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07 July 1, 1992 Budget & Finance053'7'73 RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND FINANCE COMMITTEE (COMMISSIONERS RUSS BEIRICH, KAY CENICEROS, CORKY LARSON, PAT MURPHY) WEDNESDAY, JULY 1, 1992 10:30 A.M. LUND & GUTTRY 39-700 BOB HOPE DRIVE, THE BOB HOPE BUILDING, SUITE 309 RANCHO MIRAGE, CALIFORNIA AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. FINANCIAL ITEMS 3A. CONTRACT AMENDMENT WITH KEMPER SECURITIES FOR FY 92/93 FOR FISCAL FINANCIAL ADVISORY SERVICES. OVERVIEW The support the Commission has received from Doug Auslander has been instrumental in developing our successful bonding and investment programs. These programs have returned substantial dividends to the Commission over the past year. Kemper Securities is expected to continue assisting the Commission with various financial issues including preparation and updating of the Measure A financial plan, investment planning (Commercial Paper Program), support to the bonding program, and special evaluations as required. Under this Contract Amendment, services will be performed as requested by the Executive Director. The Amendment provides for reimbursements at an hourly rate and sets a not -to -exceed limit on the scope of services in the amount of $120,000. This amount is included in the annual budget. Staff Recommendation That the Commission approve the contract amendment as presented. 3B. COST AND SCHEDULE REPORTS FOR MONTH OF JUNE Staff Recommendation Receive and file. 4. HIGHWAYS/LOCAL STREETS AND ROADS. 4A. Revisitation of Contract with Jaykim Engineers. Inc. for Topographic Surveying Services for the State Route 1 1 1 Proiects. from Palm Springs to Indio. OVERVIEW Jaykim Engineers, Inc. is the Surveys/Mapping firm assigned to Route 1 1 1, through the 1989 RCTC Consultant Selection Process. JKE has been directed by RCTC to prepare a proposal to perform topographic survey mapping to be utilized in the preliminary engineering studies, leading to the preparation of Project Study Report for various projects sites along the SR 1 1 1 highway. Meetings with Caltrans have concluded that aerial photomapping is not required, and that mapping based upon field surveys will be adequate. Staff Recommendation That the Commission approve the scope of work, schedule, and a budget amount of $415,741.94 and $62,000 for extra work; for a total of $477,741.94. 4B. Approval of Consultant Contracts for Right -of -Way, Geotech, and Final Design PS&E Engineering Services Consultant Agreements for Route 79, Lamb Can von, Highway Improvement Project. OVERVIEW It is anticipated that Preliminary Engineering and Environmental Studies for the subject property will be concluded in September of this year. Staff, through the Executive Director, has applied for matching State SB 300 funds, cycle 4, for construction of the subject property. This will require that the subject project be awarded for construction no later than June 30, 1994. Staff Recommendation That the Commission approve Consultant Service Contracts with: (1) Greiner, Inc. - Right -of -Way Engineering Services; (2) Converse Consultants - Geotechnical Services; and (3) Greiner, Inc. - Final Design PS&E Engineering Services contingent upon agreement for costs associated with the scope of services provided by the Consultants. 4C. Approval of Consultant Contracts for Geotech and Final Design PS&E Engineering Services Consultant Agreements for the Route 60, San Bernardino County Line to Valley Way Highway Improvement Project. OVERVIEW In an effort to expedite final design on the Route 60 project from the San Bernardino County line to the Valley Way undercrossing, Caltrans has requested Consultant Page 3 July 1, 1992 Budget and Finance Committee Agenda assistance through RCTC. The Commission gave their approval at the June 10, 1992 Commission meeting to assist Caltrans in the final design of the subject property and approved the use of SB 300 funds to pay for the Consultant services. To support this effort, staff and Caltrans have been negotiating to provide engineering services for the subject project. Staff Recommendation That the Commission approve Consultant Service Contracts with: (1) Schaefer -Dixon - Geotechnical Services; (2) Parsons Brinckerhoff - Final Design Roadway PS&E; and (3) Moffat & Nichols - Final Design Structures PS&E contingent upon agreement for costs associated with the scope of services provided by the Consultants. 5. TRANSIT/RIDESHARE/PARK-N-RIDE. 5A. Proposed FY 92/93 Commuter Transportation Services, Inc. Budget. OVERVIEW Commission staff is in the process of reviewing the proposed FY92/93 Commuter Transportation Services, Inc. (CTS) work plan and budget. Traditionally, the regional rideshare services performed by CTS have been funded by Caltrans Federal Aid Primary (FAP) and RCTC Federal Aid Urban (FAU) monies. The enactment of the Intermodal Surface Transportation Efficiency Act (ISTEA) changed the funding mechanisms and expanded the types of programs/projects eligible. In response to ISTEA, staff proposes that the CTS FY92/93 work plan submitted for funding consideration in the FY92/93 Congestion Management and Air Quality (CMAQ) process. As CTS will begin providing service prior to completion of that process, it is recommended that Measure A Commuter Assistance monies be used to fund CTS services for the period July through October, 1992. Staff Recommendation That the Commission approve Measure A Commuter Assistance funding in an amount to be determined for a four month period, July through October, 1992, pursuant to the negotiated FY92/93 Commuter Transportation Services work plan, and recommend to CTS that they submit said work plan for funding under the FY92/93 CMAQ process. 