HomeMy Public PortalAbout11142022 Community Redevelopment Agency Agenda Packet COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING AGENDA
November 14, 2022
5:30 p.m.
Council Chambers
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submit questions on any agenda item in advance (by 3:00 p.m.) to cityclerk@cityofcrestview.org.
1. Call to Order
2. Pledge of Allegiance
3. Open Policy Making and Legislative Session
4. Approve Agenda
5. Presentations and Reports
6. Consent Agenda
6.1. Approval of Special meeting minutes of June 27, 2022
6.2. Approval of Special meeting minutes of August 8, 2022
7. Action Items
7.1. 2022-2023 Main Street Agreement
8. CRA Director Report
9. City Manager / CRA Administrator Report
10. Comments from the Board
11. Comments from the Audience
12. Adjournment
All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105. Notices of meetings and
hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any political subdivision thereof shall include in the
notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that, if
a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need
a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). In accordance with
Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Maryanne Schrader, City Clerk at cityclerk@cityofcrestview.org or 850-
628-1560 option2 within 48 hours of the scheduled meeting.
Page 1 of 17
CITY OF CRESTVIEW Item # 6.1.
Staff Report
CRA MEETING DATE: November 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO: CRA Board
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader, City Clerk
DATE: 7/6/2022
SUBJECT: Approval of Special meeting minutes of June 27, 2022
BACKGROUND:
Routine approval of past minutes.
DISCUSSION:
The draft minutes were distributed prior to the meeting.
GOALS & OBJECTIVES
This item is consistent with the CRA Strategic Plan 2020 Gateway to Opportunities as follows:
To revitalize the district capitalizing on current resources and recognized opportunities
1. Establish a revitalization task force to address economic and physical Revitalization
2. Maintain and Strengthen the Façade Grant Program
3. Develop green space, open space parks, and public plaza programs and promote connectivity within the
community
To provide infrastructure for current and future needs
1. Develop and enforce building and site maintenance codes
2. Eliminate the informality in the enforcement of regulations
3. Develop a sidewalk restoration and maintenance program
4. Review a realign downtown streets for efficiency/eliminate dangerous intersections
Market the District
1. Build and develop an active marketing and branding program
2. Promote CRA district on website and all social media platforms
3. Clearly identify “Historic Downtown Crestview” and direct visitors and locals to the district
4. Develop “Gateways to Crestview”
5. Develop a cohesive “family” of wayfinding signs to the district
Enhance Public and Private partnerships
1. Re-emphasize and incentivize the Crestview Main Street Program
2. Refocus the Historic Preservation Board
3. Enhance the SR 85 Bridge
Page 2 of 17
Enhance the Aesthetics of the District
1. Develop design guidelines for Facades, signage, landscaping , access and parking
2. Develop area around new courthouse/add public amenities
3. Eliminate informality of enforcement of regulations
Expand Activity in the District
1. Promote Arts in the downtown and entire CRA district
Economic Development in the District
1. Amend Comprehensive plan to mixed use for downtown district
2. Develop a commercial incentive program to encourage new development, economic activities and job
creation
Connectivity
1. Develop an access road from Industrial Drive to Twin Hills Park
2. Develop a Bike path/pedestrian trail link to between downtown and Twin Hills Park
3. Connect Industrial Drive to Twin Hills park with new entrance
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
Motion to approve the minutes of June 27, 2022.
Attachments
1. 06272022 CRA Minutes - Draft
Page 3 of 17
1 | P a g e
Community Redevelopment Agency Board Minutes - DRAFT
June 27, 2022
5:00 p.m.
Council Chambers
1.Call to Order
The Regular Meeting of the Crestview CRA was called to order at 5:01 p.m. by Chairman Nathan Boyles.
Board Members present: Doug Capps, Andrew Rencich, Cynthia Brown, and Joe Blocker. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Schrader, CRA Director Elizabeth Roy, City Attorney
Jonathan Holloway, and staff members. Board Members Shannon Hayes, Linda Parker, and Margareth
Larose were excused.
2.Pledge of Allegiance
Chair N. Boyles led the Board in the Pledge of Allegiance.
3.Open Policy Making and Legislative Session
4.Approve Agenda
Chair N. Boyles called for action.
