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Home My Public Portal About11142022 City Council Regular Meeting Agenda Packet CITY COUNCIL REGULAR MEETING AGENDA November 14, 2022 6:00 p.m. Council Chambers The Public is invited to view our meetings on the City of Crestview Live stream at https://www.cityofcrestview.org or the City of Crestview Facebook Page. You may submit questions on any agenda item in advance (by 3:00 p.m. the day of the meeting) to cityclerk@cityofcrestview.org. 1. Call to Order 2. Invocation, Pledge of Allegiance 2.1. Pastor Brian Walton, Community of Christ Church 3. Open Policy Making and Legislative Session 4. Approve Agenda 5. Presentations and Reports 5.1. Northwest Crestview Bypass ACE Meeting 5.2. Powering Partnerships Certificate of Appreciation - Michael Beedie 5.3. Presentation for Tripp Zick 5.4. Proclamation declaring Saturday, November 26, 2022 as Small Business Saturday 6. Consent Agenda 6.1. Sewer Master Planning for Civic Complex Area 6.2. Approval of the October 17, 2022 Special City Council Meeting Minutes 6.3. Approval of the October 24, 2022 City Council Regular Meeting Minutes 7. Public Hearings / Ordinances on Second Reading 7.1. Ordinance 1900 - Antioch Road Annexation 7.2. Ordinance 1901 - Antioch Road Comprehensive Plan Amendment 7.3. Ordinance 1902 - Antioch Road Rezoning 7.4. Ordinance 1903 - Friendship Lane Annexation 7.5. Ordinance 1904 - Friendship Lane Comprehensive Plan Amendment Page 1 of 266 7.6. Ordinance 1905 - Friendship Lane Rezoning 7.7. Ordinance 1906 - Henderson Street Annexation 7.8. Ordinance 1907 - Henderson Street Comprehensive Plan Amendment 7.9. Ordinance 1908 - Henderson Street Rezoning 8. Ordinances on First Reading 8.1. Ordinance 1909 - North Ferdon & Third Ave Annexation 8.2. Ordinance 1910 - North Ferdon & Third Ave Comprehensive Plan Amendment 8.3. Ordinance 1911 - North Ferdon & Third Ave Rezoning 9. Resolutions 9.1. Rules and Procedures for the City Council 10. Action Items 10.1. Crestview Welcome Signs 10.2. Princeton Grove Memorandum of Understanding 10.3. City Clerk Annual Performance Evaluation 11. City Clerk Report 11.1. City of Crestview City Council Handbook 11.2. End of Year Office of the City Clerk Update 11.3. Nominate Shannon Hayes as an alternate to the Planning Development Board 12. City Manager Report 12.1. Community Development Director Barry Henderson - Report 12.2. Financial Update - Finance Director 13. Comments from the Mayor and Council 14. Comments from the Audience 15. Adjournment The Presentations section is for items that were submitted by a citizen or group of Citizens no later than the Wednesday 2 weeks prior to the meeting to the Clerk's office for approval. These items will be scheduled under the section titles Presentations and Reports. Supporting documents must be submitted at this time to be on the regular agenda. All Action Items are for staff and elected officials only and must be submitted for approval no later than the Wednesday 10 days prior to the meeting. Those not listed on the regular agenda who wish to address the council should fill out a yellow card. The card must be submitted to the City Clerk. Speaking time should be three minutes or less, large groups may designate a spokesperson. All remarks should be addressed to the Council as a whole and not to individual members. All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105. Notices of meetings and hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that, if Page 2 of 266 a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). In accordance with Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Maryanne Schrader, City Clerk at cityclerk@cityofcrestview.org or 850- 628-1560 option2 within 48 hours of the scheduled meeting. Any invocation that is offered before the official start of the City Council meeting shall be the voluntary offering of a private person, to and for the benefit of the City Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the City Council or the city staff, and the City is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. Persons in attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be construed as a demand, order, or any other type of command. No person in attendance at the meeting shall be required to participate in any opening invocation that is offered. A person may exit the City Council Chambers and return upon completion of the opening invocation if a person does not wish to participate in or witness the opening invocation. Page 3 of 266 CITY OF CRESTVIEW Item # 5.1. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Presentation TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Tim Bolduc, City Manager, Michael Criddle, Public Services Director, Kyle Lusk DATE: 11/9/2022 SUBJECT: Northwest Crestview Bypass ACE Meeting BACKGROUND: Okaloosa County will hold a public meeting for the Northwest Crestview Bypass project, Thursday, November 17, 2022, from 5:30 to 6:30 p.m. Central Time, at Warrior’s Hall, 201 Stillwell Boulevard, Crestview, FL. This meeting will be held in-person (no virtual component) to provide interested persons an opportunity to express their views about the draft study. The Northwest Crestview Bypass Alternative Corridor Evaluation (ACE) Study is a high-level planning study that focuses on the feasibility for a westerly bypass around Crestview as a continuation of the Southwest Bypass currently under construction. This northwest segment connects to the Southwest Bypass at US 90 and continues northwesterly to State Road 85. The purpose of this study is to provide regional system connectivity and improve mobility by providing an alternative to State Road 85 and completing the Western Bypass around the City of Crestview, consistent with local plans. The study area extends from US 90 north to Bill Lundy Road. The ACE Study (anticipated complete in 2023) will recommend corridor(s) to advance to the next phase, which is a Project Development and Environment (PD&E) Study. Future phases are not funded. Maps, drawings, and other information will be on display at the meeting. A presentation will be provided. County representatives will be available to discuss the study, answer questions, and receive comments. Persons wishing to submit written comments may do so at the meeting or may contact the County Project Manager using the information provided. The deadline to submit official comments related to this public meeting is Friday, December 2, 2022. If you have any questions or issues, please contact Stephen Blalock, P.E., Okaloosa County Project Manager, at (850) 683-6259 or via email at NWCB@myokaloosa.com. This meeting is being held without regard to race, color, national origin, age, sex, religion, disability, or family status. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services (free of charge) should contact the Project Manager at least seven days prior to the meeting. DISCUSSION: Cory Wilkinson, AICP, CEP will be available to answer any questions. GOALS & OBJECTIVES Page 4 of 266 This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity FINANCIAL IMPACT There is no cost to attending the Northwest Crestview Bypass Alternative Corridor Evaluation Study Public Meeting at Warrior Hall. RECOMMENDED ACTION Staff respectfully requests we allow Cory Wilkinson to discuss the upcoming Northwest Crestview Bypass Alternative Corridor Evaluation Study Public Meeting at Warrior Hall Attachments 1. NW Crestview Bypass brief to Commission and Council Page 5 of 266 Okaloosa County Northwest Crestview Bypass Alternative Corridor Evaluation Public Meeting Briefing to County Commission and City Council Page 6 of 266 Public Meeting Thursday, November 17, 2022 Warrior’s Hall 201 Stillwell Blvd, Crestview 5:30 – 6:30 p.m. Public Meeting 22 of 7Page 7 of 266 •Construction of PJ Adams Parkway, Southwest Bypass, and the new I-10 interchange at Antioch are underway and will provide new connections between SR 85, I-10, and US 90 •We are now planning the next phase: Northwest Crestview Bypass •The Northwest Bypass will connect to SR 85 north of Crestview. Overview of Area Projects 33 of 7 Funded by Okaloosa County Surtax dollars and a FDOT grant; developed with City of Crestview and FDOT. Page 8 of 266 ConstructionRight-of-WayDesign Objective and Overall Process Project Development & Environment Study Planning Phase Planning Phase We Are Here 2026-2030 2031-2035 2036-2045 Project Development and Environment (PD&E) Study Multi-phase process to determine alignment of the northwest segment of the Crestview Bypass Future phases are not funded. Timeframes based on the Long-Range Transportation Plan. 4 of 7Page 9 of 266 Initial Corridors •Six initial corridors were identified •Builds on previous studies •Corridors connect with the Southwest bypass currently under construction at or near US 90 •Corridors end at SR 85 and Airport Road, Adams Road or Bill Lundy Road. Study process is documented in the Alternative Corridor Evaluation Report (ACER)5 of 7Page 10 of 266 •Alternative 1, 2, and 6 were eliminated •Alternatives 3, 4 and 5 were refined to minimize impacts to people and resources 6 of 7 Corridors Remaining County to select recommended corridor following public meeting Page 11 of 266 What’s Next? 77 of 7 •Public meeting: November 17, 2022 •Comment period closes: December 2, 2022 •County recommendation:Spring 2023 •Report review / complete:Summer 2023 Comments to: Stephen Blalock, P.E. Okaloosa County Public Works NWCB@myokaloosa.com Page 12 of 266 CITY OF CRESTVIEW Item # 5.2. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Presentation TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Jerry Whitten, Mayor DATE: 10/28/2022 SUBJECT: Powering Partnerships Certificate of Appreciation - Michael Beedie BACKGROUND: Recognize Michael Beedie for partnering with the City of Crestview on numerous endeavors. DISCUSSION: Details will be added as the Mayor is reading the certificate aloud to Mr. Beedie. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT N/A RECOMMENDED ACTION Page 13 of 266 No Action Required Attachments 1. Beedie Cert of Recognition Page 14 of 266 Page 15 of 266 CITY OF CRESTVIEW Item # 5.3. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Presentation TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Jerry Whitten, Mayor DATE: 11/7/2022 SUBJECT: Presentation for Tripp Zick BACKGROUND: Tripp Zick informed his classmates that he wanted to be the future Mayor of the City of Crestview and dressed the part at his school event. DISCUSSION: Tripp is a 5 year old with aspirations of becoming a future mayor of our city. He is wearing a key card/name badge that says "Future Mayor". Picture was taken by his mother Brittany Young of Crestview High School. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT n/a Page 16 of 266 RECOMMENDED ACTION No action required. Attachments 1. cert tripp 2 Page 17 of 266 CERTIFICATE OF APPRECIATION this certificate is p resented to Dote Mayor JB Whitten Tripp Zick For your interest in the operation of city government and your aspirations to become the future Mayor of the City of Crestview November 14, 2022 Page 18 of 266 Proclamation Whereas, the government of Crestview, Florida, celebrates our local small businesses and the contributions they make to our local economy and community; and Whereas, according to the United States Small Business Administration, there are 32.5 million small businesses in the United States, small businesses represent 99.7% of firms with paid employees, small businesses are responsible for 62% of net new jobs created since 1995, and small businesses employ 46.8% of the employees in the private sector in the United States, and Whereas, 79% of consumers understand the importance of supporting the small businesses in their community on Small Business Saturday®, 70% report the day makes them want to encourage others to Shop Small®, independently-owned retailers, and 66% report that the day makes them want to Shop Small all year long; and Whereas, 58% of shoppers reported they shopped online with a small business and 54% reported they dined or ordered takeout from a small restaurant, bar, or café on Small Business Saturday in 2021; and Whereas, Crestview, Florida supports our local businesses that create jobs, boost our local economy, and preserve our communities; and Whereas, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, I, JB Whitten, Mayor of Crestview, Florida do hereby proclaim, November 26, 2022, as SMALL BUSINESS SATURDAY And urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. DULY PASSED AND ADOPTED BY: _______________________________ Mayor JB Whitten City of Crestview Page 19 of 266 CITY OF CRESTVIEW Item # 6.1. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Michael Criddle, Public Services Director DATE: 11/10/2022 SUBJECT: Sewer Master Planning for Civic Complex Area BACKGROUND: The City of Crestview has identified the potential for growth in its sewer collection system in the northeast corridor. Estimates for the area to be served in flow contribution are 800 Equivalent Residential Units (ERU). The City has asked Barge Design Solutions, Inc. (Barge) to evaluate the possibility of a lift station serving this development and connecting the force main to the existing collection system. Barge is currently under contract with the City for engineering services. DISCUSSION: The City of Crestview has identified potential for growth in its sewer collection system in the northeast corridor. Estimates for the area to be served in flow contribution are 800 Equivalent Residential Units (ERU). The City has asked Barge to evaluate the possibility of a lift station serving this development and connecting the force main to the existing collection system. Three connection points have been identified and will be evaluated for downstream capacity, and force main routing. The three connection points are within a mile of the proposed lift station site. This evaluation will be performed at a master planning level to determine the most suitable alternative with cost opinions to determine a path forward. Based on information provided to date and discussions of the system, it is anticipated that the master planning effort will include the following work items:  Investigate the potential routing options (3)  Determine the pumping capacity and lift station layout  Investigate the impact of the new pump station on the existing collection system  Provide an Opinion of Probable Costs (OPCC) for the 3 options. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Page 20 of 266 Opportunity- Promote an environment that encourages economic and educational opportunity FINANCIAL IMPACT The cost of the sewer master plan for the quadrant is a not-to-exceed amount of $40,000. This amount will be funded from the Utility Fund Public Works Administration Engineering Fees account. (440.0510.519.31.03). RECOMMENDED ACTION Staff respectfully request approval of Barge Task Order No.1 to proceed with the necessary planning for the continued growth of Crestview. Attachments 1. TO1_LS Masterplan Ex A Scope of Services 2022-10-20 FINAL Rev Page 21 of 266 Exhibit A, Task Order No. 2022-1 Civic Complex Sewer Master Plan City of Crestview, FL October 20, 2022 October 20, 2022 Civic Complex Sewer Master Plan Page 1 of 7 TASK ORDER 2022-1 PROFESSIONAL ENGINEERING SERVICES FOR CITY OF CRESTVIEW, FLORIDA CIVIC COMPLEX SEWER MASTER PLAN This task order is for the purpose of Barge Design Solutions, Inc. (Barge) as the ENGINEER to provide professional services to the City of Crestview, FL (Client) acting by and through the Continuing Services Engineering Contract, recently renewed on August 12, 2022. Barge Design Solutions, Inc. will provide the following scope of master planning services for City of Crestview, FL for the Civic Complex Sewer Master Plan, in accordance with the Professional Services Agreement (Agreement) dated November 3, 2020. The scope of work is presented in the following elements: I. Project Description II. Scope of Services III. Project Schedule IV. Compensation V. Future Services I. Project Description The City of Crestview has identified potential for growth in its sewer collection system in the northeast corridor. Estimates for the area to be served in flow contribution are 800 Equivalent Residential Units (ERU). The City has asked Barge to evaluate the possibility of a lift station serving this development and connecting the force main to the existing collection system. Three connection points have been identified and will be evaluated for downstream capacity, and force main routing. The three connection points are within a mile of the proposed lift station site. and has asked Barge to evaluate solutions to accomplish this objective. This evaluation will be performed at a master planning level to determine the most suitable alternative with cost opinions to advise the City of a path forward. Based on information provided to date and discussions of the system, it is anticipated that the master planning effort may include the following work items:  Investigate the potential routing options (3)  Determine the pumping capacity and lift station layout  Investigate the impact of the new pump station on the existing collection system  Provide an Opinion of Probable Costs (OPCC) for the 3 options. Page 22 of 266 Exhibit A, Task Order No. 2022-1 Civic Complex Sewer Master Plan City of Crestview, FL October 20, 2022 October 20, 2022 Civic Complex Sewer Master Plan Page 2 of 7 II. Scope of Services The scope of services is summarized into the following major tasks: Task 1 – Project Management Task 2 – Master Planning Task 1 – Project Management Barge will plan, manage, and execute the work in accordance with the schedule and budget established herein. The project management task will generally include the following activities:  Facilitate project initiation meeting with Client to identify key project stakeholders for distribution of project information, discuss pertinent data, project staffing and organization, and present project work plan and initial schedule.  Perform general project management duties including supervising and coordinating the project team and monitoring of project progress, costs, schedule, and work to complete.  Coordinate regular status meetings with Client staff, prepare meeting agenda, and prepare meeting summaries with action items and decisions. These meetings will occur as part of each project task.  Prepare and submit monthly invoices and project status reports. Communicate potential scope changes, schedule impacts, and cost risks to allow for timely guidance from Client staff to manage change. Deliverables: The following deliverables will be provided as part of this task:  Project Initiation Meeting Agenda and Summary  Meeting Agenda and Summaries  Monthly Progress Reports and Invoices Assumptions: The following assumptions are applicable to the above scope of services:  The project is assumed to have a 4-6 week duration. Page 23 of 266 Exhibit A, Task Order No. 2022-1 Civic Complex Sewer Master Plan City of Crestview, FL October 20, 2022 October 20, 2022 Civic Complex Sewer Master Plan Page 3 of 7 Task 2 – Master Planning This task will include master planning services including data review, and preparation of the Technical Memorandum. Task 2.1 – Data Collection and Verification  Participate in project initiation meeting with Client staff  Visit the site to review existing conditions and document significant changes from the available record drawings that might impact design, construction, or demolition activities.  Assist the City in performing draw-down testing of the impacted lift stations (if necessary).  Identify and request any documentation, information, SCADA data, etc. that may be needed for the evaluation and design. Task 2.2 – Evaluation and Recommendation  Set evaluation criteria, including potentially: o Amount of flow to be added from the proposed development o Investigate the possibility of incorporating the flow two nearby lift stations.  Identify potential remedies, including potentially: o Three routing options for the force main o Required downstream lift station or gravity sewer upgrades o Verification for need of phasing of pump capacity (built out of development) o Design requirements for proposed lift station  Perform evaluation to select the identified remedies to address capacity issues  Prepare Preliminary Engineering TM to include the following:  History and condition of existing facilities  Explanation of need for the project  Alternatives considered  Recommended design criteria  Perform internal quality review of the TM and address comments Page 24 of 266 Exhibit A, Task Order No. 2022-1 Civic Complex Sewer Master Plan City of Crestview, FL October 20, 2022 October 20, 2022 Civic Complex Sewer Master Plan Page 4 of 7  Submit draft TM to Client staff for review and comment  Incorporate comments and submit final TM  Prepare preliminary engineer’s opinion of probable construction cost (OPCC)  Facilitate review meeting to discuss the evaluation and recommendations. Task 2.3 – Downstream Capacity Evaluation Downstream Capacity Evaluation, including.  Prepare preliminary engineer’s opinion of probable construction cost (OPCC)  Prepare Preliminary Engineering TM to include the following:  History and condition of existing facilities  Explanation of need for the project  Alternatives considered  Recommended design criteria  Perform internal quality review of the TM and address comments  Submit draft TM to Client staff for review and comment  Review Client comments and discuss responses in a draft TM review workshop  Incorporate comments and submit final TM Deliverables: The following deliverables will be provided as part of this task:  Data Request  Draw Down Assistance and Available Data Evaluation of Impacted Lift Stations  Review of City records regarding the gravity portion of the proposed route of flow through the collection system  Memorandum of Recommended Options for serving the proposed development, including design recommendations for the proposed lift station  OPCC of Recommended Options (Max 3 Options) Page 25 of 266 Exhibit A, Task Order No. 2022-1 Civic Complex Sewer Master Plan City of Crestview, FL October 20, 2022 October 20, 2022 Civic Complex Sewer Master Plan Page 5 of 7 Assumptions: The following assumptions are applicable to the above scope of services:  Hydraulic Modeling (Computerize) is not included in this scope. Crestview does not currently have such model.  Subsurface Utility Engineering (SUE) is not included.  Client understands that Barge has no control over the cost or availability of labor, equipment materials, over-market conditions, or the Contractor’s method of pricing, and that Barge’s OPCC is made on the basis of Barge’s professional judgment and experience. Barge makes no warranty, express or implied, that the bids or the negotiated cost of the work will not vary from Barge’s OPCC. III. Project Schedule Total duration to completion for the proposed services is 4-6 weeks from the notice to proceed. See estimated schedule breakdown below. Tasks Start/Finish 1. Project Management From NTP: 4-6 weeks 2. Master Planning From NTP: 4-6 weeks IV. Compensation Client agrees to pay Barge for time worked on the project by various personnel plus applicable outside services and other expenses properly charged to the project in accordance with the Schedule of Standard Charges included below, invoiced monthly, per the terms of the continuing services agreement. The cost to complete the scope of work as defined in the tasks above is a not-to-exceed amount of $40,000. The budget status will be summarized monthly in our progress report and invoice submittal. Page 26 of 266 Exhibit A, Task Order No. 2022-1 Civic Complex Sewer Master Plan City of Crestview, FL October 20, 2022 October 20, 2022 Civic Complex Sewer Master Plan Page 6 of 7 Standard Hourly Rates Schedule The following hourly rates apply for personnel of Engineer and its wholly owned subsidiaries for time properly chargeable to the work. Additional services are subject to receipt of Engineer’s written justification and Owner’s written approval. Project Role Classification Hourly Rate Project Principal/Quality Control/Sr. Project Mgr./Sr. Technical Leader $ 200 to $ 260 Project Manager/ Sr. Professional Engineer $ 150 to $ 220 Professional Engineer I/Architect $ 110 to $ 195 Senior Designer $ 120 to $ 150 Professional Land Surveyor $ 110 to $ 195 Engineer-In-Training $ 90 to $ 130 Designer or CADD Technician $ 75 to $ 115 Project Administrator, Administrative Assistant $ 80 To $ 150 Surveyor/Survey Tech $ 60 to $ 110 Engineer’s Subcontractor and Subconsultant services contracted for a specific project, such as professional and technical consultants, laboratory testing, reproduction, photography, etc., will be invoiced at the amount of the subcontractor’s statement plus 15 percent. Other expenses such as travel expenses, mileage (standard IRS rates), reproduction, photography or videography, or other direct expenses incurred by the Engineer and excluded from the Agreement for Engineer’s services, will be invoiced at the actual cost incurred. The hourly rates above are valid until September 1, 2023, after which the rates may be adjusted annually based on average salary adjustments. V. Future Services Additional engineering support services, including but not limited to the items listed below, can be provided upon request and approval of detailed scope and fee by the Client.  Additional meetings with local, state, or federal agencies to discuss the Project beyond those indicated in the basic services.  Detailed design of recommended improvements. Page 27 of 266 Exhibit A, Task Order No. 2022-1 Civic Complex Sewer Master Plan City of Crestview, FL October 20, 2022 October 20, 2022 Civic Complex Sewer Master Plan Page 7 of 7 Hydraulic Modeling Services of the recommended improvements and its impact on the existing system. The City of Crestview, Florida Barge Design Solutions, Inc. __________________________ ____________________________ Signature Signature __________________________ ____________________________ Title Title ________________________ _______________________ Date Date Vice President 10-20-2022 Page 28 of 266 CITY OF CRESTVIEW Item # 6.2. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Maryanne Schrader, City Clerk DATE: 10/25/2022 SUBJECT: Approval of the October 17, 2022 Special City Council Meeting Minutes BACKGROUND: Routine approval of City Council meeting minutes. DISCUSSION: The draft minutes were distributed prior to the meeting. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT n/a RECOMMENDED ACTION Page 29 of 266 Staff requests approval of the October 17, 2022 Special City Council minutes. Attachments 1. 10172022 City Council Special Meeting Government Week Minutes draft Page 30 of 266 1 | P a g e City Council Special Meeting - DRAFT Minutes October 17, 2022 6:00 p.m. Council Chambers 1.Call to Order The Special Meeting of the Crestview City Council was called to order at 6:00 p.m. by Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich, Council members: Shannon Hayes, Doug Capps, Cynthia Brown, and Joe Blocker. Also present: City Manager Tim Bolduc, City Clerk Maryanne Schrader, and various staff members. City Attorney Jonathan Holloway was excused. 2.Invocation, Pledge of Allegiance 2.1.Pastor Mark Broadhead of First Presbyterian Church The Invocation and Pledge of Allegiance was led by Police Department Chaplain/ Pastor Mark Broadhead of First Presbyterian Church. 3.Open Policy Making and Legislative Session Mayor JB Whitten established a quorum and went over rules and procedures. 4.Approve Agenda Mayor JB Whitten stated he wanted to add a Proclamation and called for action. Motion by Council member Andrew Rencich and seconded by Council member Joe Blocker to approve the agenda, as amended. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 5.Presentations and Reports 5.1.Area Clubs and Organizations Mayor JB Whitten called Jean McCarthy forward to accept a Proclamation declaring the month of October 2022 as Library Cooperative Month. Council member C. Brown added they offer on-line educational opportunities and are on the cutting-edge of technology. Mayor JB Whitten recognized the individual clubs and organizations in attendance. Council member D. Capps invited the representatives of the Lions Club, Florida A & M University, and Seniors vs. Crime to highlight their programs. Council member S. Hayes invited the representatives of the Crestview Youth Coalition, Kiwanis Club, and Sisters City to highlight their programs. Page 31 of 266 Council member C. Brown invited the representatives of the Crestview Area for the Homeless, Rotary Club, and the Senior Circle to highlight their programs. Council member J. Blocker invited the representatives of the Crestview Main Street, Greater Federation of Women’s Clubs, and North Okaloosa Medical Center to highlight their programs. Mayor Pro-Tem A. Rencich thanked everyone for coming out. He invited the representatives of AMVETS Post 35, Crestview Chamber of Commerce, and Elks Lodge to highlight their programs. Mayor JB Whitten mentioned Crestview Community Chorus, Anna Patterson Charity Foundation and the Sons and Daughters of Italy. Mayor JB Whitten recognized Claudis Dale, a previous Citizen of the Year, as well as Mike Carroll, the current Citizen of the Year who were in attendance. Dinner at Dads, American Legion Post 75, Citizen Police Academy Alumni, and Shoal Rivers Republican Club, were also represented. Council member S. Hayes also mentioned the Crestview Youth Coalition, adding Mayor Whitten is a great partner. 6.Consent Agenda 7.Action Items – No additional items brought forward. 8.City Manager Report 8.1.City Manager Updates – No report. 9.Comments from the Mayor and Council Council member J. Blocker asked Rachel Conort of Crestview Main Street to come forward and provide a vision of what we will expect to see five years down the road. Rachel mentioned that a Communication Plan will be coming out in the next few weeks. She added we need “Feet on Main Street.” Council member C. Brown thanked all the representatives for coming and encouraged them to have a Facebook page. Council member S. Hayes mentioned the Carver Hill Memorial and Historical Society is meeting at the Carver Hill Museum on McClelland Street monthly on the first Tuesday. He also mentioned “Live after 5” on Main Street. Page 32 of 266 Mayor JB Whitten invited everyone to come out on Friday to Back Home Bakery for Coffee with City Leadership at 8:30 a.m. 10.Comments from the Audience - No further comments. 11.Adjournment Mayor JB Whitten adjourned the meeting at 6:55 p.m. Minutes approved on _____ day of ___________ 2022. ______________________ JB Whitten, Mayor __________________________ Maryanne Schrader, City Clerk Proper notice having been duly given Page 33 of 266 CITY OF CRESTVIEW Item # 6.3. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Maryanne Schrader, City Clerk DATE: 11/4/2022 SUBJECT: Approval of the October 24, 2022 City Council Regular Meeting Minutes BACKGROUND: This is a routine approval of past minutes. DISCUSSION: The draft minutes were distributed prior to the meeting. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT n/a RECOMMENDED ACTION Page 34 of 266 Staff requests a motion to approve the minutes of October 24, 2022. Attachments 1. 10242022 City Council Regular minutes draft Page 35 of 266 1 | P a g e City Council Regular Meeting Minutes - Draft October 24, 2022 6:00 p.m. Council Chambers 1.Call to Order The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich, Councilmembers: Shannon Hayes, Doug Capps, Cynthia Brown, and Joe Blocker. Also present: City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan Holloway, and various staff members. 2.Invocation, Pledge of Allegiance 2.1.The Invocation and Pledge of Allegiance was led by Fire Chief Anthony Holland. 3.Open Policy Making and Legislative Session Mayor JB Whitten established a quorum and went over the rules of procedure. 4.Approve Agenda Mayor JB Whitten announced he would delay the reading of the Proclamation until the next meeting and called for action. Motion by Councilmember Cynthia Brown and seconded by Councilmember Shannon Hayes to approve the agenda, as amended. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Douglas Capps. All ayes. Motion carried. 5.Presentations and Reports 5.1.Fire Department Strategic Plan Presentation City Manager T. Bolduc introduced Chief Tony Holland stating he will provide an overview of the strategic plan for the Fire Department. Fire Chief T. Holland said it was the first time the fire department has had a strategic plan. He went over the SWOT analysis with the full department represented. They chose eight staff members to bring the plan together. Fire Chief T. Holland went over the focus areas of the plan, and the eight goals. City Manager T. Bolduc updated the Council on how the team arrived at the goals. He said they will prioritize a needs assessment list, review the overall structure of the department, grant review committee, policies review committee, and radio communications strategy and timeline. He congratulated the fire department on the presented product. Fire Chief T. Holland replied that he has 49 fire fighters and 16 dispatch positions in Page 36 of 266 2 | P a g e response to Councilmember J. Blocker. 