HomeMy Public PortalAbout12122022 City Council Regular Meeting PacketCITY COUNCIL
REGULAR MEETING AGENDA
CITY COUNCIL CHAMBERS
December 12, 2022
6:00 p.m.
The Public is invited to view our meetings on the City of Crestview Live stream at https://www.cityofcrestview.org or the City of Crestview Facebook Page.
You may submit questions on any agenda item in advance (by 3:00 p.m. the day of the meeting, please) to cityclerk@cityofcrestview.org.
1.Call to Order
2.Invocation, Pledge of Allegiance
2.1.Pastor Jagger, Crosspoint South, Crestview
3.Open Policy Making and Legislative Session
4.Approve Agenda
5.Presentations and Reports
5.1.Recognition of the B&T RC Track Club
5.2.Recognition of Christmas Parade Award Winners
6.Consent Agenda
6.1.GreatLIFE Golf Equipment Lease Agreement
6.2.1033 Program Approval Letter
6.3.Appointment of a trustee to the General Employees' Retirement Board
6.4.Smarsh Contract Renewal
6.5.Approval of City Council Regular Meeting Minutes of November 14, 2022.
6.6.Approval of the City Council Special Meeting Minutes of November 14, 2022
6.7.FY 2021-2022 CDBG Consolidated Annual Performance and Evaluation Report (CAPER)
7.Public Hearings / Ordinances on Second Reading
7.1.Ordinance 1909 - North Ferdon & Third Ave Annexation
7.2.Ordinance 1910 - North Ferdon & Third Ave Comprehensive Plan Amendment
7.3.Ordinance 1911 - North Ferdon & Third Ave Rezoning
8.Ordinances on First Reading
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8.1.Highway 90 West Annexation
8.2.Highway 90 West Comprehensive Plan Amendment
8.3.Highway 90 West Rezoning
9.Resolutions
9.1.Support Initiative for the proposed H.B. 8980
9.2.Wastewater Treatment Plant Effluent Disposal Planning
10.Action Items
11.City Clerk Report
11.1.Approval of the 2023 Annual Meeting Notice
11.2.Approval of various Board volunteer appointments.
11.3.City of Crestview City Council Handbook
12.City Manager Report
12.1.City Manager Updates
12.2.Financial Update - Finance Director
12.3.Presentation - Chief Stephen McCosker
13.Comments from the Mayor and Council
13.1.Mae Reatha Coleman Citizen of the Year Selection
14.Comments from the Audience
15.Adjournment
All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105.
Notices of meetings and hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any
political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing is required, of such
board, commission, or agency, conspicuously on such notice, the advice that, if a person decides to appeal any decision made by the board,
agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and
that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). In
accordance with Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Maryanne Schrader, City
Clerk at cityclerk@cityofcrestview.org or 850-628-1560 option 2 within 48 hours of the scheduled meeting. Any invocation that is offered
before the official start of the City Council meeting shall be the voluntary offering of a private person, to and for the benefit of the City
Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the City Council or the
city staff, and the City is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. Persons in attendance at
the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be
construed as a demand, order, or any other type of command. No person in attendance at the meeting shall be required to participate in any
opening invocation that is offered. A person may exit the City Council Chambers and return upon completion of the opening invocation if a
person does not wish to participate in or witness the opening invocation.
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CITY OF CRESTVIEW Item # 5.1.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 11/17/2022
SUBJECT: Recognition of the B&T RC Track Club
BACKGROUND:
DISCUSSION:
Mayor JB Whitten will recognize the B&T RC Track Club for their support of the city.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
No action required.
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Attachments
None
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CITY OF CRESTVIEW Item # 5.2.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Andrew Rencich
DATE: 11/23/2022
SUBJECT: Recognition of Christmas Parade Award Winners
BACKGROUND:
Recognition of Christmas Parade Entries
DISCUSSION:
Crestview Main Street Association presents the awards to the winners of the December 3, 2022 Christmas
Parade.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
RECOMMENDED ACTION
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No action required.
Attachments
None
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CITY OF CRESTVIEW Item # 6.1.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Wayne Steele, Director of Operations, Jayce Vanderford, Project Manager
DATE: 12/8/2022
SUBJECT: GreatLIFE Golf Equipment Lease Agreement
BACKGROUND:
When the City purchased the golf course last year, there wasn't a fairway mower in the inventory of equipment
which was operational. Blackwater Golf Club has 25 acres of fairways. Currently, the club does not have
fairway mowers. Fairway mowers are an essential piece of equipment for all golf courses. We are using small
mowers (typically used for tee complexes) to mow the 25 acres of fairways. Due to the smaller size, it takes a
long time to mow the fairways. Continuing this will result in inefficient use of time. In addition to using the
small mowers, we are using a rough mower which is designed to mow grass at 1 inch or higher. As we move
into the summer months, the current equipment will not be able to mow all the grass in a timely manner.
DISCUSSION:
This request is for the City to purchase two preowned fairway mowers from Beard Equipment at $42,250.00 each.
As was done with the golf carts and other groundskeeping equipment earlier this year, the City will purchase these
mowers and resell them to Crestview Unlimited, which will repay the total purchase price in 60 monthly
installments.
Even considering these mowers are used, the fairway units we are recommending are in great shape. Having these
units is standard protocol for all golf courses.These fairway units will enhance the playability of the fairways,
allowing us to provide a better golf experience and the ability to drive business forward.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
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Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
Funding is available in general fund unreserved fund balance.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the purchase of two preowned John Deere 7500A Fairway
Mowers from Beard Equipment Company for the amount of $84,500.00 to be repaid by Crestview Unlimited,
LLC.
Attachments
1. Fairway Mower Quote
2. Security Agreement-Fairway Mowers
3. Prom Note - Fairway Mowers
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SECURITY AGREEMENT
THIS SECURITY AGREEMENT (this “Agreement”), dated as of this _______ day of
December, 2022, is made by and between CRESTVIEW UNLIMITED, INC., a Florida not-for-
profit corporation (“Crestview Unlimited”), and the CITY OF CRESTVIEW, FLORIDA, a
municipal corporation (“City”).
WHEREAS, as security for Crestview Unlimited’s Obligations, as defined below, City
desires to obtain and Crestview Unlimited desires to grant City a first lien security interest in
certain Collateral, as defined by and under the terms and provisions hereof.
NOW, THEREFORE, Crestview Unlimited and City, intending to be legally bound,
hereby agree as follows:
1. Definitions.
(a) “Collateral” shall mean the assets owned by Crestview Unlimited, as set forth on
Exhibit “A”.
(b) “Loan Documents” means the Notes, as defined below, this Agreement, any UCC-1
financing statement perfecting City’s security interest in the Collateral and all other documents and
instruments evidencing, securing or executed in connection therewith.
(c) “Notes” means that certain Promissory Note executed contemporaneously herewith
by Crestview Unlimited for the benefit of City in the original principal amount of $84,500.00
evidencing Crestview Unlimited’s debt for the Collateral.
(d) “Obligations” shall mean (1) the payment of all amounts now or hereafter
becoming due and payable under the Loan Documents, including the principal amount of the
Notes, all interest thereon (including interest that, but for the filing of a petition in bankruptcy,
would accrue on any such principal) and all other fees, charges and costs (including attorneys’ fees
and expenses) payable in connection therewith, or under any modification, renewal or extension
thereof; (2) the observance and performance by Crestview Unlimited of all of the provisions of the
Loan Documents; (3) the payment of all sums advanced or paid by City in exercising any of its
rights, powers or remedies under the Loan Documents, and all interest (including post-bankruptcy
petition interest, as aforesaid) on such sums provided for herein or therein; and (4) the payment
and performance of all other indebtedness, obligations and liabilities of Crestview Unlimited to
City (including obligations of performance) of every kind whatsoever, whether evidenced by or
arising under the Note or this Agreement or, whether absolute or contingent, joint or several, due
or to become due, now existing or hereafter arising, and all costs and expenses of City incurred in
the enforcement, collection or otherwise in connection with any of the foregoing, including
reasonable attorneys’ fees, court costs and expenses. Until paid in full, all amounts due and payable
by Crestview Unlimited hereunder shall be an Obligation and shall bear interest at the highest rate
of interest set forth in the Notes for non-default interest.
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(e) “UCC” means the Uniform Commercial Code, as adopted and enacted and as in
effect from time to time in the State of Florida. Terms used herein which are defined in the UCC
and not otherwise defined herein shall have the meanings ascribed to such terms in the UCC.
2. Grant of Security Interest. To secure the payment and performance in full of all
the Obligations, Crestview Unlimited hereby assigns, grants, pledges, conveys and delivers to City
a continuing lien on and security interest in the Collateral, wherever located.
3. Change in Name or Locations. Crestview Unlimited hereby agrees that the
Collateral will be kept at Blackwater Golf Course. Crestview Unlimited shall not remove the
Collateral from such location without providing at least 30 days prior written notice to City. In
the event Crestview Unlimited changes its name or form or jurisdiction of organization, or
establishes a different name in which it may do business, Crestview Unlimited will immediately
notify City in writing of the additions or changes.
4. Crestview Unlimited’s Covenants. Crestview Unlimited covenants that it shall:
(a) from time to time and at all reasonable times allow City, by or through any of its
officers, agents, attorneys, or accountants, to examine or inspect the Collateral, wherever located.
Crestview Unlimited shall do, obtain, make, execute and deliver all such additional and further
acts, things, deeds, assurances and instruments as City may require to vest in and assure to City its
rights hereunder and in or to the Collateral, and the proceeds thereof, including waivers from
landlords, warehousemen and mortgagees;
(b) keep the Collateral in as good of condition as it was at the time of acquisition from
City, less ordinary wear and tear, and immediately notify City of any event causing a material loss
or decline in value of the Collateral, whether or not covered by insurance, and the amount of such
loss or depreciation;
(c) only use or permit the Collateral to be used in accordance with all applicable federal,
state, county and municipal laws and regulations, and for golf course purposes; and
(d) pay promptly when due all taxes, assessments, rents, royalties, governmental charges
and levies with regard to the Collateral or incurred in connection with the use or operation of such
Collateral or incurred in connection with this Agreement; and
(e) have and maintain insurance at all times with respect to all Collateral against risks of
fire (including so-called extended coverage), theft, property damage, collision, and other risks
(including risk of flood if any Collateral is maintained at a location in a flood hazard zone) as City
may reasonably require, in such form, in the minimum amount of the outstanding principal of the
Note and written by such companies as are authorized to engage in the business of insurance in
the State of Florida. Each such casualty insurance policy shall contain a standard Loss Payee
Clause issued in favor of City under which all losses thereunder shall be paid to City. Such policies
shall expressly provide that the requisite insurance cannot be altered or canceled without at least
thirty (30) days prior written notice to City and shall insure City notwithstanding the act or neglect
of Crestview Unlimited. Upon City’s demand, Crestview Unlimited shall furnish City with
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evidence of insurance as City may require. In the event of failure to provide insurance as herein
provided, City may, at its option, obtain such insurance and Crestview Unlimited shall pay to City,
on demand, the cost thereof. Proceeds of insurance may be applied by City to reduce the
Obligations or to repair or replace Collateral, all in City’s sole discretion.
(f) If any of the Collateral is, at any time, in the possession of a bailee other than for
ordinary repairs and maintenance, Crestview Unlimited shall promptly notify City thereof and, if
requested by City, shall promptly obtain an acknowledgment from the bailee, in form and
substance satisfactory to City, that the bailee holds such Collateral for the benefit of City and shall
act upon the instructions of City, without the further consent of Crestview Unlimited.
5. Negative Pledge; No Transfer. Crestview Unlimited will not sell or offer to sell
or otherwise transfer or grant or allow the imposition of a lien or security interest upon the
Collateral or use any portion thereof in any manner inconsistent with this Agreement or with the
terms and conditions of any policy of insurance thereon.
6. Further Assurances. Crestview Unlimited hereby irrevocably authorizes City at
any time and from time to time to file in any UCC jurisdiction any initial financing statements and
amendments thereto that (a) indicate the Collateral and (b) contain any other information required by
the UCC for the sufficiency or filing office acceptance of any financing statement or amendment,
including, but not limited to (i) whether Crestview Unlimited is an organization, the type of
organization and (ii) any organizational identification number issued to Crestview Unlimited.
Crestview Unlimited agrees to furnish any such information to City promptly upon request.
7. Events of Default. The occurrence of any of the following events shall constitute
an event of default (an “Event of Default”) under this Agreement (whatever the reason for such
event and whether or not it shall be voluntary or involuntary or be effected by operation of law):
(a) any representation, warranty or covenant made in this Agreement or
in any of the other Loan Documents shall prove to be false or misleading in any
material respect as of the time made; or
(b) default shall be made in the payment when due of any of the
Obligations and such default remains uncured after notice by City; or
(c) default shall be made in the due observance or performance of any
covenant, condition or agreement on the part of Crestview Unlimited to be observed
or performed pursuant to the terms of this Agreement; or
(d) any default or event of default, as therein defined, shall occur under
any of the other Loan Documents; or
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(e) an uninsured material loss, theft, damage, or destruction to any of the
Collateral, or the entry of any judgment against Crestview Unlimited or any lien against or the
making of any levy, seizure or attachment of or on the Collateral which would be superior to City’s
lien.
8. Remedies. Upon the occurrence of an Event of Default and Crestview Unlimited’s
failure to cure such default within ten days after notice of such default from City, and at any time
thereafter, City may declare all Obligations secured hereby immediately due and payable and shall
have, in addition to any remedies provided herein or by any applicable law or in equity, all the
remedies available to City under the UCC. City, without any other notice to or demand upon
Crestview Unlimited, shall have in any jurisdiction in which enforcement hereof is sought, in
addition to all other rights and remedies, the rights and remedies of a secured party under the UCC
of the State and any additional rights and remedies as may be provided to a secured party in any
jurisdiction in which Collateral is located, including, without limitation, the right to take
possession of the Collateral, and for that purpose City may, so far as Crestview Unlimited can give
authority therefor, enter upon any premises on which the Collateral may be situated and remove
the same therefrom. City may in its discretion require Crestview Unlimited to assemble all or any
part of the Collateral at such location or locations as City may reasonably designate. Unless the
Collateral is perishable or threatens to decline speedily in value or is of a type customarily sold on
a recognized market, City shall give to Crestview Unlimited at least five days prior written notice
of the time and place of any public sale of Collateral or of the time after which any private sale or
any other intended disposition is to be made. Crestview Unlimited hereby acknowledges that five
days’ prior written notice of such sale or sales shall be reasonable notice. In addition, Crestview
Unlimited waives any and all rights that it may have to a judicial hearing in advance of the
enforcement of any of City’s rights and remedies hereunder, including, without limitation, its right
following an Event of Default (subject to Crestview Unlimited’s right to cure such default
following notice) to take immediate possession of the Collateral and to exercise its rights and
remedies with respect to this Agreement.
9. Marshalling. City shall not be required to marshal any present or future Collateral
for, or other assurances of payment of, the Obligations or to resort to such Collateral or other
assurances of payment in any particular order, and all of its rights and remedies hereunder and in
respect of such Collateral and other assurances of payment shall be cumulative and in addition to
all other rights and remedies, however existing or arising. To the extent that it lawfully may,
Crestview Unlimited hereby agrees that it will not invoke any law relating to the marshalling of
Collateral which might cause delay in or impede the enforcement of City’s rights and remedies
under this Agreement or under any other instrument creating or evidencing any of the Obligations
or under which any of the Obligations is outstanding or by which any of the Obligations is secured
or payment thereof is otherwise assured, and, to the extent that it lawfully may, Crestview
Unlimited hereby irrevocably waives the benefits of all such laws.
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10. Payment of Expenses. If such expenses are and remain unpaid by Crestview
Unlimited after they come due, at its option, City may, but is not required to: discharge taxes, liens,
security interests or such other encumbrances as may attach to the Collateral; pay for required
insurance on the Collateral; and pay for the maintenance, appraisal or reappraisal, and preservation
of the Collateral, as determined by City to be necessary. Crestview Unlimited will reimburse City
on demand for any payment so made or any expense incurred by City pursuant to the foregoing
authorization. Any advances or payments so made or expenses so incurred by City shall be an
Obligation owed by Crestview Unlimited to City.
11. Deficiency. Upon the occurrence of an Event of Default and Crestview Unlimited’s
failure to cure such default within ten days after notice of such default from City, and at any time
thereafter, Crestview Unlimited shall pay to City on demand any and all expenses, including
reasonable attorney’s fees and disbursements, incurred or paid by City in protecting, preserving,
or enforcing City’s rights and remedies under or in respect of any of the Obligations or any of the
Collateral. After deducting all of said expenses, the residue of any proceeds of collection or sale
or other disposition of Collateral shall, to the extent actually received in cash, be applied to the
payment of the Obligations in such order or preference as City may determine. In the absence of
final payment and full satisfaction of all the Obligations, Crestview Unlimited shall remain liable
to City for any deficiency until paid in full.
12. Notices. All notices, demands, requests, consents, approvals and other
communications required or permitted hereunder must be in writing and will be effective upon
receipt. Such notices and other communications may be hand-delivered, sent by email or facsimile
transmission, and a copy sent by first-class mail, or sent by nationally recognized overnight courier
service, to a party’s address set forth as follows or to such other address as any party may give to
the other in writing for such purpose:
If to City, to:
City Clerk
198 North Wilson Street
Crestview, Florida 32536
If to Crestview Unlimited, to:
Manager
198 North Wilson Street
Crestview, Florida 32536
13. Non-Waiver. No delay or omission on City’s part to exercise any right or power
arising hereunder will impair any such right or power or be considered a waiver of any such right
or power, nor will City’s action or inaction impair any such right or power. City’s rights and
remedies hereunder are cumulative and not exclusive of any other rights or remedies which City
may have under other agreements, at law or in equity.
14. Severability. In case any one or more of the provisions contained in this
Agreement should be invalid, illegal or unenforceable in any respect, the validity, legality and
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enforceability of the remaining provisions contained herein shall not in any way be affected or
impaired thereby.
15. Changes in Writing. No modification, amendment or waiver of any provision of
this Agreement nor consent to any departure by Crestview Unlimited therefrom will be effective
unless made in a writing signed by City, and then such waiver or consent shall be effective only in
the specific instance and for the purpose for which given. No notice to or demand on Crestview
Unlimited in any case will entitle Crestview Unlimited to any other or further notice or demand in
the same, similar or other circumstance.
16. Entire Agreement. This Agreement (including the Notes, documents and
instruments referred to herein) constitutes the entire agreement and supersedes all other prior
agreements and understandings, both written and oral, between the parties with respect to the
subject matter hereof.
17. Counterparts. This Agreement may be signed in any number of counterpart copies
and by the parties hereto on separate counterparts, but all such copies shall constitute one and the
same instrument. Delivery of an executed counterpart of a signature page to this Agreement by
email in pdf format or facsimile transmission shall be effective as delivery of a manually executed
counterpart. Any party so executing this Agreement by email in pdf format or facsimile
transmission shall promptly deliver a manually executed counterpart, provided that any failure to
do so shall not affect the validity of the counterpart executed by email or facsimile transmission.
18. Successors and Assigns. This Agreement will be binding upon and inure to the
benefit of Crestview Unlimited and City and their respective heirs, executors, administrators,
successors and assigns; provided, however, that Crestview Unlimited may not assign this
Agreement in whole or in part without City’s prior written consent and City at any time may assign
this Agreement in whole or in part.
19. Interpretation. In this Agreement, unless City and Crestview Unlimited otherwise
agree in writing, the singular includes the plural and the plural the singular; words importing any
gender include the other genders; references to statutes are to be construed as including all statutory
provisions consolidating, amending or replacing the statute referred to; the word “or” shall be
deemed to include “and/or”, the words “including”, “includes” and “include” shall be deemed to
be followed by the words “without limitation”; references to articles, sections (or subdivisions of
sections) or exhibits are to those of this Agreement unless otherwise indicated. Section headings
in this Agreement are included for convenience of reference only and shall not constitute a part of
this Agreement for any other purpose.
20. Governing Law and Jurisdiction. This Agreement has been delivered to and
accepted by City and will be deemed to be made in the State of Florida. THIS AGREEMENT WILL
BE INTERPRETED AND THE RIGHTS AND LIABILITIES OF THE PARTIES HERETO DETERMINED IN
ACCORDANCE WITH THE LAWS OF THE STATE OF FLORIDA. Crestview Unlimited hereby
irrevocably consents to the exclusive jurisdiction of any state court in Okaloosa County, Florida;
provided that nothing contained in this Agreement will prevent City from bringing any action,
enforcing any award or judgment or exercising any rights against Crestview Unlimited
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individually, against any security or against any property of Crestview Unlimited within any other
county, state or other foreign or domestic jurisdiction. Crestview Unlimited waives any objection
to venue and any objection based on a more convenient forum in any action instituted under this
Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
date first above written.
CITY OF CRESTVIEW, FLORIDA, a Municipal
Corporation
By:
Name: J.B. Whitten
As its: Mayor
Attest:
Name: Maryanne Schrader
As its: City Clerk
CRESTVIEW UNLIMITED, INC.
By:
Name: Tim Bolduc
As its: Manager
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Exhibit A - Collateral
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PROMISSORY NOTE
$84,500.00 Crestview, Florida December ___, 2022
For value received, the undersigned Borrower agrees and promises to pay to the order of
CITY OF CRESTVIEW, FLORIDA, a municipal corporation, and the successors and assigns
thereof, the principal sum of Eighty-Four Thousand Five Hundred and 00/100s Dollars ($84,500.00),
with interest thereon at the rate set forth below from the date hereof until maturity, the principal and
interest being payable as set forth below in lawful money of the United States of America at 198
North Wilson Street, Crestview, Florida 32536, or such other address as the holder from time to time
may specify by written notice to the borrower, the principal and interest to be paid as follows:
60 equal payments of accrued interest and principal shall be payable monthly
commencing on February 1, 2023, and continuing on the same day of each
succeeding month until the Note is paid in full. Each monthly payment shall be
$1,555.85.
The interest rate on this Promissory Note is fixed at 3.991% per annum as long as
Borrower is not in default of its obligations hereunder or in the performance of any
agreement securing repayment of this note.
The indebtedness evidenced by this note may be prepaid in whole at any time without penalty
or premium.
If there is a default in the payment of any of the sums due under this note or in the
performance of any provision of any mortgage or agreement securing this note, then, at the option of
the holder of the note, ten (10) days after written notice is given by holder to the undersigned
borrower notifying borrower of such default and offering the opportunity to cure, the principal sum
then remaining unpaid shall immediately become due and collectible without further notice, time
being of the essence of this contract, and the principal sum and accrued interest shall both bear
interest at the rate of 18% from the date of default until paid. All sums paid under this note shall be
credited first to accrued interest and then to principal.
Except for the notice provision above, the undersigned borrower hereby waives presentment,
protest, notice of protest and notice of dishonor and agrees to pay reasonable attorneys' fees and
expenses in the enforcement of this note prior or subsequent to judgment and in any and all trial and
appellate tribunals, whether suit be brought or not.
Borrower shall pay to the holder of this note a late charge of Five (5.0%) percent of any
installment not received by the note holder within five (5) days after the installment is due.
Acceptance of late payments or fees associated therewith shall not be considered a waiver by the
holder of strict performance under the terms of this note.
This note is secured by a security agreement of even date herewith. This instrument, and any
security agreement entered into for purposes of securing repayment hereof, is exempt from
documentary stamp tax pursuant to Section 202.24, Florida Statutes.
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THIS NOTE, AND ANY SECURITY AGREEMENT SECURING SAME, SHALL BE
IMMEDIATELY DUE AND PAYABLE UPON THE SALE OF THE PROPERTY
ENCUMBERED BY THE SECURITY INSTRUMENT.
BORROWER:
CRESTVIEW UNLIMITED, INC., a Florida not-
for-profit corporation
By: ____________________________________
Tim Bolduc, Manager
BORROWER'S ADDRESS:
198 North Wilson Street
Crestview, Florida 32536
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CITY OF CRESTVIEW Item # 6.2.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Stephen McCosker, Police Chief
DATE: 12/8/2022
SUBJECT: 1033 Program Approval Letter
BACKGROUND:
The Crestview Police Department has been an active member of the Defense Logistics Agency, Law
Enforcement Support Office (LESO) for many years. We are currently in possession of a High Mobility Multi
Wheeled Vehicle(HUMVEE Non Armored) which we use as a Community Service Vehicle and has been
decoratively painted as a 9/11 remembrance tribute. The Crestview Police Department is also in possession of a
Mine Resistant Ambush Protected Vehicle(MRAP) which we can use as an Emergency Response Rescue
Vehicle.
On May 25, 2022, Presidential Executive Order 14074 "Advanced Effective, Accountability Policing and
Criminal Justice Practices To Enhance Public Trust and Public Safety" was signed. The Executive Order
requires the department to notify the Civilian Governing Body(City Council) and local community of LESO
property we have at this time or may request in the future. I have attached a Letter of Notification to the
Civilian Governing Body and Local Community. Included in the letter is a list of controlled property which
may be requested. It is an all-inclusive list and does not indicate the Crestview Police Department has the intent
to request the item. The Crestview Police Department is merely attempting to become compliant with the
change in regulations to maintain the vehicles we already have.
DISCUSSION:
Attached is a Letter of Notification to the Civilian Governing Body and Local Community. Included in the letter is a
list of controlled property which may be requested. It is an all-inclusive list and does not indicate the Crestview
Police Department has the intent to request the item. In fact, the Crestview Police Department has returned many
of the items acquired from LESO. The Crestview Police Department is merely attempting to become compliant with
the change in regulations to maintain the vehicles we already have.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of
public services
Safety- Ensure the continuous safety of citizens and visitors
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FINANCIAL IMPACT
No forseen financial impact other than normal up keep for the vehicles we have.
RECOMMENDED ACTION
Staff respectfully requests approval of the 1033 Program Approval Letter, as presented.
Attachments
1. Notification of Civilian Governing Body
2. State Plan of Operation
3. Addendum to State LESO Program Plan of Operation
4. LESO Armored Vehicle Packages
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CITY OF CRESTVIEW Item # 6.3.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Gina Toussaint, Finance Director, Bill Gilliam, Comptroller, Wendy Buttke, Accountant
DATE: 12/5/2022
SUBJECT: Appointment of a trustee to the General Employees' Retirement Board
BACKGROUND:
The City administers two defined benefit pension plans: the Crestview General Employees’ Retirement Plan
Trust Fund and the Crestview Police Officers’ and Firefighters’ Plan Trust Fund. These plans provide benefits
for all qualifying employees of the City. Each plan is administered by a five-person retirement committee
consisting of two members appointed by the City Council, two elected members of the Plan and a fifth member
elected by the other four and appointed by the City Council.
DISCUSSION:
One of the board members for the General Employees Plan was an employee of the City who has since
resigned. This leaves the need for a new member to be appointed by the Council. A long-time City employee
and resident, Brona (Wayne) Steele has agreed to fill the vacated board position.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
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Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
No financial impact.
RECOMMENDED ACTION
Staff respectfully requests the approval of Wayne Steele to the Retirement Board as a Trustee.
Attachments
None
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CITY OF CRESTVIEW Item # 6.4.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jessica Leavins, Administrative Services Director
DATE: 12/8/2022
SUBJECT: Smarsh Contract Renewal
BACKGROUND:
The City of Crestview currently contracts with Verizon Wireless for our employee mobile phone
service. Florida public records law requires communication, including text messages, to be recorded for
varying amounts of time depending on the subject.
DISCUSSION:
Smarsh is a multinational digital archiving solution who contracts directly with Verizon Wireless. This
solution ensures all stored data meets local and federal regulations. Smarsh services will provide the city with
sophisticated, efficient search tools for automatically indexed content including photos and text
messages. There is a one-time fee of $1,680 for this project associated with setup and staff training.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Communication- To engage, inform and educate public and staff
FINANCIAL IMPACT
The total annual cost of this software will be $10,648. This includes a recurring cost of $8,968. This will be
paid from residuals from the 2022 fiscal year.
RECOMMENDED ACTION
Staff respectfully requests council approve the contract with Smarsh and authorize the Mayor to sign the
agreement.
