HomeMy Public PortalAboutTO 2023-1 Mirage Avenue Roundabout Prof EngAlclay-Howell
AHE ENGINEERING, INC.
Civil Engineering
Site and Subdivision Design
Environmental Permitting
Land Use Planning
TASK ORDER 2023-01
THIS TASK ORDER IS ISSUED PURSUANT TO THE STANDARD MASTER AGREEMENT FOR PROFESSIONAL SERVICES
DATED MAY 11, 2021 (AGREEMENT), FOR THE CITY OF CRESTVIEW, FLORIDA, WHICH IS INCORPORATED HEREIN BY
THIS REFERENCE, WITH RESPECT TO
Professional Engineering and Consulting Services for Design and Permitting of a
Roundabout along Mirage Avenue
Article A. Purpose
The City of Crestview (CLIENT) has seen significant population growth and commercial development/redevelopment
in recent years and that growth has led to an increase in traffic. This increase in traffic has created the need to improve
access management along the main thoroughfares in the City, specifically along Mirage Avenue between Crosson
Street and State Road (SR) 85 (S. Ferdon Boulevard). This is in an area of high intensity commercial development and
will provide access to the new Crestview Commons development which will be completed soon and will generate yet
another increase in traffic for this corridor. The traffic entering these high intensity commercial developments, combined
with the proximity to SR 85 creates grid lock at the signalized intersection nearest to the SR 85/Interstate 10 (1-10)
interchange.
Article B. Scope of Services
Introduction
The CLIENT has identified a parcel of land located at the southwest comer of Malibu Street and Mirage Avenue as a
potential site to enable this project and improve access management for the area. The purpose of Task Order 2023-
01 is to authorize Alday-Howell Engineering, Inc. (AHE) to proceed with the professional engineering and consulting
services for design, permitting and bidding of a new roundabout intersection and traffic improvement along Mirage
Avenue. In order to complete this task, Malibu Street must be realigned so it matches up with Crosson Street and a
roundabout will be constructed at the three-way intersection of Mirage Avenue and these two side streets. The traffic
separator will be placed between the roundabout and the SR 85/Mirage Avenue intersection. The construction of this
project will utilize the existing right of way in the area, but it will also require right of way acquisition. The limits of this
acquisition will be evaluated as part of this scope.
Task 1— Data Collection and Site investigations
Site -specific investigations will be required to obtain the field data needed to evaluate site characteristics, design
requirements, and potential impacts of realigning and constructing new roadways. The site -specific investigations,
which will be completed as part of this task, include a general assessment of site characteristics, and a hydrogeologic
investigation.
Task 1.1— Design Survey
The design survey for this project will be conducted by Southeastern Surveying and Mapping Corporation (SSMC). It
will include a full Digital Terrain Model (DTM) of the existing conditions to include the area within the existing right of
way for the project limits. The DTM will also cover the area outside the right of way that is anticipated to be acquired
Maiiina Address
Post Office Box 494
Marianna, FL 32447
Marianna Office
3017 Highway 71 North
Marianna, FL 32446
infoc aidavhowell.com
Ph: (850) 526-2040
Fax: (850) 526-4740
Crestview Office
4100 S. Ferdon Btvd, Ste B2
Crestview, FL 32536
crestviewC?aldavhowell.com
Ph: (850) 634-6084
as part of this project. SSMC shall develop and provide the Primary and Secondary Horizontal and Vertical control as
part of the design survey.
Task 1.2 —Utility Designations
This subtask includes locating all utilities within the project limits by contacting Sunshine 811. As -built documentation
shall be requested from each utility owner for verification of complete designation, and a field review will be conducted
to ensure that field designated data is included on the Conceptual Plan detailed in Task 2 below.
Task 1.3 — Geotechnical Exploration
The geotechnical explorations and analysis for this project will be conducted by a subconsultant Environmental and
Geotechnical Specialist, Inc. This subtask includes mobilization to the site and preparing a Geotechnical report. EGS
will conduct lab tests to include particle size analysis every 5 feet (9 tests), Plastic limit and liquid limit every 20 feet (2
tests), and Organic test every 20 Feet (2 tests). The field investigation will include mobilization and the following
borings:
• Roadway: Install 5-5 foot Hand Augers (25 Feet)
• SWMF: Install 1-20 foot SPT Borings and 1-10 foot Cased Hole Piezometer (20 feet 11 Cased Hole)
Report will include the following: Subsurface materials encountered, Measured groundwater and estimated "normal"
seasonal high groundwater, geotechnical design parameters for the proposed SWMF (Horizontal and Vertical
Permeability, Saturation, Confining Layer Elevation, SHGW, Porosity, subgrade preparation), and Geotechnical
recommendations for roadway (over -excavation, subgrade preparation).
