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HomeMy Public PortalAbout10- October 26, 2022CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING October 26, 2022 7:00 P.M. 1. CALL TO ORDER: Mayor Williams called the meeting to order at 7:14 pm on Wednesday, October 26, 2022 at Sherbondy Village, 215 Perviz Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Commissioner Sherelean Bass, Commissioner Chris Davis, Commissioner Audrey Dominguez and Mayor Veronica J. Williams. Vice Mayor John H. Taylor Jr. arrived at 7:20 pm. Also, in attendance were: Interim City Manager Darvin Williams, City Attorney Burnadette Norris -Weeks and City Clerk Joanna Flores. 3. INVOCATION: The Invocation was delivered by Commissioner Bass. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. AWARDS/PROCLAMATIONS/ACKNOWLEDGMENTS: There were none. 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): It was moved by Commissioner Bass, seconded by Commissioner Dominguez to approve the Consent Agenda. There being no discussion, the motion to approve the Consent Agenda passed by a 4-0 vote. Commissioner Dominguez Yes Vice Mayor Taylor Not Present Regular Commission Meeting Minutes — October 26, 2022 1 Commissioner Bass Yes Commissioner Davis Yes Mayor Williams Yes 7. APPROVAL OF AGENDA: City Clerk Flores informed the Commission that there was a request to amend the Agenda and she read proposed Add-on Agenda Item 14-1 into the record. 14-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, ACCEPTING AND APPROVING THE FY 2019-2020 AUDITED FINANCIAL STATEMENT AND ANNUAL FINANCIAL REPORT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. It was moved by Commissioner Dominguez, seconded by Commissioner Bass, to add Item 14-1 to the Agenda. There being no discussion, the motion to amend the Agenda passed by a 4-0 vote. Commissioner Bass Yes Commissioner Davis Yes Commissioner Dominguez Yes Vice Mayor Taylor Not Present Mayor Williams Yes It was moved by Commissioner Dominguez, seconded by Commissioner Davis, to approve the Agenda. There being no discussion, the motion to approve the Agenda passed by a 4-0 vote. Commissioner Bass Yes Commissioner Davis Yes Commissioner Dominguez Yes Vice Mayor Taylor Not Present Mayor Williams Yes 8. APPROVAL OF MINUTES: Second Budget Hearing Minutes - October 5, 2022 It was moved by Commissioner Bass, seconded by Commissioner Dominguez to approve the minutes from the Second Budget Hearing Minutes - October 5, 2022. Regular Commission Meeting Minutes — October 26, 2022 2 There being no discussion, the motion to approve the minutes passed by a 4-0 vote. Commissioner Davis Yes Commissioner Dominguez Yes Vice Mayor Taylor Not Present Commissioner Bass Yes Mayor Williams Yes Regular Commission Meeting Minutes - October 5, 2022 It was moved by Commissioner Dominguez, seconded by Commissioner Bass to approve the minutes from the Regular Commission Meeting Minutes - October 5, 2022. There being no discussion, the motion to approve the minutes passed by a 4 -0 vote. Commissioner Dominguez Yes Vice Mayor Taylor Not Present Commissioner Bass Yes Commissioner Davis Yes Mayor Williams Yes 9. DISTRICT ONE / DISTRICT TWO - COUNTY COMMISSIONER REPORT: There was none. 10. PUBLIC PRESENTATIONS: Rob Hammer - Humane Animal Removal Services Mr. Rob Hammer from Humane Animal Removal Services stated that he was contacted in reference to chickens and roosters, which he acknowledged is a problem that is growing exponentially in Miami. Mr. Hammer explained that they can solve the problem by trapping them and taking them to a farm. Mayor Williams asked if Human Animal Removal Services would catch caged or uncaged foul. Mr. Rob Hammer from Human Animal Removal Services explained that from a legal standpoint, he cannot go onto any property and take anything without permission, but he pointed out that in Miami -Dade County chickens and roosters are not allowed to roam free, so he can catch them and put them in his cages. Regular Commission Meeting Minutes — October 26, 2022 3 Mayor Williams stated that they know the rights of Citizens but asked if they catch the foul that is running free. Mr. Rob Hammer from Human Animal Removal Services asked if the Commission had an approximation for the number of chickens in the area. Code Enforcement Manager Wilma Wilcox stated that while the number of chickens in the area is unpredictable, she said that she believes it is around 200. Ms. Wilcox then went on to address Mayor Williams' question about foul in cages and explained that because they are not allowed based on the City's Code, the Code Enforcement Department would enforce that. Mayor Williams thanked Mr. Rob Hammer from Human Animal Removal Services. 11. CITIZENS' FORUM: (Opportunity for discussion of any concerns — please limit to 3 minutes) City Clerk Joanna Flores announced the protocol for public participation at City Commission meetings. Mayor Williams opened the Citizens' Forum. Mr. Luis Santiago who resides at 1156 Peri Street stated that he thinks many of the Commission Members do a very good job, but he said that he was at the Commission Meeting with a group of Residents who would like to acknowledge Commissioner Bass. Mr. Santiago shared that a sewer system test was done on Peri Street between Ahman Street and 27th Avenue, but he said nobody knew about it and he stated that everybody believed there was a fire in the whole neighborhood because there was smoke coming out through the toilets, the sink, the ground and the roof. He said that he made a couple of calls, but nobody responded, but when Commissioner Bass took over the case, a lot of response came from the City. Mr. Santiago stated that they are humans and don't need to be fumigated. He went on to state that Commissioner Bass has their support, and he expressed his hope that she stays on the Commission another four years. Mr. McGillis who resides at 1216 Sharazad Avenue introduced himself as a Pastor. He said that they are all looking for the best for the City and he recognized an Officer who he said is good that the Citizens of the City feel good about because they know they are well protected. Mr. McGillis said that Captain Steel helped a friend of his who was looking for a job, which he cited as evidence that he is a good Citizen and Police Officer. Sharing that he has lived in the City since 1985, he acknowledged that he doesn't know what is going on inside the Police Department, but he said that he can talk for Mr. Steel. Pointing out that he has a family, and it is very hard for a person to be in a position for 16 years and lose Regular Commission Meeting Minutes — October 26, 2022 4 their job, he said that a lot of time people lie, and people can't be judged by what you hear. Mr. McGillis stated that he knows that the City has some good Police because anytime anything happens, they come and do their job. A Resident who did not state her name who resides at 221 Aladdin Street, said that she has been living in Opa-locka since 1995 and lamented that she has been asking