HomeMy Public PortalAbout20150115CityCouncilPacket Table of Contents
000_000_20150115Agenda
1
070_020_20141216 Minutes
4
080_010_McNaughton
5
080_011_Tyler Marion
6
Document (45).pdf
12
Document (43).pdf
6
080_012_Bramble
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080_013_Ki ng
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080_021_Strickland
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080_022_Pappas
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080 023 Hill
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080_024_g a rl i ngto n
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080_025_Lynda Stoller
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090_020_Agenda Request for 1-15-15_HPC update
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110_010_CCAR_Irish Heritage Celebration Parade SEA
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110_020_CCAR_Mardi Gras SEA
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CCAR_Mardi Gras SEA
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mg last page
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110_030_Agenda Request-Mardi Gras 2015
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120_010_Agenda Request for 2015 - Catchup bill insert flyer for February
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120_011_One time catch up bill - February
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120_020_Agenda Request for 2015 - BRW Change Order
49
120_021_BRW Change Order-#7 Sewer Force Main
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120_030_Rosie Laney
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120_040_CCAR_2015 Info Hut agreement
58
120_050_Agenda 011515 Fire Mini Pumper
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Agenda Jan 15 2015 Mini Pumper
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truck pic 1
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picture 2
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(1) HME Bid 2014-655
65
(2) HME Response - Tybee Bid Specfication Form
74
(3) HME Bid price and agreement
107
(4) HME Bid Bond Forms
111
(5) HME's truck specification document
114
120_060_splost_0108201514172800
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140_010_1013 Hwy 80 - Council Packet
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140_020_1513 Bulter Ave - Council Packet
166
140_030_211 Butler-Waterslide Council Packet
179
140_040_M inutes PC 20141021 revl
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PLANNING COMMISSION CITY MANAGER
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Demery Bishop, Vice Chair Diane Schleicher
217
Marianne Bramble PLANNING &ZONING MANAGER
217
150_010_Second Reading Ord 03-2015 advertising benches
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150_020_Second Reading Ordinance 01-2015 Site Plan Approval
228
150_030_Second Reading 05-2015 Sec 2-78 reg and sp mtgs 12.30.14
235
150_040_Second Reading 04-2015 Sec 22-196 recycling 11.20.14
238
150_050_Second Reading 02-2015 Sec 22-194 disposal of refuse 12.16.14
240
160_020_Tybee North Beach Agreement- revised - 01.05.15
242
160_030_Proclamation Seismic Airgun Testing
244
160_031_Seismic Airguns in Atlantic Ocean Fact Sheet FINAL
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170_010_Manager's Report - Update on 2014 - 2015 Goals
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Sheet2
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170_020_Action Item List -January 2015
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Sheetl
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180_010_20141119_DAM S BO D m i n utes
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ATTENDANCE
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(Present) Director:Angela Caldwell, Jim Glass, Bill Garbett, Vicki Hammons,
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Steve Kellam, Brenda Marion, Melissa Memory
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180_020_201401117H PCminutes
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AGENDA
REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL
JANUARY 15, 2015 7:00PM
Please silence all cell phones during Council Meetings
I. Consideration of Items for Consent Agenda 6:30PM
II. Executive Session
III. Opening Ceremonies
Call to Order
Invocation: Jan LeViner
Pledge of Allegiance
IV. Recognition of Citizens for 2014
V. Tybee Island Youth Council Swearing In Ceremony
VI. Recognitions and Proclamations
VII. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council
1 City Council Meeting, December 11, 2014
2 Special City Council Meeting, December 16, 2014
VIII. Consideration of Boards, Commissions and Committee Appointments
1 Tybee Island Planning Commission
a) David McNaughton (Incumbent)
b) Tyler Marion (Incumbent)
c) Marianne Bramble (Incumbent)
d) John King
2 Tybee Island Ethics Commission
a) Frances Kaye Strickland (Incumbent)
b) Michael G. Pappas (Incumbent)
c) Danny Hill (Incumbent)
d) Katherine Garlington (Incumbent)
e) Lynda Stoller
IX. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes.
1 Kathryn Propst, CRC, Memorial Park Energy Project
2 Sue Bentley and Sarah Jones, Historic Preservation Commission Update
X. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes.