Task 1.4 — Environmental Investigation
This subtask will include wetland delineation for the project area to be picked up by the survey crews. AHE will
subcontract with Environmental and Geotechnical Specialists, Inc. (EGS) to perform these field investigations for the
traffic project.
Task 2 — Conceptual (30%) Plan and Engineer's Opinion of Probable Construction Cost
The intended outcome of this task will be to obtain preliminary design approval from the CLIENT of the traffic
improvement project. A conceptual plan will be developed using the 2018 Manual of Uniform Minimum Standards for
Design, Construction and Maintenance for Streets and Highways (2018 Florida Greenbook), showing the geometry of
the improvements and the anticipated limits of construction. An Engineer's Opinion of Probable Construction Cost
(EOPCC) will be prepared in conjunction with this conceptual plan for the CLIENT's review and comment. AHE will
conduct a preliminary design review meeting to review comments and obtain any additional questions that should be
addressed in the final construction plans and specifications.
Under this Task, AHE will deliver the following items:
• Conceptual Plans for roadway realignment project. Two (2) hard copies and one (1) PDF copy will be
submitted.
• Engineer's Opinion of Probable Construction Cost
Task 3 — Conceptual Permit Application
The intended outcome of this task will be to obtain conceptual approval from FDOT and FDEP of the planned work by
the CLIENT. We anticipate that this project will require an individual ERP permit. Upon acceptance by the state
agencies, this conceptual approval will be used to develop a detailed design for construction permitting. The team will
coordinate with the regulatory agencies to attempt to obtain a reviewed exemption or general ERP; however, if the
regulatory agencies determine that an individual ERP is required the team will prepare a supplemental amendment in
the amount of the permit application fees.
City of Crestview - Task Order 2023-01 Page 2 of 5
Task 4 — Detailed Plans and Specifications
Upon completion of the Conceptual Approval phases, AHE will provide design services to develop construction plans
and detailed technical specifications for the roundabout project utilizing the 2018 Florida Greenbook. AHE will prepare
the following submittals and transmit to the CLIENT for review and comment:
Subtask 4.1 - 60% Plans Submittal
The 60% submittal package will provide detailed component drawings that include Roadway, Signing and Pavement
Markings, Drainage, Signalization (as needed), Survey Control, Maintenance of Traffic, and a list of pay items to be
used for the project.
Subtask 4.2 - Utility Coordination
Utility Coordination for this project will be conducted by AHE. This coordination will include field meetings with individual
utility owners, a utility design meeting, reviewing markups and work schedules, and conducting an in-house utility
constructability review.
Subtask 4.3 - 90% Plans Submittal
The 90% submittal package will provide detailed component drawings that include Roadway, Signing and Pavement
Markings, Drainage, Signalization (as needed), Survey Control, Maintenance of Traffic, and Summary of Quantities. A
detailed EOPCC and construction time estimate will also be provided at this phase as well as, draft front end and
detailed technical specifications.
Subtask 4.4 - Final Plans Submittal
AHE will compile comments from the 90% deliverable and finalize any remaining information into a Final Plans
Submittal package including detailed drawings and specifications for all components.
Under this Task, AHE will deliver the following items (two hard copies and one PDF copy will be submitted at each
phase):
• 60% Plans Submittal
• 90% Plans Submittal
• Final Plans Submittal
Task 5 — Construction Permits
The intended outcome of this task will be to obtain construction permits from applicable agencies such as FDOT, FDEP,
NWFWMD and USACE for the planned work by the CLIENT. This task will be conducted by AHE upon review and
approval of the 60% plans submittal.
Under this Task AHE will deliver all permits required for the construction of the roundabout project.
Task 6 — Bid Services
• AHE will assist with bidding services for the construction of the traffic improvements project.
• CLIENT will advertise the project for bidding.
• CLIENT will provide electronic copies of the bid documents to prospective bidders, equipment suppliers, or
other parties upon request.
• AHE will respond to requests for information and produce addenda to the bid documents to address questions
and changes discovered during the bid process.
• AHE will coordinate and attend a pre -bid meeting. AHE will prepare meeting minutes and distribute to plan
holders electronically as part of an addendum.
• AHE will attend the bid opening and tabulate the bid proposals, analyze the bids, and make a recommendation
to the CLIENT for award of the contract pending legal review.
