HomeMy Public PortalAboutMain Street and CRA 2022-2023 MOUMEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into by and between the City of
Crestview, the Community Redevelopment Agency (CRA), and the Main Street Crestview
Association, Inc. (MSCA).
Purpose: The purpose of this MOU is to set forth mutual understandings and agreements
between the parties concerning their collaborative relationship and mutual goal to enhance and
benefit the CRA's downtown corridor.
Roles and Responsibilities
The CRA agrees to:
1. Fund the MSCA with $50,000 paid in two $25,000 installments in the months of
November and March, for MSCA to use as listed below, except that 15% ($7,500) be
earmarked for marketing to include promotions of CRA district businesses/events.
2. Provide, as determined by the City of Crestview, reasonable support from Public
Services/Public Information/Police/Fire for events.
3. Aid in the promotion of MSCA events.
4. Work with MSCA to provide logistics, personnel, and/or equipment needed for
MSCA events. If additional events require permitting or equipment from the City of
Crestview/CRA, these fees will be waived. If additional personnel support is required
for events outside of the five (5) primary events listed in this MOU, the CRA/City of
Crestview agrees to negotiate fees based on the Special Events Fee Schedule.
5. Provide MSCA with an itemized invoice for use of port -a -potties at MSCA specific
events, either post each event or in the month of September to cover the fiscal year
prior to closing of finances; time will be agreed upon in writing by both parties
(MSCA and City of Crestview/CRA.)
The MSCA agrees to:
1. Provide an annual budget for MSCA to include how CRA spending will be used,
prior to the CRA's fiscal year.
2. Provide a copy of the monthly budget report to the CRA director.
3. Market and promote MSCA partners and/or businesses within the CRA district.
4. Promote CRA grant programs to eligible businesses.
5. Conduct five (5) primary events in the Main Street area to include:
a. Crestview Fall Festival.
b. Crestview Christmas Parade.
c. Crestview New Year's Eve Celebration.
d. Crestview July 4t'' Celebration.
e. Veterans Day Parade.
6. The-fetzi primary evens must include "Crestview" in the event title, and all marketing
and promotional material for these events must have the CRA and City of Crestview
logos.
7. Conduct additional events as determined by the MSCA board.
8. Assist the City of Crestview and/or CRA with events as requested; additional events
outside the five (5) primary events listed in this MOU must be submitted with a
minimum four (4) week notice and not coincide with any already sanctioned MSCA
events. Additional events may require additional payment to cover unbudgeted
expenses. Any additional payments shall be negotiated prior to the event.
9. Maintain not less than weekly contact with the CRA director except in cases of
unforeseen circumstances or if the MSCA executive director is unavailable due to
requested time off.
10. Provide event insurance and/or licenses/certifications for all MSCA and/or
City/CRA-sponsored events that MSCA has been asked to partake in within the CRA
district.
11. Maintain not less than monthly meetings with the CRA director and City Public
Information Manager on the status of all events, etc. This meeting will include a
discussion of upcoming events, a review of promotional materials, and any other
items for discussion as determined by attendees.
12. Coordinate a pre -event meeting to include the MSCA executive director, CRA
director, Crestview Public Information Officer, and a Crestview Parks and Recreation
representative no less than 48 hours prior to -the five (5) primary events listed in the
MOU or other planned MSCA events that require assistance from the City of
Crestview or CRA.
Cancellation Policy: If it is determined at the pre -event meeting that a cancellation is possible,
then another meeting will be called no later than two (2) hours prior to the event with the MSCA,
CRA director, and Crestview Public Information Manager to make the final decision on event
cancellation/postponement and public messaging.
Timeframe: This MOU applies to the budget period beginning on October 1, 2022 and ending
on September 30, 2023.
Public Records: In accordance with Florida law, the attached Public Records Addendum is
incorporated herein and shall be binding on MSCA.
Integration: This MOU is the complete agreement between the CRA and MSCA and may be
amended only by a written agreement signed by each of the parties.
Effective Date: The effective date of this MOU is November 14, 2022.
CITY OF CRESTVIEW, FLORIDA
COMMUNITY REDEVELOPMENT AGENCY
B •
im Bolduc, City Manager
By:
Elizabeth Roy, CRA Director
MAIN STREET CRESTVIEW ASSOCIATION, INC,
By -.;- 106-3t3 UMTL,
R he1 Conort, Executive Director
By: (Cdr Cam.
Traci Medlock, Board President
Date:I) -J $-2o
Date; //-
Date:
Dater(- N6v • o�U��
CITY OF CRESTVIEW, FLORIDA
PUBLIC ACCESS FORM
Main Street Crestview Association, Inc., as Contractor, shall comply with the requirements of
Florida's Public Records law. In accordance with Section 119.0701, Florida Statutes, Contractor
shall:
a. Keep and maintain public records required by the public agency in order to perform the service.
b. Upon request from the public agency's custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided under Florida's Public Records
Law or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of this contract if Contractor does not transfer the records
to the public agency: and
d. Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of Contractor or keep and maintain public records required by the public agency to
perform the service. If Contractor transfers all public records to the public agency upon
completion of the contract, Contractor shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements. If Contractor keeps and
maintains public records upon completion of this contract, the Contractor shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to
the public agency, upon request from public agency's custodian of public records, in a format that
is compatible with the information technology systems of the public agency.
e. If contractor has questions regarding the application of Chapter 119, Florida Statutes, to
contractor's duty to provide public records relating to this Agreement, contractor shall
contact the Custodian of Public Records at:
Maryanne Schrader, City Clerk
City of Crestview
198 North Wilson Street
P.O. Box 1209
Crestview, Florida 32536
(850) 682-1560 Extension 250
cit\ clerk(' catty ofcrestview.org
f. In the event the public agency must initiate litigation against Contractor in order to enforce
compliance with Chapter 119, Florida Statutes, or in the event of litigation filed against the public
agency because Contractor failed to provide access to public records responsive to a public record
request, the public agency shall be entitled to recover all costs, including but not limited to
reasonable attorneys' fees, costs of suit, witness, fees, and expert witness fees extended as part of
said litigation and any subsequent appeals.
Signature
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