Attachments
None
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CITY OF CRESTVIEW Item # 6.5.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader
DATE: 11/28/2022
SUBJECT: Approval of City Council Regular Meeting Minutes of November 14, 2022.
BACKGROUND:
Routine approval of minutes.
DISCUSSION:
The draft minutes were disbursed prior to the Council meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
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Staff respectfully requests a motion to approve the minutes of November 14, 2022.
Attachments
1. 11142022 City Council Regular Meeting Minutes Draft
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City Council Minutes - DRAFT
November 14, 2022
6:00 p.m.
Council Chambers
1.Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:01 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich, Council
members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan
Holloway, and various staff members.
2.Invocation, Pledge of Allegiance
2.1.Pastor Brian Walton, Community of Christ Church
The Invocation and Pledge of Allegiance was led by Pastor Brian Walton of
Community of Christ Church.
3.Open Policy Making and Legislative Session
Mayor JB Whitten welcomed Councilmember Ryan Bullard and established a quorum.
4.Approve Agenda
City Manager Tim Bolduc announced that Councilmember A. Rencich is adding a
resolution regarding portions of the Inflation Reduction Act under his report.
Mayor JB Whitten called for action.
Motion by Councilmember Andrew Rencich and seconded by Councilmember Joe
Blocker to approve the agenda, as amended.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan Bullard.
All ayes. Motion carried.
5.Presentations and Reports
5.1.Northwest Crestview Bypass ACE Meeting
Presentation by Cory Wilkinson with HDR Engineering. He mentioned they will
hold a public meeting for the Northwest Crestview Bypass project, on Thursday,
November 17, 2022, from 5:30 to 6:30 p.m. at Warrior’s Hall in an Open House
format.
Cory Wilkinson presented the Council with an overview of the projects on the
overhead stating it is a county-led project. The Northwest Crestview Bypass
Alternative Corridor Evaluation (ACE) Study is a corridor planning study that
focuses on the feasibility for a westerly bypass around Crestview which is a
continuation of the Southwest Bypass currently under construction. He stated the
purpose of this study is to provide regional system connectivity and improve
mobility. He pointed out the county will determine whether corridors 3, 4, and 5 will
be advanced.
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In response to Council, Mr. Wilkerson stated this is just a planning stage as the
construction is not funded and is about twenty years out, however, they are doing a
long-range traffic forecast to determine need.
5.2.Powering Partnerships Certificate of Appreciation - Michael Beedie
Mayor JB Whitten presented a Powering Partnerships Certificate of Recognition to
Michael Beedie. He mentioned that Mr. Beedie has been a partner with the City of
Crestview and assisted in any endeavor the city asked him to do.
5.3.Presentation for Tripp Zick
Mayor JB Whitten presented a Certificate of Appreciation to Tripp Zick regarding
his aspiration of being a mayor on Career Day.
5.4.Proclamation declaring Saturday, November 26, 2022 as Small Business Saturday
Mayor JB Whitten presented a proclamation declaring Saturday, November 26, 2022
as Small Business Saturday.
6.Consent Agenda
Mayor JB Whitten called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe Blocker
to approve the Consent Agenda, as presented.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan Bullard.
All ayes. Motion carried.
6.1.Sewer Master Planning for Civic Complex Area
6.2.Approval of the October 17, 2022 Special City Council Meeting Minutes
6.3.Approval of the October 24, 2022 City Council Regular Meeting Minutes
7.Public Hearings / Ordinances on Second Reading
7.1.Ordinance 1900 - Antioch Road Annexation
Senior Planner Nicholas Schwendt stated this is the second reading of Ordinance
1900 – Antioch Road Annexation. He went over the land uses and zoning stating a
development application has not been received. He went over the mailings and
postings per State Statute.
Senior Planner Nicholas Schwendt presented the Ordinance information to the City
Council and asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance annexing
to the City of Crestview, Florida, ± 1.23 Acres of Contiguous Lands Located In
Section 26, Township 3 North, Range 24 West, and Being Described as Set Forth
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Herein; Providing For Authority; Providing For Land Description; Providing For
Boundary; Providing For Land Use and Zoning Designation; Providing For
Amendment to the Base, Land Use and Zoning Maps; Providing For A
Comprehensive Plan Amendment; Providing For Filing With the Clerk of Circuit
Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County
and the Florida Department of State; Providing For Severability; Providing For
Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of
Conflicting Codes and Ordinances; and Providing For an Effective Date.
Mayor asked the City Council and public for comment and in hearing none called
for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember
Andrew Rencich to approve Ordinance 1900 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
7.2.Ordinance 1901 - Antioch Road Comprehensive Plan Amendment
Senior Planner Nicholas Schwendt stated this is the second reading of Ordinance
1901 - Antioch Road and presented the information to the City Council. He then
asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the
City of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing
For Authority; Providing For Findings of Fact; Providing For Purpose; Providing
For Changing the Future Land Use Designation From Okaloosa County Low
Density Residential to Commercial (C) on Approximately 1.23 Acres, More Or
Less, In Section 26, Township 3 North, Range 24 West; Providing For Future Land
Use Map Amendment; Providing For Severability; Providing For Scrivener’s Errors;
Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
Ordinances; and Providing For an Effective Date.
Mayor asked the City Council and public for comment and in hearing none called
for action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Cynthia
Brown to approve Ordinance 1901 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
7.3.Ordinance 1902 - Antioch Road Rezoning
City Attorney Jonathan Holloway swore in all participants for the quasi-judicial
segments of the meeting.
Senior Planner Nicholas Schwendt stated this is the second reading of Ordinance
1902 - Antioch Road Rezoning and asked that the staff report be made part of the
record: On August 21, 2022, staff received an application to annex and to amend the
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comprehensive plan and zoning designations for property located on Antioch Road.
The subject property is currently located within unincorporated Okaloosa County
with a future land use and zoning designation of Low Density Residential and
Residential-1, respectively. The application requests the Commercial Low-Intensity
District (C-1) zoning designation for the property. The Planning and Development
Board recommended approval of the request on October 3, 2022, and the first
reading was approved by the City Council on October 10, 2022. The property
description is as follows: Property Owner: Miller Jason, 891 S Ferdon Blvd.,
Crestview, FL 32536; Parcel ID: 26-3N-24-0000-0015-001B; Site Size: 1.23 acres
Current FLU: Okaloosa County Low Density Residential; Current Zoning: Okaloosa
County Residential-1; Current Land Use: Vacant. Direction: North; FLU: Okaloosa
County Low Density Residential; Zoning: Okaloosa County Residential-1; Existing
Use: Residential. Direction: East; FLU: Public Lands (PL); Current Zoning: Public
Lands (PL) Current Land Use: Commercial. Direction: South; FLU: Commercial;
(C) Zoning: Commercial Low-Intensity District (C-1) Current Land Use:
Residential. Direction: West; FLU: Commercial (C); Zoning: Commercial Low-
Intensity District (C-1); Current Land Use: Vacant. The subject property is currently
vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for
commercial use. Staff reviewed the request for rezoning and finds the following:
- The proposed zoning is consistent with the proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the
adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable
development on adjacent parcels. Courtesy notices were mailed to property owners
within 300 feet of the subject property on September 9, 2022. The property was
posted on September 20, 2022. An advertisement ran in the Crestview News
Bulletin on September 22 and 29, 2022.
Senior Planner Nicholas Schwendt asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the
City of Crestview, Florida, Providing For the Rezoning of 1.23 Acres, More or Less,
of Real Property, Located In Section 26, Township 3 North, Range 24 West, From
the Okaloosa County Residential-1 Zoning District to the Commercial Low-Intensity
District (C-1 ) Zoning District; Providing For Authority; Providing For The
Updating of the Crestview Zoning Map; Providing For Severability; Providing For
Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of
Conflicting Codes and Ordinances; and Providing for an Effective Date.
Mayor JB Whitten asked for comment from the City Council and the public and
hearing none, he called for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember Ryan
Bullard to approve Ordinance 1902 on 2nd reading for final adoption.
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Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
7.4.Ordinance 1903 - Friendship Lane Annexation
Senior Planner Nicholas Schwendt mentioned this is the second reading of
Ordinance 1903 - Friendship Lane Annexation. He went over the zoning and land
use requests. He mentioned the surrounding areas are zoned commercial, so it is
compatible for the requested zoning. He went over the mailings and postings per
State statute.
Senior Planner Nicholas Schwendt then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read Ordinance 1903 by Title: An Ordinance
Annexing to the City of Crestview, Florida, ± 2.19 Acres of Contiguous Lands
Located In Section 33, Township 4 North, Range 23 West, and Being Described as
Set Forth Herein; Providing For Authority; Providing For Land Description;
Providing For Boundary; Providing For Land Use And Zoning Designation;
Providing For Amendment to the Base, Land Use And Zoning Maps; Providing For
A Comprehensive Plan Amendment; Providing For Filing With the Clerk of Circuit
Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County
and the Florida Department of State; Providing For Severability; Providing For
Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of
Conflicting Codes and Ordinances; and Providing For an Effective Date.
Mayor J.B. Whitten asked for comment from the Council and public. In hearing
none, he called for action.
Motion by Councilmember Andrew Rencich and seconded by Councilmember Joe
Blocker to approve Ordinance 1903 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
7.5.Ordinance 1904 - Friendship Lane Comprehensive Plan Amendment
Senior Planner Nicholas Schwendt stated this is the second reading of Ordinance
1904 - Friendship Lane Comprehensive Plan Amendment and presented the
information to the City Council.
Senior Planner Nicholas Schwendt then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read Ordinance 1904 by Title: An Ordinance of the
City of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing
For Authority; Providing For Findings of Fact; Providing For Purpose; Providing
For Changing the Future Land Use Designation From Okaloosa County Low
Density Residential to Commercial (C) on Approximately 2.19 Acres, More Or
Less, In Section 33, Township 4 North, Range 23 West; Providing for Future Land
Use Map Amendment; Providing For Severability; Providing For Scrivener’s Errors;
Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
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Ordinances; and Providing for An Effective Date.
Mayor J.B. Whitten asked for comment from the Council and the public. In hearing
none, he called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember
Andrew Rencich to approve Ordinance 1904 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
7.6.Ordinance 1905 - Friendship Lane Rezoning
Senior Planner Nicholas Schwendt stated this is the first reading of Ordinance 1905 -
Friendship Lane Rezoning and asked that the staff report be entered into the record:
On August 24, 2022, staff received an application to annex and to amend the
comprehensive plan and zoning designations for property located at 5851 Friendship
Lane. The subject property is currently located within unincorporated Okaloosa
County with a future land use and zoning designation of Low Density Residential
and Residential-1, respectively. The application requests the Commercial Low-
Intensity District (C-1) zoning designation for the property. The Planning and
Development Board recommended approval of the request on October 3, 2022, and
the first reading was approved by the City Council on October 10, 2022. The
property description is as follows: Property Owner: Wilson Bobby J & Katherine,
5851 Friendship Lane, Crestview, FL 32536-9322; Parcel ID: 33-4N-23-0000-0059-
0000; Site Size: 2.19 acres; Current FLU: Okaloosa County Low Density Residential
Current Zoning: Okaloosa County Residential-1; Current Land Use: Residential.
Direction: North; FLU: Okaloosa County Mixed Use; Zoning: Okaloosa County
Mixed Use; Existing Use: Residential. Direction: East; FLU: Okaloosa County
Mixed Use; Zoning: Okaloosa County Mixed Use; Zoning: Okaloosa County Mixed
Use; Residential. Direction: South; FLU: Okaloosa County Low Density
Residential; Zoning: Okaloosa County Residential-1; Current Land Use: Residential.
Direction: West; FLU: Mixed Use (MU); Zoning: Mixed Use (MU); Current Land
Use: Residential. Being developed for multi-family residential. The subject property
is currently developed for residential use and a development application has not been
submitted. Based on the requested land-use and zoning designations, the property
can be developed for commercial use. Staff reviewed the request for rezoning and
finds the following: - The proposed zoning is consistent with the proposed future
land use designation.
- The uses within the requested zoning district are compatible with uses in the
adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable
development on adjacent parcels. Courtesy notices were mailed to property owners
within 300 feet of the subject property on September 9, 2022. The property was
posted on September 20, 2022. An advertisement ran in the Crestview News
Bulletin on October 13 and 20, 2022.
Senior Planner Nicholas Schwendt then asked the City Clerk to read the ordinance.
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City Clerk Maryanne Schrader read Ordinance 1905 by Title: An Ordinance of the
City of Crestview, Florida, Providing For the Rezoning of 2.19 Acres, More or Less,
of Real Property, Located In Section 33, Township 4 North, Range 23 West, From
the Okaloosa County Residential-1 Zoning District to the Commercial Low-Intensity
District (C-1) Zoning District; Providing For Authority; Providing For the Updating
of the Crestview Zoning Map; Providing For Severability; Providing For Scrivener’s
Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting
Codes and Ordinances; and Providing For an Effective Date.
Mayor J.B. Whitten asked for comment from the Council and the public. In hearing
none, he called for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember Joe
Blocker to approve Ordinance 1905 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
7.7.Ordinance 1906 - Henderson Street Annexation
Senior Planner Nicholas Schwendt mentioned this is the second reading of
Ordinance 1906 - Henderson Street Annexation. He went over the zoning and land
use designation application adding the property is currently vacant and a
development application has not been submitted. He went over the mailings and
postings per statute.
Senior Planner Nicholas Schwendt then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read Ordinance 1906 by Title: An Ordinance
Annexing to the City of Crestview, Florida, ± 1.52 Acres of Contiguous Lands
Located In Section 21, Township 3 North, Range 23 West, and Being Described As
Set Forth Herein; Providing For Authority; Providing For Land Description;
Providing For Boundary; Providing For Land Use and Zoning Designation;
Providing For Amendment to the Base, Land Use and Zoning Maps; Providing For a
Comprehensive Plan Amendment; Providing For Filing With the Clerk of Circuit
Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County
and the Florida Department of State; Providing For Severability; Providing For
Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of
Conflicting Codes and Ordinances; and Providing For an Effective Date.
Mayor J.B. Whitten asked for comment from the Council and the public. In hearing
none, he called for action.
Motion by Councilmember Andrew Rencich and seconded by Councilmember Ryan
Bullard to approve Ordinance 1906 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
7.8.Ordinance 1907 - Henderson Street Comprehensive Plan Amendment
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Senior Planner Nicholas Schwendt stated this is the second reading of Ordinance
1907 – Henderson Street Comprehensive Plan. He went over the postings and
mailings per Statute.
Senior Planner Nicholas Schwendt then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the
City of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing
For Authority; Providing For Findings of Fact; Providing For Purpose; Providing
For Changing the Future Land Use Designation From Okaloosa County Low
Density Residential to Residential (R) on Approximately 1.52 Acres, More Or Less,
In Section 21, Township 3 North, Range 23 West; Providing For Future Land Use
Map Amendment; Providing For Severability; Providing For Scrivener’s Errors;
Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
Ordinances; and Providing For an Effective Date.
Mayor J.B. Whitten asked for comment from the Council and the public. In hearing
none, he called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember
Douglas Capps to approve Ordinance on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
7.9.Ordinance 1908 - Henderson Street Rezoning
Senior Planner Nicholas Schwendt presented Ordinance 1908 – Henderson Street
Rezoning for second reading and asked that the staff report be entered into the
record: On August 31, 2022, staff received an application to annex and to amend the
comprehensive plan and zoning designations for property located at 697 Henderson
Street. The subject property is currently located within unincorporated Okaloosa
County with a future land use and zoning designation of Low Density Residential
and Residential-1, respectively. The application requests the Single and Multi-
Family Density Dwelling District (R-3) zoning designation for the property. The
Planning and Development Board recommended approval of the request on October
3, 2022, and the first reading was approved by the City Council on October 10,
2022. The property description is as follows: Property Owner: Tarpley Darryl E.,
322 Aplin Rd, Crestview, FL 32539-4950; Parcel ID: 21-3N-23-1670-0016-0080;
Site Size: 1.52 acres; Current FLU: Okaloosa County Low Density Residential
Current Zoning: Okaloosa County Residential-1; Current Land Use: Vacant.
Direction: North; FLU: Okaloosa County Low Density Residential; Zoning:
Okaloosa County Residential-1; Existing Use: Residential & Vacant. Direction:
East; FLU: Okaloosa County Low Density Residential; Zoning: Okaloosa County
Residential-1; Existing Use: Vacant. Direction: South; FLU: Residential (R);
Zoning: Single and Multi-Family Density Dwelling District (R-3); Existing Use
Vacant.
Direction: West; FLU: Residential (R); Zoning: Single and Multi-Family Density
Dwelling District (R-3); Existing Use: Residential. The subject property is currently
vacant, and a development application has not been submitted. Based on the
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requested land-use and zoning designations, the property can be developed for
residential use. Staff reviewed the request for rezoning and finds the following:
- The proposed zoning is consistent with the proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the
adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable
development on adjacent parcels.
Courtesy notices were mailed to property owners within 300 feet of the subject
property on September 9, 2022. The property was posted on September 20, 2022.
An advertisement ran in the Crestview News Bulletin on September 22 and 29,
2022.
Senior Planner Nicholas Schwendt then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read Ordinance 1908 by Title: An Ordinance of the
City of Crestview, Florida, Providing For the Rezoning of 1.52 Acres, More or Less,
of Real Property, Located In Section 21, Township 3 North, Range 23 West, From
the Okaloosa County Residential-1 Zoning District to the Single and Multi-Family
Density Dwelling District (R-3) Zoning District; Providing For Authority; Providing
For the Updating of the Crestview Zoning Map; Providing For Severability;
Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing
For Repeal of Conflicting Codes and Ordinances; and Providing for an Effective
Date.
Mayor J.B. Whitten asked for comment from the Council and the public. In hearing
none, he called for action.
Motion by Councilmember Andrew Rencich and seconded by Councilmember Joe
Blocker to approve Ordinance 1908 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
8.Ordinances on First Reading
8.1.Ordinance 1909 - North Ferdon & Third Ave Annexation
Senior Planner Nicholas Schwendt stated this is the first reading of Ordinance 1909 -
North Ferdon & Third Avenue Annexation. The next three ordinances regard the
North Ferdon and Third Avenue property. He went over the postings and
mailings per Statute.
Senior Planner Nicholas Schwendt then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read Ordinance 1909 by Title: An Ordinance
Annexing to the City of Crestview, Florida, ± 0.37 Acres of Contiguous Lands
Located In Section 4, Township 3 North, Range 23 West, and Being Described as
Set Forth Herein; Providing For Authority; Providing For Land Description;
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Providing For Boundary; Providing For Land Use and Zoning Designation;
Providing For Amendment to the Base, Land Use and Zoning Maps; Providing For
A Comprehensive Plan Amendment; Providing For Filing With the Clerk of Circuit
Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County
and the Florida Department of State; Providing For Severability; Providing For
Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of
Conflicting Codes and Ordinances; and Providing for an Effective Date.
Motion by Councilmember Joe Blocker and seconded by Councilmember Cynthia
Brown, to approve Ordinance 1909 on 1st reading and move to second reading for
final adoption.
ROLL CALL: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and
Ryan Bullard. All ayes. Motion carried.
8.2.Ordinance 1910 - North Ferdon & Third Ave Comprehensive Plan Amendment
Senior Planner Nicholas Schwendt stated this is the first reading of Ordinance 1910 -
North Ferdon & Third Avenue Comprehensive Plan Amendment. He went over the
postings and mailings per Statute.
Senior Planner Nicholas then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the
City of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing
For Authority; Providing For Findings of Fact; Providing For Purpose; Providing
For Changing the Future Land Use Designation From Okaloosa County Mixed Use
to Commercial (C) on Approximately 0.37 Acres, More Or Less, In Section 4,
Township 3 North, Range 23 West; Providing For Future Land Use Map
Amendment; Providing For Severability; Providing For Scrivener’s Errors;
Providing For Liberal Interpretation; Providing For Repeal Of Conflicting Codes
and Ordinances; and Providing for an Effective Date.
Motion was made by Councilmember Joe Blocker and seconded by Councilmember
Andrew Rencich to approve Ordinance 1910 on 1st reading and move to second
reading for final adoption.
ROLL CALL: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
8.3.Ordinance 1911 - North Ferdon & Third Ave Rezoning
Senior Planner Nicholas Schwendt stated this is the first reading of Ordinance 1911 -
North Ferdon & Third Avenue Rezoning going over the zoning. He went over the
postings and mailings per Statute. He asked that the staff report be entered into the
record: On September 9, 2022, staff received an application to annex and to amend
the comprehensive plan and zoning designations for property located at 1202 N
Ferdon Boulevard. The subject property is currently located within unincorporated
Okaloosa County with a future land use and zoning designation of Mixed Use.
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The application requests the Commercial Low-Intensity District (C-1) zoning
designation for the property. The Planning and Development Board recommended
approval of the request on November 7, 2022. The property description is as follows:
Property Owner: O'Daniels Jason & April M., 411 Pendo Pl., Crestview, FL 32536;
Parcel ID: 04-3N-23-1840-0004-0080; Site Size: 0.37 acres; Current FLU: Okaloosa
County Mixed Use, Current Zoning: Okaloosa County Mixed Use, Current Land
Use: Commercial. The following table provides the surrounding land use
designations, zoning districts, and existing uses. Direction: North; FLU: Okaloosa
County Mixed Use; Zoning: Okaloosa County Mixed Use; Existing Use: Residential
& Vacant. Direction: East; FLU: Okaloosa County Mixed Use; Zoning: Okaloosa
County Mixed Use; Existing Use: Commercial. Direction: South; FLU: Commercial
(C); Zoning: Commercial Low-Intensity District (C-1); Existing Use: Vacant.
Direction: West; FLU: Okaloosa County Mixed Use; Zoning: Okaloosa County
Mixed Use; Existing Use: Residential & Commercial. The subject property is
currently developed for commercial use and a development application has not been
submitted. Based on the requested land-use and zoning designations, the property
use will continue as commercial. Staff reviewed the request for rezoning and finds
the following: - The proposed zoning is consistent with the proposed future land use
designation.
- The uses within the requested zoning district are compatible with uses in the
adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable
development on adjacent parcels. Courtesy notices were mailed to property owners
within 300 feet of the subject property on October 14, 2022. The property was
posted on October 25, 2022. An advertisement ran in the Crestview News Bulletin
on November 3 & 10, 2022.
Senior Planner Nicholas Schwendt then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read Ordinance 1911 by Title:
An Ordinance of the City of Crestview, Florida, Providing for the Rezoning of 0.37
Acres, More or Less, of Real Property, Located In Section 4, Township 3 North,
Range 23 West, from the Okaloosa County Mixed Use Zoning District to the
Commercial Low-Intensity District (C-1) Zoning District; Providing for Authority;
Providing for the Updating of the Crestview Zoning Map; Providing for
Severability; Providing for Scrivener’s Errors; Providing for Liberal Interpretation;
Providing for Repeal of Conflicting Codes and Ordinances; and Providing for an
Effective Date.
Motion made by Councilmember Douglas Capps and seconded by
Councilmember Joe Blocker to approve Ordinance 1911 on 1st reading and move to
second reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
9.Resolutions
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9.1.Rules and Procedures for the City Council
City Manager T. Bolduc presented Resolution 2023-2 - regarding Rules and
Procedures for the City Council to the City Council and asked the City Clerk to read
the Resolution.
City Clerk Maryanne Schrader read the Resolution by title: A Resolution of the City
Council of the City of Crestview Rescinding and Replacing the Rules of Procedure
For Council Meetings Resolution 13-12, and all Subsequent Amending Resolutions;
Providing For Authority; General Rules; Providing For Scriveners Errors; Providing
For Authority; and an Effective Date.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe
Blocker to approve Resolution 2023-2.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and Ryan
Bullard. All ayes. Motion carried.
10.Action Items
10.1.Crestview Welcome Signs
Project Manager Jayce Vanderford went over the location of the signs stating the
need for replacement, as they have been dated and weathered. Signs Galore was the
original contractor. The signs will include solar lighting. The FDOT permitted the
city to move forward if the location was not changed. He recommended retaining
Signs Galore to do the work in the amount of $8,224. He also asked the City Council
to approve the color scheme that Signs Galore suggested.
City Manager T. Bolduc said staff prefers to stay within the branding that we
currently have, and the Council reviewed the brand colors.
After discussion on the best color scheme, whether stone could be used or matching
the brick, the cost of new signage, and the stipulation from FDOT on not changing
the footprint, Council requested staff bring back a quote with the bricks and get four
signs under $25,000.
City Manager T. Bolduc said staff will contact the contractor to provide mockups
with signs similar to what we have on Main Street.
10.2.Princeton Grove Memorandum of Understanding
Senior Planner N. Schwendt went over the application for the 107-unit apartment
project and the details of the Memorandum of Understanding which includes the
developer paying up to $21,200 for the for proposed offsite roadway improvements
that the City is constructing to mitigate traffic impacts. The MOU will provide the
city with funds for the improvements.
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City Manager T. Bolduc explained that the PS director will implement something
similar to an impact fee based on traffic, so this traffic study will be the last one.
In response to Councilmember D. Capps, City Manager T. Bolduc said the funds
collected will go specifically to our current impact for engineering design and
construction.
Motion by Councilmember Douglas Capps and seconded by Councilmember
Andrew Rencich to approve the Mayor and City Clerk to sign the Memorandum of
Understanding.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and Ryan
Bullard. All ayes. Motion carried.
10.3.City Clerk Annual Performance Evaluation
HR Director Jessica Leavins stated the overall rating was 2.68, which would be
characterized as exceeds expectations. The staff recommendation for a raise is 6%,
as the general staff received a cost-of-living increase of 3%, which is not available to
this position.
Motion by Councilmember Andrew Rencich and seconded by Councilmember
Cynthia Brown to accept the recommendation from staff.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and Ryan
Bullard. All ayes. Motion carried.
11.City Clerk Report
11.1.City of Crestview City Council Handbook
City Clerk M. Schrader stated the handbook was originally put together for a newly
elected councilmember. She mentioned the city manager reviewed it and thought it
would be a good tool for the entire City Council.
City Manager said he received several comments from the City Council. On bullet
four of the introduction, there was concern with the language that a councilmember
agreed with the entire decision. He explained the vote speaks as one body after
debate. He suggested adding a sentence regarding the minutes of the Council
meeting will reflect the vote. He added any small scriveners’ errors will be
corrected.
Councilmember A. Rencich suggested the handbook be placed on the website.
Discussion ensued on ensuring the language reflected the City Charter.
Councilmember Cynthia Brown and Councilmember Douglas Capps withdrew the
motion to accept the handbook, to add the suggested language and scriveners’ errors
could be corrected before bringing the handbook back to the City Council. City
Attorney J. Holloway said he will add items to the document, as well.
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11.2.End of Year Office of the City Clerk Update
City Clerk M. Schrader provided a brief update. Councilmember R. Bullard stated
that the City Clerk had given him important information and was helpful.
11.3.Nominate Shannon Hayes as an alternate to the Planning Development Board
City Clerk M. Schrader stated that Mr. Sheffield had to resign from the Board
because of a change in his work schedule and asked for a replacement.
Motion by Councilmember Andrew Rencich and seconded by Councilmember
Cynthia Brown to appoint Shannon Hayes as an alternate to the Planning and
Development Board.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and Ryan
Bullard. All ayes. Motion carried.
Mayor J. B. Whitten stated he appreciated everything that Mr. Hayes had done for
the city.
12.City Manager Report
12.1.Community Development Director Barry Henderson - Report
Community Development Director B. Henderson stated that in May his department
began a new permitting software, MyGovernment On-line. He briefed the City
Council on the number of permits processed, a new building inspector has been
hired, additional hiring needs, a new employee in BTR, as well as mentioning the
Animal Control and Code Enforcement has been moved to the police department. In
the Planning area, he went over the development projects and projects for
annexations adding his staff is working with Eglin and childcare needs.
In response to the grant receipt update from Councilmember C. Brown, City
Manager T. Bolduc responded that a grant has been received, and we will get
training and partner with outside sources.
