HomeMy Public PortalAbout01232023 City Council Regular MinutesCity Council Minutes
January 23, 2023
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich, Council
members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan
Holloway, and various staff members.
2. Invocation, Pledge of Allegiance
2.1. Reverend John Ferguson of Oak Ridge Assembly of God
The Invocation and Pledge of Allegiance was led by Reverend John Ferguson of Oak
Ridge Assembly of God.
3. Open Policy Making and Legislative Session
Mayor JB Whitten announced there is a quorum.
4. Approve Agenda
Mayor JB Whitten requested action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Ryan Bullard to
approve the agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
5. Presentations and Reports
5.1. Recognition of Anna Florence
Mayor JB Whitten requested Chuck Powell to come forward. Director of Parks and
Recreation, C. Powell, congratulated Anna Florence on her retirement and
recognized her 36 years of dedicated service, as well as mentioning she was
Employee of the Year for 2022. Anna Florence came forward to accept a plaque of
appreciation.
Councilmember C. Brown congratulated Anna stating she and the staff will miss her,
as they are like a family.
6. Consent Agenda
Mayor JB Whitten requested action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Douglas
Capps to approve the Consent Agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and Ryan
Bullard. All ayes. Motion carried.
6.1. Water Utility System Hydraulic Modeling Task Order
6.2. Memorandum of Understanding - Crestview Dental Office
6.3. Update Purchasing Manual
6.4. General Engineering and Consulting Services Task Order 2023-02
6.5. Design and Bidding for Utilities on the Bypass Roadway - Task Order 2023-03
6.6. Memorandum of Understanding - Dollar General
6.7. Approval of January 9, 2023 City Council Regular Meeting Minutes
6.8. Approval of January 9, 2023 City Council Special Meeting of the Mae Reatha
Coleman Citizen of the Year Minutes
7. Public Hearings / Ordinances on Second Reading
7.1. Ordinance 1912 - Highway 90 West Annexation
Senior Planner Nicholas Schwendt introduced Ordinance 1912 - Highway 90 West
annexation to the City Council for Second Reading. He went over the timeline and
details of the vacant property.
Senior Planner Nicholas Schwendt explained zoning and current uses for the property
and asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Annexing
to the City of Crestview, Florida, ± 542.53 Acres of Contiguous Lands Located In
Section 13, Township 3 North, Range 24 West, and In Section 14, Township 3
North, Range 24 West, and Being Described as Set Forth Herein; Providing for
Authority; Providing for Land Description; Providing for Boundary; Providing for
Land Use And Zoning Designation; Providing For Amendment to the Base, Land
Use and Zoning Maps; Providing For a Comprehensive Plan Amendment; Providing
for Filing With the Clerk of Circuit Court of Okaloosa County, the Chief
Administrative Officer of Okaloosa County and the Florida Department of State;
Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal
Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and
Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council and from the public.
Hearing none, he called for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember Joe
Blocker to adopt Ordinance 1912 on Second Reading.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and
Ryan Bullard. All ayes. Motion carried.
7.2. Ordinance 1913 - Highway 90 West Comprehensive Plan Amendment
Senior Planner N. Schwendt presented Ordinance 1913- Highway 90 West
Comprehensive Plan to the City Council. He mentioned the Department of Economic
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Opportunity has completed its review and stated there are no provisions that
necessitate a challenge to the Comprehensive Plan Amendment.
Senior Planner N. Schwendt asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the
City of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing
For Authority; Providing For Findings of Fact; Providing For Purpose; Providing For
Changing the Future Land Use Designation From Okaloosa County Agriculture and
Rural Residential to Mixed Use (Mu) on Approximately 542.53 Acres, More or Less,
In Section 13, Township 3 North, Range 24 West, And In Section 14, Township 3
North, Range 24 West; Providing For Future Land Use Map Amendment; Providing
For Severability; Providing For Scrivener's Errors; Providing For Liberal
Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and
Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council and the public. In hearing
none, he called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Ryan
Bullard to approve Ordinance 1913 on 2nd reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps,
Ryan Bullard. All ayes. Motion carried.