certain people about certain things that are happening in her neighborhood including speaking to Police Officers about certain transactions at certain times that she does not like, but she said that despite her requesting help, nobody has done anything about it. She went on to say that she is trying to find out who to talk to. Interim City Manager Williams informed the Resident that Captain Hugo Alvarado would speak with her about her concerns. Ms. Celia Pruett who resides at 2350 NW 141 Street commended Police Chief Scott Israel, Captain Hugo Alvarado and Sergeant Jacksonville Paez who she said handled business professionally at the house a few houses down from her that she had an issue with, adding that they made sure everyone was safe. Ms. Pruett added that she has noticed more Police presence in her area and thanked them for that. She noted that it is an election year and said that she will get whoever is in the seat, after the election. Ms. Pruett went on to request that essential workers pick up the loose papers on the canal banks, adding that she hopes they have not been properly compensated because they are essential to the City of Opa- locka. She shared that she is encouraging her neighbors to pick up in front of their homes, and she said that she does as well. Ms. Pruett also said that she noticed some trash bags that have been in front of the Family Dollar on 27th Avenue for a while and asked that they be picked up because they are an eyesore. Urging the Commission to give priority to getting the house in order, she said that if they can do that, they can start bringing businesses to the City but asserted that they need to make it look appealing first because they don't want to bring them into a mess. Recognizing that the Commission wants them to come into the City and let the revenue flourish, Ms. Pruett pointed out that as soon as you pass 151st, you know where you are, and they need to let the City look just as nice as others by enforcing some laws to make sure that businesses keep their areas clean too. She concluded by asserting that the City needs to demand that everyone make sure that everything is presentable. Mr. John Renaud who works for the Opa-locka Police Department and is the President of Local 2068 for the American Federation of State, County and Municipal Employees, as well as the Police Chaplain said that he sees the good fruits of the spirit including charity, love, faithfulness and self-control in the work being done by City Manager Darvin Williams. Mr. Renaud went on to say that he is talking about the evidence and that they see the change that the Manager has brought to the City in a short amount of time compared Regular Commission Meeting Minutes — October 26, 2022 5 to people who have been here for 16 years. He said that Mr. Williams is a man of God, stating that he did everything he said he was going to do, adding that there's still so much for him to do if they allow him. Mr. Renaud went on to say that the Manager doesn't just care for a selected group, asserting that he cares for the City, recalling seeing what he did for the people at the Opa-locka Flea Market and what he did for someone who was no longer working in Opa-locka who fell on hard times. He asserted that the union and the people support Commissioner Darvin Williams, adding that there are many women and men in blue behind him who put their lives on the line every day, who support the Manager. Mr. Renaud said that God is saying that this is a season of healing, quoting Jesus who the Bible teaches us said, "a house divided will not stand." Mr. Renaud urged the Commission to not allow people to keep coming to the City to cause division. He prayed that the Church rise, and enemies be scattered. Mr. Renaud then concluded by addressing Manager Williams, urging him to always be steadfast and unmovable in the work of the Lord, knowing that his labor is not in vain. The Owner of All Masters Transmissions located at 12952 NW 42nd Avenue did not provide his name but said that he would like to see if there is a way to find out what is really going on in the City's Police Department that he said has always been there and he always counts on them. He remembered being called by Michael Steel who had created a GoFundMe to help some people that were homeless in a car and didn't have anything to eat. Sharing that he has done many good things for the community, he said that he has known him for a while, and he wanted to make the Commission aware that he is a good man. He concluded by stating that he would appreciate it if the Commission could give him another opportunity and think about what's going on. Ms. Dorothy Johnson who resides at 13724 NW 22nd Place addressed the Commission virtually and strongly suggested that the City enhance its community involvement for all legislation that impacts the quality of life for Residents. Ms. Johnson also commended the City Manager because she brought a group of individual vendors from the Opa-locka Flea Market to meet with him and she said that everything worked out. She went on to share that she is still concerned about the reserve and litigation funds which she said should be a line item. As a Member of the Audit Committee, she stated that she was not in favor of sunsetting the committee because she did not feel comfortable that all of the audits would be completed by September 30th, as the Consultant had told the Commission. Expressing her total support for bringing Mr. Brunson back, Ms. Johnson said that he has the experience and has worked with the City before. She went on to address the roaming animals in the community, recalling that the City was infested with cats at one time, but a group went to the Miami -Dade Board of County Commissioners meeting and got control. Ms. Johnson pointed out that the property on NW 135th Street and Opa-locka Boulevard off of 22nd Avenue where Presidente was going to come, has not been developed as of yet. Recognizing that the Manager came in and encountered a lot, she said that she would not Regular Commission Meeting Minutes — October 26, 2022 6 point fingers at anyone. Ms. Johnson went on to say that the President of the Union said everything under the anointing. She concluded by sharing that she was going to go out of town because tomorrow she is celebrating 49 years of marriage, but she said that she thought it was so fruitful to make sure that the Commission thinks about what they are doing. Mr. Brian Dennis of 2140 York Street quoted Biblical Scripture, reading 1 John 4:1 which says, "believe not every spirit but try to spare the spirits, whether they're of God, because many false prophets have gone out into the world. He went on to quote Ephesians 5:11 which says, "have no words with the darkness but rather expose them." Mr. Dennis stated that he doesn't think there's anybody quoting scriptures in the City more than him since 1997. He said that he has 25 years of coming to the Commission Meetings and understands what is going on. Offering assurances that he doesn't think he's better than anybody else, Mr. Dennis said that he does know when the fruits of wickedness are working inside the City. He concluded by asserting that God will expose it all because light and darkness can't be in the same place. There being no additional members of the public to address the Commission, Mayor Williams closed the Citizen's Forum. 