HomeMy Public PortalAbout05222023 City Council Regular Meeting MinutesCity Council Regular Meeting Minutes
May 22, 2023
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro Tem Andrew Rencich, Council
members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan
Holloway, and various staff members.
2. Invocation, Pledge of Allegiance
2.1. Esme Graff, Ministry Leader - Crosspoint South
The Invocation and Pledge of Allegiance was led by Esme Graff, Ministry Leader for
Crosspoint South.
3. Open Policy Making and Legislative Session
Mayor JB Whitten announced there was a quorum.
4. Approve Agenda
Mayor JB Whitten requested that Agenda item 10.1 be moved right after the presentations
and then called for action.
Motion by Councilmember Joe Blocker and seconded by Mayor Pro-Tem Andrew
Rencich to approve the agenda, as amended.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan Bullard.
All ayes. Motion carried.
5. Presentations and Reports
5.1. Presentation of Awards - John Hamilton, VFW
Mayor JB Whitten asked John Hamilton of the Veterans of Foreign Wars to come
forward to present the awards.
A Certificate of Appreciation was presented to Sgt. Willie Butler for Law
Enforcement of the Year.
A Certificate of Appreciation was presented to Lieutenant Joseph Scott for
Firefighter of the Year.
Lt. Rodney Lancaster presented a Certificate of Appreciation for a Lifesaving Award
to Barbara Beadle for her heroic efforts in saving John Hamilton.
5.2. Recognition of Precision Leadership, LLC, and Graduates
Mayor JB Whitten and City Manager T. Bolduc presented a Certificate of
Appreciation to Cole Randall of Precision Leadership.
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City Manager T. Bolduc recognized several of the graduates of the Precision
Leadership Leadershift program stating he believes in investing in the future.
5.3. Presentation of the City of Crestview Bulldog Award
Mayor JB Whitten presenting certificates of Achievement to several of the
outstanding Crestview High School Bulldogs. He explained that they look for traits
that make a student worthy of recognition that include but are not limited to
leadership, perseverance, dedication, and selflessness.
Joshua Cadenhead and Lauren Milgram were the April recipients and Lamari
Thomas and Joshean Figueroa were the May recipients.
5.4. Proclamation declaring the week of May 21 - May 27, 2023 as Public Services Week
Mayor JB Whitten presented a proclamation to representatives of Public Services
declaring May 21 - May 27, 2023 as Public Services Week.
6. Action Items
6.1. Award of Solid Waste/Disposal Services Contract
City Manager T. Bolduc stated the bid opening was held on April 28th and we
received bids from four vendors. A selection committee was formed, and scoring was
done to select three to conduct presentations. The selection committee has
recommended that Adams Sanitation be awarded the contract. There were two
stipulations - proof of ability to secure equipment, and the Public Services director
needed to review the software. Both requirements have been met. He added the
representatives of the top three vendors are present to answer any questions.
Mayor JB Whitten asked for comments from the Council. Discussion ensued on
being able to view the presentations, problems with service from Waste Pro and
direct questions from Adams Sanitation regarding staffing capability.
Nathan Boyles of Adams Sanitation responded that the firm has 70 plus employees
which includes a female workforce and added that portion of the workforce is higher
than other firms in the industry. He also mentioned they have 30 trucks in the fleet
and are growing.
Rich Chancey, Division VP of Waste Pro, stated he oversees the coastal regions. He
went over the community involvement, their response for hurricane clean up,
provided several references and went over the financial stability. The company had
added a team member to improve service, as well. He requested an extension of their
contract to proceed with negotiations.
Shannon Hayes came forward and stated he had numerous calls complaint while he
was involved on the Council. He acknowledged there have been a few improvements
but stated it is time to move on to another company.
Councilmember D. Capps said Waste Management was too costly, as we cannot
double the citizens' fees based on the base cost.
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City Manager T. Bolduc said the rates are going up with a new contract. Residents
are currently paying $25.95 monthly which includes yard waste. Our negotiations
will be Adams Sanitation Alternate 1 is for two times a week with once -a -week yard
waste for $33.98. Waste Pro offered $37.22, and Waste Management was $59.01.
During discussion, the committee decided to go with the personal approach. Adams
Sanitation will add a customer service representative at City Hall. He added the
commercial cost is also lower but there will be an increase.