12.2.Financial Update - Finance Director
Finance Director Gina Toussaint stated a link has been provided to update the City
Council on the check registers.
13.Comments from the Mayor and Council
Councilmember J. Blocker asked if there is a schedule for the bathrooms to be opened,
and City Manager T. Bolduc said the homeless have been misusing the bathrooms, so the
bathrooms are locked except for events. In response to Councilmember R. Bullard’s
request to have Public Services keep them open during the day, City Manager T. Bolduc
responded the repairs have been extensive. He added the intent is to have the bathrooms
open when the splashpad is open.
The newly elected Councilmembers stated they are ready to serve the citizens and thanked
the citizens for their support.
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In response to Councilmember C. Brown, City Manager T. Bolduc replied that the grant
manager interviews are starting tomorrow.
Councilmember A. Rencich said the resolution he has brought forward relates to portions
of the Inflation Reduction Act in House Bill 8950 and State Bill 4953 that would impact
the Gulf Test Range and ammunition line. This resolution initiative will show our support
for the mission line. Council approved a consensus to supporting to protect the military
mission to move forward and place the resolution on the next agenda.
Mayor J.B. Whitten recognized Main Street for their help with the Veterans Parade and
the Christmas Market and reminded everyone of the 5k race this Saturday.
Mayor JB Whitten recognized former Councilmember Shannon Hayes and stated he was
on several committees. He asked the City Clerk to return with the committees Mr. Hayes
was on adding he would like to be his replacement on the Okaloosa County League of
Cities.
Mayor JB Whitten also acknowledged Claudis Dale, who was present.
Councilmember A. Rencich mentioned the Cops and Bobbers fishing event is this
Saturday at Twin Hills Park.
14.Comments from the Audience
Mr. Shannon Hayes came forward and congratulated the new Council members stating he
has great confidence in the Council.
Antonio Novoa came forward and requested the city bring diversity and cultural events to
the area. He asked about the bid process for the welcome signs and asked about cost-
effective options. Mayor JB Whitten said he spoke to an individual about a senior citizen
cultural event.
15.Adjournment
Mayor JB Whitten adjourned the meeting at 8:05 p.m.
Minutes approved this __ day of __, 2022.
___________________________
JB Whitten, Mayor
ATTEST:
_____________________________
Maryanne Schrader, City Clerk
Having proper notice been duly given
Page 68 of 240
CITY OF CRESTVIEW Item # 6.6.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader
DATE: 11/29/2022
SUBJECT: Approval of the City Council Special Meeting Minutes of November 14, 2022
BACKGROUND:
Routine approval of minutes.
DISCUSSION:
Minutes were distributed prior to the meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
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Staff respectfully requests a motion to approve the City Council Special meeting minutes of November 14,
2022.
Attachments
1. 11142022 Special City Council Swearing-In Ceremony Minutes
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City Council Swearing In Ceremony Minutes - DRAFT
November 14, 2022
5:00 p.m.
Council Chambers
1.Swearing-In Ceremony
1.1.Mayor JB Whitten will administer the Oath of Office and officiate for the ceremony.
Mayor JB Whitten opened the ceremony to administer the Oaths of Office at 5:00
p.m.
Mayor JB Whitten requested the newly elected councilmembers, Joe Blocker, Doug
Capps, and Ryan Bullard, to join him at the front of the dais to be sworn in.
Mayor JB Whitten explained the obligations in their new positions and then had each
councilmember recite the official oath.
Councilmember Cynthia Brown and Mayor Pro-Tem Andrew Rencich welcomed the
newly elected to the Council.
Councilmember Ryan Bullard thanked the citizens and stated he was looking forward
to working with the staff.
Joe Blocker thanked the citizens for their support.
Doug Capps stated he was looking forward to the next four years.
2.Adjournment
Mayor JB Whitten adjourned at 5:11 p.m.
Minutes approved this __ day of __, 2022.
______________________________
JB Whitten
Mayor
ATTEST:
______________________________
Maryanne Schrader
City Clerk
Proper notice having been duly given
Page 71 of 240
CITY OF CRESTVIEW Item # 6.7.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner
DATE: 12/8/2022
SUBJECT: FY 2021-2022 CDBG Consolidated Annual Performance and Evaluation Report (CAPER)
BACKGROUND:
The City of Crestview receives funding from the U.S. Department of Housing and Urban Development (HUD),
through the Community Development Block Grant (CDBG) Program. The city is considered an "entitlement
community" with a prescribed formula for funding developed by HUD using select city demographic
information. As a condition of being an entitlement community, the city is required to perform annual
evaluations of its CDBG program through the completion of a Consolidated Annual Performance and
Evaluation Report (CAPER).
On August 9, 2021, City Council approved the FY 2021-2022 CDBG Annual Action Plan, which specifically
allocated funding for the FY 2021-2022 programs whose performance is evaluated in this CAPER.
DISCUSSION:
Staff has completed the FY 2020-2021 CAPER in accordance with HUD requirements. A total of $170,025.00
was awarded to the city for FY 2021-2022. $34,005.00 of which was allocated to Administration and Planning,
$44,172.00 was allocated to Crestview Manor Window Units, $36,058.00 was allocated to the Crestview
Resource Center, and $55,790.00 was allocated to City of Crestview Nuisance Abatement.The status of these
projects is as follows:
Administration and Planning: The CDBG program allows for up to 20 percent of the annual allocation to be
used to offset the cost of administering the program. This project was completed during FY 2021-2022.
Crestview Manor Window Unit Purchase: $43,258.67 was spent on this program during FY 2021-2022. The
remaining balance will be expended during FY 2022-2023.
Crestview Resource Center: $0 was spent on this program during FY 2021-2022. The full balance will be
completed during FY 2022-2023.
City of Crestview Nuisance Abatement: $17,728.26 was spent on this program during FY 2021-2022. The
remaining balance will be expended during FY 2022-2023.
The CAPER was made available for public comment. At the time of this report, no public comments have been
received.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
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government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
FINANCIAL IMPACT
There are no financial obligations associated with this report. The FY 2020-2021 CDBG allocation expenditure
report is as follows:
Activity Name IDIS Activity ID Annual Action Plan
Allocation
Amount funded in
IDIS
Remaining
Planning &
Administration
10 $34,005.00 $34,005.00 $0.00
Nuisance Abatement 12 $55,790.00 $55,790.00 $38,061.74
Crestview Manor
Window Units
14 $44,172.00 $44,172.00 $914.00
Crestview Resource
Center
13 $36,058.00 $36,058.00 $36,058.00
RECOMMENDED ACTION
Staff respectfully requests City Council approval of the 2021-2022 Community Development Block Grant
Consolidated Annual Performance Evaluation Report.
Attachments
1. 2021-2022 Consolidated Annual Performance Evaluation Report (CAPER)
Page 73 of 240
CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
The City of Crestview is designated as a CDBG entitlement community by HUD. FY 2021-22 was the city's second year of being an entitlement
community and is the second year within the first five-year consolidated plan. This Consolidated Annual Performance and Evaluation Report
(CAPER) covers the period from October 1, 2021, to September 30, 2022, and evaluates how the City invested allocated funds to meet
community development and public service’s needs. Activities in this report primarily benefit low- and moderate-income residents.
This CAPER also provides a general assessment of the City’s progress in addressing the priority needs, goals, and objectives identified in its five-
year Consolidated Plan which covers the period of October 1, 2020, through September 30, 2025.
In FY 2021-22, the City of Crestview used regular entitlement funds through the Nuisance Abatement Program to demolish 8 unsafe structures.
This program is ongoing. The Crestview Manor Window Purchase was able to assist the 65 residents of the Crestview Manor assisted living
facility through the purchase new window A/C units and is in the process of being completed. The Crestview Resource Center project is ongoing
with improvements to upgrade their food pantry and purchase equipment to improve their education and training initiatives. It is within a HUD
designated LMI area and serves that same surrounding area.
The city has $61,835.00 remaining undrawn in the CDBG-CV grant balance. Staff is in the process of reviewing the CDBG-CV Small Business Grant
program to amend the objectives and activities to best respond to Coronavirus at this time, as the original objective of the program was to
prevent impacts to small businesses, and the use of that program has been tapering off as of late.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual
outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
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CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Blight Removal
Non-Housing
Community
Development
CDBG:
$
Buildings
Demolished Buildings 40 14
35.00% 10 8
80.00%
Expand
Economic
Opportunity
COVID-19
CDBG-CV
Funding
CDBG-
CV: $ Businesses assisted Businesses
Assisted 19 5
26.32%
Planning and
Administration
Planning &
Administration
CDBG:
$ Other Other 2 2
100.00% 1 1
100.00%
Provide a
Suitable Living
Environment
Affordable
Housing
CDBG:
$
Public Facility or
Infrastructure
Activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted 0 0
Provide a
Suitable Living
Environment
Affordable
Housing
CDBG:
$ Other Other 1 1
100.00%
Public Facility
Improvements
Non-Housing
Community
Development
CDBG:
$
Public Facility or
Infrastructure
Activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 1000 240
24.00% 240 240
100.00%
Public Services
Non-Housing
Community
Development
CDBG:
$
Homelessness
Prevention
Persons
Assisted 0 0
Page 75 of 240
CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
Public Services
Non-Housing
Community
Development
CDBG:
$ Other Other 1 1
100.00%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
Projects began and/or completed during the 2021-22 fiscal year helped meet the following specific goals identified in the Consolidated Plan and
Annual Action Plan:
Goal: Planning and Administration – The City of Crestview Community Development Services department administers the CDBG program and is
responsible for conducting all public hearings and meetings, advertising the report, advertising for and accepting applications, reviewing
applications, administering funds to sub-grantees, preparing the Annual Action Plan each year, preparing the CAPER each year, and for preparing
the Five Year Consolidated Plan every five years, among other administrative duties. Funds from this category were used to support the
aforementioned functions.
Goal: Public Services – Under this program, funding was used for a Housing Stability Specialist that will provided housing stabilization services to
persons experiencing homelessness, or at imminent risk of becoming homeless in Crestview. These services include, housing navigation, case
management, and financial support for persons experiencing homelessness, or at imminent risk of becoming homeless in Crestview. 100% of
funding for this program benefits low- and moderate-income persons and/or persons experiencing homelessness. This goal was addressed
through the HHA Housing Stabilization activity. The activity has been amended to ensure that it will continue to qualify for funding, and 66.71%
of the funding amount has been drawn. The project has been completed and funding is expected to be drawn for the remainer of the project in
the first quarter of PY 2022-23.
Goal: Blight Removal – The city has numerous blighted areas and individual properties. These as these properties deteriorate, they become a
greater risk for unsafe conditions both for the residents, and the surrounding community. Funding was used to assist in the elimination of blight
and deterioration of properties through the removal of unsafe conditions and by enhancing the appearance and conditions of structures. This
goal was addressed through the City of Crestview Nuisance Abatement Program. All funding for FY 2020-21 was utilized, 31.78% of FY 2021-22
Page 76 of 240
CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
funds have been drawn as the activity is still underway. This program has seen much success and will continue in FY 2022-23 with additional
options for structural rehabilitation in addition to demolition.
Goal: Provide a Suitable Living Environment – In FY 2020-21, the Benjamin Street Sewer project was funded but not drawn, due to delays
associated with COVID. In FY 2021-22, the funding was drawn to contibute to design and construction costs associated with the project.
Benjamin Street is located inside the LMI area, and has limited sewer availability. Under this program, funding will be used to construct sewer
connections at no cost to the property owners. Additional funding will be provided by City of Crestview sewer utility revenue funds.
Goal: Expand Economic Opportunity – This goal was addressed through the City of Crestview CDBG-CV Small Business Grant Program, which was
created as a direct response to the COVID-19 pandemic. Funding will be used to provide one-time business grants of up to $5,000.00. The
purpose of this program is to avoid job loss caused by business closures related to social distancing by providing short-term working capital
assistance to small businesses to enable retention of jobs held by low- and moderate-income persons. Business owners and/or affected
employees must meet HUD LMI income eligibility. This program is still active and accepting applications.
Page 77 of 240
CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White 82
Black or African American 147
Asian 17
American Indian or American Native 4
Native Hawaiian or Other Pacific Islander 4
Total 254
Hispanic 1
Not Hispanic 253
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative
In FY 2021-22 CDBG funded public service and public facility activities served a total of 254 low to
moderate income people, shown by race in the table above. Of the 254 assisted, 1 identified themselves
as Hispanic, and 253 as not Hispanic. This sample is too small to reliably compare to the race and
ethnicity of the City’s overall population, and therefore no statistic regarding the City’s overall race and
ethnicity are included.
Page 78 of 240
CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 170,025 94,992
Other public - federal 0
Table 3 - Resources Made Available
Narrative
For the current program year, the full amount has been drawn for Planning and Administration, and the
City has drawn the following amounts for each other project, with the remainders in parenthesis:
Nuisance Abatement: $17,728.26 ($38,061.72), Crestview Manor Window Purchase: $43,258.67
($913.33), Crestview Resource Center: $0.00 ($36,058.00). Total: $94,991.67 ($75,044.07).
The remaining activities are underway, and funds are continuing to be drawn so the city does not
anticipate any issues with timeliness for the remainder of the funding.
Some projects are still ongoing from program year 2020. The full amount has been drawn for Planning &
Administration, Nuisance Abatement, and the Benjamin Street Sewer projects, with the following
amounts having been drawn for each other project, with the remainder in parenthesis:
HHA Housing Stabilization: $8,005.09 ($3,994.71), CDBG-CV Small Business Grant Program: $35,000.00
($61,835.00). Total: $43,005.09 ($65,829.91).
The HHA Housing Stabilization activity is still underway, and the City does not anticipate any issues with
timeliness with regard to its funding. The city is re-evaluating the CDBG-CV funds to be used to best
respond to the Coronavirus pandemic at the current time, so a plan amendment is expected, which may
result in the funds being drawn for a different activity under a different national objective.
Identify the geographic distribution and location of investments
Target Area Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
CRESTVIEW 100 100 Designated LMI areas
Table 4 – Identify the geographic distribution and location of investments
Narrative
Page 79 of 240
CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
Page 80 of 240
CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low -income, low-income,
moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 0 0
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 0 0
Table 5 – Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 0 0
Number of households supported through
Acquisition of Existing Units 0 0
Total 0 0
Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
Due to lack of funding, the city did not include affordable housing as a priority need. The city plans to
support future housing development through making it a priority need or using alternate funding and/or
publicly owned properties. The city has a good relationship with Habitat for Humanity and has also
partnered with Gregg Chapel AME Church to provide land for affordable housing, which is being
discussed as the Vineyard Village project.
Page 81 of 240
CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
At this time, sufficient funding to address substandard housing is not directly available to the city.
However, efforts are being made to improve substandard residential properties through code
enforcement. The city relies heavily on the Okaloosa Walton CoC, Homelessness and Housing Alliance to
address worst case housing needs.
Discuss how these outcomes will impact future annual action plans.
In the future, the city expects to make affordable housing more of a focus, and is already identifying
public service providers to address unmet needs. Future Annual Action Plans are expected to include
more diverse funding sources and also provide for rehabilitation of existing affordable homes.
Include the number of extremely low-income, low-income, and moderate-income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 0 0
Low-income 0 0
Moderate-income 0 0
Total 0 0
Table 7 – Number of Households Served
Narrative Information
Page 82 of 240
CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
During FY 2021-22 the city did not address homeless needs directly, but will support the Homelessness
and Housing Allicance in future projects if requested.
Addressing the emergency shelter and transitional housing needs of homeless persons
During FY 2021-22 the city did not address emergency shelter or transitional housing needs of homeless
persons, but will support the Homelessness and Housing Allicance in future projects if requested.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
During FY 2021-22 the city did not address helping low-income individuals and families avoid becoming
homeless, but will support the Homelessness and Housing Allicance in future projects if requested.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the tran sition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individ uals and families who were
recently homeless from becoming homeless again
During FY 2021-22 the city did not address helping homeless perons make the transition to permanent
housing and independent living, but will support the Homelessness and Housing Allicance in future
projects if requested.
Page 83 of 240
CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
During FY 2021-22 the city did not address public housing needs directly, but will support Crestview
Housing Authority in future projects if requested.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
During FY 2021-22 there were no city-planned planned activities to encourage public housing residents
to become more involved in management and participate in homeownership.
Actions taken to provide assistance to troubled PHAs
The Crestview Housing Authority is not designated as troubled.
Page 84 of 240
CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affec ting the
return on residential investment. 91.220 (j); 91.320 (i)
During the 2021-22 program year, the city made minor revisions to the Land Development Code to
improve a number of potential barriers to affordable housing. The changes include updating procedures
for the division of land that will allow parcels within the LMI area to be divided quicker, cheaper and
more efficiently, providing for more affordable housing development opportunities. Other changes, such
as more flexible placement of manufactured homes on smaller pieces of property, provide for additional
flexibility in residential development options and potential locations for affordable housing. These
changes help to improve the return on residential investment for individuals and land owners,
increasing the likelyhood that more affordable options will be pursued.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
During the 2021-22 program year, the City undertook activities to address obstacles to meeting
underserved needs through the City of Crestview Nuisance Abatement Program, CDBG-CV Small
Business Assistance Grant Program, Crestview Manor Window Purchase and Crestview Resource
programs. The Nuisance Abatement Program provided funding for demolition of unsafe and blighted
structures to low to moderate income families, allowing them to avoid code enforcement actions. All of
the structures demolished were beyond repair, with some already collapsed and contributing to unsafe
conditions for the public. The CDBG-CV Small Business Assistance Grant program provided funds to small
businesses feeling the negative economic effects of the Covid-19 pandemic. The funds were drawn for
the City of Crestview Benjamin Street Sewer project, contributing toward design and construction of
improvements. The Crestview Resource Center program provided for improvments to the food pantry
and educational/training initiatives for a facilitiy that is located within, and serves a HUD designated LMI
area.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
The city tests proposed rehabilitation projects for lead-based paint, provides the required remedial
action, and provides information to homeowners. The city's website has a section dedicated to lead-
based paint resources, and provides a link to the United States Environmental Protection Agency¿s
website for more resources.
The city's programs continue to include lead-based paint hazard education. The City provides copies of
the booklet ¿Protect Your Family from Lead in Your Home¿. Each unit that will undergo painting and/or
re-roofing will be evaluated for the presence of lead-based paint. If such hazards are determined to
Page 85 of 240
CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
exist, the city will hire a certified consultant to remove the paint to the extent possible and repair the
surface.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
During FY 2021-22 the city did not undertake activities to reduce the number of poverty level families.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
The City funds services to extremely low, low, and moderate-income families through non-profit
organizations who provide those services to these families. During PY 2021-22, the Crestview Manor
applied for, and was awarded CDBG funding to provide additional window A/C units throughout their
facility. This activity improved the living conditions for low to moderate income residents, freeing up
more of the organization's funding to provide for other amenities and services. During PY 2020-21,
Homelessness and Housing Alliance applied for, and was awarded CDBG funding. The funding was
intended to be used for the creation of a Housing Stability Specialist position for their Crestview office.
The Specialist provided housing stabilization services to persons experiencing homelessness, or at
imminent risk of becoming homeless in Crestview. These services included, housing navigation, case
management, and financial support. The activity has been modified to ensure that it qualifies for CDBG
funding. The majority of the activity has been funded, and the remained is expected to be drawn in the
first quarter of PY 2022-23.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
During FY 21-22, the city did not undertake activities that reduce the number of poverty level families.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
The city has not performed an analysis of impediments, but plans to complete one in the near future.
Page 86 of 240
CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
Activity monitoring is a continuous process to ensure compliance with all applicable policies and
regulations. Projects and programs are reviewed for eligibility and consistency with the 5-Year
Consolidated Plan. Checklists are completed for each project/program considered for
approval. Contracts are executed for projects involving other agencies or cities, in accordance with the
all Program Federal Regulations. Methods of monitoring differ by project, and are taylored to each
specific project's requirements. Memorandum of Agreements are executerd between the city and
outside agencies that receive CDBG funding. Progress is reviewed monthly to ensure timeliness of
spending, in conjunction with preparation of the CAPER and in preparation for each year's Action Plan.
Members of the Citizen's Advisory Committee include CDBG target area minority business and property
owners. The Advisory Committee provides a focal point for citizen participation.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
As required, reasonable notice for review and comment of this CAPER was provided. Public notice of the
comment period was published in the Crestview News Bulletin and on the city's website on November
24, 2022. A copy of the draft CAPER was available for review during the 15-day comment period. Upon
request, accommodations are made for non-English speaking persons and persons with disabilities.
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no changes in the city's program objectives for FY 2021-22.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
Page 87 of 240
CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Page 88 of 240
CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no changes in the city's program objectives for FY 2021-22.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Page 89 of 240
CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided
Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours
Total Section 3 Worker Hours
Total Targeted Section 3 Worker Hours
Table 8 – Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF
Outreach efforts to generate job applicants who are Public Housing
Targeted Workers
Outreach efforts to generate job applicants who are Other Funding
Targeted Workers.
Direct, on-the job training (including apprenticeships).
Indirect training such as arranging for, contracting for, or paying tuition for,
off-site training.
Technical assistance to help Section 3 workers compete for jobs (e.g.,
resume assistance, coaching).
Outreach efforts to identify and secure bids from Section 3 business
concerns.
Technical assistance to help Section 3 business concerns understand and
bid on contracts.
Division of contracts into smaller jobs to facilitate participation by Section
3 business concerns.
Provided or connected residents with assistance in seeking employment
including: drafting resumes,preparing for interviews, finding job
opportunities, connecting residents to job placement services.
Held one or more job fairs.
Provided or connected residents with supportive services that can provide
direct services or referrals.
Provided or connected residents with supportive services that provide one
or more of the following: work readiness health screenings, interview
clothing, uniforms, test fees, transportation.
Assisted residents with finding child care.
Assisted residents to apply for, or attend community college or a four year
educational institution.
Assisted residents to apply for, or attend vocational/technical training.
Assisted residents to obtain financial literacy training and/or coaching.
Bonding assistance, guaranties, or other efforts to support viable bids
from Section 3 business concerns.
Provided or connected residents with training on computer use or online
technologies.
Promoting the use of a business registry designed to create opportunities
for disadvantaged and small businesses.
Outreach, engagement, or referrals with the state one-stop system, as
designed in Section 121(e)(2) of the Workforce Innovation and
Opportunity Act.
Page 90 of 240
CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
Other.
Table 9 – Qualitative Efforts - Number of Activities by Program
Narrative
No capital projects were funded during the program year that would require Section 3 reporting.
Page 91 of 240
CITY OF CRESTVIEW Item # 7.1.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Second reading
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner
DATE: 12/6/2022
SUBJECT: Ordinance 1909 - North Ferdon & Third Ave Annexation
BACKGROUND:
On September 9, 2022, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 1202 N Ferdon Boulevard.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Mixed Use.
The Planning and Development Board recommended approval of the request on November 7, 2022, and the
first reading was approved by the City Council on November 14, 2022.
DISCUSSION:
The property description is as follows:
Property Owner: O'Daniels Jason & April M
411 Pendo Pl
Crestview, FL 32536
Parcel ID: 04-3N-23-1840-0004-0080
Site Size: 0.37 acres
Current FLU: Okaloosa County Mixed Use
Current Zoning: Okaloosa County Mixed Use
Current Land Use: Commercial
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Vacant
East Okaloosa County Mixed Use Okaloosa County Mixed Use Commercial
South Commercial (C) Commercial Low-Intensity District
(C-1) Vacant
West Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Commercial
The subject property is currently developed for commercial use use and a development application has not been
submitted. Based on the requested land-use and zoning designations, the property use will continue as
commercial.
Page 92 of 240
Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and
finds the following:
- The property is contiguous to the city limits;
- The property is comprised of one (1) lot in unincorporated Okaloosa County, and is therefore
considered compact;
- The annexation of the property would not create an enclave
- The subject property is not included in the boundary of another municipality; and,
- The subject property meets the definition of urban purposes.
Courtesy notices were mailed to property owners within 300 feet of the subject property on October 14,
2022. A letter was sent via certified mail to the Okaloosa Board of County Commissioners on October 14,
2022. The property was posted on October 25, 2022. An advertisement ran in the Crestview News Bulletin on
November 3 & 10, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for annexation have been waived for this application as it was received during the moratorium on
annexation fees.
The cost of advertising was $544.50.
The successful annexation of this property will have positive future impacts, including ad valorem revenue
based on future taxable assessed value, development and building permit fees, and utility usage fees.
RECOMMENDED ACTION
Staff respectfully requests adoption of Ordinance 1909 on second reading.
Attachments
1. Exhibit Packet
Page 93 of 240
ORDINANCE: 1909
AN ORDINANCE ANNEXING TO THE CITY OF CRESTVIEW,
FLORIDA, ± 0.37 ACRES OF CONTIGUOUS LANDS LOCATED IN
SECTION 4, TOWNSHIP 3 NORTH, RANGE 23 WEST, AND BEING
DESCRIBED AS SET FORTH HEREIN; PROVIDING FOR
AUTHORITY; PROVIDING FOR LAND DESCRIPTION; PROVIDING
FOR BOUNDARY; PROVIDING FOR LAND USE AND ZONING
DESIGNATION; PROVIDING FOR AMENDMENT TO THE BASE,
LAND USE AND ZONING MAPS; PROVIDING FOR A
COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR FILING
WITH THE CLERK OF CIRCUIT COURT OF OKALOOSA COUNTY,
THE CHIEF ADMINISTRATIVE OFFICER OF OKALOOSA COUNTY
AND THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 171, Florida Statutes,
and Section 2 of the City Charter.
SECTION 2 – LAND DESCRIPTION. The following described unincorporated area contiguous to the City of
Crestview, Florida, is hereby annexed to the City:
PIN # 04-3N-23-1840-0004-0080 (Deed recorded in Book 3571, page 2182, dated August 31,
2021)
Lots 8 and 9, Block 4, Oakdale Miniature Farms, according to the plat thereof on file in Plat Book
1, Page(s) 129 in the Office of the Clerk of Circuit Court, Okaloosa County, Florida.
SECTION 3 – BOUNDARY. The existing boundary line of the City of Crestview, Florida, is modified to
include the herein referenced tract of land and the base, zoning and land use maps shall be updated to reflect these
changes pursuant to law.
SECTION 4 – LAND USE AND ZONING. Pursuant to general law, the property hereby annexed was subject
to Okaloosa County land development, land use plan, and zoning or subdivision regulations, which shall remain
in full force and effect until rezoning and land use changes are finalized by the City in compliance with the
Comprehensive Plan.
SECTION 5 – COMPREHENSIVE PLAN UPDATE. Pursuant to Chapter 163.011, et seq. petitioner for
annexation shall apply through the City for a Comprehensive Plan change which will designate the future land
use category for the parcel, with a zoning designation to be assigned and run concurrent with the approval and
adoption of the Comprehensive Plan amendment by the proper authorities.
SECTION 6 – MAP UPDATE. The Base, Zoning and Future Land Use Maps shall be updated at the earliest
possible date.
SECTION 7 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk
of Circuit Court of Okaloosa County and with the Florida Department of the State.
Page 94 of 240
SECTION 8 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 9 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 10 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 11 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 12 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 12th day of December,
2022.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 12th day of December, 2022.
______________________________________
J. B. Whitten
Mayor
Page 95 of 240
Page 96 of 240
N FERDON BLVD
OLD BETHEL RD AIRPORT RD
HWY 85 N
N FERDON BLVD
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
Not to Scale
Subject Parcel(s)
Page 97 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
Existing Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
FeetLegend
Subject Parcel
City Limits
Existing Use
ChurchesClubs/LodgesFinancialGym/FitnessMunicipalNo AG AcreOffice BuildingPrivate SchoolRestaurantService ShopSingle FamilyStoresVacantVacant CommercialVacant/CommercialVehicle SaleWarehouse
Page 98 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject
City Limits
City Future Land
Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land
Mixed Use (MU)
Page 99 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject Parcel
City Limits
City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County ZoningMixed Use (MU)
Page 100 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject Parcel
City Limits
City Future Land
Commercial (C)
Industrial
Mixed Use
Conservation
Public Lands (PL)
Residential (R)
County Future Land
Mixed Use
Page 101 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)
Public Lands (P)
Conservation (E)
County Zoning
Mixed Use (MU)
Page 102 of 240
CITY OF CRESTVIEW Item # 7.2.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Second reading
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner
DATE: 12/6/2022
SUBJECT: Ordinance 1910 - North Ferdon & Third Ave Comprehensive Plan Amendment
BACKGROUND:
On September 9, 2022, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 1202 N Ferdon Boulevard.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Mixed Use.