5B. University of California at Riverside (UCRI Transportation Demand Management Certificate Program Funding Request. OVERVIEW The University of California at Riverside recently started a new Transportation Demand Management (TDM) Certificate Program. The Program, patterned after a course Page 4 July 1, 1992 Budget and Finance Committee Agenda developed by UCLA, provides professional development opportunities in this rapidly expanding career field. The principal funding for the Certificate Program is registration fees. However, they do not cover course work development or manual production. The UCLA materials need to be updated to include suburban as well as urban conditions and strategies currently covered. UCR is requesting funding assistance in the amount of $6,500 to support this effort. Staff Recommendation That the Commission allocate $6,500 to UCR from Measure A Commuter Assistance funds to expand and produce the handbook and instructor's manual for use in the Transportation Demand Management Certificate Program. 6. SERVICE AUTHORITY FOR FREEWAY EMERGENCIES (SAFE). Professional Services Contract with Titan Advanced Digital Systems for SAFE Support Services. OVERVIEW Staff has developed a two year proposal with Titan Advanced Digital Systems to provide professional services support for the SAFE call box system. The proposal includes support services necessary to implement the adopted system in -fill and expansion plan which was approved by the Board at the June 1992 meeting, as well as, statistical reporting, system performance monitoring, highway construction removals/replacements, and handicapped access issues. Staff Recommendation That the Service Authority for Freeway Emergencies (SAFE) Board approve a 2 year professional services contract with Titan FY 1992-93 beginning on August 1, 1992 with a FY 1992-93 contract amount of $85,000 and a FY 1993-94 contract amount of $20,000. 7. COMMUTER RAIL. 7A. Acquisition of Right -of -Way for Downtown Riverside Commuter Rail Station including 1 Birtcher Parcel: 21 UPRR Parcel, and 31 Press -Enterprise Property Exchange Akreemen t. OVERVIEW Per Commission direction, staff and Legal Counsel are nearing completion on negotiations with Birtcher (revisited from June agenda), UPRR and the Press -Enterprise. Staff expects to be able to present agreements for final Commissions approval. Toxics review and title verification have been completed for each parcel. Page 5 July 1, 1992 Budget and Finance Committee Agenda Staff Recommendation That the Commission approve: (1) The proposed Property Purchase and Repurchase Option agreements with Birtcher (revised as a result of discussions with the Riverside Redevelopment Agency; (2) Purchase of UPRR right-of-way; and (3) Press -Enterprise Property Exchange Agreement. 7B. Funds Commitment for Trackwork Design and Procurement of Long Lead Items for Limonite 1 Pedle v Commuter Rail Station OVERVIEW The Southern California Regional Rail Authority (SCRRA) has requested that RCTC commit funds in the amount of $1,000,000 for design of trackwork and procurement of signal related equipment. The signal equipment is a long lead item and the order needs to be placed to ensure timely implementation of the Limonite\Pedley commuter rail station service. The trackwork design and equipment purchase will be completed by Union Pacific forces and reimbursed by SCRRA. The design efforts and signal procurement need to be started to ensure the implementation of the Limonite\Pedley commuter rail station at the earliest possible date. Staff Recommendation That the Commission approve the commitment of $1,000,000 for trackwork design and procurement of signal related equipment, a long lead item, for the Limonite\Pedley Commuter Rail station. 7C. FY 1991-92 Contract Amendment for Schiermeyer Consulting Services. OVERVIEW Due to work associated with unanticipated events (Union Pacific deal, long continuing Santa Fe negotiations) and other work efforts such as involvement in review of the evolving OCTA Riverside to Irvine Commuter Rail Implementation Phasing Study, etc. a contract amendment for Schiermeyer Consulting Services is being recommended. At the beginning of the year, the Commission approved $181,000 for rail related professional services with Schiermeyer Consulting Services. At this time, payment of the May 1992 invoice is being withheld as the budget will be exceeded. In order to continue on -going work associated with moving forward the commuter rail program, staff recommends approval of an amendment of $25,000 to the FY 1991-92 contract with Schiermeyer Consulting Services. Page 6 July 1, 1992 Budget and Finance Committee Agenda Staff Recommendation That the Commission approve a $25,000 amendment to the FY 1991-92 Schiermeyer Consulting Services contract. 8. ADJOURNMENT. AGENDA ITEM #3A RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 1, 1992 TO: Budget & Finance Committee FROM: Dean Martin, Controller THROUGH: Jack Reagan, Executive Director SUBJECT: Contract Amendment with Kemper Securities for FY92/93 for Fiscal Financial Advisory Services Included in the agenda package is a proposed contract amendment with Kemper Securities for continuing financial advisory services for the 1992/93 fiscal year. The support the Commission has received from Doug Auslander has been instrumental in developing our successful bonding and investment programs. These programs have returned substantial dividends to the Commission over the past year. Kemper Securities is expected to continue assisting the Commission with various financial issues including preparation and updating of the Measure A financial plan, investment planning (Commercial Paper Program), support to the bonding program, and special evaluations as required. Under this Contract Amendment, services will be performed as requested by the Executive Director. The Amendment provides for reimbursements at an hourly rate and sets a not -to -exceed limit on the scope of services in the amount of $120,000. This amount is included in the annual budget. The proposed Contract Amendment has been reviewed by Legal Counsel. STAFF RECOMMENDATION: That the Commission approve the contract amendment as presented. JR/LM/DM:sc AMENDMENT TO AGREEMENT FOR FINANCIAL SERVICES 1. Parties and Date. This amendment is entered into this 15th day of July, 1992, by and between the Riverside County Transportation Commission, hereinafter referred to as "RCTC," and Kemper Securities, Inc., a Delaware Corporation, hereinafter referred to as "Consultant." 