HomeMy Public PortalAbout06122023 City Council Regular Meeting MinutesCity Council Minutes
June 12, 2023
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich, Council
members: Doug Capps, Joe Blocker, and Ryan Bullard. Also present: City Manager Tim
Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan Holloway, and various
staff members. Councilmember Cynthia Brown was excused.
2. Invocation, Pledge of Allegiance
2.1. Pastor Ronnie Bearden of First Methodist Church of Crestview
The Invocation and Pledge of Allegiance was led by Pastor Ronnie Bearden of First
Methodist Church of Crestview.
3. Open Policy Making and Legislative Session
Mayor JB Whitten went over the procedures and stated there was a quorum.
4. Approve Agenda
Mayor JB Whitten called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Doug
Capps to approve the agenda, as presented.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 4; Nays: 0.
All ayes. Motion carried.
5. Presentations and Reports
5.1. Kiwanis Club Presentation
CRA Director Elizabeth Roy and Yvonne Shanklin representing the Kiwanis Club
recognized the following departments for their assistance on Memorial Day: Parks
and Recreation/Facility Services (Cody Suggs), Public Information Office (Melissa
Carter), and the Fire and Police Combined Honor Guard.
6. Consent Agenda
Mayor JB Whitten called for action.
Motion by Councilmember Ryan Bullard and seconded by Councilmember Joe Blocker to
approve the Consent Agenda, as presented.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 4; Nays: 0.
All ayes. Motion carried.
6.1. Approval of Minutes of May 22, 2023
6.2. Cartegraph CMMS Software Contract
6.3. AXON Taser/Cameras Contract
7. Public Hearings / Ordinances on Second Reading
No ordinances were brought forward for Second Reading.
8. Ordinances on First Reading
8.1. Ord. 1932 - Third Avenue Annexation
Senior Planner Nicholas Schwendt presented Ordinance 1932 - Third Avenue
annexation to the City Council. He mentioned the next three ordinances are related to
the property located at 2203 Third Avenue. He went over the current uses and stated
a development order has not been received. He went over the mailings and postings
that are required.
Senior Planner Nicholas Schwendt asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Annexing
to the City of Crestview, Florida, ± 12.02 Acres of Contiguous Lands Located In
Section 4, Township 3 North, Range 23 West, and Being Described As Set Forth
Herein; Providing For Authority; Providing For Land Description; Providing For
Boundary; Providing For Land Use and Zoning Designation; Providing For
Amendment to the Base, Land Use and Zoning Maps; Providing For A
Comprehensive Plan Amendment; Providing For Filing With the Clerk of Circuit
Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County and
the Florida Department of State; Providing For Severability; Providing For
Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of
Conflicting Codes and Ordinances; and Providing for an Effective Date.
Mayor JB Whitten called for comment from the Council. In hearing none, he called
for action.
Motion was made by Councilmember Doug Capps and seconded by Councilmember
Joe Blocker to approve Ordinance 1932 on First Reading and move to Second
Reading for final adoption.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes; 4; Nays:
0. All ayes. Motion carried.
8.2. Ord. 1933 - Third Avenue Comprehensive Plan Amendment
Senior Planner N. Schwendt presented Ordinance 1933 to the City Council for a
future land use change regarding the Third Avenue Comprehensive Plan
Amendment. He mentioned the fees were waived per the moratorium.
Senior Planner N. Schwendt asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For
Authority; Providing For Findings of Fact; Providing For Purpose; Providing For
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Changing the Future Land Use Designation From Okaloosa County Mixed Use to
Mixed Use (MU) on Approximately 12.02 Acres, More or Less, In Section 4,
Township 3 North, Range 23 West; Providing For Future Land Use Map
Amendment; Providing For Severability; Providing For Scrivener's Errors; Providing
For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
Ordinances; and Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council. In hearing none, he called
for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Joe
Blocker to approve Ordinance 1933 on First Reading and move to Second Reading
for final adoption.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 4; Nays:
0. All ayes. Motion carried.
8.3. Ord. 1934 - Third Avenue Rezoning
Senior Planner N. Schwendt presented to the City Council Ordinance 1934 regarding
the Third Avenue Rezoning and asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Providing For the Rezoning of 12.02 Acres, More or Less, of
Real Property, Located In Section 4, Township 3 North, Range 23 West, From the
Okaloosa County Mixed Use Zoning District to the Mixed Use (Mu) Zoning District;
Providing For Authority; Providing For The Updating of the Crestview Zoning Map;
Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal
Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and
Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council. In hearing none, he called
for action.