The application requests the Commercial (C) future land use designation for the property.
The Planning and Development Board recommended approval of the request on November 7, 2022, and the
first reading was approved by the City Council on November 14, 2022.
DISCUSSION:
The property description is as follows:
Property Owner: O'Daniels Jason & April M
411 Pendo Pl
Crestview, FL 32536
Parcel ID: 04-3N-23-1840-0004-0080
Site Size: 0.37 acres
Current FLU: Okaloosa County Mixed Use
Current Zoning: Okaloosa County Mixed Use
Current Land Use: Commercial
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Vacant
East Okaloosa County Mixed Use Okaloosa County Mixed Use Commercial
South Commercial (C) Commercial Low-Intensity District
(C-1) Vacant
West Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Commercial
Page 103 of 240
The subject property is currently developed for commercial use use and a development application has not been
submitted. Based on the requested land-use and zoning designations, the property use will continue as
commercial.
Staff reviewed the request for a comprehensive plan amendment and finds the following:
- The proposed future land use map designation is compatible with the surrounding area.
- The proposed future land use map designation is consistent with the city’s comprehensive plan and
land development code.
- The process for adoption of the future land use map amendment follows all requirements of Florida
statute sections 163.3184 (3) and (5).
-
The proposed amendment does not involve a text change to goals, policies, and objectives of the
comprehensive plan. It only proposes a land use change to the future land use map for a site-
specific small-scale development.
- The subject property is not located within an area of critical state concern.
Courtesy notices were mailed to property owners within 300 feet of the subject property on October 14,
2022. The property was posted on October 25, 2022. An advertisement ran in the Crestview News Bulletin on
November 3 & 10, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the comprehensive plan amendment have been waived for this application as it was received
during the moratorium on annexation fees. There is no additional cost of advertising as the comprehensive plan
amendment request was included in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests adoption of Ordinance 1910 on second reading.
Attachments
1. Exhibit Packet
Page 104 of 240
ORDINANCE: 1910
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING
FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT;
PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE
FUTURE LAND USE DESIGNATION FROM OKALOOSA COUNTY
MIXED USE TO COMMERCIAL (C) ON APPROXIMATELY 0.37
ACRES, MORE OR LESS, IN SECTION 4, TOWNSHIP 3 NORTH,
RANGE 23 WEST; PROVIDING FOR FUTURE LAND USE MAP
AMENDMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING
CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter,
§163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan.
SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following:
A. This amendment will promote compact, orderly development and discourage urban sprawl; and
B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting
as the Local Planning Agency with its recommendations reported to the City Council; and
C. A public hearing has been conducted by the City Council after "due public notice"; and
D. This amendment involves changing the future land use designation from Okaloosa County Mixed Use
to Commercial (C) on a parcel of land containing 0.37 acres, more or less, lying within the corporate limits
of the City; and
E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the
City and its citizens.
SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview
Comprehensive Plan: 2020." The amendment is described in Section 4 below.
SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by
changing the future land use category of a parcel containing approximately 0.37 acres of land, more or less, from
Okaloosa County Mixed Use to Commercial (C). For the purposes of this Ordinance and Comprehensive Plan
Amendment, the 0.37 acres, more or less, is known as Parcel 04-3N-23-1840-0004-0080 and commonly described
as:
Lots 8 and 9, Block 4, Oakdale Miniature Farms, according to the plat thereof on file in Plat Book
1, Page(s) 129 in the Office of the Clerk of Circuit Court, Okaloosa County, Florida.
The Commercial (C) Future Land Use Category is hereby imposed on Parcel 04-3N-23-1840-0004-0080. Exhibit
A, which is attached hereto and made a part hereof by reference, graphically depicts the revisions to the Future
Land Use Map and shows Parcel 04-3N-23-1840-0004-0080 thereon.
Page 105 of 240
SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty-
one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant
to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land
Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 12th day of December,
2022.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 12th day of December, 2022.
______________________________________
J. B. Whitten
Mayor
Page 106 of 240
Page 107 of 240
N FERDON BLVD
OLD BETHEL RD AIRPORT RD
HWY 85 N
N FERDON BLVD
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
Not to Scale
Subject Parcel(s)
Page 108 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
Existing Use¯
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0 15075
FeetLegend
Subject Parcel
City Limits
Existing Use
ChurchesClubs/LodgesFinancialGym/FitnessMunicipalNo AG AcreOffice BuildingPrivate SchoolRestaurantService ShopSingle FamilyStoresVacantVacant CommercialVacant/CommercialVehicle SaleWarehouse
Page 109 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject
City Limits
City Future Land
Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land
Mixed Use (MU)
Page 110 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject Parcel
City Limits
City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County ZoningMixed Use (MU)
Page 111 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject Parcel
City Limits
City Future Land
Commercial (C)
Industrial
Mixed Use
Conservation
Public Lands (PL)
Residential (R)
County Future Land
Mixed Use
Page 112 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
ProposedZoning¯
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0 15075
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)
Public Lands (P)
Conservation (E)
County Zoning
Mixed Use (MU)
Page 113 of 240
CITY OF CRESTVIEW Item # 7.3.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Second reading
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner
DATE: 12/6/2022
SUBJECT: Ordinance 1911 - North Ferdon & Third Ave Rezoning
BACKGROUND:
On September 9, 2022, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 1202 N Ferdon Boulevard.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Mixed Use.
The application requests the Commercial Low-Intensity District (C-1) zoning designation for the property.
The Planning and Development Board recommended approval of the request on November 7, 2022, and the
first reading was approved by the City Council on November 14, 2022.
DISCUSSION:
The property description is as follows:
Property Owner: O'Daniels Jason & April M
411 Pendo Pl
Crestview, FL 32536
Parcel ID: 04-3N-23-1840-0004-0080
Site Size: 0.37 acres
Current FLU: Okaloosa County Mixed Use
Current Zoning: Okaloosa County Mixed Use
Current Land Use: Commercial
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Vacant
East Okaloosa County Mixed Use Okaloosa County Mixed Use Commercial
South Commercial (C) Commercial Low-Intensity District
(C-1) Vacant
West Okaloosa County Mixed Use Okaloosa County Mixed Use Residential & Commercial
Page 114 of 240
The subject property is currently developed for commercial use use and a development application has not been
submitted. Based on the requested land-use and zoning designations, the property use will continue as
commercial.
Staff reviewed the request for rezoning and finds the following:
- The proposed zoning is consistent with the proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable development on adjacent
parcels.
Courtesy notices were mailed to property owners within 300 feet of the subject property on October 14,
2022. The property was posted on October 25, 2022. An advertisement ran in the Crestview News Bulletin on
November 3 & 10, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the rezoning request have been waived for this application as it was received during the
moratorium on annexation fees. There is no additional cost of advertising as the rezoning request was included
in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests adoption of Ordinance 1911 on second reading.
Attachments
1. Exhibit Packet
Page 115 of 240
ORDINANCE: 1911
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR THE REZONING OF 0.37 ACRES, MORE OR LESS,
OF REAL PROPERTY, LOCATED IN SECTION 4, TOWNSHIP 3
NORTH, RANGE 23 WEST, FROM THE OKALOOSA COUNTY MIXED
USE ZONING DISTRICT TO THE COMMERCIAL LOW-INTENSITY
DISTRICT (C-1) ZONING DISTRICT; PROVIDING FOR AUTHORITY;
PROVIDING FOR THE UPDATING OF THE CRESTVIEW ZONING
MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING
CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes
and Chapter 102, City Code.
SECTION 2 – PROPERTY REZONED. The following described 0.37 acres, more or less, of real property
lying within the corporate limits of Crestview, Florida, with 0.37 acres, more or less, being formerly zoned
Okaloosa County Mixed Use with the Commercial (C) Future Land Use Map designation recently ratified by the
City Council through adoption of Ordinance 1910, is hereby rezoned to Commercial Low-Intensity District (C-
1) to wit:
PIN # 04-3N-23-1840-0004-0080
Lots 8 and 9, Block 4, Oakdale Miniature Farms, according to the plat thereof on file in Plat Book
1, Page(s) 129 in the Office of the Clerk of Circuit Court, Okaloosa County, Florida.
SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect
the above changes concurrent with passage of this ordinance, which is attached hereto.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
Page 116 of 240
SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan
Amendment is adopted by Ordinance # 1910 and becomes legally effective.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 12th day of December,
2022.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 12th day of December, 2022.
______________________________________
J. B. Whitten
Mayor
Page 117 of 240
Page 118 of 240
N FERDON BLVD
OLD BETHEL RD AIRPORT RD
HWY 85 N
N FERDON BLVD
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
Not to Scale
Subject Parcel(s)
Page 119 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
Existing Use¯
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0 15075
FeetLegend
Subject Parcel
City Limits
Existing Use
ChurchesClubs/LodgesFinancialGym/FitnessMunicipalNo AG AcreOffice BuildingPrivate SchoolRestaurantService ShopSingle FamilyStoresVacantVacant CommercialVacant/CommercialVehicle SaleWarehouse
Page 120 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject
City Limits
City Future Land
Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land
Mixed Use (MU)
Page 121 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject Parcel
City Limits
City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County ZoningMixed Use (MU)
Page 122 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject Parcel
City Limits
City Future Land
Commercial (C)
Industrial
Mixed Use
Conservation
Public Lands (PL)
Residential (R)
County Future Land
Mixed Use
Page 123 of 240
GARDEN ST
INDUSTRIAL DR
N FERDON BLVD
THIRD AVE
THIRD AVE
N FERDON BLVD
THIRD AVE
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 15075
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)
Public Lands (P)
Conservation (E)
County Zoning
Mixed Use (MU)
Page 124 of 240
CITY OF CRESTVIEW Item # 8.1.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner
DATE: 12/8/2022
SUBJECT: Highway 90 West Annexation
BACKGROUND:
On November 11, 2022, staff received an application to annex and to amend the comprehensive plan and
zoning designations for property located on Highway 90 West.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Agriculture and Rural Residential and Agriculture and Residential Rural, respectively.
The Planning and Development Board recommended approval of the request on December 5, 2022.
DISCUSSION:
The property description is as follows:
Property Owner: Powell Gillis Jr & Avis Land
P O Box 277
Crestview, FL 325360277
Parcel ID: 13-3N-24-1811-0000-0030
14-3N-24-0000-0001-0000
Site Size: 542.53 acres
Current FLU: Okaloosa County Agriculture and Rural Residential
Current Zoning: Okaloosa County Agriculture and Residential Rural
Current Land Use: Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North
Okaloosa County Conservation &
Rural Residential
Residential (R)
Okaloosa County Institutional &
Residential Rural
Single-Family Low-Density
Dwelling District (R-1)
Vacant & Residential
East Okaloosa County Conservation Okaloosa County Institutional Vacant
South Okaloosa County Mixed Use, Low
Density Residential, & Agriculture
Okaloosa County Mixed Use,
Residential-1, & Agriculture
Vacant, Residential, &
Commercial
West Okaloosa County Mixed Use Okaloosa County Mixed Use Vacant, Residential, &
Commercial
Page 125 of 240
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for residential and/or low-intensity
commercial use.
Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and
finds the following:
- The property is contiguous to the city limits;
- The property is comprised of two (2) lots in unincorporated Okaloosa County, and is therefore
considered compact;
- The annexation of the property would not create an enclave
- The subject property is not included in the boundary of another municipality; and,
- The subject property meets the definition of urban purposes.
Courtesy notices were mailed to property owners within 300 feet of the subject property on November 14,
2022. A letter was sent via certified mail to the Okaloosa Board of County Commissioners on November 14,
2022. The property was posted on November 22, 2022. An advertisement ran in the Crestview News Bulletin
on November 23 and December 1, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for annexation have been waived for this application as it was received during the moratorium on
annexation fees.
The cost of advertising was $544.50.
The successful annexation of this property will have positive future impacts, including ad valorem revenue
based on future taxable assessed value, development and building permit fees, and utility usage fees.
RECOMMENDED ACTION
Staff respectfully requests that the council move Ordinance 1912 to second reading for adoption.
Attachments
1. Exhibit Packet
Page 126 of 240
ORDINANCE: 1912
AN ORDINANCE ANNEXING TO THE CITY OF CRESTVIEW,
FLORIDA, ± 542.53 ACRES OF CONTIGUOUS LANDS LOCATED IN
SECTION 13, TOWNSHIP 3 NORTH, RANGE 24 WEST, AND IN
SECTION 14, TOWNSHIP 3 NORTH, RANGE 24 WEST, AND BEING
DESCRIBED AS SET FORTH HEREIN; PROVIDING FOR
AUTHORITY; PROVIDING FOR LAND DESCRIPTION; PROVIDING
FOR BOUNDARY; PROVIDING FOR LAND USE AND ZONING
DESIGNATION; PROVIDING FOR AMENDMENT TO THE BASE,
LAND USE AND ZONING MAPS; PROVIDING FOR A
COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR FILING
WITH THE CLERK OF CIRCUIT COURT OF OKALOOSA COUNTY,
THE CHIEF ADMINISTRATIVE OFFICER OF OKALOOSA COUNTY
AND THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 171, Florida Statutes,
and Section 2 of the City Charter.
SECTION 2 – LAND DESCRIPTION. The following described unincorporated area contiguous to the City of
Crestview, Florida, is hereby annexed to the City:
PIN # 13-3N-24-1811-0000-0030 and 14-3N-24-0000-0001-0000 (Deed recorded in Book 3178,
page 4045, dated December 31, 2014)
Tracts 2, 3, 4, 5, 6, 7, 11 and 12 of Plat 8, OAKCREST FARMS AND GROVES, according to the
recorded plat on file In the Office of the Clerk of Circuit Court except tract described ln Deed
Book 48 at Page 558, a tract of land described as beginning at the Northeast comer or NE 1/4 of
NW 1/4 of Section 18, Township 8 North, Range 24 West, and run West on section line 668.5 feet;
thence South 20 feet for Point of Beginning of tract herein described, thence continue South
1071.25 feet more or less to State Highway No. 1, thence Southwesterly along the North side of
State Highway No. 1 right-of-way 275.77 feet more or less, thence North parallel to the East line
of this tract 1232.35 feet more or less to a road, thence East along South side said road 210 feet to
the Point of Beginning; being the East 210 feet of Tracts 2 and 7 or Plat 8 as platted by Oakcrest
Farms and Groves as shown on said plat now on file in the Clerk's Office in and for Okaloosa
County, Florida, and except for the additional right-of-way conveyed to Okaloosa County and
State Road Department of Florida along the North side State Highway, No. 1 or U.S. 90 of a strip
approximately 60 feet in width
And that portion of vacated streets and alleys lying adjacent thereto.
AND
All land in Section 14, Township 3 North, Range 24 West, lying North of State Road No. 1, except
a tract of land recorded in Deed Book 26, Page 409, described as follows: Start at the half Section
comer of the East line of Section 14. Township 3 North, Range 24 West, and run West along half
Page 127 of 240
section line 3022 feet; thence run South parallel to section line 1181 feet for Point of Beginning;
thence continue South 994 feet to State Highway No. 1, thence Easterly along highway 1440.5
feet: thence North 881.5 feet to a point 1885 feet West of East line of Section and 969.8 feet South
or half section line; thence Westerly 275.5 feet to a point 2144 feet West of East line of Section
and 1063 feet South of said half section line; thence Westerly 886 feet to Point of Beginning;
containing 25 acres, more or less; ALSO EXCEPTING Tract In Deed Book 57, Page 213 described
as follows: Begin 3272 feet West and 1461 feet South of half section comer on East line of Section
14, Township 3 North, Range 24 West, thence run West 350 feet; thence South 750 feet more or
less to U.S. Highway No. 90; thence East along North side Highway 350 feet; thence North 750
feet more or less to Point of Beginning, lying and being in Okaloosa County, Florida. ALSO
EXCEPTING Begin at the Northeast corner of NE 1/4 of the NW 1/4, Section 13, Township 3
North, Range 24 West, and run West 873.5 feet, thence run South 20 feet for a Point of Beginning;
thence run South 950 feet, more or less, to the NE corner of a parcel of land heretofore sold by
Leila Lois Enzor and husband, O. O. Enzor to John F. Cook and wife, Dorothy R. Cook, which
deed is recorded in OR Book 20, Page 292 of the Public Records of Okaloosa County, Florida;
thence run South 50°57' West 149 feet along the Northern boundary of said parcel of land sold to
John F. Cook and wife, Dorothy R. Cook, thence run North 104.5 feet, more or less, to the Northern
boundary of the NE 1/4 of the NW 1/4 of Section 18 Township 3 North, Range 24 West, thence
East 104.5 feet to the Point of Beginning, containing 2 1/2 acres, more or less, lying ln Tracts 2
and 7 of Plat 3, Oakcrest Farms and Groves as recorded ln Plat Book 1, Page 76, Okaloosa County,
Florida.
LESS AND EXCEPT the following parcels or land from property heretofore described, to-wit:
Those parcels conveyed in OR Book 20, Page 292, OR Book 50, Page 52, OR Book 50, Pap 441,
OR Book 143, Page 291, OR Book 143, Page 293, OR Book 168, Page 286, and OR Book 215,
Page 482, all of the Public Records of Okaloosa County, Florida, and any other parcel which may
have been previously conveyed to any other person by Leila Lola Enzor, a/k/a Mrs. L. L. Enzor, a
widow, and any other parcel which may have been conveyed by grantor to the State of Florida for
road rights or way, according to any other deeds of record.
SECTION 3 – BOUNDARY. The existing boundary line of the City of Crestview, Florida, is modified to
include the herein referenced tract of land and the base, zoning and land use maps shall be updated to reflect these
changes pursuant to law.
SECTION 4 – LAND USE AND ZONING. Pursuant to general law, the property hereby annexed was subject
to Okaloosa County land development, land use plan, and zoning or subdivision regulations, which shall remain
in full force and effect until rezoning and land use changes are finalized by the City in compliance with the
Comprehensive Plan.
SECTION 5 – COMPREHENSIVE PLAN UPDATE. Pursuant to Chapter 163.011, et seq. petitioner for
annexation shall apply through the City for a Comprehensive Plan change which will designate the future land
use category for the parcel, with a zoning designation to be assigned and run concurrent with the approval and
adoption of the Comprehensive Plan amendment by the proper authorities.
SECTION 6 – MAP UPDATE. The Base, Zoning and Future Land Use Maps shall be updated at the earliest
possible date.
SECTION 7 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk
of Circuit Court of Okaloosa County and with the Florida Department of the State.
SECTION 8 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
Page 128 of 240
SECTION 9 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 10 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 11 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 12 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 23rd day of January,
2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 23rd day of January, 2023.
______________________________________
J. B. Whitten
Mayor
Page 129 of 240
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CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 1,000500
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City Limits
City Future Land
Commercial (C)Industrial (IN)Mixed Use (MU)
Conservation (CON)Public Lands (PL)Residential (R)
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Agriculture (AG)Conservation (CON)Low Density Residential (LDR)
Mixed Use (MU)Rural Residential (RR)Water
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City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County ZoningAgricultural (AA)Rural Residential (RR)Residential - 1 (R-1)Mixed Use (MU)Institutional (INST)Water
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City Future Land Use
Commercial (C)
Industrial (IN)
Mixed Use (MU)
Conservation (CON)
Public Lands (PL)
Residential (R)
County Future Land Use
Agriculture (AG)
Conservation (CON)
Low Density Residential (LDR)
Mixed Use (MU)
Rural Residential (RR)
Water
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0 1,000500
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Legend
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City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)
Commercial (C-1)
Commercial (C-2)
Industrial (IN)
Public Lands (P)Conservation (E)
County Zoning
Agricultural (AA)
Rural Residential (RR)
Residential - 1 (R-1)Mixed Use (MU)Institutional (INST)
Water
Page 136 of 240
CITY OF CRESTVIEW Item # 8.2.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner
DATE: 12/8/2022
SUBJECT: Highway 90 West Comprehensive Plan Amendment
BACKGROUND:
On November 11, 2022, staff received an application to annex and to amend the comprehensive plan and
zoning designations for property located on Highway 90 West.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Agriculture and Rural Residential and Agriculture and Residential Rural, respectively.
The application requests the Mixed Use (MU) future land use designation for the property.
The Planning and Development Board recommended approval of the request on December 5, 2022.
DISCUSSION:
The property description is as follows:
Property Owner: Powell Gillis Jr & Avis Land
P O Box 277
Crestview, FL 325360277
Parcel ID: 13-3N-24-1811-0000-0030
14-3N-24-0000-0001-0000
Site Size: 542.53 acres
Current FLU: Okaloosa County Agriculture and Rural Residential
Current Zoning: Okaloosa County Agriculture and Residential Rural
Current Land Use: Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North
Okaloosa County Conservation &
Rural Residential
Residential (R)
Okaloosa County Institutional &
Residential Rural
Single-Family Low-Density
Dwelling District (R-1)
Vacant & Residential
East Okaloosa County Conservation Okaloosa County Institutional Vacant
South Okaloosa County Mixed Use, Low
Density Residential, & Agriculture
Okaloosa County Mixed Use,
Residential-1, & Agriculture
Vacant, Residential, &
Commercial
Page 137 of 240
West Okaloosa County Mixed Use Okaloosa County Mixed Use Vacant, Residential, &
Commercial
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for residential and/or low-intensity
commercial use.
Staff reviewed the request for a comprehensive plan amendment and finds the following:
- The proposed future land use map designation is compatible with the surrounding area.
- The proposed future land use map designation is consistent with the city’s comprehensive plan and
land development code.
- The process for adoption of the future land use map amendment follows all requirements of Florida
statute sections 163.3184 (3) and (5).
-
The proposed amendment does not involve a text change to goals, policies, and objectives of the
comprehensive plan. It only proposes a land use change to the future land use map for a site-
specific small-scale development.
- The subject property is not located within an area of critical state concern.
Courtesy notices were mailed to property owners within 300 feet of the subject property on November 14,
2022. The property was posted on November 22, 2022. An advertisement ran in the Crestview News Bulletin
on November 23 and December 1, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the comprehensive plan amendment have been waived for this application as it was received
during the moratorium on annexation fees. There is no additional cost of advertising as the comprehensive plan
amendment request was included in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests that the council move Ordinance 1913 to second reading for adoption.
Attachments
1. Exhibit Packet
Page 138 of 240
ORDINANCE: 1913
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING
FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT;
PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE
FUTURE LAND USE DESIGNATION FROM OKALOOSA COUNTY
AGRICULTURE AND RURAL RESIDENTIAL TO MIXED USE (MU) ON
APPROXIMATELY 542.53 ACRES, MORE OR LESS, IN SECTION 13,
TOWNSHIP 3 NORTH, RANGE 24 WEST, AND IN SECTION 14,
TOWNSHIP 3 NORTH, RANGE 24 WEST; PROVIDING FOR FUTURE
LAND USE MAP AMENDMENT; PROVIDING FOR SEVERABILITY;
PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR
LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF
CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR
AN EFFECTIVE DATE.
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, AMENDING ITS ADOPTED
COMPREHENSIVE PLAN; PROVIDING FOR AUTHORITY; PROVIDING FOR FINDINGS OF
FACT; PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE FUTURE LAND USE
DESIGNATION FROM OKALOOSA COUNTY AGRICULTURE AND RURAL RESIDENTIAL TO
MIXED USE (MU) ON APPROXIMATELY 542.53 ACRES, MORE OR LESS, IN SECTION 13,
TOWNSHIP 3 NORTH, RANGE 24 WEST, AND IN SECTION 14, TOWNSHIP 3 NORTH, RANGE 24
WEST; PROVIDING FOR FUTURE LAND USE MAP AMENDMENT; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES;
AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter,
§163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan.
SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following:
A. This amendment will promote compact, orderly development and discourage urban sprawl; and
B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting
as the Local Planning Agency with its recommendations reported to the City Council; and
C. A public hearing has been conducted by the City Council after "due public notice"; and
D. This amendment involves changing the future land use designation from Okaloosa County Agriculture
and Rural Residential to Mixed Use (MU) on a parcel of land containing 542.53 acres, more or less, lying
within the corporate limits of the City; and
E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the
City and its citizens.
SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview
Comprehensive Plan: 2020." The amendment is described in Section 4 below.
Page 139 of 240
SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by
changing the future land use category of a parcel containing approximately 542.53 acres of land, more or less,
from Okaloosa County Agriculture and Rural Residential to Mixed Use (MU). For the purposes of this Ordinance
and Comprehensive Plan Amendment, the 542.53 acres, more or less, is known as Parcel 13-3N-24-1811-0000-
0030 and Parcel 14-3N-24-0000-0001-0000 and commonly described as:
Tracts 2, 3, 4, 5, 6, 7, 11 and 12 of Plat 8, OAKCREST FARMS AND GROVES, according to the
recorded plat on file In the Office of the Clerk of Circuit Court except tract described ln Deed
Book 48 at Page 558, a tract of land described as beginning at the Northeast comer or NE 1/4 of
NW 1/4 of Section 18, Township 8 North, Range 24 West, and run West on section line 668.5 feet;
thence South 20 feet for Point of Beginning of tract herein described, thence continue South
1071.25 feet more or less to State Highway No. 1, thence Southwesterly along the North side of
State Highway No. 1 right-of-way 275.77 feet more or less, thence North parallel to the East line
of this tract 1232.35 feet more or less to a road, thence East along South side said road 210 feet to
the Point of Beginning; being the East 210 feet of Tracts 2 and 7 or Plat 8 as platted by Oakcrest
Farms and Groves as shown on said plat now on file in the Clerk's Office in and for Okaloosa
County, Florida, and except for the additional right-of-way conveyed to Okaloosa County and
State Road Department of Florida along the North side State Highway, No. 1 or U.S. 90 of a strip
approximately 60 feet in width
And that portion of vacated streets and alleys lying adjacent thereto.
AND
All land in Section 14, Township 3 North, Range 24 West, lying North of State Road No. 1, except
a tract of land recorded in Deed Book 26, Page 409, described as follows: Start at the half Section
comer of the East line of Section 14. Township 3 North, Range 24 West, and run West along half
section line 3022 feet; thence run South parallel to section line 1181 feet for Point of Beginning;
thence continue South 994 feet to State Highway No. 1, thence Easterly along highway 1440.5
feet: thence North 881.5 feet to a point 1885 feet West of East line of Section and 969.8 feet South
or half section line; thence Westerly 275.5 feet to a point 2144 feet West of East line of Section
and 1063 feet South of said half section line; thence Westerly 886 feet to Point of Beginning;
containing 25 acres, more or less; ALSO EXCEPTING Tract In Deed Book 57, Page 213 described
as follows: Begin 3272 feet West and 1461 feet South of half section comer on East line of Section
14, Township 3 North, Range 24 West, thence run West 350 feet; thence South 750 feet more or
less to U.S. Highway No. 90; thence East along North side Highway 350 feet; thence North 750
feet more or less to Point of Beginning, lying and being in Okaloosa County, Florida. ALSO
EXCEPTING Begin at the Northeast corner of NE 1/4 of the NW 1/4, Section 13, Township 3
North, Range 24 West, and run West 873.5 feet, thence run South 20 feet for a Point of Beginning;
thence run South 950 feet, more or less, to the NE corner of a parcel of land heretofore sold by
Leila Lois Enzor and husband, O. O. Enzor to John F. Cook and wife, Dorothy R. Cook, which
deed is recorded in OR Book 20, Page 292 of the Public Records of Okaloosa County, Florida;
thence run South 50°57' West 149 feet along the Northern boundary of said parcel of land sold to
John F. Cook and wife, Dorothy R. Cook, thence run North 104.5 feet, more or less, to the Northern
boundary of the NE 1/4 of the NW 1/4 of Section 18 Township 3 North, Range 24 West, thence
East 104.5 feet to the Point of Beginning, containing 2 1/2 acres, more or less, lying ln Tracts 2
and 7 of Plat 3, Oakcrest Farms and Groves as recorded ln Plat Book 1, Page 76, Okaloosa County,
Florida.
