HomeMy Public PortalAbout09122023 City Council First Budget Public Hearing Packet
CITY COUNCIL FIRST BUDGET HEARING AGENDA
SEPTEMBER 12, 2023
5:15 P.M.
CITY COUNCIL CHAMBERS
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agenda item in advance (by 3:00 p.m. the day of the meeting) to cityclerk@cityofcrestview.org.
1. Call to Order
2. Pledge of Allegiance
3. Open Policy Making and Legislative Session
4. Approve Agenda
5. Public Hearings / Resolutions for Tentative Millage and Budget
5.1. Resolution 2023 -12 Adopting the FY23/24 Tentative Millage Rate
5.2. Resolution 2023-13 Adopting the Tentative FY23/24 Budget
6. Comments from the Mayor and Council
7. Comments from the Audience
8. Adjournment
All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute
286.0105. Notices of meetings and hearings must advise that a record is required to appeal. Each board, commission, or agency of
this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or
hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that, if a person decides to
appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing,
he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements
of this section do not apply to the notice provided in s. 200.065(3). In accordance with Section 286.26, F.S., persons with
disabilities needing special accommodations, please contact Maryanne Schrader, City Clerk at cityclerk@cityofcrestview.org or
850-628-1560 option 2 within 48 hours of the scheduled meeting.
Page 1 of 8
CITY OF CRESTVIEW Item # 5.1.
Staff Report
CITY COUNCIL MEETING DATE: September 12,
2023
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Tim Bolduc, City Manager
DATE: 9/8/2023
SUBJECT: Resolution 2023 -12 Adopting the FY23/24 Tentative Millage Rate
BACKGROUND:
The City has 65 to 80 days from the date of setting the proposed millage rate to hold a public hearing on its
adoption as the tentative millage rate as required by Florida Statute 200.065.
DISCUSSION:
The proposed millage rate for Truth in Millage (TRIM) was set at 6.8466 by the Council at the July 24th 2023
Special Budget Meeting and has been certified by the Okaloosa County Property Appraiser as having a gross
taxable value for operating purposes not exempt from taxation in Okaloosa County of $1,846,855,839.
TRIM provides a very specific timetable as set by Florida Statutes for tentative millage adoption. If
compliance with the specified timeframes are not met, the rollback rate of 6.2520 will apply, resulting in an ad
valorem tax collections equal to the prior year.
Adoption for the Final Levying of Millage rate is scheduled for September 25, 2023 at 5:15 PM.
The following announcements are as required by Florida Statute 200.065(5):
Taxing Authority - City of Crestview
6.2520 is the current rollback rate.
6.8466 proposed tentative millage rate and is a 9.51 percentage increase over the roll back rate.
Millage rate to be levied is 6.8466.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Page 2 of 8
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
No effect on the current budget. Our current millage rate is 6.8466. Increase in revenues will be determined by
the property values.
RECOMMENDED ACTION
Staff respectfully requests Council to adopt Resolution 2023-12 Adopting the FY23/24 Tentative Millage Rate
Attachments
None
Page 3 of 8
RESOLUTION: 2023- 12
A RESOLUTION OF THE CITY OF CRESTVIEW, FLORIDA, ADOPTING THE TENTATIVE
LEVYING OF A MILLAGE OF 6.8466 FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023
AND ENDING SEPTEMBER 30, 2024, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, The City of Crestview of Okaloosa County Florida on September 12, 2023, adopted the
Fiscal Year Tentative Millage Rate following a Public Hearing, as required by Florida Statute 200.065;
and
WHEREAS, The City of Crestview of Okaloosa County, Florida, held a Public Hearing, as required by
Florida Statute 200.065; and
WHEREAS, The gross taxable value for operating purposes not exempt from taxation within Okaloosa
County has been certified by the County Property Appraiser to the City of Crestview as $1,846,855,839; and
WHEREAS, all other legal requirements have been met.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Crestview of Okaloosa
County, Florida that:
The Fiscal Year 2024 operating millage rate is 6.8466, which is more than the rolled-back rate of 6.2520 by
9.51%.
PASSED AND ADOPTED this 12th day of September 2023.
_____________________________
JB Whitten, Mayor
ATTEST:
_____________________________
Maryanne Schrader, City Clerk
Page 4 of 8
CITY OF CRESTVIEW Item # 5.2.
Staff Report
CITY COUNCIL MEETING DATE: September 12,
2023
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Tim Bolduc, City Manager
DATE: 9/8/2023
SUBJECT: Resolution 2023-13 Adopting the Tentative FY23/24 Budget
BACKGROUND:
The City has 65 to 80 days from the date of setting the proposed millage rate to hold a public hearing on the
adoption of the tentative budget as required by Florida Statute 200.065.