2. Recitals. 2.1 RCTC and Consultant have entered into an agreement dated October, 1991 (the "Agreement") in which consultant agreed to render certain financial consulting services to RCTC. 2.2 The parties to the Agreement hereby wish to extend its term for a period of one (1) year. • 3. Terms. 3.1 The term of the Agreement is hereby extended to June 30, 1993. 3.2 The maximum compensation, including reimbursements, for all Services rendered by Consultant from July 1, 1992 to June 30, 1992 shall be $120,000. This maximum may be increased by written authorization from the Commission's Executive Director upon approval of the Commission. 3.2 All other provisions of the Agreement, including without limitation, those provisions relating to indemnification and insurance, shall remain in full force and effect during SCD116284 the term of the Agreement as amended by this Amendment. RIVERSIDE COUNTY KEMPER SECURITIES GROUP, INC. TRANSPORTATION COMMISSION By: By: S.R. "Al" Lopez, Chairman (Title) REVIEWED AND RECOMMENDED By: FOR APPROVAL: By: Jack Reagan, Executive Director, Riverside County Transportation Commission APPROVED AS TO FORM: By: Steven C. DeBaun Best, Best & Krieger Counsel to the Riverside County Transportation Commission (Title) SCD116284 -2- AGENDA► ITEM #3B DATE: TO: FROM: THROUGH: SUBJECT: _RIVERSIDE COUNTY TRANSPORTATION COMMISSION July 1, 1992 Riverside County Transportation Commission Mark Massman, Measure A Project Manager Louis Martin, Project Controls Manager Jack Reagan, Executive Director Cost and Schedule Reports for Month of June The attached material depicts the current cost and schedule status of contracts reported by Routes, commitments and Cooperative Agreements executed by the Commission. For each contract and Agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date and the project expenditures by route for the month ending May 31, 1992. Detailed supporting material for all schedules, contracts and Cooperative Agreement is available from Bechtel staff. STAFF RECOMMENDATION Receive and file. 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Jaykim Engineers, Inc. (JKE) is the Surveys/Mapping firm assigned to Route 111, through the 1989 RCTC Consultant Selection Process. JKE has been directed by RCTC to prepare a proposal to perform topographic survey mapping to be utilized in the preliminary engineering studies, leading to the preparation of a Project Study Report for various project sites along the .SR 111 highway. Meetings with Caltrans have concluded that aerial photomapping is not required, and that mapping based upon field surveys will be adequate. In April, 1992, the Commission approved the scope of work and a budget amount of $345,000 for these topographic survey services, with the understanding that the contract negotiations had not been completed. During the final contract negotiations, it became evident that the combination of a condensed project schedule, including final design of the projects, and additional required information requested by the design consultants, necessitated the need to increase the scope of work and budget. The revised scope of work will include topographic surveying that will eliminate the need to perform additional work in the future, during the design phase of the projects, saving schedule time and mobilization costs, and providing new requested data for the preliminary engineering studies. As a result, the contract has not yet been finalized, although $50,000 advance notice to proceed has been issued by the Executive Director. The revised scope of work is comprised of two phases. The first phase is divided into two tasks. The first task will establish the supplemental vertical and horizontal control necessary for the actual surveys of the projects. The second task will be the topographic surveys of six project areas in the cities of Palm Springs, Cathedral City, Page Two April 8, 1992 Contract with Jaykim Engineers, Inc. for Topographic Surveying services for the State Route 111 projects, from Palm Springs to Indio. Rancho Mirage, Palm Desert, Indian Wells and Indio. The second phase consists of compiling all of the survey data and preparing 1 " = 50' scale base drawings to be used by the engineering consultants for the preliminary engineering studies and preparation of the Project Study Reports, Project Reports, and to be used for the final design of the projects. The proposed duration for the surveying services for the two phases of work is three months from the date of the notice to proceed. Staff has received a revised proposal from JayKim and final negotiations have been completed. The contract agreement documents have been prepared for the scope of work, schedule and budget estimate. The revised cost estimate is $415,741.94, with an Extra Work budget of $62,000. Staff recommends that RCTC approve a budget amount of $415,741.94 for the base contract amount, and $62,000.00 for extra work, for a total contract amount of $477,741.94.00. The final scope of work, schedule and budget will be approved by the standard RCTC contract agreement procedure. STAFF RECOMMENDATION: Approve the scope of work, schedule and a budget amount of $415,741.94 and $62,000 for extra work, for a total of $477,741.94. MTM:sc AGENDA ITEM #4B RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 2, 1992 TO: Budget & Finance Committee FROM: Karl Sauer, Measure "A" Project Coordinator THROUGH: Jack Reagan, Executive Director SUBJECT: Approval of Consultant Contracts for Right -of -Way, Geotech, and Final Design PS&E Engineering Services Consultant Agreements for the Route 79, Lamb Canyon, Highway Improvement Project. It is anticipated that Preliminary Engineering and Environmental Studies for the subject project will be concluded in September of this year. The Executive Director has applied for matching State SB300 Funds, cycle 4, for construction of the project. This will require that the project be awarded for construction no latter than June 30, 1994. To support this schedule, Staff and Caltrans have been negotiating with the following firms, from the approved consultant lists, to provide their respective engineering services for the subject project. 