7.3. Ordinance 1914 - Highway 90 West Rezoning
City Attorney Jon Holloway swore in Senior Planner N. Schwendt for the quasi-
judicial segments of the meeting.
Senior Planner N. Schwendt introduced Ordinance 1914 - Highway 90 West
Rezoning to the City Council and asked that the staff report be entered into the
record: On November 11, 2022, staff received an application to annex and to amend
the comprehensive plan and zoning designations for property located on Highway 90
West. The subject property is currently located within unincorporated Okaloosa
County with a future land use and zoning designation of Agriculture and Rural
Residential and Agriculture and Residential Rural, respectively. The application
requests the Mixed Use (MU) zoning designation for the property. The Planning and
Development Board recommended approval of the request on December 5, 2022, and
the first reading was approved by the City Council on December 12, 2022.
The property description is as follows: Property Owner: Powell Gillis Jr & Avis
Land, P 0 Box 277, Crestview, FL 32536-0277, Parcel ID: 13-3N-24-1811-0000-
0030 , 14-3N-24-0000-0001-0000, Site Size: 542.53 acres, Current FLU: Okaloosa
County Agriculture and Rural Residential; Current Zoning: Okaloosa County
Agriculture and Residential Rural; Current Land Use: Vacant. The subject property
is currently vacant, and a development application has not been submitted. Based on
the requested land -use and zoning designations, the property can be developed for
residential and/or low -intensity commercial use. Staff reviewed the request for
rezoning and finds the following: The proposed zoning is consistent with the
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proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the
adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable
development on adjacent parcels. Courtesy notices were mailed to property owners
within 300 feet of the subject property on November 14, 2022. The property was
posted on November 22, 2022. An advertisement ran in the Crestview News Bulletin
on November 23 and December 1, 2022.
Senior Planner N. Schwendt asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Providing For the Rezoning of 542.53 Acres, More or Less, of
Real Property, Located In Section 13, Township 3 North, Range 24 West, and In
Section 14, Township 3 North, Range 24 West, from the Okaloosa County
Agriculture and Residential Rural Zoning Districts to the Mixed Use (MU) Zoning
District; Providing For Authority; Providing for the Updating of the Crestview
Zoning Map; Providing For Severability; Providing For Scrivener's Errors;
Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
Ordinances; and Providing For an Effective Date.
JB Whitten called for comment from the Council and the public. Hearing none, he
called for action.
Motion by Councilmember Ryan Bullard and seconded by Councilmember Cynthia
Brown to approve Ordinance 1914 on Second Reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and
Ryan Bullard. All ayes. Motion carried.
7.4. Ordinance 1915 - Amending Chapter 6 of the Land Development Code
Senior Planner N. Schwendt presented Ordinance 1915 to the City Council. He
mentioned the amendments for building heights, overlay districts and setbacks. He
then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Amending
Chapter 6 — Development Standards, of the City Of Crestview Land Development
Code; Providing For Severability; Providing For Scrivener's Errors; Providing For
Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances;
and Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council.
Mayor JB Whitten asked comments that were received, and Senior Planner N.
Schwendt said he spoke to a homeowner about drainage concerns.
City Manager Tim Bolduc explained that that an email was received from an adjacent
owner who was concerned about the elevation of the development. The email was
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forwarded to the Council. He said the development consists of townhomes and
explained the site -plan. He added if there was any deviation from the submitted site
plan, the developer would have to come back to the Council. He displayed the
concept with the proposed elevation explaining the developer had to raise the site to
accommodate the stormwater retention ponds.
In response to Councilmember R. Bullard voicing concerns about any legal
ramifications within the email, City Attorney J. Holloway replied that the Council
does not have any legal concern on a legislative capacity.
Discussion ensued on the height of the buildings determining the ordinance will
serve as a solution to mitigate the issues.
Motion by Councilmember Cynthia Brown and seconded by Councilmember
Douglas Capps to approve Ordinance 1915 on Second Reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and
Ryan Bullard. All ayes. Motion carried.