LESS AND EXCEPT the following parcels or land from property heretofore described, to-wit:
Those parcels conveyed in OR Book 20, Page 292, OR Book 50, Page 52, OR Book 50, Pap 441,
OR Book 143, Page 291, OR Book 143, Page 293, OR Book 168, Page 286, and OR Book 215,
Page 482, all of the Public Records of Okaloosa County, Florida, and any other parcel which may
have been previously conveyed to any other person by Leila Lola Enzor, a/k/a Mrs. L. L. Enzor, a
Page 140 of 240
widow, and any other parcel which may have been conveyed by grantor to the State of Florida for
road rights or way, according to any other deeds of record.
The Mixed Use (MU) Future Land Use Category is hereby imposed on Parcel 13-3N-24-1811-0000-0030 and
Parcel 14-3N-24-0000-0001-0000. Exhibit A, which is attached hereto and made a part hereof by reference,
graphically depicts the revisions to the Future Land Use Map and shows Parcel 13-3N-24-1811-0000-0030 and
Parcel 14-3N-24-0000-0001-0000 thereon.
SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty-
one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant
to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land
Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 23rd day of January,
2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 23rd day of January, 2023.
______________________________________
J. B. Whitten
Mayor
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0 1,000500
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City Future Land
Commercial (C)Industrial (IN)Mixed Use (MU)
Conservation (CON)Public Lands (PL)Residential (R)
County Future Land
Agriculture (AG)Conservation (CON)Low Density Residential (LDR)
Mixed Use (MU)Rural Residential (RR)Water
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City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County ZoningAgricultural (AA)Rural Residential (RR)Residential - 1 (R-1)Mixed Use (MU)Institutional (INST)Water
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MOORE LOOP
HURON TRL
HAGOOD LOOP
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 1,000500
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)
Industrial (IN)
Mixed Use (MU)
Conservation (CON)
Public Lands (PL)
Residential (R)
County Future Land Use
Agriculture (AG)
Conservation (CON)
Low Density Residential (LDR)
Mixed Use (MU)
Rural Residential (RR)
Water
Page 147 of 240
JAMES LEE BLVD W
SENECA TRL
ANTIOCH RD
INDIAN TRL
ARAPAHO TRL
FAIRFIELD DR
MOORE LOOP
HURON TRL
HAGOOD LOOP
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 1,000500
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)
Commercial (C-1)
Commercial (C-2)
Industrial (IN)
Public Lands (P)Conservation (E)
County Zoning
Agricultural (AA)
Rural Residential (RR)
Residential - 1 (R-1)Mixed Use (MU)Institutional (INST)
Water
Page 148 of 240
CITY OF CRESTVIEW Item # 8.3.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, Senior Planner
DATE: 12/8/2022
SUBJECT: Highway 90 West Rezoning
BACKGROUND:
On November 11, 2022, staff received an application to annex and to amend the comprehensive plan and
zoning designations for property located on Highway 90 West.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Agriculture and Rural Residential and Agriculture and Residential Rural, respectively.
The application requests the Mixed Use (MU) zoning designation for the property.
The Planning and Development Board recommended approval of the request on December 5, 2022.
DISCUSSION:
The property description is as follows:
Property Owner: Powell Gillis Jr & Avis Land
P O Box 277
Crestview, FL 325360277
Parcel ID: 13-3N-24-1811-0000-0030
14-3N-24-0000-0001-0000
Site Size: 542.53 acres
Current FLU: Okaloosa County Agriculture and Rural Residential
Current Zoning: Okaloosa County Agriculture and Residential Rural
Current Land Use: Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North
Okaloosa County Conservation &
Rural Residential
Residential (R)
Okaloosa County Institutional &
Residential Rural
Single-Family Low-Density
Dwelling District (R-1)
Vacant & Residential
East Okaloosa County Conservation Okaloosa County Institutional Vacant
South Okaloosa County Mixed Use, Low
Density Residential, & Agriculture
Okaloosa County Mixed Use,
Residential-1, & Agriculture
Vacant, Residential, &
Commercial
Page 149 of 240
West Okaloosa County Mixed Use Okaloosa County Mixed Use Vacant, Residential, &
Commercial
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for residential and/or low-intensity
commercial use.
Staff reviewed the request for rezoning and finds the following:
- The proposed zoning is consistent with the proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable development on adjacent
parcels.
Courtesy notices were mailed to property owners within 300 feet of the subject property on November 14,
2022. The property was posted on November 22, 2022. An advertisement ran in the Crestview News Bulletin
on November 23 and December 1, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the rezoning request have been waived for this application as it was received during the
moratorium on annexation fees. There is no additional cost of advertising as the rezoning request was included
in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests that the council move Ordinance 1914 to second reading for adoption.
Attachments
1. Exhibit Packet
Page 150 of 240
ORDINANCE: 1914
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR THE REZONING OF 542.53 ACRES, MORE OR LESS,
OF REAL PROPERTY, LOCATED IN SECTION 13, TOWNSHIP 3
NORTH, RANGE 24 WEST, AND IN SECTION 14, TOWNSHIP 3 NORTH,
RANGE 24 WEST, FROM THE OKALOOSA COUNTY AGRICULTURE
AND RESIDENTIAL RURAL ZONING DISTRICTS TO THE MIXED USE
(MU) ZONING DISTRICT; PROVIDING FOR AUTHORITY;
PROVIDING FOR THE UPDATING OF THE CRESTVIEW ZONING
MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING
CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, PROVIDING FOR THE REZONING
OF 542.53 ACRES, MORE OR LESS, OF REAL PROPERTY, LOCATED IN SECTION 13, TOWNSHIP
3 NORTH, RANGE 24 WEST, AND IN SECTION 14, TOWNSHIP 3 NORTH, RANGE 24 WEST, FROM
THE OKALOOSA COUNTY AGRICULTURE AND RESIDENTIAL RURAL ZONING DISTRICTS TO
THE MIXED USE (MU) ZONING DISTRICT; PROVIDING FOR AUTHORITY; PROVIDING FOR
THE UPDATING OF THE CRESTVIEW ZONING MAP; PROVIDING FOR SEVERABILITY;
PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION;
PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING
FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes
and Chapter 102, City Code.
SECTION 2 – PROPERTY REZONED. The following described 542.53 acres, more or less, of real property
lying within the corporate limits of Crestview, Florida, with 542.53 acres, more or less, being formerly zoned
Okaloosa County Agriculture and Residential Rural with the Mixed Use (MU) Future Land Use Map designation
recently ratified by the City Council through adoption of Ordinance 1913, is hereby rezoned to Mixed Use (MU)
to wit:
PIN # 13-3N-24-1811-0000-0030 and 14-3N-24-0000-0001-0000
Tracts 2, 3, 4, 5, 6, 7, 11 and 12 of Plat 8, OAKCREST FARMS AND GROVES, according to the
recorded plat on file In the Office of the Clerk of Circuit Court except tract described ln Deed
Book 48 at Page 558, a tract of land described as beginning at the Northeast comer or NE 1/4 of
NW 1/4 of Section 18, Township 8 North, Range 24 West, and run West on section line 668.5 feet;
thence South 20 feet for Point of Beginning of tract herein described, thence continue South
1071.25 feet more or less to State Highway No. 1, thence Southwesterly along the North side of
State Highway No. 1 right-of-way 275.77 feet more or less, thence North parallel to the East line
of this tract 1232.35 feet more or less to a road, thence East along South side said road 210 feet to
the Point of Beginning; being the East 210 feet of Tracts 2 and 7 or Plat 8 as platted by Oakcrest
Farms and Groves as shown on said plat now on file in the Clerk's Office in and for Okaloosa
County, Florida, and except for the additional right-of-way conveyed to Okaloosa County and
Page 151 of 240
State Road Department of Florida along the North side State Highway, No. 1 or U.S. 90 of a strip
approximately 60 feet in width
And that portion of vacated streets and alleys lying adjacent thereto.
AND
All land in Section 14, Township 3 North, Range 24 West, lying North of State Road No. 1, except
a tract of land recorded in Deed Book 26, Page 409, described as follows: Start at the half Section
comer of the East line of Section 14. Township 3 North, Range 24 West, and run West along half
section line 3022 feet; thence run South parallel to section line 1181 feet for Point of Beginning;
thence continue South 994 feet to State Highway No. 1, thence Easterly along highway 1440.5
feet: thence North 881.5 feet to a point 1885 feet West of East line of Section and 969.8 feet South
or half section line; thence Westerly 275.5 feet to a point 2144 feet West of East line of Section
and 1063 feet South of said half section line; thence Westerly 886 feet to Point of Beginning;
containing 25 acres, more or less; ALSO EXCEPTING Tract In Deed Book 57, Page 213 described
as follows: Begin 3272 feet West and 1461 feet South of half section comer on East line of Section
14, Township 3 North, Range 24 West, thence run West 350 feet; thence South 750 feet more or
less to U.S. Highway No. 90; thence East along North side Highway 350 feet; thence North 750
feet more or less to Point of Beginning, lying and being in Okaloosa County, Florida. ALSO
EXCEPTING Begin at the Northeast corner of NE 1/4 of the NW 1/4, Section 13, Township 3
North, Range 24 West, and run West 873.5 feet, thence run South 20 feet for a Point of Beginning;
thence run South 950 feet, more or less, to the NE corner of a parcel of land heretofore sold by
Leila Lois Enzor and husband, O. O. Enzor to John F. Cook and wife, Dorothy R. Cook, which
deed is recorded in OR Book 20, Page 292 of the Public Records of Okaloosa County, Florida;
thence run South 50°57' West 149 feet along the Northern boundary of said parcel of land sold to
John F. Cook and wife, Dorothy R. Cook, thence run North 104.5 feet, more or less, to the Northern
boundary of the NE 1/4 of the NW 1/4 of Section 18 Township 3 North, Range 24 West, thence
East 104.5 feet to the Point of Beginning, containing 2 1/2 acres, more or less, lying ln Tracts 2
and 7 of Plat 3, Oakcrest Farms and Groves as recorded ln Plat Book 1, Page 76, Okaloosa County,
Florida.
LESS AND EXCEPT the following parcels or land from property heretofore described, to-wit:
Those parcels conveyed in OR Book 20, Page 292, OR Book 50, Page 52, OR Book 50, Pap 441,
OR Book 143, Page 291, OR Book 143, Page 293, OR Book 168, Page 286, and OR Book 215,
Page 482, all of the Public Records of Okaloosa County, Florida, and any other parcel which may
have been previously conveyed to any other person by Leila Lola Enzor, a/k/a Mrs. L. L. Enzor, a
widow, and any other parcel which may have been conveyed by grantor to the State of Florida for
road rights or way, according to any other deeds of record.
SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect
the above changes concurrent with passage of this ordinance, which is attached hereto.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
Page 152 of 240
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan
Amendment is adopted by Ordinance # 1913 and becomes legally effective.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 23rd day of January,
2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 23rd day of January, 2023.
______________________________________
J. B. Whitten
Mayor
Page 153 of 240
Page 154 of 240
JAMES LEE BLVD W
HWY 90 W
ANTIOCH RD
O
L
D
B
E
T
H
E
L
R
D
HWY 4
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
Not to Scale
Subject Parcel(s)
Page 155 of 240
JAMES LEE BLVD W
SENECA TRL
ANTIOCH RD
INDIAN TRL
ARAPAHO TRL
FAIRFIELD DR
MOORE LOOP
HURON TRL
HAGOOD LOOP
Existing Use¯
0 1,000500
Feet
Legend
Subject Parcel
City Limits
Existing Use
CentrallyChurchesClubs/LodgesCountyImproved AMobile HomeMunicipalNon-ProfitOffice BuildingRes CommonService ShopSingle FamilyState TiitSupermarketTimberTimberlandTrailer ParkVacantWater Managment
Page 156 of 240
JAMES LEE BLVD W
SENECA TRL
ANTIOCH RD
INDIAN TRL
ARAPAHO TRL
FAIRFIELD DR
MOORE LOOP
HURON TRL
HAGOOD LOOP
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 1,000500
Feet
Legend
Subject Parcel
City Limits
City Future Land
Commercial (C)Industrial (IN)Mixed Use (MU)
Conservation (CON)Public Lands (PL)Residential (R)
County Future Land
Agriculture (AG)Conservation (CON)Low Density Residential (LDR)
Mixed Use (MU)Rural Residential (RR)Water
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SENECA TRL
ANTIOCH RD
INDIAN TRL
ARAPAHO TRL
FAIRFIELD DR
MOORE LOOP
HURON TRL
HAGOOD LOOP
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 1,000500
Feet
Legend
Subject Parcel
City Limits
City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County ZoningAgricultural (AA)Rural Residential (RR)Residential - 1 (R-1)Mixed Use (MU)Institutional (INST)Water
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SENECA TRL
ANTIOCH RD
INDIAN TRL
ARAPAHO TRL
FAIRFIELD DR
MOORE LOOP
HURON TRL
HAGOOD LOOP
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 1,000500
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)
Industrial (IN)
Mixed Use (MU)
Conservation (CON)
Public Lands (PL)
Residential (R)
County Future Land Use
Agriculture (AG)
Conservation (CON)
Low Density Residential (LDR)
Mixed Use (MU)
Rural Residential (RR)
Water
Page 159 of 240
JAMES LEE BLVD W
SENECA TRL
ANTIOCH RD
INDIAN TRL
ARAPAHO TRL
FAIRFIELD DR
MOORE LOOP
HURON TRL
HAGOOD LOOP
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 1,000500
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)
Commercial (C-1)
Commercial (C-2)
Industrial (IN)
Public Lands (P)Conservation (E)
County Zoning
Agricultural (AA)
Rural Residential (RR)
Residential - 1 (R-1)Mixed Use (MU)Institutional (INST)
Water
Page 160 of 240
CITY OF CRESTVIEW Item # 9.1.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Resolution
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Andrew Rencich
DATE: 12/8/2022
SUBJECT: Support Initiative for the proposed H.B. 8980
BACKGROUND:
The Gulf of Mexico and the surrounding environment is very important as it perrtains to military readiness and
national defense. Previously, the Gulf of Mexico Energy Security Act of 2006 prohibited oil and gas
exploration and development east of the Military Mission line in the Eastern Gulf of Mexico (EGOM),
contributing to the continued ability for the military to utilize this area. In 2020, two presidential memoranda
were signed that extended the protections for the Eastern Gulf Test and Training Range (EGTTR) through June
2032, withdrawing the submerged lands of the test range from consideration for energy leasing or development.
Since then, the Inflation Reduction Act of 2022 was signed into law on August 16th of this year, and removed
the protections established by the 2020 Presidential memoranda, threatening the efficacy of the EGTTR, which
is crucial to military readiness and national defense.
DISCUSSION:
In understanding the importance of the EGTTR with regard to the military's ability to most sufficiently provide
for our national defense, and in solidarity with surrounding entities and stakeholders, the proposed Resolution
resolves to dissent with regard to those provisions of the 2022 Inflation Reduction Act that remove those
protections previously provided by Presidential memoranda. It also resolves to support the proposed H.B. 8980,
or any similar portion of any other Act, that reinstates or makes permanent the moratorium on energy leasing
and development east of the Military Mission line in the Gulf of Mexico, as removed by the Inflation
Reduction Act.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Safety- Ensure the continuous safety of citizens and visitors
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
There is no financial impact associated with this Resolution.
RECOMMENDED ACTION
Page 161 of 240
Staff respectfully requests adoption of Resolution 2023-3.
Attachments
None
Page 162 of 240
RESOLUTION: 2023- 3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CRESTVIEW, FLORIDA, EXPRESSING DISSENT WITH REGARD TO
PORTIONS OF THE INFLATION REDUCTION ACT OF 2022, H.R. 5376,
117TH CONGRESS (2022) AND SUPPORT WITH REGARD TO THE
PRESERVING THE GULF TEST RANGE TO ENSURE MILITARY
READINESS ACT, H.B. 8980, 117TH CONGRESS (2022), PROVIDING
FOR AUTHORITY, PROVIDING FOR FINDINGS OF FACT, AND
PROVIDING FOR AN EFFECTIVE DATE.BE IT ORDAINED BY THE
CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
WHEREAS, the City of Crestview understands the immense importance of the Gulf of Mexico and
surrounding environment as it pertains to military readiness and national defense; and
WHEREAS, the Gulf of Mexico Energy Security Act of 2006 prohibited oil and gas exploration and
development east of the Military Mission line in the Eastern Gulf of Mexico (EGOM); and
WHEREAS, the Presidential memoranda entitled “Memorandum on the Withdrawal of Certain Areas
of the United States Outer Continental Shelf from Leasing Disposition”, dated September 8, 2020, and
“Presidential Determination on the Withdrawal of Certain Areas of the United States Outer Continental Shelf
from Leasing Disposition” dated September 25, 2020, extended the protections for the Eastern Gulf Test and
Training Range (EGTTR) through June 2032, withdrawing the submerged lands of the test range from
consideration for energy leasing or development; and
WHEREAS, the Inflation Reduction Act of 2022, was signed by the President and became Law on
August 16, 2022; and
WHEREAS, the Preserving the Gulf Test Range to Ensure Military Readiness Act was introduced on
September 22, 2022.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESTVIEW,
FLORIDA, AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 166, Florida Statutes,
the City Charter and Code of Ordinances.
SECTION 2 – FINDINGS OF FACT. The City Council finds that:
1. Inflation Reduction Act, Title V, Subtitle B, Section 50251 removes the protections established by 2020
Presidential memoranda and threatens the EGTTR with offshore wind development and other energy
related activities that would encroach upon and catastrophically jeopardize the effectiveness of the
EGTTR, which is crucial to military readiness and national defense.
2. The proposed Preserving the Gulf Range to Ensure Military Readiness Act re-establishes moratorium
protection for the EGTTR from energy development in the Eastern Gulf.
SECTION 3 – DISSENT. The City does not support those provisions of the Inflation Reduction Act, Title V,
Subtitle B, Section 50251 that remove those protections previously provided by Presidential memoranda.
Page 163 of 240
SECTION 4 – SUPPORT. The City supports the proposed H.B. 8980, or any similar portion of any other Act,
that reinstates or makes permanent the moratorium on energy leasing and development east of the Military
Mission line in the Gulf of Mexico, as removed by the Inflation Reduction Act.
SECTION 5 – EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption.
Passed and adopted by the City Council of Crestview, Florida on the 12th day of December, 2022.
APPROVED: ATTEST:
_____________________________________ _____________________________________
J.B. Whitten Maryanne Schrader
Mayor City Clerk
Page 164 of 240
CITY OF CRESTVIEW Item # 9.2.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Resolution
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Michael Criddle, Public Services Director
DATE: 12/8/2022
SUBJECT: Wastewater Treatment Plant Effluent Disposal Planning
BACKGROUND:
The City of Crestview is requesting the Effluent Disposal Planning project be included in the Clean Water State
Revolving Fund loan program. The project involves the initial planning effort to evaluate expansion of the
wastewater treatment plant’s effluent disposal capacity. The project will evaluate alternative disposal systems
such as additional rapid-rate infiltration basins (RIBs), infiltration wetlands, spray fields, and public access
reuse. This RFI is being requested to provide funding for the site selection, site evaluation (including
geotechnical and environmental studies and surveying), property acquisition, and planning associated with the
project. Resolution 2023-4 is required by the State SRF program to ensure that the City Council is supportive
of this initiative and that the public is notified.
DISCUSSION:
The WWTP is permitted to treat 2.75 million gallons-per-day (MGD) based on monthly average daily flow
(MADF) conditions and land application disposal up to 2.16 MGD MADF. The City is currently working on
the planning and design of the proposed RIB 6 project to increase the plant’s disposal capacity to match or
exceed the plant’s treatment capacity. However, the City is also pursuing repurposing the existing WWTP
spray field for a community sports complex which will further reduce the plant’s disposal capacity. The goal of
the proposed project is to increase effluent disposal capacity to remain within Florida DEP compliance
standards.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Page 165 of 240
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
FINANCIAL IMPACT
The requested SRF loan amount is $700,000; $200,000 for planning/engineering, and $500,000 for land
acquisition.
RECOMMENDED ACTION
Staff respectfully requests approval of Resolution 2023-4 to allow for application for SRF funding for this
project.
Attachments
1. Resolution 2023-4 Effluent Disposal Planning
Page 166 of 240
RESOLUTION: 2023- 4
The City Council of Crestview, Florida hereby approves the submission of
an application for an SRF low-interest loan for the Crestview Effluent
Disposal Planning, hereby accepting the planning documentation and
meeting other purposes.
RESOLUTION: 2023-4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CRESTVIEW, FLORIDA, RELATING TO THE
FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION (FDEP) STATE REVOLVING FUND
(SRF), ADOPTION OF THE EFFLUENT DISPOSAL
PLANNING PROJECT, AND PROVIDNG
FOR AN EFFECTIVE DATE.
WHEREAS, The City Council of Crestview, Florida (The Council) hereby approves the submission of an
application for an SRF low-interest loan (the Loan) for the Crestview Effluent Disposal Planning, hereby
accepting the planning documentation and meeting other purposes; and
WHEREAS, The City of Crestview’s WWTP is permitted to treat 2.75 million gallons-per-day (MGD) based
on monthly average daily flow (MADF) conditions and land application disposal up to 2.16 MGD MADF; and
The City is currently working on the planning and design of the proposed RIB 6 project to increase the plant’s
disposal capacity to match or exceed the plant’s treatment capacity; and
WHEREAS, The City is pursuing repurposing the existing Wastewater Treatment Plant spray field for a
community sports complex which will reduce the plant’s disposal capacity to below what is needed for
regulatory compliance; and
WHEREAS, Florida Statutes provide for loans to local government agencies to finance the planning and
acquisition of land for effluent disposal; and
WHEREAS, The Council authorized Jacobs Engineering Group to prepare a planning document in order to
comply with the requirements of State Statutes and Florida Administrative Code pertaining to the SRF Loan
Program; and
WHEREAS, formal adoption of the proposed planning document is required for the City of Crestview to
participate in the State Revolving Loan Fund Program;
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESTVIEW,
FLORIDA THAT:
The City Manager is hereby designated as the authorized representative to provide the assurances and
commitments that will be required by the Facility Plan.
SECTION 1: The Mayor is authorized to:
Page 167 of 240
1. Accept the planning document on the project to be prepared by Jacobs, and
2. Certify that this public hearing will be held; and
3. Certify that the financial planning information discussed at the public hearing is correct and that
the City of Crestview has the capability to repay the loan; and
4. Certify that the project is in accordance with the City's Comprehensive Plan.
SECTION 2: The Mayor is further authorized to submit an application for an SRF loan for the project(s) to
the FDEP and to furnish such information as they may request in connection with an application for the SRF
loan, including assurances of financial capability to repay the loan.
SECTION 3: The Mayor is further authorized to execute any and all other necessary instruments in connection
with obtaining the SRF loan for the project.
SECTION 4: The net water and sewer system revenues, including reconnection fees, after payments of all
prior and senior liens, are pledged for the repayment of the loan.
SECTION 5: All Resolutions or part of Resolutions in conflict with any of the provisions of this Resolution
are hereby repealed.
SECTION 6: If any section or portion of a section of this Resolution proves to be invalid, unlawful, or
unconstitutional, it shall not be held to invalidated or impair the validity, force, or effect or any other section
or part of this Resolution.
Section 7. Effective Date
This Resolution shall take effect upon its approval and adoption by the City Council.
PASSED AND ADOPTED IN REGULAR SESSION THIS 12th DAY OF DECEMBER, 2022
__________________________________
By: JB Whitten, Mayor
Page 168 of 240
RESOLUTION: 2023-4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CRESTVIEW, FLORIDA, RELATING TO THE
FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION (FDEP) STATE REVOLVING FUND
(SRF), ADOPTION OF THE EFFLUENT DISPOSAL
PLANNING PROJECT, AND PROVIDNG
FOR AN EFFECTIVE DATE.
WHEREAS, The City Council of Crestview, Florida (The Council) hereby approves the submission of an
application for an SRF low-interest loan (the Loan) for the Crestview Effluent Disposal Planning, hereby accepting
the planning documentation and meeting other purposes; and
WHEREAS, The City of Crestview’s WWTP is permitted to treat 2.75 million gallons-per-day (MGD) based on
monthly average daily flow (MADF) conditions and land application disposal up to 2.16 MGD MADF; and The
City is currently working on the planning and design of the proposed RIB 6 project to increase the plant’s disposal
capacity to match or exceed the plant’s treatment capacity; and
WHEREAS, The City is pursuing repurposing the existing Wastewater Treatment Plant spray field for a
community sports complex which will reduce the plant’s disposal capacity to below what is needed for regulatory
compliance; and
WHEREAS, Florida Statutes provide for loans to local government agencies to finance the planning and acquisition
of land for effluent disposal; and
WHEREAS, The Council authorized Jacobs Engineering Group to prepare a planning document in order to comply
with the requirements of State Statutes and Florida Administrative Code pertaining to the SRF Loan Program; and
WHEREAS, formal adoption of the proposed planning document is required for the City of Crestview to participate
in the State Revolving Loan Fund Program;
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESTVIEW,
FLORIDA THAT:
The City Manager is hereby designated as the authorized representative to provide the assurances and commitments
that will be required by the Facility Plan.
SECTION 1: The Mayor is authorized to:
1.Accept the planning document on the project to be prepared by Jacobs, and
2.Certify that this public hearing will be held; and
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3.Certify that the financial planning information discussed at the public hearing is correct and that the City
of Crestview has the capability to repay the loan; and
4.Certify that the project is in accordance with the City's Comprehensive Plan.
SECTION 2: The Mayor is further authorized to submit an application for an SRF loan for the project(s) to the
FDEP and to furnish such information as they may request in connection with an application for the SRF loan,
including assurances of financial capability to repay the loan.
SECTION 3: The Mayor is further authorized to execute any and all other necessary instruments in connection
with obtaining the SRF loan for the project.
SECTION 4: The net water and sewer system revenues, including reconnection fees, after payments of all prior
and senior liens, are pledged for the repayment of the loan.
SECTION 5: All Resolutions or part of Resolutions in conflict with any of the provisions of this Resolution are
hereby repealed.
SECTION 6: If any section or portion of a section of this Resolution proves to be invalid, unlawful, or
unconstitutional, it shall not be held to invalidated or impair the validity, force, or effect or any other section or
part of this Resolution.
Section 7. Effective Date
This Resolution shall take effect upon its approval and adoption by the City Council.
PASSED AND ADOPTED IN REGULAR SESSION THIS 12th DAY OF DECEMBER, 2022
__________________________________
By: JB Whitten, Mayor
Page 170 of 240
CITY OF CRESTVIEW Item # 11.1.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader
DATE: 11/16/2022
SUBJECT: Approval of the 2023 Annual Meeting Notice
BACKGROUND:
The City Clerk, per Resolution 2022-8, gives notice of all meetings to the City Council and to the public, as
required by Ordinance or State Law.
DISCUSSION:
The City of Crestview maintains the annual meeting notice per F.S. 286.011 and 286.0105. Any changes from
the Annual Meeting Notice to dates, times, or locations are posted per Florida State Statute.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
Page 171 of 240
RECOMMENDED ACTION
Staff respectfully requests a motion to adopt the 2023 Annual Meeting Notice.
Attachments
1. Annual Meeting Notice 2023
Page 172 of 240
2023 ANNUAL MEETING NOTICE
In compliance with the Sunshine Law, the regular meeting dates for the Boards and Committees
of the City of Crestview for calendar year 2023 are listed below. All meetings are held in the
Council Chambers, 198 North Wilson Street, Crestview, Florida unless otherwise specified.
Anyone requiring assistance or special needs regarding any of these meeting(s) should contact
the ADA Coordinator, Jessica Leavins.