1. Greiner, Inc. - Right -of -Way Engineering Services 2. Converse Consultants - Geotechnical Services 3. Greiner, Inc. - Final Design PS&E Engineering Services Note: Greiner was ranked #1 in both the Right -of -Way and Roadway PS&E Categories for the Consultant Selection Process approved by the Commission on the June Agenda. Converse Consultants, ranked #3, was the next ranked firm on the existing Geotech Consultant Ranking List. Staff and Caltrans are in agreement with the scope and schedule for the above identified firms to perform the services required but are still negotiating with these firms for the costs associated with the proposed level of effort. The final cost proposal for each scope of services identified above will be provided to the Commission prior to either the Budget and Finance or the Administration Meetings. The firms have all reviewed the standard contract agreement and are in agreement with all its requirements. BBK will be provided a copy of the attachments to the final contract for review prior to the Commission meeting. Page 2 Route 79 Final Design Contracts July 1, 1992 STAFF RECOMMENDATION: Staff recommends approval of Consultant Service Contracts with the following firms contingent upon agreement for costs associated with the scope of services provided by the Consultants. 1. Greiner, Inc. - Right -of -Way Engineering Services 2. Converse Consultants - Geotechnical Services 3. Greiner, Inc. - Final Design PS&E Engineering Services AGENDA ITEM #4C RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 1, 1992 TO: Budget & Finance Committee FROM: Karl Sauer, Measure "A" Project Coordinator THROUGH: Jack Reagan, Executive Director SUBJECT: Approval of Consultant Contracts for Geotech and Final Design PS&E Engineering Services Consultant Agreements for the Route 60, San Bernardino County Line to Valley Way, Highway Improvement Project. In an effort to expedite final design of the Route 60 Project, from the San Bernardino County Line to the Valley Way Undercrossing, Caltrans requested Consultant assistance through RCTC. The Commission gave their approval on the June Agenda to assist Caltrans in the final design of the project and approved the use of SB 300 funds to pay for Consultant services. To support this effort, Staff and Caltrans have been negotiating with the following firms, from the approved consultant lists, to provide their respective engineering services for the subject project. 1. Schaefer -Dixon - Geotechnical Services 2. Parsons Brinckerhoff - Final Design Roadway PS&E 3. Moffat & Nichols - Final Design Structures PS&E Note: Parsons Brinckerhoff was the next ranked firm for Roadway PS&E Final Design Services and Moffat & Nichols was ranked #1 for Structures PS&E Final Design Services for the Consultant Selection Process approved by the Commission on the June Agenda. Schaefer -Dixon, ranked #4, was the next ranked firm on the existing Geotech Consultant Ranking List. Page 2 Route 60 Final Design Contracts July 1, 1992 Staff and Ca!trans are in agreement with the scope and schedule for the above identified firms to perform the services required but are still negotiating with these firms for the costs associated with the proposed level of effort. The final cost proposal for each scope of services identified above will be provided to the Commission prior to either the Budget and Finance or the Administration Meetings. The firms have all reviewed the standard contract agreement and are in agreement with all its requirements. BBK will be provided a copy of the attachments to the final contract for review prior to the Commission meeting. STAFF RECOMMENDATION: That the Commission approve Consultant Service Contracts with the following firms contingent upon agreement for costs associated with the scope of services provided by the Consultants. 1. Schaefer -Dixon - Geotechnical Services 2. Parsons Brinckerhoff - Final Design Roadway PS&E 3. Moffat & Nichols - Final Design Structures PS&E KS:sc GENDA ITEM #5A RIVERSIDE COUNTY TRANSPORTATION COMIVIISSION DATE: July 1, 1992 TO: Budget & Finance Committee FROM: Marilyn Williams, Senior Staff Analyst THROUGH: Jack Reagan, Executive Director SUBJECT: Proposed FY92/93 Commuter Transportation Services, Inc. Budget Commission staff is in the process of reviewing the proposed FY92/93 Commuter Transportation Services, Inc. (CTS) work plan and budget. Traditionally, the regional rideshare services performed by CTS have been funded by Caltrans Federal Aid Primary (FAP) and RCTC Federal Aid Urban (FAU) monies. The Caltrans FAP dollars are distributed by CTS to their county funders based on a population formula. The Commission took action at its June, 1.991, meeting to approve the CTS FY91 /92 work plan and budget totalling $455,300 including $263,000 Caltrans FAP and $192,300 RCTC FAU funds. Subsequent to Commission action, the Intermodal Surface Transportation Efficiency Act (ISTEA) was signed into law in December, 1991. ISTEA significantly changed funding mechanisms and eligible project types when it established the State Transportation Program (STP) and Congestion Management and Air Quality (CMAQ) programs. Due to timing and unclarity of program implementation policies, Caltrans contacted staff on June 18, 1992, to inform us that as RCTC had approved FAU funding for CTS's FY91 /92 work plan they had translated that action into STP monies and would obligate the $192,300 from RCTC's STP formula dollars. Given the expansion of eligible project types under the STP and CMAQ programs, staff has been working toward the establishment of a competitive funding process which would include CTS's annual work plan. Direction by Caltrans precludes CTS, who has completed services for the current fiscal year, from competing among the projects nominated for STP and CMAQ FY91 /92 dollars. Due to fiscal and federal calendar differences, CTS would be four to six months into a contract year when the project selection process for FY92/93 CMAQ dollars would be completed. In order to provide the Commission with as much flexibility as