HomeMy Public PortalAbout06122023 City Council Regular Meeting Agenda Packet
CITY COUNCIL REGULAR MEETING AGENDA
June 12, 2023
6:00 P.M.
CITY COUNCIL CHAMBERS
The Public is invited to view our meetings on the City of Crestview Live stream at https://www.cityofcrestview.org or the City of Crestview Facebook Page. You may submit questions on any agenda item in advance (by
3:00 p.m. the day of the meeting) to cityclerk@cityofcrestview.org.
1. Call to Order
2. Invocation, Pledge of Allegiance
2.1. Pastor Ronnie Bearden of First United Methodist Church
3. Open Policy Making and Legislative Session
4. Approve Agenda
5. Presentations and Reports
5.1. Kiwanis Club Presentation
6. Consent Agenda
6.1. Approval of Minutes of May 22, 2023
6.2. Cartegraph CMMS Software Contract
6.3. AXON Taser/Cameras Contract
7. Public Hearings / Ordinances on Second Reading
8. Ordinances on First Reading
8.1. Ord. 1932 - Third Avenue Annexation
8.2. Ord. 1933 - Third Avenue Comprehensive Plan Amendment
8.3. Ord. 1934 - Third Avenue Rezoning
8.4. Ord. 1935 - Brookmeade Avenue Annexation
8.5. Ord. 1936 - Brookmeade Avenue Comprehensive Plan Amendment
8.6. Ord. 1937 - Brookmeade Avenue Rezoning
9. Resolutions
10. Action Items
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10.1. Main Street Improvements Constructability Review and CEI Services
10.2. Conceptual Plat - White Wolf Run
10.3. Conceptual Plat - Cherry Brook Subdivision
11. City Clerk Report
12. City Manager Report
13. Comments from the Mayor and Council
14. Comments from the Audience
15. Adjournment
All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105. Notices of
meetings and hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any political subdivision
thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency,
conspicuously on such notice, the advice that, if a person decides to appeal any decision made by the board, agency, or commission with respect to any
matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure
that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The
requirements of this section do not apply to the notice provided in s. 200.065(3). In accordance with Section 286.26, F.S., persons with disabilities
needing special accommodations, please contact Maryanne Schrader, City Clerk at cityclerk@cityofcrestview.org or 850-628-1560 option 2 within 48
hours of the scheduled meeting. Any invocation that is offered before the official start of the City Council meeting shall be the voluntary offering of a
private person, to and for the benefit of the City Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed
or approved by the City Council or the city staff, and the City is not allowed by law to endorse the religious beliefs or views of this, or any other
speaker. Persons in attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However,
such invitation shall not be construed as a demand, order, or any other type of command. No person in attendance at the meeting shall be required to
participate in any opening invocation that is offered. A person may exit the City Council Chambers and return upon completion of the opening
invocation if a person does not wish to participate in or witness the opening invocation.
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CITY OF CRESTVIEW Item # 5.1.
Staff Report
CRA MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: Presentation
TO: CRA Board
CC: City Manager, City Clerk, Staff and Attorney
FROM: Elizabeth Roy, CRA Director
DATE: 6/8/2023
SUBJECT: Kiwanis Club Presentation
BACKGROUND:
The Kiwanis Club of Crestview recently sponsored the Memorial Day Service for the City of Crestview.
DISCUSSION:
During the Memorial Day Service, the Kiwanis Club received assistance from several City of Crestview
Departments. The Club would like to recognize the following departments: Fire and Police Combined Honor
Guard, the Public Information Office, and Parks and Recreation/Facility Services for their help with the event.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
None
RECOMMENDED ACTION
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No action necessary
Attachments
None
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CITY OF CRESTVIEW Item # 6.1.
Staff Report
CITY COUNCIL MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader
DATE: 5/24/2023
SUBJECT: Approval of Minutes of May 22, 2023
BACKGROUND:
Routine Approval of Minutes
DISCUSSION:
Draft minutes were distributed prior to the meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the minutes of May 22, 2023.
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Attachments
1. 05222023 City Council Regular Meeting Minutes Draft
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City Council Regular Meeting Minutes - DRAFT
May 22, 2023
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro Tem Andrew Rencich, Council
members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan
Holloway, and various staff members.
2. Invocation, Pledge of Allegiance
2.1. Esme Graff, Ministry Leader - Crosspoint South
The Invocation and Pledge of Allegiance was led by Esme Graff, Ministry Leader for
Crosspoint South.
3. Open Policy Making and Legislative Session
Mayor JB Whitten announced there was a quorum.
4. Approve Agenda
Mayor JB Whitten requested that Agenda item 10.1 be moved right after the presentations
and then called for action.
Motion by Councilmember Joe Blocker and seconded by Mayor Pro-Tem Andrew
Rencich to approve the agenda, as amended.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan Bullard.
All ayes. Motion carried.
5. Presentations and Reports
5.1. Presentation of Awards - John Hamilton, VFW
Mayor JB Whitten asked John Hamilton of the Veterans of Foreign Wars to come
forward to present the awards.
A Certificate of Appreciation was presented to Sgt. Willie Butler for Law
Enforcement of the Year.
A Certificate of Appreciation was presented to Lieutenant Joseph Scott for
Firefighter of the Year.
Lt. Rodney Lancaster presented a Certificate of Appreciation for a Lifesaving Award
to Barbara Beadle for her heroic efforts in saving John Hamilton.
5.2. Recognition of Precision Leadership, LLC and Graduates
Mayor JB Whitten and City Manager T. Bolduc presented a Certificate of
Appreciation to Cole Randall of Precision Leadership.
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City Manager T. Bolduc recognized several of the graduates of the Precision
Leadership Leadershift program stating he believes in investing in the future.
5.3. Presentation of the City of Crestview Bulldog Award
Mayor JB Whitten presenting certificates of Achievement to several of the
outstanding Crestview High School Bulldogs. He explained that they look for traits
that make a student worthy of recognition that include but are not limited to
leadership, perseverance, dedication, and selflessness.
Joshua Cadenhead and Lauren Milgram were the April recipients and Lamari
Thomas and Joshean Figueroa were the May recipients.
5.4. Proclamation declaring the week of May 21 - May 27, 2023 as Public Services Week
Mayor JB Whitten presented a proclamation to representatives of Public Services
declaring May 21 - May 27, 2023 as Public Services Week.
6. Action Items
6.1. Award of Solid Waste/Disposal Services Contract
City Manager T. Bolduc stated the bid opening was held on April 28th and we
received bids from four vendors. A selection committee was formed, and scoring was
done to select three to conduct presentations. The selection committee has
recommended that Adams Sanitation be awarded the contract. There were two
stipulations - proof of ability to secure equipment, and the Public Services director
needed to review the software. Both requirements have been met. He added the
representatives of the top three vendors are present to answer any questions.
Mayor JB Whitten asked for comments from the Council. Discussion ensued on
being able to view the presentations, problems with service from Waste Pro and
direct questions from Adams Sanitation regarding staffing capability.
Nathan Boyles of Adams Sanitation responded that the firm has 70 plus employees
which includes a female workforce and added that portion of the workforce is higher
than other firms in the industry. He also mentioned they have 30 trucks in the fleet
and are growing.
Rich Chancey, Division VP of Waste Pro, stated he oversees the coastal regions. He
went over the community involvement, their response for hurricane clean up,
provided several references and went over the financial stability. The company had
added a team member to improve service, as well. He requested an extension of their
contract to proceed with negotiations.
Shannon Hayes came forward and stated he had numerous calls complaint while he
was involved on the Council. He acknowledged there have been a few improvements
but stated it is time to move on to another company.
Councilmember D. Capps said Waste Management was too costly, as we cannot
double the citizens' fees based on the base cost.
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City Manager T. Bolduc said the rates are going up with a new contract. Residents
are currently paying $25.95 monthly which includes yard waste. Our negotiations
will be Adams Sanitation Alternate 1 is for two times a week with once-a-week yard
waste for $33.98. Waste Pro offered $37.22, and Waste Management was $59.01.
During discussion, the committee decided to go with the personal approach. Adams
Sanitation will add a customer service representative at City Hall. He added the
commercial cost is also lower but there will be an increase.
Motion by Councilmember Ryan Bullard and seconded by Mayor Pro-Tem Andrew
Rencich to accept the recommendation of the proposal evaluation committee and
award the solid waste contract to Adams Sanitation and approve the City Manager
and the City Attorney to negotiate the final terms of the contract for signature by the
Mayor.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
Mayor Pro-Tem A. Rencich excused himself from the rest of the meeting.
7. Consent Agenda
Mayor JB Whitten called for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember Cynthia
Brown to approve the Consent Agenda, as presented.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan Bullard.
All ayes. Motion carried.
7.1. Memorandum of Understanding – Staybridge Suites
7.2. Crestview WWTP Effluent Reuse Master Plan
7.3. Annual Paving Contract
7.4. Approval of Minutes of May 8, 2023
8. Public Hearings / Ordinances on Second Reading – Nothing brought forward.
9. Ordinances on First Reading – Nothing brought forward.
10. Resolutions
10.1. Resolution 2023-09 Budget Amendment
Wendy Buttke presented Resolution 2023-09 regarding the amendment to the budget
to the City Council mentioning it will accurately reflect the estimated revenues and
appropriations. She then asked the City Clerk to read Resolution 2023-09.
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City Clerk Maryanne Schrader read the Resolution by title: A Resolution of the City
of Crestview, Florida, Amending the Budget to More Accurately Reflect Revenues
and Appropriations. The Amendments are the Result of Various Prior Year Projects
not Completed In FY 2022 Therefore Rolling To FY 2023 and Providing For an
Effective Date.
Mayor JB Whitten called for comment from the Council and the public. In hearing
none, he called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe
Blocker to adopt Resolution 2023-09.
Roll Call: Joe Blocker, Cynthia Brown, Douglas Capps, Ryan Bullard. All ayes.
Motion carried.
10.2. Resolution 2023-10 Adoption of the Local Housing Assistance Plan
City Manager Tim Bolduc stated Resolution 2023-10 is an Adoption of the Local
Housing Assistance Plan. He has been working with staff on establishing the
program. The goal is to separate us from the County, so we will have programs that
directly assist our residents. This is a tool that will be able to assist with deposits, as
well. The City should yield $125,000 to $130,000 with the program.
City Manager Tim Bolduc asked the City Clerk to read the Resolution. City Clerk
Maryanne Schrader read the Resolution by title:
A Resolution of the City Council of the City of Crestview Florida Approving the
Local Housing Assistance Plan as Required by the State Housing Initiatives
Partnership Program Act, Subsections 420.907-420.9079, Florida Statutes; and Rule
Chapter 67-37, Florida Administrative Code; Authorizing and Directing the Mayor to
Execute any Necessary Documents and Certifications Needed by the State;
Authorizing the Submission of the Local Housing Assistance Plan for Review and
Approval by the Florida Housing Finance Corporation; and Providing an Effective
Date.
Mayor JB Whitten called for comment from the Council from the public. In hearing
none, he called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Ryan
Bullard to adopt Resolution 2023-10.