12. ACTION ITEMS (items from consent agenda pull list): There were none. 13. ADMINISTRATION: CONSENT AGENDA: 1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, REJECTING ALL BIDS RECEIVED IN CONNECTION WITH RFP NO. 21-0726100 TO PROVIDE FINANCIAL ACCOUNTING SERVICES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Interim City Manager Vote taken on Consent Agenda items can be viewed under Agenda Item 6 — Approval of the Consent Agenda. 14. NEW ITEMS: 1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, ACCEPTING AND APPROVING THE FY 2019-2020 AUDITED FINANCIAL STATEMENT AND ANNUAL FINANCIAL Regular Commission Meeting Minutes — October 26, 2022 7 REPORT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. The above ordinance was read by City Attorney Norris -Weeks. It was moved by Commissioner Davis, seconded by Vice Mayor Taylor to discuss Agenda Item 14-1. Mayor Williams asked Interim City Manager Williams to introduce Agenda Item 14- 1. Interim City Manager Williams reported that the 2019-2020 audit has finally been completed and is ready for the Commission to accept. The Manager requested that the Commission approve the resolution proposed by Agenda Item 14-1, accepting the financial statement and annual financial report, so that the City can move forward. He concluded by informing the Commission that work on the 2021 fiscal year audit has already commenced. Commissioner Davis asked if the audit firm was available to present on the Item proposed by Agenda Item 14-1. Interim City Manager Williams informed the Commission that the team from TriMerge Consulting that did the bulk of the work on the audit was not available, but he said that Finance Director Niema Walker who oversaw all of the work, was available to speak on the resolution proposed by Agenda Item 14-1. Commissioner Davis asked if the opinion that was rendered was a clean opinion and he also asked if there were any findings. Finance Director Niema Walker informed the Commission that the opinion was qualified across all funds. Ms. Walker also said that the City had a total of 13 findings, of which 4 were new and all others were repeated. Commissioner Davis stated that for the sake of time, it was not his will to have Finance Director Niema Walker go through the entire audit report but said he didn't know the will of the rest of the Commission. The Commissioner said that he would like to have a personal meeting to discuss the audit findings. Mayor Williams noted that she heard that TriMerge Consulting did the bulk of the work on the audit, but she said that she doesn't know what that means and asked if an outside agency completed it. Regular Commission Meeting Minutes — October 26, 2022 8 Finance Director Niema Walker said that TriMerge Consulting utilized City Staff along with their team to produce the audit report document, and she stated that it was more of a 50/50 split. Mayor Williams asked Finance Director Niema Walker to share her professional opinion on whether or not the audit is sound, and she asked if the new auditing firm needs to come up and make a presentation, pointing out that she is kind of on a seesaw. Finance Director Niema Walker reminded the Commission that the Brunson team is providing some internal accounting services, to address the audit findings and so that the City's financial statements are in line with where they should be, so that the external auditor Marcum LLP can have a more successful time completing the audit for 2021. Mayor Williams stated that she thinks that she meant to say Marcum and she asked if there were any other questions. Vice Mayor Taylor asked Finance Director Niema Walker to confirm that the final pages of the audit report included the findings. Finance Director Niema Walker confirmed that the final pages of the audit report included the findings. Interim City Manager Williams stated that through TriMerge Consulting commenced the audit process, Finance Director Niema Walker and he oversaw every step, and he said that they have been responsive to the external audit team from Marcum LLP, and they have reviewed the findings and work product. Mayor Williams opened Public Input for Agenda Item 14-1. Ms. Dorothy Johnson who resides at 13724 NW 22nd Place addressed the Commission virtually about her concerns about litigation and risk management funds. Mayor Williams pointed out that the Public Input was for Agenda Item 14-1, and that she believed Ms. Johnson was speaking on a different Item. There being no additional members of the public to address the Commission, Mayor Williams closed Public Input for Agenda Item 14-1. There being no additional discussion, the resolution passed by a 5-0 vote. Vice Mayor Taylor Yes Commissioner Bass Yes Commissioner Davis Yes Regular Commission Meeting Minutes — October 26, 2022 9 Commissioner Dominguez Yes Mayor Williams Yes 15. PLANNING & ZONING: A. PUBLIC HEARINGS: There were none. B. APPEALS: There were none. 16. ORDINANCES/RESOLUTIONS/PUBLIC HEARINGS: A. FIRST READING ORDINANCE(S)/PUBLIC HEARING(S): There were none. B. SECOND READING ORDINANCE(S)/PUBLIC HEARING(S): 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING ARTICLE III SECTION 22- 61 OF THE LAND DEVELOPMENT REGULATIONS TO INCLUDE PROVISION FOR "CERTIFICATES OF RE -OCCUPANCY"; PROVIDING FOR REGULATIONS; PROVIDING FOR PENALTIES; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading / public hearing held on October 5, 2022). Sponsored by Interim City Manager The above ordinance was read by City Attorney Norris -Weeks. It was moved by Vice Mayor Taylor, seconded by Commissioner Dominguez to discuss Agenda Item 16-B-1. Mayor Williams asked Interim City Manager Williams to introduce Agenda Item 16-B-1. Interim City Manager Williams asked Planning and Community Development Director Gregory Gay and Code Enforcement Department Manager Wilma Wilcox to introduce Agenda Item 16-B-1. Regular Commission Meeting Minutes — October 26, 2022 10 Planning and Community Development Director Gregory Gay reminded the Commission that the ordinance being proposed by Agenda Item 16-B-1 was presented at the last meeting. Mr. Gay said that it is regarding the recertification of residential properties within the City, to allow for them to be brought up to code if there are any code violations and making sure that the properties being sold within the City, meet the standards that would be most presentable, whether they're new or rehabbed. He stated that they want to make sure the properties have a high standard and quality for the Residents of Opa-locka. Mayor Williams opened the Public Hearing for Agenda Item 16-B-1. Mr. Luis Santiago who resides at 1156 Peri Street thanked