City Council: Meets the 2nd and 4th Monday at 6:00 p.m. of every month, unless the Monday is
a City Holiday, then the meeting will be cancelled or rescheduled. Exceptions: No regular
meeting in July or on December 25, 2023; special meeting on July 12, 2023 and October 16,
2023.
Council Workshop and Budget Hearings: Meetings are set, as needed.
Crestview Unlimited – Meets annually and as needed. January 23, 2023 at 5:00 p.m.
Planning Board: Meets the 1st Monday of the month at 6:00 p.m. Exceptions: January 3, 2023
and September 5, 2023.
Special Magistrate: Meets the third Tuesday of the month at 5:30 p.m. Exception: October 24,
2023.
Community Redevelopment Agency Board: Meets quarterly on the second Monday of the month
at 5:00 p.m. Exception: February 13 and August 14. Meetings: April 10, and October 9, 2023.
Citizen Advisory Council: Meets on the second Tuesday of the month at 6:00 p.m. in the Council
Chambers.
Historic Preservation Board: Meets quarterly on the fourth Thursday.
General Employees Retirement Board: Meets quarterly at 1:00 p.m. Dates are February 28, June
6, August 29, and November 28, 2023.
Police/Firefighters Retirement Board: Meets quarterly at 2:30 p.m. Dates are February 28, June
6, August 29, and November 28, 2023.
Florida Statute 286.0105. Notices of meetings and hearings must advise that a record is required to appeal.—Each board, commission, or agency
of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing is
required, of such board, commission, or agency, conspicuously on such notice, the advice that, if a person decides to appeal any decision made by
the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the
proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes
the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s.
200.065(3). In accordance with Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Maryanne
Schrader, City Clerk at cityclerk@cityofcrestview.org or 850-628-1560 option 2 within 48 hours of the scheduled meeting.
Page 173 of 240
CITY OF CRESTVIEW Item # 11.2.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader
DATE: 11/23/2022
SUBJECT: Approval of various Board volunteer appointments.
BACKGROUND:
Various Board appointments needed to be filled after the recent election.
DISCUSSION:
Volunteer Appointments:
Okaloosa Library Cooperative - (alternate) Councilmember Joe Blocker
Okaloosa LOC (Primary) Mayor JB Whitten
Okaloosa EDC (Primary) Mayor JB Whitten
Main Street Association (Primary) Mayor JB Whitten (Alternate) Councilmember Ryan Bullard
Okaloosa Gas Board (Primary) Councilmember Andrew Rencich
OW-TPO (Alternate) Councilmember Doug Capps
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Page 174 of 240
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
Staff respectfully requests approval of the volunteer appointments.
Attachments
None
Page 175 of 240
Policy CC-22-05
Revision:
Page 176 of 240
City Council Handbook Final
Welcome!
Congratulations on becoming a member of the City Council for the City of Crestview. In
the course of serving as a public official, this handbook provides you with information on
common issues related to local government and your role as a member of the Crestview
City Council. This handbook is not intended to be all inclusive, however, it will guide
you in your role as an effective member of the City Council.
As a member of the City Council, you will be asked to make decisions, enact laws, levy
taxes, and act for the benefit and best interest of the City of Crestview. You will be
performing a valuable service by addressing community needs and issues, as you
represent your constituents. It is a much-needed service that carries with it great
responsibilities. This document contains City Council policies, procedures and other
information designed to orient you with important topics relevant to your service as a
City Councilmember.
Our staff looks forward to your contribution as we all work together to provide efficient
municipal services that are responsive to the local needs and expectations of our unique
community.
Sincerely,
Maryanne Schrader, City Clerk
Staff:
Natasha S. Peacock, Deputy City Clerk
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City Council Handbook Final
Introduction
The purpose of this handbook is to assist elected officials in understanding their roles,
duties, and responsibilities, outlining the standards of conduct and rules of operation to
ensure the continuation of cooperative progressive City Councils that have the respect
and backing of the community. As a City Council member, you are expected to:
• Represent all citizens honestly and equally.
• Avoid any conflict of interest or any appearance of impropriety that could result
from your position, nor use your position for personal gain or publicity.
• Recognize that a City Council member has no legal authority as an individual and
that decisions can be made only by a majority vote in an open meeting.
• Votes are recorded in the official City Council minutes. In that respect, each
Councilmember agrees to abide by all actions taken by the City Council, even
when in a minority position on such actions. It is incumbent not to take a public or
private action that might compromise the City Council or Administration.
This handbook was compiled by the Office of the City Clerk which supports the City
Council. The Office of the City Clerk works alongside the Mayor and the City Manager
to ensure a smooth, efficient operation of the City. The following is the mission statement
for the City Clerk: In keeping with the mission of the City of Crestview, the City Clerk
strives to provide exceptional municipal services. The goal is to streamline methods to
deliver consistent and accurate information in relation to the scope of the city as a whole
in providing transparency while supporting smart growth alongside the preservation of
the rich history of the city. The City Clerk delivers a positive and upbeat outlook and
looks forward to working alongside an empowered team.
The Office of the City Clerk performs those duties mandated by state and local law,
serving the City Council and the general public. The Office of the City Clerk performs all
duties related to City Council including agenda preparation and meeting notices,
maintains custody of official records, books, contracts, and other documents and attests to
the validity of public records and official municipal enactments, exercises administrative
direction and control over the City’s records management program, and serves as liaison
with the public, and various City departments providing information and services relative
to the City Council’s actions and public records.
The City of Crestview is rich with history, as the Town of Crestview received its initial
Charter from the Florida Legislature and officially incorporated in 1916. Our estimated
population is 27,134, based on the 2021 Census.
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Table of Contents
Contents
Welcome! .............................................................................................................................2
Introduction ..........................................................................................................................3
Duties and Responsibilities ..................................................................................................5
City Government ..................................................................................................................6
Perks and Benefits................................................................................................................7
Crestview City Council ........................................................................................................9
Other Elected and Appointed Officials ..............................................................................10
Sunshine Laws & Public Records ......................................................................................13
Rules and Procedures – Resolution 2023-2 .......................................................................14
City Departments ...............................................................................................................23
Charter for the City of Crestview .......................................................................................28
Charter Amendments .........................................................................................................38
52 Tips for Successful Public Service ...............................................................................41
Additional Training and Resource Materials .....................................................................45
Exhibits ..............................................................................................................................46
Roberts Rules of Order- Simplified ...................................................................................48
Roberts Rules of Order Quick Reference ..........................................................................50
Motions Chart ....................................................................................................................51
Organizational Chart ..........................................................................................................52
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City Council Handbook Final
Duties and Responsibilities
As an elected member of the City Council, you will have duties and responsibilities to the
City, other City Councilmembers and to the public. Those duties are outlined in the
Charter, Municipal Code and applicable Florida State law, and include:
• Attend all meetings of the City Council and any committee on which you serve.
• Adopt the annual budget and all other appropriations necessary for efficient City
government.
• Legislate for the City by adopting ordinances and resolutions in the best interest
of all citizens. Come prepared to contribute to the discussions of issues and
business to be addressed at scheduled meetings, having read the agenda and all
background material.
• Represent the City of Crestview in a positive and supportive manner at all times
and in all places. Abide by all actions taken by the City Council, even when in a
minority position on such actions.
• Override the mayor’s veto of an ordinance by an affirmative vote of two-thirds of
the entire City Council.
• Refrain from intruding in administrative issues, which are the responsibility of the
City Manager, except to monitor results and ensure that the City Council policy is
being carried out as directed.
• Be involved in and knowledgeable about not only City issues, but also state and
national issues.
• Be aware of the state laws governing municipalities.
• Recognize conflicts of interest with your personal and professional life. If such
conflict does arise, declare that conflict before the City Council and refrain from
voting on any such matters and submit Form 8B to the City Clerk.
• Display courteous conduct in all City Council and committee meetings.
• Make every effort to learn the responsibilities of being and City Council member
and seek methods of becoming a better City Council member.
• Appoint the City Manager, City Attorney, and City Clerk by a majority vote of
the entire City Council.
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City Government
The duties of the Mayor, City Council, City Clerk, and City Manager are outlined in
Ordinance 1782 approving the new City Charter passed and adopted on August 10, 2020.
Budget: The City’s fiscal year runs from October 1 through September 30th. The City
Manager responsible for developing and presenting a balanced budget to the City
Council. During the budget process a series of workshops are scheduled to develop
priorities for the coming year. Following the workshops and in accordance with Florida
Statue, two public hearings are held with the first for the tentative millage rate and
tentative budget, and the final millage rate and final budget. The City Council formally
adopts the annual budget in September of each year. The final budget document includes
an itemized departmental goal for the coming year, as well as a summary of those goals
accomplished during the current fiscal year. The current budget can be located on our
website: https://cityofcrestview.org/475/Financial-Services-Department.
City Council Meetings:
City Council meetings are held on the second and fourth Monday monthly.
Meeting agendas are available for the City Council on the Thursday before the meeting.
The agenda includes a list of items to be discussed or approved at a meeting. An email
will be sent with a link to Boardview in Civic Clerk:
https://crestviewfl.civicclerk.com/Boardview/. The agenda and agenda packet are stored
in Civic Clerk and the link to the agenda information is sent out on Thursday evening
before the City Council meeting. City Council members should review the packet and are
encouraged to contact the City Manager with any questions they might have regarding
any item on the agenda. You can locate past agendas and minutes utilizing this link:
https://cityofcrestview.org/546/Agendas-Minutes.
Robert Rules of Order
Henry Robert wrote Roberts Rules of Order to bring order out of the chaos in meetings.
He said that the sole purpose of parliamentary procedure is to expedite business, assure
legality, and protect the rights of the minority. To get further information on this subject
log on to: http://www.robertsrules.com. A very useful resource in the learning process
of conducting an orderly meeting can be found in The Complete Idiots Guide to Roberts
Rules by Nancy Sylvester, PRP, and CPP-T. The City Clerk’s office can provide a copy
upon request.
By following Roberts Rules, it will assist in having the meetings run smoothly and
efficiently. It can be thought of as a tool in helping the group make sound decisions that
benefit the whole. The rights of the minority voice are protected to ensure that everyone
has an equal chance to speak on an issue.
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Perks and Benefits
Council members are provided with a tablet style computer and city email address for
conducting business. Additionally, you will receive a photo ID card that denotes your
status as an elected official and serves as a key card for use on staff entrances at City
Hall; you may provide a photo of your choosing or have your photo taken by staff.
Council members are provided with headshots through our current provider; this service
can be scheduled through the clerk’s office.
There are two meeting rooms in City Hall available for public meetings.
Compensation
Council members receive a salary of $5040.00 annually, this is paid out on the fourth
Friday of each month. Salaries are provided via direct deposit, unless otherwise
requested.
Benefits
Council members are eligible to participate in the City’s insurance program. The rates
for coverage are listed in the attached table.
Health Insurance
The City of Crestview offers health insurance through FL Blue. We offer three plans, a
preferred provider plan (PPO) and two health maintenance plans (HMO). All plans are
available to the employee at no cost; spouse, child, and family coverage is available for
an additional cost.
Dental Insurance
The City provides dental insurance for employees at a subsidized cost. Our dental
provider is Guardian dental.
Vision Insurance
The city provides vision insurance to employees at cost; dependent coverage is also
available.
Life Insurance
All city employees are provided with $35,000 in coverage with accidental dental and
dismemberment at no cost.
Additional Information
The complete City of Crestview Human Resources Manual can be found on the city’s
intranet. Policies regarding information technology usage and our communication guide
are also available.
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Helpful Hints of a Successful Meeting
The Mayor will preside over and run the City Council meeting and introduces each
agenda item. The Mayor will also generally ask for a motion on a particular agenda item.
Robert's Rules of Order include the following general fundamentals:
• Address the Mayor by his or her title, wait for recognition, and when you have the
floor, you may proceed to speak.
• All proposals for action by the City Council must be presented by a motion.
• Motions should be brief and concise and begin with the statement, I move that....
(Most generally a recommendation for a motion can be found in the agenda
information presented by staff.)
• Before a motion may be discussed, it must be seconded. A City Council member need
not agree with a motion to second it. If a motion fails to receive a second, the motion
fails.
• A motion that receives a tie vote is deemed to have failed.
• A City Council member may ask for a Point of Information from the Mayor, if the
issue or discussion becomes confusing at any point during the meeting.
City Council members are required to vote on every motion; however, there may be an
occasion when an item may represent a conflict of interest with a particular City Council
member. In these instances, the City Council member should discuss the matter with the
Mayor or City Manager prior to the meeting so that the City Attorney can review the
situation and an appropriate determination can be made as to whether the City Council
member should abstain from a particular vote. You must turn in a Form 8B if you have a
Conflict of Interest.
Each City Council agenda includes the following sections and items:
City Council Meeting — 6:00 p.m. City Council Chambers
1. Call to Order
2. Invocation and Pledge of Allegiance
3. Opening of the Meeting
4. Approval of Agenda
5. Presentation and Reports
6. Consent Agenda
7. Resolutions
8. Public Hearings/Ordinances on Second Reading
9. Ordinances on First Reading
10. Action Items
11. Comments from the Audience
12. City Clerk Report
13. City Manager Report
14. Comments from the Mayor and City Council
15. Adjournment
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City Council Handbook Final
Crestview City Council
As a City Council member, your contact information is also placed on the City web site.
All Official Mail and Contact Information:
Post Office Drawer 1209, Crestview, FL 32536 / Telephone: 850-682-1560 / Fax - 689-
4575.
Precinct 1 - Central Crestview (as bordered by US Hwy 90 on the north and I-10 on the
south) - Elected 4-Year Term (11/08/2022 – 11/2026)
JOSEPH BLOCKER
Precinct 2 - S. Crestview (as bordered by I-10 on the north) - Elected 4-Year Term
(11/08/2022 – 11/2026)
RYAN BULLARD
Precinct 3 - N. Crestview (as bordered by US Hwy. 90 on the south) – Elected 4-Year
Term (11/08/2022 – 11/2026)
DOUGLAS CAPPS
Group 1 At Large (All Areas)
Elected to 4-Year Term (04/01/19 – 11/2024)
CYNTHIA SUE BROWN
Group 2 - At Large (All Areas)
Elected 4-Year Term (04/01/19 - 11/2024)
ANDREW RENCICH
City Council members serve as representatives for the city on several boards and
committees throughout the state. These include but are not limited to the Okaloosa-
Walton Transportation Planning Organization, Okaloosa EDC, Military Sustainability
Partnership Executive Committee, Okaloosa League of Cities, Main Street Crestview
Association, Okaloosa Gas Board, Opportunity Inc.
Annually in April, the City Council selects a Mayor Pro-tem. Additionally, in April of
each year, the City Council determines and confirms (by new or renewed designation) the
members that are to be representatives to the various governmental affairs related entities
and organizations indicated above. The annual review and designation exception is the
Okaloosa Gas District Board appointment, which is a (Jan 1st - Dec 31st) four-year term
position.
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Other Elected and Appointed Officials
Mayor
J.B. Whitten Elected 4-Year Term
jbwhitten@cityofcrestview.org (04/01/19 – 11/2024)
CITY OFFICE: 682-3812 CITY FAX: 682-4336
Office of the Mayor
City Hall
198 Wilson Street North
Crestview, FL 32536
City Clerk Appointed by the City Council
Maryanne Schrader (11/2021)
schraderm@cityofcrestview.org
CITY OFFICE: 682-1901 CITY FAX: 682-8077
Office of the City Clerk
City Hall
198 Wilson Street North
Crestview, FL 32536
City Manager Appointed by the City Council
Tim Bolduc (2/2019)
timbolduc@cityofcrestview.org
CITY OFFICE: 682-3812 CITY FAX: 682-4336
City Hall
198 Wilson Street North
Crestview, FL 32536
Administrative Services Director Appointed by the City Manager
Jessica Leavins
LeavinsJ@cityofcrestview.org
CITY OFFICE – 850-398-5458 CITY FAX: 682-8077
City Hall
198 N Wilson St
Crestview, FL 32536
Community Development Services Director Appointed by the City Manager
Barry Henderson
barryhenderson@cityofcrestview.org
CITY OFFICE: 689-1618 Ext. 225- CITY FAX: 689-4575
198 Wilson Street N
Crestview, FL 32536
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City Council Handbook Final
Finance Director Appointed by the City Manager
Gina Toussaint
ginatoussaint@cityofcrestview.org
CITY OFFICE: 682-1560 CITY FAX: 682-8077
City Hall
198 Wilson Street North
Crestview, FL 32536
Fire Chief Appointed by the City Manager
Anthony Holland
hollanda@cityofcrestview.org
CITY OFFICE: 682-6121 CITY FAX: 689-2175
321 Woodruff Ave W
Crestview, FL 32536
Director of Operations Appointed by the City Manager
Wayne Steele
Steele@cityofcrestview.org
OFFICE: 850-682-1560
198 Wilson Street N
Crestview, FL 32536
Parks and Recreation Appointed by the City Manager
Chuck Powell
chuckpowell@cityofcrestview.org
CITY OFFICE: 682-1560 x 127 CITY FAX: 682-7359
1446 Commerce Drive
Crestview, FL 32539
Police Chief Appointed by the City Manager
Stephen McCosker
mccoskers@crestviewpd.org
CITY OFFICE: 682-3544 CITY FAX: 682-2080
201 Stillwell Blvd.
Crestview, FL 32539
Public Services Department Director Appointed by the City Manager
Michael Criddle
criddlem@cityofcrestview.org
CITY OFFICE: 682-6132 CITY FAX: 682-7359
715 Ferdon Blvd N
Crestview, FL 32536
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City Attorney Appointed by the City Council
Jonathan Holloway
jholloway@okaloosalaw.com
OFFICE: 850-398-6808
Address: 420 East Pine Avenue
Crestview, FL 32539
Community Redevelopment Agency Director Appointed by -City Manager
Elizabeth Roy
elizabethroy@cityofcrestview.org
OFFICE: 850-612-6074
Address: 114 Cedar Ave Suite 201
Crestview, FL 32536
Public Information Manager Appointed by -City Manager
Chance Leavins
leavinsc@cityofcrestview.org
Mobile: 850-826-7029
198 Wilson Street N
Crestview, FL 32536
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Sunshine Laws & Public Records
Section 286.011, Florida Statutes, is known as Florida’s “Sunshine Law.” The purpose
of the Sunshine Law is to ensure that all public business and voting is conducted in
public. There should be no secret meetings, votes or agreements made outside of the
public’s view on matters pertaining to City business. The general rules of the Sunshine
Law are as follows:
• Meetings of City Council Members where official action or discussion about
official action take place must be open to the public, noticed, and recorded via
minutes.
• Two (2) or more City Council Members may not discuss any matter on which
foreseeable action will be taken by the City Council, except in a publicly noticed
meeting where minutes are taken. For example, two (2) or more City Council
Members may not discuss City business with each other in conversation, by
phone, email, or text message. This would be a violation of the Sunshine Law.
This does not mean that two (2) or more members of the City Council cannot be
at the same public meeting of another organization or at a social function. This
just means you need to avoid discussion of official City business with each other.
• Knowing violations carry criminal penalties.
• Sunshine Law does not apply to the City Manager, City Clerk, Police Chief, City
Attorney, or other City Staff. Therefore, anyone (1) City Council Member may
have private discussions with these persons at any time.
• One-way communication from one (1) City Council Member to all others (via
email or written memo for example) does not violate Sunshine Law. However, if
interaction/discussion/response ensues, then there is a violation. Please do not hit
“Reply All” if you receive an email from City Staff if other City Council
Members are copied on the email.
• There are exceptions to the Sunshine Law such as litigation “shade” meetings and
collective bargaining meetings with the City negotiator while bargaining is
ongoing. Please do not rely on these exceptions as a way to avoid a public
meeting, as they are rarely used or applied.
The City Attorney is available to discuss specifics upon request.
Chapter 119, Florida Statutes, is known as Florida’s “Public Records Law.” The
general rules of the Public Records Law are as follows:
• Any document created, made, or received in connection with City business is a
public record. This rule applies regardless of whether the document is in paper or
electronic form. So, your texts, emails and social media messages constitute
public records if they are generated or received in connection with City business.
• If a public record is generated or received on your personal email, text messaging
account or social media account, then you are responsible for maintaining the
document pursuant to state record retention guidelines.
• Knowing violations carry criminal penalties.
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Rules and Procedures – Resolution 2023-2
3. GENERAL RULES:
3.1 Meetings to be Public: All meetings of the Council shall be open to the public,
except for such meetings as are exempt by general law.
3.2 Quorum: A majority of the membership of the Council, free of voting conflict,
shall constitute a quorum and be necessary for the transaction of business. If a quorum is
not present, those in attendance will be named and they shall adjourn to a later time.
3.3 Compelling Attendance: The Council may adjourn from time to time to compel
the attendance of absent councilmembers.
3.4 Minutes of Proceedings: Minutes of the meetings of the Council shall be kept by
the City Clerk, except for such meetings as are exempt by general law.
3.5 Right of Floor: Any Councilmember desiring to speak shall first be recognized
by the Mayor and shall confine his or her remarks to the one subject under consideration
or to be considered.
3.6 City Attorney: The City Attorney or his or her designee is expected to attend all
meetings of the Council and provide guidance and opinions, on questions of law and shall
act as the Council's parliamentarian by advising the Mayor regarding matters of
procedure.
3.7 City Clerk: The City Clerk or his or her designee shall attend all meetings of the
City Council and shall keep the official minutes of proceedings and perform such other
duties as may be requested by the Mayor, City Manager or City Council.
3.8 Rules of Order: Roberts Rules of Order Revised shall serve as a guide to the
proceedings of the Council to the extent they are not in conflict with these rules.
3.9 Motion to Reconsider: An action of the Council may be reconsidered only at the
same meeting at which the action was taken or at the next regularly scheduled meeting. A
motion to reconsider may be made only by a Councilmember who voted on the prevailing
side of the question and must be concurred in by a majority of those present at the
meeting. An adoption of a motion to reconsider shall rescind the action reconsidered.
3.10 Motion to Rescind: An action of the Council taken at a previous meeting (the
“previous action”) may be rescinded at a subsequent meeting. Motions to Rescind shall
be governed by the following process:
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1. A Councilmember seeking rescission of a previous action shall place a
Motion to Consider Rescission on the agenda of a regular Council meeting. If a
majority of the full membership of the Council approves the Motion to Consider
Rescission, the Motion to Rescind shall be placed on the agenda of the next
regular Council meeting. If less than a majority of the full membership vote in
favor of the Motion to Consider Rescission, no Motion to Rescind the previous
action shall be considered by the Council.
2. Approval of a Motion to Rescind requires the affirmative vote of a majority
of the full membership of the Council.
3. If a Motion to Rescind is approved, the Council shall, at the same meeting,
either consider the previous action or set a date certain for its consideration.
4. Notwithstanding anything stated above, a Motion to Rescind initiated by a
Councilmember who voted on the losing side in connection with the previous
action shall not be in order unless the Council determines:
a. Subsequent information has become known that (i) would have been material
to the Council’s decision on the previous action and (ii) would have militated for
a different result; or
b. A rescission of the previous action is imperative to avoid a material cost, risk,
harm, or other jeopardy to the City or its citizens, and the material cost, risk,
harm, or other jeopardy could not have been known at the time of the Council’s
previous action.
5. For purposes of the Motion to Rescind, a Councilmember who was absent for
a vote on the motion in connection with the previous action is deemed to have
been on the prevailing side of the vote.
3.11 Tie Vote: In the event of a tie vote on any motion, the motion shall be
considered lost.
3.12 Vote Change: Any Councilmember may change his or her vote, before the
next item is called for consideration on or before a recess or adjournment is
called, whichever occurs first, but not thereafter, without the unanimous consent
of the Councilmembers present and eligible to vote.
3.13 Privilege of Closing Debate: Any Councilmember may move to close
debate and call for the question on the motion being considered which shall be
nondebatable. The Chair may then call for the question.
3.14 Action Savings: No action taken by the Council shall be deemed void or
invalid because of the failure to adhere to Robert’s Rules of Order or the
provisions of these rules of order and procedure, except as may otherwise be
provided by general law.
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3.15 Ex Parte Communications:
1. The substance of any ex-parte communication with a local public official
which relates to quasi-judicial action pending before the official is not presumed
prejudicial to the action if the subject of the communication and the identity of the
person, group, or entity with whom the communication took place is disclosed
and made part of the record before final action on the matter.
2. A local public official may read a written communication from any person.
However, a written communication that relates to quasi-judicial action pending
before a local public official shall not be presumed prejudicial to the action, and
such written communication shall be made a part of the record before final action
on the matter.
3. Local public officials may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before them. Such
activities shall not be presumed prejudicial to the action if the existence of the
investigation, site visit, or expert opinion is made a part of the record before final
action on the matter.
4. Disclosure made pursuant to subparagraphs 1., 2., and 3 must be made before
or during the public meeting at which a vote is taken on such matters, so that
persons who have opinions contrary to those expressed in the ex parte
communication are given a reasonable opportunity to refute or respond to the
communication. This subsection does not subject local public officials to part III
of chapter 1122 for not complying with this paragraph.
SECTION IV
4. TYPES OF MEETINGS:
4.1 Regular Meeting: The City Council shall meet regularly at least once a month at
such times and places as the City Council may prescribe. Generally, the City Council
shall meet in the City Council Chambers with the Regular City Council Meetings to
commence at 6:00 p.m., unless otherwise specified, on the second and fourth Monday of
each month.
4.2 Special Meetings: The Mayor, three members of the Council, the City Manager, or
City Clerk may call a Special Meeting of the Council whenever, in their opinion, the
public business may require it. The request for such a special meeting shall be
communicated to the City Manager or, in his absence, to the City Clerk. Written notice of
such special meeting shall thereafter be promptly served upon all members of the
Council, either in person, at their place of residence, their business, or by electronic
means.
The City Clerk, or designated staff member, shall affix a notice of the Special Meeting
upon the bulletin board, designated area for notices or other visible location of City Hall.
Reasonable notice of such meeting will also be posted on the City website. The notice
shall state the date, hour, place, and purpose of the meeting. Other business may not be
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transacted at a Special Meeting.
4.3 Adjourned Meetings: Any meeting of the Council may be adjourned to a later
date and time.
4.4 Workshop Meetings: The Council may meet informally in workshop meetings, at
the call of the Mayor or of any three (3) Councilmembers. No ordinances, resolutions or
other actions may be adopted at such meeting provided that the Council may direct the
City Manager, City Clerk, or staff to take actions that do not entail the expenditure of
City funds. Final action on items may not be taken at Workshop meetings.
4.5 Emergency Meetings: Emergency meetings may be held on the call of the Mayor,
Mayor Pro-Tem, or City Manager or any three (3) Councilmembers whenever there is a
public emergency and whenever practicable, upon no less than one (1) hours’ notice to
each Councilmember and the local news media.
SECTION V
5. PRESIDING OFFICER AND DUTIES:
5.1 Presiding Officer: The Mayor, if present, shall preside at all meetings of the
Council. In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of
both the Mayor and Pro Tem, the meeting shall be called to order by the City Clerk for
the purpose of electing a temporary presiding officer.
5.2 Call to Order: The meetings of the Council shall be called to order by the Presiding
Officer.
5.3 Preservation of Order: The Presiding Officer shall preserve order and decorum;
prevent attacks on personalities or the impugning of Councilmembers or motives, and
confine Councilmembers in debate to the question under discussion.
5.4 Points of Order: The Presiding Officer shall determine all points of order, subject
to the right of any Councilmember to appeal to the Council. If any appeal is taken, the
question shall be, "Shall the decision of the presiding officer be sustained?" A majority
of the Council sitting and eligible to vote is required to reverse the ruling of the Presiding
Officer.
5.5 Voting: Voting by registering votes on the electronic voting board meets the
requirement for roll call vote.