Roll Call: Joe Blocker, Cynthia Brown, Douglas Capps, Ryan Bullard. All ayes.
Motion carried.
10.3. Resolution 2023-11 Fire Truck Lease Agreement
City Manager Tim Bolduc presented Resolution 2023-11, Fire Truck Lease
Agreement to the City Council. He stated the rate is 5.2%, which is good for now,
however, we may opt to pay the lease earlier. It will take about a year to build the
truck. We have added $200,000 for standardization of equipment. This will help keep
the truck operating with good, safe equipment.
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City Manager Tim Bolduc asked the City Clerk to read the Resolution.
City Clerk Maryanne Schrader read the Resolution by title: A Resolution of the City
of Crestview, Florida, Authorizing the Financing of Fire Equipment in the Amount of
$1,604,093.66 Providing for Payment of such Financing, Making Certain Covenants
and Agreements in Connection Therewith, and Providing for an Effective Date.
Mayor JB Whitten called for comment from the Council and the public. In hearing
none, he called for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember
Cynthia Brown to adopt Resolution 2023-11.
Roll Call: Joe Blocker, Cynthia Brown, Douglas Capps, Ryan Bullard. All ayes.
Motion carried.
11. City Clerk Report
11.1. Monthly Update
City Clerk M. Schrader mentioned the update is in the staff report but wanted to
mention she is meeting with Administrative Services to review the Code updates to
merge information for departmental review. For public records in the month of April,
we received 46 new requests and released 50 documents for the period. We have
received $74.00 from invoices in this reporting period.
12. City Manager Report
12.1. Financial Update - Finance Director
Finance Director Gina Toussaint stated the staff report contains the March expense
report and April expenditures. She encouraged the Council to come by and she would
go over the information in detail, if needed.
City Manager T. Bolduc displayed the financials on the monitor depicting the
restricted cash. He said we have almost $16 million in undesignated reserves. He said
we will review what we have borrowed and look at cash expenditures with the
interest rates being high and may decide to pay with cash reserves. He said we are in
strong standing and fully funded in all categories. In response to Councilmember C.
Brown, regarding having any balloon payments, City Manager T. Bolduc replied that
we do not have any.
12.2. Monthly Department Report - Administrative Services
Administrative Services Director Jessica Leavins provided an update. She introduced
Dennis Barnes, Barnes Financial Services, who came forward to explain the
insurance updates. He acknowledged Jessica's work in improving the numbers. He
announced the city will get a return of our premium and share in the gains, reporting
$182,202 will be received to the city with the pro-share agreement. He updated the
Blue Value Solutions program which engages employees in healthier lifestyles. He
said we will have a 4% health insurance increase in the next year, but the average
increase is between 9 to 12%. That is a savings of $129,076 alone.
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Administrative Services Director Jessica Leavins stated we had an increase of 10% in
participation and 10% lower in health issues, as the critical values were halved.
She advised Council on the staffing stating we are able to stay competitive. We had
30 new hires and went over employee longevity, training, and educational incentives.
City Manager T. Bolduc applauded Jessica and her staff. He added the premium gain
will be given back to the employees to benefit them.
13. Comments from the Mayor and Council
Councilmember D. Capps thanked the Solid Waste committee for their hard work. He
reminded all to attend the May Day parade and ceremony at Allen Park, as well as the
Memorial Day celebration.
Councilmember R. Bullard said he has visited Parks, Fire and Financing. He applauded
Gina and said his concerns were addressed. He added he is anxious to see handicap
modifications at Twin Hills Park.
Councilmember Joe Blocker asked about the 30 hires, and City Manager T. Bolduc
explained they are replacements. He added staffing has only gone up 5%. We are only two
officers from being fully staffed. We have 51 officers and have approved two more.
Mayor JB Whitten said the presentation at Carver Hill of the Emancipation Proclamation
from Alex Barthé was well done. The family movie night was successful. Crestview
Chorus has had three recent performances. He reminded everyone that the May Day
Parade starts at 10 a.m. He invited everyone to come to the Memorial Ceremony on May
29th at the Veterans Memorial.
Councilmember C. Brown asked about the left turn signal at Crestview Commons. City
Manager T. Bolduc explained the history of when the funding became available for the
Department of Transportation project which had already been approved from the bridge to
Redstone. He went over the road modifications that were done to improve the entrance
way for the new development, the movement of traffic by creating a side entrance to
Panera Bread, and how the city partnered together with FDOT and the developer to create
the turn lane. He applauded PS Director Michael Criddle and his efforts to ensure the
traffic light is opened correctly and how the opening was phased-in so the development
could be opened timely. He added the contractor has about 200 days on the contract to
construct the northbound turn lane.
14. Comments from the Audience
Shannon Hayes came forward to recognize the city attorney, city manager, mayor and
Councilmember Capps for working together to ensure the May Day celebration would be
successful. He asked about the million dollars in the CARES fund and City Manager T.
Bolduc replied it is allocated for Main street improvements.
15. Adjournment
Mayor JB Whitten adjourned the meeting at 7:24 p.m.
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Minutes approved this __ day of __, 2023.
_____________________________________
JB Whitten
Mayor
Maryanne Schrader
City Clerk
Proper Notice having been duly given
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CITY OF CRESTVIEW Item # 6.2.
Staff Report
CITY COUNCIL MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Michael Criddle, Public Services Director
DATE: 6/8/2023
SUBJECT: Cartegraph CMMS Software Contract
BACKGROUND:
The City of Crestview sought a Computerized Maintenance Management Software (CMMS) to help optimize
the maintenance operations, asset management, and work order creation and tracking. The Public Services
Department would like increased visibility into the condition of assets, and the work being performed to
maintain and extend the life of these assets. The RFP was issued and eight (8) vendors responded to the request.
The top four (4) were chosen for live demonstrations, and the selection committee voted to select Cartegraph as
the CMMS software supplier for the City. The selection committee vote tally is attached.
DISCUSSION:
The CMMS software will be utilized by all divisions of Public Services to create and track work orders and
assets for the Water, Sewer, Streets, Stormwater, Fleet Maintenance, and Engineering. The software is GIS
based, providing the graphical platform to streamline and automate maintenance management tasks, as well as
reporting, life-cycle, and depreciation. Cartegraph is used by over 750 government clients throughout the
country, including Okaloosa County. This commonality will allow for the sharing of information and mapping
capabilities between the City and County, further enhancing our capabilities.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
FINANCIAL IMPACT
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The CMMS software and implementation cost is a budgeted item in this year's Public Services account #001-
0510-519.63-00. The first year cost is $101,024.64, which includes implementation services ($56,700.00) and
annual software subscription ($44,324.64).
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the Mayor to sign the Cartegraph (OpenGov) Software Services
Agreement.
Attachments
1. Demo Tally - April 5 and April 6
2. OpenGov SSA - 2023 (4)
3. OpenGov SSA - 2023 - City revisions 6-8-23
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RFP 23-01-12-PS - CMMS Software Demo April 5 and April 6, 2023
Scores were ranked on a scale of 1 to 5 with #1 being the most liked overall and #4 being the least liked overall
Committee Cityworks Cartegraph Central Square Kloudgin
Jayce V.3 2 4 1
Brendon B.2 1 4 3
Carlos J.4 1 3 2
Heather S.4 1 3 2
Robin T.4 1 3 2
Michael C.4 1 3 2
Wendy B.3 1 4 2
Stephanie R.4 1 3 2
Dawn B.4 1 3 2
Total #1:Cartegraph = 8
Total #2:KloudGin = 7
Total #3:Central Square = 6
Total #4:Cityworks = 6
Cartegraph received 8 votes out of 9 raters for #1 choice
KloudGin received 7 votes out of 9 raters for #2 choice
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OpenGov Software Services Agreement
1 updated Feb 2023 dp
OpenGov Software Services Agreement
This Software Services Agreement (“Agreement”) is entered into by OpenGov, Inc., a Delaware
corporation with a principal place of business at 6525 Crown Blvd #41340, San Jose, CA 95160
(“OpenGov”) and the Customer listed on the signature block below (“Customer”), as of the date of the last
signature below (the “Effective Date”). This Agreement sets forth the terms under which Customer will be
permitted to use OpenGov’s hosted software services.
1. DEFINITIONS
“Customer Data” means data that is provided by Customer to OpenGov pursuant to this Agreement
(for example, by email or through Customer’s software systems of record), excluding any confidential
personally identifiable information.
“Documentation” means the documentation for the Software Services at the Customer Resource
Center page found at https://opengov.zendesk.com.
“Feedback” means suggestions, comments, improvements, ideas, or other feedback or materials
regarding the Software Services provided by Customer to OpenGov, including feedback provided through
online developer community forums.
“Intellectual Property Rights” means all intellectual property rights including all past, present, and
future rights associated with works of authorship, including exclusive exploitation rights, copyrights, and
moral rights, trademark and trade name rights and similar rights, trade secret rights, patent rights, and any
other proprietary rights in intellectual property of every kind and nature.
“Order Form” means OpenGov’s Software Services order form that: (a) specifies the Software
Services provided by OpenGov; (b) references this Agreement; and (c) is signed by authorized
representatives of both parties.
2. SOFTWARE SERVICES, SUPPORT AND PROFESSIONAL SERVICES
2.1. Software Services. Subject to the terms and conditions of this Agreement, OpenGov will use
commercially reasonable efforts to perform the software services identified in the applicable
Order Form entered into by OpenGov and Customer (“Software Services”).
2.2. Support & Service Levels. Customer support is available by email to
support@opengov.com or by using the chat messaging functionality of the Software
Services, both of which are available during OpenGov’s standard business hours.
Customer may report issues any time. However, OpenGov will address issues during
business hours. OpenGov will provide support for the Software Services in accordance
with the Support and Software Service Levels found at https://opengov.com/service-sla,
as long as Customer is entitled to receive support under the applicable Order Form and
this Agreement.
2.3. Professional Services.
2.3.1. If OpenGov or its authorized independent contractors provides professional services to
Customer, such as implementation services, then these professional services will be
described in a statement of work (“SOW”) or Order Form agreed to by the parties (the
“Professional Services”). Unless otherwise specified in the SOW or Order Form, any pre-
paid Professional Services Fees must be utilized within one (1) year from the Effective Date.
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OpenGov Software Services Agreement
2 updated Feb 2023 dp
Any unused pre-paid Professional Services Fees shall be forfeited.
2.3.2. Estimated expenses shall be included in each Order Form or SOW. Customer shall
reimburse OpenGov for reasonable expenses OpenGov incurs providing Professional
Services. Reasonable expenses include, but are not limited to, travel, lodging, and meals.
Expenses are billed based on actual costs incurred. OpenGov shall not exceed the estimated
expenses without written approval from Customer.