5.2.Employee of the Quarter Mayor Whitten requested Chief McCosker come forward to present the Officer of the Third Quarter and Officer of the Year for the police department. Officer Christine Peters was awarded the Officer of the Third Quarter. Mayor Whitten stated All In Credit Union sponsors the program. Chief McCosker presented the Officer of the Year award to Corporal Willie Butler. Mayor Whitten expressed how proud he is of the police department. Rachel Lewis of Lewis Galleries presented a watch to Corporal Butler in recognition of his service. Next, Mayor Whitten requested Chuck Powell, Parks and Recreation Director, to come forward. Mr. Powell announced Stephanie Raybon as the Employee of the Quarter. City Manager T. Bolduc congratulated the winners and presented them with a coin. 6.Consent Agenda Mayor JB Whitten called for action. Motion by Councilmember Douglas Capps and seconded by Councilmember Shannon Hayes to approve the Consent agenda, as presented. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Douglas Capps. All ayes. Motion carried. 6.1.Sewer Division Vacuum Truck Purchase 6.2.Approval of October 10, 2022 City Council Minutes 6.3.Concessionaire Agreement with Compass Rose Disc Golf Course 7.Public Hearings / Ordinances on Second Reading – Nothing brought forward. 8.Ordinances on First Reading 8.1.Ordinance 1897 - Airport Road Annexation Interim Planning Administrator Nicholas Schwendt presented Ordinance 1897 to the City Council regarding property in unincorporated section of Okaloosa County. He mentioned a development application has not been received. He went over the courtesy notices, posting, certified mailing, and advertisement per State Statute. Interim Planning Administrator Nicholas Schwendt stated they went over the options with the developer, as discussed at the last meeting. Page 37 of 266 3 | P a g e Interim Planning Administrator Nicholas Schwendt and asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Annexing to the City of Crestview, Florida, ± 13.16 Acres of Contiguous Lands Located In Section 33, Township 4 North, Range 23 West, and Being Described as Set Forth Herein; Providing for Authority; Providing for Land Description; Providing For Boundary; Providing For Land Use and Zoning Designation; Providing For Amendment to the Base, Land Use and Zoning Maps; Providing For a Comprehensive Plan Amendment; Providing For Filing With the Clerk of Circuit Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County and the Florida Department of State; Providing For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Dan Niblett, Trimcor Construction, came forward and presented the details of the plan they are proposing to the City Council stating it is an affordable development at the north end of the city. The company is proposing 192 apartments and plan to incorporate greenspace and amenities. Discussion ensued and the City Council voiced concern on the traffic issues, inadequate traffic lanes, the plan not being conducive to the surrounding homes, inadequate infrastructure for sewer lines, and preference for single-family homes as desirable to the area. In response to the concerns from City Manager T. Bolduc and the City Council, Dan Niblett said his company is willing to participate with the costs for the wastewater needs, however, he added his company could not approve a single-family plan concept, as it does not work with their business plan. Mayor JB Whitten called for comment from the public. Kerry May affirmed he does not want the development. Jessica Bader voiced concern on the increased population and traffic issues. She mentioned the restrictions on the deed that prevents this type of development adding she did not sign any document releasing the restriction. Sherry Cyrus said she does not think it is a good business move. She voiced concern about the increase in our school population, and the flooding on Houston Lane and Airport Road. Alex Zalenski voiced his concern on safety for school students. Jim Crosse voiced concern on the lack of an environmental study. He said Page 38 of 266 4 | P a g e construction of a sewer line would cause the closure of Airport Road, and the traffic would have to be rerouted for several months. He added one traffic light is insufficient for the volume of traffic and suggested a four-lane road. He said sidewalks are needed now, as well as filling in drainage ditches. Karen Shue voiced concern about the development. She stated the light on Highway 85 and Airport Road is a three-minute light. Josh H. also voiced concern about the traffic. He mentioned that the schools cannot handle extra kids. LeeAnn voiced concern about the impact of the schools. Mayor JB Whitten closed the public Hearing at 7:06 p.m. and asked for comment from the Council. Councilmember D. Capps said the Council is pro-development and for property rights. However, this project is outside of our strategic plan and will stress our infrastructure. Mayor JB Whitten called for action. Motion by Councilmember Shannon Hayes and seconded by Councilmember Joe Blocker to deny staff recommendations. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Douglas Capps. All ayes. Motion carried and the Ordinance was denied. 8.2.Ordinance 1903 Friendship Lane Annexation Interim Planning Administrator Nicholas Schwendt presented Ordinance 1903 - Friendship Lane Annexation to the City Council. He explained the advertisement issue with the previous advertisement and the need for readvertising. He went over the courtesy notices, posting, certified mailing, and advertisement per State Statute He went over the surrounding zoning. Interim Planning Administrator N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Annexing To The City Of Crestview, Florida, ± 2.19 Acres Of Contiguous Lands Located In Section 33, Township 4 North, Range 23 West, And Being Described As Set Forth Herein; Providing For Authority; Providing For Land Description; Providing For Boundary; Providing For Land Use And Zoning Designation; Providing For Amendment To The Base, Land Use And Zoning Maps; Providing For A Comprehensive Plan Amendment; Providing For Filing With The Clerk Of Circuit Court Of Okaloosa County, The Chief Administrative Officer Of Okaloosa County And The Florida Department Of State; Providing For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal Of Page 39 of 266 5 | P a g e Conflicting Codes And Ordinances; And Providing For An Effective Date. Motion was made by Councilmember Cynthia Brown and seconded by Councilmember Joe Blocker to approve Ordinance 1903 on 1st reading and move to second reading for final adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Douglas Capps. All ayes. Motion carried. 8.3.Ordinance 1904 - Friendship Lane Comprehensive Plan Amendment Interim Planning Administrator Nicholas Schwendt presented Ordinance 1904 - Friendship Lane Comprehensive Plan Amendment and explained the zoning and existing uses. Interim Planning Administrator N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Of The City Of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For Authority; Providing For Findings Of Fact; Providing For Purpose; Providing For Changing The Future Land Use Designation From Okaloosa County Low Density Residential To Commercial (C) On Approximately 2.19 Acres, More Or Less, In Section 33, Township 4 North, Range 23 West; Providing For Future Land Use Map Amendment; Providing For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal Of Conflicting Codes And Ordinances; And Providing For An Effective Date. Mayor Whitten called for action. Motion was made by Councilmember Joe Blocker and seconded by Councilmember Shannon Hayes to approve Ordinance 1904 on 1st reading and move to second reading for final adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Douglas Capps. All ayes. Motion carried. 8.4.Ordinance 1905 - Friendship Lane Rezoning Interim Planning Administrator Nicholas Schwendt presented Ordinance 1905 - Friendship Lane Rezoning to the City Council. He went over the zoning and mixed use for the surrounding property. Interim Planning Administrator Nicholas Schwendt asked the City Clerk to enter the staff report into the record: On August 24, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 5851 Friendship Lane. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The application requests the Commercial Low-Intensity District (C-1) zoning designation for the property. The Planning and Development Board recommended approval of the request on October 3, 2022. The property description is as follows: Property Owner: Wilson Bobby J & Page 40 of 266 6 | P a g e Katherine; 5851 Friendship Lane; Crestview, FL 32536-9322; Parcel ID: 33-4N-23- 0000-0059-0000; Site Size: 2.19 acres; Current FLU: Okaloosa County Low Density Residential. Current Zoning: Okaloosa County Residential-1; Current Land Use: Residential. The following provides the surrounding land use designations, zoning districts, and existing uses. Direction: North; FLU: Okaloosa County Mixed Use; Zoning: Okaloosa County Mixed Use; Existing Use: Residential; Direction: East; FLU: Okaloosa County Mixed Use; Zoning: Okaloosa County Mixed Use; Existing Use: Residential. Direction: South; FLU: Okaloosa County Low Density Residential; Zoning: Okaloosa County Residential-1: Existing Use: Residential; Direction: West; FLU: Mixed Use (MU); Zoning: Mixed Use (MU); Existing Use: Being developed for multi-family residential. The subject property is currently developed for residential use and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for commercial use. Staff reviewed the request for rezoning and finds the following: - The proposed zoning is consistent with the proposed future land use designation. - The uses within the requested zoning district are compatible with uses in the adjacent zoning districts. - The requested use is not substantially more or less intense than allowable development on adjacent parcels. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on October 13 and 20, 2022. Interim Planning Administrator Nicholas Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Of The City Of Crestview, Florida, Providing For The Rezoning Of 2.19 Acres, More Or Less, Of Real Property, Located In Section 33, Township 4 North, Range 23 West, From The Okaloosa County Residential-1 Zoning District To The Commercial Low- Intensity District (C-1) Zoning District; Providing For Authority; Providing For The Updating Of The Crestview Zoning Map; Providing For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal Of Conflicting Codes And Ordinances; And Providing For An Effective Date. Mayor JB Whitten called for comment from Council. Councilmember D. Capps requested information regarding use. Gary Gilbert of Tellus Partners came forward to represent his company stating he did not have a development order yet. Motion was made by Councilmember Cynthia Brown and seconded by Councilmember Douglas Capps to approve Ordinance 1905 on 1st reading and move to second reading for final adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Douglas Capps. All ayes. Page 41 of 266 7 | P a g e Motion carried. 9. Resolutions – No items brought forward. 10.Action Items – No items brought forward. 11.City Clerk Report 11.1.Citizen of the Year nominations are due by November 1, 2022. City Clerk Maryanne Schrader reminded the Council that the Mae Reatha Coleman Citizen of the Year nominations are due on November 1st and added that a meeting to review the nominations is scheduled for Thursday, November 10, 2022 at 5:00 p.m. 12.City Manager Report 12.1.Financial Update - Finance Director Finance Director Gina Toussaint updated the Council regarding the August financials adding the links to the documents are available in the staff report. City Manager T. Bolduc said we have made a wise decision on smart planning. Everyone who owns property has a right to build on their property and provided clarification on comments made. He added city staff has been busy with Government Week activities. He added he will provide a monthly booklet next month to update City Council. 13.Comments from the Mayor and Council Councilmember D. Capps agreed with the smart growth. Councilmember S. Hayes said we had a fantastic Government Week and applauded the several opportunities for citizen engagement. Councilmember C. Brown concurred about the success of Government Week and appreciated the work from staff. Councilmember J. Blocker said it takes leaders to bring it together and thanked staff. Mayor Whitten also appreciated the time and effort from staff. He thanked all for the participation. Mayor Whitten went over the various upcoming events throughout the city. 14.Comments from the Audience Gary Gilbert, Tellus Partners, clarified the intention for the property stating they plan to build apartments. He said they have heard the concern about school traffic. However, he explained that Mr. Bob Wilson has an easement out to Highway 85. He mentioned Mike McDuffie plans to place a wedding event or sandwich shop in the complex. He commended the city on the small town, and the staff in Community Development. 15.Adjournment Page 42 of 266 8 | P a g e Mayor JB Whitten adjourned the meeting at 7:38 p.m. Minutes approved this __ day of __, 2022. _______________________ JB Whitten, Mayor __________________________________ Maryanne Schrader, City Clerk Proper Notice Having Been Duly Given Page 43 of 266 CITY OF CRESTVIEW Item # 7.1. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/7/2022 SUBJECT: Ordinance 1900 - Antioch Road Annexation BACKGROUND: On August 21, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located on Antioch Road. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The Planning and Development Board recommended approval on October 3, 2022, and the first reading was approved by the City Council on October 10, 2022. DISCUSSION: The property description is as follows: Property Owner: Miller Jason 891 S Ferdon Blvd Crestview, FL 32536 Parcel ID: 26-3N-24-0000-0015-001B Site Size: 1.23 acres Current FLU: Okaloosa County Low Density Residential Current Zoning: Okaloosa County Residential-1 Current Land Use: Vacant The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Low Density Residential Okaloosa County Residential-1 Residential East Public Lands (PL) Public Lands (PL) Commercial South Commercial (C) Commercial Low-Intensity District (C-1) Residential West Commercial (C) Commercial Low-Intensity District (C-1) Vacant Page 44 of 266 The subject property is currently vacant, and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for commercial use. Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and finds the following: - The property is contiguous to the city limits; - The property is comprised of one (1) lot in unincorporated Okaloosa County, and is therefore considered compact; - The annexation of the property would not create an enclave - The subject property is not included in the boundary of another municipality; and, - The subject property meets the definition of urban purposes. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. A letter was sent via certified mail to the Okaloosa Board of County Commissioners on September 20, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on September 22 and 29, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for annexation have been waived for this application as it was received during the moratorium on annexation fees. The cost of advertising was $544.50. The successful annexation of this property will have positive future impacts, including ad valorem revenue based on future taxable assessed value, development and building permit fees, and utility usage fees. RECOMMENDED ACTION Staff respectfully requests adoption of Ordinance 1900 on second reading. Attachments 1. Exhibit Packet Page 45 of 266 ORDINANCE: 1900 AN ORDINANCE ANNEXING TO THE CITY OF CRESTVIEW, FLORIDA, ± 1.23 ACRES OF CONTIGUOUS LANDS LOCATED IN SECTION 26, TOWNSHIP 3 NORTH, RANGE 24 WEST, AND BEING DESCRIBED AS SET FORTH HEREIN; PROVIDING FOR AUTHORITY; PROVIDING FOR LAND DESCRIPTION; PROVIDING FOR BOUNDARY; PROVIDING FOR LAND USE AND ZONING DESIGNATION; PROVIDING FOR AMENDMENT TO THE BASE, LAND USE AND ZONING MAPS; PROVIDING FOR A COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR FILING WITH THE CLERK OF CIRCUIT COURT OF OKALOOSA COUNTY, THE CHIEF ADMINISTRATIVE OFFICER OF OKALOOSA COUNTY AND THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 171, Florida Statutes, and Section 2 of the City Charter. SECTION 2 – LAND DESCRIPTION. The following described unincorporated area contiguous to the City of Crestview, Florida, is hereby annexed to the City: PIN # 26-3N-24-0000-0015-001B (Deed recorded in Book 3630, page 3907, dated July 1, 2022) Commence at the Northeast corner of the Southwest Quarter of the Northwest Quarter of Section 26, Township 3 North, Range 24 West Okaloosa County, Florida; thence proceed South 01 degrees 12 minutes 59 seconds West along the East line of said Southwest Quarter of Northwest Quarter, a distance of 157.56 feet to the Southwesterly right of way line of Antioch Road. Said point lying in a curve concave Northeasterly and having a radius of 2914.93 fee thence proceed along the arc of said curve, through a central angle of 01 degrees 43 minutes 51 seconds. An arc distance of 88.05 feet (chord bearing and distance South 23 degrees 21 minutes 58 seconds East, a distance of 88.05 feet), to the Point of Tangency of said curve; thence proceed South 24 degrees 20 minutes 04 seconds East, along said right of way line a distance of 259.89 feet to the Point of Beginning; thence continue South 24 degrees 20 minutes 04 seconds East, along said right of way line, a distance of 163.67 feet; thence departing said right of way line, proceed South 71 degrees 24 minutes 20 seconds West, a distance of 371.04 feet; thence proceed North 20 degrees 26 minutes 30 seconds West, a distance of 130.00 feet; thence proceed North 66 degrees 09 minutes 53 seconds East, a distance of 360.37 feet to the Point of Beginning of the Parcel herein described. SECTION 3 – BOUNDARY. The existing boundary line of the City of Crestview, Florida, is modified to include the herein referenced tract of land and the base, zoning and land use maps shall be updated to reflect these changes pursuant to law. SECTION 4 – LAND USE AND ZONING. Pursuant to general law, the property hereby annexed was subject to Okaloosa County land development, land use plan, and zoning or subdivision regulations, which shall remain Page 46 of 266 in full force and effect until rezoning and land use changes are finalized by the City in compliance with the Comprehensive Plan. SECTION 5 – COMPREHENSIVE PLAN UPDATE. Pursuant to Chapter 163.011, et seq. petitioner for annexation shall apply through the City for a Comprehensive Plan change which will designate the future land use category for the parcel, with a zoning designation to be assigned and run concurrent with the approval and adoption of the Comprehensive Plan amendment by the proper authorities. SECTION 6 – MAP UPDATE. The Base, Zoning and Future Land Use Maps shall be updated at the earliest possible date. SECTION 7 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk of Circuit Court of Okaloosa County and with the Florida Department of the State. SECTION 8 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 9 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 10 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 11 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 12 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption. Passed and adopted on second reading by the City Council of Crestview, Florida on the 14th day of November, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 14th day of November, 2022. ______________________________________ J. B. Whitten Mayor Page 47 of 266 Page 48 of 266 I -1 0 A N T I O C H R D HWY 90 W HWY 4 J A M E S L E E B LV D W I-10 Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 49 of 266 ANTIOCH RD LACEY L N PETAL PL J E R R Y L N Existing Use¯ PREPARED BY CITY OF CR ESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 S TATE PLANE , NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits Existing Use Golf CourseImproved AMobile HomeSingle FamilyTimberlandVacant Page 50 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Agriculture (AG)Low Density Residential (LDR)Mixed Use (MU) Page 51 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County Zoning Agricultural (AA)Residential - 1 (R-1)Mixed Use (MU) Page 52 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N ProposedFuture Land Use ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 FeetLegend Subject Parcel City Limits City Future Land Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Agriculture (AG)Low Density Residential (LDR)Mixed Use (MU) Page 53 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N ProposedZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District(R-1E) Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU) Commercial (C-1) Commercial (C-2) Industrial (IN) Public Lands (P)Conservation (E) County Zoning Agricultural (AA)Residential - 1 (R-1) Mixed Use (MU) Page 54 of 266 CITY OF CRESTVIEW Item # 7.2. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/7/2022 SUBJECT: Ordinance 1901 - Antioch Road Comprehensive Plan Amendment BACKGROUND: On August 21, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located on Antioch Road. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The application requests the Commercial (C) future land use designation for the property. The Planning and Development Board recommended approval on October 3, 2022, and the first reading was approved by the City Council on October 10, 2022. DISCUSSION: The property description is as follows: Property Owner: Miller Jason 891 S Ferdon Blvd Crestview, FL 32536 Parcel ID: 26-3N-24-0000-0015-001B Site Size: 1.23 acres Current FLU: Okaloosa County Low Density Residential Current Zoning: Okaloosa County Residential-1 Current Land Use: Vacant The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Low Density Residential Okaloosa County Residential-1 Residential East Public Lands (PL) Public Lands (PL) Commercial South Commercial (C) Commercial Low-Intensity District (C-1) Residential West Commercial (C) Commercial Low-Intensity District (C-1) Vacant Page 55 of 266 The subject property is currently vacant, and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for commercial use. Staff reviewed the request for a comprehensive plan amendment and finds the following: - The proposed future land use map designation is compatible with the surrounding area. - The proposed future land use map designation is consistent with the city’s comprehensive plan and land development code. - The process for adoption of the future land use map amendment follows all requirements of Florida statute sections 163.3184 (3) and (5). - The proposed amendment does not involve a text change to goals, policies, and objectives of the comprehensive plan. It only proposes a land use change to the future land use map for a site- specific small-scale development. - The subject property is not located within an area of critical state concern. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on September 22 and 29, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the comprehensive plan amendment have been waived for this application as it was received during the moratorium on annexation fees. There is no additional cost of advertising as the comprehensive plan amendment request was included in the advertisement for annexation. RECOMMENDED ACTION Staff respectfully requests adoption of Ordinance 1901 on second reading. Attachments 1. Exhibit Packet Page 56 of 266 ORDINANCE: 1901 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE FUTURE LAND USE DESIGNATION FROM OKALOOSA COUNTY LOW DENSITY RESIDENTIAL TO COMMERCIAL (C) ON APPROXIMATELY 1.23 ACRES, MORE OR LESS, IN SECTION 26, TOWNSHIP 3 NORTH, RANGE 24 WEST; PROVIDING FOR FUTURE LAND USE MAP AMENDMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter, §163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan. SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following: A. This amendment will promote compact, orderly development and discourage urban sprawl; and B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting as the Local Planning Agency with its recommendations reported to the City Council; and C. A public hearing has been conducted by the City Council after "due public notice"; and D. This amendment involves changing the future land use designation from Okaloosa County Low Density Residential to Commercial (C) on a parcel of land containing 1.23 acres, more or less, lying within the corporate limits of the City; and E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the City and its citizens. SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview Comprehensive Plan: 2020." The amendment is described in Section 4 below. SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by changing the future land use category of a parcel containing approximately 1.23 acres of land, more or less, from Okaloosa County Low Density Residential to Commercial (C). For the purposes of this Ordinance and Comprehensive Plan Amendment, the 1.23 acres, more or less, is known as Parcel 26-3N-24-0000-0015-001B and commonly described as: Commence at the Northeast corner of the Southwest Quarter of the Northwest Quarter of Section 26, Township 3 North, Range 24 West Okaloosa County, Florida; thence proceed South 01 degrees 12 minutes 59 seconds West along the East line of said Southwest Quarter of Northwest Quarter, a distance of 157.56 feet to the Southwesterly right of way line of Antioch Road. Said point lying in a curve concave Northeasterly and having a radius of 2914.93 fee thence proceed along the arc of said curve, through a central angle of 01 degrees 43 minutes 51 seconds. An arc distance of 88.05 feet (chord bearing and distance South 23 degrees 21 minutes 58 seconds East, a distance of Page 57 of 266 88.05 feet), to the Point of Tangency of said curve; thence proceed South 24 degrees 20 minutes 04 seconds East, along said right of way line a distance of 259.89 feet to the Point of Beginning; thence continue South 24 degrees 20 minutes 04 seconds East, along said right of way line, a distance of 163.67 feet; thence departing said right of way line, proceed South 71 degrees 24 minutes 20 seconds West, a distance of 371.04 feet; thence proceed North 20 degrees 26 minutes 30 seconds West, a distance of 130.00 feet; thence proceed North 66 degrees 09 minutes 53 seconds East, a distance of 360.37 feet to the Point of Beginning of the Parcel herein described. The Commercial (C) Future Land Use Category is hereby imposed on Parcel 26-3N-24-0000-0015-001B. Exhibit A, which is attached hereto and made a part hereof by reference, graphically depicts the revisions to the Future Land Use Map and shows Parcel 26-3N-24-0000-0015-001B thereon. SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty- one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S. Passed and adopted on second reading by the City Council of Crestview, Florida on the 14th day of November, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 14th day of November, 2022. ______________________________________ J. B. Whitten Mayor Page 58 of 266 Page 59 of 266 I -1 0 A N T I O C H R D HWY 90 W HWY 4 J A M E S L E E B LV D W I-10 Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 60 of 266 ANTIOCH RD LACEY L N PETAL PL J E R R Y L N Existing Use¯ PREPARED BY CITY OF CR ESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 S TATE PLANE , NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits Existing Use Golf CourseImproved AMobile HomeSingle FamilyTimberlandVacant Page 61 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Agriculture (AG)Low Density Residential (LDR)Mixed Use (MU) Page 62 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County Zoning Agricultural (AA)Residential - 1 (R-1)Mixed Use (MU) Page 63 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N ProposedFuture Land Use ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 FeetLegend Subject Parcel City Limits City Future Land Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Agriculture (AG)Low Density Residential (LDR)Mixed Use (MU) Page 64 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N ProposedZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District(R-1E) Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU) Commercial (C-1) Commercial (C-2) Industrial (IN) Public Lands (P)Conservation (E) County Zoning Agricultural (AA)Residential - 1 (R-1) Mixed Use (MU) Page 65 of 266 CITY OF CRESTVIEW Item # 7.3. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/7/2022 SUBJECT: Ordinance 1902 - Antioch Road Rezoning BACKGROUND: On August 21, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located on Antioch Road. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The application requests the Commercial Low-Intensity District (C-1) zoning designation for the property. The Planning and Development Board recommended approval of the request on October 3, 2022, and the first reading was approved by the City Council on October 10, 2022. DISCUSSION: The property description is as follows: Property Owner: Miller Jason 891 S Ferdon Blvd Crestview, FL 32536 Parcel ID: 26-3N-24-0000-0015-001B Site Size: 1.23 acres Current FLU: Okaloosa County Low Density Residential Current Zoning: Okaloosa County Residential-1 Current Land Use: Vacant The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Low Density Residential Okaloosa County Residential-1 Residential East Public Lands (PL) Public Lands (PL) Commercial South Commercial (C) Commercial Low-Intensity District (C-1) Residential West Commercial (C) Commercial Low-Intensity District (C-1) Vacant Page 66 of 266 The subject property is currently vacant, and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for commercial use. Staff reviewed the request for rezoning and finds the following: - The proposed zoning is consistent with the proposed future land use designation. - The uses within the requested zoning district are compatible with uses in the adjacent zoning districts. - The requested use is not substantially more or less intense than allowable development on adjacent parcels. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on September 22 and 29, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the rezoning request have been waived for this application as it was received during the moratorium on annexation fees. There is no additional cost of advertising as the rezoning request was included in the advertisement for annexation. RECOMMENDED ACTION Staff respectfully requests adoption of Ordinance 1902 on second reading. Attachments 1. Exhibit Packet Page 67 of 266 ORDINANCE: 1902 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, PROVIDING FOR THE REZONING OF 1.23 ACRES, MORE OR LESS, OF REAL PROPERTY, LOCATED IN SECTION 26, TOWNSHIP 3 NORTH, RANGE 24 WEST, FROM THE OKALOOSA COUNTY RESIDENTIAL-1 ZONING DISTRICT TO THE COMMERCIAL LOW- INTENSITY DISTRICT (C-1 ) ZONING DISTRICT; PROVIDING FOR AUTHORITY; PROVIDING FOR THE UPDATING OF THE CRESTVIEW ZONING MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes and Chapter 102, City Code. SECTION 2 – PROPERTY REZONED. The following described 1.23 acres, more or less, of real property lying within the corporate limits of Crestview, Florida, with 1.23 acres, more or less, being formerly zoned Okaloosa County Residential-1 with the Commercial (C) Future Land Use Map designation recently ratified by the City Council through adoption of Ordinance 1901, is hereby rezoned to Commercial Low-Intensity District (C-1) to wit: PIN # 26-3N-24-0000-0015-001B Commence at the Northeast corner of the Southwest Quarter of the Northwest Quarter of Section 26, Township 3 North, Range 24 West Okaloosa County, Florida; thence proceed South 01 degrees 12 minutes 59 seconds West along the East line of said Southwest Quarter of Northwest Quarter, a distance of 157.56 feet to the Southwesterly right of way line of Antioch Road. Said point lying in a curve concave Northeasterly and having a radius of 2914.93 fee thence proceed along the arc of said curve, through a central angle of 01 degrees 43 minutes 51 seconds. An arc distance of 88.05 feet (chord bearing and distance South 23 degrees 21 minutes 58 seconds East, a distance of 88.05 feet), to the Point of Tangency of said curve; thence proceed South 24 degrees 20 minutes 04 seconds East, along said right of way line a distance of 259.89 feet to the Point of Beginning; thence continue South 24 degrees 20 minutes 04 seconds East, along said right of way line, a distance of 163.67 feet; thence departing said right of way line, proceed South 71 degrees 24 minutes 20 seconds West, a distance of 371.04 feet; thence proceed North 20 degrees 26 minutes 30 seconds West, a distance of 130.00 feet; thence proceed North 66 degrees 09 minutes 53 seconds East, a distance of 360.37 feet to the Point of Beginning of the Parcel herein described. SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect the above changes concurrent with passage of this ordinance, which is attached hereto. SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. Page 68 of 266 SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan Amendment is adopted by Ordinance # 1901 and becomes legally effective. Passed and adopted on second reading by the City Council of Crestview, Florida on the 14th day of November, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 14th day of November, 2022. ______________________________________ J. B. Whitten Mayor Page 69 of 266 Page 70 of 266 I -1 0 A N T I O C H R D HWY 90 W HWY 4 J A M E S L E E B LV D W I-10 Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 71 of 266 ANTIOCH RD LACEY L N PETAL PL J E R R Y L N Existing Use¯ PREPARED BY CITY OF CR ESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 S TATE PLANE , NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits Existing Use Golf CourseImproved AMobile HomeSingle FamilyTimberlandVacant Page 72 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Agriculture (AG)Low Density Residential (LDR)Mixed Use (MU) Page 73 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County Zoning Agricultural (AA)Residential - 1 (R-1)Mixed Use (MU) Page 74 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N ProposedFuture Land Use ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 FeetLegend Subject Parcel City Limits City Future Land Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Agriculture (AG)Low Density Residential (LDR)Mixed Use (MU) Page 75 of 266 ANTIOCH RD LA CEY L N PETAL PL J E R R Y L N ProposedZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District(R-1E) Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU) Commercial (C-1) Commercial (C-2) Industrial (IN) Public Lands (P)Conservation (E) County Zoning Agricultural (AA)Residential - 1 (R-1) Mixed Use (MU) Page 76 of 266 CITY OF CRESTVIEW Item # 7.4. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/7/2022 SUBJECT: Ordinance 1903 - Friendship Lane Annexation BACKGROUND: On August 24, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 5851 Friendship Lane. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The Planning and Development Board recommended approval on October 3, 2022, and the first reading was approved by the City Council on October 10, 2022. DISCUSSION: The property description is as follows: Property Owner: Wilson Bobby J & Katherine 5851 Friendship Lane Crestview, FL 325369322 Parcel ID: 33-4N-23-0000-0059-0000 Site Size: 2.19 acres Current FLU: Okaloosa County Low Density Residential Current Zoning: Okaloosa County Residential-1 Current Land Use: Residential The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential East Okaloosa County Mixed Use Okaloosa County Mixed Use Residential South Okaloosa County Low Density Residential Okaloosa County Residential-1 Residential West Mixed Use (MU) Mixed Use (MU) Being developed for multi- family residential Page 77 of 266 The subject property is currently developed for residential use and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for commercial use. Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and finds the following: - The property is contiguous to the city limits; - The property is comprised of one (1) lot in unincorporated Okaloosa County, and is therefore considered compact; - The annexation of the property would not create an enclave - The subject property is not included in the boundary of another municipality; and, - The subject property meets the definition of urban purposes. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. A letter was sent via certified mail to the Okaloosa Board of County Commissioners on September 20, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on October 13 and 20, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for annexation have been waived for this application as it was received during the moratorium on annexation fees. The cost of advertising was $544.50. The successful annexation of this property will have positive future impacts, including ad valorem revenue based on future taxable assessed value, development and building permit fees, and utility usage fees. RECOMMENDED ACTION Staff respectfully requests adoption of Ordinance 1903 on second reading. Attachments 1. Exhibit Packet Page 78 of 266 ORDINANCE: 1903 AN ORDINANCE ANNEXING TO THE CITY OF CRESTVIEW, FLORIDA, ± 2.19 ACRES OF CONTIGUOUS LANDS LOCATED IN SECTION 33, TOWNSHIP 4 NORTH, RANGE 23 WEST, AND BEING DESCRIBED AS SET FORTH HEREIN; PROVIDING FOR AUTHORITY; PROVIDING FOR LAND DESCRIPTION; PROVIDING FOR BOUNDARY; PROVIDING FOR LAND USE AND ZONING DESIGNATION; PROVIDING FOR AMENDMENT TO THE BASE, LAND USE AND ZONING MAPS; PROVIDING FOR A COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR FILING WITH THE CLERK OF CIRCUIT COURT OF OKALOOSA COUNTY, THE CHIEF ADMINISTRATIVE OFFICER OF OKALOOSA COUNTY AND THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 171, Florida Statutes, and Section 2 of the City Charter. SECTION 2 – LAND DESCRIPTION. The following described unincorporated area contiguous to the City of Crestview, Florida, is hereby annexed to the City: PIN # 33-4N-23-0000-0059-0000 (Deed recorded in Book 1107, page 1811, dated January 15, 1981) Commencing at the Northwest corner of Southwest Quarter of Southwest Quarter of Section 33, Township 4 North, Range 23 West, and run South along Section line 320.0 feet to a concrete monument, thence East 205.0 feet to a concrete monument, thence North 0.52 feet to P.C. of a curve (with a radius of 85.0 feet) thence Northeasterly along the chord of said curve to the right a distance of 131.52 feet to P.T. of a curve, thence East 41.70 feet to a concrete monument, thence North 223.16 feet to a concrete monument, thence Northwesterly 328.15 feet to Point of Beginning, all lying in the Southwest Quarter of Southwest Quarter of Section 33, Township 4 North, Range 23 West, Okaloosa County, Florida, containing 2 .19 acres. Subject to Restrictions and Easements of record. SECTION 3 – BOUNDARY. The existing boundary line of the City of Crestview, Florida, is modified to include the herein referenced tract of land and the base, zoning and land use maps shall be updated to reflect these changes pursuant to law. SECTION 4 – LAND USE AND ZONING. Pursuant to general law, the property hereby annexed was subject to Okaloosa County land development, land use plan, and zoning or subdivision regulations, which shall remain in full force and effect until rezoning and land use changes are finalized by the City in compliance with the Comprehensive Plan. SECTION 5 – COMPREHENSIVE PLAN UPDATE. Pursuant to Chapter 163.011, et seq. petitioner for annexation shall apply through the City for a Comprehensive Plan change which will designate the future land Page 79 of 266 use category for the parcel, with a zoning designation to be assigned and run concurrent with the approval and adoption of the Comprehensive Plan amendment by the proper authorities. SECTION 6 – MAP UPDATE. The Base, Zoning and Future Land Use Maps shall be updated at the earliest possible date. SECTION 7 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk of Circuit Court of Okaloosa County and with the Florida Department of the State. SECTION 8 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 9 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 10 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 11 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 12 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption. Passed and adopted on second reading by the City Council of Crestview, Florida on the 14th day of November, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 14th day of November, 2022. ______________________________________ J. B. Whitten Mayor Page 80 of 266 Page 81 of 266 H W Y 8 5 N AIRPORT RDOLD BETHEL RD N FERDON BLVD HWY 85 N N FERDON BLVD Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 82 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N Existing Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits Existing Use ChurchesCommunityCountyImproved AOffice BuildingOrnamentalPastureLandPublic SchoolSingle FamilyVacantVacant CommercialVacant/ResidentialWarehouse Page 83 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Commercial (C)Low Density Residential (LDR)Mixed Use (MU) Page 84 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District (R-1E) Single Family Low Density District (R-1) Single Family Medium Density District (R-2) Single and Multi-Family Dwelling District(R-3) Mixed Use Commercial (C-1) Commercial (C-2) Industrial Public Lands (P) Conservation County Zoning Residential - 1 (R-1) Mixed Use General Commercial (C-3) Page 85 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N ProposedFuture Land Use ¯ PREPARED BY CITY OF CR ESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 S TATE PLANE , NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Con servation (CON)Pu blic Lands (PL)Residential (R) County Future Land Use Commercial (C)Low Density Residen tial (LDR)Mixed Use (MU) Page 86 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N ProposedZoning¯ PREPARED BY CITY OF CR ESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 S TATE PLANE , NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Subject Parcel City Limits City Single Family Estate Dwelling District (R-1E)Single Family Low Density District (R-Single Family Medium Density District (R-2)Single and Multi-Fam ily Dwelling District(R-3)Mixed Use (MU) Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County Residential - 1 (R-1)Mixed Use (MU)General Commercial (C-3) Page 87 of 266 CITY OF CRESTVIEW Item # 7.5. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/7/2022 SUBJECT: Ordinance 1904 - Friendship Lane Comprehensive Plan Amendment BACKGROUND: On August 24, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 5851 Friendship Lane. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The application requests the Commercial (C) future land use designation for the property. The Planning and Development Board recommended approval of the request on October, 2022, by a vote of 4 ayes and 1 nay. The first reading was approved by the City Council on 10, 2022. DISCUSSION: The property description is as follows: Property Owner: Wilson Bobby J & Katherine 5851 Friendship Lane Crestview, FL 325369322 Parcel ID: 33-4N-23-0000-0059-0000 Site Size: 2.19 acres Current FLU: Okaloosa County Low Density Residential Current Zoning: Okaloosa County Residential-1 Current Land Use: Residential The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential East Okaloosa County Mixed Use Okaloosa County Mixed Use Residential South Okaloosa County Low Density Residential Okaloosa County Residential-1 Residential West Mixed Use (MU) Mixed Use (MU) Being developed for multi- family residential Page 88 of 266 The subject property is currently developed for residential use and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for commercial use. Staff reviewed the request for a comprehensive plan amendment and finds the following: - The proposed future land use map designation is compatible with the surrounding area. - The proposed future land use map designation is consistent with the city’s comprehensive plan and land development code. - The process for adoption of the future land use map amendment follows all requirements of Florida statute sections 163.3184 (3) and (5). - The proposed amendment does not involve a text change to goals, policies, and objectives of the comprehensive plan. It only proposes a land use change to the future land use map for a site- specific small-scale development. - The subject property is not located within an area of critical state concern. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on October 13 and 20, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the comprehensive plan amendment have been waived for this application as it was received during the moratorium on annexation fees. There is no additional cost of advertising as the comprehensive plan amendment request was included in the advertisement for annexation. RECOMMENDED ACTION Staff respectfully requests adoption of Ordinance 1904 on second reading. Attachments 1. Exhibit Packet Page 89 of 266 ORDINANCE: 1904 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE FUTURE LAND USE DESIGNATION FROM OKALOOSA COUNTY LOW DENSITY RESIDENTIAL TO COMMERCIAL (C) ON APPROXIMATELY 2.19 ACRES, MORE OR LESS, IN SECTION 33, TOWNSHIP 4 NORTH, RANGE 23 WEST; PROVIDING FOR FUTURE LAND USE MAP AMENDMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter, §163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan. SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following: A. This amendment will promote compact, orderly development and discourage urban sprawl; and B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting as the Local Planning Agency with its recommendations reported to the City Council; and C. A public hearing has been conducted by the City Council after "due public notice"; and D. This amendment involves changing the future land use designation from Okaloosa County Low Density Residential to Commercial (C) on a parcel of land containing 2.19 acres, more or less, lying within the corporate limits of the City; and E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the City and its citizens. SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview Comprehensive Plan: 2020." The amendment is described in Section 4 below. SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by changing the future land use category of a parcel containing approximately 2.19 acres of land, more or less, from Okaloosa County Low Density Residential to Commercial (C). For the purposes of this Ordinance and Comprehensive Plan Amendment, the 2.19 acres, more or less, is known as Parcel 33-4N-23-0000-0059-0000 and commonly described as: Commencing at the Northwest corner of Southwest Quarter of Southwest Quarter of Section 33, Township 4 North, Range 23 West, and run South along Section line 320.0 feet to a concrete monument, thence East 205.0 feet to a concrete monument, thence North 0.52 feet to P.C. of a curve (with a radius of 85.0 feet) thence Northeasterly along the chord of said curve to the right a distance of 131.52 feet to P.T. of a curve, thence East 41.70 feet to a concrete monument, thence North 223.16 feet to a concrete monument, thence Northwesterly 328.15 feet to Point of Page 90 of 266 Beginning, all lying in the Southwest Quarter of Southwest Quarter of Section 33, Township 4 North, Range 23 West, Okaloosa County, Florida, containing 2 .19 acres. Subject to Restrictions and Easements of record. The Commercial (C) Future Land Use Category is hereby imposed on Parcel 33-4N-23-0000-0059-0000. Exhibit A, which is attached hereto and made a part hereof by reference, graphically depicts the revisions to the Future Land Use Map and shows Parcel 33-4N-23-0000-0059-0000 thereon. SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty- one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S. Passed and adopted on second reading by the City Council of Crestview, Florida on the 14th day of November, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 14th day of November, 2022. ______________________________________ J. B. Whitten Mayor Page 91 of 266 Page 92 of 266 H W Y 8 5 N AIRPORT RDOLD BETHEL RD N FERDON BLVD HWY 85 N N FERDON BLVD Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 93 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N Existing Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits Existing Use ChurchesCommunityCountyImproved AOffice BuildingOrnamentalPastureLandPublic SchoolSingle FamilyVacantVacant CommercialVacant/ResidentialWarehouse Page 94 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Commercial (C)Low Density Residential (LDR)Mixed Use (MU) Page 95 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District (R-1E) Single Family Low Density District (R-1) Single Family Medium Density District (R-2) Single and Multi-Family Dwelling District(R-3) Mixed Use Commercial (C-1) Commercial (C-2) Industrial Public Lands (P) Conservation County Zoning Residential - 1 (R-1) Mixed Use General Commercial (C-3) Page 96 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N ProposedFuture Land Use ¯ PREPARED BY CITY OF CR ESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 S TATE PLANE , NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Con servation (CON)Pu blic Lands (PL)Residential (R) County Future Land Use Commercial (C)Low Density Residen tial (LDR)Mixed Use (MU) Page 97 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N ProposedZoning¯ PREPARED BY CITY OF CR ESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 S TATE PLANE , NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Subject Parcel City Limits City Single Family Estate Dwelling District (R-1E)Single Family Low Density District (R-Single Family Medium Density District (R-2)Single and Multi-Fam ily Dwelling District(R-3)Mixed Use (MU) Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County Residential - 1 (R-1)Mixed Use (MU)General Commercial (C-3) Page 98 of 266 CITY OF CRESTVIEW Item # 7.6. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/7/2022 SUBJECT: Ordinance 1905 - Friendship Lane Rezoning BACKGROUND: On August 24, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 5851 Friendship Lane. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The application requests the Commercial Low-Intensity District (C-1) zoning designation for the property. The Planning and Development Board recommended approval of the request on October 3, 2022, and the first reading was approved by the City Council on October 10, 2022. DISCUSSION: The property description is as follows: Property Owner: Wilson Bobby J & Katherine 5851 Friendship Lane Crestview, FL 325369322 Parcel ID: 33-4N-23-0000-0059-0000 Site Size: 2.19 acres Current FLU: Okaloosa County Low Density Residential Current Zoning: Okaloosa County Residential-1 Current Land Use: Residential The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential East Okaloosa County Mixed Use Okaloosa County Mixed Use Residential South Okaloosa County Low Density Residential Okaloosa County Residential-1 Residential West Mixed Use (MU) Mixed Use (MU) Being developed for multi- family residential Page 99 of 266 The subject property is currently developed for residential use and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for commercial use. Staff reviewed the request for rezoning and finds the following: - The proposed zoning is consistent with the proposed future land use designation. - The uses within the requested zoning district are compatible with uses in the adjacent zoning districts. - The requested use is not substantially more or less intense than allowable development on adjacent parcels. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on October 13 and 20, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the rezoning request have been waived for this application as it was received during the moratorium on annexation fees. There is no additional cost of advertising as the rezoning request was included in the advertisement for annexation. RECOMMENDED ACTION Staff respectfully requests adoption of Ordinance 1905 on second reading. Attachments 1. Exhibit Packet Page 100 of 266 ORDINANCE: 1905 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, PROVIDING FOR THE REZONING OF 2.19 ACRES, MORE OR LESS, OF REAL PROPERTY, LOCATED IN SECTION 33, TOWNSHIP 4 NORTH, RANGE 23 WEST, FROM THE OKALOOSA COUNTY RESIDENTIAL-1 ZONING DISTRICT TO THE COMMERCIAL LOW- INTENSITY DISTRICT (C-1) ZONING DISTRICT; PROVIDING FOR AUTHORITY; PROVIDING FOR THE UPDATING OF THE CRESTVIEW ZONING MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes and Chapter 102, City Code. SECTION 2 – PROPERTY REZONED. The following described 2.19 acres, more or less, of real property lying within the corporate limits of Crestview, Florida, with 2.19 acres, more or less, being formerly zoned Okaloosa County Residential-1 with the Commercial (C) Future Land Use Map designation recently ratified by the City Council through adoption of Ordinance 1904, is hereby rezoned to Commercial Low-Intensity District (C-1) to wit: PIN # 33-4N-23-0000-0059-0000 Commencing at the Northwest corner of Southwest Quarter of Southwest Quarter of Section 33, Township 4 North, Range 23 West, and run South along Section line 320.0 feet to a concrete monument, thence East 205.0 feet to a concrete monument, thence North 0.52 feet to P.C. of a curve (with a radius of 85.0 feet) thence Northeasterly along the chord of said curve to the right a distance of 131.52 feet to P.T. of a curve, thence East 41.70 feet to a concrete monument, thence North 223.16 feet to a concrete monument, thence Northwesterly 328.15 feet to Point of Beginning, all lying in the Southwest Quarter of Southwest Quarter of Section 33, Township 4 North, Range 23 West, Okaloosa County, Florida, containing 2 .19 acres. Subject to Restrictions and Easements of record. SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect the above changes concurrent with passage of this ordinance, which is attached hereto. SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. Page 101 of 266 SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan Amendment is adopted by Ordinance # 1904 and becomes legally effective. Passed and adopted on second reading by the City Council of Crestview, Florida on the 14th day of November, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 14th day of November, 2022. ______________________________________ J. B. Whitten Mayor Page 102 of 266 Page 103 of 266 H W Y 8 5 N AIRPORT RDOLD BETHEL RD N FERDON BLVD HWY 85 N N FERDON BLVD Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 104 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N Existing Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits Existing Use ChurchesCommunityCountyImproved AOffice BuildingOrnamentalPastureLandPublic SchoolSingle FamilyVacantVacant CommercialVacant/ResidentialWarehouse Page 105 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Commercial (C)Low Density Residential (LDR)Mixed Use (MU) Page 106 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District (R-1E) Single Family Low Density District (R-1) Single Family Medium Density District (R-2) Single and Multi-Family Dwelling District(R-3) Mixed Use Commercial (C-1) Commercial (C-2) Industrial Public Lands (P) Conservation County Zoning Residential - 1 (R-1) Mixed Use General Commercial (C-3) Page 107 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N ProposedFuture Land Use ¯ PREPARED BY CITY OF CR ESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 S TATE PLANE , NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Legend Subject City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Con servation (CON)Pu blic Lands (PL)Residential (R) County Future Land Use Commercial (C)Low Density Residen tial (LDR)Mixed Use (MU) Page 108 of 266 HWY 85 N OLD BETHEL RD FRIENDSHIP LN DOGWOOD ACRES HWY 85 N ProposedZoning¯ PREPARED BY CITY OF CR ESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 S TATE PLANE , NORTH ZONEU.S. SURVEY FEET 0 300150 Feet Subject Parcel City Limits City Single Family Estate Dwelling District (R-1E)Single Family Low Density District (R-Single Family Medium Density District (R-2)Single and Multi-Fam ily Dwelling District(R-3)Mixed Use (MU) Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County Residential - 1 (R-1)Mixed Use (MU)General Commercial (C-3) Page 109 of 266 CITY OF CRESTVIEW Item # 7.7. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/7/2022 SUBJECT: Ordinance 1906 - Henderson Street Annexation BACKGROUND: On August 31, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 697 Henderson Street. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The Planning and Development Board recommended approval of the request on October 3, 2022, and the first reading was approved by the City Council on October 10, 2022. DISCUSSION: The property description is as follows: Property Owner: Tarpley Darryl E 322 Aplin Rd Crestview, FL 325394950 Parcel ID: 21-3N-23-1670-0016-0080 Site Size: 1.52 acres Current FLU: Okaloosa County Low Density Residential Current Zoning: Okaloosa County Residential-1 Current Land Use: Vacant The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Low Density Residential Okaloosa County Residential-1 Residential & Vacant East Okaloosa County Low Density Residential Okaloosa County Residential-1 Vacant South Residential (R) Single and Multi-Family Density Dwelling District (R-3) Vacant West Residential (R) Single and Multi-Family Density Dwelling District (R-3) Residential Page 110 of 266 The subject property is currently vacant, and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for residential use. Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and finds the following: - The property is contiguous to the city limits; - The property is comprised of one (1) lot in unincorporated Okaloosa County, and is therefore considered compact; - The annexation of the property would not create an enclave - The subject property is not included in the boundary of another municipality; and, - The subject property meets the definition of urban purposes. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. A letter was sent via certified mail to the Okaloosa Board of County Commissioners on September 20, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on September 22 and 29, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for annexation have been waived for this application as it was received during the moratorium on annexation fees. The cost of advertising was $544.50. The successful annexation of this property will have positive future impacts, including ad valorem revenue based on future taxable assessed value, development and building permit fees, and utility usage fees. RECOMMENDED ACTION Staff respectfully requests adoption of Ordinance 1906 on second reading. Attachments 1. Exhibit Packet Page 111 of 266 ORDINANCE: 1906 AN ORDINANCE ANNEXING TO THE CITY OF CRESTVIEW, FLORIDA, ± 1.52 ACRES OF CONTIGUOUS LANDS LOCATED IN SECTION 21, TOWNSHIP 3 NORTH, RANGE 23 WEST, AND BEING DESCRIBED AS SET FORTH HEREIN; PROVIDING FOR AUTHORITY; PROVIDING FOR LAND DESCRIPTION; PROVIDING FOR BOUNDARY; PROVIDING FOR LAND USE AND ZONING DESIGNATION; PROVIDING FOR AMENDMENT TO THE BASE, LAND USE AND ZONING MAPS; PROVIDING FOR A COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR FILING WITH THE CLERK OF CIRCUIT COURT OF OKALOOSA COUNTY, THE CHIEF ADMINISTRATIVE OFFICER OF OKALOOSA COUNTY AND THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 171, Florida Statutes, and Section 2 of the City Charter. SECTION 2 – LAND DESCRIPTION. The following described unincorporated area contiguous to the City of Crestview, Florida, is hereby annexed to the City: PIN # 21-3N-23-1670-0016-0080 (Deed recorded in Book 1522, page 1665, dated September 1, 1989) North 220 feet of Lots 6-8, both inclusive Block 16, Morris Addition to Crestview, according to plat thereof on file in Plat Book 1, Page 133, in the office of the Clerk of Circuit Court, Okaloosa County, Florida. SECTION 3 – BOUNDARY. The existing boundary line of the City of Crestview, Florida, is modified to include the herein referenced tract of land and the base, zoning and land use maps shall be updated to reflect these changes pursuant to law. SECTION 4 – LAND USE AND ZONING. Pursuant to general law, the property hereby annexed was subject to Okaloosa County land development, land use plan, and zoning or subdivision regulations, which shall remain in full force and effect until rezoning and land use changes are finalized by the City in compliance with the Comprehensive Plan. SECTION 5 – COMPREHENSIVE PLAN UPDATE. Pursuant to Chapter 163.011, et seq. petitioner for annexation shall apply through the City for a Comprehensive Plan change which will designate the future land use category for the parcel, with a zoning designation to be assigned and run concurrent with the approval and adoption of the Comprehensive Plan amendment by the proper authorities. SECTION 6 – MAP UPDATE. The Base, Zoning and Future Land Use Maps shall be updated at the earliest possible date. Page 112 of 266 SECTION 7 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk of Circuit Court of Okaloosa County and with the Florida Department of the State. SECTION 8 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 9 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 10 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 11 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 12 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption. Passed and adopted on second reading by the City Council of Crestview, Florida on the 14th day of November, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 14th day of November, 2022. ______________________________________ J. B. Whitten Mayor Page 113 of 266 Page 114 of 266 JAMES LEE BLVD E S FERDON BLVD N FERDON BLVD S FERDON BLVD JAMES LEE BLVD E Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 115 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST Existing Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits Existing Use CountyManufactured HomeMobile HomeMulti-FamilySingle FamilyVacantVacant CommercialVacant/Residential Page 116 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Low Density Residential (LDR) Page 117 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County ZoningResidential - 1 (R-1) Page 118 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST ProposedFuture Land Use ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN) Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Low Density Residential (LDR) Page 119 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST ProposedZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN) Public Lands (P) Conservation (E) County Zoning Residential - 1 (R-1) Page 120 of 266 CITY OF CRESTVIEW Item # 7.8. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/7/2022 SUBJECT: Ordinance 1907 - Henderson Street Comprehensive Plan Amendment BACKGROUND: On August 31, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 697 Henderson Street. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The application requests the Residential (R) future land use designation for the property. The Planning and Development Board recommended approval of the request on October 3, 2022, and the first reading was approved by the City Council on October 10, 2022. DISCUSSION: The property description is as follows: Property Owner: Tarpley Darryl E 322 Aplin Rd Crestview, FL 325394950 Parcel ID: 21-3N-23-1670-0016-0080 Site Size: 1.52 acres Current FLU: Okaloosa County Low Density Residential Current Zoning: Okaloosa County Residential-1 Current Land Use: Vacant The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Low Density Residential Okaloosa County Residential-1 Residential & Vacant East Okaloosa County Low Density Residential Okaloosa County Residential-1 Vacant South Residential (R) Single and Multi-Family Density Dwelling District (R-3) Vacant West Residential (R) Single and Multi-Family Density Dwelling District (R-3) Residential Page 121 of 266 The subject property is currently vacant, and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for residential use. Staff reviewed the request for a comprehensive plan amendment and finds the following: - The proposed future land use map designation is compatible with the surrounding area. - The proposed future land use map designation is consistent with the city’s comprehensive plan and land development code. - The process for adoption of the future land use map amendment follows all requirements of Florida statute sections 163.3184 (3) and (5). - The proposed amendment does not involve a text change to goals, policies, and objectives of the comprehensive plan. It only proposes a land use change to the future land use map for a site- specific small-scale development. - The subject property is not located within an area of critical state concern. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on September 22 and 29, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the comprehensive plan amendment have been waived for this application as it was received during the moratorium on annexation fees. There is no additional cost of advertising as the comprehensive plan amendment request was included in the advertisement for annexation. RECOMMENDED ACTION Staff respectfully requests adoption of Ordinance 1907 on second reading. Attachments 1. Exhibit Packet Page 122 of 266 ORDINANCE: 1907 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE FUTURE LAND USE DESIGNATION FROM OKALOOSA COUNTY LOW DENSITY RESIDENTIAL TO RESIDENTIAL (R) ON APPROXIMATELY 1.52 ACRES, MORE OR LESS, IN SECTION 21, TOWNSHIP 3 NORTH, RANGE 23 WEST; PROVIDING FOR FUTURE LAND USE MAP AMENDMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter, §163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan. SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following: A. This amendment will promote compact, orderly development and discourage urban sprawl; and B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting as the Local Planning Agency with its recommendations reported to the City Council; and C. A public hearing has been conducted by the City Council after "due public notice"; and D. This amendment involves changing the future land use designation from Okaloosa County Low Density Residential to Residential (R) on a parcel of land containing 1.52 acres, more or less, lying within the corporate limits of the City; and E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the City and its citizens. SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview Comprehensive Plan: 2020." The amendment is described in Section 4 below. SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by changing the future land use category of a parcel containing approximately 1.52 acres of land, more or less, from Okaloosa County Low Density Residential to Residential (R). For the purposes of this Ordinance and Comprehensive Plan Amendment, the 1.52 acres, more or less, is known as Parcel 21-3N-23-1670-0016-0080 and commonly described as: North 220 feet of Lots 6-8, both inclusive Block 16, Morris Addition to Crestview, according to plat thereof on file in Plat Book 1, Page 133, in the office of the Clerk of Circuit Court, Okaloosa County, Florida. The Residential (R) Future Land Use Category is hereby imposed on Parcel 21-3N-23-1670-0016-0080. Exhibit A, which is attached hereto and made a part hereof by reference, graphically depicts the revisions to the Future Land Use Map and shows Parcel 21-3N-23-1670-0016-0080 thereon. Page 123 of 266 SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty- one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S. Passed and adopted on second reading by the City Council of Crestview, Florida on the 14th day of November, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 14th day of November, 2022. ______________________________________ J. B. Whitten Mayor Page 124 of 266 Page 125 of 266 JAMES LEE BLVD E S FERDON BLVD N FERDON BLVD S FERDON BLVD JAMES LEE BLVD E Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 126 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST Existing Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits Existing Use CountyManufactured HomeMobile HomeMulti-FamilySingle FamilyVacantVacant CommercialVacant/Residential Page 127 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Low Density Residential (LDR) Page 128 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County ZoningResidential - 1 (R-1) Page 129 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST ProposedFuture Land Use ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN) Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Low Density Residential (LDR) Page 130 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST ProposedZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN) Public Lands (P) Conservation (E) County Zoning Residential - 1 (R-1) Page 131 of 266 CITY OF CRESTVIEW Item # 7.9. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/7/2022 SUBJECT: Ordinance 1908 - Henderson Street Rezoning BACKGROUND: On August 31, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 697 Henderson Street. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Low Density Residential and Residential-1, respectively. The application requests the Single and Multi-Family Density Dwelling District (R-3) zoning designation for the property. The Planning and Development Board recommended approval of the request on October 3, 2022, and the first reading was approved by the City Council on October 10, 2022. DISCUSSION: The property description is as follows: Property Owner: Tarpley Darryl E 322 Aplin Rd Crestview, FL 325394950 Parcel ID: 21-3N-23-1670-0016-0080 Site Size: 1.52 acres Current FLU: Okaloosa County Low Density Residential Current Zoning: Okaloosa County Residential-1 Current Land Use: Vacant The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Low Density Residential Okaloosa County Residential-1 Residential & Vacant East Okaloosa County Low Density Residential Okaloosa County Residential-1 Vacant South Residential (R) Single and Multi-Family Density Dwelling District (R-3) Vacant Page 132 of 266 West Residential (R) Single and Multi-Family Density Dwelling District (R-3) Residential The subject property is currently vacant, and a development application has not been submitted. Based on the requested land-use and zoning designations, the property can be developed for residential use. Staff reviewed the request for rezoning and finds the following: - The proposed zoning is consistent with the proposed future land use designation. - The uses within the requested zoning district are compatible with uses in the adjacent zoning districts. - The requested use is not substantially more or less intense than allowable development on adjacent parcels. Courtesy notices were mailed to property owners within 300 feet of the subject property on September 9, 2022. The property was posted on September 20, 2022. An advertisement ran in the Crestview News Bulletin on September 22 and 29, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the rezoning request have been waived for this application as it was received during the moratorium on annexation fees. There is no additional cost of advertising as the rezoning request was included in the advertisement for annexation. RECOMMENDED ACTION Staff respectfully requests adoption of Ordinance 1908 on second reading. Attachments 1. Exhibit Packet Page 133 of 266 ORDINANCE: 1908 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, PROVIDING FOR THE REZONING OF 1.52 ACRES, MORE OR LESS, OF REAL PROPERTY, LOCATED IN SECTION 21, TOWNSHIP 3 NORTH, RANGE 23 WEST, FROM THE OKALOOSA COUNTY RESIDENTIAL-1 ZONING DISTRICT TO THE SINGLE AND MULTI- FAMILY DENSITY DWELLING DISTRICT (R-3) ZONING DISTRICT; PROVIDING FOR AUTHORITY; PROVIDING FOR THE UPDATING OF THE CRESTVIEW ZONING MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes and Chapter 102, City Code. SECTION 2 – PROPERTY REZONED. The following described 1.52 acres, more or less, of real property lying within the corporate limits of Crestview, Florida, with 1.52 acres, more or less, being formerly zoned Okaloosa County Residential-1 with the Residential (R) Future Land Use Map designation recently ratified by the City Council through adoption of Ordinance 1907, is hereby rezoned to Single and Multi-Family Density Dwelling District (R-3) to wit: PIN # 21-3N-23-1670-0016-0080 North 220 feet of Lots 6-8, both inclusive Block 16, Morris Addition to Crestview, according to plat thereof on file in Plat Book 1, Page 133, in the office of the Clerk of Circuit Court, Okaloosa County, Florida. SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect the above changes concurrent with passage of this ordinance, which is attached hereto. SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. Page 134 of 266 SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan Amendment is adopted by Ordinance # 1907 and becomes legally effective. Passed and adopted on second reading by the City Council of Crestview, Florida on the 14th day of November, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 14th day of November, 2022. ______________________________________ J. B. Whitten Mayor Page 135 of 266 Page 136 of 266 JAMES LEE BLVD E S FERDON BLVD N FERDON BLVD S FERDON BLVD JAMES LEE BLVD E Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 137 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST Existing Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits Existing Use CountyManufactured HomeMobile HomeMulti-FamilySingle FamilyVacantVacant CommercialVacant/Residential Page 138 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Low Density Residential (LDR) Page 139 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County ZoningResidential - 1 (R-1) Page 140 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST ProposedFuture Land Use ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C)Industrial (IN) Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Use Low Density Residential (LDR) Page 141 of 266 E WILLIAMS AVE SHOFFNER AVE PARK ST HENDERSON ST SHORTWELL AVE COOPER ST ProposedZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 200100 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN) Public Lands (P) Conservation (E) County Zoning Residential - 1 (R-1) Page 142 of 266 CITY OF CRESTVIEW Item # 8.1. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Ordinance TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/10/2022 SUBJECT: Ordinance 1909 - North Ferdon & Third Ave Annexation BACKGROUND: On September 9, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 1202 N Ferdon Boulevard. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Mixed Use. The Planning and Development Board recommended approval of the request on November 7, 2022. DISCUSSION: The property description is as follows: Property Owner: O'Daniels Jason & April M 411 Pendo Pl Crestview, FL 32536 Parcel ID: 04-3N-23-1840-0004-0080 Site Size: 0.37 acres Current FLU: Okaloosa County Mixed Use Current Zoning: Okaloosa County Mixed Use Current Land Use: Commercial The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Vacant East Okaloosa County Mixed Use Okaloosa County Mixed Use Commercial South Commercial (C) Commercial Low-Intensity District (C-1) Vacant West Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Commercial The subject property is currently developed for commercial use use and a development application has not been submitted. Based on the requested land-use and zoning designations, the property use will continue as commercial. Page 143 of 266 Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and finds the following: - The property is contiguous to the city limits; - The property is comprised of one (1) lot in unincorporated Okaloosa County, and is therefore considered compact; - The annexation of the property would not create an enclave - The subject property is not included in the boundary of another municipality; and, - The subject property meets the definition of urban purposes. Courtesy notices were mailed to property owners within 300 feet of the subject property on October 14, 2022. A letter was sent via certified mail to the Okaloosa Board of County Commissioners on October 14, 2022. The property was posted on October 25, 2022. An advertisement ran in the Crestview News Bulletin on November 3 & 10, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for annexation have been waived for this application as it was received during the moratorium on annexation fees. The cost of advertising was $544.50. The successful annexation of this property will have positive future impacts, including ad valorem revenue based on future taxable assessed value, development and building permit fees, and utility usage fees. RECOMMENDED ACTION Staff respectfully requests that the council move Ordinance 1909 to second reading for adoption. Attachments 1. Exhibit Packet Page 144 of 266 ORDINANCE: 1909 AN ORDINANCE ANNEXING TO THE CITY OF CRESTVIEW, FLORIDA, ± 0.37 ACRES OF CONTIGUOUS LANDS LOCATED IN SECTION 4, TOWNSHIP 3 NORTH, RANGE 23 WEST, AND BEING DESCRIBED AS SET FORTH HEREIN; PROVIDING FOR AUTHORITY; PROVIDING FOR LAND DESCRIPTION; PROVIDING FOR BOUNDARY; PROVIDING FOR LAND USE AND ZONING DESIGNATION; PROVIDING FOR AMENDMENT TO THE BASE, LAND USE AND ZONING MAPS; PROVIDING FOR A COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR FILING WITH THE CLERK OF CIRCUIT COURT OF OKALOOSA COUNTY, THE CHIEF ADMINISTRATIVE OFFICER OF OKALOOSA COUNTY AND THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 171, Florida Statutes, and Section 2 of the City Charter. SECTION 2 – LAND DESCRIPTION. The following described unincorporated area contiguous to the City of Crestview, Florida, is hereby annexed to the City: PIN # 04-3N-23-1840-0004-0080 (Deed recorded in Book 3571, page 2182, dated August 31, 2021) Lots 8 and 9, Block 4, Oakdale Miniature Farms, according to the plat thereof on file in Plat Book 1, Page(s) 129 in the Office of the Clerk of Circuit Court, Okaloosa County, Florida. SECTION 3 – BOUNDARY. The existing boundary line of the City of Crestview, Florida, is modified to include the herein referenced tract of land and the base, zoning and land use maps shall be updated to reflect these changes pursuant to law. SECTION 4 – LAND USE AND ZONING. Pursuant to general law, the property hereby annexed was subject to Okaloosa County land development, land use plan, and zoning or subdivision regulations, which shall remain in full force and effect until rezoning and land use changes are finalized by the City in compliance with the Comprehensive Plan. SECTION 5 – COMPREHENSIVE PLAN UPDATE. Pursuant to Chapter 163.011, et seq. petitioner for annexation shall apply through the City for a Comprehensive Plan change which will designate the future land use category for the parcel, with a zoning designation to be assigned and run concurrent with the approval and adoption of the Comprehensive Plan amendment by the proper authorities. SECTION 6 – MAP UPDATE. The Base, Zoning and Future Land Use Maps shall be updated at the earliest possible date. SECTION 7 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk of Circuit Court of Okaloosa County and with the Florida Department of the State. Page 145 of 266 SECTION 8 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 9 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 10 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 11 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 12 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption. Passed and adopted on second reading by the City Council of Crestview, Florida on the 12th day of December, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 12th day of December, 2022. ______________________________________ J. B. Whitten Mayor Page 146 of 266 Page 147 of 266 N FERDON BLVD OLD BETHEL RD AIRPORT RD HWY 85 N N FERDON BLVD Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 148 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE Existing Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 FeetLegend Subject Parcel City Limits Existing Use ChurchesClubs/LodgesFinancialGym/FitnessMunicipalNo AG AcreOffice BuildingPrivate SchoolRestaurantService ShopSingle FamilyStoresVacantVacant CommercialVacant/CommercialVehicle SaleWarehouse Page 149 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject City Limits City Future Land Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Mixed Use (MU) Page 150 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject Parcel City Limits City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County ZoningMixed Use (MU) Page 151 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE ProposedFuture Land Use ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject Parcel City Limits City Future Land Commercial (C) Industrial Mixed Use Conservation Public Lands (PL) Residential (R) County Future Land Mixed Use Page 152 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE ProposedZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District(R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN) Public Lands (P) Conservation (E) County Zoning Mixed Use (MU) Page 153 of 266 CITY OF CRESTVIEW Item # 8.2. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Ordinance TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/10/2022 SUBJECT: Ordinance 1910 - North Ferdon & Third Ave Comprehensive Plan Amendment BACKGROUND: On September 9, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 1202 N Ferdon Boulevard. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Mixed Use. The application requests the Commercial (C) future land use designation for the property. The Planning and Development Board recommended approval of the request on November 7, 2022. DISCUSSION: The property description is as follows: Property Owner: O'Daniels Jason & April M 411 Pendo Pl Crestview, FL 32536 Parcel ID: 04-3N-23-1840-0004-0080 Site Size: 0.37 acres Current FLU: Okaloosa County Mixed Use Current Zoning: Okaloosa County Mixed Use Current Land Use: Commercial The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Vacant East Okaloosa County Mixed Use Okaloosa County Mixed Use Commercial South Commercial (C) Commercial Low-Intensity District (C-1) Vacant West Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Commercial Page 154 of 266 The subject property is currently developed for commercial use use and a development application has not been submitted. Based on the requested land-use and zoning designations, the property use will continue as commercial. Staff reviewed the request for a comprehensive plan amendment and finds the following: - The proposed future land use map designation is compatible with the surrounding area. - The proposed future land use map designation is consistent with the city’s comprehensive plan and land development code. - The process for adoption of the future land use map amendment follows all requirements of Florida statute sections 163.3184 (3) and (5). - The proposed amendment does not involve a text change to goals, policies, and objectives of the comprehensive plan. It only proposes a land use change to the future land use map for a site- specific small-scale development. - The subject property is not located within an area of critical state concern. Courtesy notices were mailed to property owners within 300 feet of the subject property on October 14, 2022. The property was posted on October 25, 2022. An advertisement ran in the Crestview News Bulletin on November 3 & 10, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the comprehensive plan amendment have been waived for this application as it was received during the moratorium on annexation fees. There is no additional cost of advertising as the comprehensive plan amendment request was included in the advertisement for annexation. RECOMMENDED ACTION Staff respectfully requests that the council move Ordinance 1910 to second reading for adoption. Attachments 1. Exhibit Packet Page 155 of 266 ORDINANCE: 1910 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE FUTURE LAND USE DESIGNATION FROM OKALOOSA COUNTY MIXED USE TO COMMERCIAL (C) ON APPROXIMATELY 0.37 ACRES, MORE OR LESS, IN SECTION 4, TOWNSHIP 3 NORTH, RANGE 23 WEST; PROVIDING FOR FUTURE LAND USE MAP AMENDMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter, §163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan. SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following: A. This amendment will promote compact, orderly development and discourage urban sprawl; and B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting as the Local Planning Agency with its recommendations reported to the City Council; and C. A public hearing has been conducted by the City Council after "due public notice"; and D. This amendment involves changing the future land use designation from Okaloosa County Mixed Use to Commercial (C) on a parcel of land containing 0.37 acres, more or less, lying within the corporate limits of the City; and E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the City and its citizens. SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview Comprehensive Plan: 2020." The amendment is described in Section 4 below. SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by changing the future land use category of a parcel containing approximately 0.37 acres of land, more or less, from Okaloosa County Mixed Use to Commercial (C). For the purposes of this Ordinance and Comprehensive Plan Amendment, the 0.37 acres, more or less, is known as Parcel 04-3N-23-1840-0004-0080 and commonly described as: Lots 8 and 9, Block 4, Oakdale Miniature Farms, according to the plat thereof on file in Plat Book 1, Page(s) 129 in the Office of the Clerk of Circuit Court, Okaloosa County, Florida. The Commercial (C) Future Land Use Category is hereby imposed on Parcel 04-3N-23-1840-0004-0080. Exhibit A, which is attached hereto and made a part hereof by reference, graphically depicts the revisions to the Future Land Use Map and shows Parcel 04-3N-23-1840-0004-0080 thereon. Page 156 of 266 SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty- one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S. Passed and adopted on second reading by the City Council of Crestview, Florida on the 12th day of December, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 12th day of December, 2022. ______________________________________ J. B. Whitten Mayor Page 157 of 266 Page 158 of 266 N FERDON BLVD OLD BETHEL RD AIRPORT RD HWY 85 N N FERDON BLVD Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 159 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE Existing Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 FeetLegend Subject Parcel City Limits Existing Use ChurchesClubs/LodgesFinancialGym/FitnessMunicipalNo AG AcreOffice BuildingPrivate SchoolRestaurantService ShopSingle FamilyStoresVacantVacant CommercialVacant/CommercialVehicle SaleWarehouse Page 160 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject City Limits City Future Land Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Mixed Use (MU) Page 161 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject Parcel City Limits City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County ZoningMixed Use (MU) Page 162 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE ProposedFuture Land Use ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject Parcel City Limits City Future Land Commercial (C) Industrial Mixed Use Conservation Public Lands (PL) Residential (R) County Future Land Mixed Use Page 163 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE ProposedZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District(R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN) Public Lands (P) Conservation (E) County Zoning Mixed Use (MU) Page 164 of 266 CITY OF CRESTVIEW Item # 8.3. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Ordinance TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner DATE: 11/10/2022 SUBJECT: Ordinance 1911 - North Ferdon & Third Ave Rezoning BACKGROUND: On September 9, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located at 1202 N Ferdon Boulevard. The subject property is currently located within unincorporated Okaloosa County with a future land use and zoning designation of Mixed Use. The application requests the Commercial Low-Intensity District (C-1) zoning designation for the property. The Planning and Development Board recommended approval of the request on November 7, 2022. DISCUSSION: The property description is as follows: Property Owner: O'Daniels Jason & April M 411 Pendo Pl Crestview, FL 32536 Parcel ID: 04-3N-23-1840-0004-0080 Site Size: 0.37 acres Current FLU: Okaloosa County Mixed Use Current Zoning: Okaloosa County Mixed Use Current Land Use: Commercial The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Vacant East Okaloosa County Mixed Use Okaloosa County Mixed Use Commercial South Commercial (C) Commercial Low-Intensity District (C-1) Vacant West Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Commercial Page 165 of 266 The subject property is currently developed for commercial use use and a development application has not been submitted. Based on the requested land-use and zoning designations, the property use will continue as commercial. Staff reviewed the request for rezoning and finds the following: - The proposed zoning is consistent with the proposed future land use designation. - The uses within the requested zoning district are compatible with uses in the adjacent zoning districts. - The requested use is not substantially more or less intense than allowable development on adjacent parcels. Courtesy notices were mailed to property owners within 300 feet of the subject property on October 14, 2022. The property was posted on October 25, 2022. An advertisement ran in the Crestview News Bulletin on November 3 & 10, 2022. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the rezoning request have been waived for this application as it was received during the moratorium on annexation fees. There is no additional cost of advertising as the rezoning request was included in the advertisement for annexation. RECOMMENDED ACTION Staff respectfully requests that the council move Ordinance 1911 to second reading for adoption. Attachments 1. Exhibit Packet Page 166 of 266 ORDINANCE: 1911 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, PROVIDING FOR THE REZONING OF 0.37 ACRES, MORE OR LESS, OF REAL PROPERTY, LOCATED IN SECTION 4, TOWNSHIP 3 NORTH, RANGE 23 WEST, FROM THE OKALOOSA COUNTY MIXED USE ZONING DISTRICT TO THE COMMERCIAL LOW-INTENSITY DISTRICT (C-1) ZONING DISTRICT; PROVIDING FOR AUTHORITY; PROVIDING FOR THE UPDATING OF THE CRESTVIEW ZONING MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes and Chapter 102, City Code. SECTION 2 – PROPERTY REZONED. The following described 0.37 acres, more or less, of real property lying within the corporate limits of Crestview, Florida, with 0.37 acres, more or less, being formerly zoned Okaloosa County Mixed Use with the Commercial (C) Future Land Use Map designation recently ratified by the City Council through adoption of Ordinance 1910, is hereby rezoned to Commercial Low-Intensity District (C- 1) to wit: PIN # 04-3N-23-1840-0004-0080 Lots 8 and 9, Block 4, Oakdale Miniature Farms, according to the plat thereof on file in Plat Book 1, Page(s) 129 in the Office of the Clerk of Circuit Court, Okaloosa County, Florida. SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect the above changes concurrent with passage of this ordinance, which is attached hereto. SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. Page 167 of 266 SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan Amendment is adopted by Ordinance # 1910 and becomes legally effective. Passed and adopted on second reading by the City Council of Crestview, Florida on the 12th day of December, 2022. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 12th day of December, 2022. ______________________________________ J. B. Whitten Mayor Page 168 of 266 Page 169 of 266 N FERDON BLVD OLD BETHEL RD AIRPORT RD HWY 85 N N FERDON BLVD Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 170 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE Existing Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 FeetLegend Subject Parcel City Limits Existing Use ChurchesClubs/LodgesFinancialGym/FitnessMunicipalNo AG AcreOffice BuildingPrivate SchoolRestaurantService ShopSingle FamilyStoresVacantVacant CommercialVacant/CommercialVehicle SaleWarehouse Page 171 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE CurrentFuture Land Use¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject City Limits City Future Land Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R) County Future Land Mixed Use (MU) Page 172 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE CurrentZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject Parcel City Limits City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County ZoningMixed Use (MU) Page 173 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE ProposedFuture Land Use ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject Parcel City Limits City Future Land Commercial (C) Industrial Mixed Use Conservation Public Lands (PL) Residential (R) County Future Land Mixed Use Page 174 of 266 GARDEN ST INDUSTRIAL DR N FERDON BLVD THIRD AVE THIRD AVE N FERDON BLVD THIRD AVE ProposedZoning¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET 0 15075 Feet Legend Subject Parcel City Limits City Zoning Single Family Estate Dwelling District(R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN) Public Lands (P) Conservation (E) County Zoning Mixed Use (MU) Page 175 of 266 CITY OF CRESTVIEW Item # 9.1. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Resolution TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Maryanne Schrader, City Clerk DATE: 11/10/2022 SUBJECT: Rules and Procedures for the City Council BACKGROUND: There were several amendments to Resolution 13-12 over the course of the years. It was determined to rescind the amendments to provide a complete document in one resolution for reference. DISCUSSION: Passage of the Resolution will ensure a Rules of Procedure that the City Council may use to conduct orderly meetings and provide staff with a method of preparing consistent City Council agendas. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT n/a Page 176 of 266 RECOMMENDED ACTION Staff respectfully requests the City Council approve and adopt Resolution 2023 - 02, regarding Rules of Procedure. Attachments None Page 177 of 266 RESOLUTION: 2023- 2 RESOLUTION 2023-2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESTVIEW RESCINDING AND REPLACING THE RULES OF PROCEDURE FOR COUNCIL MEETINGS RESOLUTION 13-12, AND ALL SUBSEQUENT AMENDING RESOLUTIONS; PROVIDING FOR AUTHORITY; GENERAL RULES; PROVIDING FOR SCRIVENERS ERRORS; PROVIDING FOR AUTHORITY; AND AN EFFECTIVE DATE WHEREAS, the City Council has determined that it is in the best interest of the City to rescind and replace the City of Crestview City Council Rules and Procedures as approved in Resolution 13-12; amended by Resolution 13-17; amended by Resolution 16-03; amended by Resolution 16-12; amended by Resolution 16-18; amended by Resolution 19-21; and further amended by Resolution 20-05 and adopting Resolution 2023-2 Rules of Procedure; and WHEREAS, it is recognized that rules of procedure will establish consistent agendas and orderly meetings; and WHEREAS, recent general law amendments have affected municipal meeting procedures; and NOW THEREFORE BE IT RESOLVED that the City Council of the City of Crestview does hereby adopt the following Rules of Procedure for the City of Crestview City Council meetings: SECTION I. The City of Crestview, City Council Rules and Procedures shall be amended as per Section II. 1. AUTHORITY: 1.1 Authority: The authority for this resolution is the City Charter Section 166.021 and Sec. 286.0114, Florida Statutes. SECTION II 2. RULES ESTABLISHED: 2.1 Rules Established: The following set of rules shall be in effect upon their adoption by the Council and until such time as they are amended, or new rules adopted in the manner provided by these rules. SECTION III 3. GENERAL RULES: 3.1 Meetings to be Public: All meetings of the Council shall be open to the public, except for such meetings as are exempt by general law. 3.2 Quorum: A majority of the membership of the Council, free of voting conflict, shall constitute a quorum Page 178 of 266 and be necessary for the transaction of business. If a quorum is not present, those in attendance will be named and they shall adjourn to a later time. 3.3 Compelling Attendance: The Council may adjourn from time to time to compel the attendance of absent councilmembers. 3.4 Minutes of Proceedings: Minutes of the meetings of the Council shall be kept by the City Clerk, except for such meetings as are exempt by general law. 3.5 Right of Floor: Any Councilmember desiring to speak shall first be recognized by the Mayor and shall confine his or her remarks to the one subject under consideration or to be considered. 3.6 City Attorney: The City Attorney or his or her designee is expected to attend all meetings of the Council and provide guidance and opinions, on questions of law and shall act as the Council's parliamentarian by advising the Mayor regarding matters of procedure. 3.7 City Clerk: The City Clerk or his or her designee shall attend all meetings of the City Council and shall keep the official minutes of proceedings and perform such other duties as may be requested by the Mayor, City Manager or City Council. 3.8 Rules of Order: Roberts Rules of Order Revised shall serve as a guide to the proceedings of the Council to the extent they are not in conflict with these rules. 3.9 Motion to Reconsider: An action of the Council may be reconsidered only at the same meeting at which the action was taken or at the next regularly scheduled meeting. A motion to reconsider may be made only by a Councilmember who voted on the prevailing side of the question and must be concurred in by a majority of those present at the meeting. An adoption of a motion to reconsider shall rescind the action reconsidered. 3.10 Motion to Rescind: An action of the Council taken at a previous meeting (the “previous action”) may be rescinded at a subsequent meeting. Motions to Rescind shall be governed by the following process: 1. A Councilmember seeking rescission of a previous action shall place a Motion to Consider Rescission on the agenda of a regular Council meeting. If a majority of the full membership of the Council approves the Motion to Consider Rescission, the Motion to Rescind shall be placed on the agenda of the next regular Council meeting. If less than a majority of the full membership vote in favor of the Motion to Consider Rescission, no Motion to Rescind the previous action shall be considered by the Council. 