1 Gerald Schantz, Charity Bar-b-que, January 21, 2015
XI. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License
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1 Special Event Consideration: Tybee Island Irish Heritage Celebration Parade (March 14 @ 3:00PM):
4th Street— Butler— Tybrisa — Strand Avenue (same as 2014); Tybee Irish Heritage Committee
2 Special Event Consideration: Tybee Island Mardi Gras (February 14: 12:00PM — 11:15PM)
Tybrisa/Strand Roundabout/Parade route @ 2:00PM from 4th to Strand; SEABAR (South End
Association of Bars and Restaurants)
3 Alcohol License Request— Special Event— Beer, Wine; Tybee Island Mardi Gras, February 14, 2015,
SEABAR.
XII. Consideration of Bids, Contracts, Agreements and Expenditures
1 Flyer insert to address one time catchup utility bill in February. The City of Tybee Island needs to
bring utility billing up to date. This is a much needed step in order for the City of Tybee Island to
address a financial management recommendation by our auditors. The February bill will be for
utility December and January utility services. This necessary change is being made in February as
bill are, typically, near the lowest Island wide.
2 BRW Contract for Water and sewer Improvements: Change Order #1 — Complete the replacement
of #7 Force Main - $275,088.75 — Original Contract Amount: $1,198,221.50 —Amended Contract
Amount: $1,473,310.25. Funding for project is from the balance of a GEFA loan. Account
Number: 505-4310-54-1402 (Sewer Main #7 Replacement)
3 Request Out-of-State Travel for Rosie Laney to attend the 2015 National RV Park and Campground
Management School, Wheeling, WV
4 Consideration of Agreement: 2015 Info Hut Agreement: Partnership between Development
Authority/Main Street and Visit Tybee
5 Request the City Council's approval to award a proposal of$171,209 to HME, Inc. to acquire a Fire
Mini-Pumper truck
6 Approval to amend the FY2015 SPLOST 2008 Capital Project Funds Budget and approval to pay
unanticipated PSB A/V cost of $46,650 from SPLOST 2008 capital project funds as previously
planned.
XIII. Consideration of Approval of Consent Agenda
XIV. Public Hearings
1 Site Plan Approval — 1013 Highway 80, Zone C-2; PIN 4-0026-07-005A; Keith Gay and Jerry Cox
petitioner; consideration for conversion to mixed use building
2 Site Plan Approval — 1513 Butler Avenue, Zone C-2/SE; PIN 4-0008-07-004 &4-0008-07-001;
Ginger and Calvin Ratterree (Nickie's 1971 Bar and Grill) petitioner; consideration of outdoor
seating at commercial building
3 Site Plan Approval — 211 Butler, Zone C-1; PIN 4-004-08-004; 211 Butler, LLC, petitioner;
consideration on commercial amusement
4 Planning Commission Meeting, Minutes, December 16, 2014
XV. Consideration of Ordinances, Resolutions
1 Second Reading, 03-2015 (formerly 61-2014); Sec 4-050 (0), South End Business Overlay District;
City of Tybee Island, petitioner; consideration of advertising benches
2 Second Reading, 01-2015, Sec 5-080, Site Plan Approval; City of Tybee Island, petitioner;
consideration of standards for site plan review
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3 Second Reading, 05-2015, Sec 2-78, Regular and Special Meetings
4 Second Reading, 04-2015, Sec 22-196, Recycling
5 Second Reading, 02-2015, Sec 22-194, Disposal of Refuse
XVI. Council, Officials and City Attorney Considerations & Comments
1 Bubba Hughes
a) Tybee Island Pool Referendum Update
b) Intergovernmental Agreement for the Distribution of Special Purpose Local Option Sales
Tax Proceeds by the County to the City of Tybee Island for the purpose of North Beach
Restroom and Parking Improvements
2 Barry Brown
a) Golf Cart Sticker Reduction
3 Paul Wolff
a) Proclamation, Bureau of Ocean Energy Management, Opposing Seismic Airgun Testing
4 Rob Callahan
a) Section XVI, Ban Smoking on the Beach
5 Wanda Doyle
a) Short Term Rentals
XVII. City Managers Report
1 Short Term Work Program
2 Action Item List
XVIII. Minutes of Boards and Committees
1 Development Authority/Main Street Minutes, November 19, 2014
2 Historic Preservation Minutes, November 17, 2014
XIX. Executive Session
1 Discuss litigation, personnel, and real estate acquisition
XX. Possible vote on litigation, personnel and real estate acquisition discussed in executive session.
XXI. Adjournment
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings, should do so during the citizens to be heard
section.
Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at
noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at
www.cityoftybee.org.
I
THE VISION OF THE CITY OF TYBEE ISLAND
"is to make Tybee Island the premier beach community in which to live, work,and play."
THE MISSION OF THE CITY OF TYBEE ISLAND
"is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural
and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future."
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Special City Council Meeting Minutes 20141216
Mayor Buelterman called the special city council meeting to order at 3:30PM on December 16, 2014.
Those present were Paul Wolff, Monty Parks, and Bill Garbett. Also attending were Diane Schleicher,
City Manager and Janet LeViner, Clerk of Council. Wanda Doyle, Rob Callahan, Barry Brown, Bubba
Hughes, City Attorney; and Tommy Branch, Callaway, Braun, Riddle and Hughes, PC were not present.
Ecological Planning Group. Diane Schleicher, City Manager, approached mayor and council
explaining that this is a three month agreement to provide in-house planning and zoning services for
the City from January 5 —April 3, 2015. She further explained that Ecological Planning Group (EPG) has
a long relationship with the City as they did the Comprehensive Plan and the 2010 Census Study. This
will give her time to search for a replacement for Dianne Otto without delaying any day to day
requests. Mr. Wolff stated his concerns regarding budgets and the scheduled 12 hours per week. Ms.
Schleicher responded that there is money in the budget and she feels that 12 hours per week will be
sufficient. Courtney Reich, EPG, approached mayor and council stating that if more hours are needed,
they would be able to provide those additional hours. Ed DiTommaso, EPG, confirmed that more hours
could be provided using the hourly rate. Mr. Parks stated that he shares Mr. Wolff's concerns
regarding the 12 hours per week as Ms. Otto was working 50-60 hours per week currently. He is very
concerned with customer service issues and would ask Ms. Schleicher to ensure there is money in the
budget for additional hours. Ms. Schleicher stated that funding could be taken from the Master Plan
Update line item as well as contract services. Ms. Reich stated that while they are at the Tybee offices,
they will be available to work on the Master Plan as well as other projects, time permitting. Mr. Wolff
then asked Ms. Schleicher to comment on the replacement for Ray Hord, Inspector, Chatham County,
as he is retiring. Ms. Schleicher responded that she had a meeting with the County Manager and the
County will provide the City with another inspector to provide the same office hours as Mr. Hord
provided. Ms. Schleicher explained that by contracting with EPG this will provide her with the time
needed to find a suitable replacement for Ms. Otto. Mayor Buelterman confirmed with Ms. Schleicher
that Mr. Hughes has reviewed the contract. Ms. Schleicher confirmed stating that Mr. Hughes did
made changes on the terms and conditions and made recommendations on the scope of work. Mayor
Buelterman asked Ms. Schleicher if there are other municipalities that contract their planning and
zoning duties. Ms. Schleicher confirmed as there are municipalities in the Atlanta area that contract
everything, DPW, Water/Sewer, etc. Mr. Wolff asked Ms. Schleicher if she is going to actively pursue a
replacement for Ms. Otto during the three month contract with EPG. She confirmed. Ms. Reich stated
that if additional hours are needed, they would be billed at the lower rate. Monty Parks made a
motion to approve. Paul Wolff seconded. Discussion: Mayor Buelterman asked Ms. Schleicher to
have Ms. Shaver contact GMA to have them provide us with a list of those municipalities that do have
third party contractual arrangements to do planning and zoning. He also asked Ms. Schleicher if the
City has input in the selection process in finding a replacement for Mr. Hord. Ms. Schleicher stated that
she is working with the County Manager to ensure a proper replacement is found. Mr. Garbett asked
Ms. Schleicher if there is a possibility of separating Planning and Zoning from Code Enforcement. Ms.
Schleicher replied that Code Enforcement is under the Tybee Island Police Department and Officer
Saunders works very closely with Planning and Zoning Office. Vote was unanimous, 3-0.
Paul Wolff made a motion to adjourn. Monty Parks seconded. Vote was unanimous, 3-0.
Meeting adjourned at 3:50PM
Janet LeViner
Clerk
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