3. RESTRICTIONS AND RESPONSIBILITIES
3.1. Restrictions. Customer may not use the Software Services in any manner or for any purpose other
than as expressly permitted by the Software Terms. Customer shall not, and shall not permit or
enable any third party to: (a) use or access any of the Software Services to build a competitive
product or service; (b) modify, disassemble, decompile, reverse engineer or otherwise make any
derivative use of the Software Services (except to the extent applicable laws specifically prohibit
such restriction); (c) sell, license, rent, lease, assign, distribute, display, host, disclose, outsource,
copy or otherwise commercially exploit the Software Services; (d) perform or disclose any
benchmarking or performance testing of the Software Services; (e) remove any proprietary
notices included with the Software Services; (f) use the Software Services in violation of
applicable law; or (g) transfer any confidential personally identifiable information to OpenGov or
the Software Services platform.
3.2. Responsibilities. Customer is responsible for obtaining and maintaining computers and third party
software systems of record (such as Customer’s ERP systems) needed to connect to, access or
otherwise use the Software Services. Customer also shall be responsible for: (a) ensuring that
such equipment is compatible with the Software Services, (b) maintaining the security of such
equipment, user accounts, passwords and files, and (c) all uses of Customer user accounts by any
party other than OpenGov.
4. INTELLECTUAL PROPERTY RIGHTS; LICENSE GRANTS; ACCESS TO CUSTOMER DATA
4.1. Software Services. OpenGov retains all right, title, and interest in the Software Services and all
Intellectual Property Rights in the Software Services. The look and feel of the Software Services,
including any custom fonts, graphics and button icons, are the property of OpenGov and
Customer may not copy, imitate, or use them, in whole or in part, without OpenGov’s prior
written consent. Subject to Customer’s obligations under this Agreement, OpenGov hereby grants
to Customer a non-exclusive, royalty-free license during the Term to use the Software Services.
4.2. Customer Data. Customer retains all right, title, and interest in the Customer Data and all
Intellectual Property Rights therein. Customer hereby grants to OpenGov a non-exclusive,
royalty-free license to, and permit its partners (which include, without limitation the hosting
providers of the Software Services) to, use, store, edit and reformat the Customer Data, and to use
Customer Data for purposes of sales, marketing, business development, product enhancement,
customer service, or for analyzing such data and publicly disclosing such analysis (“Insights”),
provided that in all such uses Customer Data is rendered anonymous such that Customer is no
longer identifiable.
4.3. Access to Customer Data. Customer may download the Customer Data from the Software
Services at any time during the Term, other than during routine software maintenance periods.
OpenGov has no obligation to return Customer Data to Customer.
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OpenGov Software Services Agreement
3 updated Feb 2023 dp
4.4. Feedback. Customer hereby grants to OpenGov a non-exclusive, royalty-free, irrevocable,
perpetual, worldwide license to use and incorporate into the Software Services and
Documentation Customer’s Feedback. OpenGov will exclusively own any improvements or
modifications to the Software Services and Documentation based on or derived from any of
Customer’s Feedback including all Intellectual Property Rights in and to the improvements and
modifications.
5. CONFIDENTIALITY
5.1. Each party (the “Receiving Party”) agrees not to disclose any Confidential Information of the
other party (the “Disclosing Party”) without the Disclosing Party’s prior written consent, except
as provided below. The Receiving Party further agrees: (a) to use and disclose the Confidential
Information only in connection with this Agreement; and (b) to protect such Confidential
Information using the measures that Receiving Party employs with respect to its own Confidential
Information of a similar nature, but in no event with less than reasonable care. Notwithstanding
the above, the Receiving Party may disclose Confidential Information to the extent required by
law or court order, provided that prior written notice of such required disclosure and an
opportunity to oppose or limit disclosure is given to the Disclosing Party.
5.2. “Confidential Information" means all confidential business, technical, and financial information
of the disclosing party that is marked as “Confidential” or an equivalent designation or that
should reasonably be understood to be confidential given the nature of the information and/or the
circumstances surrounding the disclosure (including this Agreement). OpenGov’s Confidential
Information includes, without limitation, the software underlying the Software Services and all
Documentation.
5.3. Notwithstanding the foregoing, “Confidential Information” does not include: (a) “Public Data,”
which is data that the Customer has previously released to the public, would be required to
release to the public, upon request, according to applicable federal, state, or local public records
laws, or Customer requests OpenGov make available to the public in conjunction with the
Software Services. Confidential Information does not include (b) information that has become
publicly known through no breach by the receiving party; (c) information that was rightfully
received by the Receiving Party from a third party without restriction on use or disclosure; or (d)
information independently developed by the Receiving Party without access to the Disclosing
Party’s Confidential Information.
6. PAYMENT OF FEES
6.1. Fees; Invoicing; Payment; Expenses.
6.1.1. Fees. The fees for the Software Services for the Initial Term and any Renewal Term
(“Software Services Fees”) and the fees for Professional Services (“Professional Services
Fees”) are set forth in the applicable Order Form. Software Services Fees and Professional
Services Fees shall hereafter be referred to as “Fees”. Except to the extent otherwise
expressly stated in this Agreement or in an Order Form, (a) all obligations to pay Fees are
non-cancelable and all payments are non-refundable, (b) Customer must pay all Fees due
under all Order Forms and SOWs within 30 days after Customer receives each invoice
(invoices are deemed received when OpenGov emails them to Customer’s designated billing
contact); (c) the Software Service Fee shall be due annually in advance, and (d) Customer
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must make all payments without setoffs, withholdings or deductions of any kind.
6.1.2. Annual Software Maintenance Price Adjustment. OpenGov shall increase the Fees payable
for the Software Services during any Renewal Term by 5% each year of the Renewal Term.
6.1.3. Invoicing and Payment. OpenGov will invoice the Customer according to the Billing
Frequency listed on the Order Form or SOW. Customer shall pay all invoices according to
the Payment Terms listed on the Order Form or SOW.
6.1.4. Travel Expenses. Unless the Order Form or SOW provides otherwise, OpenGov will invoice
Customer for travel expenses, pre-approved by the Customer, incurred in connection with
each Order Form as they are incurred. Each invoice will include receipts for all expenses
listed. Customer shall pay all such invoices within 30 days.
6.1.5. Customer Delays; On Hold Fee.
6.1.5.1. On Hold Notice. Excluding delays caused by Force Majeure as described in Section
10.5, if OpenGov determines that Customer’s personnel or contractors are not
completing Customer’s responsibilities described in the applicable SOW or Order
Form timely or accurately, OpenGov shall promptly, but in no event more than 30
days from the date of such determination deliver to Customer a notice (an “On Hold
Notice”) that (a) designates the Professional Services to be provided to the Customer
as “On Hold”, (b) details Customer’s obligations and responsibilities necessary for
OpenGov to continue performing the Professional Services, and (c) specifies the
Customer shall be invoiced for lost time in production (e.g. delayed or lost revenue
resulting from rescheduling work on other projects, delay in receiving milestone
payments from Customer, equipment, hosting providers and human resources idle)
for a fee equal to 10% of the first year Software Service Fee (the “On Hold Fee”).
6.1.5.2. Effects of On Hold Notice. Upon issuing an On Hold Notice, OpenGov shall be
entitled, without penalty, to (a) reallocate resources otherwise reserved for the
performance of the Professional Services, and (b) stop or caused to be stopped the
Professional Services to be provided to the Customer until the Customer has
fulfilled its obligations as set forth in the On Hold Notice. OpenGov shall remove
the “On Hold” status, only upon Customer’s fulfillment of its obligations set out in
the On Hold Notice, including payment of the On Hold Fee. Upon Customer’s
fulfillment of its obligations in the On Hold Notice, OpenGov may, in its sole
discretion, extend the timeline to complete certain Professional Services up to 6
weeks, depending on the availability of qualified team resources (OpenGov cannot
guarantee that these team resources will be the same as those who were working on
the project prior to it being placed On Hold). OpenGov shall bear no liability or
otherwise be responsible for delays in the provision of the Professional Services
occasioned by Customer’s failure to complete Customer’s responsibilities or adhere
to a Customer schedule which were brought to the attention of the Customer on a
timely basis, unless such delays result, directly or indirectly from the failure of
OpenGov or its authorized independent contractors to perform the Professional
Services in accordance with this Agreement or applicable Order Form or SOW.
6.2. Consequences of Non-Payment. If Customer fails to make any payments required under any
Order Form or SOW, then in addition to any other rights OpenGov may have under this
Agreement or applicable law, Customer will owe late interest penalty of 1.5% of the outstanding
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balance per month, or the maximum rate permitted by law, whichever is lower In addition, if
Customer’s account remains delinquent (with respect to payment of a valid invoice) for 30 days
after receipt of a delinquency notice from OpenGov, which may be provided via email to
Customer’s designated billing contact, OpenGov may temporarily suspend Customer’s access to
the Software Service for up to 90 days to pursue good faith negotiations before pursuing
termination in accordance with Section 7. Customer will continue to incur and owe all applicable
Fees irrespective of any such Service suspension based on such Customer delinquency.
6.3. Taxes. All Fees under this Agreement are exclusive of any applicable sales, value-added, use or
other taxes (“Sales Taxes”). Customer is solely responsible for any and all Sales Taxes, not
including taxes based solely on OpenGov’s net income. If any Sales Taxes related to the Fees
under this Agreement are found at any time to be payable, the amount may be billed by OpenGov
to, and shall be paid by, Customer. If Customer fails to pay any Sales Taxes, then Customer will
be liable for any related penalties or interest, and will indemnify OpenGov for any liability or
expense incurred in connection with such Sales Taxes. In the event Customer or the transactions
contemplated by the Agreement are exempt from Sales Taxes, Customer agrees to provide
OpenGov, as evidence of such tax exempt status, proper exemption certificates or other
documentation acceptable to OpenGov.
7. TERM & TERMINATION
7.1. Initial Term. The Initial Term of this Agreement shall commence on the Effective Date and shall
continue until the Subscription End Date specified on the Order Form, unless sooner terminated
pursuant to Section 7.3 below.
7.2. Renewal Term. This Agreement shall automatically renew for another period of the same
duration as the Initial Term (the “Renewal Term” and together with the Initial Term, the “Term”),
unless either party notifies the other party of its intent not to renew this Agreement in writing no
less than 30 days before the end of the Initial Term.
7.3. Termination. Neither party shall have the right to terminate this Agreement without a legally
valid cause. If either party materially breaches any term of this Agreement and fails to cure such
breach within 30 days after notice by the non-breaching party (10 days in the case of non-
payment), the non-breaching party may terminate this Agreement.
7.4. Effect of Termination. In General. Upon termination pursuant to Section 7.3 or expiration of this
Agreement pursuant to Section 7.1:
7.4.1. Customer shall pay in full for all Software Services and Professional Services performed up
to and including the effective date of termination, (b) all Software Services provided to
Customer hereunder shall immediately terminate; and (c) each party shall return to the other
party or, at the other party’s option, destroy all Confidential Information of the other party in
its possession.
7.4.2. Deletion of Customer Data. Unless otherwise requested pursuant to this Section 7.4.2, upon
the expiration or termination of this Agreement the Customer Data, excluding any Insights,
shall be deleted pursuant to OpenGov’s standard data deletion and retention practices. Upon
written request, Customer may request deletion of Customer Data, excluding any Insights,
prior to the date of termination or expiration of this Agreement. Such request must be
addressed to “OpenGov Vice President, Customer Success” at OpenGov’s address for notice
described at Section 10.2.
