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DRUG-FREE WORKPLACE FORM 22-08-09-PS
The undersigned vendor, on , 2022, in accordance with Section 287.087,
Florida Statutes, certifies that [company] does:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, employee
assistance programs and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in Paragraph 1.
4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee will abide by the
terms of the statement and will notify the employer of any conviction of, or plea of guilty or
nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the
United States or any state, for a violation occurring in the workplace no later than five (5) days
after such conviction.
5. Impose a sanction on or require the satisfactory participation in a drug assistance or
rehabilitation program if such is available in the employee's community, by any employee who
is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation
of Paragraphs 1 through 5.
Check one:
As the person authorized to sign this statement, I certify that this
firm complies fully with above requirements.
As the person authorized to sign this statement, this firm does not
comply fully with the above requirements.
NAME OF BUSINESS:
BY:
SIGNATURE
NAME & TITLE, TYPED OR PRINTED
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PUBLIC ENTITY CRIME FORM – 22-08-09-PS (2 PAGES)
SWORN STATEMENT UNDER SECTION 287.133 (3) (A) FLORIDA STATUTES, ON
PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICER AUTHORIZED TO ADMINISTER OATHS.
This sworn statement is submitted with Proposal, Proposal or Contract #
This sworn statement is submitted by whose business address
is and (if applicable) Federal Employer
Identification Number (FEIN) is (If the entity has no FEIN, include the Social
Security Number of the individual signing this sworn statement).
My name is and my relationship to the entity named above
is .
I understand that a "public entity crime" as defined in Paragraph 287.133(a)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entity or with an agency or political subdivision of any other
state or with the United States, including, but not limited to, any proposal or contract for goods or
services to be provided to any public entity or any agency or political subdivision of any other state
or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
I understand that "convicted" or "conviction" as defined in paragraph 287.133(a)(b), Florida Statutes,
means finding of guilt or a conviction of a public entity crime with or without an adjudication of guilt,
in any federal or state trial court of records relating to charges brought by indictment or information
after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo
contendere.
I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
• A predecessor or successor of a person convicted of a public entity crime (or)
• An entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those
officers, directors, executives, partners, shareholders, employees, members, and agents who
are active in the management of an affiliate. The ownership by one of shares constituting a
controlling income among persons when not for fair interest in another person, or a pooling of
equipment or income among persons when not for fair market value under a length agreement,
shall be a prima facie case that one person controls another person. A person who was
knowingly convicted of a public entity crime, in Florida during the preceding 36 months shall
be considered an affiliate.
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I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of the state or of the United States with the legal power to
enter into a binding contract for provision of goods or services let by a public entity, or which
otherwise transacts or applies to transact business with a public entity. The term "person" includes
those officers, directors, executives, partners, shareholders, employees, members, and agents who are
active management of an entity.
Based on information and belief, the statement which I have marked below is true in relation to the
entity submitting this sworn statement. (Please indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in management of the entity,
nor affiliate of the entity have been charged with and convicted of a public entity crime subsequent to
July 1, 1989.
The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July 1, 1989. (Please attach a copy of the final order.)
The person or affiliate was placed on the convicted vendor list. There has been a subsequent
proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The
final order entered by the hearing officer determined that it was in public interest to remove the person
or affiliate from the convicted vendor list. (Please attach a copy of the final order)
The person or affiliate has not been placed on the convicted vendor list. (Please describe any
action taken by, or pending with, the Department of General Services.)