2. Approval of a Motion to Rescind requires the affirmative vote of a majority of the full membership of the Council. 3. If a Motion to Rescind is approved, the Council shall, at the same meeting, either consider the previous action or set a date certain for its consideration. 4. Notwithstanding anything stated above, a Motion to Rescind initiated by a Councilmember who voted on the losing side in connection with the previous action shall not be in order unless the Council determines: a. Subsequent information has become known that (i) would have been material to the Council’s decision on the previous action and (ii) would have militated for a different result; or b. A rescission of the previous action is imperative to avoid a material cost, risk, harm, or other jeopardy to the City or its citizens, and the material cost, risk, harm, or other jeopardy could not have been known at the time of the Council’s previous action. 5. For purposes of the Motion to Rescind, a Councilmember who was absent for a vote on the motion in connection with the previous action is deemed to have been on the prevailing side of the vote. 3.11 Tie Vote: In the event of a tie vote on any motion, the motion shall be considered lost. Page 179 of 266 3.12 Vote Change: Any Councilmember may change his or her vote, before the next item is called for consideration on or before a recess or adjournment is called, whichever occurs first, but not thereafter, without the unanimous consent of the Councilmembers present and eligible to vote. 3.13 Privilege of Closing Debate: Any Councilmember may move to close debate and call for the question on the motion being considered which shall be nondebatable. The Chair may then call for the question. 3.14 Action Savings: No action taken by the Council shall be deemed void or invalid because of the failure to adhere to Robert’s Rules of Order or the provisions of these rules of order and procedure, except as may otherwise be provided by general law. 3.15 Ex Parte Communications: 1. The substance of any ex-parte communication with a local public official which relates to quasi-judicial action pending before the official is not presumed prejudicial to the action if the subject of the communication and the identity of the person, group, or entity with whom the communication took place is disclosed and made part of the record before final action on the matter. 2. A local public official may read a written communication from any person. However, a written communication that relates to quasi-judicial action pending before a local public official shall not be presumed prejudicial to the action, and such written communication shall be made a part of the record before final action on the matter. 3. Local public officials may conduct investigations and site visits and may receive expert opinions regarding quasi-judicial action pending before them. Such activities shall not be presumed prejudicial to the action if the existence of the investigation, site visit, or expert opinion is made a part of the record before final action on the matter. 4. Disclosure made pursuant to subparagraphs 1., 2., and 3 must be made before or during the public meeting at which a vote is taken on such matters, so that persons who have opinions contrary to those expressed in the ex parte communication are given a reasonable opportunity to refute or respond to the communication. This subsection does not subject local public officials to part III of chapter 1122 for not complying with this paragraph. SECTION IV 4. TYPES OF MEETINGS: 4.1 Regular Meeting: The City Council shall meet regularly at least once a month at such times and places as the City Council may prescribe. Generally, the City Council shall meet in the City Council Chambers with the Regular City Council Meetings to commence at 6:00 p.m., unless otherwise specified, on the second and fourth Monday of each month. 4.2 Special Meetings: The Mayor, three members of the Council, the City Manager, or City Clerk may call a Special Meeting of the Council whenever, in their opinion, the public business may require it. The request for such a special meeting shall be communicated to the City Manager or, in his absence, to the City Clerk. Written notice of such special meeting shall thereafter be promptly served upon all members of the Council, either in person, at their place of residence, their business, or by electronic means. The City Clerk, or designated staff member, shall affix a notice of the Special Meeting upon the bulletin board, designated area for notices or other visible location of City Hall. Reasonable notice of such meeting will also be posted on the City website. The notice shall state the date, hour, place, and purpose of the meeting. Other business may not be transacted at a Special Meeting. 4.3 Adjourned Meetings: Any meeting of the Council may be adjourned to a later date and time. Page 180 of 266 4.4 Workshop Meetings: The Council may meet informally in workshop meetings, at the call of the Mayor or of any three (3) Councilmembers. No ordinances, resolutions or other actions may be adopted at such meeting provided that the Council may direct the City Manager, City Clerk, or staff to take actions that do not entail the expenditure of City funds. Final action on items may not be taken at Workshop meetings. 4.5 Emergency Meetings: Emergency meetings may be held on the call of the Mayor, Mayor Pro-Tem, or City Manager or any three (3) Councilmembers whenever there is a public emergency and whenever practicable, upon no less than one (1) hours’ notice to each Councilmember and the local news media. SECTION V 5. PRESIDING OFFICER AND DUTIES: 5.1 Presiding Officer: The Mayor, if present, shall preside at all meetings of the Council. In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of both the Mayor and Pro Tem, the meeting shall be called to order by the City Clerk for the purpose of electing a temporary presiding officer. 5.2 Call to Order: The meetings of the Council shall be called to order by the Presiding Officer. 5.3 Preservation of Order: The Presiding Officer shall preserve order and decorum; prevent attacks on personalities or the impugning of Councilmembers or motives, and confine Councilmembers in debate to the question under discussion. 5.4 Points of Order: The Presiding Officer shall determine all points of order, subject to the right of any Councilmember to appeal to the Council. If any appeal is taken, the question shall be, "Shall the decision of the presiding officer be sustained?" A majority of the Council sitting and eligible to vote is required to reverse the ruling of the Presiding Officer. 5.5 Voting: Voting by registering votes on the electronic voting board meets the requirement for roll call vote. SECTION VI 6. ORDER OF BUSINESS: 6.1 Order of Business: The general rule as to the order of business in regular meetings shall be as follows: Call to Order Invocation and Pledge of Allegiance Open Policy Making and Legislative Session Approval of Agenda Presentations and Reports Consent Agenda Resolutions Public Hearings/Ordinances on Second Reading Ordinances on First Reading Action Items City Clerk Report City Manager Report Comments from Mayor and Council Comments from the Audience Adjournment 6.2 Agenda: The order of business of each regular meeting shall be as contained in the Agenda. The Page 181 of 266 Agenda shall be a listing by topic of subjects to be considered by City Council. A request to be on the agenda shall be presented in the prescribed form to the City Clerk or the City Manager on the Wednesday before or at least two (2) weeks, prior to scheduled meeting. The City Manager will make the determination of what items will be placed on the agenda. Anyone wishing to challenge the decision to place an item on the agenda may petition the City Council at the next regular meeting. All action items from staff for Agenda items will be due by the Wednesday, ten (10) days prior to the meeting. Presentations from the Public are addressed in Section 8.2. 6.3 Presentation by Mayor, Councilmembers and City Attorney: The Agenda shall provide times for the Mayor, Councilmembers, City Manager, and City Clerk to bring before the Council any business that he or she feels should be deliberated upon by the Council. These matters need not be specifically listed on the agenda but may be acted upon by a majority vote of the council members present and eligible to vote on the matter. Except in instances where extraordinary conditions are necessitated, the Mayor, Councilmembers, City Manager and City Attorney shall notify the City Clerk of forthcoming agenda topics in keeping with the above deadlines and strive to supply backup materials for timely distribution with the agenda packets. 6.4 Consent Agenda: The Consent Agenda may be used to handle routine matters on the agenda expeditiously. There is no separate discussion of these items unless the Mayor, a Councilmember, or member of the public requests an item be removed for consideration in its normal sequence on the agenda. The approval of the Consent Agenda is usually handled in one motion from the Council table, "I move that the Consent Agenda, (item numbers may be included) be approved; or if items are to be removed, "for good cause" or "discussion", a typical motion might be, “I move that we approve the Consent Agenda items through with the exception of item .” The approval of minutes from previous meetings will be a part of the Consent Agenda. 6.5 Invocation Policy: It shall be the policy of the City Council that the procedures stated in this rule concerning opening invocation shall govern all official meetings of the City Council and that the members of the City Council and City staff shall adhere to these rules. These policies and procedures are not intended, shall not be implemented, and shall not be construed in any way to affiliate the City Council or the City with, nor express a preference for or against any faith, belief, opinion, religion, or denomination. Rather, these policies and procedures are intended to acknowledge and express the City Council respect for the diversity of religious denominations and faiths represented and practiced among the citizens of the City. 6.5.1 The City Clerk may invite religious leaders, chaplains, ministers, rabbis or similar of congregations located within the jurisdictional limits of the City or within (5) five miles of the city limits to conduct the opening invocation, with the volunteer religious leaders selected from a wide pool of area clergy with reasonable effort to ensure a wide variety of religious leaders. Staff will develop a list of volunteers to select from. Notwithstanding the preceding, no invocation speaker shall be scheduled to offer an invocation at consecutive meetings of the City Council, or at more than three (3) City Council meetings in any calendar year. In being consistent with U.S. Supreme Court precedent, invocation speakers will reflect ideals relating to peace and security for the nation; safety of our armed forces, police, firefighters, and emergency service personnel; wisdom for the lawmakers; and justice for the people. No member of the City Council, City employee or staff, or any other person in attendance at the meeting shall be required to participate in any opening invocation that is offered. An opportunity to exit the City Council Chambers and return upon completion of the opening invocation is afforded to those who do not wish to participate or witness the opening invocation. 6.5.2 Persons in attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be construed as a demand, order, or any other type of command. Such invitation constitutes a general invitation that a person in attendance may stand if he/she wishes to do so for such observances. 6.5.3 Agenda Disclaimer. The following statement shall be placed at the bottom of City Council meeting Page 182 of 266 agendas: Any invocation that is offered before the official start of the City Council meeting shall be the voluntary offering of a private person, to and for the benefit of the City Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the City Council or the city staff, and the City is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. Persons in attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be construed as a demand, order, or any other type of command. No person in attendance at the meeting shall be required to participate in any opening invocation that is offered. A person may exit the City Council Chambers and return upon completion of the opening invocation if a person does not wish to participate in or witness the opening invocation. SECTION VII 7. ORDINANCES, RESOLUTIONS, AND MOTIONS: 7.1 Requests for Ordinances, Resolutions or Opinions: Any Councilmember may request the City Attorney, City Manager, or City Clerk prepare a proposed ordinance or resolution. The City Attorney may assist the City Manager, City Clerk, or a Department Head in the preparation of a proposed ordinance or resolution. Any Councilmember, Mayor, City Manager, City Clerk or Department Head may request a legal opinion of the City Attorney. SECTION VIII 8. CITIZENS PRESENTATIONS: 8.1 Presentation by Public on Proposition before the Council: The agenda shall provide times when the public is given a reasonable opportunity to be heard on a proposition before the City Council. The opportunity to be heard may not occur at the same meeting in which the Council takes official action on the proposition and public opportunity, hereunder, does not extend to: (a) An official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Council to act; (b) An official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; (c) A meeting that is exempt from Sec. 286.011 Florida Statutes; or (d) A meeting during which the Council is acting in a quasi-judicial capacity. This paragraph does not affect the right of a person to be heard as otherwise provided by law. 8.2 Addressing the Council -- Scheduled Presentations: Any person desiring to address the Council by oral communication on any subject not already on the Council meeting agenda shall first secure the permission of the Presiding Officer and will be recognized under “Scheduled Presentation from the Public.” Only those persons who have completed a speaker’s form and who have notified the City Clerk by 12:00 noon of the Wednesday immediately preceding the regular meeting will have their name placed on the Agenda and be recognized under the heading “Scheduled Presentations from the Public.” 8.3 Addressing the Council -- Public Opportunity on Council Propositions: Any person desiring to address the Council by oral communication regarding agendaed Council propositions shall complete and deliver a Speaker Request Card to the City Manager or City Clerk then secure the permission of the Presiding Officer and will be recognized at the time the item appears on the Agenda. A speaker card is not required to speak on an item, but those providing the card will be given first opportunity. Page 183 of 266 8.4 Addressing the Council – Comments from Audience: Any person desiring to address the Council by oral communication shall complete and deliver a Speaker Request Card to the City Clerk then secure the permission of the Presiding officer and will be recognized under “Comments from the Audience” where that item occurs on the agenda. A Speaker Request Card is not required to speak, but those providing the card will be given the first opportunity. 8.5 Addressing the Council – Public Opportunity on Public Hearings: Any person desiring to address the Council regarding Agendaed Public Hearings by oral communication shall complete and delivery a Request to Speak Card to the City Clerk then secure the permission of the Presiding Officer and will be recognized under “Public Hearings” where that item occurs on the Agenda. A Speaker Request Card is not required to speak, but those providing the card will be given the first opportunity. 8.6 Manner of Addressing the Council -- Time Limit: Each person addressing the Council shall approach the microphone, shall give his or her name and address and the organization or group they represent if any, in an audible tone of voice for the record and, unless further time is granted by the Council, shall limit their address to three (3) minutes. All remarks shall pertain to City business and shall be addressed to the Council as a body, and not to any Councilmember thereof. No person, other than Councilmembers or the Mayor, and the persons having the floor, shall be permitted to enter any discussion, either directly or through the members of the Council. No questions shall be asked of the Councilmembers or staff, except through the Mayor. 8.7 Personal and Slanderous Remarks: Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous or use offensive language, while addressing the Council, may be requested to leave the meeting. No reference by name to any individual present or absent, including Councilmembers and staff, shall be used in a negative manner by any person addressing the Council. All participants and speakers shall refrain from belittling or insulting remarks or making personal attacks. 8.8 Reading of Protests: Interested persons, or their authorized representatives, may address the Council for the reading of protests, petitions, or communications relating to any matter over which the Council has control when the item is under consideration by the Council. 8.9 Referral of Citizens' Complaints: While in session, the Mayor, or Councilmembers, individually, or the City Council collectively, through motion, may refer citizen’s complaints to the City Manager. 8.10 Written Communications: Interested parties, or their authorized representatives, may address the Council by written communication on any matter of business. However, in order to preserve the public record as well as comply with Florida’s Public Records Law, an exact copy of said written communication must be provided to the City Clerk. 8.11 Presentations by Representatives of Groups or Factions: At meetings, in which four (4) or more individuals of a group or faction wish to be heard, a representative of a group or faction may address the Council rather than all members of the group or faction and in such instances shall limit their address to twenty (20) minutes. SECTION IX 9. SUSPENSION AND AMENDMENT OF THESE RULES: 9.1 Suspension of Rules: Any provision of these rules not governed by the City Charter, State Statute or City Code may be temporarily suspended by a vote of a majority of all the Councilmembers. 9.2 Amendment of Rules: These rules may be amended, or new rules adopted, by a two-thirds vote of the full Page 184 of 266 membership of the Council. SECTION X 10. EFFECTIVE DATE: This resolution shall be effective upon its adoption by the City Council. PASSED AND ADOPTED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA ON THE ______ DAY OF __________________, 20__. ____________________________ J B Whitten, Mayor (SEAL) _____________________________ Maryanne Schrader, City Clerk Page 185 of 266 CITY OF CRESTVIEW Item # 10.1. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Wayne Steele, Director of Operations, Jayce Vanderford, Project Manager DATE: 11/10/2022 SUBJECT: Crestview Welcome Signs BACKGROUND: The four welcome signs located at Hwy 90 W, Hwy 90 E, Hwy 85 N, and Hwy 85 S were installed by Signs Galore in the early 2000's. Over the years, the signs have held up remarkably well but are now faded and weathered. The welcome signs are the first thing that people see when entering the city limits. These signs are a small, but impactful representation of our city's image. DISCUSSION: The current signs have very faded paint and lettering, all have missing stones, one with significant cracks throughout the stone, and all four signs are in some measure of disrepair and need immediate care. There is a need to revive the signs and create an eye-appealing welcome to our city. Signs Galore as the original contractor, was required to provide engineered drawings for approval and a permit for the original signs to be placed within F.D.O.T. right of way. This process originally took six to eight months to accomplish. Recently, speaking with F.D.O.T. about our wishes to replace the signs, their permitting staff indicated if no structural changes were to be made to the signs, we are allowed to move forward with restoration of the original signs, without needing to provide new engineered drawings or permitting. All that is required is notification of the restoration work schedule. Moving forward as a restoration project, we believe it would be better to use the original contractor. Signs Galore has provided a new sign design and potential color scheme options on the existing sign base. This new design includes inspection and assurance of the integrity of each sign base, pressure washing, replacing missing stones, painting of the newly selected paint scheme and providing solar light panels for night time illumination of the welcome signs. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Page 186 of 266 Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT Signs Galore has quoted $8,225.47 to pressure wash, replace missing stones, repaint, and add solar light panels for all 4 signs. Funding is available in the General Fund's General & Administrative Division. RECOMMENDED ACTION Staff respectfully requests Council to approve a color scheme for the Welcome to Crestview signs and approve Signs Galore as the contractor for this restoration project. Attachments 1. Existing Welcome Signs 2. Welcome Sign Color Scheme Options 1 3. Welcome Sign Color Scheme Options 2 4. Signs Galore Welcome Sign Estimate Page 187 of 266 Page 188 of 266 Page 189 of 266 Page 190 of 266 Page 191 of 266 Page 192 of 266 Page 193 of 266 Page 194 of 266 Page 195 of 266 Page 196 of 266 Page 197 of 266 Page 198 of 266 Page 1 of 3 Estimate #: 6133 111 Hammock Rd. Crestview, FL 32536 Ph: (850) 683-8010 FAX: (850) 689-0225 Email: billing@signsgaloreinc.com Web: http://www.signsgaloreinc.com Signs Galore, Inc. Email: Salesperson:House Account 10/3/2022 1:17:00PMCreated Date:City of Crestview (Office of the City Manager)Prepared For: Crista ShepheardContact: Email: Address: chepheardc@cityofcrextview.org N/ANot Specified: Office Phone:(850) 682-1560 198 Wilson St. N. Crestview, FL 32536Entered by:Michael Rutledge Description:Refurbish existing "Welcome to Crestview" signs. Hwy 90 W Hwy 90 E and Hwy 85 S 1Product: Subtotal $934.00 1 Quantity Description: Electric Sign Service Install Solar Flood Lighting at Hwy 85 North and South Signs. Install Solar Flood Lighting at Hwy 90 East and West Signs. 10 Watt 1080 Lumens 6000K Renew Solar Spot Lighting Installed. • Location: 3rd Party Location: Hwy 85 N and S Hwy 90 E and W • Reported Issue: Solar Flood Lighting • 1st Visit: Date to be Determined • Service Time of 4 hr 0 min • Crew of 1, Service Labor • Lamps: 8, • Misc: • 8 Ea., 1Product: Subtotal $680.00 2 Quantity Description: Service of Non-Electric Signs Pressure Wash Stone Bases On All Four Signs. Hwy 85 North and South Hwy 90 East and West. • 8 hr of Install Time. • Using a Crew of 1 Personnel. 1Product: Subtotal $3,008.47 3 Quantity Description: Sandblasted Signs Highway 90 East location. Routing - Sandblast high density urethane foam. Painted and finished per approved artwork. • 1- 46 in (H) x 72 in (W) Single Sided Sandblasted Sign(s) made from HDU 2'' foam stock material • Painting Primer: Paint Primers-Standard, Face: Paint Types Pittsburg Beige, Face Trim: Paint Types Pittsburg Burgundy, Back: Paint Types Pittsburg Beige, Quantity Product:3.A Description: Installation of Non-Electric Signs Installations - Non-Electric Signs- Remove existing sign and install new sign per approved artwork. • 2 hr of Install Time. • Using a Crew of 2 Personnel. • Install height is 6 ft above ground. Print Date: 11/8/2022 2:46:37PM Custom Sign Specialist Page 199 of 266 Page 2 of 3 Estimate #: 6133 111 Hammock Rd. Crestview, FL 32536 Ph: (850) 683-8010 FAX: (850) 689-0225 Email: billing@signsgaloreinc.com Web: http://www.signsgaloreinc.com Signs Galore, Inc. Quantity Product:3.B Description: Service of Non-Electric Signs Hwy 90 E location. Replace missing concrete stacked stone pieces to match as closely as possible. Paint stone base per approved color choice. • 2 hr of Install Time. • Using a Crew of 1 Personnel. Quantity Product:3.B.1 Description: Misc Concrete Stacked Stone • 4 Sq Feet, Stacked Stone Concrete 1Product: Subtotal $1,116.00 4 Quantity Description: Service of Non-Electric Signs Hwy 90 W location. Replace missing concrete stacked stone pieces to match as closely as possible. Repaint sign face, trim and back per approved artwork. Repaint stone base per approved artwork. • 12 hr of Install Time. • Using a Crew of 1 Personnel. Quantity Product:4.A Description: Misc Concrete Stacked Stone • 4 Sq Feet, Stacked Stone Concrete 1Product: Subtotal $1,286.00 5 Quantity Description: Service of Non-Electric Signs Hwy 85 S location. Replace missing concrete stacked stone pieces to match as closely as possible. Repair wood support for column. Repaint sign face, trim and back per approved artwork. • 14 hr of Install Time. • Using a Crew of 1 Personnel. • Install height is 6 ft above ground. Quantity Product:5.A Description: Misc Concrete Stacked Stone • 4 Sq Feet, Stacked Stone Concrete 1Product: Subtotal $1,201.00 6 Quantity Description: Service of Non-Electric Signs Hwy 85 N location. Replace missing concrete stacked stone pieces to match as closely as possible. Repaint sign face, trim and back per approved artwork. Paint stone base per approved artwork. • 13 hr of Install Time. • Using a Crew of 1 Personnel. • Install height is 6 ft above ground. Quantity Product:6.A Description: Misc Concrete Stacked Stone • 4 Sq Feet, Stacked Stone Concrete Print Date: 11/8/2022 2:46:37PM Custom Sign Specialist Page 200 of 266 Page 3 of 3 Estimate #: 6133 111 Hammock Rd. Crestview, FL 32536 Ph: (850) 683-8010 FAX: (850) 689-0225 Email: billing@signsgaloreinc.com Web: http://www.signsgaloreinc.com Signs Galore, Inc. $8,225.47 Subtotal: $575.78 Taxes: Total:$8,801.25 Client Reply Request Estimate Accepted "As Is". Please proceed with Order. Changes required, please contact me. Other: / /SIGN:Date: Print Date: 11/8/2022 2:46:37PM Custom Sign Specialist Page 201 of 266 CITY OF CRESTVIEW Item # 10.2. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director DATE: 11/10/2022 SUBJECT: Princeton Grove Memorandum of Understanding BACKGROUND: Staff received the initial application submittal for the Princeton Grove project, a 107-unit senior adult living apartment project located at the intersection of Aplin Road and Patriot Lane, on August 3, 2022. For commercial projects, Public Services staff reviews each project's traffic study or report, and any transportation related improvements proposed, to determine what improvements or contributions need to be made by the developer resulting from the impact of their proposed development, via a Memorandum of Understanding (MOU). DISCUSSION: For the Princeton Grove project, Public Services staff reviewed the traffic study provided, resulting in the attached MOU. In this specific case, the MOU provides for the developer to participate in cost not to exceed the total amount of $21,200.00 to be held in escrow by the City of Crestview for proposed offsite roadway improvements that the City is constructing to mitigate traffic impacts. This cost was determined by an established per-trip cost based on the total average trips per day generated by the development. The obligation to deposit the money in escrow and participate shall occur before the Development Order is issued. This MOU, if approved, also needs to be signed by the Mayor and the City Clerk. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Infrastructure – Satisfy current and future infrastructure needs. Communication – To engage, inform and educate public and staff. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Safety – Ensure the continuous safety of citizens and visitors Page 202 of 266 Mobility – Provide safe, efficient and accessible means for mobility. Opportunity – Promote an environment that encourages economic and educational opportunity. Play – Expand recreational and entertainment activities within the City. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT This MOU will provide funds to the City to construct improvements that will mitigate the traffic impact resulting from this development. RECOMMENDED ACTION Staff respectfully requests approval of the attached Memorandum of Understanding to be sent to the Mayor and City Clerk for signature. Attachments 1. MOU City of Crestview Page 203 of 266 Page 204 of 266 CITY OF CRESTVIEW Item # 10.3. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Jessica Leavins, Administrative Services Director DATE: 11/9/2022 SUBJECT: City Clerk Annual Performance Evaluation BACKGROUND: In 2021, the City Clerk position transitioned from an elected position to an appointed position. Ms. Maryanne Schrader was appointed by the City Council on November 15, 2021. In 2020, the City of Crestview adopted our core values: Teamwork, Respect, Adaptability, Communication, and Knowledge. In 2021, we developed a merit based pay model and employee evaluation system for general employees. Staff are rated on a scale of 0-3 for a score of "needs improvement", "meets expectations" or "exceeds expectations". For the 22-23 fiscal year, employees received a 3% cost of living increase effective 10/1/2022 and are eligible for up to a 3% merit-based pay increase based on the outcome of their evaluation. DISCUSSION: In accordance with the employment contract, the City Clerk will receive an annual evaluation within 30 days of the date of hire. The City of Crestview has established a procedure for employee evaluations based on our core values. Council members were given evaluation forms at the first council meeting in October 2022. The completed evaluation forms are attached. All scores are on a scale of 1-3. The average ratings are as follows: adaptability 2.8, communication 2.6, knowledge 2.4, respect 2.8 and teamwork 2.8; for an overall average of 2.68. Comments of note include: demonstrated a willingness to learn, grow and change, citizens are treated with respect and understanding, and upgraded policies and procedures during her first year. Based on the general employee evaluation criteria, a 2.68 would be categorized as "exceeds expectations" and qualify for a 3% salary increase. After discussion with the City Manager,we would recommend the council approve a 6% salary increase for the City Clerk based on the evaluation score and cost of living already given to general employees. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services FINANCIAL IMPACT The financial impact of any potential salary increase is included in the FY23 budget. Page 205 of 266 RECOMMENDED ACTION Staff respectfully requests the council approve the recommendation of the City Manager. Attachments 1. city clerk evaluation Page 206 of 266 Performance Review Employee Name:______________________________ Date:_______________ Job Title: _________________________ Department:_____________________ Evaluator Name: ______________________________Date of Hire: ___________ Performance Review Period: ____________________________________________ Employee Instructions: Please complete and return this evaluation and return to the City Clerk by 2/22/22. Your thorough and timely participation in the appraisal process will help facilitate a fair and comprehensive review of the employee's progress and accomplishments since the last performance review. Please rate each category on a scale of 1 to 3 with one as "needs improvement", 2 - meetings expectations, and 3 - exceeds expectations. Competencies Adaptability-Being solution focused. Individualizing each situation. Suggests new processes and procedures. Willingness to try new methods. Communication-Use of active listening skills, including positive body language. Shows initiative when communicating. Follows all public record laws and department policies. Gathers all needed information. Uses correct grammar and spelling. Knowledge-Familiarity with city policies. Understanding of departmental goals and services. Understanding of basic job functions. Understanding of basic functions of other departments. Regularly seeks to increase knowledge of the above. Respect-Communicating with civility. Appropriate handling of city funds and property. Showing empathy to the needs of others. Being honorable and honest. Acts professionally. 1 2 3 1 2 3 1 2 3 1 2 3 Comments: Comments: Comments: Comments: Page 207 of 266 Teamwork-Fulfilling his or her duties. Enthusiastically helps colleagues. Reliability. Routinely follows all policies and procedures. Shows trustworthiness and practices accountability. 1 2 3 Comments: Recommendations: Page 208 of 266 CITY OF CRESTVIEW Item # 11.1. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Maryanne Schrader, City Clerk DATE: 11/10/2022 SUBJECT: City of Crestview City Council Handbook BACKGROUND: The purpose of this document is to provide newly elected or appointed City Councilmembers the tools to smoothly transition into their role in the legislative body for the City of Crestview, as well as utilizing the handbook as a guide. DISCUSSION: The training manual provides an overview of all departments and divisions for the City of Crestview. In order to stay current, changes and updates will be made as necessary. The links will be maintained and updated to avoid any outdated or obsolete material. However, the body of the document will retain the structural integrity in order to provide uniformity. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Page 209 of 266 Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT n/a RECOMMENDED ACTION Staff respectfully requests the City Council adopt the "City Council Handbook". Attachments 1. City Council Handbook Final Page 210 of 266 Policy CC-22-05 Revision: Page 211 of 266 Crestview City Council Handbook Final Welcome! Congratulations on becoming a member of the City Council for the City of Crestview. In the course of serving as a public official, this handbook provides you with information on common issues related to local government and your role as a member of the Crestview City Council. This handbook is not intended to be all inclusive, however, it will guide you in your role as an effective member of the City Council. As a member of the City Council, you will be asked to make decisions, enact laws, levy taxes, and act for the benefit and best interest of the City of Crestview. You will be performing a valuable service by addressing community needs and issues, as you represent your constituents. It is a much-needed service that carries with it great responsibilities. This document contains City Council policies, procedures and other information designed to orient you with important topics relevant to your service as a City Council Member. Our staff looks forward to your contribution as we all work together to provide efficient municipal services that are responsive to the local needs and expectations of our unique community. Sincerely, Maryanne Schrader, City Clerk Staff: Natasha S. Peacock, Deputy City Clerk Page 212 of 266 Crestview City Council Handbook Final Introduction The purpose of this handbook is to assist elected officials in understanding their roles, duties, and responsibilities, outlining the standards of conduct and rules of operation to ensure the continuation of cooperative progressive City Councils that have the respect and backing of the community. As a City Council member, you are expected to: • Represent all citizens honestly and equally. • Avoid any conflict of interest or any appearance of impropriety that could result from your position, nor use your position for personal gain or publicity. • Recognize that a City Council member has no legal authority as an individual and that decisions can be made only by a majority vote in an open meeting. • Abide by the majority decision of the City Council even if you personally disagree with the decision and take no public or private actions that might compromise the City Council or Administration. This handbook was compiled by the Office of the City Clerk which supports the City Council. The Office of the City Clerk works alongside the Mayor and the City Manager to ensure a smooth, efficient operation of the City. The following is the mission statement for the City Clerk: In keeping with the mission of the City of Crestview, the City Clerk strives to provide exceptional municipal services. The goal is to streamline methods to deliver consistent and accurate information in relation to the scope of the city as a whole in providing transparency while supporting smart growth alongside the preservation of the rich history of the city. The City Clerk delivers a positive and upbeat outlook and looks forward to working alongside an empowered team. The Office of the City Clerk performs those duties mandated by state and local law, serving the City Council and the general public. The Office of the City Clerk performs all duties related to City Council including agenda preparation and meeting notices, maintains custody of official records, books, contracts, and other documents and attests to the validity of public records and official municipal enactments, exercises administrative direction and control over the City’s records management program, and serves as liaison with the public, and various City departments providing information and services relative to the City Council’s actions and public records. The City of Crestview is rich with history, as the Town of Crestview received its initial Charter from the Florida Legislature and officially incorporated in 1916. Our estimated population is 27,134, based on the 2021 Census. Page 213 of 266 Crestview City Council Handbook Final Table of Contents Contents Welcome! .............................................................................................................................2 Introduction ..........................................................................................................................3 Duties and Responsibilities ..................................................................................................5 City Government ..................................................................................................................6 Perks and Benefits................................................................................................................7 Crestview City Council ........................................................................................................9 Other Elected and Appointed Officials ..............................................................................10 Sunshine Laws & Public Records ......................................................................................13 Things to Know as a New City Council Member ..............................................................14 City Departments ...............................................................................................................23 Charter for the City of Crestview .......................................................................................28 Charter Amendments .........................................................................................................38 52 Tips for Successful Public Service ..............................................................................41 Additional Training and Resource Materials .....................................................................45 Exhibits ..............................................................................................................................46 Organizational Chart ..........................................................................................................48 Page 214 of 266 Crestview City Council Handbook Final Duties and Responsibilities As an elected member of the City Council, you will have duties and responsibilities to the City, other City Council member and to the public. Those duties are outlined in the Municipal Code and applicable Florida State law, and include: • Attend all meetings of the City Council and any committee on which you serve. • Adopt the annual budget and all other appropriations necessary for efficient City government. • Legislate for the City by adopting ordinances and resolutions in the best interest of all citizens. Come prepared to contribute to the discussions of issues and business to be addressed at scheduled meetings, having read the agenda and all background material. • Represent the City of Crestview in a positive and supportive manner at all times and in all places. Abide by all actions taken by the City Council, even when in a minority position on such actions. • Override the mayor’s veto of an ordinance by an affirmative vote of two-thirds of the entire City Council. • Refrain from intruding in administrative issues, which are the responsibility of the City Manager, except to monitor results and ensure that the City Council policy is being carried out as directed. • Be involved in and knowledgeable about not only City issues, but also state and national issues. • Be aware of the state laws governing municipalities. • Recognize conflicts of interest with your personal and professional life. If such conflict does arise, declare that conflict before the City Council and refrain from voting on any such matters and submit Form 8B to the City Clerk. • Display courteous conduct in all City Council and committee meetings. • Make every effort to learn the responsibilities of being and City Council member and seek methods of becoming a better City Council member. • Appoint the City Manager, City Attorney, and City Clerk by a majority vote of the entire City Council. Page 215 of 266 Crestview City Council Handbook Final City Government The duties of the Mayor, City Council, City Clerk, and City Manager are outlined in Ordinance 1782 approving the new City Charter passed and adopted on August 10, 2020. Budget: The City’s fiscal year runs from October 1 through September 30th. The City Manager responsible for developing and presenting a balanced budget to the City Council. During the budget process a series of workshops are scheduled to develop priorities for the coming year. Following the workshops and in accordance with Florida Statue, two public hearings are held with the first for the tentative millage rate and tentative budget, and the final millage rate and final budget. The City Council formally adopts the annual budget in September of each year. The final budget document includes an itemized departmental goal for the coming year, as well as a summary of those goals accomplished during the current fiscal year. The current budget can be located on our website: https://cityofcrestview.org/475/Financial-Services-Department. City Council Meetings: City Council meetings are held on the second and fourth Monday monthly. Meeting agendas are available for the City Council on the Thursday before the meeting. The agenda includes a list of items to be discussed or approved at a meeting. An email will be sent with a link to Boardview in Civic Clerk: https://crestviewfl.civicclerk.com/Boardview/. The agenda and agenda packet are stored in Civic Clerk and the link to the agenda information is sent out on Thursday evening before the City Council meeting. City Council members should review the packet and are encouraged to contact the City Manager with any questions they might have regarding any item on the agenda. You can locate past agendas and minutes utilizing this link: https://cityofcrestview.org/546/Agendas-Minutes. Robert Rules of Order Henry Robert wrote Roberts Rules of Order to bring order out of the chaos in meetings. He said that the sole purpose of parliamentary procedure is to expedite business, assure legality, and protect the rights of the minority. To get further information on this subject log on to: http://www.robertsrules.comwww.robertsrules.com. A very useful resource in the learning process of conducting an orderly meeting can be found in The Complete Idiots Guide to Roberts Rules by Nancy Sylvester, PRP, and CPP-T. The City Clerk’s office can provide a copy upon request. By following Roberts Rules, it will assist in having the meetings run smoothly and efficiently. It can be thought of as a tool in helping the group make sound decisions that benefit the whole. The rights of the minority voice are protected to ensure that everyone has an equal chance to speak on an issue. Page 216 of 266 Crestview City Council Handbook Final Perks and Benefits Council members are provided with a tablet style computer and city email address for conducting business. Additionally, you will receive a photo ID card that denotes your status as an elected official and serves as a key card for use on staff entrances at City Hall; you may provide a photo of your choosing or have your photo taken by staff. Council members are provided with headshots through our current provider; this service can be scheduled through the clerk’s office. There are two meeting rooms in City Hall available for public meetings. Compensation Council members receive a salary of $5040.00 annually, this is paid out on the fourth Friday of each month. Salaries are provided via direct deposit, unless otherwise requested. Benefits Council members are eligible to participate in the City’s insurance program. The rates for coverage are listed in the attached table. Health Insurance The City of Crestview offers health insurance through FL Blue. We offer three plans, a preferred provider plan (PPO) and two health maintenance plans (HMO). All plans are available to the employee at no cost; spouse, child, and family coverage is available for an additional cost. Dental Insurance The City provides dental insurance for employees at a subsidized cost. Our dental provider is Guardian dental. Vision Insurance The city provides vision insurance to employees at cost; dependent coverage is also available. Life Insurance All city employees are provided with $35,000 in coverage with accidental dental and dismemberment at no cost. Additional Information The complete City of Crestview Human Resources Manual can be found on the city’s intranet. Policies regarding information technology usage and our communication guide are also available. Page 217 of 266 Crestview City Council Handbook Final Helpful Hints of a Successful Meeting The Mayor will preside over and run the City Council meeting and introduces each agenda item. The Mayor will also generally ask for a motion on a particular agenda item. Robert's Rules of Order include the following general fundamentals: • Address the Mayor by his or her title, wait for recognition, and when you have the floor, you may proceed to speak. • All proposals for action by the City Council must be presented by a motion. • Motions should be brief and concise and begin with the statement, I move that.... (Most generally a recommendation for a motion can be found in the agenda information presented by staff.) • Before a motion may be discussed, it must be seconded. A City Council member need not agree with a motion to second it. If a motion fails to receive a second, the motion fails. • A motion that receives a tie vote is deemed to have failed. • A City Council member may ask for a Point of Information from the Mayor, if the issue or discussion becomes confusing at any point during the meeting. City Council members are required to vote on every motion; however, there may be an occasion when an item may represent a conflict of interest with a particular City Council member. In these instances, the City Council member should discuss the matter with the Mayor or City Manager prior to the meeting so that the City Attorney can review the situation and an appropriate determination can be made as to whether the City Council member should abstain from a particular vote. You must turn in a Form 8B, if you have a Conflict of Interest. Each City Council agenda includes the following sections and items: City Council Meeting — 6:00 p.m. City Council Chambers 1. Call to Order 2. Invocation and Pledge of Allegiance 3. Opening of the Meeting 4. Approval of Agenda 5. Presentation and Reports 6. Consent Agenda 7. Resolutions 8. Public Hearings/Ordinances on Second Reading 9. Ordinances on First Reading 10. Action Items 11. Comments from the Audience 12. City Clerk Report 13. City Manager Report 14. Comments from the Mayor and City Council 15. Adjournment Page 218 of 266 Crestview City Council Handbook Final Crestview City Council As a City Council member, your contact information is also placed on the City web site. All Official Mail and Contact Information: Post Office Drawer 1209, Crestview, FL 32536 / Telephone: 850-682-1560 / Fax - 689- 4575 Precinct 1 - Central Crestview (as bordered by US Hwy 90 on the north and I-10 on the south) - Elected 4-Year Term (11/08/2022 – 11/1/2026) JOSEPH BLOCKER Precinct 2 - Precinct 2 - S. Crestview (as bordered by I-10 on the north) - Elected 4- Year Term (11/08/2022 – 11/1/2026) RYAN BULLARD Precinct 3 - N. Crestview (as bordered by US Hwy. 90 on the south) – Elected 4- Year Term (4/12/21 – 11/22/2022) DOUGLAS CAPPS Group 1 At Large (All Areas) Elected to 4-Year Term (04/01/19 – 11/12/24) CYNTHIA SUE BROWN Group 2 - At Large (All Areas) Elected 4-Year Term (04/01/19 - 11/12/24) ANDREW RENCICH City Council members serve as representatives for the city on several boards and committees throughout the state. These include but are not limited to the Okaloosa- Walton Transportation Planning Organization, Okaloosa EDC, Military Sustainability Partnership Executive Committee, Okaloosa League of Cities, Main Street Crestview Association, Okaloosa Gas Board, Opportunity Inc. Annually in April, the City Council selects the positions of President and Vice-President. Additionally, in April of each year, the City Council determines and confirms (by new or renewed designation) the members that are to be representatives to the various governmental affairs related entities and organizations indicated above. The annual review and designation exception is the Okaloosa Gas District Board appointment, which is a (Jan 1st - Dec 31st) four-year term position. Page 219 of 266 Crestview City Council Handbook Final Other Elected and Appointed Officials Mayor J.B. Whitten Elected 4-Year Term jbwhitten@cityofcrestview.org (04/01/19 - 04/01/23) CITY OFFICE: 682-3812 CITY FAX: 682-4336 Office of the Mayor City Hall 198 Wilson Street North Crestview, FL 32536 City Clerk Appointed by the City Council Maryanne Schrader (11/2021) schraderm@cityofcrestview.org CITY OFFICE: 682-1901 CITY FAX: 682-8077 Office of the City Clerk City Hall 198 Wilson Street North Crestview, FL 32536 City Manager Appointed by the City Council Tim Bolduc (2/2019) timbolduc@cityofcrestview.org CITY OFFICE: 682-3812 CITY FAX: 682-4336 City Hall 198 Wilson Street North Crestview, FL 32536 Administrative Services Director Appointed by the City Manager Jessica Leavins LeavinsJ@cityofcrestview.org CITY OFFICE – 850-398-5458 CITY FAX: 682-8077 City Hall 198 N Wilson St Crestview, FL 32536 Community Development Services Director Appointed by the City Manager Barry Henderson barryhenderson@cityofcrestview.org CITY OFFICE: 689-1618 Ext. 225- CITY FAX: 689-4575 198 Wilson Street N Crestview, FL 32536 Page 220 of 266 Crestview City Council Handbook Final Finance Director Appointed by the City Manager Gina Toussaint ginatoussaint@cityofcrestview.org CITY OFFICE: 682-1560 CITY FAX: 682-8077 City Hall 198 Wilson Street North Crestview, FL 32536 Fire Chief Appointed by the City Manager Anthony Holland hollanda@cityofcrestview.org CITY OFFICE: 682-6121 CITY FAX: 689-2175 321 Woodruff Ave W Crestview, FL 32536 Director of Operations Appointed by the City Manager Wayne Steele Steele@cityofcrestview.org OFFICE: 850-682-1560 198 Wilson Street N Crestview, FL 32536 Parks and Recreation Appointed by the City Manager Chuck Powell chuckpowell@cityofcrestview.org CITY OFFICE: 682-1560 x 127 CITY FAX: 682-7359 1446 Commerce Drive Crestview, FL 32539 Police Chief Appointed by the City Manager Stephen McCosker mccoskers@crestviewpd.org CITY OFFICE: 682-3544 CITY FAX: 682-2080 201 Stillwell Blvd. Crestview, FL 32539 Public Services Department Director Appointed by the City Manager Michael Criddle criddlem@cityofcrestview.org CITY OFFICE: 682-6132 CITY FAX: 682-7359 715 Ferdon Blvd N Crestview, FL 32536 Page 221 of 266 Crestview City Council Handbook Final City Attorney Appointed by the City Council Jonathan Holloway jholloway@okaloosalaw.com OFFICE: 850-398-6808 Address: 420 East Pine Avenue Crestview, FL 32539 Community Redevelopment Agency Director Appointed by -City Manager Elizabeth Roy elizabethroy@cityofcrestview.org OFFICE: 850-612-6074 Address: 114 Cedar Ave Suite 201 Crestview, FL 32536 Public Information Manager Appointed by -City Manager Chance Leavins leavinsc@cityofcrestview.org Mobile: 850-826-7029 198 Wilson Street N Crestview, FL 32536 Page 222 of 266 Crestview City Council Handbook Final Sunshine Laws & Public Records Section 286.011, Florida Statutes, is known as Florida’s “Sunshine Law.” The purpose of the Sunshine Law is to ensure that all public business and voting is conducted in public. There should be no secret meetings, votes or agreements made outside of the public’s view on matters pertaining to City business. The general rules of the Sunshine Law are as follows: • Meetings of City Council Members where official action or discussion about official action take place must be open to the public, noticed, and recorded via minutes. • Two (2) or more City Council Members may not discuss any matter on which foreseeable action will be taken by the City Council, except in a publicly noticed meeting where minutes are taken. For example, two (2) or more City Council Members may not discuss City business with each other in conversation, by phone, email, or text message. This would be a violation of the Sunshine Law. This does not mean that two (2) or more members of the City Council cannot be at the same public meeting of another organization or at a social function. This just means you need to avoid discussion of official City business with each other. • Knowing violations carry criminal penalties. • Sunshine Law does not apply to the City Manager, City Clerk, Police Chief, City Attorney, or other City Staff. Therefore, anyone (1) City Council Member may have private discussions with these persons at any time. • One-way communication from one (1) City Council Member to all others (via email or written memo for example) does not violate Sunshine Law. However, if interaction/discussion/response ensues, then there is a violation. Please do not hit “Reply All” if you receive an email from City Staff if other City Council Members are copied on the email. • There are exceptions to the Sunshine Law such as litigation “shade” meetings and collective bargaining meetings with the City negotiator while bargaining is ongoing. Please do not rely on these exceptions as a way to avoid a public meeting, as they are rarely used or applied. The City Attorney is available to discuss specifics upon request. Chapter 119, Florida Statutes, is known as Florida’s “Public Records Law.” The general rules of the Public Records Law are as follows: • Any document created, made, or received in connection with City business is a public record. This rule applies regardless of whether the document is in paper or electronic form. So, your texts, emails and social media messages constitute public records if they are generated or received in connection with City business. • If a public record is generated or received on your personal email, text messaging account or social media account, then you are responsible for maintaining the document pursuant to state record retention guidelines. • Knowing violations carry criminal penalties. Page 223 of 266 Crestview City Council Handbook Final Things to Know as a New City Council Member City Council Rules and Procedures - Resolution 2023-2 3. GENERAL RULES: 3.1 Meetings to be Public: All meetings of the Council shall be open to the public, except for such meetings as are exempt by general law. 3.2 Quorum: A majority of the membership of the Council, free of voting conflict, shall constitute a quorum and be necessary for the transaction of business. If a quorum is not present, those in attendance will be named and they shall adjourn to a later time. 3.3 Compelling Attendance: The Council may adjourn from time to time to compel the attendance of absent councilmembers. 3.4 Minutes of Proceedings: Minutes of the meetings of the Council shall be kept by the City Clerk, except for such meetings as are exempt by general law. 3.5 Right of Floor: Any Councilmember desiring to speak shall first be recognized by the Mayor and shall confine his or her remarks to the one subject under consideration or to be considered. 3.6 City Attorney: The City Attorney or his or her designee is expected to attend all meetings of the Council and provide guidance and opinions, on questions of law and shall act as the Council's parliamentarian by advising the Mayor regarding matters of procedure. 3.7 City Clerk: The City Clerk or his or her designee shall attend all meetings of the City Council and shall keep the official minutes of proceedings and perform such other duties as may be requested by the Mayor, City Manager or City Council. 3.8 Rules of Order: Roberts Rules of Order Revised shall serve as a guide to the proceedings of the Council to the extent they are not in conflict with these rules. 3.9 Motion to Reconsider: An action of the Council may be reconsidered only at the same meeting at which the action was taken or at the next regularly scheduled meeting. A motion to reconsider may be made only by a Councilmember who voted on the prevailing side of the question and must be concurred in by a majority of those present at the meeting. An adoption of a motion to reconsider shall rescind the action reconsidered. Page 224 of 266 Crestview City Council Handbook Final 3.10 Motion to Rescind: An action of the Council taken at a previous meeting (the “previous action”) may be rescinded at a subsequent meeting. Motions to Rescind shall be governed by the following process: 1. A Councilmember seeking rescission of a previous action shall place a Motion to Consider Rescission on the agenda of a regular Council meeting. If a majority of the full membership of the Council approves the Motion to Consider Rescission, the Motion to Rescind shall be placed on the agenda of the next regular Council meeting. If less than a majority of the full membership vote in favor of the Motion to Consider Rescission, no Motion to Rescind the previous action shall be considered by the Council. 2. Approval of a Motion to Rescind requires the affirmative vote of a majority of the full membership of the Council. 3. If a Motion to Rescind is approved, the Council shall, at the same meeting, either consider the previous action or set a date certain for its consideration. 4. Notwithstanding anything stated above, a Motion to Rescind initiated by a Councilmember who voted on the losing side in connection with the previous action shall not be in order unless the Council determines: a. Subsequent information has become known that (i) would have been material to the Council’s decision on the previous action and (ii) would have militated for a different result; or b. A rescission of the previous action is imperative to avoid a material cost, risk, harm, or other jeopardy to the City or its citizens, and the material cost, risk, harm, or other jeopardy could not have been known at the time of the Council’s previous action. 5. For purposes of the Motion to Rescind, a Councilmember who was absent for a vote on the motion in connection with the previous action is deemed to have been on the prevailing side of the vote. 3.11 Tie Vote: In the event of a tie vote on any motion, the motion shall be considered lost. 3.12 Vote Change: Any Councilmember may change his or her vote, before the next item is called for consideration on or before a recess or adjournment is called, whichever occurs first, but not thereafter, without the unanimous consent of the Councilmembers present and eligible to vote. 3.13 Privilege of Closing Debate: Any Councilmember may move to close debate and call for the question on the motion being considered which shall be nondebatable. The Chair may then call for the question. 3.14 Action Savings: No action taken by the Council shall be deemed void or invalid because of the failure to adhere to Robert’s Rules of Order or the provisions of these rules of order and procedure, except as may otherwise be provided by general law. Page 225 of 266 Crestview City Council Handbook Final 3.15 Ex Parte Communications: 1. The substance of any ex-parte communication with a local public official which relates to quasi-judicial action pending before the official is not presumed prejudicial to the action if the subject of the communication and the identity of the person, group, or entity with whom the communication took place is disclosed and made part of the record before final action on the matter. 2. A local public official may read a written communication from any person. However, a written communication that relates to quasi-judicial action pending before a local public official shall not be presumed prejudicial to the action, and such written communication shall be made a part of the record before final action on the matter. 3. Local public officials may conduct investigations and site visits and may receive expert opinions regarding quasi-judicial action pending before them. Such activities shall not be presumed prejudicial to the action if the existence of the investigation, site visit, or expert opinion is made a part of the record before final action on the matter. 4. Disclosure made pursuant to subparagraphs 1., 2., and 3 must be made before or during the public meeting at which a vote is taken on such matters, so that persons who have opinions contrary to those expressed in the ex parte communication are given a reasonable opportunity to refute or respond to the communication. This subsection does not subject local public officials to part III of chapter 1122 for not complying with this paragraph. SECTION IV 4. TYPES OF MEETINGS: 4.1 Regular Meeting: The City Council shall meet regularly at least once a month at such times and places as the City Council may prescribe. Generally, the City Council shall meet in the City Council Chambers with the Regular City Council Meetings to commence at 6:00 p.m., unless otherwise specified, on the second and fourth Monday of each month. 4.2 Special Meetings: The Mayor, three members of the Council, the City Manager, or City Clerk may call a Special Meeting of the Council whenever, in their opinion, the public business may require it. The request for such a special meeting shall be communicated to the City Manager or, in his absence, to the City Clerk. Written notice of such special meeting shall thereafter be promptly served upon all members of the Council, either in person, at their place of residence, their business, or by electronic means. The City Clerk, or designated staff member, shall affix a notice of the Special Meeting upon the bulletin board, designated area for notices or other visible location of City Hall. Reasonable notice of such meeting will also be posted on the City website. The notice shall state the date, hour, place, and purpose of the meeting. Other business may not be transacted at a Special Meeting. Page 226 of 266 Crestview City Council Handbook Final 4.3 Adjourned Meetings: Any meeting of the Council may be adjourned to a later date and time. 4.4 Workshop Meetings: The Council may meet informally in workshop meetings, at the call of the Mayor or of any three (3) Councilmembers. No ordinances, resolutions or other actions may be adopted at such meeting provided that the Council may direct the City Manager, City Clerk, or staff to take actions that do not entail the expenditure of City funds. Final action on items may not be taken at Workshop meetings. 4.5 Emergency Meetings: Emergency meetings may be held on the call of the Mayor, Mayor Pro-Tem, or City Manager or any three (3) Councilmembers whenever there is a public emergency and whenever practicable, upon no less than one (1) hours’ notice to each Councilmember and the local news media. SECTION V 5. PRESIDING OFFICER AND DUTIES: 5.1 Presiding Officer: The Mayor, if present, shall preside at all meetings of the Council. In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of both the Mayor and Pro Tem, the meeting shall be called to order by the City Clerk for the purpose of electing a temporary presiding officer. 5.2 Call to Order: The meetings of the Council shall be called to order by the Presiding Officer. 5.3 Preservation of Order: The Presiding Officer shall preserve order and decorum; prevent attacks on personalities or the impugning of Councilmembers or motives, and confine Councilmembers in debate to the question under discussion. 5.4 Points of Order: The Presiding Officer shall determine all points of order, subject to the right of any Councilmember to appeal to the Council. If any appeal is taken, the question shall be, "Shall the decision of the presiding officer be sustained?" A majority of the Council sitting and eligible to vote is required to reverse the ruling of the Presiding Officer. 5.5 Voting: Voting by registering votes on the electronic voting board meets the requirement for roll call vote. Page 227 of 266 Crestview City Council Handbook Final SECTION VI 6. ORDER OF BUSINESS: 6.1 Order of Business: The general rule as to the order of business in regular meetings shall be as follows: Call to Order Invocation and Pledge of Allegiance Open Policy Making and Legislative Session Approval of Agenda Presentations and Reports Consent Agenda Resolutions Public Hearings/Ordinances on Second Reading Ordinances on First Reading Action Items City Clerk Report City Manager Report Comments from Mayor and Council Comments from the Audience Adjournment 6.2 Agenda: The order of business of each regular meeting shall be as contained In the Agenda. The Agenda shall be a listing by topic of subjects to be considered by City Council. A request to be on the agenda shall be presented in the prescribed form to the City Clerk or the City Manager on the Wednesday before or at least two (2) weeks, prior to scheduled meeting. The City Manager will make the determination of what items will be placed on the agenda. Anyone wishing to challenge the decision to place an item on the agenda may petition the City Council at the next regular meeting. All action items from staff for Agenda items will be due by the Wednesday, ten (10) days prior to the meeting. Presentations from the Public are addressed in Section 8.2. 