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7.5. Survival. The following sections of this Agreement shall survive termination: Section 5
(Confidentiality), Section 6 (Payment of Fees), Section 7.4.2 (Deletion of Customer Data),
Section 8.3 (Warranty Disclaimer), Section 9 (Limitation of Liability) and Section 10
(Miscellaneous).
8. REPRESENTATIONS AND WARRANTIES; DISCLAIMER
8.1. By OpenGov.
8.1.1. General Warranty. OpenGov represents and warrants that: (i) it has all right and authority
necessary to enter into and perform this Agreement; and (ii) the Professional Services, if
any, will be performed in a professional and workmanlike manner in accordance with the
related statement of work and generally prevailing industry standards. For any breach of the
Professional Services warranty, Customer’s exclusive remedy and OpenGov’s entire liability
will be the re-performance of the applicable services. If OpenGov is unable to re-perform all
such work as warranted, Customer will be entitled to recover all fees paid to OpenGov for
the deficient work. Customer must make any claim under the foregoing warranty to
OpenGov in writing within 90 days of performance of such work in order to receive such
warranty remedies.
8.1.2. Software Services Warranty. OpenGov further represents and warrants that for a period of
90 days, the Software Services will perform in all material respects in accordance with the
Documentation. The foregoing warranty does not apply to any Software Services that have
been used in a manner other than as set forth in the Documentation and authorized under this
Agreement. OpenGov does not warrant that the Software Services will be uninterrupted or
error-free. Any claim submitted under this Section 8.1.2 must be submitted in writing to
OpenGov during the Term. OpenGov’s entire liability for any breach of the foregoing
warranty is to repair or replace any nonconforming Software Services so that the affected
portion of the Software Services operates as warranted or, if OpenGov is unable to do so,
terminate the license for such Software Services and refund the pre-paid, unused portion of
the Fee for such Software Services.
8.2. By Customer. Customer represents and warrants that (i) it has all right and authority necessary to
enter into and perform this Agreement; (ii) OpenGov’s use of the Customer Data pursuant to this
Agreement will not infringe, violate or misappropriate the Intellectual Property Rights of any
third party, and (iii) the Customer has appropriated the funds for the first year of the Initial Term.
8.3. Disclaimer. OpenGov does not warrant that the Software Services will be uninterrupted or error-
free. Nor does it make any warranty as to the results that may be obtained from use of the
Software Services. Except as set forth in this Section, the Software Services are provided “as is”
and OpenGov disclaims all other warranties, express or implied, including implied warranties of
merchantability, title, fitness for a particular purpose, and non-infringement.
9. LIMITATION OF LIABILITY
9.1. By Type. Neither party, nor its suppliers, officers, affiliates, representatives, contractors,
or employees will have any liability with respect to any subject matter of this agreement
under any circumstances or any theory of liability (a) for error or interruption of use or
for loss or inaccuracy of data or cost of procurement of substitute goods or services or
loss of business; (b) for any indirect, exemplary, punitive, incidental, special, or
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consequential damages; or (c) for any matter beyond the party’s reasonable control, even
if the party has been advised of the possibility of such loss or damage.
9.2. By Amount. In no event shall either party’s aggregate, cumulative liability for any claims arising
out of or in any way related to this agreement exceed the fees paid by customer to OpenGov (or
in the case of Customer, payable) for the Software Services under this Agreement in the 12
months prior to the act that gave rise to the liability.
9.3. Limitation of Liability Exclusions. The limitations of liability set forth in Sections 9.1 and 9.2
above do not apply to, and each party accepts liability to the other for: (a) claims based on either
party’s intentional breach of its obligations set forth in Section 5 (Confidentiality), (b) claims
arising out of fraud or willful misconduct by either party and (c) either party’s unauthorized use,
distribution, or disclosure of the other party’s intellectual property.
9.4. No Limitation of Liability by Law. Because some jurisdictions do not allow liability or damages
to be limited to the extent set forth above, some of the above limitations may not apply to
Customer.
10. MISCELLANEOUS
10.1. Logo Use. OpenGov may use and display Customer’s logos and trade names for marketing and
promotional purposes in connection with OpenGov’s website and marketing materials, subject to
Customer’s trademark usage guidelines provided to OpenGov.
10.2. Notice. Ordinary day-to-day operational communications may be conducted by email, live chat or
telephone communications. However, for notices, including legal notices, required by the
Agreement (in Sections where the word “notice” appears) the parties must communicate more
formally in a writing given by personal delivery, by pre-paid first-class mail or by overnight
courier to the address specified in the most recent Order Form (or such other address as may be
specified in writing in accordance with this Section).
10.3. Anti-corruption. Neither OpenGov nor any of its employees or agents has offered or provided any
illegal or improper payment, gift, or transfer of value in connection with this Agreement. The
parties will promptly notify each other if they become aware of any violation of any applicable
anti-corruption laws in connection with this Agreement.
10.4. Injunctive Relief. The parties acknowledge that any breach of the confidentiality provisions or the
unauthorized use of a party’s intellectual property may result in serious and irreparable injury to
the aggrieved party for which damages may not adequately compensate the aggrieved party. The
parties agree, therefore, that, in addition to any other remedy that the aggrieved party may have, it
shall be entitled to seek equitable injunctive relief without being required to post a bond or other
surety or to prove either actual damages or that damages would be an inadequate remedy.
10.5. Force Majeure. Neither party shall be held responsible or liable for any losses arising out of any
delay or failure in performance of any part of this Agreement, other than payment obligations,
due to any act of god, act of governmental authority, or due to war, riot, labor difficulty, or failure
of performance by any third-party service, utilities, or equipment provider, or any other cause
beyond the reasonable control of the party delayed or prevented from performing.
10.6. Severability; Waiver. If any provision of this Agreement is found to be unenforceable or invalid,
that provision will be limited or eliminated to the minimum extent necessary so that this
Agreement will otherwise remain in full force and effect and enforceable. Any express waiver or
failure to exercise promptly any right under this Agreement will not create a continuing waiver or
any expectation of non-enforcement. There are no third-party beneficiaries to this Agreement.
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10.7. Assignment. Except as set forth in this Section, neither party may assign, delegate, or otherwise
transfer this Agreement or any of its rights or obligations to a third party without the other party's
prior written consent, which consent shall not be unreasonably withheld, conditioned, or delayed.
Either party may assign, without such consent but upon written notice, its rights and obligations
under this Agreement to: (i) its corporate affiliate; or (ii) any entity that acquires all or
substantially all of its capital stock or its assets related to this Agreement, through purchase,
merger, consolidation, or otherwise. Any other attempted assignment is void. This Agreement
will inure to the benefit of and bind each party’s permitted assigns and successors.
10.8. Independent Contractors. No agency, partnership, joint venture, or employment is created as a
result of this Agreement and neither party has any authority of any kind to bind the other party in
any respect.
10.9. Attorneys’ Fees. In any action or proceeding to enforce rights under this Agreement, the
prevailing party will be entitled to recover costs and attorneys’ fees.
10.10. Governing Law and Jurisdiction. This Agreement will be governed by the laws of the jurisdiction
where the Customer’s headquarters are located. The parties agree to bring any dispute arising out
of this Agreement in the courts of that jurisdiction and irrevocably to submit to the personal
jurisdiction and venue of those courts for the adjudication of any such dispute.
10.11. Complete Agreement. This Agreement is the complete and exclusive statement of the mutual
understanding of the parties and supersedes and cancels all previous written and oral agreements,
communications, and other understandings relating to the subject matter of this Agreement. No
modification of this Agreement will be binding, unless in writing and signed by an authorized
representative of each party.
Signature page follows.
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Signature Page to OpenGov Software Services Agreement
Signatures
Customer: ____________________ OPENGOV, INC.
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
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CITY OF CRESTVIEW Item # 6.3.
Staff Report
CITY COUNCIL MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Andrew Schneider, Stephen McCosker, Police Chief
DATE: 6/8/2023
SUBJECT: AXON Taser/Cameras Contract
BACKGROUND:
The Crestview Police Department currently utilizes Axon Body Worn Camera systems and Axon Less-lethal
Tasers. We are currently concluding the final year of a contractual term with Axon and they have offered an
early-renewal term that would avoid some anticipated price increases by entering into an early renewal.
DISCUSSION:
Axon plans to increase pricing of services and equipment beginning in August of 2023. This cost increase is
caused by an increase in expenses of production and will cause an increase to all Axon customers/clients which
includes the Crestview Police Department. We are currently scheduled to renew our contract agreement in
August of 2024.
The price of Axon and Taser contract renewals will be increased significantly. The increase from our current
cost of $120,083.59 will increase to $232,148.11. This is a proposed increase of $112,064.52 annually. Some of
the increase includes the acquisition of additional equipment that is necessary to outfit new employees with
Body Worn Cameras and Less Than Lethal Tasers. This current quote would outfit the entire police department
with a complete kit, and implements new Body Worn Cameras that were not previously included in the current
contract for new law enforcement officers, Animal Control, Code Enforcement and the city Fire Marshall.
Axon has offered an early-renewal opportunity for current clients that will enter the clients into an agreement
before the increase in the cost occurs. The agreement is a 5-year term and spreads a bulk cost over the 5 year
period. The services will generally remain the same, with new equipment included, and per the terms of the
agreement, all equipment is automatically replaced when the newest version of equipment is distributed at no
additional cost. This keeps the department using the most-current versions of Body Worn Camera systems and
Less Lethal Tasers.
As the term agreement is explained, the anticipated increase for the necessary equipment would be an
additional $250,891.87 over a five (5) year term. This equates to an additional increase of: $50,178.37 per year,
should the discounted rate not be agreed upon within the early-renewal agreement date of June 30, 2023.
This increase will occur for all agreements that are made after that date beginning August of 2023. This
increase applies to any client who does not renew or becomes a new client. These increases are in anticipation
of new products being released by the vendor that have a higher cost to manufacture and distribute. The above-
described increase can be avoided by entering into an early-renewal agreement/contact with Axon. The new
terms will avoid the increase that is anticipated are as follows and attached in a PDF.
If the early-renewal contract is implemented, the increase for new equipment will be: $61,886.15 for years 2
through 5 ONLY. Currently we are contracted for $120,083.59 annually. Renewal will allow our first year to
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continue at that rate without increase. (we will continue to pay our old price of $120,083.59 for year 1).
For years 2 through 5 of the new contract, it will increase to: $181,969.74 annually. ($120,083.59 + 61,886.15=
$181,969.74)
This is for new equipment, outfitting the new members of the department and affiliated departments described
above. This also continues with the over-all outfitting of all members of the department as well.
If there is no agreement for the early-renewal, there will be an increase to $170,261.96 for the first year and
$232,148.11 for years 2 through 5. This will exclude the discount for early-renewal at the discounted cost.