possible regarding the STP and CMAQ funds, staff recommends that the FY92/93 CTS work Page Two July 1, 1992 Proposed FY92/93 Commuter Transportation Services, Inc. Budget plan be funded from July thru October, 1992, from Measure A Commuter Assistance monies. The four month allocation would assure CTS that their services will be compensated for during that period and allow the CTS work plan to compete (unencumbered) for funding in the FY92/93 CMAQ process. Staff will present final budget recommendations at the Budget & Finance Committee meeting. STAFF RECOMMENDATION That the Commission approve Measure A Commuter Assistance funding in an amount to be set for the four month period from July thru October, 1992, pursuant to the negotiated FY92/93 Commuter Transportation Services work plan, and recommend to CTS that they submit said work plan for funding under the FY92/93 CMAQ process. MW:sc AGENDA ITEM #56 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 1, 1992 TO: Budget & Finance Committee FROM: Marilyn Williams, Senior Staff Analyst THROUGH: Jack Reagan, Executive Director SUBJECT: University of California at Riverside Transportation Demand Management Certificate Program Funding Request The University of California at Riverside recently started a new Transportation Demand Management (TDM) Certificate Program. The Program, patterned after a course developed by UCLA, provides professional development opportunities, in this rapidly expanding career field. The UCR Program is the first within the Inland Empire and provides an important opportunity locally for persons working in transportation and related fields to expand their knowledge regarding TDM concepts and applications. The principal funding for the Certificate Program is registration fees. However, they do not cover course work development or manual production. The UCLA materials need to be updated to include suburban as well as urban conditions and strategies currently covered. UCR is requesting funding assistance in the amount of $6,500 to support this effort. STAFF RECOMMENDATION That the Commission allocate $6,500 to UCR from Measure A Commuter Assistance funds to expand and produce the handbook and instructor's manual for use in the Transportation Demand Management Certificate Program. MW:sc UNIVERSITYOFCALIFORNIA EXTENSION BERKELEY • DAVIS • 1RVINE • LOS ANGELES • RIVERSIDE • SAN DIEGO • SAN FRANCISCO June 12, 1992 SANTA. BARBARA • SANTA CRUZ RIVERSIDE, CALIFORNIA 92521-0112 Marilyn Williams Riverside County Transportation Commission 3560 University Avenue, Suite 100 Riverside, CA 92501 Dear Ms. Williams: - - 7 J U N G 1992 II", r0"«CIO.7 Ccrr.^'.Ic_ University Extension recently initiated a new three -course Certificate Program on Transportation Demand Management. The first course continues through the middle of this month, the remaining two will be offered in the next academic year. The TDM Certificate program is being presented by several UC Extension divisions under a systemwide agreement to accept and modify the long-standing UCLA program. It is therefore possible for participants to complete the program by taking courses at more than one campus. Our TDM Certificate Program now has an advisory committee of local professionals* including the instructor for the first course. The advisory committee's role is to support and assist University Extension in maintaining the quality program everyone wants. The advisory committee and UC Extension intend to modify the original UCLA materials to fit the local situation as well as to create a format for updating. The instructor will be doing this on an on -going basis but will not have the time or resources to create a true workbook in addition to his teaching responsibilities. If we are to insure quality into the future when others will be asked to teach, we feel that it is important to develop a properly printed handbook and instructors manual that will look professional and allow for new materials to be added as time goes by. When completed, this would be an Inland Empire TDM course handbook and instructors manual covering three courses representing over ninety classroom hours of instruction. The handbook and manual will be printed in an expandable format to allow for the addition of new materials. Page 2 University Extension is asking the Riverside Transportation Commission for $6,500.00 financial support for the development of the initial Transportation Demand Mangement Handbook and Instructor's Manual. This amount would enable us to develop, design and print both the handbook and the manual. The funds would be used to provide clerical, academic and computer support in addition to covering the costs associated with the printing itself. If RCTC decides to underwrite the development costs, that would be acknowledged on the handbook and manual. The advisory committe members understand the need for in -kind assistance relating to the materials gathered for use in the handbook and all have indicated their willingness to help. We have discussed the possibility of RCTC creating a tuition reimbursement option for students in the certificate program who may need financial assistance in order to enroll. We hope the Commission will consider this as well as. the request above. Sincerely, Sheldon Lisker Associate Dean Committee Members 1. Richard Dennis 2. Eric Haley 3. Julie Hansen 4. Susan Le Duc 5. Anne Palatino 6. Marilyn Williams 7. Bill McCaughey (Currently teaching the first class.) AGENDA ITEM #6 RIVERSIDE COUNTY TRANSPORTATION COMMISSION July 1, 1992 TO: Budget and Finance Committee FROM: Hideo Sugita, Assistant Director of Planning and Programming THROUGH: Jack Reagan, Executive Director SUBJECT: Professional Services Contract with Titan Advanced Digital Systems for SAFE Support Services Staff has developed a two year proposal with Titan Advanced Digital Systems to provide professional services support for the SAFE call box system. The proposal includes support services necessary to implement the adopted system in -fill and expansion plan which was approved by the Board at the June 1992 meeting, as well as, statistical reporting, system