(Signature)
(Date)
STATE OF: COUNTY OF:
The foregoing instrument was sworn to (or affirmed), subscribed, and acknowledged before me by
means of physical appearance or online notarization, this ___________ day of ___ 20_, by
____________who is personally known to me or has produced ____________ as identification.
Notary Public
My Commission expires
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2.1 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative
in the space provided. Florida law requires that when a municipality enters into a contractual
agreement with a corporation licensed to do business in the State of Florida, such agreement shall be
signed by two (2) Corporate Officials (i.e., President, Vice President, Secretary, Treasurer) with the
corporate seal affixed. It is also required that such execution be acknowledged before a Notary Public
with Notary Seal affixed. If neither the aforementioned corporate officers nor the corporate seal is
readily available, a letter of authorization can be submitted in lieu of these requirements. Such letter
of authorization must be on the corporate stationery, must clearly state that the person who signed the
referenced agreement is duly authorized to enter into such agreement on behalf of the corporation and
must be signed by the corporate officials designated above. Failure to submit letter of authorization
within two (2) weeks after notification of award may result in award to the next apparent low bidder.
2.1.1 In the case of a partnership, the agreement must be signed by a general or managing
partner and notarized as outlined above.
2.1.2 In the case of a sole proprietorship, the owner must sign the agreement and have such
execution notarized.
2.1.3 If you have any questions regarding the execution of the signature page, please feel free
to contact the City Clerk at (850) 682-1560 for further clarification.
2.2 SUBMITTAL OF BIDS: Bids shall be submitted utilizing the bid form(s) provided by the
City. All bids shall be properly executed with all blank spaces filled in. The signatures of all persons
signing shall be in longhand. Erasures, interlineations, or other corrections shall be authenticated by
affixing in the margin immediately opposite the correction the initials of a person signing the bid. If
the unit price and the total amount named by a bidder for any item are not in agreement the unit price
alone shall be considered as representing the bidder's intention, and the totals shall be corrected.
2.3. AMENDMENT OF THE INVITATION TO BID: It is the bidder’s responsibility to contact
the City Clerk prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such
addenda, and return executed addenda with the bid (or complete and sign addenda acknowledgement
form.) The failure of a bidder to submit acknowledgment of any addenda that affects the bid price(s),
is considered a major irregularity and will be cause for rejection of the bid.
2.4 BIDDER'S CERTIFICATION FORM: Each bidder shall complete the "bidder's
certification" form included with this invitation to bid and submit the form with the bid. The failure of
a bidder to submit this document will be cause for rejection of the bid.
2.5 SPECIFICATIONS REQUIRED: All items quoted must be in compliance with the
specifications. If you are taking exception, indicate those exceptions on company letterhead and attach
to this invitation to bid.
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2.6 PRICES, TERMS, and PAYMENT: All prices must be firm for the delivery schedule quoted
in the specifications. Bids stipulating "Price in effect at time of shipment" or other similar conditions
will be considered not responsive to the bid invitation and will not be accepted. All prices shall be
quoted F.O.B. delivered to any City of Crestview department unless otherwise stipulated in the bid
invitation. Bidder is requested to offer cash discount for prompt invoice payment. It is the policy of
the City of Crestview to make payments of invoices in time to earn any offered cash discounts. Discount
time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of
correct invoice at the Finance Department office, whichever is later.
2.7 DISCOUNTS: Bidders may offer a cash discount for prompt payment; however, such
discounts shall not be considered in determining the lowest net cost for bid evaluation purposes.
Discount will be computed from the date of satisfactory delivery at place of acceptance or from receipt
of correct invoice at the office specified, whichever is later.
2.8 EFFECTIVE PERIOD: Prices quoted in the bid must remain open for a period of ninety (90)
days from the date of bid opening.
2.9 QUESTIONS REGARDING SPECIFICATIONS OR BIDDING PROCESS:
2.9.1 Respondents are advised that from the date of release of this solicitation until award of
the contract, no contact with City personnel related to this solicitation is permitted. All
communications are to be directed to the City Clerk and sole contact listed below in
section 2.9.4.
2.9.2 Any questions related to interpretation of specifications, or the bid process shall be
addressed to the City Clerk, in writing, in ample time before the period set for the
receipt and opening of bids. No inquiries, if received within ten (10) days of the date
set for the receipt of bids, will be given any consideration. Any interpretation made to
prospective bidders will be expressed in the form of an addendum to the specifications
which, if issued, will be conveyed to all prospective bidders no later than five (5) days
before the date set for receipt of bids. Oral answers will not be authoritative.