The options for continued service are as follows:
A. Total term with the discounted agreement, the cost will be: $847,961.91 for a 5 year discounted rate.
B. If there is no early-renewal, the total term without the early-renewal discount will be: $1,098,853.78 for a
5 year non-discounted rate.
We request the City Council approve an early-renewal contract agreement with Axon to benefit from the
proposed savings in option "A" above.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
FINANCIAL IMPACT
There will be an assumed increase from the previous contract because there are additional Camera Systems and
Less-Lethal Tasers than were in our previous agreement with Axon. There will be no additional increase or
change for year one (1) (remains $120,083.59). Years 2 through 5, there will be an annual increase of:
$61,886.15 (increases to $181,969.74 annually) if the early-renewal agreement/contract is implemented.
If the early-renewal is NOT implemented, there will be an increase of: $50,178.37 for year one (1) (increases to
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$170,261.96) and an additional $112,064.52 annual increase for years 2 through 5 (increases to $232,148.11
annually).
The current year's budget will not be affected.
RECOMMENDED ACTION
Staff respectfully requests a motion that the City Council approve the early-renewal agreement/contract of
Axon to receive the early-renewal discounted rate.
Attachments
1. AXON Quote 2023
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CITY OF CRESTVIEW Item # 8.1.
Staff Report
PLANNING AND DEVELOPMENT
BOARD MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Planning and Development Board
CC: City Manager and City Attorney
FROM: Community Development Services
DATE: 6/8/2023
SUBJECT: Ord. 1932 - Third Avenue Annexation
BACKGROUND:
On May 10, 2023, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 2203 Third Avenue.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Mixed Use.
The Planning and Development Board recommended approval of the request on June 5, 2023.
DISCUSSION:
The property description is as follows:
Property Owner: Smith Family Trust
C/O Mary Joseph
124 Miracle Strip Pkwy SW
Unit 1500
Ft Walton Beach, FL 32548
Parcel ID: 04-3N-23-1840-0001-0010
Site Size: 12.02 acres
Current FLU: Okaloosa County Mixed Use
Current Zoning: Okaloosa County Mixed Use
Current Land Use: Residential
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Public Lands Public Lands Public School
East Commercial & Okaloosa County
Mixed Use
Commercial Low-Intensity District
(C-1), Commercial High-Intensity
District (C-2) & Okaloosa County
Mixed Use
Vacant, Commercial &
Residential
South Mixed Use Mixed Use Vacant & Residential
West Residential Single and Multi-Family Density
Dwelling District (R-3)
Vacant
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The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for residential and/or low-intensity
commercial use.
Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and
finds the following:
- The property is contiguous to the city limits;
- The property is comprised of one (1) lot in unincorporated Okaloosa County, and is therefore
considered compact;
- The annexation of the property would not create an enclave
- The subject property is not included in the boundary of another municipality; and,
- The subject property meets the definition of urban purposes.
Courtesy notices were mailed to property owners within 300 feet of the subject property on May 15, 2023. The
property was posted on May 22, 2023. An advertisement ran in the Crestview News Bulletin on May 25 and
June 1, 2023.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for annexation have been waived for this application as it was received during the moratorium on
annexation fees.
The cost of advertising was $544.50.
The successful annexation of this property will have positive future impacts, including ad valorem revenue
based on future taxable assessed value, development and building permit fees, and utility usage fees.
RECOMMENDED ACTION
Staff respectfully requests that the council move Ordinance 1932 to second reading for adoption.
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Attachments
1. Exhibit Packet
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ORDINANCE: 1932
AN ORDINANCE ANNEXING TO THE CITY OF CRESTVIEW,
FLORIDA, ± 12.02 ACRES OF CONTIGUOUS LANDS LOCATED IN
SECTION 4, TOWNSHIP 3 NORTH, RANGE 23 WEST, AND BEING
DESCRIBED AS SET FORTH HEREIN; PROVIDING FOR
AUTHORITY; PROVIDING FOR LAND DESCRIPTION; PROVIDING
FOR BOUNDARY; PROVIDING FOR LAND USE AND ZONING
DESIGNATION; PROVIDING FOR AMENDMENT TO THE BASE,
LAND USE AND ZONING MAPS; PROVIDING FOR A
COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR FILING
WITH THE CLERK OF CIRCUIT COURT OF OKALOOSA COUNTY,
THE CHIEF ADMINISTRATIVE OFFICER OF OKALOOSA COUNTY
AND THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 171, Florida Statutes,
and Section 2 of the City Charter.
SECTION 2 – LAND DESCRIPTION. The following described unincorporated area contiguous to the City of
Crestview, Florida, is hereby annexed to the City:
PIN # 04-3N-23-1840-0001-0010 (Deed recorded in Book 2631, page 3729, dated June 28, 2005)
Lot One (1) to Ten (10) inclusive of Block One (1) Oakdale Miniature Farms Subdivision
according to plat on file in the Office of Clerk of Circuit Court, Okaloosa County, Florida, LESS,
begin at the Northeast corner of Lot Six (6) of Block One (1) of Oakdale Miniature Farms,
Crestview, Florida, thence run in a Westerly direction along the North boundary of said Lot 6, One
Hundred Feet; thence parallel with Garden Street run in a Southerly direction One Hundred Feet;
thence parallel with the North boundary of said Lot 6 run in an Easterly direction One Hundred
feet to Garden Street; thence on the West boundary of Garden Street in a Northerly direction run
One Hundred feet to Point of Beginning. Being in said Lot Six (6) as per plat on file with the Clerk
of Circuit Court of Okaloosa County, Florida.
SECTION 3 – BOUNDARY. The existing boundary line of the City of Crestview, Florida, is modified to
include the herein referenced tract of land and the base, zoning and land use maps shall be updated to reflect these
changes pursuant to law.
SECTION 4 – LAND USE AND ZONING. Pursuant to general law, the property hereby annexed was subject
to Okaloosa County land development, land use plan, and zoning or subdivision regulations, which shall remain
in full force and effect until rezoning and land use changes are finalized by the City in compliance with the
Comprehensive Plan.
SECTION 5 – COMPREHENSIVE PLAN UPDATE. Pursuant to Chapter 163.011, et seq. petitioner for
annexation shall apply through the City for a Comprehensive Plan change which will designate the future land
use category for the parcel, with a zoning designation to be assigned and run concurrent with the approval and
adoption of the Comprehensive Plan amendment by the proper authorities.
Page 43 of 133
SECTION 6 – MAP UPDATE. The Base, Zoning and Future Land Use Maps shall be updated at the earliest
possible date.
SECTION 7 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk
of Circuit Court of Okaloosa County and with the Florida Department of the State.
SECTION 8 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 9 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 10 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 11 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 12 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day of June, 2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of June, 2023.
______________________________________
J. B. Whitten
Mayor
Page 44 of 133
Page 45 of 133
N FERDON BLVD
OLD BETHEL RD HWY 85 N
AIRPORT RD
N FERDON BLVD
HWY 85 N
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
Not to Scale
Subject Parcel(s)
Page 46 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
Existing Use¯
0 300150
Feet
Legend
Subject Parcel
City Limits
Existing
Chu rchesClubs/Lodges
Fin ancialGym/FitnessImproved A
Mu nicipalNo AG Acre
OfficePrivate Sch oolPublic School
Res tau rantService Shop
Sin gle FamilyStoresSupermarket
Vacan tVacant Commer cial
Vacan t/CommercialVehicle SaleWarehouse
Page 47 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Pa rcel
City Limits
City Futur e Land Use
Comm ercia l (C)Industrial (IN)Mixed Use (MU)Conserva tion (CON)Public Land s (PL)Residential (R)
County Futur e Land Use
Mixed Use (MU)
Page 48 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low De nsity District (R-1)Single Family Medium Density District (R-2)Single and Multi-Fam ily Dwelling District(R-3)Mixed Use (MU)Comme rcial (C-1)Comme rcial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zonin gMixed Use (MU)
Page 49 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City
City Futur e Land
Com me rcia lIndustrial
Mixed U seConservation
Public La nd sResidential
County Future Land
Mixed U se
Page 50 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)Single Family Low De nsity District (R-1)
Single Family Medium Density District(R-2)Single and Multi-Fam ily DwellingDistrict (R-3)
Mixed Use (MU)
Comme rcial (C-1)
Comme rcial (C-2)
Industrial (IN)
Public Lands (P)
Conservation (E)
County Zoning
Mixed Use (MU)
Page 51 of 133
CITY OF CRESTVIEW Item # 8.2.
Staff Report
PLANNING AND DEVELOPMENT
BOARD MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Planning and Development Board
CC: City Manager and City Attorney
FROM: Community Development Services
DATE: 6/8/2023
SUBJECT: Ord. 1933 - Third Avenue Comprehensive Plan Amendment
BACKGROUND:
On May 10, 2023, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 2203 Third Avenue.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Mixed Use.
The application requests the Mixed Use (MU) future land use designation for the property.
The Planning and Development Board recommended approval of the request on June 5, 2023.
DISCUSSION:
The property description is as follows:
Property Owner: Smith Family Trust
C/O Mary Joseph
124 Miracle Strip Pkwy SW
Unit 1500
Ft Walton Beach, FL 32548
Parcel ID: 04-3N-23-1840-0001-0010
Site Size: 12.02 acres
Current FLU: Okaloosa County Mixed Use
Current Zoning: Okaloosa County Mixed Use
Current Land Use: Residential
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Public Lands Public Lands Public School
East Commercial & Okaloosa County
Mixed Use
Commercial Low-Intensity District
(C-1), Commercial High-Intensity
District (C-2) & Okaloosa County
Mixed Use
Vacant, Commercial &
Residential
South Mixed Use Mixed Use Vacant & Residential
Page 52 of 133
West Residential Single and Multi-Family Density
Dwelling District (R-3)
Vacant
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for residential and/or low-intensity
commercial use.
Staff reviewed the request for a comprehensive plan amendment and finds the following:
- The proposed future land use map designation is compatible with the surrounding area.
- The proposed future land use map designation is consistent with the city’s comprehensive plan and
land development code.
- The process for adoption of the future land use map amendment follows all requirements of Florida
statute sections 163.3184 (3) and (5).
- The proposed amendment does not involve a text change to goals, policies, and objectives of the
comprehensive plan. It only proposes a land use change to the future land use map for a site-
specific small-scale development.
- The subject property is not located within an area of critical state concern.
Courtesy notices were mailed to property owners within 300 feet of the subject property on May 15, 2023. The
property was posted on May 22, 2023. An advertisement ran in the Crestview News Bulletin on May 25 and
June 1, 2023.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the comprehensive plan amendment have been waived for this application as it was received
during the moratorium on annexation fees. There is no additional cost of advertising as the comprehensive plan
amendment request was included in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests that the council move Ordinance 1933 to second reading for adoption.
Page 53 of 133
Attachments
1. Exhibit Packet
Page 54 of 133
ORDINANCE: 1933
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING
FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT;
PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE
FUTURE LAND USE DESIGNATION FROM OKALOOSA COUNTY
MIXED USE TO MIXED USE (MU) ON APPROXIMATELY 12.02
ACRES, MORE OR LESS, IN SECTION 4, TOWNSHIP 3 NORTH,
RANGE 23 WEST; PROVIDING FOR FUTURE LAND USE MAP
AMENDMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING
CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter,
§163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan.
SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following:
A. This amendment will promote compact, orderly development and discourage urban sprawl; and
B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting
as the Local Planning Agency with its recommendations reported to the City Council; and
C. A public hearing has been conducted by the City Council after "due public notice"; and
D. This amendment involves changing the future land use designation from Okaloosa County Mixed Use
to Mixed Use (MU) on a parcel of land containing 12.02 acres, more or less, lying within the corporate
limits of the City; and
E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the
City and its citizens.
SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview
Comprehensive Plan: 2020." The amendment is described in Section 4 below.
SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by
changing the future land use category of a parcel containing approximately 12.02 acres of land, more or less, from
Okaloosa County Mixed Use to Mixed Use (MU). For the purposes of this Ordinance and Comprehensive Plan
Amendment, the 12.02 acres, more or less, is known as Parcel 04-3N-23-1840-0001-0010 and commonly
described as:
Lot One (1) to Ten (10) inclusive of Block One (1) Oakdale Miniature Farms Subdivision
according to plat on file in the Office of Clerk of Circuit Court, Okaloosa County, Florida, LESS,
begin at the Northeast corner of Lot Six (6) of Block One (1) of Oakdale Miniature Farms,
Crestview, Florida, thence run in a Westerly direction along the North boundary of said Lot 6, One
Hundred Feet; thence parallel with Garden Street run in a Southerly direction One Hundred Feet;
thence parallel with the North boundary of said Lot 6 run in an Easterly direction One Hundred
feet to Garden Street; thence on the West boundary of Garden Street in a Northerly direction run
Page 55 of 133
One Hundred feet to Point of Beginning. Being in said Lot Six (6) as per plat on file with the Clerk
of Circuit Court of Okaloosa County, Florida.
The Mixed Use (MU) Future Land Use Category is hereby imposed on Parcel 04-3N-23-1840-0001-0010.
Exhibit A, which is attached hereto and made a part hereof by reference, graphically depicts the revisions to the
Future Land Use Map and shows Parcel 04-3N-23-1840-0001-0010 thereon.
SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty-
one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant
to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land
Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day of June, 2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of June, 2023.
______________________________________
J. B. Whitten
Mayor
Page 56 of 133
Page 57 of 133
N FERDON BLVD
OLD BETHEL RD HWY 85 N
AIRPORT RD
N FERDON BLVD
HWY 85 N
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
Not to Scale
Subject Parcel(s)
Page 58 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
Existing Use¯
0 300150
Feet
Legend
Subject Parcel
City Limits
Existing
Chu rchesClubs/Lodges
Fin ancialGym/FitnessImproved A
Mu nicipalNo AG Acre
OfficePrivate Sch oolPublic School
Res tau rantService Shop
Sin gle FamilyStoresSupermarket
Vacan tVacant Commer cial
Vacan t/CommercialVehicle SaleWarehouse
Page 59 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Pa rcel
City Limits
City Futur e Land Use
Comm ercia l (C)Industrial (IN)Mixed Use (MU)Conserva tion (CON)Public Land s (PL)Residential (R)
County Futur e Land Use
Mixed Use (MU)
Page 60 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low De nsity District (R-1)Single Family Medium Density District (R-2)Single and Multi-Fam ily Dwelling District(R-3)Mixed Use (MU)Comme rcial (C-1)Comme rcial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zonin gMixed Use (MU)
Page 61 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City
City Futur e Land
Com me rcia lIndustrial
Mixed U seConservation
Public La nd sResidential
County Future Land
Mixed U se
Page 62 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)Single Family Low De nsity District (R-1)
Single Family Medium Density District(R-2)Single and Multi-Fam ily DwellingDistrict (R-3)
Mixed Use (MU)
Comme rcial (C-1)
Comme rcial (C-2)
Industrial (IN)
Public Lands (P)
Conservation (E)
County Zoning
Mixed Use (MU)
Page 63 of 133
CITY OF CRESTVIEW Item # 8.3.
Staff Report
PLANNING AND DEVELOPMENT
BOARD MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Planning and Development Board
CC: City Manager and City Attorney
FROM: Community Development Services
DATE: 6/8/2023
SUBJECT: Ord. 1934 - Third Avenue Rezoning
BACKGROUND:
On May 10, 2023, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 2203 Third Avenue.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Mixed Use.
The application requests the Mixed Use (MU) zoning designation for the property.
The Planning and Development Board recommended approval of the request on June 5, 2023.
DISCUSSION:
The property description is as follows:
Property Owner: Smith Family Trust
C/O Mary Joseph
124 Miracle Strip Pkwy SW
Unit 1500
Ft Walton Beach, FL 32548
Parcel ID: 04-3N-23-1840-0001-0010
Site Size: 12.02 acres
Current FLU: Okaloosa County Mixed Use
Current Zoning: Okaloosa County Mixed Use
Current Land Use: Residential
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Public Lands Public Lands Public School
East Commercial & Okaloosa County
Mixed Use
Commercial Low-Intensity District
(C-1), Commercial High-Intensity
District (C-2) & Okaloosa County
Mixed Use
Vacant, Commercial &
Residential
South Mixed Use Mixed Use Vacant & Residential
Page 64 of 133
West Residential Single and Multi-Family Density
Dwelling District (R-3)
Vacant
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for residential and/or low-intensity
commercial use.
Staff reviewed the request for rezoning and finds the following:
- The proposed zoning is consistent with the proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable development on adjacent
parcels.
Courtesy notices were mailed to property owners within 300 feet of the subject property on May 15, 2023. The
property was posted on May 22, 2023. An advertisement ran in the Crestview News Bulletin on May 25 and
June 1, 2023.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the rezoning request have been waived for this application as it was received during the
moratorium on annexation fees. There is no additional cost of advertising as the rezoning request was included
in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests that the council move Ordinance 1934 to second reading for adoption.
Attachments
1. Exhibit Packet
Page 65 of 133
ORDINANCE: 1934
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR THE REZONING OF 12.02 ACRES, MORE OR LESS,
OF REAL PROPERTY, LOCATED IN SECTION 4, TOWNSHIP 3
NORTH, RANGE 23 WEST, FROM THE OKALOOSA COUNTY MIXED
USE ZONING DISTRICT TO THE MIXED USE (MU) ZONING
DISTRICT; PROVIDING FOR AUTHORITY; PROVIDING FOR THE
UPDATING OF THE CRESTVIEW ZONING MAP; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes
and Chapter 102, City Code.
SECTION 2 – PROPERTY REZONED. The following described 12.02 acres, more or less, of real property
lying within the corporate limits of Crestview, Florida, with 12.02 acres, more or less, being formerly zoned
Okaloosa County Mixed Use with the Mixed Use (MU) Future Land Use Map designation recently ratified by
the City Council through adoption of Ordinance 1933, is hereby rezoned to Mixed Use (MU) to wit:
PIN # 04-3N-23-1840-0001-0010
Lot One (1) to Ten (10) inclusive of Block One (1) Oakdale Miniature Farms Subdivision
according to plat on file in the Office of Clerk of Circuit Court, Okaloosa County, Florida, LESS,
begin at the Northeast corner of Lot Six (6) of Block One (1) of Oakdale Miniature Farms,
Crestview, Florida, thence run in a Westerly direction along the North boundary of said Lot 6, One
Hundred Feet; thence parallel with Garden Street run in a Southerly direction One Hundred Feet;
thence parallel with the North boundary of said Lot 6 run in an Easterly direction One Hundred
feet to Garden Street; thence on the West boundary of Garden Street in a Northerly direction run
One Hundred feet to Point of Beginning. Being in said Lot Six (6) as per plat on file with the Clerk
of Circuit Court of Okaloosa County, Florida.
SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect
the above changes concurrent with passage of this ordinance, which is attached hereto.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
Page 66 of 133
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan
Amendment is adopted by Ordinance # 1933 and becomes legally effective.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day of June, 2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of June, 2023.
______________________________________
J. B. Whitten
Mayor
Page 67 of 133
Page 68 of 133
N FERDON BLVD
OLD BETHEL RD HWY 85 N
AIRPORT RD
N FERDON BLVD
HWY 85 N
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
Not to Scale
Subject Parcel(s)
Page 69 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
Existing Use¯
0 300150
Feet
Legend
Subject Parcel
City Limits
Existing
Chu rchesClubs/Lodges
Fin ancialGym/FitnessImproved A
Mu nicipalNo AG Acre
OfficePrivate Sch oolPublic School
Res tau rantService Shop
Sin gle FamilyStoresSupermarket
Vacan tVacant Commer cial
Vacan t/CommercialVehicle SaleWarehouse
Page 70 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Pa rcel
City Limits
City Futur e Land Use
Comm ercia l (C)Industrial (IN)Mixed Use (MU)Conserva tion (CON)Public Land s (PL)Residential (R)
County Futur e Land Use
Mixed Use (MU)
Page 71 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City ZoningSingle Family Estate Dwelling District (R-1E)Single Family Low De nsity District (R-1)Single Family Medium Density District (R-2)Single and Multi-Fam ily Dwelling District(R-3)Mixed Use (MU)Comme rcial (C-1)Comme rcial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zonin gMixed Use (MU)
Page 72 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City
City Futur e Land
Com me rcia lIndustrial
Mixed U seConservation
Public La nd sResidential
County Future Land
Mixed U se
Page 73 of 133
JONES RD
GARDEN ST
N FERDON BLVD
INDUSTRIAL DR
THIRD AVE
OAK LN
SHADY LN
THIRD AVE
N FERDON BLVD
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)Single Family Low De nsity District (R-1)
Single Family Medium Density District(R-2)Single and Multi-Fam ily DwellingDistrict (R-3)
Mixed Use (MU)
Comme rcial (C-1)
Comme rcial (C-2)
Industrial (IN)
Public Lands (P)
Conservation (E)
County Zoning
Mixed Use (MU)
Page 74 of 133
CITY OF CRESTVIEW Item # 8.4.
Staff Report
PLANNING AND DEVELOPMENT
BOARD MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Planning and Development Board
CC: City Manager and City Attorney
FROM: Community Development Services
DATE: 6/8/2023
SUBJECT: Ord. 1935 - Brookmeade Avenue Annexation
BACKGROUND:
On April 13, 2023, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located Brookmeade Drive.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Mixed Use.
The Planning and Development Board recommended approval of the request on June 5, 2023.
DISCUSSION:
The property description is as follows:
Property Owner: Magnolia Creeks LLC
107 N Partin Dr
Niceville, FL 32578
Parcel ID: 28-3N-23-0000-0013-001A
Site Size: 2.36 acres
Current FLU: Okaloosa County Mixed Use
Current Zoning: Okaloosa County Mixed Use
Current Land Use: Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential
East Okaloosa County Mixed Use Okaloosa County Mixed Use Residential
South Mixed Use (MU) Mixed Use (MU) Vacant
West Commercial (C) Commercial Low-Intensity District
(C-1)
Vacant
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for commercial use.