City of Crestview - Task Order 2023-01 Page 3 of 5
• AHE will prepare conformed documents that will incorporate the changes made during the addenda. These
will be distributed to the CLIENT and selected Bidder for execution.
Under this Task, AHE will deliver to the CLIENT the following items:
• Up to three (3) addenda
• Pre -bid agenda and meeting minutes
• Bid Tabulation and recommendation of award
Upon selection of a bidder by the CLIENT, AHE will prepare five (5) sets of the Conformed Contract Documents
for execution and use during construction. AHE will also provide an electronic copy to the selected Bidder and
CLIENT. The FOR will also attend the preconstruction conference upon selection of a qualified contractor and
project administration team.
Assumptions
The following assumptions have been taken into consideration in the preparation of this Scope of Services and
compensation. These assumptions are based on the project scope, which is to deliver the CLIENT a completed set of
construction documents, contract documents, plans and specifications of sufficient detail to obtain a reasonably
accurate bid for services to construct the proposed improvements, and for the Contractor selected to be able to
construct the improvements and to assist the CLIENT with the monitoring of the construction of the project, and to
provide limited post -construction assistance.
Should deviations from these assumptions be required to deliver the services provided in this Scope of Services, the
scope of work and compensation shall be modified accordingly and approved by the CLIENT in writing prior to
executing the changes to the Scope of Services.
• The CLIENT will be responsible for the acquisition of land needed to complete this project. This includes
making offers and negotiations with property owners.
• The CLIENT will conduct public awareness campaigns to inform stakeholders of the project and its anticipated
construction timelines.
• The CLIENT will pay all permit fees for applications and subsequent reviews. Impacts are assumed to be
accomplished by the CLIENT's purchase of Mitigation Bank Credits (if required). Costs for mitigation credits
are to be paid for by the CLIENT.
• It is assumed that, aside from the Services During Construction listed in Task 7, the CLIENT will perform all
inspection of day-to-day construction activities.
Article C. Compensation Provisions
As compensation for providing the services described in Article B. Scope of Services in this task order, the CLIENT
shall pay AHE, in accordance with Section 5 of the Agreement, on a lump sum basis in the total amount of $199,730.
These fees will be billed monthly by percent of completion for each task. The estimated breakdown of fees is shown in
Table 1 below.
Table 1— Compensation
Milestone: Estimated Fee Amount:
Task 1— Data Collection and Site Investigations $14,600
Task 2 — Conceptual Plan and EOPCC $30,000
Task 3 — Conceptual Permit $1,830
Task 4 — Detailed Plans and Specifications $132,000
Task 5 — Construction Permits $16,300
Task 6 — Bid Services $5, 000
City of Crestview - Task Order 2023-01 Page 4 of 5
Article D. Period of Service
Work will begin upon execution of this task order. A preliminary milestone schedule is shown below. The total estimated
timeframe to deliver the final construction plans is 35 weeks from task order execution.
Table 2 — Preliminary Schedule
Milestone: Projected Completion Date:
Task 1— Data Collection and Site Investigations 6 weeks from NTP
Task 2 — Conceptual (30%) Plans and EOPCC 10 weeks from NTP +2 weeks for review
Task 3 — Conceptual Permit 2 weeks upon approval of Conceptual Plan
Task 4.1— 60% Plans Submittal 20 weeks from NTP +2 weeks for review
Task 5 — Construction Permits 6 weeks upon approval of 60% Plans
Task 4.3 — 90% Plans Submittal 30 weeks from NTP +2 weeks for review
Task 4.4 — Final Plans Submittal 35 weeks from NTP
Task 6 — Bid Services Throughout Bidding Process
Article E. Authorized Representatives
The Authorized Representatives designated below are authorized to act with respect
Communications between the parties and between AHE's subcontractors shall be
Representatives:
For the City of Crestview, FL
Name: Wayne Steele
Address: P.O. Drawer 1209
Crestview, FL 32536
Telephone: (850) 682-6134
Email: Steele@cityofcrestview.org
Article F. Authorization
Task Order 2023-01 is effective as of, �j-
Accepted for CU
Name: Tim Bolduc
Title: City Manager
to Task Order 2023-01.
through the Authorized
For Alday-Howell Engineering, Inc.
Name: John Feeney, PE
Address: 4100 S. Ferdon Boulevard, Suite B2
Crestview, FL 32536
Telephone: (850) 634-6084
Email: John@aldayhowell.com
y 2023
Accepted for Alday-Howell Engineering, Inc. by:
Name: Travis Howell, PE
Title: Principace President
Travis Howell
2023.08.22 15:41:54-05'00'
City of Crestview - Task Order 2023-01 Page 5 of 5