6.3 Presentation by Mayor, Councilmembers and City Attorney: The Agenda shall provide times for the Mayor, Councilmembers, City Manager, and City Clerk to bring before the Council any business that he or she feels should be deliberated upon by the Council. These matters need not be specifically listed on the agenda but may be acted upon by a majority vote of the council members present and eligible to vote on the matter. Except in instances where extraordinary conditions are necessitated, the Mayor, Councilmembers, City Manager and City Attorney shall notify the City Clerk of forthcoming agenda topics in keeping with the above deadlines and strive to supply backup materials for timely distribution with the agenda packets. Page 228 of 266 Crestview City Council Handbook Final 6.4 Consent Agenda: The Consent Agenda may be used to handle routine matters on the agenda expeditiously. There is no separate discussion of these items unless the Mayor, a Councilmember, or member of the public requests an item be removed for consideration in its normal sequence on the agenda. The approval of the Consent Agenda is usually handled in one motion from the Council table, "I move that the Consent Agenda, (item numbers may be included) be approved; or if items are to be removed, "for good cause" or "discussion", a typical motion might be, “I move that we approve the Consent Agenda items through with the exception of item .” The approval of minutes from previous meetings will be a part of the Consent Agenda. 6.5 Invocation Policy: It shall be the policy of the City Council that the procedures stated in this rule concerning opening invocation shall govern all official meetings of the City Council and that the members of the City Council and City staff shall adhere to these rules. These policies and procedures are not intended, shall not be implemented, and shall not be construed in any way to affiliate the City Council or the City with, nor express a preference for or against any faith, belief, opinion, religion, or denomination. Rather, these policies and procedures are intended to acknowledge and express the City Council respect for the diversity of religious denominations and faiths represented and practiced among the citizens of the City. 6.5.1 The City Clerk may invite religious leaders, chaplains, ministers, rabbis or similar of congregations located within the jurisdictional limits of the City or within (5) five miles of the city limits to conduct the opening invocation, with the volunteer religious leaders selected from a wide pool of area clergy with reasonable effort to ensure a wide variety of religious leaders. Staff will develop a list of volunteers to select from. Notwithstanding the preceding, no invocation speaker shall be scheduled to offer an invocation at consecutive meetings of the City Council, or at more than three (3) City Council meetings in any calendar year. In being consistent with U.S. Supreme Court precedent, invocation speakers will reflect ideals relating to peace and security for the nation; safety of our armed forces, police, firefighters, and emergency service personnel; wisdom for the lawmakers; and justice for the people. No member of the City Council, City employee or staff, or any other person in attendance at the meeting shall be required to participate in any opening invocation that is offered. An opportunity to exit the City Council Chambers and return upon completion of the opening invocation is afforded to those who do not wish to participate or witness the opening invocation. 6.5.2 Persons in attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be construed as a demand, order, or any other type of command. Such invitation constitutes a general invitation that a person in attendance may stand if he/she wishes to do so for such observances. Page 229 of 266 Crestview City Council Handbook Final 6.5.3 Agenda Disclaimer. The following statement shall be placed at the bottom of City Council meeting agendas: Any invocation that is offered before the official start of the City Council meeting shall be the voluntary offering of a private person, to and for the benefit of the City Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the City Council or the city staff, and the City is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. Persons in attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be construed as a demand, order, or any other type of command. No person in attendance at the meeting shall be required to participate in any opening invocation that is offered. A person may exit the City Council Chambers and return upon completion of the opening invocation if a person does not wish to participate in or witness the opening invocation. SECTION VII 7. ORDINANCES, RESOLUTIONS, AND MOTIONS: 7.1 Requests for Ordinances, Resolutions or Opinions: Any Councilmember may request the City Attorney, City Manager, or City Clerk prepare a proposed ordinance or resolution. The City Attorney may assist the City Manager, City Clerk, or a Department Head in the preparation of a proposed ordinance or resolution. Any Councilmember, Mayor, City Manager, City Clerk or Department Head may request a legal opinion of the City Attorney. SECTION VIII 8. CITIZENS PRESENTATIONS: 8.1 Presentation by Public on Proposition before the Council: The agenda shall provide times when the public is given a reasonable opportunity to be heard on a proposition before the City Council. The opportunity to be heard may not occur at the same meeting in which the Council takes official action on the proposition and public opportunity, hereunder, does not extend to: (a) An official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Council to act; (b) An official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; (c) A meeting that is exempt from Sec. 286.011 Florida Statutes; or (d) A meeting during which the Council is acting in a quasi-judicial capacity. This paragraph does not affect the right of a person to be heard as otherwise provided by law. Page 230 of 266 Crestview City Council Handbook Final 8.2 Addressing the Council -- Scheduled Presentations: Any person desiring to address the Council by oral communication on any subject not already on the Council meeting agenda shall first secure the permission of the Presiding Officer and will be recognized under “Scheduled Presentation from the Public.” Only those persons who have completed a speaker’s form and who have notified the City Clerk by 12:00 noon of the Wednesday immediately preceding the regular meeting will have their name placed on the Agenda and be recognized under the heading “Scheduled Presentations from the Public.” 8.3 Addressing the Council -- Public Opportunity on Council Propositions: Any person desiring to address the Council by oral communication regarding Council propositions on the agenda shall complete and deliver a Speaker Request Card to the City Manager or City Clerk then secure the permission of the Presiding Officer and will be recognized at the time the item appears on the Agenda. A speaker card is not required to speak on an item, but those providing the card will be given first opportunity. 8.4 Addressing the Council – Comments from Audience: Any person desiring to address the Council by oral communication shall complete and deliver a Speaker Request Card to the City Clerk then secure the permission of the Presiding officer and will be recognized under “Comments from the Audience” where that item occurs on the agenda. A Speaker Request Card is not required to speak, but those providing the card will be given the first opportunity. 8.5 Addressing the Council – Public Opportunity on Public Hearings: Any person desiring to address the Council regarding Agendaed Public Hearings by oral communication shall complete and delivery a Request to Speak Card to the City Clerk then secure the permission of the Presiding Officer and will be recognized under “Public Hearings” where that item occurs on the Agenda. A Speaker Request Card is not required to speak, but those providing the card will be given the first opportunity. 8.6 Manner of Addressing the Council -- Time Limit: Each person addressing the Council shall approach the microphone, shall give his or her name and address and the organization or group they represent if any, in an audible tone of voice for the record and, unless further time is granted by the Council, shall limit their address to three (3) minutes. All remarks shall pertain to City business and shall be addressed to the Council as a body, and not to any Councilmember thereof. No person, other than Councilmembers or the Mayor, and the persons having the floor, shall be permitted to enter any discussion, either directly or through the members of the Council. No questions shall be asked of the Councilmembers or staff, except through the Mayor. Page 231 of 266 Crestview City Council Handbook Final 8.7 Personal and Slanderous Remarks: Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous or use offensive language, while addressing the Council, may be requested to leave the meeting. No reference by name to any individual present or absent, including Councilmembers and staff, shall be used in a negative manner by any person addressing the Council. All participants and speakers shall refrain from belittling or insulting remarks or making personal attacks. 8.8 Reading of Protests: Interested persons, or their authorized representatives, may address the Council for the reading of protests, petitions, or communications relating to any matter over which the Council has control when the item is under consideration by the Council. 8.9 Referral of Citizens' Complaints: While in session, the Mayor, or Councilmembers, individually, or the City Council collectively, through motion, may refer citizen’s complaints to the City Manager. 8.10 Written Communications: Interested parties, or their authorized representatives, may address the Council by written communication on any matter of business. However, in order to preserve the public record as well as comply with Florida’s Public Records Law, an exact copy of said written communication must be provided to the City Clerk. 8.11 Presentations by Representatives of Groups or Factions: At meetings, in which four (4) or more individuals of a group or faction wish to be heard, a representative of a group or faction may address the Council rather than all members of the group or faction and in such instances shall limit their address to twenty (20) minutes. SECTION IX 9. SUSPENSION AND AMENDMENT OF THESE RULES: 9.1 Suspension of Rules: Any provision of these rules not governed by the City Charter, State Statute or City Code may be temporarily suspended by a vote of a majority of all the Councilmembers. 9.2 Amendment of Rules: These rules may be amended, or new rules adopted, by a two-thirds vote of the full membership of the Council. SECTION X 10. EFFECTIVE DATE: This resolution shall be effective upon its adoption by the City Council. Page 232 of 266 Crestview City Council Handbook Final City Departments City Manager The City Manager is appointed by the City Council and serves at the pleasure of the City Council. The city manager directs all department heads and oversee the daily operations of the city. • Prepare and submit monthly to the City Council an account of the city’s finances, receipts, and disbursements. • Provide administrative services as required by the City Council; Perform other duties are specified in the charter, adopted by ordinance, or that may be required of the City Council. • See that all laws, provisions of the City Charter, and acts of the City Council are faithfully executed. • Coordinate the annual city budget with the city clerk and department heads and submit to the City Council the city’s annual budget, budget message, and capital projects. • Submit to the City Council and make available to the public at the end of each fiscal year a complete report on the city’s finances and administrative activities. • Keep the City Council fully advised of the city’s financial condition and future needs; and make recommendations to the City Council regarding the affairs of the city as needed. City Clerk The City Clerk is appointed by the City Council, and as a Charter-level Officer, the City Clerk serves the City Council. All other powers and duties of the City Clerk shall be provided by Resolution (Refer – Resolution 2020-08) • Attends all meetings, maintains minutes and records if the City Council. • Provides administrative services and other additional duties required by the City Council. • The City Clerk is designated by the Charter and State of Florida as official records custodian of public documents and the City Seal. Maintain and have the care and custody of the books, records, papers, legal documents, and journals of proceedings of the City Council. The City Clerk is responsible for the preparation, execution, and archiving of all city documents, as prescribed by State Law and the City of Crestview Code of Ordinances. • Archives all permanent City documents, official proceedings, ordinances, and resolutions • Indexes all official actions of the City Council • Processes contracts and agreements • Maintains committee applications and appointments • Maintains City Council, committee and board meeting minutes and audio files • Records official documents Page 233 of 266 Crestview City Council Handbook Final Administrative Services The Administrative Services department consists of Human Resources, Risk Management, and the Information Technology divisions of the budget. Administrative services consist of the Administrative Services Director, IT Supervisor, two IT Specialists, IT Technician, the Risk Management Specialist, and the Human Resources Technician. The duties of this department include but are not limited to: • Ensuring compliance with federal/state local labor laws • Employee relations • Employee Benefits • Payroll • Recruitment • Workmen’s compensation • Property/Liability Insurance • Manages all city computers, phones, devices, printers, and all software programs Community Development Services The Community Development Services Department utilizes two divisions to implement the community’s vision of improving the quality of life and insuring sustainability. The Building Division's mission is to create and maintain a safe and healthy community. The Planning & Zoning Division implements the Comprehensive Plan and Land Use Regulations by working with the residents, businesses, property owners, engineers, and developers. The duties of this department include but are not limited to: • Final and Preliminary Plat(s) Review • Inspections and Building Plan Review • Coordination with Planning and Development Board • Building Permit Issuance and Enforcement • Zoning Code • Building Code • Subdivision Code • Proposed Zoning Cases and Annexations • Sign Permits • Rezoning Requests • Comprehensive Plan • Land Development Code Page 234 of 266 Crestview City Council Handbook Final Finance Department Maintaining ongoing, accurate and consistent records of the city’s finances is a critical component of responsibly handling Crestview’s budget, which is greater than $35 million. The department processes all city purchase orders, grants, and pension accounting and reporting as necessary. The duties of this department include but are not limited to: • Accounts Payable/Receivable • Budget Preparation and monitoring • Utility Billing • Meter Readings • Audit Coordination • Financial Reporting • Management of Bonds and Investments • Accounting • Cash Management • Requisitions/Purchase Orders Fire Department The Crestview Fire Department is a professional fire and emergency response organization that is committed to promoting public safety while preserving life and property to all we encounter. The fire department accomplishes this by providing fire and life safety education to the public while mitigating emergencies as they occur. In addition to prevention and operations functions, the departments management staff routinely serve in the incident command and other emergency management positions during disaster response and recovery. The duties of this department include but are not limited to: • Fire Prevention • Fire Suppression • Vehicle Extraction • Fire Protection which includes the City of Crestview and rural areas • Conducts CPR & First Aid classes • Fire Inspections • Technical Rescue Team Page 235 of 266 Crestview City Council Handbook Final Parks and Recreation Department Parks and Recreation is committed to providing quality recreation programming opportunities to the citizens of the area. Parks and Recreation consists of five divisions: Parks & Rec Administration, Building Facility Maintenance, Community Center, Library, and Cultural Services. The duties of this department include but are not limited to: • Maintains and operates the Park System • Manages the maintenance and operations of all Facility including rentals • Manages and maintains all the building facility maintenance for all City buildings • Manages and operates extensive baseball, softball, and other sport programs • City Library - Provides books, newspapers, books on tape/CD, music, computer software and videos as well as access to the internet; provides meeting rooms for the public • Cultural Services – Bush House Museum Police Department The Crestview Police Department proactively and responsively strives to protect our citizens from crime through effective and efficient delivery of services; and through partnerships with members of the community working toward our common goals and objectives. The Crestview Police Department is further committed, without prejudice, to protecting the liberties of all those we encounter, and preserving the inalienable rights of all citizens guaranteed by the Constitution of the United States of America. The duties of this department include but are not limited to: • Response to Calls for Service • Animal Control Service • Patrol • Public Interaction for Problem Solving • Traffic Enforcement • Criminal Investigations • Assist Other Agencies • Community Service Workers • School Crossing Guards • Neighborhood Watch • Community Policing Activities • Code Enforcement Page 236 of 266 Crestview City Council Handbook Final Public Services Department The Public Services Department is a multi-functional department that provides supervision and operation of streets, roads, alleyways, easements maintenance, water, sewer, and fleet operations. The department provides continuous operation of all water and sewer distribution systems and oversight of a 320-acre solid waste treatment plant and irrigated spray field. This department is organized into several divisions: Utility Maintenance & Sewer Division Solid Waste, Street & Storm Water Management Division, Fleet Maintenance Division, Wastewater Treatment Plant Division. The duties of this department include but are not limited to: • City Water and Sewer System operation, maintenance, and capital improvement program for the public infrastructure, consisting of water distribution system, sanitary sewer collection system, sanitary sewer treatment system, and streets. • Utility Locations • Maintenance of Pump Stations • Maintenance of Sewer Lines • Maintenance of Streets and Street Signs • Maintenance of Storm Sewer and Drainage Systems • Maintenance of Sidewalks Page 237 of 266 Crestview City Council Handbook Final Charter for the City of Crestview ARTICLE I. GENERAL POWERS OF THE CITY Section 1.01. General Powers and Corporate Existence. The municipal corporation now existing and known as the City of Crestview ("City"), located in Okaloosa County, Florida, within the boundaries hereinafter described, shall continue to be a body politic and corporate, and shall have all governmental, corporate, and proprietary powers to enable it to conduct municipal government, perform municipal functions and render municipal services, and may exercise any power for municipal purposes except when expressly prohibited by law. Section 1.02. Construction. The powers of the City under this Charter shall be construed liberally in favor of the City, and the specific mention of particular powers in the Charter shall not be construed as limiting in any way the general power granted in this Article. ARTICLE II. CORPORATE BOUNDARIES Section 2.01. Corporate Boundaries. The corporate boundaries of the City of Crestview shall remain fixed and established as they exist on the date this Charter takes effect, provided that the City shall have the power to change its boundaries in the manner prescribed by law. ARTICLE III. ELECTED CITY POSITIONS Section 3.01. Form of Government. The City shall have a City Council-City Manager form of government. There shall be a City Council, which shall be the governing body of the City with all legislative powers of the City vested therein, consisting of five (5) City Council Members. All City Council Members shall be elected by votes cast by City electors (Article VI, Section 6.02). The City Council Member from Precinct 1 shall reside in Precinct 1, the City Council Member from Precinct 2 shall reside in Precinct 2, and the City Council Member from Precinct 3 shall reside in Precinct 3. If at any time a City Council Member elected from a precinct moves his or her official residency from said precinct, a vacancy shall automatically occur in said office. The two City Council Members at large may be elected without regard to the territorial limits of precincts. In such elections candidates running in any group receiving the highest vote shall be deemed elected. There shall also be a Mayor who is elected At-Large and who shall not be a member of the City Council. Page 238 of 266 Crestview City Council Handbook Final Section 3.02. Election and Terms. The nonpartisan primary and general election of the City Council Members and the Mayor shall be held in the manner provided in Article VI of this Charter and the terms of office for Mayor and City Council Members shall be four (4) years and will commence on the first (1st) Monday in April immediately following his or her election. The base year for elections for City Council Members for Group 1 At-Large and Group 2 At-Large, and the Mayor shall be 2019, and shall be for a four-year term. The base year for elections for City Council Members for Precincts 1, 2, and 3 shall be 2021 and shall be for a four-year term. These base year dates are established only for the purpose of scheduling elections and staggering terms. All elected officials who are in office at the time of adoption of this Charter shall continue in office until their respective terms expire or are otherwise limited or terminated; and, as to elected or appointed officials, for such additional consecutive terms for which they seek and win election. Nothing in this Charter except as specifically provided herein, shall affect the rights, privileges, or immunities of elected or appointed officials, existing at the time of adoption of this Charter. ARTICLE IV. MAYOR AND CITY COUNCIL Section 4.01. Mayor. (a) Powers and Duties. The Mayor shall exemplify good citizenship and exhibit a cooperative spirit. The Mayor shall have the following powers and duties: (1) To be recognized as the official head of the City for all ceremonial purposes, and by the courts for the purpose of accepting and receiving civil process for the City, and by the governor for purpose of military law. To sign all contracts the City enters into on behalf on the City. (2) In time of public danger or officially declared state of emergency, the Mayor shall assume the role of Emergency Management Director, take command of the police and fire departments, maintain order, and enforce the law. (3) To preside over all meetings of the City Council with authority to participate in discussions, but without power to vote. (4) To present recommendations to the City Council on the requirements of its municipal government. Page 239 of 266 Crestview City Council Handbook Final (5) To exercise a veto power over ordinances adopted by the City Council within five (5) days of adoption by the City Council, except the Mayor may not exercise veto power over: (i) an emergency ordinance as defined in Florida Statutes. (ii) those ordinances adopted as a result of quasi-judicial proceedings, when such proceedings are mandated by law; and (iii) ordinances proposing Charter amendments, which the City Council is required by law or by this Charter to place on the ballot. (6) The Mayor shall see that the provisions of this Charter, ordinances, laws, and rules of the City are complied with, and enforced. The Mayor shall have the power to make general investigations into the official conduct and affairs of all City officers or employees of the City, and may examine the conditions of all City books, papers, records, property, and equipment. It shall be his/her duty to make a report to the City Council of all violations or neglect of duty or any misfeasance, malfeasance or nonfeasance in office, neglect of duty or improper conduct on the part of any City officer or employee that may come to his knowledge. The Mayor shall put down riots and unlawful assemblies, and may use the police and common power of the City for such purposes, and shall see that peace, good order, safety, and good morals are preserved within the City; the Mayor may veto any official ordinance of the City Council, subject to the limitations hereinafter prescribed; may call the City Council together in special session; and shall recommend to the City Council such measures from time to time, as to him/her shall seem wholesome and proper. (7) The Mayor is to hold no other elected public office while holding said office. (8) The Mayor may be removed from office as set forth in Sec. 100.361, Florida Statutes. (9) The Mayor Pro Tem shall be chosen to serve in event of the Mayor's absence, as set forth in Section 4.03(b). (b) Vacancy. (1) Vacancy caused by death, resignation, refusal of the Mayor to serve, removal, or for any other reason, shall be filled by the Mayor Pro Tem as Acting Mayor, who shall serve until a successor is appointed and sworn in. The City Council shall fill the vacancy by a majority vote, and such vacancy shall be filled within thirty (30) days after the vacancy occurs. The appointed Mayor shall serve the unexpired term of the previous Mayor. (2) The Mayor appointed by the City Council must meet the qualifications for office as set forth in this Charter at the time of appointment. (c) Compensation. The salary of the Mayor shall be set by ordinance, which shall take effect upon the Mayor assuming office following the next Mayoral election. Page 240 of 266 Crestview City Council Handbook Final (d) Signature of the Mayor. Every ordinance passed by the City Council, before becoming law, shall be presented to the Mayor for his signature and approval within five (5) business days after it has passed. Unless exercising veto power, the Mayor shall sign it and return it to the City Clerk with the date of his/her signature. If the Mayor fails to return any ordinance to the City Clerk before the next regular City Council meeting following the date of passage of the ordinance, unless the ordinance has been vetoed the Mayor shall be deemed to have approved the ordinance and it shall become law without his signature or further action. Section 4.02. City Council. The City Council shall consist of five (5) electors who shall be designated as follows: City Councilmember at large Group 1. City Councilmember at large Group 2. City Councilmember — Precinct 1 City Councilmember — Precinct 2 City Councilmember — Precinct 3 (a) Powers and Duties. City Council Members shall exemplify good citizenship and exhibit a cooperative spirit. The City Council shall have the following powers and duties: (1) To legislate for the City by adopting ordinances and resolutions in the best interest of all citizens of the City. (2) To adopt the annual budget and all other appropriations necessary for efficient City government. (3) To override the Mayor's veto of an ordinance by an affirmative vote of two thirds of the entire City Council. (4) To devote such time as is necessary to the performance of City Council duties and hold no other elected public office or be an employee of the City while a City Council Member. (5) The City Council shall appoint the City Manager, City Attorney and City Clerk and Department Heads by a majority vote of the entire City Council. (6) The City Council may, in the investigation of charges against municipal officers, assistants, employees, and members of the City Council, or of any other matters coming before them, issue subpoenas and compulsory process under the hands of the Mayor, the Clerk, and the seal, for the attendance of any person, firm or corporation, and for the production of books, papers, and records; and Mayor and Clerk shall each have authority to administer oaths and affirmations; and take depositions. (7) The City Council, by majority vote, may remove any member of the City Council with four (4) consecutive unexcused absences. Page 241 of 266 Crestview City Council Handbook Final (b) Vacancies. (1) If a vacancy on the City Council is caused by death, resignation, refusal of any City Council Member to serve, removal of any City Council Member, the residency relocation of a City Council Member from the precinct from which the City Council Member is elected, or for any other reason, the vacancy shall be filled for the unexpired term of the vacated seat by a majority vote of the remaining City Council Members, and such vacancies must be filled within thirty (30) days after the vacancy occurs. The appointed City Council Member may serve the unexpired term of the previous City Council Member unless the unexpired term of the previous City Council Member, is twenty-eight (28) months or longer. If the unexpired term is twenty-eight (28) months or longer, a person shall be elected at the next general election to fill the unexpired portion of such term. (2) In the event of a military leave of absence for any elected municipal officer, such leave of absence shall be in accordance with current Florida Statutes. (3) The City Council Member appointed by the City Council must meet the qualifications for office as set forth in this Charter at the time of appointment. (c) Compensation. The salary of City Council Members shall be set by ordinance resolution; said compensation shall take effect upon the City Council Member assuming office following the next City Council election. Section 4.03. City Council Procedures. (a) Meeting Rules and Procedures. The City Council shall determine its own rules of procedure and order of business. The City Council shall meet regularly at least once every month at such times and places as the City Council may prescribe. Policies and Procedures for the City Council shall be set forth by ordinance resolution. (b) Mayor Pro Tem. The City Council, at its first regular meeting in April, shall select from among its members a Mayor Pro Tem. The Mayor Pro Tem so chosen shall, in the absence or disability of the Mayor, preside over the meetings of the City Council and perform all the duties and exercise all the authorities of the Mayor. The Mayor Pro Tern's term of service shall be for one year. The Mayor Pro Tern shall retain all voting privileges of an elected member of the City Council. Page 242 of 266 Crestview City Council Handbook Final Section 4.04. Prohibitions. (a) Appointment and Removal. No individual City Council Member shall in any manner dictate the appointment or removal of any administrative officer or employee whom the City Manager or Department Heads are empowered to appoint. The City Council may, however, express its views and fully and freely discuss any and all matters with the City Manager or Department Heads pertaining to the appointment and removal of City officers and employees. (b) Interference with Administration. The City Council or City Council Members shall deal with the City officers and employees, who are subject to the direction and supervision of the City Manager, solely through the City Manager. Neither the City Council nor City Council Members shall give orders to any such officer or employee, either publicly or privately. It is the express intent of this Charter that recommendations for improvement of municipal governmental operations by individual City Council Members be made solely to and through the City Manager. (c) Holding other Office. No elected City official shall hold any appointive City office, City board membership, or City employment while in office, except as may be provided by State law. No former elected City official shall hold any compensated appointive City office until one year after having last served as an elected official. ARTICLE V. APPOINTED CITY OFFICIALS The City Council shall appoint the City Manager, the City Attorney, and the City Clerk. Section 5.01. City Manager. There shall be a City Manager who shall be appointed or dismissed by the City Council, by a majority vote of the entire City Council, and who shall serve at the pleasure of the City Council. The City Manager shall direct all Department Heads and oversee the daily operations of the City. The compensation to be paid the City Manager for services rendered by said manager, shall be set by the City Council in the contract between the City Manager and the City. Page 243 of 266 Crestview City Council Handbook Final Additionally, the City Manager shall: (a) Attend the meetings of the City Council. (b) Draw and sign vouchers upon the depositories, which vouchers shall be countersigned by the City Clerk Finance Director and keep a true and accurate account of the same. (c) Shall prepare and submit to the City Council once each month a statement of all finances, receipts, and disbursements. (d) Provide administrative services as required by the City Council. (e) See that all laws, provisions of this Charter, and acts of the City Council, subject to his/her direction and supervision, are faithfully executed. (f) Coordinate with the City Clerk and Department Heads and submit the annual budget, budget message, and capital programs to the City Council in the form prescribed by general law. (g) Submit to the City Council and make available to the public a complete report on the finances and administrative activities of the City as of the end of each fiscal year. (h) Keep the City Council fully advised as to the financial condition and future needs of the City and make recommendations to the City Council concerning the affairs of the City. (i) Perform such other duties as are specified in this charter, or adopted by ordinance, Resolution, or which may be required by the City Council. (j) City Manager Authority over City Personnel. In addition to the authority, duties and obligations specified in this Charter, and except as may be inconsistent with this Charter and/or adopted ordinances, resolutions, and policies of the City, the City Manager shall: 1. Determine the employment qualifications of the Department Heads and otherwise handle all aspects of the filling of vacancies in the positions of the Department Heads. 