Motion by Councilmember Doug Capps and seconded by Councilmember Joe
Blocker to approve Ordinance 1934 on First Reading and move to Second Reading
for final adoption.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 4;
Nays: 0. All ayes. Motion carried.
8.4. Ord. 1935 - Brookmeade Avenue Annexation
Senior Planner N. Schwendt presented Ordinance 1935 to the City Council stating
the next three ordinances are regarding Brookmeade Drive. He went over the current
uses stating the property is currently vacant and can be developed for commercial
use. He stated the courtesy notices and postings have been made. He added the fees
were waived per the moratorium. He then asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Annexing
to the City of Crestview, Florida, ± 2.36 Acres of Contiguous Lands Located In
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Section 28, Township 3 North, Range 23 West, and Being Described as Set Forth
Herein; Providing For Authority; Providing for Land Description; Providing For
Boundary; Providing For Land Use and Zoning Designation; Providing For
Amendment to the Base, Land Use and Zoning Maps; Providing for A
Comprehensive Plan Amendment; Providing For Filing With the Clerk of Circuit
Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County and
the Florida Department of State; Providing For Severability; Providing For
Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of
Conflicting Codes and Ordinances; and Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council. In hearing none, he called
for action.
Motion by Andrew Rencich and seconded by Councilmember Joe Blocker to
approve Ordinance 1935 on First reading and move to Second Reading for final
adoption.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 4; Nays:
0. All ayes. Motion carried.
8.5. Ord. 1936 - Brookmeade Avenue Comprehensive Plan Amendment
Senior Planner N. Schwendt presented Ordinance 1936 to the City Council stating
the information was same as the annexation. He asked the City Clerk to read the
ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For
Authority; Providing For Findings of Fact; Providing For Purpose; Providing For
Changing the Future Land Use Designation From Okaloosa County Mixed Use to
Commercial (C) on Approximately 2.36 Acres, More or Less, In Section 28,
Township 3 North, Range 23 West; Providing For Future Land Use Map
Amendment; Providing For Severability; Providing For Scrivener's Errors; Providing
For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
Ordinances; and Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council. In hearing none, he called
for action.
In reply to Councilmember D. Capps regarding the type of development that may be
coming with the church and residential in the area, Senior Planner N. Schwendt
replied that we do not have a development order yet.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Ryan
Bullard to approve Ordinance 1936 on First Reading and move to Second Reading
for final adoption.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 4; Nays:
0. All ayes. Motion carried.
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8.6. Ord. 1937 - Brookmeade Avenue Rezoning
Senior Planner N. Schwendt presented Ordinance 1937 to the City Council
Brookmeade Avenue Rezoning and asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Providing For the Rezoning of 2.36 Acres, More or Less, of
Real Property, Located In Section 28, Township 3 North, Range 23 West, From the
Okaloosa County Mixed Use Zoning District to the Commercial Low -Intensity
District (C-1) Zoning District; Providing For Authority; Providing For the Updating
of the Crestview Zoning Map; Providing For Severability; Providing For Scrivener's
Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting
Codes and Ordinances; and Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council. In hearing none, he called
for action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Ryan
Bullard to approve Ordinance 1937 on First Reading and move to Second Reading
for final adoption.
Roll Ca11: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 4; Nays:
0. All ayes. Motion carried.
9. Resolutions
10. Action Items
10.1. Main Street Improvements Constructability Review and CEI Services
City Manager Tim Bolduc stated the LEAD students would present the item. Alec
Stapp, Public Services; Maddie Tatom, Code Enforcement; and Firefighter Kevin
Walters came forward.