2.9.3 It will be the responsibility of the bidder to contact the City Clerk prior to submitting a
bid to ascertain if any addenda have been issued, to obtain all such addenda, and return
executed addenda with the bid.
2.9.4 Direct inquiries to:
Maryanne Schrader, City Clerk
City of Crestview
198 N Wilson St, Crestview, Florida 32548
Telephone: (850) 682-1560
Email: cityclerk@cityofcrestview.org
Website: http://www.cityofcrestview.org
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2.10 SEALED BIDS: All bids must be submitted in a sealed envelope. The face of the envelope
shall contain the date and time of the bid opening and the bid number. Bids not submitted on the City's
bid forms may be rejected. All bids are subject to the conditions specified and on any attached sheets,
specifications, special conditions, or vendor notes.
2.11 RECEIPT OF BIDS, DUE DATE:
2.11.1 Sealed bids shall be submitted to the Office of the City Clerk no later than 2:00 PM
(CST), on August 09, 2022. Bids shall not be accepted after this time and date. Each
bid shall be submitted in a sealed envelope marked with the bid number, title of the bid,
and bid opening date.
2.11.2 Sealed bids are to be addressed as follows for either mail or hand delivery. Bids
submitted by mail must be received by the City Clerk before the bid opening time.
Maryanne Schrader
City Clerk
City of Crestview
198 N Wilson St
Crestview, FL 32548
2.11.3 Cut out and use the label printed here, and affix to your OUTER sealed
bid envelope to identify it as a “Sealed Bid.”
2.12 NO BID FORM: In the event you elect not to bid, please respond by returning the "NO BID"
Response Form with the reason for not bidding. To qualify as a respondent, bidder must submit a
"BID" or "NO BID" and it must be received no later than the stated bid opening date and time.
Repeated failure to bid without sufficient justification shall be cause for removal of the supplier’s
name from the bid list.
2.13 WITHDRAWAL OF BIDS: Bidders may withdraw a bid after it has been deposited with the
City Clerk any time before the scheduled time for opening the bids.
Deliver to: City Clerk – Crestview City Hall
198 N Wilson St.
Crestview, FL 32548
SEALED BID
SEALED ITB#: 22-08-09-PS
DO NOT OPEN
ITB TITLE: Sitework for Fire Training Tower
DUE DATE/TIME:08/09/2022 2:00 PM – Central Time
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2.14 BID OPENING: The bid opening shall be public, on the date and at the time specified on the
bid form. It is the bidder’s responsibility to assure that their bid is delivered at the proper time and
place of the bid opening. Bids which for any reason are not so delivered will not be returned but will
be retained in the "BID FILE" unopened. Offers by telephone for a sealed bid cannot be accepted.
2.15 AWARD OR REJECTION OF BIDS: The contract will be awarded to the lowest responsive
and responsible bidder(s) complying with all the provisions of the Invitation to Bid, provided the bid
price is reasonable, and it is in the interest of the City to accept it.
2.15.1 The City of Crestview reserves the right to reject any or all bids and to waive any
informality in bids received whenever such rejection or waiver is in the best interest of
the City. The City of Crestview also reserves the right to reject the bid of a bidder who
has previously failed to perform properly or complete, on time, contracts of a similar
nature, or a bid of a bidder who an investigation shows is not in a position to perform
the contract.
2.15.2 Award will be made in approximately ninety (90) days. It is incumbent on bidders to
contact the City Clerk’s office at (850) 682-1560 to determine the successful bidder(s).
Bidders or respondents who do not agree with the City Council’s award are afforded
the opportunity to protest the recommendation by submitting a written vendor protest to
the City Clerk’s office within three (3) business days after City Council has awarded the
purchase. Failure to file a written vendor protest within three (3) business days shall
constitute a waiver of proceedings under this policy.