performance monitoring, highway construction removals/replacements, and handicapped access issues. The Techplan contract expires on July 31, 1992. It is proposed that the Titan contract begin on August 1, 1992 and convert to a fiscal year contract as of July 30, 1993. The FY 1992-93 contract is $85,000 which includes as special work task ($10,000) to review the applicability of call boxes in intelligent vehicle highway systems projects (pfev+ded new federal funding program in ISTEA) and possible applications for the congestion management programs. (See attached proposal) Titan has estimated FY 1993-94 support effort costs at $20,000. This appears to be a very reasonable cost proposal and includes call box system performance monitoring, construction removals and reinstalls, and statistical reporting. With respect to the existing SAFE contract with Techplan, it has been agreed to allow the contract to expire on July 31, 1992. The contract with Titan will begin on August 1, 1992. STAFF RECOMMENDATION: That the Service Authority for Freeway Emergencies (SAFE) approve a 2 year professional services contract with Titan FY 1992-93 beginning on August 1, 1992 with a FY 1992-93 contract amount of $85,000 and a FY 1993-94 contract beginning July 1, 1993 in the amount of $20,000. The 1993-94 contract approval would be subject to Board approval of the FY 1993-94 budget. PDS TORREY PINES ID:619-552-9610 JUN 23'92 9:54 No.010 P.02 • TITAN ADVANCSD DIGITAL sysrsms Mr. Hideo Sugita Riverside Transportation Commission 3560 University Ave, Ste 100 Riverside, California 92501 Dear Hideo: June 22, 1992 I revised the Statement of Work as per our phone conversation. My preliminary costing for the Statement of Work Items is a price not to exesed $85,000. This figure includes the $10,000 for CongeStion Management Technology Research. The final costing details are subject to a routine contracts review process that la scheduled for latter this week. I will be personally responsible for and will manage your contract throughout its terra. As you Can see from the SOW, all tasks have specific deliverables to help both of us track progress and completions on Individual tasks. Our billing personnel are located in our building complex here in San Diego, which should preclude any billing problems. Our contracts administrator would like a copy of RCTC's contract boilerplate to examine your standard clauses and insurance requirements, etc. Please FAX a copy a9 soon as you can. TITAN appreciates the opportunity to assist you in these areas. We look forward to serving your needs in call box s.nd congestion management areas. If you have any questions, please contact me directly at 619-552-9837. My Fax number is 619-552-9610. Sincerely: ack Vaienty Director, Communications TITAN ADS Division 30:13 !clone' pork Road fon pogo. CalHernla 92121 • Phone: (i10) 811/4500 • FAX: (1111) 56l-9d10 ADS TORREY PINES ID:619-552-9610 JUN 23'92 9:54 No.010 P.03 Proposed Statement of Work for Riverside Transportation Commission Task 1. Call Box System Exasnsion_and Infill . Consultant will coordinate the expansion and infill of up to 617 additional freeway call boxes in Riverside County. Site locations will be in accordance with Option 1 of the recent MAS Augmentation Study. Consultant will coordinate locations with installation contractor and Caltrans to verify cellular coverage and site suitability, respectively. Consultant will surrey all sites, mark the sites, develop plans, and submit plans along with site location data to Cal#rans for approval. in addition, Consultant will coordinate the Installations with GTE, Caftans, CHP, and ROTC. As lots of installations are complete, Consultant will certify the installation and operation (In minimum lots of AO) of up to 617 call boxes by inspecting each sits and installation, operationally testing each call box by connecting to CHP and confirming the CHP data. Consultant will provide retest certifications for up to 30 call box Installations. Consultant will provide periodic certification status reports during construction. Task 1 Deliverables: • Written Exception Report for Cellular Coverage • Annotated Site Plans for up to 617 new call box sites • Certification Test Written Fleports (six interim reports plus one final) Task 2. performance Monitoring Consultant will monitor construction removals, stored unit inventory, and reinstalls. Consultant will notify RCTC of removals and reinstalls and will maintain all required documentation changes for the Ca[trans maps used for call box locations. Task includes quarterly performance reviews and billing audits of CITE records for preventative maintenance, knockdowns and vandalisms. Task 2 Deliverables: • Quarterly Written Report listing removals & reinstalls for period • Quarterly Written Report of Vendor Maintenance Task 3. System Performance Analysis & Statistical Reporting Supraart Consultant will process monthly cellular billing tapes to generate call box operational data, statistics and graphics for analysis of system operation and Page 2 Draft SOW 06/2Z/92 HDS TORREY PINES ID:619-552-9610 JUN 23'92 13:05 No.015 P.02 billing. Task also includes analysis of available CHP Automatic Call Distributor (ACE)) data to verify level of service and cellular tape billing. ACD data from Inland and Indio CHP communications centers are included in this task. Task 3-Deliverables: + Monthly Written System Operational Report Task 4. finaolai 5#udias. Rcnorts and PmFJegts Consultant will provide support for special reports and/or projects such as the upcoming Call Box Conference, communications upgrade, technical evaluation of new equipment, call box area lighting, and communications alternatives. Task 4 Deliverables: + Written Report Detailing Special Projects and Outcomes Task 5. Support for Disabled Actaill issues Consultant will provide continued support for RCTC In resolving disabled access issues. Task Includes feasibility and financial analyses for projects ,such as: volume control upgrade, use of remote hand held devices, cellular radio procurement, and text telephone procurement. Projects limited by number of hours