Motion by Board member Andrew Rencich and seconded by Board member Joe Blocker to approve the
agenda, as presented.
Roll Call: Joe Blocker, Andrew Rencich, Cynthia Brown, Doug Capps. All ayes. Motion carried.
5.Presentations and Reports
5.1.Grant Reimbursement - Class 101
CRA Director Elizabeth Roy asked Dr. Barnes and Dr. Shuford to come forward to present a check
for Class 101 Blackwater grant reimbursement.
Dr. Shuford explained that the Class 101 program assists the students in college planning. Dr.
Shuford thanked the CRA for their assistance in the school upgrades.
5.2.Grant Reimbursement - Enzor Management
CRA Director Elizabeth Roy noted Enzor Management will receive their reimbursement at a later
date, as they were not able to attend the meeting.
6.Consent Agenda
Chair N. Boyles called for action.
Motion by Board member Doug Capps and seconded by Board member Joe Blocker to approve the
Consent Agenda, as presented.
Roll Call: Joe Blocker, Andrew Rencich, Cynthia Brown, Doug Capps. All ayes. Motion carried.
7.Action Items
7.1.Budget Amendment Resolution
CRA Director Elizabeth Roy stated the cash forward is an estimated guess. She explained the
county's contribution went down and the cash forward went up, so the money was moved into
improvements.
Page 4 of 17
City Clerk Maryanne Schrader read Resolution 2022-01 by title: A Resolution of the CRA Board of
the City of Crestview, Florida, Amending the CRA Budget for Fiscal Year 2022 to better reflect
Revenues and Expenditures, and Providing for Approval by the City Council of the City of
Crestview, and providing for an Effective Date.
Motion by Board member Andrew Rencich and seconded by Board member Cynthia Brown to
adopt CRA Resolution 2022-01.
Roll Call: Joe Blocker, Andrew Rencich, Cynthia Brown, Doug Capps. All ayes. Motion carried.
8.CRA Director Report
8.1.Archway Sign
CRA Director Elizabeth Roy reviewed the request from the Board to place something on the back
side of the Archway Sign. She distributed an example of the city logo that would include recessed
stickers on the backside of the sign, adding money is in the budget.
Discussion ensued on placing a cap on the backside to block light penetrations, provide a finished
appearance, and provide an opportunity to utilize it to convey information.
City Manager Tim Bolduc said we would get a contractor to seal up the backside.
CRA Director Elizabeth Roy said she does not know the logistics of continually changing the
backside, but she will research options for the banners.
Chair N. Boyles announced the Board had a consensus to move forward with the project.
CRA Director Elizabeth Roy said the Bush House is almost done and will schedule a tour soon.
9.City Manager / CRA Administrator Report
City Manager Tim Bolduc said the RFP draft is in final stages for the downtown improvements. He said
the budget is $4 million to do the first two phases for the primary roads. The side streets will include the
improvements. He hopes we will begin construction in the fall. The parking lot will be done in
conjunction. He said the splashpad supplies are in and should be finished in the next couple of weeks. He
reported the Bush House is due to open the first week in August.
10.Comments from the Board
Chair N. Boyles mentioned an update of local projects from the legislative allocation and will return with
more information on how it will be allocated. City Manager T. Bolduc replied that the balance of the
funding for projects is from the 1/2 cent sales tax, so he would welcome any other funding.
City Manager Tim Bolduc mentioned he is submitting a one-million-dollar allocation for the Affordable
Housing project. He said the plan will include 17 2-bedroom apartments, however, the property is just
outside the CRA borders, so we cannot use CRA funds. If we get more funding, we will add six one-
bedroom apartments, as well.
Chair N. Boyles asked the Board if they had any comments.
Board member D. Capps asked when we will start selling more bricks, and CRA Director E. Roy replied
we have had some interest. She added after we replace the bricks, we will sell them again.
In response to Board member J. Blocker on the status of the splashpad, City Manager T. Bolduc replied
Page 5 of 17
we are two weeks away from completing the splashpad. We have been awaiting the Rotary logo to
complete the project.
11.Comments from the Audience
Chair N. Boyles asked the public for comment, but no one came forward.