2.15.3 In the best interest of the City, the right is reserved to make award(s) by individual
items, group of items, all or none, or a combination thereof, with one or more suppliers;
to reject any and all bids, or to waive any informality or technicality in bids received.
2.16 SELECTION / REJECTION OF OPTIONS / ALTERNATIVES: If an invitation to bid
permits options or alternatives, the City reserves the right to select or reject any or all options or
alternatives that are bid and as deemed to be in the best interests of the City.
2.17 PUBLIC ENTITY CRIMES: A person or affiliate, as defined in § 287.133, Florida Statutes,
who has been placed on the convicted vendor list following a conviction for a public entity crime may
not submit a bid on a contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public building or public work,
may not submit bids on leases of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount provided in § 287.01,
Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the
convicted vendor list. By submitting a bid, you are certifying your company is in compliance with §
287.133, Florida Statutes.
Page 15 of 25
2.18 BID TABULATION & EVALUATION: Bidders may request copies of the bid tabulation
documents via email, in person or by sending a stamped, self-addressed envelope with the bid. Bid
Tabulations will not be provided by telephone.
2.19 TAX EXEMPT: The City does not pay federal excise and state sales taxes. The City’s tax
exemption number is 85-8012621551C-8 and is included on all purchase orders.
2.20 POLITICAL SUBDIVISIONS CONTRACTS: Under Florida Law, prices contained in State
Contracts shall be available to the City of Crestview, who might wish to purchase under a State
Purchase Contract. The City reserves the right to purchase from a State Purchase Contract if in the
best interest of the City.
2.21 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid
prices, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's
risk.
2.22 CONDITION and PACKAGING: It is understood and agreed that any item offered or
shipped as a result of this bid shall be new and the current production model at the time of this bid,
unless otherwise specified. All containers shall be suitable for storage or shipment, and all prices shall
include standard commercial packaging.
2.23 SAFETY STANDARDS: Unless otherwise specified in the bid, all manufactured items and
fabricated assemblies shall comply with applicable requirements and standards of the Occupational
Safety and Health Act.
2.24 MARKING: Each individual container shall be marked with the brand name of the product,
quantity and the name and address of the manufacturer. Each shipping container shall include the name
of the vendor and must also clearly indicate the City of Crestview Purchase Order Number.
2.25 INVOICING AND PAYMENT: The supplier shall be paid upon submission of invoices to:
Accounts Payable, City of Crestview, 198 N Wilson St, Crestview, Florida 32548. Invoices are to be
billed at the prices stipulated on the purchase order and as outlined in this bid. All invoices must show
the City of Crestview Purchase Order Number.
2.26 CONFLICT OF INTEREST: Any award of contract for this Invitation to Bid is subject to
Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of any officer, director,
or agent who is also an employee of the City of Crestview. Further, all bidders must disclose the name
of any City of Crestview officer, director, or employee who owns, directly or indirectly, an interest of
ten percent (10%) or more of the bidder’s firm or any of its branches or who has any contractual
relationship or agreement of any kind with the bidder. The bidder warrants that no one was paid a fee,
commission, gift, or other consideration contingent upon receipt of an award for the services and/or
supplies specified herein.
Page 16 of 25
2.27 INSPECTION, ACCEPTANCE, AND TITLE: Inspection and acceptance will be at the
destination point unless otherwise stipulated by the City. Title and risk of loss or damage to all items
shall be the responsibility of the shipper (vendor) until accepted by the using department of the City
of Crestview unless loss of damage results from negligence by the City of Crestview or its Departments.
2.28 DISPUTES: In case of any doubt or differences of opinion as to the items to be furnished
pursuant to the specifications of this Invitation to Bid, the decision of the City of Crestview City
Manager shall be final and binding on both parties.
2.29 LEGAL REQUIREMENTS: Federal, state, county and local laws, ordinances, rules, and
regulations that in any manner affect the item(s) covered in the specifications of this Invitation to Bid
shall apply. Lack of knowledge by the bidder will in no way be cause for relief from such responsibility.