allocated for this task. Task 5 Deliverables; + Written Report on Project Feasibility and Financial Analysis Tusk 8. with the advent of ISTEA and IVHS funding, and SB 585, SAFE call boxes can be viewed as components of IVHS/Congestion Management (CM) systems. Consultant shall research the feasibility of using call boxes to host IVHS/CM systems Such traffic monitors and traffic counters on Riverside County Freeways. Task 6 Deliverables: + Written Report on cap boxes as components of IVHS/CM systems NV. 3 Draft sow 0e123192 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 1, 1992 TO: Budget and Finance Committee FROM: Hideo Sugita, Assistant Director of Planning and Programming THROUGH: Jack Reagan, Executive Director SUBJECT: Professional Services Contract with Titan Advanced Digital Systems for SAFE Support Services Staff has developed a two year proposal with Titan Advanced Digital Systems to provide professional services support for the SAFE call box system. The proposal includes support services necessary to implement the adopted system in -fill and expansion plan which was approved by the Board at the June 1992 meeting, as well as, statistical reporting, system performance monitoring, highway construction removals/replacements, and handicapped access issues. The Techplan contract expires on July 31, 1992. It is proposed that the Titan contract begin on August 1, 1992 and revert to a fiscal year contract as of July 30, 1993. The FY 1992-93 contract is $85,000 which includes as special work task ($10,000) to review the applicability of call boxes in intelligent vehicle highway systems projects (provided in ISTEA) and congestion management programs. Titan has estimated FY 1993-94 support effort costs, exclusive of special studies and expansion of the system at $20,000. With respect to the existing SAFE contract with Techplan, it has been agreed to allow the contract to expire on July 31, 1992. STAFF RECOMMENDATION: That the Service Authority for Freeway Emergencies (SAFE) approve a 2 year professional services contract with Titan FY 1992-93 beginning on August 1, 1992 with a FY 1992-93 contract amount of $85,000 and a FY 1993-94 contract amount of $20,000. HS:sc AGENDA ITEM #7A RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 1, 1992 TO: Budget & Finance Committee FROM: Mark T. Massman, Measure A Project Manager THROUGH Jack Reagan, Executive Director SUBJECT: Acquisition of Right -of -Way for Downtown Riverside Commuter Rail Station including 1) Birtcher Parcel, 2) UPRR Parcel, and 3) Press - Enterprise Property Exchange Agreement Per Commission direction, staff and Legal Counsel are nearing completion on negotiations with Birtcher (revisited from June agenda), UPRR, and the Press - Enterprise. Staff expects to be able to present agreements for final Commissions approval. Toxics review and title verification have been completed for each parcel. STAFF RECOMMENDATION: That the Commission approve: 1) The proposed Property Purchase and Repurchase Option agreements with Birtcher (revised as a result of discussions with the Riverside Redevelopment Agency. 2) Purchase of UPRR right-of-way. 3) Press -Enterprise Property Exchange Agreement WRH:sc f :\uaaralpraprirrt\juna.92\birtapra.w rh AGENDA ITEM #76 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 1, 1992 TO: Budget and Finance Committee FROM: Tom Horkan, Bechtel Project Coordinator Mark Massman, Bechtel Project Manager THROUGH: Jack Reagan, Executive Director SUBJECT: Funds Commitment for Trackwork Design and Procurement of Long Lead Items for Limonite\Pedley Commuter Rail Station The Southern California Regional Rail Authority (SCRRA) has requested that RCTC commit funds in the amount of $1,000,000 for design of trackwork and procurement of signal related equipment. The signal equipment is a long lead item and the order needs to be placed to ensure timely implementation of the Limonite\Pedley commuter rail station service. The trackwork design and equipment purchase will be completed by Union Pacific forces and reimbursed by SCRRA. The attached letter from SCRRA outlines the expected ultimate cost of the track work for the Limonite\Pedley site to be $2.6 Million. The remaining funds will be requested at the appropriate times prior to construction. The design efforts and signal procurement need to be started to ensure the implementation of the Limonite\Pedley commuter rail station at the earliest possible date. STAFF RECOMMENDATION: That the Commission approve the commitment of $1,000,000 for trackwork design and procurement of signal related equipment, a long lead item, for the Limonite\Pedley Commuter Rail station. TH:sc SENT BY: XEROX Telecopier 7017; 8-23-82 ;11:52AM ; 2134581489-0 714-787-71414 2/ 4 [e/METROLINK June 19, 1992 Mr. Hideo Sugita Riverside County Transportation Commission 3560 University Avenue, Suite 100 Riverside, CA 92501 METROLINK Dear Hideo: REF.; C6170 Lam AngUaa County Transportation Commission Orange County Transportltlon Authority Riverelde County Transportation Cammisaioh San Bernardino Associated Governments Ventura County Transportation Commission Ex-Offldo Members. Southern California As,odatlbn of Governments San Diego Aseocietion of Governments State of Cal Mom le Thank you for meeting with Jade Shah, of my staff, on June 9 to discuss the details of the design and funding for the Limonite Station (track work only). RCTC's strong desire to proceed with the Limonite station is welcome news and I am sure it will enhance the service to Riverside County and save construction monies if delayed the decision. We have negotiated very hard with the UPRR and we feel that the estimated cost of $2.6 million is reasonable. Please note that this is an order of magnitude estimate which includes 13 % contingency and therefore actual cost is likely to be less. All 'UPRR work is performed by UPRR farces or their employed contractor. Since the SCRRA will be reimbursing them the actual costs . for design and construction, costs will be scrutinized by us prior to payment recommendation. Under your direction and support, we will perform track design and construction