12.Adjournment
The meeting was adjourned by Chair Nathan Boyles at 5:21 p.m.
Minutes approve this __ day of __, 2022.
______________________
Nathan Boyles, Chair
__________________________
Maryanne Schrader
City Clerk
Page 6 of 17
CITY OF CRESTVIEW Item # 6.2.
Staff Report
CRA MEETING DATE: November 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO: CRA Board
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader
DATE: 8/15/2022
SUBJECT: Approval of Special meeting minutes of August 8, 2022.
BACKGROUND:
Approval of past minutes is done routinely.
DISCUSSION:
Minutes were distributed prior to the meeting.
GOALS & OBJECTIVES
This item is consistent with the CRA Strategic Plan 2020 Gateway to Opportunities as follows:
To revitalize the district capitalizing on current resources and recognized opportunities
1. Establish a revitalization task force to address economic and physical Revitalization
2. Maintain and Strengthen the Façade Grant Program
3. Develop green space, open space parks, and public plaza programs and promote connectivity within the
community
To provide infrastructure for current and future needs
1. Develop and enforce building and site maintenance codes
2. Eliminate the informality in the enforcement of regulations
3. Develop a sidewalk restoration and maintenance program
4. Review a realign downtown streets for efficiency/eliminate dangerous intersections
Market the District
1. Build and develop an active marketing and branding program
2. Promote CRA district on website and all social media platforms
3. Clearly identify “Historic Downtown Crestview” and direct visitors and locals to the district
4. Develop “Gateways to Crestview”
5. Develop a cohesive “family” of wayfinding signs to the district
Enhance Public and Private partnerships
1. Re-emphasize and incentivize the Crestview Main Street Program
2. Refocus the Historic Preservation Board
3. Enhance the SR 85 Bridge
Page 7 of 17
Enhance the Aesthetics of the District
1. Develop design guidelines for Facades, signage, landscaping , access and parking
2. Develop area around new courthouse/add public amenities
3. Eliminate informality of enforcement of regulations
Expand Activity in the District
1. Promote Arts in the downtown and entire CRA district
Economic Development in the District
1. Amend Comprehensive plan to mixed use for downtown district
2. Develop a commercial incentive program to encourage new development, economic activities and job
creation
Connectivity
1. Develop an access road from Industrial Drive to Twin Hills Park
2. Develop a Bike path/pedestrian trail link to between downtown and Twin Hills Park
3. Connect Industrial Drive to Twin Hills park with new entrance
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
Staff requests approval of the minutes of August 8, 2022.
Attachments
1. 08082022 CRA Minutes Draft
Page 8 of 17
Community Redevelopment Agency Minutes - DRAFT
August 8, 2022
5:30 p.m.
Council Chambers
1.Call to Order
The Special Meeting of the Crestview CRA was called to order at 5:30 p.m. by Chair Nathan Boyles.
Members present: Doug Capps, Andrew Rencich, Cynthia Brown, Joe Blocker, Shannon Hayes, and
Linda Parker. Also present were City Manager Tim Bolduc, City Clerk Maryanne Schrader, CRA
Director Elizabeth Roy, City Attorney Jonathan Holloway, and staff members. Board member Margareth
Larose was excused.
2.Pledge of Allegiance
Chair Nathan Boyles led the Board in the Pledge of Allegiance.
3.Open Policy Making and Legislative Session
Chair Nathan Boyles went over the procedure.
4.Approve Agenda
Chair Nathan Boyles called for action.
Motion by Board member Cynthia Brown and seconded by Board member Shannon Hayes to approve the
agenda, as presented.
Roll Call: Nathan Boyles, Joe Blocker, Shannon Hayes, Linda Parker, Andrew Rencich, Cynthia Brown,
Doug Capps. All ayes. Motion carried.
5.Presentations and Reports
5.1.Grant Reimbursement - Enzor Management
CRA Director Elizabeth Roy presented the check to Ms. Phyllis Enzor for $4,567.50 and mentioned
it is for asbestos reimbursement. Ms. Enzor mentioned her plans for renovation are coming along
and thanked the Board.
6.Consent Agenda
No items on consent.