DISCUSSION:
The proposed millage rate for Truth in Millage (TRIM) was set at 6.8466 by the Council at the July 24th 2023
Special Budget Meeting and has been certified by the Okaloosa County Property Appraiser.
In the final Budget Workshop held on August 14th, 2023 the proposed budget was presented to the Council
projecting appropriations and revenue estimates of $74,388,168. The presentation provided such information as
departmental expenditures, capital projects, proposed new positions and cash carryforward, etc.
At the direction of the City Council, staff moved forward with the budget adoption process.
TRIM provides a very specific timetable as set by the Florida Statutes for the tentative budget adoption. If
compliance with the specified timeframes is not met, the rollback rate of 6.2520 will apply, resulting in an ad
valorem tax collection equal to the prior year.
Adoption of the Final Budget is scheduled for September 25, 2023 at 5:15 PM.
Please click link then arrow to view the FY 2024 Tentative Budget Book
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Page 5 of 8
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
No financial impact on the current budget. This budget will be in effect for the fiscal year 2024.
RECOMMENDED ACTION
Staff respectfully requests a motion to adopt Resolution # 2023-13 The tentative FY23/24 Budget
Attachments
1. FY2024 Budget Summary for Tentative Meeting 9.12.23
Page 6 of 8
RESOLUTION: 2023- 13
A RESOLUTION OF THE CITY OF CRESTVIEW, FLORIDA,
ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, The City of Crestview of Okaloosa County, Florida on September 12, 2023 held a public
hearing as required by Florida Statute 200.065; and
WHEREAS, The City of Crestview of Okaloosa County, Florida, set forth the appropriations and revenue
estimate for the Budget for Fiscal Year 2024 in the amount of $74,388,168; and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Crestview of Okaloosa County,
Florida that:
1. The Fiscal Year 2024 Tentative Budget be adopted.
2. Appropriations may be transferred within funds for the purpose of equalization when needed by a budget
transfer with the approval of the City Manager and the Finance Director as necessary.
3. The City Council during Fiscal Year 2024 may, by resolution, make any amendments to the Budget
adopted by this Resolution, as it may deem necessary and proper.
4. All Budget Amendments requesting additional expenditures must also identify the corresponding
funding source.
5. This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED this 12th day of September 2023.
_____________________________
JB Whitten, Mayor
ATTEST:
_____________________________
Maryanne Schrader, City Clerk
Page 7 of 8
Division Revenue
Carry
Forward/
Reserve/
Restricted Grants & Aide
Debt
Proceeds
From
Restricted
Funding
Source
Personnel
Expenses
Operating
Expenses
Capital
Expenses
Debt
Contingency
Transfers Total
0012- Mayor -$ -$ -$ -$ -$ 85,536$ 18,729$ -$ -$ (104,265)$
0213-Clerk -$ -$ -$ -$ -$ 149,889$ 59,832$ -$ -$ (209,721)$
0311-G&A 26,898,126$ 4,759,999$ -$ 56,509$ 108,718$ 642,807$ 124,088$ 1,198,887$ 29,640,134$
0412-City Manager -$ -$ -$ -$ -$ 262,840$ 34,948$ 5,816$ -$ (303,604)$
0413-Human Resources -$ -$ -$ -$ -$ 373,862$ 165,417$ -$ -$ (539,279)$
0416- Information -$ -$ -$ -$ -$ 308,291$ 666,636$ -$ (974,927)$
0419-PIO -$ -$ -$ -$ -$ 166,477$ 54,011$ 6,854$ -$ (227,342)$