2. Have complete and full authority acting on behalf of the City Council over each and every Department, Department Head and employee of the City, and full authority over all operations of the City. However, when any action is required by the Charter or ordinances on the part of the City Council, such action may be taken by the City Manager subject to the confirmation by the City Council in accordance with the Charter or Ordinance. 3. Have the authority to discipline, demote, suspend and/or remove any Department Head or employee in a manner consistent with the adopted ordinances and personnel policies of the City. The City Manager may authorize any Director or other administrative officer who is subject to the City Manager’s direction and supervision to exercise these powers with respect to subordinates in that officer's department, office, or agency. Page 244 of 266 Crestview City Council Handbook Final Section 5.02. City Attorney. The City Attorney shall serve as the chief legal adviser to the City Council, and shall represent elected or appointed officials, boards and commissions, and employees in the course and scope of their official duties or employment, respectively. The City Attorney shall represent the City in legal proceedings and shall perform any other duties prescribed by State law, by this Charter, or by ordinance or resolution. The City Council shall appoint or remove the City Attorney by an affirmative vote of a majority of its members. The compensation to be paid the City Attorney for the services rendered by said Attorney, shall be set by the City Council in the Contract between the City Attorney and the City. Section 5.03. City Clerk. There shall be a City Clerk who shall be appointed or dismissed by the City Council, by a majority vote of the entire City Council, and who shall serve at the pleasure of the City Council and whose duties and responsibilities are as provided by this Charter. The compensation to be paid the City Clerk for the services rendered, shall be set by the City Council. The City Clerk shall: (a) Attend all meetings of the City Council. (b) Maintain minutes and records of the same. (c) Provided administrative services as required by the City Council. (d) Review contracts for compliance with policy and City Council direction and attest to same that then be signed by the Mayor. (f) Sign all licenses issued by the City. (g) Keep and have the care and custody of the books, records, papers, legal documents, and journals of proceedings of the City Council. (h) Preform such additional duties as may be required by the City Council. All other powers and duties of the City Clerk shall be as provided by resolution. Section 5.04. Departments. Department Heads shall be appointed by the City Manager. The City Manager shall make recommendations to the City Council regarding the organization of the City government and prescribe the duties and responsibilities assigned to the various departments. The City Manager shall direct the Department Heads of the City in a manner consistent with this Charter and the City's Code of Ordinances. The compensation to be paid the various Department Heads for the services rendered, shall be set by the City Council. Page 245 of 266 Crestview City Council Handbook Final Section 5.05. City Boards, Commissions and Authorities. (a) Establishment. Unless otherwise provided by law, the City Council shall establish or terminate by ordinance, Resolution, such boards, commissions, and authorities as it may deem advisable from time to time. (b) Membership and Removal. Unless otherwise provided by law, the City Council shall determine procedures, membership and removal from City boards, commissions, and authorities. ARTICLE VI. ELECTIONS Section 6.01. Nonpartisan Elections. All nominations and elections for the offices of Mayor and City Council Members shall be conducted on a nonpartisan basis. Section 6.02. Electors. Any person, who is a resident of the City, is a qualified Florida elector, and who has been assigned a voter registration number by the County Supervisor of Elections to vote shall be an elector of the City. Section 6.03. Qualifications, Eligibility, and Filing Fee. (a) Qualifications and Eligibility. Any person who is a resident of the City, has qualified as a Florida elector, and has been assigned a voter registration number by the County Supervisor of Elections to vote not less than one (1) year prior to the end of the qualification period, shall be an eligible candidate for the office of Mayor or City Council member. Candidates for City Council Member from a Precinct must have been a resident of the declared precinct for at least one (1) year prior to the end of the qualification period. (b) Qualifying Fee. Each candidate shall pay to the qualifying officer a qualifying fee in the amount as set forth by City ordinance, resolution as well as an election assessment as provided by Florida State Law. (c) Determination of Qualifications and Eligibility. The Supervisor of Elections shall be the judge of qualifications for candidates for the positions of Mayor and City Council. Page 246 of 266 Crestview City Council Handbook Final (d) Determination of person elected In the case of two or more persons receive an equal and highest number of votes for the same office, the election shall be determined as per Florida Statutes, Title IX, Chapter 100, Section 100.181. Section 6.04. Elections. Procedures. (a) General Elections. The Supervisor of Elections shall be the Filing Officer for the City of Crestview and shall conduct all elections in accordance with Florida Statutes. The election shall be held in conjunction with the November General election commencing in November 2022. (b) Canvassing Board Elections shall be conducted, and results shall be tabulated, returned, and canvassed by a board in accordance with general law. The (c) canvassing board shall submit certified election results to the City Clerk. In a City election, where a County canvassing board would not be impaneled, the canvassing board shall include the Supervisor of Elections, a sitting County Judge, and the City Clerk. Section 6.05. Candidate Qualifying Oath. (a) Qualifying Oath or Affirmation. Any person who is qualified under the laws of the State and this Charter may become a candidate for the office of Mayor or City Council by taking and subscribing to an oath or affirmation and filing the same with the Supervisor of Elections during business hours during the period prescribed by general law for qualification of candidates for election to City offices. (b) Form. The form of the oath or affirmation shall be as provided by Florida law. Section 6.06. Commencement of Term of Office. The term of office of any elected official (Mayor or City Council Member) will commence on the first regular meeting of the City Council after his or her election, at which time the newly elected official shall take an oath of office and be installed in office. In the event of a special election or other election other than the primary or general election, the term of office of any elected official will commence on the third day after his or her election has been certified, at which time the newly elected official shall be given an oath of office and installed in office, or as provided by State law, unless the commencement date falls on a legal or City holiday, in which case the term of office will commence on the next day that is not a legal or City holiday. Page 247 of 266 Crestview City Council Handbook Final Section 6.07. City Council Precincts (a) Number of Precincts. There shall be three (3) City Council precincts. The boundaries of the three (3) precincts the which shall change to the following upon approval of this charter by the electorate of the City, being described more particularly as: City Council Precincts: The City of Crestview shall be divided into three precincts, numbered as follows: Number One: Central Crestview as bordered by U S Highway 90 on the north and Interstate 10 on the South, Number Two: South Crestview as bordered by Interstate 10 on the North. Number Three: North Crestview as bordered by U.S. Highway 90 on the south. Charter Amendments Section 7.01. Charter Amendments. (a) Initiation by City Council. The City Council may propose amendments by ordinance to this Charter. Upon adoption of the initiating ordinance, the City Council shall submit the proposed amendment to a vote of the electors at the next general election held within the City or at a special election called for such purpose. (b) Initiation by Petition. The electors of the City may propose amendments to this Charter in accordance with the provisions of Sec. 166.031, Florida Statutes. (c) Consistency. The method for Charter amendments shall be consistent with State law. The City Council shall adopt such ordinances and resolutions as are required to affect the transition. Ordinances adopted within sixty (60) days of the first City Council meeting under this Charter for facilitating the transition may be passed as emergency ordinances following the procedures prescribed by law. ARTICLE VIII MISCELLANEOUS Section 8.01. Code of Ethics. The City of Crestview shall subscribe to and abide by the Code of Ethics for Public Officers and Employees as provided in the Florida Statutes. Page 248 of 266 Crestview City Council Handbook Final ARTICLE IX. SCHEDULE Section 9.01. Effective Date. Upon approval of a majority of the electorate voting at a referendum on this Charter, this Charter will become effective on November 15, 2020. Section 9.02. Ordinances Preserved. All ordinances in effect upon the adoption of this Charter, to the extent not inconsistent herewith, shall remain in full force and effect until amended or repealed. Section 9.03. Repeal of Former Charter Provisions. All affected Charter provisions in effect prior to the effective date of this Charter revision are repealed, provided that all extra territorial powers of the City conferred by special act or otherwise are preserved and can be repealed or modified only by referendum or as otherwise provided by law. Section 9.04. Precedence over Code Provisions. If a conflict exists between the provisions of this Charter and the Code of Ordinances, the Charter provisions shall prevail. Section 9.05. Officers and Employees. The adoption of this Charter shall not affect or impair the rights, privileges or immunities of City officers or employees at the time of the effective date of this Charter, including rights provided for pursuant to Chapter 447, Florida Statutes, and collective bargaining agreements. Elected officers shall continue to hold their offices for the terms prescribed by the Charter in effect on the date of their election, and they shall discharge their duties until their successors are elected. Page 249 of 266 Crestview City Council Handbook Final Section 9.06. Existing Rights, Obligations, Duties and Relationships. (a) Continuity. All rights, claims, actions, orders, contracts and legal or administrative proceedings involving the City shall continue except as modified pursuant to the provisions of this Charter. (b) Obligations. No debt, contract obligation, or assessment by the City shall be impaired by adoption of this Charter. All existing debts, obligations and assessments shall remain valid and enforceable, according to their terms, under the Charter provisions applicable at the time the debt was incurred, contract signed, or assessment imposed. All obligations and rights arising in connection with projects financed under former Charter provisions shall be unaffected and remain in full force and effect as if the borrowing, taxing, bonding, or other financing provisions had survived the adoption of this Charter. (c) Other Government Units. All existing rights, obligations, duties and relationships by law or agreement between the City and other governmental units shall be unaffected by the adoption of this Charter and remain in full force and effect. Terms for the officers elected in 2017 and 2019. The terms of the elected officials elected in 2017 shall be extended until after the election of November 2022. The terms of the elected officials elected in 2019, shall be extended until November of 2024. As determined by the Charter revisions of 2018, should the City Clerk resign their position prior to November 2022, the City Clerk position shall become appointed as allowed in section 5.03 of this Charter. Section 9.07. Transition. The City Council shall adopt such ordinances and resolutions as are required to affect the transition. Ordinances adopted within sixty (60) days of the first City Council meeting under this Charter for facilitating the transition may be passed as emergency ordinances following the procedures prescribed by law. Section 9.08. Severability. If any section or part of a section of this Charter shall be held invalid by a court of competent jurisdiction, the court decision invalidating any section or part of said section shall not affect the remainder of this Charter or the context in which the invalidated section or part of section may appear, except to the extent that an entire section or part of section may be inseparably connected in meaning and effect with the section or part of section to which the court decision may directly apply. [End of Charter revisions] Page 250 of 266 Crestview City Council Handbook Final 52 Tips for Successful Public Service SOME IDEAS ON HOW TO GOVERN BETTER by E.A. Mosher, former Executive Director League of Kansas Municipalities 1. Learn all you can about your city, its history, its operations, its financing. Do your homework. Know your city ordinances. Dust off your comprehensive plan. 2. Devote sufficient time to your office and to studying the present and future problems of your community. 3. Don't burn yourself out on the little things, while recognizing that they are often important to the public. Save some energy and time - for the important matters. 4. Don't act as a committee of one; governing a city requires a team effort - practically and legally. 5. Don't let honest difference of opinion degenerate into personality conflicts. 6. Remember that you represent all the people of your community, not just neighbors and friends. Be wary of personal experiences coloring your public decisions. 7. Take your budget preparation job seriously, for it determines what your city does or does not do for the coming year and will influence what happens in future years as well. 8. Establish policy statements. Written policy statements let the public, and the city staff, know where they stand. They help the governing body govern and writing them provides a process to develop consensus. 9. Make decisions on the basis of public policy and be consistent. Treat similar situations, similarly, and avoid favoritism. 10. Focus your attention on ways to prevent problems, rather than trying to solve them as they occur. Filling potholes is one approach; developing plans to prevent them is another. 11. Don't be misled by the strong demands of special interest groups who want it done now, their way. Your job is to find the long-term public interest of the community as a whole, and you may be hearing from the wrong people. 12. Don't rush to judgment. Few final actions have to be taken at the first meeting they are considered. Avoid crisis management. 13. Don't be afraid to change. Don't be content to just follow the routine of your predecessors. Charge your appointed officers and employees with being responsible for new ideas and better ways. Listen to what they have to say. Page 251 of 266 Crestview City Council Handbook Final 14. Don't give quick answers when you are not sure of the real answer. It may be embarrassing to appear ignorant, but it can be more embarrassing and damaging, to tell a person something that is wrong. 15. As an individual, even if you are the mayor, do not make promises you cannot deliver! Most decisions and actions require approval of the governing body, and this takes a majority vote. 16. Remember that you have legal authority as a governing body member only when the governing body is in legal session. 17. Don't spring surprises on your fellow governing body members or your city staff, especially at formal meetings. If a matter is worth bringing up for discussion, it is worth being on the agenda. Surprises may get you some publicity, at the embarrassment of others, and tend to erode the team approach to governance. 18. Participate in official meetings with the dignity and decorum fitting those who hold a public trust. Personal dress and courteous behavior at meetings help create an environment for making sound public decisions. 19. Conduct your official public meetings with some formality and follow rules of procedure. Have an agenda and follow it. Most governing body members agree that formal meetings expedite the process and tend to promote better decision making. 20. Don't be afraid to ask questions. It is one of the ways we learn. 21. Vote yes or no on motions. Do not cop out by abstaining, except when you have a conflict of interest. A pass does not relieve you of responsibility when some decision must be made. 22. Once a majority decision of the governing body has been made, respect that official position, and defend it if needed, even if you personally disagreed. 23. Respect the letter and intent of the open meetings law. But also keep private and confidential matters to yourself - do not gossip. 24. Retain competent, key employees, pay them well, trust their professional judgment and recognize their authority and responsibilities. 25. Don't bypass the system. If you have a manager or other chief administrative officer, stick to policymaking, and avoid personal involvement in the day-to-day operations of the city. If you do not have an administrative officer, make sure you have some management system that officers, employees, and the public understand. Page 252 of 266 Crestview City Council Handbook Final 26. Don't let others bypass your system - insist that people such as equipment service suppliers first work with your city staff. If direct contact with governing body members is necessary, this should be with the governing body as a whole or a committee and not on a one-on-one basis. 27. Don't pass the buck to the staff or employees when they are only following your policies or decisions. 28. Don't always take no for an answer. The right question may be “How can we do this?” instead of “May we do this?” Be positive! 29. Learn to evaluate recommendations and alternative courses of action. Request your staff to provide options. Encourage imaginative solutions. 30. Avoid taking short-term gains at the expense of long-term losses. Be concerned with the long-term future of the city. 31. In determining the public interest, balance personal rights and property interests, the possible harm to a few versus the good of the many. Recognize that in some situations, everyone cannot be winner. 32. Be concerned with the total development - physical, economic, and social - of your community. 33. Don't act as if the city operates in a vacuum. Cities must work within the intergovernmental system to be effective. Keep in contact and cooperate with your federal, state, county, and school officials. 34. Get to know the officials of neighboring and similar size cities. Visit other cities, particularly those with a reputation of being well run. 35. Learn to listen - really listen - to your fellow governing body members and the public. Hear what they are trying to say, not just the words spoken. 36. Keep your constituents informed and encourage citizen participation. 37. Be friendly and deal effectively with the news media. Make sure what you say is what you mean. Lack of good communication is one of the big problems of cities. 38. Remember that what you say, privately and publicly, will often be news. You live in a glass house. Avoid over-publicizing minor problems. 39. Expect, and respect, citizen complaints. Make sure that your governing body members, and your city, has a way to effectively deal with them. Have a follow-up system. Page 253 of 266 Crestview City Council Handbook Final 40. Be careful about rumors. Check them out. Help squelch them when you know they are false. 41. Appoint citizen advisory committees when you need them but be prepared to follow their advice if you use them. 42. Take care in your appointments to boards and commissions. Make sure they are capable as well as representative of the whole community. 43. Use manuals, guides and other technical assistance and information available from other agencies. Attend workshops and conferences put on for your benefit. 44. Pace yourself. Limit the number of meetings you attend. Set some priorities, including the need to spend time with your family. Recognize that life - and the city - is dependent on a lot of things you have little control over. 45. Establish some personal goals and objectives. What do you want to accomplish this year? Next year? 46. Help develop some short-term and long-term goals and objectives for your city and check your progress at least every six months. 47. Similarly, help your city develop a vision of the future. Plan from the future to the present - no vision, no plan. One of the important purposes of a governing body is to establish a vision for the future. 48. Focus on the future and try to leave your city better than that which you inherited as a city officer. 49. At least once a year, schedule a governing body discussion about how you are governing. Review the processes and procedures. Sit back and ask, “How are we doing?” “How can we do things better?” 50. Be enthusiastic about your public service, and the privilege you have, and let the public know it. But maintain your sense of humor. Don't take yourself or the business of government so seriously that you don't enjoy it. It should be a fun as well as rewarding experience. 51. Be a leader, as well as part of the team of elected and appointed officials who were selected to make your city an even better place to live. 52. Celebrate Good things do happen. Let the public share your successes. Always focusing on problems and issues may leave you, the governing body, and the public, to believe that nothing positive ever happens. Page 254 of 266 Crestview City Council Handbook Final Additional Training and Resource Materials Florida League of Cities: https://www.floridaleagueofcities.com/ Florida Municipal Officials Manual: https://www.floridaleagueofcities.com/research- resources/florida-municipal-officials-manual. (Contact the office of the City Clerk for a hard copy) National League of Cities: http://www.nlc.org Florida Ethics Laws can be found in Chapter 112, Part Ill, of the Florida Statutes - www.leg.stat.fl.us/statutes/. Travel Policy and Form - https://app.laserfiche.com/laserfiche/DocView.aspx?db=r- 36a219e0&docid=162734 Link to Precinct Map https://www.cityofcrestview.org/DocumentCenter/View/2137/Precinct-Map?bidId= Link to Code of Ordinances: https://library.municode.com/fl/crestview/codes/code_of_ordinances Link to Public Portal: https://portal.laserfiche.com/Portal/Welcome.aspx?repo=r-36a219e0. City Strategic Plan – 2020 – Link to City Manager Page: https://www.cityofcrestview.org/476/City-Manager. Page 255 of 266 Crestview City Council Handbook Final Exhibits Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. Page 256 of 266 Crestview City Council Handbook Final Page 257 of 266 Crestview City Council Handbook Final Organizational Chart Page 258 of 266 CITY OF CRESTVIEW Item # 11.2. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Presentation TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Maryanne Schrader, City Clerk DATE: 11/8/2022 SUBJECT: End of Year Office of the City Clerk Update BACKGROUND: Summary of Novermber projects and end of year update. DISCUSSION: Municode – Staff is continuing the departmental review and will coordinate the corrections with MuniCode in February 2023. Public Records – For October, we received 37 new requests, with twenty open and pending, the average number of days to fulfill all requests was 6, the average number of hours to fulfill a request was 9.75 hours at a cost of staff time averaging $170.85. We have released 232 documents since the inception of the portal. We received $79.00 from invoices in this reporting period. Records Management – Working on a Records Management Policy. Training Update – Natasha completed her first year of training in the Certified Municipal Clerk educational program. Natasha was nominated as president of her class for the three-year requirement. The class will present a project in the third year of the program in order to obtain the certification requirements. Both Natasha and I completed our Ethics and Sunshine Law Training for this year. End of year summary of accomplishments:  Coordinated with IT to ensure all outgoing emails contained the public records disclaimer.  Submitted for approval Resolution 2022-8, Duties and Responsibilities of the City Clerk.  Streamlined the public records process by implementing Public Records Management.  Updated and branded all public meeting notices.  Created a City Council training handbook.  Attended and participated in civic engagements and committees.  Provided training opportunities for the utilization of Laserfiche.  Updates the City Clerk webpage, as needed.  Ordinances are codified and distributed to the Department of State, as required.  Working on policies and procedures for the office of the City Clerk. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local Page 259 of 266 government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT n/a RECOMMENDED ACTION No action needed. Attachments None Page 260 of 266 CITY OF CRESTVIEW Item # 11.3. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Maryanne Schrader, City Clerk DATE: 11/10/2022 SUBJECT: Nominate Shannon Hayes as an alternate to the Planning Development Board BACKGROUND: Jim Sheffield withdrew as an alternate for the Planning Development Board because of a conflict with his work schedule. DISCUSSION: The Bylaws indicate that in the event that the alternate member dies, resigns, is removed, or becomes a member, the City Council shall promptly appoint a qualified person to the unexpired term of the alternate. The next Planning and Development meeting is scheduled for December 5th. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT Page 261 of 266 n/a RECOMMENDED ACTION Staff respectfully requests a motion to appoint Shannon Hayes to the Planning Development Board as an alternate. Attachments None Page 262 of 266 CITY OF CRESTVIEW Item # 12.1. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Presentation TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director DATE: 11/10/2022 SUBJECT: Community Development Director Barry Henderson - Report BACKGROUND: This report is to serve as an update for the Community Development Services Department. DISCUSSION: The Community Development Services (CDS) department has gone through a number of positive changes recently. In May, the permitting division implemented a new permitting software, MyGovernmentOnline (MGO), that allows for online processing and payment for building permits. This is helping to make the permitting process easier and more efficient for homeowners, contractors, and staff alike. Since implementing MGO in May, we have issued 841 permits, with 111 permits issued since October 1st of this year. This division has hired a new building inspector, and is in the process of hiring a new permit technician, to help the application and inspection process move even quicker and more smoothly. In October, the Animal Control and Code Enforcement divisions of CDS were moved to the Police Department (PD). The responsibilities of these divisions were already similar to some of the responsibilities of the PD, and this move will allow them to work more closely with the PD, and will increase their opportunities for training, growth and efficiency. This move has also allowed CDS to focus on working even more closely with developers to help them navigate the development process or the process of opening a business. The hiring of a Planning Technician has provided for a position that can more directly oversee the Business Tax Receipt (BTR) process. With that, staff are able to ensure that businesses are better educated about the requirements and the process, and can reduce the number of businesses that do not have a BTR. It has also allowed the Planning Division to devote more time to the development process and other miscellaneous planning functions. There are currently 17 active commercial projects under construction, with an additional 12 in the review process for development order issuance. There are 3 subdivision projects under construction in various phases of development, and an additional 3 in the review process. Staff have been able to work with the county to develop a roadway network surrounding the new Southwest Bypass, work with Eglin and other organizations to increase childcare opportunities in support of the base's mission, and work to increase or improve affordable housing, though both the Vineyard Village project and in beginning to develop a strategy and program for rehabilitation of existing structures utilizing CDBG grants and other funding sources. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Page 263 of 266 Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT RECOMMENDED ACTION Attachments None Page 264 of 266 CITY OF CRESTVIEW Item # 12.2. Staff Report CITY COUNCIL MEETING DATE: November 14, 2022 TYPE OF AGENDA ITEM: Presentation TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Gina Toussaint, Finance Director, Wendy Buttke, Accountant DATE: 11/10/2022 SUBJECT: Financial Update - Finance Director BACKGROUND: This is a presentation of the monthly financial statements as required by the City Charter. DISCUSSION: Below you will find the link to the September and October disbursement registers. Due to the limited number of meetings in November a link will be provided at a later date for the Unaudited Schedules of Revenues & Expenditures as well as the Cash Carryforward Report for the month and year to date ending September 30, 2022. Follow this link by clicking on the icon with the arrow for the September and October check registers; https://portal.laserfiche.com/Portal/Browse.aspx?id=162920&repo=r-36a219e0. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Page 265 of 266 Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT The attached provides unaudited revenue and expenditure information for September, 2022. RECOMMENDED ACTION No action is required for this item. Attachments None Page 266 of 266