Mayor Williams for remembering that the Public Hearing had to be opened. Mr. Santiago went on to say that he recalled being before the Commission for the first reading of the ordinance proposed by Agenda Item 16-B-1. Noting that former Commissioner Dottie Johnson had said that the Residents deserve to know everything that is going on in the City, he said that is especially true when an ordinance proposes to create a fee and confusion. Mr. Santiago proposed that the Commission defer the ordinance proposed by Agenda Item 16-B-1 to give Residents the opportunity to have a workshop with the City Manager to explain the ordinance. He said that he knows that it's good and that many cities have it, but he lamented that they don't have all of the information about it, and he stated that he is trying to avoid future confusion or problems that he lamented sometimes people create in the City. There being no additional members of the public to address the Commission, Mayor Williams closed Public Hearing for Agenda Item 16- B-1. City Clerk Flores stated that former Commissioner Johnson wanted to speak on the ordinance proposed by Agenda Item 16-B-1. Mayor Williams re -opened the Public Hearing for Agenda Item 16-B-1. Ms. Dorothy Johnson who resides at 13724 NW 22nd Place addressed the Commission virtually and reported that she tried to meet with as many Citizens about the concerns regarding the ordinance proposed by Agenda Item, 16-B-1, and she strongly suggested that the City have as many community engagement activities as possible. Ms. Johnson went on to say that according to Miami -Dade County statistics, new movers represent 42% and she said that a lot of them don't know where to go. According to Ms. Regular Commission Meeting Minutes — October 26, 2022 11 Johnson, most individuals are saying they're not getting return calls. Explaining that she tries to offset that with more awareness to get buy -in from the Citizens, Ms. Johnson strongly suggested more community engagement. Ms. Johnson joined former Commissioner Luis Santiago in suggesting a focus group and she said that the information should be on the City's website or that a contact person can relay the information. She said that the City has to tell its story, but she also said that she doesn't think it's going to work completely. Ms. Johnson offered kudos to the ones who believe, and she concluded by urging that the job be done. There being no additional members of the public to address the Commission, Mayor Williams closed Public Hearing for Agenda Item 16- B-1. Vice Mayor Taylor stated that he was going to say the same thing he said at the last meeting, noting that there's a misunderstanding about the ordinance proposed by Agenda Item 16-B-1. The Vice Mayor said that he thinks there needs to be an explanation because what's being proffered is not what the Residents understand. He asked Interim Manager Williams to give an explanation or defer the Item because a lot of Residents don't understand it, because as the Commission heard last week, the Residents think it's an ordinance to allow the Code Enforcement Department to just come in and out of their property when they want. Recognizing the Residents present at the meeting, Vice Mayor Taylor reiterated his recommendation that the Commission either defer the Item and workshop it or give a detailed explanation during the meeting, so that the Residents can feel comfortable before they leave. Planning and Community Development Director Gregory Gay thanked Vice Mayor Taylor for his question. Mr. Gay went on to point out that it had been stated before that the ordinance proposed by Agenda Item 16-B- 1, deals with the transaction of properties when they are for sale and does not deal with having the Code Enforcement Department just arbitrarily come into anyone's property at any point an inspection. He said that it is only when a property is for sale and is only single family and duplex properties that are under private ownership. Mr. Gay also said that the inspection would not be done by the Code Enforcement Department and would be done by the minimum standard housing officer of the City of Opa- locka who has been charged to make sure that the minimum standards are being met. He concluded by stating that the City does not want to sell substandard housing to new homeowners in Opa-locka. Regular Commission Meeting Minutes — October 26, 2022 12 Code Enforcement Department Manager Wilma Wilcox explained the internal process, expressing her hope that everyone can understand. Ms. Wilcox stated that the Building & Licensing Department would accept the application with payment, followed by the Code Enforcement Department's permit section checking to see if there are any permits on record for the work they may have found. Once that is complete, the Housing Inspector and not the Code Enforcement Department, will contact the realtor or seller to conduct the inspection, with a focus on ensuring there is no illegal construction, build outs, and that requirements are met for the setback and life safety compliance. 30 to 90 days will then be given to comply with the violations and any possible payment. The lien company would be provided a certificate of occupancy when the process is done. Ms. Wilcox then stated that the certificate of re -occupancy is required prior to the transaction, for any property located within the City of Opa-locka. She explained that the process is mainly to protect new owners, because every day properties are conveyed, transferred, sold, including through quick sales and people get caught up with millions of dollars of liens without knowing because there's no way to track it. Ms. Wilcox also said that the process is merely a tracking system through the City of Opa-locka to protect new owners. Commissioner Dominguez asked how the sales of houses between realtors and owners are going to be tracked, and if Staff would be hired. Code Enforcement Department Manager Wilma Wilcox explained that 90% of the time, when properties are being transferred, a lien search is requested through the Code Enforcement Department, which is one way that sales can be tracked. Ms. Wilcox also said that a document has been prepared for all realtors and title companies, which stipulates that prior to any transfer of property or closing, they must complete the process. Commissioner Dominguez asked what happens if it is a new house. Code Enforcement Department Manager Wilma Wilcox explained that the process has nothing to do with new homes. Commissioner Dominguez stated that it is important to have the process explained better through a workshop, because a lot of the Residents don't speak the language and don't understand what is meant. Interim City Manager Williams stated that under his Administration, workshops are always provided for every new legislation. The Manager offered the new boating ordinance as an example, stating that a notice about Regular Commission Meeting Minutes — October 26, 2022 13 the new law was provided to every single