Page 75 of 133
Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and
finds the following:
- The property is contiguous to the city limits;
- The property is comprised of one (1) lot in unincorporated Okaloosa County, and is therefore
considered compact;
- The annexation of the property would not create an enclave
- The subject property is not included in the boundary of another municipality; and,
- The subject property meets the definition of urban purposes.
Courtesy notices were mailed to property owners within 300 feet of the subject property on May 15, 2023. The
property was posted on May 22, 2023. An advertisement ran in the Crestview News Bulletin on May 25 and
June 1, 2023.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for annexation have been waived for this application as it was received during the moratorium on
annexation fees.
The cost of advertising was $544.50.
The successful annexation of this property will have positive future impacts, including ad valorem revenue
based on future taxable assessed value, development and building permit fees, and utility usage fees.
RECOMMENDED ACTION
Staff respectfully requests that the council move Ordinance 1935 to second reading for adoption.
Attachments
1. Exhibit Packet
Page 76 of 133
ORDINANCE: 1935
AN ORDINANCE ANNEXING TO THE CITY OF CRESTVIEW,
FLORIDA, ± 2.36 ACRES OF CONTIGUOUS LANDS LOCATED IN
SECTION 28, TOWNSHIP 3 NORTH, RANGE 23 WEST, AND BEING
DESCRIBED AS SET FORTH HEREIN; PROVIDING FOR
AUTHORITY; PROVIDING FOR LAND DESCRIPTION; PROVIDING
FOR BOUNDARY; PROVIDING FOR LAND USE AND ZONING
DESIGNATION; PROVIDING FOR AMENDMENT TO THE BASE,
LAND USE AND ZONING MAPS; PROVIDING FOR A
COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR FILING
WITH THE CLERK OF CIRCUIT COURT OF OKALOOSA COUNTY,
THE CHIEF ADMINISTRATIVE OFFICER OF OKALOOSA COUNTY
AND THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 171, Florida Statutes,
and Section 2 of the City Charter.
SECTION 2 – LAND DESCRIPTION. The following described unincorporated area contiguous to the City of
Crestview, Florida, is hereby annexed to the City:
PIN # 28-3N-23-0000-0013-001A (Deed recorded in Book 3676, page 1703, dated May 23, 2023)
Beginning at the Southwest corner of the Northwest Quarter of Section 28, Township 3 North,
Range 23 West, Okaloosa County, Florida, proceed N-2°14'21" E 660.81 feet along section line,
thence S-88°02'll" E 500 feet, thence S-10°14'37" W 86.62 feet, thence S-38°23'37" E 90.15 feet,
thence S-8°24'35" W 92.52 feet, thence S-40°53'07" W 59.33 feet, thence S-56°17'10" W 105.89
feet, thence S-33°56'18" W 361.27 feet to South line of Northwest Quarter thence N-88°03'24" W
224.l feet to POB.
LESS AND EXCEPT Portion contained in Official Records Book 1422, Page 655
SECTION 3 – BOUNDARY. The existing boundary line of the City of Crestview, Florida, is modified to
include the herein referenced tract of land and the base, zoning and land use maps shall be updated to reflect these
changes pursuant to law.
SECTION 4 – LAND USE AND ZONING. Pursuant to general law, the property hereby annexed was subject
to Okaloosa County land development, land use plan, and zoning or subdivision regulations, which shall remain
in full force and effect until rezoning and land use changes are finalized by the City in compliance with the
Comprehensive Plan.
SECTION 5 – COMPREHENSIVE PLAN UPDATE. Pursuant to Chapter 163.011, et seq. petitioner for
annexation shall apply through the City for a Comprehensive Plan change which will designate the future land
use category for the parcel, with a zoning designation to be assigned and run concurrent with the approval and
adoption of the Comprehensive Plan amendment by the proper authorities.
Page 77 of 133
SECTION 6 – MAP UPDATE. The Base, Zoning and Future Land Use Maps shall be updated at the earliest
possible date.
SECTION 7 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk
of Circuit Court of Okaloosa County and with the Florida Department of the State.
SECTION 8 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 9 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 10 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 11 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 12 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day of June, 2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of June, 2023.
______________________________________
J. B. Whitten
Mayor
Page 78 of 133
Page 79 of 133
I-10
S FERDON BLVD
I-10
S FERDON BLVD
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
Not to Scale
Subject Parcel(s)
Page 80 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
Existing Use¯
0 300150
Feet
Legend
Subject Parcel
City Limits
Existing Use
Churches
Commercial
Header Rec
Ho mes fo r
Multi-Family
Munic ipal
No AG Acre
Res Co mmon
Single Family
State
Vac ant
Wasteland
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
Page 81 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)Industrial (IN)Mixed Us e (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land Use
Mixed Us e (MU)
Page 82 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City ZoningSingle Family Estate Dwelling Distr ict (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Fa mily Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conser va tion (E)
County ZoningMixed Use (MU)
Page 83 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City
City Futur e Land Us e
Com me rcia l (C)Industrial
Mixed U seConservation (CON)
Public La nd s (PL)Residential (R)
County Future Land Use
Mixed U se
Page 84 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)
Single Family Low De nsity District (R-1)Single Family Medium Density District(R-2)Single and Multi-Fam ily DwellingDistrict (R-3)Mixed Use (MU)
Comme rcial (C-1)
Comme rcial (C-2)
Industrial (IN)
Public Lands (P)
Conservation (E)
County Zoning
Mixed Use (MU)
Page 85 of 133
CITY OF CRESTVIEW Item # 8.5.
Staff Report
PLANNING AND DEVELOPMENT
BOARD MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Planning and Development Board
CC: City Manager and City Attorney
FROM: Community Development Services
DATE: 6/8/2023
SUBJECT: Ord. 1936 - Brookmeade Avenue Comprehensive Plan Amendment
BACKGROUND:
On April 13, 2023, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located Brookmeade Drive.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Mixed Use.
The application requests the Commercial (C) future land use designation for the property.
The Planning and Development Board recommended approval of the request on June 5, 2023.
DISCUSSION:
The property description is as follows:
Property Owner: Magnolia Creeks LLC
107 N Partin Dr
Niceville, FL 32578
Parcel ID: 28-3N-23-0000-0013-001A
Site Size: 2.36 acres
Current FLU: Okaloosa County Mixed Use
Current Zoning: Okaloosa County Mixed Use
Current Land Use: Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential
East Okaloosa County Mixed Use Okaloosa County Mixed Use Residential
South Mixed Use (MU) Mixed Use (MU) Vacant
West Commercial (C) Commercial Low-Intensity District
(C-1)
Vacant
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for commercial use.
Page 86 of 133
Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and
finds the following:
- The property is contiguous to the city limits;
- The property is comprised of one (1) lot in unincorporated Okaloosa County, and is therefore
considered compact;
- The annexation of the property would not create an enclave
- The subject property is not included in the boundary of another municipality; and,
- The subject property meets the definition of urban purposes.
Courtesy notices were mailed to property owners within 300 feet of the subject property on May 15, 2023. The
property was posted on May 22, 2023. An advertisement ran in the Crestview News Bulletin on May 25 and
June 1, 2023.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the comprehensive plan amendment have been waived for this application as it was received
during the moratorium on annexation fees. There is no additional cost of advertising as the comprehensive plan
amendment request was included in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests that the council move Ordinance 1936 to second reading for adoption.
Attachments
1. Exhibit Packet
Page 87 of 133
ORDINANCE: 1936
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING
FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT;
PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE
FUTURE LAND USE DESIGNATION FROM OKALOOSA COUNTY
MIXED USE TO COMMERCIAL (C) ON APPROXIMATELY 2.36
ACRES, MORE OR LESS, IN SECTION 28, TOWNSHIP 3 NORTH,
RANGE 23 WEST; PROVIDING FOR FUTURE LAND USE MAP
AMENDMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING
CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter,
§163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan.
SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following:
A. This amendment will promote compact, orderly development and discourage urban sprawl; and
B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting
as the Local Planning Agency with its recommendations reported to the City Council; and
C. A public hearing has been conducted by the City Council after "due public notice"; and
D. This amendment involves changing the future land use designation from Okaloosa County Mixed Use
to Commercial (C) on a parcel of land containing 2.36 acres, more or less, lying within the corporate limits
of the City; and
E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the
City and its citizens.
SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview
Comprehensive Plan: 2020." The amendment is described in Section 4 below.
SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by
changing the future land use category of a parcel containing approximately 2.36 acres of land, more or less, from
Okaloosa County Mixed Use to Commercial (C). For the purposes of this Ordinance and Comprehensive Plan
Amendment, the 2.36 acres, more or less, is known as Parcel 28-3N-23-0000-0013-001A and commonly
described as:
Beginning at the Southwest corner of the Northwest Quarter of Section 28, Township 3 North,
Range 23 West, Okaloosa County, Florida, proceed N-2°14'21" E 660.81 feet along section line,
thence S-88°02'll" E 500 feet, thence S-10°14'37" W 86.62 feet, thence S-38°23'37" E 90.15 feet,
thence S-8°24'35" W 92.52 feet, thence S-40°53'07" W 59.33 feet, thence S-56°17'10" W 105.89
feet, thence S-33°56'18" W 361.27 feet to South line of Northwest Quarter thence N-88°03'24" W
224.l feet to POB.
Page 88 of 133
LESS AND EXCEPT Portion contained in Official Records Book 1422, Page 655
The Commercial (C) Future Land Use Category is hereby imposed on Parcel 28-3N-23-0000-0013-001A. Exhibit
A, which is attached hereto and made a part hereof by reference, graphically depicts the revisions to the Future
Land Use Map and shows Parcel 28-3N-23-0000-0013-001A thereon.
SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty-
one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant
to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land
Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day of June, 2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of June, 2023.
______________________________________
J. B. Whitten
Mayor
Page 89 of 133
Page 90 of 133
I-10
S FERDON BLVD
I-10
S FERDON BLVD
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
Not to Scale
Subject Parcel(s)
Page 91 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
Existing Use¯
0 300150
Feet
Legend
Subject Parcel
City Limits
Existing Use
Churches
Commercial
Header Rec
Ho mes fo r
Multi-Family
Munic ipal
No AG Acre
Res Co mmon
Single Family
State
Vac ant
Wasteland
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
Page 92 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)Industrial (IN)Mixed Us e (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land Use
Mixed Us e (MU)
Page 93 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City ZoningSingle Family Estate Dwelling Distr ict (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Fa mily Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conser va tion (E)
County ZoningMixed Use (MU)
Page 94 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City
City Futur e Land Us e
Com me rcia l (C)Industrial
Mixed U seConservation (CON)
Public La nd s (PL)Residential (R)
County Future Land Use
Mixed U se
Page 95 of 133
BROOKMEADE DR
N
I
C
O
L
E
L
NTRENTON AVE
RUBY LN
CREVE CORE DR
LADUE AVE
NICOLE LN
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMM UNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURV EY FEET
0 300150
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)
Single Family Low De nsity District (R-1)Single Family Medium Density District(R-2)Single and Multi-Fam ily DwellingDistrict (R-3)Mixed Use (MU)
Comme rcial (C-1)
Comme rcial (C-2)
Industrial (IN)
Public Lands (P)
Conservation (E)
County Zoning
Mixed Use (MU)
Page 96 of 133
CITY OF CRESTVIEW Item # 8.6.