2.30 LIABILITY: The vendor shall hold and save the City of Crestview, its officers, agents, and
employees harmless from liability of any kind in the performance of or fulfilling the requirements of
any purchase order which may result from this bid.
2.31 DRUG FREE WORKPLACE PREFERENCE: Pursuant to § 287.087, Florida Statutes, the
City must give preference to businesses that have implemented a drug-free workplace programs
whenever two or more bids, proposals, or replies are equal in price, quality, and service. If your
business has implemented a drug free workplace program, you must provide a copy of all documents.
2.32 PUBLIC RECORDS - IF RESPONDENT HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
RESPONDENT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
CITY CLERK – CITY OF CRESTVIEW
198 WILSON STREET NORTH
CRESTVIEW, FLORIDA 32536
850-682-1560
cityclerk@cityofcrestview.org
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SECTION 3 - SPECIAL CONDITIONS
If marked, the following Special Conditions apply to this invitation to bid:
N/A 3.1. PRE-BID MEETING – N/A
XX 3.2 PERFORMANCE TIME: The Contractor shall complete the scope of work not later
than NINETY (90) calendar days after NOTICE OF AWARD.
XX 3.3 FAMILIARITY WITH SITE CONDITIONS: The responsibility for the
determination of accurate measurements, the extent of work to be performed, and the conditions
surrounding the performance thereof shall be the bidder's. Submission of a bid shall constitute
acknowledgement by the bidder that he is familiar with all such conditions. Failure or neglect of a
bidder to be familiar with the site of the proposed work shall in no way relieve the bidder from any
obligations with respect to this bid.
XX 3.4 RIGHT TO AUDIT RECORDS: The City shall be entitled to audit the books and
records of the Contractor or any sub-contractor to the extent that such books and records relate to the
performance of the Agreement or any sub-contract to the Agreement. Such books and records shall be
maintained by the Contractor for a period of three (3) years from the date of final payment under the
Agreement and by the sub-contractor for a period of three (3) years from the date of final payment
under the sub-contract unless a shorter period is otherwise authorized in writing.
XX 3.5 VALUE ENGINEERING: It is the intent of the City to award a contract to the lowest
responsible bidder provided the bid has been submitted in accordance with the requirements of the
bidding documents and does not exceed the funds available. In the event the lowest responsible bid
exceeds the City’s established fixed construction cost, the City shall have the right to engage the lowest
responsible bidder in value engineering in order to comply with the fixed construction cost. In no
instance shall such value engineering exceed ten percent (10%) of the base bid or reduce the base bid
to an amount less than the fixed construction cost in place at the time of bidding.
XX 3.6 BIDDER QUALIFICATION: Bids will be considered from firms who have adequate
personnel and equipment and who are so situated as to perform prompt service, Monday through
Friday, except for City holidays. Bids will be considered only from firms which are regularly engaged
in the business as described in this bid package; with a record of performance for a reasonable period
of time, which have sufficient financial support, equipment, and organization to ensure that they can
satisfactorily execute the service if awarded a Contract under the terms and conditions herein stated.
The terms "equipment and organization" as used herein shall be construed to mean a fully equipped
and well-established company in line with the best business practice in the industry and as determined
by the City.
XX 3.7 INSPECTION: The City reserves the right to conduct an inspection of the bidder's
facility and equipment prior to the award of the contract.
XX 3.8 FISCAL YEAR FUNDING APPROPRIATION: Unless otherwise provided by law, a
contract for supplies or services may be entered into for any period of time deemed to be in the best
interest of the City, provided the term of the contract and conditions of renewal or extension, if any,
are included in the solicitation and funds are available for the first fiscal period at the time of contract.
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Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation
of adequate funds by City Council.
XX 3.9 CANCELLATION DUE TO UNAVAILABILITY OF FUNDS: When
funds are not
appropriated or otherwise made available to support continuation of performance in a subsequent fiscal
period, the contract shall be cancelled, and the contractor shall be entitled to reimbursement for the
reasonable value of any nonrecurring cost incurred but not advertised in the price of the supplies or
services delivered under the contract or otherwise recoverable.