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SECTION VI
6. ORDER OF BUSINESS:
6.1 Order of Business: The general rule as to the order of business in regular
meetings shall be as follows:
Call to Order
Invocation and Pledge of Allegiance
Open Policy Making and Legislative Session
Approval of Agenda
Presentations and Reports
Consent Agenda
Resolutions
Public Hearings/Ordinances on Second Reading
Ordinances on First Reading
Action Items
City Clerk Report
City Manager Report
Comments from Mayor and Council
Comments from the Audience
Adjournment
6.2 Agenda:
The order of business of each regular meeting shall be as contained In the Agenda. The
Agenda shall be a listing by topic of subjects to be considered by City Council. A request
to be on the agenda shall be presented in the prescribed form to the City Clerk or the City
Manager on the Wednesday before or at least two (2) weeks, prior to scheduled meeting.
The City Manager will make the determination of what items will be placed on the
agenda. Anyone wishing to challenge the decision to place an item on the agenda may
petition the City Council at the next regular meeting. All action items from staff for
Agenda items will be due by the Wednesday, ten (10) days prior to the meeting.
Presentations from the Public are addressed in Section 8.2.
6.3 Presentation by Mayor, Councilmembers and City Attorney:
The Agenda shall provide times for the Mayor, Councilmembers, City Manager, and City
Clerk to bring before the Council any business that he or she feels should be deliberated
upon by the Council. These matters need not be specifically listed on the agenda but may
be acted upon by a majority vote of the council members present and eligible to vote on
the matter. Except in instances where extraordinary conditions are necessitated, the
Mayor, Councilmembers, City Manager and City Attorney shall notify the City Clerk of
forthcoming agenda topics in keeping with the above deadlines and strive to supply
backup materials for timely distribution with the agenda packets.
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6.4 Consent Agenda:
The Consent Agenda may be used to handle routine matters on the agenda expeditiously.
There is no separate discussion of these items unless the Mayor, a Councilmember, or
member of the public requests an item be removed for consideration in its normal
sequence on the agenda. The approval of the Consent Agenda is usually handled in one
motion from the Council table, "I move that the Consent Agenda, (item numbers may be
included) be approved; or if items are to be removed, "for good cause" or "discussion", a
typical motion might be, “I move that we approve the Consent Agenda
items through with the exception of item .” The approval of minutes from
previous meetings will be a part of the Consent Agenda.
6.5 Invocation Policy:
It shall be the policy of the City Council that the procedures stated in this rule concerning
opening invocation shall govern all official meetings of the City Council and that the
members of the City Council and City staff shall adhere to these rules. These policies and
procedures are not intended, shall not be implemented, and shall not be construed in any
way to affiliate the City Council or the City with, nor express a preference for or against
any faith, belief, opinion, religion, or denomination. Rather, these policies and procedures
are intended to acknowledge and express the City Council respect for the diversity of
religious denominations and faiths represented and practiced among the citizens of the
City.
6.5.1 The City Clerk may invite religious leaders, chaplains, ministers, rabbis or
similar of congregations located within the jurisdictional limits of the City or within
(5) five miles of the city limits to conduct the opening invocation, with the
volunteer religious leaders selected from a wide pool of area clergy with reasonable
effort to ensure a wide variety of religious leaders. Staff will develop a list of
volunteers to select from. Notwithstanding the preceding, no invocation speaker
shall be scheduled to offer an invocation at consecutive meetings of the City
Council, or at more than three (3) City Council meetings in any calendar year. In
being consistent with U.S. Supreme Court precedent, invocation speakers will
reflect ideals relating to peace and security for the nation; safety of our armed
forces, police, firefighters, and emergency service personnel; wisdom for the
lawmakers; and justice for the people. No member of the City Council, City
employee or staff, or any other person in attendance at the meeting shall be required
to participate in any opening invocation that is offered. An opportunity to exit the
City Council Chambers and return upon completion of the opening invocation is
afforded to those who do not wish to participate or witness the opening invocation.
6.5.2 Persons in attendance at the City Council meeting are invited to stand during
the opening invocation and Pledge of Allegiance. However, such invitation shall not
be construed as a demand, order, or any other type of command. Such invitation
constitutes a general invitation that a person in attendance may stand if he/she
wishes to do so for such observances.
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6.5.3 Agenda Disclaimer. The following statement shall be placed at the bottom of
City Council meeting agendas:
Any invocation that is offered before the official start of the City Council meeting shall
be the voluntary offering of a private person, to and for the benefit of the City Council.
The views or beliefs expressed by the invocation speaker have not been previously
reviewed or approved by the City Council or the city staff, and the City is not allowed by
law to endorse the religious beliefs or views of this, or any other speaker. Persons in
attendance at the City Council meeting are invited to stand during the opening invocation
and Pledge of Allegiance. However, such invitation shall not be construed as a demand,
order, or any other type of command. No person in attendance at the meeting shall be
required to participate in any opening invocation that is offered. A person may exit the
City Council Chambers and return upon completion of the opening invocation if a person
does not wish to participate in or witness the opening invocation.
SECTION VII
7. ORDINANCES, RESOLUTIONS, AND MOTIONS:
7.1 Requests for Ordinances, Resolutions or Opinions:
Any Councilmember may request the City Attorney, City Manager, or City Clerk prepare
a proposed ordinance or resolution. The City Attorney may assist the City Manager, City
Clerk, or a Department Head in the preparation of a proposed ordinance or resolution.
Any Councilmember, Mayor, City Manager, City Clerk or Department Head may request
a legal opinion of the City Attorney.
SECTION VIII
8. CITIZENS PRESENTATIONS:
8.1 Presentation by Public on Proposition before the Council:
The agenda shall provide times when the public is given a reasonable opportunity to be
heard on a proposition before the City Council. The opportunity to be heard may not
occur at the same meeting in which the Council takes official action on the proposition
and public opportunity, hereunder, does not extend to:
(a) An official act that must be taken to deal with an emergency situation
affecting the public health, welfare, or safety, if compliance with the requirements
would cause an unreasonable delay in the ability of the Council to act;
(b) An official act involving no more than a ministerial act, including, but not
limited to, approval of minutes and ceremonial proclamations;
(c) A meeting that is exempt from Sec. 286.011 Florida Statutes; or
(d) A meeting during which the Council is acting in a quasi-judicial capacity.
This paragraph does not affect the right of a person to be heard as otherwise
provided by law.
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8.2 Addressing the Council -- Scheduled Presentations:
Any person desiring to address the Council by oral communication on any subject not
already on the Council meeting agenda shall first secure the permission of the
Presiding Officer and will be recognized under “Scheduled Presentation from the
Public.” Only those persons who have completed a speaker’s form and who have
notified the City Clerk by 12:00 noon of the Wednesday immediately preceding the
regular meeting will have their name placed on the Agenda and be recognized under
the heading “Scheduled Presentations from the Public.”
8.3 Addressing the Council -- Public Opportunity on Council Propositions:
Any person desiring to address the Council by oral communication regarding Council
propositions on the agenda shall complete and deliver a Speaker Request Card to the
City Manager or City Clerk then secure the permission of the Presiding Officer and
will be recognized at the time the item appears on the Agenda. A speaker card is not
required to speak on an item, but those providing the card will be given first
opportunity.
8.4 Addressing the Council – Comments from Audience:
Any person desiring to address the Council by oral communication shall complete and
deliver a Speaker Request Card to the City Clerk then secure the permission of the
Presiding officer and will be recognized under “Comments from the Audience” where
that item occurs on the agenda. A Speaker Request Card is not required to speak, but
those providing the card will be given the first opportunity.
8.5 Addressing the Council – Public Opportunity on Public Hearings:
Any person desiring to address the Council regarding Agendaed Public Hearings by
oral communication shall complete and delivery a Request to Speak Card to the City
Clerk then secure the permission of the Presiding Officer and will be recognized under
“Public Hearings” where that item occurs on the Agenda. A Speaker Request Card is
not required to speak, but those providing the card will be given the first opportunity.
8.6 Manner of Addressing the Council -- Time Limit:
Each person addressing the Council shall approach the microphone, shall give his or
her name and address and the organization or group they represent if any, in an audible
tone of voice for the record and, unless further time is granted by the Council, shall
limit their address to three (3) minutes. All remarks shall pertain to City business and
shall be addressed to the Council as a body, and not to any Councilmember thereof.
No person, other than Councilmembers or the Mayor, and the persons having the floor,
shall be permitted to enter any discussion, either directly or through the members of
the Council. No questions shall be asked of the Councilmembers or staff, except
through the Mayor.
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8.7 Personal and Slanderous Remarks:
Any person making personal, impertinent, or slanderous remarks, or who shall become
boisterous or use offensive language, while addressing the Council, may be requested
to leave the meeting. No reference by name to any individual present or absent,
including Councilmembers and staff, shall be used in a negative manner by any person
addressing the Council. All participants and speakers shall refrain from belittling or
insulting remarks or making personal attacks.
8.8 Reading of Protests:
Interested persons, or their authorized representatives, may address the Council for the
reading of protests, petitions, or communications relating to any matter over which the
Council has control when the item is under consideration by the Council.
8.9 Referral of Citizens' Complaints:
While in session, the Mayor, or Councilmembers, individually, or the City Council
collectively, through motion, may refer citizen’s complaints to the City Manager.
8.10 Written Communications:
Interested parties, or their authorized representatives, may address the Council by
written communication on any matter of business. However, in order to preserve the
public record as well as comply with Florida’s Public Records Law, an exact copy of
said written communication must be provided to the City Clerk.
8.11 Presentations by Representatives of Groups or Factions:
At meetings, in which four (4) or more individuals of a group or faction wish to be
heard, a representative of a group or faction may address the Council rather than all
members of the group or faction and in such instances shall limit their address to
twenty (20) minutes.
SECTION IX
9. SUSPENSION AND AMENDMENT OF THESE RULES:
9.1 Suspension of Rules: Any provision of these rules not governed by the City
Charter, State Statute or City Code may be temporarily suspended by a vote of a
majority of all the Councilmembers.
9.2 Amendment of Rules: These rules may be amended, or new rules adopted, by a
two-thirds vote of the full membership of the Council.
SECTION X
10. EFFECTIVE DATE: This resolution shall be effective upon its adoption by the
City Council.
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City Departments
City Manager
The City Manager is appointed by the City Council and serves at the pleasure of the City
Council. The city manager directs all department heads and oversee the daily operations
of the city.
• Prepare and submit monthly to the City Council an account of the city’s
finances, receipts, and disbursements.
• Provide administrative services as required by the City Council; Perform other
duties are specified in the charter, adopted by ordinance, or that may be
required of the City Council.
• See that all laws, provisions of the City Charter, and acts of the City Council
are faithfully executed.
• Coordinate the annual city budget with the city clerk and department heads
and submit to the City Council the city’s annual budget, budget message, and
capital projects.
• Submit to the City Council and make available to the public at the end of each
fiscal year a complete report on the city’s finances and administrative
activities.
• Keep the City Council fully advised of the city’s financial condition and
future needs; and make recommendations to the City Council regarding the
affairs of the city as needed.
City Clerk
The City Clerk is appointed by the City Council, and as a Charter-level Officer, the City
Clerk serves the City Council. All other powers and duties of the City Clerk shall be
provided by Resolution (Refer – Resolution 2020-08)
• Attends all meetings, maintains minutes and records if the City Council.
• Provides administrative services and other additional duties required by the
City Council.
• The City Clerk is designated by the Charter and State of Florida as official
records custodian of public documents and the City Seal. Maintain and have
the care and custody of the books, records, papers, legal documents, and
journals of proceedings of the City Council. The City Clerk is responsible for
the preparation, execution, and archiving of all city documents, as prescribed
by State Law and the City of Crestview Code of Ordinances.
• Archives all permanent City documents, official proceedings, ordinances, and
resolutions
• Indexes all official actions of the City Council
• Processes contracts and agreements
• Maintains committee applications and appointments
• Maintains City Council, committee and board meeting minutes and audio files
• Records official documents
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Administrative Services
The Administrative Services department consists of Human Resources, Risk
Management, and the Information Technology divisions of the budget. Administrative
services consist of the Administrative Services Director, IT Supervisor, two IT
Specialists, IT Technician, the Risk Management Specialist, and the Human Resources
Technician. The duties of this department include but are not limited to:
• Ensuring compliance with federal/state local labor laws
• Employee relations
• Employee Benefits
• Payroll
• Recruitment
• Workmen’s compensation
• Property/Liability Insurance
• Manages all city computers, phones, devices, printers, and all software
programs
Community Development Services
The Community Development Services Department utilizes two divisions to implement
the community’s vision of improving the quality of life and insuring sustainability. The
Building Division's mission is to create and maintain a safe and healthy community. T he
Planning & Zoning Division implements the Comprehensive Plan and Land Use Regulations
by working with the residents, businesses, property owners, engineers, and developers. The
duties of this department include but are not limited to:
• Final and Preliminary Plat(s) Review
• Inspections and Building Plan Review
• Coordination with Planning and Development Board
• Building Permit Issuance and Enforcement
• Zoning Code
• Building Code
• Subdivision Code
• Proposed Zoning Cases and Annexations
• Sign Permits
• Rezoning Requests
• Comprehensive Plan
• Land Development Code
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Finance Department
Maintaining ongoing, accurate and consistent records of the city’s finances is a critical
component of responsibly handling Crestview’s budget, which is greater than $35
million. The department processes all city purchase orders, grants, and pension
accounting and reporting as necessary. The duties of this department include but are not
limited to:
• Accounts Payable/Receivable
• Budget Preparation and monitoring
• Utility Billing
• Meter Readings
• Audit Coordination
• Financial Reporting
• Management of Bonds and Investments
• Accounting
• Cash Management
• Requisitions/Purchase Orders
Fire Department
The Crestview Fire Department is a professional fire and emergency response
organization that is committed to promoting public safety while preserving life and
property to all we encounter. The fire department accomplishes this by providing fire and
life safety education to the public while mitigating emergencies as they occur. In addition
to prevention and operations functions, the departments management staff routinely serve
in the incident command and other emergency management positions during disaster
response and recovery. The duties of this department include but are not limited to:
• Fire Prevention
• Fire Suppression
• Vehicle Extraction
• Fire Protection which includes the City of Crestview and rural areas
• Conducts CPR & First Aid classes
• Fire Inspections
• Technical Rescue Team
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Parks and Recreation Department
Parks and Recreation is committed to providing quality recreation programming
opportunities to the citizens of the area. Parks and Recreation consists of five divisions:
Parks & Rec Administration, Building Facility Maintenance, Community Center,
Library, and Cultural Services.
The duties of this department include but are not limited to:
• Maintains and operates the Park System
• Manages the maintenance and operations of all Facility including rentals
• Manages and maintains all the building facility maintenance for all City
buildings
• Manages and operates extensive baseball, softball, and other sport programs
• City Library - Provides books, newspapers, books on tape/CD, music,
computer software and videos as well as access to the internet; provides
meeting rooms for the public
• Cultural Services – Bush House Museum
Police Department
The Crestview Police Department proactively and responsively strives to protect our
citizens from crime through effective and efficient delivery of services; and through
partnerships with members of the community working toward our common goals and
objectives. The Crestview Police Department is further committed, without prejudice, to
protecting the liberties of all those we encounter, and preserving the inalienable rights of
all citizens guaranteed by the Constitution of the United States of America. The duties of
this department include but are not limited to:
• Response to Calls for Service
• Animal Control Service
• Patrol
• Public Interaction for Problem Solving
• Traffic Enforcement
• Criminal Investigations
• Assist Other Agencies
• Community Service Workers
• School Crossing Guards
• Neighborhood Watch
• Community Policing Activities
• Code Enforcement
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Public Services Department
The Public Services Department is a multi-functional department that provides
supervision and operation of streets, roads, alleyways, easements maintenance, water,
sewer, and fleet operations. The department provides continuous operation of all water
and sewer distribution systems and oversight of a 320-acre solid waste treatment plant
and irrigated spray field. This department is organized into several divisions: Utility
Maintenance & Sewer Division Solid Waste, Street & Storm Water Management
Division, Fleet Maintenance Division, Wastewater Treatment Plant Division. The duties
of this department include but are not limited to:
• City Water and Sewer System operation, maintenance, and capital
improvement program for the public infrastructure, consisting of water
distribution system, sanitary sewer collection system, sanitary sewer treatment
system, and streets.
• Utility Locations
• Maintenance of Pump Stations
• Maintenance of Sewer Lines
• Maintenance of Streets and Street Signs
• Maintenance of Storm Sewer and Drainage Systems
• Maintenance of Sidewalks
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Charter for the City of Crestview
ARTICLE I.
GENERAL POWERS OF THE CITY
Section 1.01. General Powers and Corporate Existence.
The municipal corporation now existing and known as the City of Crestview ("City"),
located in Okaloosa County, Florida, within the boundaries hereinafter described, shall
continue to be a body politic and corporate, and shall have all governmental, corporate,
and proprietary powers to enable it to conduct municipal government, perform municipal
functions and render municipal services, and may exercise any power for municipal
purposes except when expressly prohibited by law.
Section 1.02. Construction.
The powers of the City under this Charter shall be construed liberally in favor of the City,
and the specific mention of particular powers in the Charter shall not be construed as
limiting in any way the general power granted in this Article.
ARTICLE II.
CORPORATE BOUNDARIES
Section 2.01. Corporate Boundaries.
The corporate boundaries of the City of Crestview shall remain fixed and established as
they exist on the date this Charter takes effect, provided that the City shall have the
power to change its boundaries in the manner prescribed by law.
ARTICLE III.
ELECTED CITY POSITIONS
Section 3.01. Form of Government.
The City shall have a City Council-City Manager form of government. There shall be a
City Council, which shall be the governing body of the City with all legislative powers of
the City vested therein, consisting of five (5) City Council Members. All City Council
Members shall be elected by votes cast by City electors (Article VI, Section 6.02). The
City Council Member from Precinct 1 shall reside in Precinct 1, the City Council
Member from Precinct 2 shall reside in Precinct 2, and the City Council Member from
Precinct 3 shall reside in Precinct 3. If at any time a City Council Member elected from a
precinct moves his or her official residency from said precinct, a vacancy shall
automatically occur in said office. The two City Council Members at large may be
elected without regard to the territorial limits of precincts. In such elections candidates
running in any group receiving the highest vote shall be deemed elected.
There shall also be a Mayor who is elected At-Large and who shall not be a member of
the City Council.
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Section 3.02. Election and Terms.
The nonpartisan primary and general election of the City Council Members and the
Mayor shall be held in the manner provided in Article VI of this Charter and the terms of
office for Mayor and City Council Members shall be four (4) years and will commence
on the first (1st) Monday in April immediately following his or her election.
The base year for elections for City Council Members for Group 1 At-Large and Group 2
At-Large, and the Mayor shall be 2019, and shall be for a four-year term. The base year
for elections for City Council Members for Precincts 1, 2, and 3 shall be 2021 and shall
be for a four-year term. These base year dates are established only for the purpose of
scheduling elections and staggering terms.
All elected officials who are in office at the time of adoption of this Charter shall
continue in office until their respective terms expire or are otherwise limited or
terminated; and, as to elected or appointed officials, for such additional consecutive terms
for which they seek and win election. Nothing in this Charter except as specifically
provided herein, shall affect the rights, privileges, or immunities of elected or appointed
officials, existing at the time of adoption of this Charter.
ARTICLE IV.
MAYOR AND CITY COUNCIL
Section 4.01. Mayor.
(a) Powers and Duties. The Mayor shall exemplify good citizenship and exhibit a
cooperative spirit. The Mayor shall have the following powers and duties:
(1) To be recognized as the official head of the City for all ceremonial
purposes, and by the courts for the purpose of accepting and receiving
civil process for the City, and by the governor for purpose of military law.
To sign all contracts the City enters into on behalf on the City.
(2) In time of public danger or officially declared state of emergency, the
Mayor shall assume the role of Emergency Management Director, take
command of the police and fire departments, maintain order, and enforce
the law.
(3) To preside over all meetings of the City Council with authority to
participate in discussions, but without power to vote.
(4) To present recommendations to the City Council on the requirements of its municipal
government.
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(5) To exercise a veto power over ordinances adopted by the City Council within five (5)
days of adoption by the City Council, except the Mayor may not exercise veto power
over:
(i) an emergency ordinance as defined in Florida Statutes.
(ii) those ordinances adopted as a result of quasi-judicial proceedings,
when such proceedings are mandated by law; and
(iii) ordinances proposing Charter amendments, which the City Council
is required by law or by this Charter to place on the ballot.
(6) The Mayor shall see that the provisions of this Charter, ordinances, laws, and rules of
the City are complied with, and enforced. The Mayor shall have the power to make
general investigations into the official conduct and affairs of all City officers or
employees of the City, and may examine the conditions of all City books, papers, records,
property, and equipment. It shall be his/her duty to make a report to the City Council of
all violations or neglect of duty or any misfeasance, malfeasance or nonfeasance in
office, neglect of duty or improper conduct on the part of any City officer or employee
that may come to his knowledge. The Mayor shall put down riots and unlawful
assemblies, and may use the police and common power of the City for such purposes, and
shall see that peace, good order, safety, and good morals are preserved within the City;
the Mayor may veto any official ordinance of the City Council, subject to the limitations
hereinafter prescribed; may call the City Council together in special session; and shall
recommend to the City Council such measures from time to time, as to him/her shall
seem wholesome and proper.
(7) The Mayor is to hold no other elected public office while holding said office.
(8) The Mayor may be removed from office as set forth in Sec. 100.361, Florida Statutes.
(9) The Mayor Pro Tem shall be chosen to serve in event of the Mayor's absence, as set
forth in Section 4.03(b).
(b) Vacancy.
(1) Vacancy caused by death, resignation, refusal of the Mayor to serve, removal,
or for any other reason, shall be filled by the Mayor Pro Tem as Acting
Mayor, who shall serve until a successor is appointed and sworn in. The City
Council shall fill the vacancy by a majority vote, and such vacancy shall be
filled within thirty (30) days after the vacancy occurs. The appointed Mayor
shall serve the unexpired term of the previous Mayor.
(2) The Mayor appointed by the City Council must meet the qualifications for
office as set forth in this Charter at the time of appointment.
(c) Compensation. The salary of the Mayor shall be set by ordinance, which shall
take effect upon the Mayor assuming office following the next Mayoral
election.
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(d) Signature of the Mayor. Every ordinance passed by the City Council, before
becoming law, shall be presented to the Mayor for his signature and approval
within five (5) business days after it has passed. Unless exercising veto power,
the Mayor shall sign it and return it to the City Clerk with the date of his/her
signature. If the Mayor fails to return any ordinance to the City Clerk before the
next regular City Council meeting following the date of passage of the
ordinance, unless the ordinance has been vetoed the Mayor shall be deemed to
have approved the ordinance and it shall become law without his signature or
further action.
Section 4.02. City Council.
The City Council shall consist of five (5) electors who shall be designated as follows:
City Councilmember at large Group 1.
City Councilmember at large Group 2.
City Councilmember — Precinct 1
City Councilmember — Precinct 2
City Councilmember — Precinct 3
(a) Powers and Duties. City Council Members shall exemplify good citizenship and
exhibit a cooperative spirit. The City Council shall have the following powers and duties:
(1) To legislate for the City by adopting ordinances and resolutions in the best
interest of all citizens of the City.
(2) To adopt the annual budget and all other appropriations necessary for
efficient City government.
(3) To override the Mayor's veto of an ordinance by an affirmative vote of
two thirds of the entire City Council.
(4) To devote such time as is necessary to the performance of City Council
duties and hold no other elected public office or be an employee of the
City while a City Council Member.
(5) The City Council shall appoint the City Manager, City Attorney and City
Clerk and Department Heads by a majority vote of the entire City Council.
(6) The City Council may, in the investigation of charges against municipal
officers, assistants, employees, and members of the City Council, or of
any other matters coming before them, issue subpoenas and compulsory
process under the hands of the Mayor, the Clerk, and the seal, for the
attendance of any person, firm or corporation, and for the production of
books, papers, and records; and Mayor and Clerk shall each have authority
to administer oaths and affirmations; and take depositions.
(7) The City Council, by majority vote, may remove any member of the City
Council with four (4) consecutive unexcused absences.
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(b) Vacancies.
(1) If a vacancy on the City Council is caused by death, resignation, refusal of
any City Council Member to serve, removal of any City Council Member,
the residency relocation of a City Council Member from the precinct from
which the City Council Member is elected, or for any other reason, the
vacancy shall be filled for the unexpired term of the vacated seat by a
majority vote of the remaining City Council Members, and such vacancies
must be filled within thirty (30) days after the vacancy occurs. The
appointed City Council Member may serve the unexpired term of the
previous City Council Member unless the unexpired term of the previous
City Council Member, is twenty-eight (28) months or longer. If the
unexpired term is twenty-eight (28) months or longer, a person shall be
elected at the next general election to fill the unexpired portion of such
term.
(2) In the event of a military leave of absence for any elected municipal
officer, such leave of absence shall be in accordance with current Florida
Statutes.
(3) The City Council Member appointed by the City Council must meet the
qualifications for office as set forth in this Charter at the time of
appointment.
(c) Compensation. The salary of City Council Members shall be set by ordinance
resolution; said compensation shall take effect upon the City Council Member assuming
office following the next City Council election.
Section 4.03. City Council Procedures.
(a) Meeting Rules and Procedures. The City Council shall determine its own rules
of procedure and order of business. The City Council shall meet regularly at
least once every month at such times and places as the City Council may
prescribe. Policies and Procedures for the City Council shall be set forth by
ordinance resolution.
(b) Mayor Pro Tem. The City Council, at its first regular meeting in April, shall
select from among its members a Mayor Pro Tem. The Mayor Pro Tem so
chosen shall, in the absence or disability of the Mayor, preside over the
meetings of the City Council and perform all the duties and exercise all the
authorities of the Mayor. The Mayor Pro Tern's term of service shall be for one
year. The Mayor Pro Tern shall retain all voting privileges of an elected
member of the City Council.
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Section 4.04. Prohibitions.
(a) Appointment and Removal. No individual City Council Member shall in any manner
dictate the appointment or removal of any administrative officer or employee whom the
City Manager or Department Heads are empowered to appoint. The City Council may,
however, express its views and fully and freely discuss any and all matters with the City
Manager or Department Heads pertaining to the appointment and removal of City officers
and employees.
(b) Interference with Administration. The City Council or City Council Members
shall deal with the City officers and employees, who are subject to the direction
and supervision of the City Manager, solely through the City Manager. Neither
the City Council nor City Council Members shall give orders to any such
officer or employee, either publicly or privately. It is the express intent of this
Charter that recommendations for improvement of municipal governmental
operations by individual City Council Members be made solely to and through
the City Manager.
(c) Holding other Office. No elected City official shall hold any appointive City
office, City board membership, or City employment while in office, except as
may be provided by State law. No former elected City official shall hold any
compensated appointive City office until one year after having last served as an
elected official.
ARTICLE V.
APPOINTED CITY OFFICIALS
The City Council shall appoint the City Manager, the City Attorney, and the City Clerk.
Section 5.01. City Manager.
There shall be a City Manager who shall be appointed or dismissed by the City Council,
by a majority vote of the entire City Council, and who shall serve at the pleasure of the
City Council. The City Manager shall direct all Department Heads and oversee the daily
operations of the City. The compensation to be paid the City Manager for services
rendered by said manager, shall be set by the City Council in the contract between the
City Manager and the City.
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Additionally, the City Manager shall:
(a) Attend the meetings of the City Council.
(b) Draw and sign vouchers upon the depositories, which vouchers shall be
countersigned by the City Clerk Finance Director and keep a true and accurate
account of the same.
(c) Shall prepare and submit to the City Council once each month a statement of
all finances, receipts, and disbursements.
(d) Provide administrative services as required by the City Council.
(e) See that all laws, provisions of this Charter, and acts of the City Council,
subject to his/her direction and supervision, are faithfully executed.
(f) Coordinate with the City Clerk and Department Heads and submit the annual
budget, budget message, and capital programs to the City Council in the form
prescribed by general law.
(g) Submit to the City Council and make available to the public a complete report
on the finances and administrative activities of the City as of the end of each
fiscal year.
(h) Keep the City Council fully advised as to the financial condition and future
needs of the City and make recommendations to the City Council concerning
the affairs of the City.