7.Action Items
7.1.Change order for the Bush House Renovations
CRA Director E. Roy announced the Bush House Open House and ribbon cutting is September 8th at
4:00 p.m.
CRA Director E. Roy and went over the renovation needs and presented Change Order #1 from
Triple R. Construction, Inc. in the amount of $43,700 for the required improvements regarding the
Bush House renovations.
CRA Director E. Roy mentioned the original document was budgeted at $350,000, but was
increased an additional $25,000, adding the money is in the budget to pay for the increase.
Chair Nathan Boyles called for action.
Page 9 of 17
Motion by Board member Shannon Hayes and seconded by Board member Cynthia Brown to
accept Change Order #1 from Triple R. Construction.
Roll Call: Nathan Boyles, Joe Blocker, Shannon Hayes, Linda Parker, Andrew Rencich, Cynthia
Brown, Doug Capps. All ayes. Motion carried.
7.2.Budget Approval for CRA 2022-2023
CRA Director E. Roy presented Resolution CRA 2022-02, adopting the budget for Fiscal year 2023
in the amount of $809,760.
City Clerk Maryanne Schrader read the resolution by title: A Resolution of the Community
Redevelopment Agency of the City of Crestview, Florida, Adopting A Budget for the Fiscal Year
2023, Beginning on October 1, 2022, and Ending on September 30, 2023, and Providing For an
Effective Date.
Chair Nathan Boyles called for action.
City Manager Tim Bolduc went over the signage that is located near the CVS Pharmacy parking lot
stating he would like to match the sign on the other side of the street. He wants to partner with the
school. He want to continue to add items, and the school would also use it to advertise their events.
Discussion ensued and the consensus from the Board was to move forward with an agreement as
long as the numbers are good. City Manager Tim Bolduc mentioned there is $100,000 in the budget,
and he will also speak to the Tourist Development Council.
Motion by Board member Andrew Rencich and seconded by Board member Joe Blocker for
approval of the resolution adopting the budget.
Roll Call: Joe Blocker, Shannon Hayes, Linda Parker, Andrew Rencich, Cynthia Brown, Doug
Capps. All ayes. Motion carried.
8.CRA Director Report
CRA Director E. Roy replied to Board member S. Hayes, stating the Coney Island wall painting is
scheduled but the project has been delayed because of rain.
9.City Manager / CRA Administrator Report
City Manager Tim Bolduc updated the Board on the improvement of the open green spaces. He
mentioned he is working on the drainage issue behind Desi's, and we have been waiting for the design of
the parking lot. Regarding the improvements in the downtown area, we expect it to go out for bid some
time the end of September. He added this is a DOT project, however, it is not a DOT road. The DOT has
different requirements, so we will also have to bring in a DOT certified engineer.
Discussion ensued on whether the landowner could build on the property after the improvements are
made, and City Manager Tim Bolduc mentioned the landowner could build on the property adding our
minimal requirement for this investment is to place greenspace near Coney Island.
10.Comments from the Board
Chair Nathan Boyles asked if the Board had any comments.
The Board mentioned they were pleased with the Bush House renovations, and the spoke on the need to
speed up the downtown improvements.
11.Comments from the Audience
Chair Nathan Boyles asked the audience if they had any comments.
Page 10 of 17
Tamara Graves asked about the percentage for the businesses for signage near the CVS location, and City
Manager Tim Bolduc said 100% of the proceeds goes to the band.
12.Adjournment
Chair Nathan Boyles adjourned the meeting at 5:55 p.m.
Minutes approved this __ day of __, 2022.
________________________
Nathan Boyles, Chair
Attest:
________________________
Maryanne Schrader, City Clerk
Proper notice having been duly given
Page 11 of 17
CITY OF CRESTVIEW Item # 7.1.
Staff Report
CRA MEETING DATE: November 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO: CRA Board
CC: City Manager, City Clerk, Staff and Attorney
FROM: Elizabeth Roy, CRA Director
DATE: 11/10/2022
SUBJECT: 2022-2023 Main Street Agreement
BACKGROUND:
The City of Crestview, Crestview CRA and the Main Street Crestview Association work together each year to
promote events and businesses downtown
DISCUSSION:
Each year the City and CRA have a Memorandum of Understanding with the Main Street
Crestview Assoociation for events and downtown business promotions. The 2022-2023 agreement is attached.
