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Home My Public Portal AboutGulfstream Work Order #2 Renee Basel From:Mike Avirom <mike@aviromsurvey.com> Sent:Thursday, March 1, 2012 3:26 PM To:Danny Brannon Cc:Marisha Kreitman Subject:Gulfstream Work Order #2 Attachments:image007.jpg; image008.jpg; image009.jpg; Town of Gulf Stream.pdf Danny, Attached is the completed work order, what is the timing on the notice to proceed? Regarding the meeting, we would like to make sure this submittal to you is as seamless as possible. We have a better understanding of what you want as line types, but would also like to make sure you are receiving the information you need. We can also lend you the aerial map hard drive. Thanks, Michael D. Avirom, P.L.S. President AVIROM & ASSOCIATES, INC. nd 50 S.W. 2 Avenue Boca Raton, FL 33432 Phone: (561) 392-2594 Cell Phone: (561) 289-1727 Fax: (561) 394-7125 http://www.aviromsurvey.com This message is intended only for the named recipient. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. Avirom & Associates, Inc. makes no guarantees that this e-mail and/or attached files are free and clear of the presence of computer viruses, have been tampered with, or contain questionable material or content and accepts no responsibility for the loss or corruption of any data on the addressee's computer as a result of opening this e-mail. All efforts have been made to assure that messages and files generated from this office are free and clear of this type of material. 1 TOWN OF GULF STREAM Overhead Utility Undergrounding Initiative SURVEY WORK ORDER No: 2 Work Scope for Survey Services Required for Phase 2 Date: February 23, 2012 Town will review and negotiate any issues or concerns. Upon successful completion of review and negotiation, Town will issue a notice to proceed. In the event negotiations are not successful, Town will move to next highest ranked provider. Surveyor is requested to provide a proposal including estimated days to complete, a not to exceed fee amount, and a breakdown by activity. The following shall apply. 1. Services provided via this work order shall be provided in accordance with the current Master Agreement. 2. The Town shall provide access to it's record relative to Data, Maps, and Drawings which might be beneficial in delivering the specified deliverables. 3. Surveyor shall invoice for services monthly and/or at the completion of the work. 4. Surveyor shall deliver two sets of drawings depicting required information on 24" x 36" sheets and one set in AutoCAD 2004 or later "dwg" format on media or via electronic method. 5. Utility company input is not considered to be a requirement for this work Order. If surveyor feels such contacts would be beneficial, he should propose such and explain the expected benefits. 6. To ensure that the Town and the surveyor are in agreement as to the deliverables, the Surveyor shall list all proposed tasks deemed necessary to complete the work and the estimated fees for each. 7. Fees for printed sheets shall be as provided for in the Master Agreement rate schedule. 8. All expenses including travel expenses shall be included in the proposal. 9. Drawings will include County Aerial Images or approved equal in a separate layer. The geographic boundaries for Phase 2 extend more or less from the north limits of that portion of the Town of Gulf Stream being east of the hntracoastal waterway southerly to Golfview Drive. See the attached drawing for graphic depiction. Page 1 of 5 100 Sea Road, Gulf Stream, Florida 33483 Telephone: 561-307-9454 Facsimile: 561-795-5678 Email: DBrannon@BnGEnginears.com TOWN OF GULF STREAM Overhead Utility Undergrounding Initiative Northern Boundary of Phase 1 Survey Work Page 2 Of rj 100 Sea Road, Gulf Stream, Florida 33483 Telephone: 561-307-9454 Facsimile: 561-795-5678 Email: DBrannon@BnGEngineers.com TOWN OF GULF STREAM Overhead Utility Undergrounding Initiative The Survey document will include Palm Beach County aerials. Files shall be in an AutoCAD format version 2004 or higher in "dwg" format. Parcel Data and information for survey document obtained by Surveyor to be consistent with County Tax Assessor's data bases. Location and documentation of the following items within and along the right-of- ight-of- way wa are to be included as part of the survey document dtiverables: 1 Centerline and right-of-way lines of all roadways and streets.