XX 3.10 EXECUTION OF CONTRACT: The successful bidder shall, within fifteen (15) calendar
days after Notice of Award is issued by the City Clerk, enter into a contract with the City for the
performance of work awarded and shall simultaneously provide any required bonds, indemnities, and
insurance certificates. Failure to comply with the established deadline for submittal of required
documents may be grounds for cancellation of the award.
XX 3.11 FAILURE TO EXECUTE CONTRACT: Failure of the successful bidder to enter
into a contract in the proscribed time may be cause for cancellation of the award to that bidder. To the
fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless CITY, its
officers and employees from liabilities, damages, losses, and costs including but not limited to
reasonable attorney fees, to the extent caused by the delays in the performance of the contract,
negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR, and other persons
employed or utilized by the CONTRACTOR in the performance of this Agreement. In the event that
the award is cancelled, the award may then be made to the second lowest responsive and responsible
bidder, or the City may reject all of the bids. Contractors who default are subject to suspension
and/or removal from the Bidder's List.
XX 3.12 FLORIDA PROMPT PAYMENT ACT: For purposes of billing submission and payment
procedures, a "proper invoice" by a contractor, vendor, or other invoicing party shall consist of at least
all of the following:
3.12.1 A description (including quantity) of the goods and/or services provided to the
City (or a party on behalf of the City) reasonably sufficient to identify it (or
them);
3.12.2 The amount due, applicable discount(s), and the terms thereof;
3.12.3 The full name of the vendor, contractor or other party who is supplying the
goods and/or services including a mailing address in case of a dispute and a
mailing address for payment purposes (if they are different) and a telephone
number;
3.12.4 The Purchase Order or Contract Number as supplied by the City; and
identification by office or department where and to whom the goods were
delivered or services provided;
3.12.5 All invoices shall be sent to the Accounts Payable Division, City of Crestview,
198 Wilson St, Crestview, Florida, 32536.
3.12.6 The invoice must be based on a proper delivery, installation, or provision of the
goods and/or services to and acceptance by the City; the vendor, contractor or
other party who is supplying the goods and/or services has otherwise complied
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with all of the contract's terms and conditions and is not in default of any of
them; and if the contract requires any subcontractors or other parties to be bound
by similar other "flow-down" requirements are in compliance with those
requirements.
XX 3.13 DISPUTE RESOLUTION: In the event a dispute occurs between a contractor, vendor,
or other invoicing party ("invoicing party") and the City concerning payment of an invoice, the City
department or office which has the dispute along with a representative of the City's City Clerk Division
and the invoicing party shall meet to consider the disputed issues. The invoicing party shall provide to
the City such material and information as the City may reasonably require. Any such procedure shall
be initiated by either party notifying the other in writing of a dispute and stating with specificity its
nature. This procedure shall commence not later than 45 days and be resolved not later than 60 days
after the date on which the proper invoice was received by the City. If the issue cannot be resolved,
then it will be submitted to the City Manager. Any decision by the City Manager shall constitute the
final decision of the City regarding these matters and shall be communicated in writing to the invoicing
party within three business days after such decision.
3.14 BOND REQUIREMENTS
3.14.1 Performance Bond equal to one hundred percent (100%) of the Contract price
will be required.
3.14.2 Labor & Material Payment Bond equal to one hundred percent (100%) of the
Contract price will be required.
_ 3.14.3 Performance and Labor & Materials Payment Bonds shall accompany the contract
be signed, sealed, and dated no earlier than the contract effective date and
specifically refer to the contract by date.
_ 3.14.4 Surety companies providing any bond must be listed in the latest Federal Register
of the U.S. Department of Treasury, Circular 570, entitled “Surety Companies
Acceptable on Federal Bonds”, or otherwise acceptable to the City.