owner of a boat with the City of Opa-locka. He said that a workshop is being set up for Residents to be able to ask questions and get feedback before the legislation goes into effect in January. Manager Williams explained that if the ordinance proposed by Agenda Item 16-B-1 passes, it is his intention to provide the same format with the legislation and all other legislation, so that the Residents understand it before any type of enforcement action takes place. Commissioner Bass said that she heard what was said by her colleagues, the residents, and Ms. Wilcox as well as Mr. Gay, and that her suggestion is to workshop the ordinance first and then bring the ordinance back before the Commission to vote on and move forward. Interim City Manager Williams stated that if it is the will of the Commission, a workshop will be set up for the proposal of the legislation. Commissioner Davis noted that Code Enforcement Department Manager Wilma Wilcox stated that it is usually the responsibility of a property owner to complete a lien search, and he wondered what the benefit would be to have the City take on that responsibility, adding that he understands other cities are doing it. Planning and Community Development Director Gregory Gay stated that the City is not taking on a responsibility because it's already taking place as part of the transaction. Mr. Gay explained that the process proposed by the ordinance basically gives better assurance that the transactions are checked, but he acknowledged that direct transactions like quick claim deeds don't get checked. He also said that having the process in place will at least give some more assurance to new owners that the property is in good condition, meets building code requirements and minimum housing standards to be moved into and enjoyed. Commissioner Davis asked if any additional costs are anticipated to implement the certificate of re -occupancy program, as proposed by the ordinance. Planning and Community Development Director Gregory Gay stated that the certificate of re -occupancy program, as proposed by the ordinance, is not anticipated to increase additional costs. Mayor Williams recognized that it is the will of the Commission to workshop the Item, but she said that her personal opinion is that the Item is Regular Commission Meeting Minutes — October 26, 2022 14 good to go and that the Item should be workshopped after it is passes so that everyone understands what they need to do, also offering the example of the boat ordinance. The Mayor stressed that the longer the Commission waits, the more Residents that are trying to buy property to move into the City, discover million -dollar liens that they didn't know were on there, adding that she knows of such a citizen in that tragic situation while they try to buy a historic home in Opa-locka. She lamented that it is unfortunate, because Mayor Williams said that they want to build home ownership in the City and bring new residents in to expand. She added that quick claim deeds and as -is for cash sales hurt communities because the city loses out on recouping the liens from the property owner, or the previous owners over 20, 30 or 40 years. Because it is a real thing that is happening, Mayor Williams expressed her thanks to Planning and Community Development Director Gregory Gay as well as to Code Enforcement Department Manager Wilma Wilcox for bringing the Item before the Commission. She concluded by stating that her preference would be to vote on the Item at that meeting, but she once again acknowledged the will of the Commission and asked Interim City Manager Williams if he was going to defer the Item. Interim City Manager Williams confirmed that he would defer the ordinance proposed by Agenda Item 16-B-1. Mayor Williams confirmed with City Clerk Flores that the ordinance proposed by Agenda Item 16-B-1 had been deferred. 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, APPROVING AND ADOPTING THE OPA-LOCKA COMMUNITY REDEVELOPMENT AGENCY'S PROPOSED GENERAL OPERATING AND TAX INCREMENT FUND BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023, AS SET FORTH IN EXHIBIT "A"; DIRECTING THE EXECUTIVE DIRECTOR OR DESIGNEE TO TRANSMIT A COPY OF SAID BUDGET TO MIAMI-DADE COUNTY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR SEVERABILITY; PROVIDING A CONFLICT AND REPEALER CLAUSE; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE (first reading / public hearing held on October 5, 2022). Sponsored by Interim City Manager The above ordinance was read by City Attorney Norris -Weeks. Regular Commission Meeting Minutes — October 26, 2022 15 It was moved by Commissioner Bass, seconded by Commissioner Davis to discuss Agenda Item 16-B-2. Mayor Williams opened the Public Hearing for Agenda Item 16-B-2. There being no members of the public to address the Commission, Mayor Williams closed Public Hearing for Agenda Item 16-B-2. Mayor Williams asked Interim City Manager Williams to introduce Agenda Item 16-B-2. Interim City Manager Williams stated that the Commission is aware that the Community Redevelopment Agency is mobilizing several projects including the rental assistance program, the mortgage assistance program and the small business grants. The Manager pointed out that in order to do that, they need to get their fiscal house in order. He said that Agenda Item 16-B-2 proposes the second reading of the ordinance to approve and adopt the Community Redevelopment Agency budget and submit it to Miami - Dade County. There being no discussion, the proposed ordinance passed its second reading by a 5-0 vote. Commissioner Davis Yes Commissioner Dominguez Yes Vice Mayor Taylor Yes Commissioner Bass Yes Mayor Williams Yes 3. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; Regular Commission Meeting Minutes — October 26, 2022 16 PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading / public hearing held on October 12, 2022). Sponsored by Interim City Manager The above ordinance was read by City Attorney Norris -Weeks. It was moved by Vice Mayor Taylor, seconded by Commissioner Bass to discuss Agenda Item 16-B-3. Mayor Williams opened the Public Hearing for Agenda Item 16-B-3. Ms. Dorothy Johnson who resides at 13724 NW 22nd Place addressed the Commission virtually. Ms. Johnson began by stating that she just learned that the City of Opa-locka has a Lien Department, characterizing it as something very interesting that she never heard before. She asked for the numbers that relate to that department including how many people are in the department and when staffing was posted. Ms. Johnson also stated that she has never heard of additional responsibilities not costing anything. She went on to ask on what line item she can find the litigation funds, reserve funds and risk management, expressing concern about the cost to taxpayers for the hiring firing and bringing back of City Staff by each City Manager's Administration. Ms. Johnson concluded by stating that she needs some clarification about the Lien Department, because if she happens to