(i) Perform such other duties as are specified in this charter, or adopted by
ordinance, Resolution, or which may be required by the City Council.
(j) City Manager Authority over City Personnel.
In addition to the authority, duties and obligations specified in this Charter, and except
as may be inconsistent with this Charter and/or adopted ordinances, resolutions, and
policies of the City, the City Manager shall:
1. Determine the employment qualifications of the Department Heads and otherwise
handle all aspects of the filling of vacancies in the positions of the Department Heads.
2. Have complete and full authority acting on behalf of the City Council over each
and every Department, Department Head and employee of the City, and full authority
over all operations of the City. However, when any action is required by the Charter or
ordinances on the part of the City Council, such action may be taken by the City Manager
subject to the confirmation by the City Council in accordance with the Charter or
Ordinance.
3. Have the authority to discipline, demote, suspend and/or remove any Department
Head or employee in a manner consistent with the adopted ordinances and personnel
policies of the City. The City Manager may authorize any Director or other
administrative officer who is subject to the City Manager’s direction and supervision to
exercise these powers with respect to subordinates in that officer's department, office, or
agency.
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Section 5.02. City Attorney.
The City Attorney shall serve as the chief legal adviser to the City Council, and shall
represent elected or appointed officials, boards and commissions, and employees in the
course and scope of their official duties or employment, respectively. The City Attorney
shall represent the City in legal proceedings and shall perform any other duties prescribed
by State law, by this Charter, or by ordinance or resolution. The City Council shall
appoint or remove the City Attorney by an affirmative vote of a majority of its members.
The compensation to be paid the City Attorney for the services rendered by said
Attorney, shall be set by the City Council in the Contract between the City Attorney and
the City.
Section 5.03. City Clerk.
There shall be a City Clerk who shall be appointed or dismissed by the City Council, by a
majority vote of the entire City Council, and who shall serve at the pleasure of the City
Council and whose duties and responsibilities are as provided by this Charter. The
compensation to be paid the City Clerk for the services rendered, shall be set by the City
Council.
The City Clerk shall:
(a) Attend all meetings of the City Council.
(b) Maintain minutes and records of the same.
(c) Provided administrative services as required by the City Council.
(d) Review contracts for compliance with policy and City Council direction and attest
to same that then be signed by the Mayor.
(f) Sign all licenses issued by the City.
(g) Keep and have the care and custody of the books, records, papers, legal
documents, and journals of proceedings of the City Council.
(h) Preform such additional duties as may be required by the City Council. All other
powers and duties of the City Clerk shall be as provided by resolution.
Section 5.04. Departments.
Department Heads shall be appointed by the City Manager. The City Manager shall
make recommendations to the City Council regarding the organization of the City
government and prescribe the duties and responsibilities assigned to the various
departments. The City Manager shall direct the Department Heads of the City in a
manner consistent with this Charter and the City's Code of Ordinances. The
compensation to be paid the various Department Heads for the services rendered, shall be
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set by the City Council.
Section 5.05. City Boards, Commissions and Authorities.
(a) Establishment. Unless otherwise provided by law, the City Council shall
establish or terminate by ordinance, Resolution, such boards, commissions, and
authorities as it may deem advisable from time to time.
(b) Membership and Removal. Unless otherwise provided by law, the City Council
shall determine procedures, membership and removal from City boards,
commissions, and authorities.
ARTICLE VI.
ELECTIONS
Section 6.01. Nonpartisan Elections.
All nominations and elections for the offices of Mayor and City Council Members shall
be conducted on a nonpartisan basis.
Section 6.02. Electors.
Any person, who is a resident of the City, is a qualified Florida elector, and who has been
assigned a voter registration number by the County Supervisor of Elections to vote shall
be an elector of the City.
Section 6.03. Qualifications, Eligibility, and Filing Fee.
(a) Qualifications and Eligibility. Any person who is a resident of the City, has
qualified as a Florida elector, and has been assigned a voter registration number
by the County Supervisor of Elections to vote not less than one (1) year prior to
the end of the qualification period, shall be an eligible candidate for the office
of Mayor or City Council member. Candidates for City Council Member from a
Precinct must have been a resident of the declared precinct for at least one (1)
year prior to the end of the qualification period.
(b) Qualifying Fee. Each candidate shall pay to the qualifying officer a qualifying
fee in the amount as set forth by City resolution as well as an election
assessment as provided by Florida State Law.
(c) Determination of Qualifications and Eligibility. The Supervisor of Elections
shall be the judge of qualifications for candidates for the positions of Mayor
and City Council.
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(d) Determination of person elected In the case of two or more persons receive an
equal and highest number of votes for the same office, the election shall be
determined as per Florida Statutes, Title IX, Chapter 100, Section 100.181.
Section 6.04. Elections. Procedures.
(a) General Elections. The Supervisor of Elections shall be the Filing Officer for
the City of Crestview and shall conduct all elections in accordance with Florida
Statutes. The election shall be held in conjunction with the November General
election commencing in November 2022.
(b) Canvassing Board Elections shall be conducted, and results shall be tabulated,
returned, and canvassed by a board in accordance with general law. The
(c) canvassing board shall submit certified election results to the City Clerk. In a
City election, where a County canvassing board would not be impaneled, the
canvassing board shall include the Supervisor of Elections, a sitting County
Judge, and the City Clerk.
Section 6.05. Candidate Qualifying Oath.
(a) Qualifying Oath or Affirmation. Any person who is qualified under the laws of
the State and this Charter may become a candidate for the office of Mayor or
City Council by taking and subscribing to an oath or affirmation and filing the
same with the Supervisor of Elections during business hours during the period
prescribed by general law for qualification of candidates for election to City
offices.
(b) Form. The form of the oath or affirmation shall be as provided by Florida law.
Section 6.06. Commencement of Term of Office.
The term of office of any elected official (Mayor or City Council Member) will
commence on the first regular meeting of the City Council after his or her election, at
which time the newly elected official shall take an oath of office and be installed in
office.
In the event of a special election or other election other than the primary or general
election, the term of office of any elected official will commence on the third day after
his or her election has been certified, at which time the newly elected official shall be
given an oath of office and installed in office, or as provided by State law, unless the
commencement date falls on a legal or City holiday, in which case the term of office will
commence on the next day that is not a legal or City holiday.
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Section 6.07. City Council Precincts
(a) Number of Precincts. There shall be three (3) City Council precincts. The
boundaries of the three (3) precincts the which shall change to the following upon
approval of this charter by the electorate of the City, being described more
particularly as:
City Council Precincts: The City of Crestview shall be divided into three precincts,
numbered as follows: Number One: Central Crestview as bordered by U S Highway 90
on the north and Interstate 10 on the South, Number Two: South Crestview as bordered
by Interstate 10 on the North. Number Three: North Crestview as bordered by U.S.
Highway 90 on the south.
Charter Amendments
Section 7.01. Charter Amendments.
(a) Initiation by City Council. The City Council may propose amendments by
ordinance to this Charter. Upon adoption of the initiating ordinance, the City
Council shall submit the proposed amendment to a vote of the electors at the
next general election held within the City or at a special election called for such
purpose.
(b) Initiation by Petition. The electors of the City may propose amendments to this
Charter in accordance with the provisions of Sec. 166.031, Florida Statutes.
(c) Consistency. The method for Charter amendments shall be consistent with State
law.
The City Council shall adopt such ordinances and resolutions as are required to affect the
transition. Ordinances adopted within sixty (60) days of the first City Council meeting
under this Charter for facilitating the transition may be passed as emergency ordinances
following the procedures prescribed by law.
ARTICLE VIII
MISCELLANEOUS
Section 8.01. Code of Ethics.
The City of Crestview shall subscribe to and abide by the Code of Ethics for Public
Officers and Employees as provided in the Florida Statutes.
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ARTICLE IX.
SCHEDULE
Section 9.01. Effective Date.
Upon approval of a majority of the electorate voting at a referendum on this Charter, this
Charter will become effective on November 15, 2020.
Section 9.02. Ordinances Preserved.
All ordinances in effect upon the adoption of this Charter, to the extent not inconsistent
herewith, shall remain in full force and effect until amended or repealed.
Section 9.03. Repeal of Former Charter Provisions.
All affected Charter provisions in effect prior to the effective date of this Charter
revision are repealed, provided that all extra territorial powers of the City conferred by
special act or otherwise are preserved and can be repealed or modified only by
referendum or as otherwise provided by law.
Section 9.04. Precedence over Code Provisions.
If a conflict exists between the provisions of this Charter and the Code of Ordinances, the
Charter provisions shall prevail.
Section 9.05. Officers and Employees.
The adoption of this Charter shall not affect or impair the rights, privileges or immunities
of City officers or employees at the time of the effective date of this Charter, including
rights provided for pursuant to Chapter 447, Florida Statutes, and collective bargaining
agreements. Elected officers shall continue to hold their offices for the terms prescribed
by the Charter in effect on the date of their election, and they shall discharge their duties
until their successors are elected.
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Section 9.06. Existing Rights, Obligations, Duties and Relationships.
(a) Continuity. All rights, claims, actions, orders, contracts and legal or
administrative proceedings involving the City shall continue except as
modified pursuant to the provisions of this Charter.
(b) Obligations. No debt, contract obligation, or assessment by the City shall be
impaired by adoption of this Charter. All existing debts, obligations and
assessments shall remain valid and enforceable, according to their terms, under
the Charter provisions applicable at the time the debt was incurred, contract
signed, or assessment imposed. All obligations and rights arising in connection
with projects financed under former Charter provisions shall be unaffected and
remain in full force and effect as if the borrowing, taxing, bonding, or other
financing provisions had survived the adoption of this Charter.
(c) Other Government Units. All existing rights, obligations, duties and
relationships by law or agreement between the City and other governmental
units shall be unaffected by the adoption of this Charter and remain in full
force and effect.
Terms for the officers elected in 2017 and 2019. The terms of the elected
officials elected in 2017 shall be extended until after the election of November
2022. The terms of the elected officials elected in 2019, shall be extended until
November of 2024. As determined by the Charter revisions of 2018, should the
City Clerk resign their position prior to November 2022, the City Clerk position
shall become appointed as allowed in section 5.03 of this Charter.
Section 9.07. Transition.
The City Council shall adopt such ordinances and resolutions as are required to affect the
transition. Ordinances adopted within sixty (60) days of the first City Council meeting
under this Charter for facilitating the transition may be passed as emergency ordinances
following the procedures prescribed by law.
Section 9.08. Severability.
If any section or part of a section of this Charter shall be held invalid by a court of
competent jurisdiction, the court decision invalidating any section or part of said section
shall not affect the remainder of this Charter or the context in which the invalidated
section or part of section may appear, except to the extent that an entire section or part of
section may be inseparably connected in meaning and effect with the section or part of
section to which the court decision may directly apply.
[End of Charter revisions]
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52 Tips for Successful Public Service
SOME IDEAS ON HOW TO GOVERN BETTER
by E.A. Mosher, former Executive Director
League of Kansas Municipalities
1. Learn all you can about your city, its history, its operations, its financing. Do your
homework. Know your city ordinances. Dust off your comprehensive plan.
2. Devote sufficient time to your office and to studying the present and future problems
of your community.
3. Don't burn yourself out on the little things, while recognizing that they are often
important to the public. Save some energy and time - for the important matters.
4. Don't act as a committee of one; governing a city requires a team effort - practically
and legally.
5. Don't let honest difference of opinion degenerate into personality conflicts.
6. Remember that you represent all the people of your community, not just neighbors and
friends. Be wary of personal experiences coloring your public decisions.
7. Take your budget preparation job seriously, for it determines what your city does or
does not do for the coming year and will influence what happens in future years as well.
8. Establish policy statements. Written policy statements let the public, and the city staff,
know where they stand. They help the governing body govern and writing them provides
a process to develop consensus.
9. Make decisions on the basis of public policy and be consistent. Treat similar situations,
similarly, and avoid favoritism.
10. Focus your attention on ways to prevent problems, rather than trying to solve them as
they occur. Filling potholes is one approach; developing plans to prevent them is another.
11. Don't be misled by the strong demands of special interest groups who want it done
now, their way. Your job is to find the long-term public interest of the community as a
whole, and you may be hearing from the wrong people.
12. Don't rush to judgment. Few final actions have to be taken at the first meeting they
are considered. Avoid crisis management.
13. Don't be afraid to change. Don't be content to just follow the routine of your
predecessors. Charge your appointed officers and employees with being responsible for
new ideas and better ways. Listen to what they have to say.
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14. Don't give quick answers when you are not sure of the real answer. It may be
embarrassing to appear ignorant, but it can be more embarrassing and damaging, to tell a
person something that is wrong.
15. As an individual, even if you are the mayor, do not make promises you cannot
deliver! Most decisions and actions require approval of the governing body, and this
takes a majority vote.
16. Remember that you have legal authority as a governing body member only when the
governing body is in legal session.
17. Don't spring surprises on your fellow governing body members or your city staff,
especially at formal meetings. If a matter is worth bringing up for discussion, it is worth
being on the agenda. Surprises may get you some publicity, at the embarrassment of
others, and tend to erode the team approach to governance.
18. Participate in official meetings with the dignity and decorum fitting those who hold a
public trust. Personal dress and courteous behavior at meetings help create an
environment for making sound public decisions.
19. Conduct your official public meetings with some formality and follow rules of
procedure. Have an agenda and follow it. Most governing body members agree that
formal meetings expedite the process and tend to promote better decision making.
20. Don't be afraid to ask questions. It is one of the ways we learn.
21. Vote yes or no on motions. Do not cop out by abstaining, except when you have a
conflict of interest. A pass does not relieve you of responsibility when some decision
must be made.
22. Once a majority decision of the governing body has been made, respect that official
position, and defend it if needed, even if you personally disagreed.
23. Respect the letter and intent of the open meetings law. But also keep private and
confidential matters to yourself - do not gossip.
24. Retain competent, key employees, pay them well, trust their professional judgment
and recognize their authority and responsibilities.
25. Don't bypass the system. If you have a manager or other chief administrative officer,
stick to policymaking, and avoid personal involvement in the day-to-day operations of
the city. If you do not have an administrative officer, make sure you have some
management system that officers, employees, and the public understand.
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26. Don't let others bypass your system - insist that people such as equipment service
suppliers first work with your city staff. If direct contact with governing body members is
necessary, this should be with the governing body as a whole or a committee and not on a
one-on-one basis.
27. Don't pass the buck to the staff or employees when they are only following your
policies or decisions.
28. Don't always take no for an answer. The right question may be “How can we do
this?” instead of “May we do this?” Be positive!
29. Learn to evaluate recommendations and alternative courses of action. Request your
staff to provide options. Encourage imaginative solutions.
30. Avoid taking short-term gains at the expense of long-term losses. Be concerned with
the long-term future of the city.
31. In determining the public interest, balance personal rights and property interests, the
possible harm to a few versus the good of the many. Recognize that in some situations,
everyone cannot be winner.
32. Be concerned with the total development - physical, economic, and social - of your
community.
33. Don't act as if the city operates in a vacuum. Cities must work within the
intergovernmental system to be effective. Keep in contact and cooperate with your
federal, state, county, and school officials.
34. Get to know the officials of neighboring and similar size cities. Visit other cities,
particularly those with a reputation of being well run.
35. Learn to listen - really listen - to your fellow governing body members and the public.
Hear what they are trying to say, not just the words spoken.
36. Keep your constituents informed and encourage citizen participation.
37. Be friendly and deal effectively with the news media. Make sure what you say is what
you mean. Lack of good communication is one of the big problems of cities.
38. Remember that what you say, privately and publicly, will often be news. You live in a
glass house. Avoid over-publicizing minor problems.
39. Expect, and respect, citizen complaints. Make sure that your governing body
members, and your city, has a way to effectively deal with them. Have a follow-up
system.
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40. Be careful about rumors. Check them out. Help squelch them when you know they
are false.
41. Appoint citizen advisory committees when you need them but be prepared to follow
their advice if you use them.
42. Take care in your appointments to boards and commissions. Make sure they are
capable as well as representative of the whole community.
43. Use manuals, guides and other technical assistance and information available from
other agencies. Attend workshops and conferences put on for your benefit.
44. Pace yourself. Limit the number of meetings you attend. Set some priorities,
including the need to spend time with your family. Recognize that life - and the city - is
dependent on a lot of things you have little control over.
45. Establish some personal goals and objectives. What do you want to accomplish this
year? Next year?
46. Help develop some short-term and long-term goals and objectives for your city and
check your progress at least every six months.
47. Similarly, help your city develop a vision of the future. Plan from the future to the
present - no vision, no plan. One of the important purposes of a governing body is to
establish a vision for the future.
48. Focus on the future and try to leave your city better than that which you inherited as a
city officer.
49. At least once a year, schedule a governing body discussion about how you are
governing. Review the processes and procedures. Sit back and ask, “How are we doing?”
“How can we do things better?”
50. Be enthusiastic about your public service, and the privilege you have, and let the
public know it. But maintain your sense of humor. Don't take yourself or the business of
government so seriously that you don't enjoy it. It should be a fun as well as rewarding
experience.
51. Be a leader, as well as part of the team of elected and appointed officials who were
selected to make your city an even better place to live.
52. Celebrate Good things do happen. Let the public share your successes. Always
focusing on problems and issues may leave you, the governing body, and the public, to
believe that nothing positive ever happens.
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Additional Training and Resource Materials
Florida League of Cities:
https://www.floridaleagueofcities.com/
Florida Municipal Officials Manual:
https://www.floridaleagueofcities.com/research-resources/florida-municipal-officials-
manual. (Contact the office of the City Clerk for a hard copy)
National League of Cities:
http://www.nlc.org
Florida Ethics Laws can be found in Chapter 112, Part Ill, of the Florida Statutes -
www.leg.stat.fl.us/statutes/.
Link to Precinct Map
https://www.cityofcrestview.org/DocumentCenter/View/2137/Precinct-Map?bidId=
Link to Code of Ordinances:
https://library.municode.com/fl/crestview/codes/code_of_ordinances
Link to Public Portal:
https://portal.laserfiche.com/Portal/Welcome.aspx?repo=r-36a219e0.
City Strategic Plan – 2020 – Link to City Manager Page:
https://www.cityofcrestview.org/476/City-Manager.
City of Crestview Intranet
https://www.cityofcrestview.org/425/HUB-NET
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Exhibits
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of
interest will vary greatly depending on whether you hold an elective or appointive position. For this reason,
please pay close attention to the instructions on this form before completing and filing the form.
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Roberts Rules of Order- Simplified
Guiding Principle:
Everyone has the right to participate in discussion if they wish, before anyone
may speak a second time.
Everyone has the right to know what is going on at all times. Only urgent matters
may interrupt a speaker.
Only one thing (motion) can be discussed at a time.
A motion is the topic under discussion (e.g., “I move that we add a coffee break to this
meeting”). After being recognized by the president of the board, any member can
introduce a motion when no other motion is on the table. A motion requires a second to
be considered. Each motion must be disposed of (passed, defeated, tabled, referred to
committee, or postponed indefinitely).
How to do things:
You want to bring up a new idea before the group.
After recognition by the president of the board, present your motion. A second is required
for the motion to go to the floor for discussion, or consideration.
You want to change some of the wording in a motion under discussion.
After recognition by the president of the board, move to amend by
adding words,
striking words or
striking and inserting words.
You like the idea of a motion being discussed, but you need to reword it beyond
simple word changes.
Move to substitute your motion for the original motion. If it is seconded, discussion will
continue on both motions and eventually the body will vote on which motion they prefer.
You want more study and/or investigation given to the idea being discussed.
Move to refer to a committee. Try to be specific as to the charge to the committee.
You want more time personally to study the proposal being discussed.
Move to postpone to a definite time or date.
You are tired of the current discussion.
Move to limit debate to a set period of time or to a set number of speakers. Requires a
2/3rds vote.
You have heard enough discussion.
Move to close the debate. Requires a 2/3rds vote. Or move to previous question. This cuts
off discussion and brings the assembly to a vote on the pending question only. Requires a
2/3rds vote.
You want to postpone a motion until some later time.
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Move to table the motion. The motion may be taken from the table after 1 item of
business has been conducted. If the motion is not taken from the table by the end of the
next meeting, it is dead. To kill a motion at the time it is tabled requires a 2/3rds vote. A
majority is required to table a motion without killing it.
You believe the discussion has drifted away from the agenda and want to bring it
back.
Call for orders of the day.
You want to take a short break.
Move to recess for a set period of time.
You want to end the meeting.
Move to adjourn.
You are unsure that the president of the board has announced the results of a vote
correctly.
Without being recognized, call for a “division of the house." At this point a roll call vote
will be taken.
You are confused about a procedure being used and want clarification.
Without recognition, call for "Point of Information" or "Point of Parliamentary Inquiry."
The president of the board will ask you to state your question and will attempt to clarify
the situation.
You have changed your mind about something that was voted on earlier in the
meeting for which you were on the winning side.
Move to reconsider. If the majority agrees, the motion comes back on the floor as though
the vote had not occurred.
You want to change an action voted on at an earlier meeting.
Move to rescind. If previous written notice is given, a simple majority is required. If no
notice is given, a 2/3rds vote is required.
You may INTERRUPT a speaker for these reasons only: to get information about
business – point of information to get information about rules – parliamentary inquiry
if you can't hear, safety reasons, comfort, etc. – question of privilege
if you see a breach of the rules – point of order
if you disagree with the president of the board’s ruling – appeal
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Roberts Rules of Order Quick Reference
Must Be
Seconded
Open for
Discussion
Can be
Amended
Vote Count
Required to
Pass
May Be
Reconsidered or
Rescinded
Main Motion √ √ √ Majority √
Amend Motion √ √ Majority √
Kill a Motion √ Majority √
Limit Debate √ √ 2/3rds √
Close Discussion √ 2/3rds √
Recess √ √ Majority
Adjourn (End meeting) √ Majority
Refer to Committee √ √ √ Majority √
Postpone to a later time √ √ √ Majority √
Table √ Majority
Postpone Indefinitely √ √ √ Majority √
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City Council Handbook Final
Motions Chart
Rank Second? Debatable? Amendable? Vote?
PRIVILEGED MOTIONS
Fix time to which to adjourn 13 Yes No Yes Majority
Adjourn 12 Yes No No Majority
Recess 11 Yes No Yes Majority
Raise a question of privilege 10 No No No Chair decides
Call for orders of the day 9 No No No At request of
one member
SUBSIDIARY MOTIONS
Table 8 Yes No No Majority
Previous question or call the
question*
7 Yes No No Two-thirds
Limit or extend limits of
debate
6 Yes No Yes Two-thirds
Postpone to a certain time 5 Yes Yes Yes Majority
Refer to committee 4 Yes Yes Yes Majority
Secondary amendment Yes Yes No Majority
Primary amendment Yes Yes Yes Majority
Amendment* 3 Yes Yes Yes Majority
Postpone indefinitely 2 Yes Yes No Majority
MAIN MOTION
Main motion 1 Yes Yes Yes Majority
* Amendment and previous question may be applied
to motions higher than themselves.
INCIDENTAL
MOTIONS
Second? Debatable? Amendable? Vote?
Request for information No No No Chair responds
Point of order No No No Chair rules
Appeal Yes It depends No Negative
*Interruption of Speaker allowed only on incidental motions
BRING-BACK
MOTIONS
Second? Debatable? Amendable? Vote?
Reconsider Yes It depends No Majority
Rescind Yes Yes Yes §
Amend something previously adopted Yes Yes Yes §
Take from table Yes No No Majority
§ Majority with previous notice, two-thirds without
notice, or majority of entire membership
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Organizational Chart
Page 227 of 240
CITY OF CRESTVIEW Item # 12.1.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Tim Bolduc, City Manager
DATE: 12/8/2022
SUBJECT: City Manager Updates
BACKGROUND:
Monthly Report Submittal
DISCUSSION:
The City Manager will update on the following projects:
1. Vinyard Village affordable housing project
2.RC track design work
3. Mainstreet Construction Project
4. City Manager's Report
5. Legislative & appropriation Priorities Discussion
6. Springhill Cemetery
7. Welcome Signs
8. CSX Lease update
9. Potential Property Purchase for future City Hall Improvements
10. Council Chamber remodel discussion
11. Branding Campaign Discussion
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
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Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
No Impact on this item.
RECOMMENDED ACTION
No action required.
Attachments
None
Page 229 of 240
CITY OF CRESTVIEW Item # 12.2.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Gina Toussaint, Finance Director, Wendy Buttke, Accountant
DATE: 12/8/2022
SUBJECT: Financial Update - Finance Director
BACKGROUND:
This is a presentation of the monthly financial information as required by the City Charter.
DISCUSSION:
Below you will find the link to the November disbursement registers. Due to the limited number of meetings
in November and December, a link will be provided at a later date for the Unaudited Schedules of Revenues &
Expenditures as well as the Cash Carryforward Report for the month and year to date ending September 30,
2022 as well as the monthly financials for October, 2022.
Follow this link by clicking on the icon with the arrow for the November check registers;
https://portal.laserfiche.com/Portal/DocView.aspx?id=163037&repo=r-36a219e0
https://portal.laserfiche.com/Portal/DocView.aspx?id=163038&repo=r-36a219e0
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
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Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
N/A
RECOMMENDED ACTION
No action is required for this item.
Attachments
None
Page 231 of 240
CITY OF CRESTVIEW Item # 12.3.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Stephen McCosker, Police Chief
DATE: 12/8/2022
SUBJECT: Presentation - Chief Stephen McCosker
BACKGROUND:
As part of the "City Manager's Updates", Mr. Bolduc has requested an update of the police department be
presented.
DISCUSSION:
As the police department closes out 2022 and heads into 2023 there are several programs the members of the
police department would like to highlight. Officer Christoper Lewis will be speaking about the "Please Be
Kind". This a "grassroots" program for people living with special needs. Officers recognized a need,
researched possible solutions and developed a program to fit our community. Officer Kristen Peters will speak
about the "Are you Okay" program. This program has been revamped by officers to meet our current
needs. She will also speak on the "Peer to Peer" Program. This is another "grassroots" program designed to
help police officers and firefighters maintain their mental health resiliency.
Chief Stephen McCosker will close with some information about the police department, recent events, the
current state of the department and information about the forthcoming Crestview Police Athletic/Activities
League (PAL).
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Page 232 of 240
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
No impact on this item.
RECOMMENDED ACTION
No action is required for this item.
Attachments
1. City Manager Report
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City Manager's Report
City of Crestview Police Department
Page 234 of 240
Please Be Kind
•Aid First Responders in communicating with those who have Special
Needs
•Better Streamline Aid to those who needs Special Care
•Promote positive communication between Special Needs Citizens
and First Responders
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WHO QUALIFIES?
•Any Citizen with a Mental Special Need (Autism, Schizophrenia, Down
Syndrome, etc.)
•Any Citizen with a Physical Special Need (Amputee, Cerebral palsy,
Epilepsy, etc.)
•~Any Citizen can enroll themselves or have a Loved one enroll them
on their Behalf~
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Page 237 of 240
•Confront lack of research and
resources for first responders.
•Create culture shifts to reduce
stigma regarding behavioral
health and advance early
prevention and intervention
• Improve mission readiness,
preserve the force, and improve
the long-term health of members,
families, and retirees.
•Provide additional training to
prepare peer team members to
serve as peer navigators, assisting
fellow first responders to identify
and obtain needed external
resources.
Peer to Peer
Page 238 of 240
CITY OF CRESTVIEW Item # 13.1.
Staff Report
CITY COUNCIL MEETING DATE: December 12, 2022
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 11/16/2022
SUBJECT: Mae Reatha Coleman Citizen of the Year Selection
BACKGROUND:
Resolution 2020-14 re-established the Mae Reatha Coleman Citizen of the Year Award, which was originally
established in 2012.
DISCUSSION:
The nomination committee met on November 10, 2022 to select a candidate from the submitted nominations.
The presentation of the award shall take place at a ceremony prior to the January 9, 2022 City Council meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
Budgeted item.
Page 239 of 240
RECOMMENDED ACTION
Request a motion to approve the selection of the nomination committee for the Citizen of the Year Award.
Attachments
None
Page 240 of 240