Motion by Councilmember Ryan Bullard and seconded by Mayor Pro-Tem Andrew
Rencich to accept the recommendation of the proposal evaluation committee and
award the solid waste contract to Adams Sanitation and approve the City Manager
and the City Attorney to negotiate the final terms of the contract for signature by the
Mayor.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan
Bullard. All ayes. Motion carried.
Mayor Pro-Tem A. Rencich excused himself from the rest of the meeting.
7. Consent Agenda
Mayor JB Whitten called for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember Cynthia
Brown to approve the Consent Agenda, as presented.
Roll Call: Joe Blocker, Cynthia Brown, Andrew Rencich, Douglas Capps, Ryan Bullard.
All ayes. Motion carried.
7.1. Memorandum of Understanding — Staybridge Suites
7.2. Crestview WWTP Effluent Reuse Master Plan
7.3. Annual Paving Contract
7.4. Approval of Minutes of May 8, 2023
8. Public Hearings / Ordinances on Second Reading — Nothing brought forward.
9. Ordinances on First Reading — Nothing brought forward.
10. Resolutions
10.1. Resolution 2023-09 Budget Amendment
Wendy Buttke presented Resolution 2023-09 regarding the amendment to the budget
to the City Council mentioning it will accurately reflect the estimated revenues and
appropriations. She then asked the City Clerk to read Resolution 2023-09.
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City Clerk Maryanne Schrader read the Resolution by title: A Resolution of the City
of Crestview, Florida, Amending the Budget to More Accurately Reflect Revenues
and Appropriations. The Amendments are the Result of Various Prior Year Projects
not Completed In FY 2022 Therefore Rolling To FY 2023 and Providing For an
Effective Date.
Mayor JB Whitten called for comment from the Council and the public. In hearing
none, he called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe
Blocker to adopt Resolution 2023-09.
Roll Call: Joe Blocker, Cynthia Brown, Douglas Capps, Ryan Bullard. All ayes.
Motion carried.
10.2. Resolution 2023-10 Adoption of the Local Housing Assistance Plan
City Manager Tim Bolduc stated Resolution 2023-10 is an Adoption of the Local
Housing Assistance Plan. He has been working with staff on establishing the
program. The goal is to separate us from the County, so we will have programs that
directly assist our residents. This is a tool that will be able to assist with deposits, as
well. The City should yield $125,000 to $130,000 with the program.
City Manager Tim Bolduc asked the City Clerk to read the Resolution. City Clerk
Maryanne Schrader read the Resolution by title:
A Resolution of the City Council of the City of Crestview Florida Approving the
Local Housing Assistance Plan as Required'by the State Housing Initiatives
Partnership Program Act, Subsections 420.907-420.9079, Florida Statutes; and Rule
Chapter 67-37, Florida Administrative Code; Authorizing and Directing the Mayor to
Execute any Necessary Documents and Certifications Needed by the State;
Authorizing the Submission of the Local Housing Assistance Plan for Review and
Approval by the Florida Housing Finance Corporation; and Providing an Effective
Date.
Mayor JB Whitten called for comment from the Council from the public. In hearing
none, he called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Ryan
Bullard to adopt Resolution 2023-10.
Roll Call: Joe Blocker, Cynthia Brown, Douglas Capps, Ryan Bullard. All ayes.
Motion carried.
10.3. Resolution 2023-11 Fire Truck Lease Agreement
City Manager Tim Bolduc presented Resolution 2023-11, Fire Truck Lease
Agreement to the City Council. He stated the rate is 5.2%, which is good for now,
however, we may opt to pay the lease earlier. It will take about a year to build the
truck. We have added $200,000 for standardization of equipment. This will help keep
the truck operating with good, safe equipment.
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City Manager Tim Bolduc asked the City Clerk to read the Resolution.
City Clerk Maryanne Schrader read the Resolution by title: A Resolution of the City
of Crestview, Florida, Authorizing the Financing of Fire Equipment in the Amount of
$1,604,093.66 Providing for Payment of such Financing, Making Certain Covenants
and Agreements in Connection Therewith, and Providing for an Effective Date.
Mayor JB Whitten called for comment from the Council and the public. In hearing
none, he called for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember
Cynthia Brown to adopt Resolution 2023-11.