7.5. Ordinance 1916 - Code Enforcement Mitigation
City Manager Tim Bolduc presented Ordinance 1916 to the City Council which
addresses Code Enforcement Mitigation. He stated the goal is compliance explaining
the fines continue to rise quickly when the property is out of compliance. The fee
structure is based on the property appraisers' value of the property at a minimum of
$5,000.
City Manager Tim Bolduc asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Amending
Chapter 2, Article III., Division 5. — Code Enforcement Special Magistrate, of the
City of Crestview Code of Ordinances; Providing For Authority; Providing For
Filing of This Ordinance With the Clerk of the Circuit Court of Okaloosa County;
Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal
Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and
Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council and from the public.
Resident Kenny Siler came forward and asked the Council to appoint a Board
consisting of citizens to review the cases.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Joe
Blocker to approve Ordinance 1916 on Second Reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and
Ryan Bullard. All ayes. Motion carried.
8. Ordinances on First Reading — No items to report.
9. Resolutions — No items to report.
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10. Action Items — No items to report.
11. City Clerk Report — No items to report.
12. City Manager Report
12.1. Financial Report
Finance Director Gina Toussaint mentioned the link for the financial reports are in
the staff report. She added the auditors will be back to do the field work in March.
12.2. Report to City Council - Wayne Steele on Capital Projects
City Manager T. Bolduc introduced Wayne Steele, Director of Operations, and
Project Manager, Jayce Vanderford.
Director of Operations, Wayne Steele, went over the projects they are working on
daily, as well as the on -going projects. He went over the technical services the
depaitiuent provides and the seven steps of a successful project.
Project Manager, Jayce Vanderford, gave an update of the Wrike Project
Management software that he utilizes for tracking over 600 files. He reviewed the
current capital projects and the funding sources. He went over the projects on the
display that were recently completed and those that are in progress.
Director of Operations, W. Steele, showed the conceptual plans for Brookmeade.
In response to the question from Councilmember C. Brown on stormwater and
wastewater issues, Director of Operations W. Steele replied that Jacobs is working
with M. Criddle on the project. City Manager T. Bolduc added that we will have a
special meeting regarding a 20-year Master Plan to address stormwater, as well as the
wastewater treatment plant.
City Manager T. Bolduc announced the city did not receive any bids for the
downtown project. However, FDOT provided another extension to re -bid.
City Manager T. Bolduc said we still need a name for the East/West Gateway
Connector. Mayor Pro-Tem A. Rencich suggested "Fallen Hero Parkway" and make
it a memorial drive for our first responders. City Manager T. Bolduc replied that we
can memorialize the individuals with plaques, markers etc.
Discussion ensued on the naming of the connector.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember
Cynthia Brown to name the connector road "Fallen Heroes Way".
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, and
Ryan Bullard. All ayes. Motion carried.
13. Comments from the Mayor and Council
Mayor JB Whitten called for comment.
In response to Councilmember D. Capps, City Manager T. Bolduc replied we are
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partnering with the military for a childcare center adding it is essential to get the CDC in
Crestview.
In response to Councilmember C. Brown on the status of the in -home childcare, City
Manager T. Bolduc replied we are partnering with the Small Business Development
Center, as well. The SBDC received a grant to train people to operate child-care facilities.
Discussion ensued on the need to keep the city clean and speeding issues.
Mayor JB Whitten mentioned HB37 stating the Bill requires elected officials to submit
Form 6 which is more extensive than Form 1 for financial disclosure. He voiced concern
that the more extensive form would discourage people from serving on the Council. The
Council concurred with the Mayor's letter in opposition of the Bill.
Mayor JB Whitten mentioned the Overdose Summit was successful. He added there are
plans to form a Task Force to train individuals as the next step. He mentioned Andrae
Bailey made the point that people who are using drugs are unaware that it is laced with
fentanyl. He recognized Chance and Peyton for their work in putting the Summit together.
14. Comments from the Audience
Mayor JB Whitten called for comment from the public. No one came forward.
15. Adjournment
Mayor JB Whitten adjourned the meeting at 7:22 p.m.
Minutes approved this 13th day of February 2023.
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