sell her house, she can go to Miami -Dade County and get the information, adding that she is still aware that all records are not on file, and she asked for someone to answer her tonight or get back to her asap. Mr. Ario Lundy who resides at 14911 Duval Street informed the Commission that he is building houses in the Triangle, and he said that there are a lot of houses inside there including a lot of crack islands that need to be torn down. Mr. Lundy said that he is trying to restructure the neighborhood but lamented that the City doesn't put liens on those places, asking how they are going to make the area a lot better for people to come in and live. He shared that Police Officers are there and they need to keep moving forward. There being no additional members of the public to address the Commission, Mayor Williams closed Public Hearing for Agenda Item 16- B-3. Mayor Williams asked Interim City Manager Williams to introduce Agenda Item 16-B-3. Regular Commission Meeting Minutes — October 26, 2022 17 Interim City Manager Williams noted that it is required that the Commission receive a report whenever the budget is being exceeded or changed, and he asked that Budget Administrator Bob Anathan answer all of the Commission's questions regarding the budget amendment proposed by Agenda Item 16-B-3. Budget Administrator Bob Anathan noted that this is his 3rd year and before budget amendments were full of a lot of October surprises and a lot of work to be done, but he pointed out that the budget amendment being proposed by Agenda Item 16-B-3 is a very small package with 19 items in it that they talked about 2 weeks ago, and he stated that he's added 9 more items that have come up. Mr. Anathan stated that the fact that it is such a small budget amendment, is a very strong indication that the amount of budget discipline in place this year, which he said has been lacking in past years, adding that he thinks it is a very good sign as the City goes forward. There being no discussion, the proposed ordinance passed its second reading by a 5-0 vote. Commissioner Dominguez Yes Vice Mayor Taylor Yes Commissioner Bass Yes Commissioner Davis Yes Mayor Williams Yes 17. CITY MANAGER'S REPORT: Manager Williams stated that based on the will of the Commission, he would first address the comments from the Citizens. The Manager began with former Commissioner Luis Santiago's statements regarding the smoke testing that was done by the Public Works Department. He said that he was fully aware of the concerns and explained that a contractor went out to inform the Citizens that it was going to be happening but offered assurances that additional things are going to be put in place to provide notice to residents because he understands that no one wants to be concerned that their house may be on fire. Manager Williams then requested that Public Works Director Airia Austin discuss the additional work being done to address the concern. Public Works Director Airia Austin stated that in hindsight, they feel that the notification provided by the third -party vendor was too in advance. Mr. Austin said that moving forward they plan on publicizing on OPA-TV, sending out a red alert and placing placards throughout the neighborhood, reminding the residents of forthcoming smoke testing. He informed the Commission that the next occurrence would be in approximately 5 years, unless there are deficiencies in the system, and he expressed his hope that it would go off Regular Commission Meeting Minutes — October 26, 2022 18 without a hitch. Mr. Austin concluded by apologizing for the unfavorable conditions that were experienced by Residents. Commissioner Dominguez asked when the planned smoke test was advertised and what company was used. Public Works Director Airia Austin informed the Commission that Envirowaste conducted the smoke testing, and it occurred one week prior to the testing, several days in a row. Mr. Austin stated that they also had to notify DERM and the local Fire Department that the testing was going to be taking place. He reiterated that they think it was done a little too far in advance and they will use other means to alert the Residents. Commissioner Dominguez shared her understanding that it was done through Envirowaste and said that her question was when the planned smoke testing was advertised. Public Works Director Airia Austin reiterated that the planned smoke testing was advertised 1 week prior to the testing by handing out flyers to the affected areas. Mr. Austin explained that several systems had to be tested in the City, and flyers were handed out for each system. Commissioner Dominguez shared that she got a lot of calls from Residents telling her that there was smoke coming out of their roofs and toilets, stating that it was scary. The Commissioner expressed her hope that the City does better letting the Residents know about any testing that is going to be done. Interim City Manager Williams then went on to address the comments made by Ms. Celia Pruett, who he recognized is becoming a staple at the City Commission Meetings. The Manager said that the Police Force was mobilized when her first complaint about the house in her neighborhood was gathered, addressing the issue head on and getting it taken care of. He offered assurances that the Public Works Department would be mobilized to pick up the paper on the canal banks because it is City controlled property and that the Code Enforcement Department would address the issue of the trash bags at the Family Dollar because it is on private property. Manager Williams continued on, addressing the comments made by former Commissioner Dottie Johnson, stating that he believes there was a misnomer when referring to the Lien Department, pointing out that the City has always taken part of liens and while there is no Lien Department, there are duties and responsibilities that are the purview of existing Code Enforcement Department Employees. The Manager then said that he will request a private meeting with Ms. Johnson to cover any issues regarding legal liabilities, litigation, risk management and the budget. Manager Williams went on to address the termination of Captain Steel that was brought up by 2 Residents and then requested that Police Chief Scott Israel speak on behalf of the 22 Police Officers that were present at the meeting. City Attorney Norris -Weeks asked that Interim City Manager Williams not do that just in case there may be litigation associated with it, because the City would not want personnel decisions made by the City through the Manager's leadership, to be in the public domain. The City Attorney stated that it was just her request. Regular Commission Meeting Minutes — October 26, 2022 19 Interim City Manager Williams stated that he appreciated the recommendation from City Attorney Norris -Weeks, offering assurances that he will only be making statements that will be part of the public record and available if anybody made a request through the City Clerk's Office. The City Manager stated