(where mentioned herein, roadways and streets shall include private and public) 2 Property Plat Information, Plat lines and property ownership lines, Lot and Block numbers, Parcel control nubers, addresses, road and street names. 3 Edges of pavement on all streets. Edges of driveway pavement/pavers.etc from street connection to 10 feet outside the street right-of-way. 4 Geographic tie down to the intersection of the centerlines of South Ocean and Golfview Drive. 5 Edges of Rambles / Sidewalks within right-of-ways or within 10 feet of the right- of-way, 5 Fixed structures and other existing above ground improvements excluding landscaping within road/street right-of-ways or within 20 feet of such right-of- ways. 7 All visible utilities within road right-of-ways or within 10 feet of road right-of- way, including but not limited to water meters, water valves, fire hydrant, Electric boxes, telephone boxes, poles, overhead wires, transformer pads, Tel/CATV pedestals, guying anchors, Resident owned lighting, culverts, ditches over 12" deep, drainage structures, private and public sewer system facilities, and TV Cable boxes. 8 Show all FPL, cable tv, and telephone overhead wires, poles, boxes, and equipment. FPL padmounted transformers not within road right-of-way have been depicted on the attached drawings. 9 Show all known easements known or made available by the Town. 10 Survey to terminus all overhead power lines and associated equipment that are located out of road right-of-way. Indicate all pole locations, down guys, transformers, and in -ground service/splice boxes. I l Provide examples of symbols to be utilized on drawings prior to beginning work for review by the Town. 12 Remote FPL Padmounted transformers have been located by the Town and general location information will be provided by the town for all such transformers not located adjacent to the right-of-ways. Page 3 of 5 100 Sea Road, Gulf Stream, Florida 33483 Telephone: 561-307.9454Facsimile: 561.795.5678 Email: DBrannon@BnGEngineers.com TOWN OF GULF STREAM Overhead Utility Undergrounding Initiative Surveyor' Proposal of Activities and Estimated Fees for each: Description of Activity: Estimated Fee 1. Office research (see attached) 800 Project Surveyor 8 hours @ $100.00 $ 2. Field controls (see attached) 6,000 $ GPS Crew 40 hours @ $150.00 3. Topographic mapping (see attached) 22,500 Field Crew 180 hours @ $125.00 4. CADD Drafting (see attached) 12,665 CAD Operator -AutoCAD 149 hours @ $85.00 $ 5. Coordination, quality assurance and 2,800 deliverables Project Surveyor 16 hours @ $100.00 Principal -in -Charge 8 hours @ $150.00 $ TOTAL NOT -TO -EXCEED FEE AMOUNT $ 44,765 TOTAL ESTIMATED DAYS TO COMPLETE ALL WORK 30 - 45 Survey Fir N�atne:A�/v7iront &A ssociates, luc., 50 SW 2°`1 Ave., Boca Raton, Florida By: /`� '' Q� ' �- Date: 2/29/12 Print Name: Michael D. Avirom Title: President Page 4 of if 100 Sea Road, Gulf Stream, Florida 33483 Telephone: 561.307-9454 Facsimile: 561-795-5678 Email: DBrannon@BnGEngineers.com S AW YING & MAPPING Town of Gulf Stream Surveyor's Proposal of Activities and Estimated Fees for each: -continuation- 1. Research and recover plats and right-of-ways. 2. Recover sufficient boundary and right-of-way monuments to spatially place right-of-way and lot lines. 3. Field locate improvements, utilities, etc. per engineer's scope Sheet 3 or 4 (attached). Obtain rim and invert elevations on sanitary and drainage structures. Obtain top of nut elevation on water main valves. 4. CADD drafting to support mapping. S. Quality assurance coordination with engineer and deliverables. Page 5 of 5 50 SW 2nd Avenue Boca Raton, Florida 33432 561 392 2594 Fax 561 394 7125 www.aviromsurvey.com