coordination. Your approval of the funding, at an early date, will be greatly appreciated. Additional espies of the Limonite station track work is attached herewith for your convenience. tiaathare Oallfanla 811 Wort Seventh 91rart. 7th Roar 219 NV lice ROOMS Roll Afit/allga Lae Al111111, CA11 17 FAX 211 4$9-1460 SENT BY: XEROX Telecopier 7017; 6-23-92 ;11:53AM ; 2134691469y 714-737-71414 3/ 4 Mr. Hideo Sugita June 19, 1992 Page 2 of 2 We recommend that you approve initial funding of $1.0 million for signal related equipment procurement, a long lead item, and engineering design as soon as possible. Remaining funds may be released as soon as possible. Sincerely, Director, Engineering & Construction JLR:gr cc: R. Stanger J. Reagan B. Ferguson J. Shah Chron/RMC A r SENT BY: XEROX Telecopier 7017; 6-23-92 ;11:534M ; DEC r1:0 'VI 13: 19 213439'.489* •.ir.asst y,ny PRELIMINARY ESTIMATE LOCATION: LIMONITE AVE. FilVVISIDE, CALIFORNIA DESCRIPTION: Caniwtt 2.nd trick from PIK* to Limonite Ave. for SORRA Commutes Rill p CRIPTION aloe � i .onttruct Treak gipaI Street trossink TridaeaeTER-Zvertt UNIT 1 L..S. 1.1_ L 1 t■� L _ _ � t•• T_ COST 714-767-7141 4 4/ 4 �, 4 P AiE , OS2 _ ' — 140,1 TC11A114840 - - • 140,000 - •�lre 65 Ow 48 I 250 ■ .0 1800 56 00 S B0 000 412,074 312,976 $2,605,632 Greiding 1 IM_, Ste 'Utt t __ - ' —IVA Ceutinizoncic,4 1 TOTAL _ Erfrnttec! by 0.0. Orel Cite: Decent e r lei 1 sauce TOTAL 12,806,63Z ,y a AGENDA ITEM #7C r C i1 Gt- 6/rk 7 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 1, 1992 TO: Budget & Finance Committee FROM: Hideo Sugita, Assistant Director of Planning and Programming THROUGH: Jack Reagan, Executive Director SUBJECT: FY 1991-92 Contract Amendment for Schiermeyer Consulting Services Due to work associated with unanticipated events (Union Pacific deal, long continuing Santa Fe negotiations) and other work efforts such as involvement in review of the OCTA's evolving Riverside to Irvine Commuter Rail Implementation Phasing Study, eta as well as professional services support in all aspects of the development of the Metrolink commuter rail service, a contract amendment for Schiermeyer Consulting Services is recommended. At the beginning of the year, the Commission approved $181,000 for rail related professional services with Schiermeyer Consulting Services. At this time, payment of the May 1992 invoice is being withheld as the budget will be exceeded. In order to continue on -going work associated with moving the commuter rail program forward on an aggressive schedule, staff recommends approval of an amendment of $25,000 to the FY 1991-92 contract with Schiermeyer Consulting Services. STAFF RECOMMENDATION: That the Commission approve e# a $25,000 amendment to the FY 1991-92 Schiermeyer Consulting Services contract. HS:sc RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 1, 1992 TO: Budget & Finance Committee FROM: Hideo Sugita, Assistant Director of Planning and Programming THROUGH: Jack Reagan, Executive Director SUBJECT: FY 1991-92 Contract Amendment for Schiermeyer Consulting Services Due to work associated with unanticipated events (Union Pacific deal, long continuing Santa Fe negotiations) and other work efforts such as involvement in review of the evolving OCTA Riverside to Irvine Commuter Rail Implementation Phasing Study, etc. a contract amendment for Schiermeyer Consulting Services is being recommended. At the beginning of the year, the Commission approved $181,000 for rail related professional services with Schiermeyer Consulting Services. At this time, payment of the May 1992 invoice is being withheld as the budget will be exceeded. In order to continue on -going work associated with moving forward the commuter rail program, staff recommends approval of an amendment of $25,000 to the FY 1991-92 contract with Schiermeyer Consulting Services. STAFF RECOMMENDATION: That the Commission approve of a $25,000 amendment to the FY 1991-92 Schiermeyer Consulting Services contract. HS:sc RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: July 1, 1992 TO: Budget & Finance Committee FROM: Jack Reagan, Executive Director SUBJECT: RCTC Advance Funding for San Bernardino Subdivision Engineering The Term Sheet Agreement Between Santa Fe and the Southern California Commuter Agencies provides that upon signing, the County Agencies will provide $3,000,000 to expedite the required engineering for capital improvements on the San Bernardino Subdivision. The required improvements are the "Adjusted Base Case", which would accommodate a shift of freight and AMTRAK trains from the Pasadena Subdivision, and the "Low Case", which will accommodate the initial defined level of commuter trains from Riverside and Orange Counties. It is proposed that RCTC advance the $3,000,000 to expedite the engineering. Although RCTC has expressed concerns about expending funds for actual capital improvements for the "Adjusted Base Case" without a firm commitment from the Orange County Transportation Authority (OCTA) to support Riverside to Irvine service before 2000, engineering for the "Low Case" is necessary to accommodate our plans and 1995 timetable for such commuter rail service. At my request, the Southern California Regional Rail Authority (SCRRA/Metrolink) staff has prepared an SB 2800 application for consideration by the California Transportation Commission (CTC). If approved by CTC, this would enable this $3,000,000 advance expenditure to count as matching funds for Proposition 108 bond funds necessary for commuter rail trackage improvements, station improvements, or rolling stock; so, this would merely be an early rather than additional expenditure. In the event Santa Fe chooses to use Morrison-Knudsen engineers to conduct the work, RCTC is also the most logical agency for contract administration purposes. The existing RCTC/Santa Fe agreement with Morrison-Knudsen could serve as the basis for the engineering work activity. STAFF RECOMMENDATION Subject to CTC approval of an SB 2800 application, the Commission should authorize the advance of $3,000,000 for engineering of required improvements on the San Bernardino Subdivision. JR:sc