that an investigation was required by policies and procedures when 22 officers of the 43 sworn officers at the time, filed complaints. The Manager read the conclusion from the investigator. Interim City Manager Williams stated that termination is never an easy decision for any city manager, adding that the deliberation took months as every opportunity to address the concerns was looked at because it is a sensitive matter that was not taken lightly. The Manager then turned the floor over to Police Chief Scott Israel. Mayor Williams said that she was going to ask the will of the Commission because she has the City Attorney saying one thing and she is a little uncomfortable because she wants to make sure that whatever happens is tight, adding that she doesn't want any statements to come out that could come back to bite the City. The Mayor said that she needed each Commission Member to let her know if they were okay to move forward, asking Chief Israel if he was the only one that was going to speak. Police Chief Israel confirmed that he was the only one that was going to speak. Mayor Williams said that she just wanted to make sure and said that she thinks they are good. Police Chief Israel thanked Mayor Williams and each Commission Member for allowing him to speak before the Dais, stating that it is a very important message he brings on behalf of the men and women that he works with every day. The Chief recognized the appreciation that each Member of the Commission has for the Officers of the Police Department and said that it is deserved because the men and women of the Police Department have to be protected and their rights have to be brought forward. Mayor Williams thanked the Officers of the Police Department for the work that they do each and every day in the City and said that she wants to make sure everything legally happens the right way. Interim City Manager Williams addressed a letter that was submitted to the City Clerk's Office regarding his personal background. Upon reading a portion of the letter, the City Manager said he wanted to address the comments made and began by saying that he is a former military intelligence officer of the United State Army for the Department of Defense as part of the 313th Military Intelligence Battalion and 82nd Airborne Division. He shared that he holds a TS SEI, which he said is the highest possible security clearance that can be held in the Armed Forces. Additionally, the Manager said that he has run multi -million - dollar companies, a consulting company that is in charge of the financial administration of over 30 medical clinics in South Florida. The Manager then proceeded to address the 3 items stated in the letter, which he said are private and personal matters that have nothing to do with his ability to run the City. He said that his grave concern is the validity and weight that rumors are given in the City of Opa-locka and expressed his hope that the people on the Dais are truth seekers who understand the damage that lies, rumors and Regular Commission Meeting Minutes — October 26, 2022 20 innuendos can do to people's character and to them personally. Mr. Williams said that he stands by his record in the months that he has been serving as Manager, stating that the numbers speak for themselves and sharing some of the successes of his Administration. Manager Williams concluded by stating that he hopes to continue to stand on his record and not innuendo. Mayor Williams lamented that what the City afforded DC2WIN was not afforded to 5K Fish Fry n' Seafood and she stated that she wants to make sure that moving forward, the City gives the same amount of exposure to all businesses in the community, to make sure that they succeed. Interim City Manager Williams agreed with Mayor Williams and pointed out that while 5K Fish Fry n' Seafood has limited space, a ribbon cutting ceremony can also be organized just for the community because there is not enough space for all of the City Employees. Mayor Williams recalled that the Commission and community attended a ribbon cutting ceremony at the gas station on 27th Avenue before Mr. Williams began serving as City Manager, and she said it was showing partnership with the Commission as a united front, cutting a ribbon in front of their business. The Mayor said that she would like to see a ribbon cutting in front of the 5K Fish Fry n' Seafood restaurant. Interim City Manager Williams acknowledged Mayor Williams' request for a ribbon cutting in front of the 5K Fish Fry n' Seafood restaurant. Mayor Williams thanked Interim City Manager Williams. 18. OFFICIAL BOARD REPORTS: There were none. 19. FUTURE AGENDA ITEMS: There were none. 20. MAYOR/COMMISSION REPORTS: Commissioner Davis invited the community to the Parks & Recreation Department and Booster Club Halloween Party on Monday, October 31st, stating that it would be a family fun event with refreshments, and activities for the entire family, encouraging the community to participate in a safe environment that night. Mayor Williams congratulated everyone that participated in the Mayoral and Commission debate. The Mayor also congratulated Commissioner Bass for her baby shower event at Cordoba Courts, stating that it was well organized and that the Residents loved it, adding that she hopes it is something that the Commissioner continues to do, adding that it really touched her heart because she knows how important pampers and wipes are. She went on Regular Commission Meeting Minutes — October 26, 2022 21 to thank City Staff and everyone that put together the Pink Breast Cancer Brunch, which she said was really great, stating that the goal is to continue to recognize survivors and never forget those that we lost, not just in the month of October. Mayor Williams concluded by stating that she supports Interim City Manager Williams. Commissioner Bass shared that she had an opportunity to visit Sherbondy for the gun buyback event, stating that it was her very first one. The Commissioner said that one of the Officers said to her that it doesn't matter what a gun looks like, it still has the potential to be dangerous. She expressed her hope that the City has even more participants at the next gun buyback, so that they can get more guns off the street. Vice Mayor Taylor thanked the Public Works Department, City Manager's Office and the City Clerk's Office for helping with the Hispanic Heritage festival that took place a couple of Sundays ago, thanking them for a job well done. The Vice Mayor also announced that the Police Department was being honored on Sunday at 11 am at the County at the Hometown Heroes Parade at the City of Miami FTX Arena being organized by Miami - Dade County Mayor Daniella Levine Cava. Vice Mayor Taylor shared that he and Police Chief Israel went to the press conference, and he said that the City is ready and is going to shine. Commissioner Dominguez thanked the people that came for the Hispanic Heritage event at Sherbondy Auditorium, stating that the Residents enjoyed themselves. The