GOALS & OBJECTIVES
This item is consistent with the CRA Strategic Plan 2020 Gateway to Opportunities as follows:
To revitalize the district capitalizing on current resources and recognized opportunities
1. Establish a revitalization task force to address economic and physical Revitalization
2. Maintain and Strengthen the Façade Grant Program
3. Develop green space, open space parks, and public plaza programs and promote connectivity within the
community
To provide infrastructure for current and future needs
1. Develop and enforce building and site maintenance codes
2. Eliminate the informality in the enforcement of regulations
3. Develop a sidewalk restoration and maintenance program
4. Review a realign downtown streets for efficiency/eliminate dangerous intersections
Market the District
1. Build and develop an active marketing and branding program
2. Promote CRA district on website and all social media platforms
3. Clearly identify “Historic Downtown Crestview” and direct visitors and locals to the district
4. Develop “Gateways to Crestview”
5. Develop a cohesive “family” of wayfinding signs to the district
Enhance Public and Private partnerships
1. Re-emphasize and incentivize the Crestview Main Street Program
Page 12 of 17
2. Refocus the Historic Preservation Board
3. Enhance the SR 85 Bridge
Enhance the Aesthetics of the District
1. Develop design guidelines for Facades, signage, landscaping , access and parking
2. Develop area around new courthouse/add public amenities
3. Eliminate informality of enforcement of regulations
Expand Activity in the District
1. Promote Arts in the downtown and entire CRA district
Economic Development in the District
1. Amend Comprehensive plan to mixed use for downtown district
2. Develop a commercial incentive program to encourage new development, economic activities and job
creation
Connectivity
1. Develop an access road from Industrial Drive to Twin Hills Park
2. Develop a Bike path/pedestrian trail link to between downtown and Twin Hills Park
3. Connect Industrial Drive to Twin Hills park with new entrance
FINANCIAL IMPACT
The financial Impact to the CRA is included in the 2022-2023 Budget,
RECOMMENDED ACTION
Staff respectfully requests the CRA Board approve the attached agreement between the City/CRA and Main
Street Crestview Association.
Attachments
1. 2022-2023 MOU
Page 13 of 17
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into by and between the City of
Crestview, the Community Redevelopment Agency (CRA), and the Main Street Crestview
Association, Inc. (MSCA).
Purpose: The purpose of this MOU is to set forth mutual understandings and agreements
between the parties concerning their collaborative relationship and mutual goal to enhance and
benefit the CRA’s downtown corridor.
Roles and Responsibilities
The CRA agrees to:
1. Fund the MSCA with $50,000 paid in two $25,000 installments in the months of
November and March, for MSCA to use as listed below, except that 15% ($7,500) be
earmarked for marketing to include promotions of CRA district businesses/events.
2. Provide, as determined by the City of Crestview, reasonable support from Public
Services/Public Information/Police/Fire for events.
3. Aid in the promotion of MSCA events.
4. Work with MSCA to provide logistics, personnel, and/or equipment needed for
MSCA events. If additional events require permitting or equipment from the City of
Crestview/CRA, these fees will be waived. If additional personnel support is required
for events outside of the five (5) primary events listed in this MOU, the CRA/City of
Crestview agrees to negotiate fees based on the Special Events Fee Schedule.
5. Provide MSCA with an itemized invoice for use of port-a-potties at MSCA specific
events, either post each event or in the month of September to cover the fiscal year
prior to closing of finances; time will be agreed upon in writing by both parties
(MSCA and City of Crestview/CRA.)
The MSCA agrees to:
1. Provide an annual budget for MSCA to include how CRA spending will be used,
prior to the CRA’s fiscal year.
2. Provide a copy of the monthly budget report to the CRA director.
3. Market and promote MSCA partners and/or businesses within the CRA district.
4. Promote CRA grant programs to eligible businesses.
5. Conduct five (5) primary events in the Main Street area to include:
a. Crestview Fall Festival.
b. Crestview Christmas Parade.
c. Crestview New Year’s Eve Celebration.
d. Crestview July 4th Celebration.
e. Veterans Day Parade.