XX 3.15 INSURANCE: Bidders must be eligible for and provide evidence of insurance
coverage, which equals or exceeds the City’s minimum standards for the project. All insurance
required must be provided by a company licensed to do business in the State of Florida and with an
A.M. best rating of at least A-. Proof of Insurance must accompany the signed contract.
XX 3.15.1 Workers Compensation
• Coverage A In conformity with Florida Statutes
• Coverage B $500,000/$500,000/$500,000
XX 3.15.2 Commercial General Liability
• Each occurrence for Bodily Injury/Property Damage $1,000,000
• Products/Completed Operations $1,000,000
• Annual Aggregate for Bodily Injury/Property Damage $2,000,000
• Products/Completed Operations $1,000,000
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XX All coverage above shall include the following provisions:
• The City of Crestview shall be an additional insured.
• The policy shall not be cancelled unless the City is given at least 30
days’ notice.
• Any coverages which are eliminated, restricted, or reduced to less
than what is commonly provided by standard I.S.O. forms must be
indicated.
XX 3.15.3 Business Automobile Liability
Combined Single Limit - $1,000,000
XX This coverage shall include the following provisions:
• The City of Crestview shall be an additional insured
• The policy shall not be cancelled unless the City is given at least 30 days’
notice.
• Any coverages which are eliminated, restricted, or reduced to less
than what is commonly provided by standard I.S.O. forms must be
indicated.
• Symbol "1,2" (Any Auto) or equivalent, shall be used to designate
insured autos.
XX 3.16 SUBCONTRACTOR(S): Unless otherwise stated in the contract documents or the bidding
requirements, the contractor, as soon as practicable after award of the contract, shall furnish in writing
to the City the names of persons or entities, including those who are to furnish materials or equipment
fabricated to a special design, proposed for each principal portion of the Work. The City will promptly
inform the bidder in writing whether it has reasonable objection to any such proposed person or entity.
The City may consider the use of any particular subcontractor when evaluating whether a bidder can
perform the contract or provide the service promptly, or within the time specified, without delay or
interference.
XX 3.17 CONSTRUCTION OF SPECIAL CONDITIONS: If any specification or general
condition of this Invitation to Bid conflicts with any Special Condition, the Special Condition shall
have precedence over the General Condition.
SECTION 4 – TECHNICAL SPECIFICATIONS
4.1 OVERVIEW – The City is seeking a qualified general contractor to complete the sitework for
the fire training tower at,1198 West Edney Ave. Crestview, FL 32536. The selected contractor will
be responsible for completing sitework in accordance with plans provided by Seaside Engineering
And Surveying, LLC, and standard City Specifications. Bids shall be submitted for furnishing,
delivering, and installing all materials, equipment, and services, including labor for the work described
in the SCOPE OF WORK. The work is generally described as follows in the SCOPE OF WORK 4.2.1.
4.2 SCOPE OF WORK –
4.2.1 Grading, Paving, Curbing, Storm Water Conveyance, Retention Pond, Sodding, Silt
Fencing Stabilization of Site
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4.2.2 Contractor will provide the labor, materials, and equipment necessary to complete the
sitework for the fire training tower required by the final drawings.
4.2.3 Contractor shall submit a construction staging plan acceptable to the City which
provides a staging plan for temporary storage of materials and temporary traffic control
during construction if necessary.
4.2.4 The contractor shall review all drawings, dimensions and site conditions and report any
discrepancies in writing to the City. The contractor shall not change size or dimensions
of structural members without written instructions from the City.
4.2.5 The contractor is solely responsible for job safety and construction procedures.
4.2.6 The City shall be responsible for obtaining all necessary local development permits for
sitework for the fire training tower. Contractor shall hold all appropriate licenses
within Okaloosa County and a City of Crestview Business Tax Receipt.
4.2.7 Contractor shall maintain all insurances as required by the bid document, through the
completion of the scope of work.