Commissioner also shared that the Residents were asking if the Police Department Officers were going to do a calendar because they loved them so much and were taking pictures with them. Commissioner Bass suggested that a calendar for the Police Department Officers should be considered. Interim City Manager Williams said that the Commission busted the surprise again, because a calendar for the Police Department Officers is in the works. Mayor Williams asked City Attorney Norris -Weeks for an update on the open storage legislation. City Attorney Norris -Weeks stated that when the open storage legislation passed as a Future Agenda Item, she immediately started meeting with the Community Planning and Development Department and she said that they realized nuisance is mentioned in the land development regulations and in the City Code, but that it is a little bit all over the place. The City Attorney said that they talked about bringing it into one section and trying to get it onto the tax rolls like some cities have it, which would require an ordinance every year that would go to the Property Appraiser's Office to have it approved. She said that the City Regular Commission Meeting Minutes — October 26, 2022 22 of Coral Gables has made the same inquiry and the City Attorney said that she was referred to the person heading up the process, which she lamented is moving slow. Recalling that she had previously told Mayor Williams that it would be very easy to push something forward, she explained that they are looking to do something a little bit more comprehensive that may have a lasting impact on the City in a positive way. The City Attorney went on to say that there are some issues with how things are being collected and credited to the right City Departments, in addition to how nuisances are dealt with in the City. She reported that they have had some meetings with the Code Enforcement Department that she said were very helpful with structuring a nuisance abatement ordinance that would include the open storage issue in addition to some other things that are not working right now within the City Code. The City Attorney offered assurances that it could be on the Agenda for the very next Commission Meeting but they were looking to try to make it something that would be more beneficial to the City. Mayor Williams stated that it is not her will to push something forward just to have it on the books and said that she does want to make sure it is something comprehensive. The Mayor lamented that after reviewing several emails, she believes there is a breakdown somewhere in the system because she doesn't know how long it's been and she only gets an answer when she asks, mainly from the City Attorney. She then asked Interim City Manager Williams for an immediate virtual meeting with the Manager, Planning and Community Development Director Gregory Gay and City Attorney Norris -Weeks, so that she can get some clear answers, because she said that someone is dropping the ball. The Mayor stated that the legislation is going to help everyone in the City, specifically with beautification, which she acknowledged they talk about, but asserted that there has to be action and she said that things need to happen a little bit faster. 21. OFFICIAL BOARD APPOINTMENTS: There were none. Interim City Manager Williams informed the Commission that after meeting with the City's consultants for the American Rescue Plan Act funds, the final touches were put on the meeting that was scheduled for Saturday with flyers being distributed to inform Residents of the opportunity to vote on 8 items that were proposed by the Commission, including the gateways, restoration of the fire station, small business grants, mortgage assistance, renovation of Ingram and Segal Park, tree planting in the medians and swales, art scaping beautification program and rental assistance. The City Manager said that based on the vote from the Residents, the top 4 would move forward through the American Rescue Plan Act funds. Vice Mayor Taylor stated that he has had the American Rescue Plan Act funds on his radar since day one and asked why the City waited so late to bring the workshop forward, Regular Commission Meeting Minutes — October 26, 2022 23 considering that it was already Wednesday and the date for the workshop was proposed to be on Saturday, expressing his concern that the Residents were not being given enough time. Interim City Manager Williams stated that if it was the will of the Commission, the American Rescue Plan Act meeting could be pushed back. Vice Mayor Taylor asked about the public relations firm. Interim City Manager Williams stated that the public relations firm is not engaged yet. Mayor Williams asked if they could move forward, pointing out that Residents are saying they don't know what's going on. The Mayor suggested that a consultant be hired until the City has a public relations firm. She recognized that the City Manager's Office is pulling a lot of the marketing weight and she said that they shouldn't have to. The Mayor stated that they have to do something. Interim City Manager Williams stated that if it were the will of the Commission, he would like to start funding flyers to be sent to Residents because the only form of media that the City has is posting to Facebook. The Manager said that until the public relations firm can increase the City's social media presence, get the YouTube page more active, and add an Instagram page to bring the City into the new millennia, they need to do something. Recognizing that it's going to be a very expensive undertaking, he said that he is just as frustrated as the Commission. Mayor Williams reiterated her suggestion that the City needs to get a temporary consultant to do the work, because the City Manager's Office and the City Clerk Joanna Flores who she recognized also designs flyers, just have too much on their plate to take on a marketing job. Interim City Manager Williams stated that a consultant will be engaged through the procurement process while the City is waiting for the new public relations firm. Vice Mayor Taylor said that he thinks what Mayor Williams is saying is to look into getting a temporary fix in the form of a consultant that can take on the task now, and then the procurement can move forward. Interim City Manager Williams stated that since it is the will of the Commission, he will work to get someone temporarily to stand in the gap. Commissioner Dominguez asked if the American Rescue Plan Act workshop would be postponed. Regular Commission Meeting Minutes — October 26, 2022 24 Interim City Manager Williams confirmed that the American Rescue Plan Act workshop would be postponed. 22. ADJOURNMENT: It was moved by Vice Mayor Taylor, seconded by Commissioner Dominguez to adjourn the meeting. There being no further business to come before the City Commission, the meeting was adjourned at 8:44 p.m. eronica J. Williams Mayor Attest: Jonna Flores, CMC City Clerk Regular Commission Meeting Minutes - October 26, 2022 25