Page 14 of 17
6. The four primary events must include “Crestview” in the event title, and all marketing
and promotional material for these events must have the CRA and City of Crestview
logos.
7. Conduct additional events as determined by the MSCA board.
8. Assist the City of Crestview and/or CRA with events as requested; additional events
outside the five (5) primary events listed in this MOU must be submitted with a
minimum four (4) week notice and not coincide with any already sanctioned MSCA
events. Additional events may require additional payment to cover unbudgeted
expenses. Any additional payments shall be negotiated prior to the event.
9. Maintain not less than weekly contact with the CRA director except in cases of
unforeseen circumstances or if the MSCA executive director is unavailable due to
requested time off.
10. Provide event insurance and/or licenses/certifications for all MSCA and/or
City/CRA-sponsored events that MSCA has been asked to partake in within the CRA
district.
11. Maintain not less than monthly meetings with the CRA director and City Public
Information Manager on the status of all events, etc. This meeting will include a
discussion of upcoming events, a review of promotional materials, and any other
items for discussion as determined by attendees.
12. Coordinate a pre-event meeting to include the MSCA executive director, CRA
director, Crestview Public Information Officer, and a Crestview Parks and Recreation
representative no less than 48 hours prior to the five (5) primary events listed in the
MOU or other planned MSCA events that require assistance from the City of
Crestview or CRA.
Cancellation Policy: If it is determined at the pre-event meeting that a cancellation is possible,
then another meeting will be called no later than two (2) hours prior to the event with the MSCA,
CRA director, and Crestview Public Information Manager to make the final decision on event
cancellation/postponement and public messaging.
Timeframe: This MOU applies to the budget period beginning on October 1, 2022 and ending
on September 30, 2023.
Public Records: In accordance with Florida law, the attached Public Records Addendum is
incorporated herein and shall be binding on MSCA.
Integration: This MOU is the complete agreement between the CRA and MSCA and may be
amended only by a written agreement signed by each of the parties.
Effective Date: The effective date of this MOU is November 14, 2022.
Page 15 of 17
CITY OF CRESTVIEW, FLORIDA
COMMUNITYREDEVELOPMENTAGENCY
By: ___________ _ Tim Bolduc, CIty Manager
By:----------
Elizabeth Roy, CRA Director
MAIN STREET CRESTVIEW ASSOCIATION, INC,
3\1. U51t
Bylr°c.L. �� Traci Medlock, Board President
Date: _____ _
Date_· _____ _
Date:q · }Jov ·d-Do-�
Page 16 of 17
CITY OF CRESTVIEW, FLORIDA
PUBLIC ACCESS FORM
Main Street Crestview Association, Inc., as Contractor, shall comply with the requirements of
Florida’s Public Records law. In accordance with Section 119.0701, Florida Statutes, Contractor
shall:
a. Keep and maintain public records required by the public agency in order to perform the service.
b. Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided under Florida’s Public Records
Law or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of this contract if Contractor does not transfer the records
to the public agency: and
d. Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of Contractor or keep and maintain public records required by the public agency to
perform the service. If Contractor transfers all public records to the public agency upon
completion of the contract, Contractor shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements. If Contractor keeps and
maintains public records upon completion of this contract, the Contractor shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to
the public agency, upon request from public agency’s custodian of public records, in a format that
is compatible with the information technology systems of the public agency.
e. If contractor has questions regarding the application of Chapter 119, Florida Statutes, to
contractor’s duty to provide public records relating to this Agreement, contractor shall
contact the Custodian of Public Records at:
Maryanne Schrader, City Clerk
City of Crestview
198 North Wilson Street
P.O. Box 1209
Crestview, Florida 32536
(850) 682-1560 Extension 250
cityclerk@cityofcrestview.org
f. In the event the public agency must initiate litigation against Contractor in order to enforce
compliance with Chapter 119, Florida Statutes, or in the event of litigation filed against the public
agency because Contractor failed to provide access to public records responsive to a public record
request, the public agency shall be entitled to recover all costs, including but not limited to
reasonable attorneys’ fees, costs of suit, witness, fees, and expert witness fees extended as part of
said litigation and any subsequent appeals.
_____________________________
Signature
Page 17 of 17