Alec explained that after three attempts to bid, no bids were received. In an effort to
move forward, Alday-Howell was asked to review the RFP. After the design
engineer submits comments, FDOT will have to approve the changes, and then the
project will go out for bid again. He requested a motion to approve Alday-Howell
Engineering Inc to provide Construction and Engineering services for the Crestview
Main Street — Roadway Improvement project in the amount of $280,670, upon
receiving and selecting a bid.
Mayor JB Whitten called for comment from the Council.
Councilmember D. Capps asked if the amount is a ballpark figure, and Alec replied it
was not adding that Jayce could provide additional information. City Manager T.
Bolduc replied that is was a set amount.
Also, Mayor Pro-Tem A. Rencich commented that he was concerned about the
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amount and the 365 days start time but understood. City Manager T. Bolduc replied
that the 365 days will begin at the time the project is awarded. He explained that
when we did not get any bids, we wanted another engineer to look at the RFP and
determine why we did not receive any bids.
Mayor JB Whitten called for comment from the public. In hearing none, he called for
action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Joe
Blocker to approve the staff recommendation.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 4; Nays:
0. All ayes. Motion carried.
10.2. Conceptual Plat - White Wolf Run
Senior Planner N. Schwendt explained that the White Wolf Run plat had gone
through staff review. He explained that this subdivision is proposed just north and
west of Jones Road with a connection. The developer is relocating Jones Road where
it used to run, so the traffic will flow more easily. The subdivision has 232 lots which
is the allowed density.
Mayor JB Whitten called for comment from the Council.
In response to Councilmember R. Bullard regarding whether it would impact the
current sewer system, Public Services Director M. Criddle responded there is no
immediate impact.
Mayor JB Whitten called for comment from the public. In hearing none, he called for
action.
Motion by Councilmember Doug Capps and seconded by Councilmember Joe
Blocker to approve the conceptual plat for White Wolf Run.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 4; Nays:
0. All ayes. Motion carried.
10.3. Conceptual Plat - Cherry Brook Subdivision
Senior Planner N. Schwendt explained that staff have reviewed the plat. The
subdivision is proposed south of Point Center Road, which is south of Antioch
Elementary School on Whitehurst Lane. The subdivision will consist of 106 lots,
which are within the allowed density and will connect to Garrett Pit Road as a paved
road.
Mayor JB Whitten called for comment from the Council.
Councilmember R. Bullard asked whether the sewer system went out that far. Civil
Engineer, Matt Zinke, said the developer will pay for the lift station that needs to be
built. Mr. Zinke mentioned the work on the system is dependent on the progress of
the roadwork on PJ Adams.
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Mayor JB Whitten called for action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Doug
Capps to approve the conceptual plat for the Cherry Brook subdivision.
Roll Call: Joe Blocker, Andrew Rencich, Doug Capps, Ryan Bullard. Ayes: 0; Nays:
0. All ayes. Motion carried.
11. City Clerk Report
City Clerk M. Schrader mentioned she would be attending the Florida Association of City
Clerks Summer Conference from Friday, June 16th - Wednesday, June 21 st.
12. City Manager Report
City Manager T. Bolduc had nothing more to report.
13. Comments from the Mayor and Council
Mayor JB Whitten asked for comments from the Council. No further comments.
Mayor JB Whitten said he had a good meeting with members of the Italian Air Force
recently. He mentioned a Blood Drive for Sickle Cell Anemia on Thursday at the
Community Center. He added the Juneteenth celebration is coming up on Monday, the 19th
and will begin at 11:00 a.m. at Old Spanish Trail Park.
14. Comments from the Audience
Mayor JB Whitten asked for any public comment.
Shannon Hayes thanked the Council mentioning the May Day celebration sponsored by the
Carver Hill Historical Society went well.
15. Adjournment
Mayor JB Whitten adjourned the meeting at 6:40 p.m.
Minutes approved this 26th day of July 2023.
J itten
payor
M ryanne hrader
City Clerk
Proper Notice having been duly given
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