Roll Call: Joe Blocker, Cynthia Brown, Douglas Capps, Ryan Bullard. All ayes.
Motion carried.
11. City Clerk Report
11.1 Monthly Update
City Clerk M. Schrader mentioned the update is in the staff report but wanted to
mention she is meeting with Administrative Services to review the Code updates to
merge information for departmental review. For public records in the month of April,
we received 46 new requests and released 50 documents for the period. We have
received $74.00 from invoices in this reporting period.
12. City Manager Report
12.1. Financial Update - Finance Director
Finance Director Gina Toussaint stated the staff report contains the March expense
report and April expenditures. She encouraged the Council to come by and she would
go over the information in detail, if needed.
City Manager T. Bolduc displayed the financials on the monitor depicting the
restricted cash. He said we have almost $16 million in undesignated reserves. He said
we will review what we have borrowed and look at cash expenditures with the
interest rates being high and may decide to pay with cash reserves. He said we are in
strong standing and fully funded in all categories. In response to Councilmember C.
Brown, regarding having any balloon payments, City Manager T. Bolduc replied that
we do not have any.
12.2. Monthly Department Report - Administrative Services
Administrative Services Director Jessica Leavins provided an update. She introduced
Dennis Barnes, Barnes Financial Services, who came forward to explain the
insurance updates. He acknowledged Jessica's work in improving the numbers. He
announced the city will get a return of our premium and share in the gains, reporting
$182,202 will be received to the city with the pro -share agreement. He updated the
Blue Value Solutions program which engages employees in healthier lifestyles. He
said we will have a 4% health insurance increase in the next year, but the average
increase is between 9 to 12%. That is a savings of $129,076 alone.
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Administrative Services Director Jessica Leavins stated we had an increase of 10% in
participation and 10% lower in health issues, as the critical values were halved.
She advised Council on the staffing stating we are able to stay competitive. We had
30 new hires and went over employee longevity, training, and educational incentives.
City Manager T. Bolduc applauded Jessica and her staff. He added the premium gain
will be given back to the employees to benefit them.
13. Comments from the Mayor and Council
Councilmember D. Capps thanked the Solid Waste committee for their hard work. He
reminded all to attend the May Day parade and ceremony at Allen Park, as well as the
Memorial Day celebration.
Councilmember R. Bullard said he has visited Parks, Fire and Financing. He applauded
Gina and said his concerns were addressed. He added he is anxious to see handicap
modifications at Twin Hills Park.
Councilmember Joe Blocker asked about the 30 hires, and City Manager T. Bolduc
explained they are replacements. He added staffing has only gone up 5%. We are only two
officers from being fully staffed. We have 51 officers and have approved two more.
Mayor JB Whitten said the presentation at Carver Hill of the Emancipation Proclamation
from Alex Barthe was well done. The family movie night was successful. Crestview
Chorus has had three recent performances. He reminded everyone that the May Day
Parade starts at 10 a.m. He invited everyone to come to the Memorial Ceremony on May
29th at the Veterans Memorial.
Councilmember C. Brown asked about the left turn signal at Crestview Commons. City
Manager T. Bolduc explained the history of when the funding became available for the
Department of Transportation project which had already been approved from the bridge to
Redstone. He went over the road modifications that were done to improve the entrance
way for the new development, the movement of traffic by creating a side entrance to
Panera Bread, and how the city partnered together with FDOT and the developer to create
the turn lane. He applauded PS Director Michael Criddle and his efforts to ensure the
traffic light is opened correctly and how the opening was phased -in so the development
could be opened timely. He added the contractor has about 200 days on the contract to
construct the northbound turn lane.
14. Comments from the Audience
Shannon Hayes came forward to recognize the city attorney, city manager, mayor, and
Councilmember Capps for working together to ensure the May Day celebration would be
successful. He asked about the million dollars in the CARES fund and City Manager T.
Bolduc replied it is allocated for Main street improvements.
15. Adjournment
Mayor JB Whitten adjourned the meeting at 7:24 p.m.
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Minutes approved this 12th day of June 2023.
Whitten
Mayor
\a.04\-8_0\A„...12._
Maryanne SC der
City Clerk
Proper Notice having been duly given
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