4.2.8 Installation of water and sewer utilities may be added as a change order.
4.3 PRICING OPTIONS – The Bidder may provide a process for Owner Direct Purchases (ODP)
where a reasonable amount of savings can be experienced
4.4 CONSTRUCTION DRAWINGS (7 pgs) (See Exhibit A)
This Section of Page left intentionally blank.
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SECTION 5 – PRICING SHEET - INCLUDE THIS FORM WITH BID SUBMISSION.
INVITATION TO BID – 22-08-09-PS – Construction of Fire Training Tower
You are invited to bid on the following: BIDDER NAME:
Item
No. Qty Unit Description Total Price
1 1 EA Labor and Materials for Sitework for Fire Training
Tower $
$
NOTE 1: ALL items quoted must be in compliance with the specifications. If you are taking
exception, indicate those exceptions on company letterhead and attach to this Invitation to Bid.
1. FOB Point: Delivered
2. Terms of Payment: (e.g., Net 45) To be determined
3. The City shall receive project completion notice within 90 days for the date Vendor
receives Purchase Order or Notice to Proceed.
Recheck your quotations prior to submission.
Bids may not be changed after being opened.
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22-08-09-PS
SITEWORK FOR FIRE TRAINING TOWER
Exhibit A
Construction Drawings (7 pgs)
See document posted as Exhibit A on
www.cityofcrestview.org; or www.VendorRegistry.com.
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CITY OF CRESTVIEW, FLORIDA
NOTICE TO BIDDERS
BID NUMBER: 22-08-09-PS Date: August 09, 2022
NOTICE IS HEREBY GIVEN: The City of Crestview will accept sealed bids at City Hall until May
19, 2022 at 2:00 p.m., local time, at which time all bids received will be opened and read aloud at the
City Hall, 198 N Wilson St., Crestview, Florida, for the following:
22-08-09-PS: SITEWORK FOR FIRE TRAINING TOWER
Copies of Bid Provisions and Bid Forms may be found at www.VendorRegistry.com or at the City
of Crestview website at www.cityofcrestview.org.
Additional technical information relative to this bid may be obtained from Maryanne Schrader, City
Clerk, at (850) 682-1560 or cityclerk@cityofcrestview.org during normal business hours.
The City of Crestview reserves the right to waive informalities in any bid; to make award(s) by
individual item, group of items, all or none, or a combination thereof; to reject any and all bids or
waive any minor irregularity or technicality in bids received, that in its judgment will be in the best
interest of the City of Crestview.
Mark outside of envelope:
22-08-09-PS: SITEWORK FOR FIRE TRAINING TOWER
Note: Any bidder failing to mark the outside of the envelope, as set forth herein may not be
entitled to have his bid considered.
Address responses and deliver to:
City of Crestview
City Clerk
198 N Wilson St
Crestview, FL 32548
The City of Crestview adheres to the Americans with Disabilities Act and will make reasonable
accommodations for access to this meeting by a physically handicapped person upon notice 48 hours
prior to the meeting. Please call the City Clerk, Maryanne Schrader, at 850-682-1560 or e-mail at
cityclerk@cityofcrestview.org to make a request.
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ATTACHMENT #1
CITY OF CRESTVIEW, FLORIDA
INVITATION TO BID
TITLE: 22-08-09-PS: SITEWORK FOR FIRE TRAINING TOWER
LIABILITY & INDEMNIFICATION FORM
To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless CITY, its
officers and employees from liabilities, damages, losses, and costs including but not limited to
reasonable attorney fees, to the extent caused by the delays in the performance of the contract,
negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons
employed or utilized by the CONTRACTOR in the performance of this Agreement.
____________________________ __________________________
CONTRACTOR’s Company Name Authorized Signature – Manual
____________________________ __________________________
Physical Address Authorized Signature – Typed
____________________________ __________________________
Mailing Address Title
____________________________ __________________________
Phone Number FAX Number
____________________________ __________________________
Cellular Number After-Hours Number(s)
____________________________ __________________________
Email address DATE