0510-PS Administration -$ -$ -$ -$ -$ 336,982$ 522,884$ 162,935$ -$ (1,022,801)$
001-0610-Fleet -$ -$ -$ -$ -$ 259,942$ 70,283$ 14,600$ -$ (344,825)$
001-0721-Police 252,558$ -$ -$ -$ 4,000$ 5,923,865$ 1,278,660$ 1,028,213$ -$ (7,974,180)$
001-0822-Fire 14,045$ -$ -$ -$ -$ 6,877,134$ 488,930$ 93,441$ (7,445,460)$
001-0000 Dispatch -$ -$ -$ -$ -$ 672,041$ 131,985$ -$ -$ (804,026)$
001-1141-Streets 120,000$ -$ -$ -$ 950,579$ 1,029,134$ 893,700$ 1,917,602$ -$ (2,769,857)$
001-1142-1/2 Sales Tax -$ -$ -$ -$ 3,858,674$ -$ -$ 4,936,187$ -$ (1,077,513)$
001-1424-Code 103,000$ -$ -$ -$ -$ 142,683$ 41,925$ -$ -$ (81,608)$
001-1562-Animal Services 24,000$ -$ -$ -$ -$ 266,738$ 105,470$ 3,647$ (351,856)$
001-2319-Facilities -$ -$ -$ -$ -$ 1,090,800$ 645,592$ 304,890$ -$ (2,041,282)$
001-2413-Finance -$ -$ -$ -$ -$ 601,144$ 41,924$ -$ -$ (643,068)$
001-2515-Planning 166,000$ -$ -$ -$ -$ 399,704$ 188,180$ 7,171$ -$ (429,055)$
001-2772-CRES Admin -$ -$ -$ -$ -$ 291,432$ 68,834$ -$ -$ (360,266)$
001-2773-Athletics 339,800$ -$ 2,000,115.00$ -$ -$ 582,855$ 503,342$ 1,997,028$ (743,310)$
001-2774-Library 122,054$ -$ -$ -$ -$ 710,503$ 203,187$ 79,875$ (871,511)$
001-2275-Special Events 231,812$ -$ -$ -$ -$ 60,965$ 41,635$ -$ -$ 129,212$
001-2776-Cultural Serv 5,000$ -$ -$ -$ -$ 71,128$ 27,372$ -$ -$ (93,500)$
001-3010-Operations -$ -$ -$ -$ -$ 305,151$ 32,992$ 17,950$ (356,093)$
Totals 28,276,395$ 4,759,999$ 2,000,115$ -$ 4,869,762$ 21,077,814$ 6,929,274$ 10,700,296$ 1,198,887$ -$
125-2624 Permitting 887,247$ 233,834$ -$ -$ -$ 728,737$ 138,494$ 155,000$ 98,850$ -$
Totals 887,247$ 233,834$ -$ -$ -$ 728,737$ 138,494$ 155,000$ 98,850$ -$
150-2854 CDBG -$ -$ 157,584$ -$ -$ -$ 94,220$ 31,847$ 31,517$ -$
Totals -$ -$ 157,584$ -$ -$ -$ 94,220$ 31,847$ 31,517$ -$
220-0213 Debt Service 141,941$ -$ -$ -$ -$ -$ 141,941$ -$
Totals 141,941$ -$ -$ -$ -$ -$ -$ -$ 141,941$ -$
440-0311 G&A 6,912,328$ 1,191,500$ 4,109,730$ 1,380,789$ 429,829$ 2,999,061$ 10,165,457$
440-0510 Administration 611,776$ 234,797$ 258,567$ (1,105,140)$
440-1513 Customer Service 17,000$ 565,525$ 93,950$ (642,475)$
440-1633 Water 4,201,158$ 907,277$ 934,451$ 4,238,971$ (1,879,541)$
440-1735 Sewer 5,840,791$ 919,580$ 1,206,838$ 4,520,729$ (806,356)$
440-1935 Wastewater 1,272,215$ 4,459,730$ (5,731,945)$
Totals 10,058,949$ 6,912,328$ 1,191,500$ 4,109,730$ 1,380,789$ 3,004,158$ 4,172,080$ 13,477,997$ 2,999,061$ -$
441- Sanitation 6,578,426$ 6,578,426$ -$
Totals 6,578,426$ -$ -$ -$ -$ -$ 6,578,426$ -$ -$ -$
442- Stormwater 648,549$ 330,000$ 507,951$ 132,794$ 337,804$ -$ -$
Totals 648,549$ -$ -$ 330,000$ -$ 507,951$ 132,794$ 337,804$ -$ -$
443 - Crestview Unlimited 1,173,020$ -$ -$ -$ -$ 559,724$ 540,759$ 72,537$ -$ -$
Totals 1,173,020$ -$ -$ -$ -$ 559,724$ 540,759$ 72,537$ -$ -$
670-0311 CRA 349,389$ 328,611$ 507,000$ 152,000$ 19,000$ -$
Totals 349,389$ 328,611$ -$ -$ -$ -$ 507,000$ 152,000$ 19,000$ -$
Totals 48,113,915$ 12,234,772$ 3,349,199$ 4,439,730$ 6,250,551$ 25,878,384$ 19,093,047$ 24,927,481$ 4,489,256$ -$
Total Budget 74,388,168$
Sanitation Fund
Stormwater Utility
Crestview Unlimited
Community Redevelopment Agency
Utility Fund Summary
2024 City of Crestview Budget Summary
General Fund Summary
Building & Permitting Special Revenue Summary
Community Development Block Grant
Debt Service Fund
Budget Summary
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