Staff Report
PLANNING AND DEVELOPMENT
BOARD MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Planning and Development Board
CC: City Manager and City Attorney
FROM: Community Development Services
DATE: 6/8/2023
SUBJECT: Ord. 1937 - Brookmeade Avenue Rezoning
BACKGROUND:
On April 13, 2023, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located Brookmeade Drive.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Mixed Use.
The application requests the Commercial Low-Intensity District (C-1) zoning designation for the property.
The Planning and Development Board recommended approval of the request on June 5, 2023.
DISCUSSION:
The property description is as follows:
Property Owner: Magnolia Creeks LLC
107 N Partin Dr
Niceville, FL 32578
Parcel ID: 28-3N-23-0000-0013-001A
Site Size: 2.36 acres
Current FLU: Okaloosa County Mixed Use
Current Zoning: Okaloosa County Mixed Use
Current Land Use: Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Okaloosa County Mixed Use Okaloosa County Mixed Use Residential
East Okaloosa County Mixed Use Okaloosa County Mixed Use Residential
South Mixed Use (MU) Mixed Use (MU) Vacant
West Commercial (C) Commercial Low-Intensity District
(C-1)
Vacant
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property can be developed for commercial use.
Page 97 of 133
Staff reviewed the request for rezoning and finds the following:
- The proposed zoning is consistent with the proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable development on adjacent
parcels.
Courtesy notices were mailed to property owners within 300 feet of the subject property on May 15, 2023. The
property was posted on May 22, 2023. An advertisement ran in the Crestview News Bulletin on May 25 and
June 1, 2023.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the rezoning request have been waived for this application as it was received during the
moratorium on annexation fees. There is no additional cost of advertising as the rezoning request was included
in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests that the council move Ordinance 1937 to second reading for adoption.
Attachments
1. Exhibit Packet
Page 98 of 133
ORDINANCE: 1937
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR THE REZONING OF 2.36 ACRES, MORE OR LESS,
OF REAL PROPERTY, LOCATED IN SECTION 28, TOWNSHIP 3
NORTH, RANGE 23 WEST, FROM THE OKALOOSA COUNTY MIXED
USE ZONING DISTRICT TO THE COMMERCIAL LOW-INTENSITY
DISTRICT (C-1) ZONING DISTRICT; PROVIDING FOR AUTHORITY;
PROVIDING FOR THE UPDATING OF THE CRESTVIEW ZONING
MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING
CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes
and Chapter 102, City Code.
SECTION 2 – PROPERTY REZONED. The following described 2.36 acres, more or less, of real property
lying within the corporate limits of Crestview, Florida, with 2.36 acres, more or less, being formerly zoned
Okaloosa County Mixed Use with the Commercial (C) Future Land Use Map designation recently ratified by the
City Council through adoption of Ordinance 1936, is hereby rezoned to Commercial Low-Intensity District (C-
1) to wit:
PIN # 28-3N-23-0000-0013-001A
Beginning at the Southwest corner of the Northwest Quarter of Section 28, Township 3 North,
Range 23 West, Okaloosa County, Florida, proceed N-2°14'21" E 660.81 feet along section line,
thence S-88°02'll" E 500 feet, thence S-10°14'37" W 86.62 feet, thence S-38°23'37" E 90.15 feet,
thence S-8°24'35" W 92.52 feet, thence S-40°53'07" W 59.33 feet, thence S-56°17'10" W 105.89
feet, thence S-33°56'18" W 361.27 feet to South line of Northwest Quarter thence N-88°03'24" W
224.l feet to POB.
LESS AND EXCEPT Portion contained in Official Records Book 1422, Page 655
SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect
the above changes concurrent with passage of this ordinance, which is attached hereto.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
Page 99 of 133
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan
Amendment is adopted by Ordinance # 1936 and becomes legally effective.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day of June, 2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of June, 2023.
______________________________________
J. B. Whitten
Mayor
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Commercial (C)Industrial (IN)Mixed Us e (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land Use
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City Limits
City ZoningSingle Family Estate Dwelling Distr ict (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Fa mily Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conser va tion (E)
County ZoningMixed Use (MU)
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RUBY LN
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Com me rcia l (C)Industrial
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County Future Land Use
Mixed U se
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0 300150
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City Limits
City Zoning
Single Family Estate Dwelling District(R-1E)
Single Family Low De nsity District (R-1)Single Family Medium Density District(R-2)Single and Multi-Fam ily DwellingDistrict (R-3)Mixed Use (MU)
Comme rcial (C-1)
Comme rcial (C-2)
Industrial (IN)
Public Lands (P)
Conservation (E)
County Zoning
Mixed Use (MU)
Page 107 of 133
CITY OF CRESTVIEW Item # 10.1.
Staff Report
CITY COUNCIL MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jayce Vanderford, Project Manager, Wayne Steele, Director of Operations, Christian Stapp,
Utility Locate Specialist
DATE: 6/8/2023
SUBJECT: Main Street Improvements Constructability Review and CEI Services
BACKGROUND:
Since December of 2022, City Staff has advertised the “Crestview Main Street – Roadway Improvement FDOT
FOPID # 449302-1-54-01 Project” invitation to bid for a total of three times. The last three attempts were
advertised 30 days each for a total of 90 days and received no bids. The City of Crestview has been very
proactive in its attempt to reign in bids through local avenues and web advertisements and by directly
contacting local contractors. Due to the project requiring FDOT qualification, many of the local contractors in
our service area do not meet minimum requirements. Qualified contractors have been contacted and either gave
no response or responded back that they are involved in multiple large projects and unable to take on a project
of this size at this time. Contractors who wished to submit bids have complained of issues with the plans, which
were making this project increasingly difficult to bid, primarily due to missing information in the design plan.
DISCUSSION:
In an effort to move this project forward, the City Manager and Staff have met with contractors to determine
what can be done to make the project more inviting and biddable. After meetings and verifying the
discrepancies mentioned in the plans, we contacted Alday-Howell Engineering Inc (AHE) for a second opinion
of the Main Street Improvements plans designed by Matrix Design Group. Task Order 2023-02 in the amount
of $4,800 was authorized by the City Manager for AHE to perform a constructability/biddability review of the
plans, bid documents and previous bid correspondence to identify any errors, omissions or inconsistencies.
AHE is currently reviewing the plans and will prepare a report of findings and deliver it to the City and Matrix
the design engineer for consideration.
Once the review is complete and the plans have been amended, these changes must be submitted to FDOT for
review and approval, then staff will advertise the project again. Upon receiving/selecting a bid, as required by
FDOT and upon approval of this Task Order 2023-03, AHE will perform CEI (construction engineering and
inspections) services for the City of Crestview throughout the duration of the construction actives for Crestview
Main Street – Roadway Improvement, FDOT FOPID # 449302-1-54-01.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Page 108 of 133
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
Task Order 2023-03 from Alday-Howell Engineering, Inc. for a total of $280,670 will be funded by 1/2 cents
sales tax (discretionary sales tax) and/or by CARES monies.
RECOMMENDED ACTION
Upon receiving/selecting a bid on the next advertisement, staff respectfully requests a motion to approve
Alday-Howell Engineering Inc to provide CEI services for “Crestview Main Street – Roadway Improvement
FDOT FOPID # 449302-1-54-01” for the amount of $280,670.
Attachments
1. Task Order 2023-03 - AHE
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CITY OF CRESTVIEW Item # 10.2.
Staff Report
CITY COUNCIL MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Nicholas Schwendt, Senior Planner, Barry Henderson, Development Services Director
DATE: 6/8/2023
SUBJECT: Conceptual Plat - White Wolf Run
BACKGROUND:
Staff received the initial application for the White Wolf Run subdivision on November 11, 2022. It has since
gone through staff review and all major comments have been addressed. The remaining comments are minor
and will not affect the overall layout and scope proposed in the provided conceptual plat documents.
DISCUSSION:
This subdivision is proposed just north and west of Jones Rd., with a connection to Jones Road to the south,
and to the north. The subdivision proposes a realignment of Jones Road within the development. The
subdivision proposes 332 lots, which is within the allowed density provided by the zoning district and future
land use designation.
The Planning and Development Board recommended approval of this plat on June 5, 2023.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public
services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
Page 112 of 133
Approval of the conceptual plat will lead to the development of a subdivision that will have a positive future
impact, including: impact fees, building permit fees and utility usage fees.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the conceptual plat for White Wolf Run.
Attachments
1. Vicinity Map
2. White Wolf Run_Preliminary Plat_Rev_5-18-2023
Page 113 of 133
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N FERDON BLVD
HWY 85 N
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CITY OF CRESTVIEW Item # 10.3.
Staff Report
CITY COUNCIL MEETING DATE: June 12, 2023
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Nicholas Schwendt, Senior Planner, Barry Henderson, Development Services Director
DATE: 6/8/2023
SUBJECT: Conceptual Plat - Cherry Brook Subdivision
BACKGROUND:
Staff received the initial application for the Cherry Brook subdivision on October 18, 2022. It has since gone
through staff review and all major comments have been addressed. The remaining comments are minor and will
not affect the overall layout and scope proposed in the provided conceptual plat documents.
DISCUSSION:
This subdivision is proposed south of Point Center Road, which is south of Antioch Elementary School on
Whitehurst Lane. The subdivision proposes to connect to Garrett Pit Road, and, as such, Garrett Pit Road will be
improved to a paved road, per Okaloosa County standards. The subdivision proposes 106 lots, which is within the
allowed density provided by the zoning district and future land use designation.
The Planning and Development Board recommended approval of this plat on June 5, 2023.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public
services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
Page 126 of 133
Approval of the conceptual plat will lead to the development of a subdivision that will have a positive future
impact, including: impact fees, building permit fees and utility usage fees.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the conceptual plat for Cherry Brook Subdivision.
Attachments
1. Vicinity Map (1)
2. 190654.02 Cherry Brook Plat (01-10-23)
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SHEET 1 OF 5
PLAT BOOK , PAGE
Statement By Okaloosa County:
Index
PROJECT LOCATION
Surveyor's Certificate:
Acknowledgment to Dedication:
Title Opinion:
County Clerk Certificate of Recording:
County Surveyor's Certificate:
County Engineer's Approval:
County Commissioners Approval:
190654.02
Key Map
Certification by Tax Collector:
Vicinity Map
☐
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Cherry Brook Subdivision
Surveyor's Notes:
Dedication:
Legal Description (Official Records Book 3402, Page 4836):
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A RESIDENTIAL S8BDI9ISION IN SECTIONS 35 36, TO:NSHIP 3 NORTH, RANGE 24 :EST
AND IN SECTION 2, TO:NSHIP 2 NORTH, RANGE 24 :EST, OKALOOSA CO8NT<, FLORIDA
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