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HomeMy Public PortalAboutOctober 30 2014 CC SMMINUTES Special Meeting Thursday, October 30, 2014 5:30 P.M. The Special Meeting of the Crestview City Council was called to order at 4:30P.M. Members present were: President Shannon Hayes, Vice President Mickey Rytman, Joe Blocker and Thomas Gordon. Also present were, Mayor David Cadle, City Clerk Elizabeth Roy, and the City Attorney Jerry Miller. Councilmember Robyn Helt was absent. The data reflected within these proceedings constitutes an extrapolation of information elicited from recordings of the actual proceedings. Comments reflected herein are sometime paraphrased, condensed and have been edited to reflect essential subject matter covered during the meeting. Background data of individual cases heard before the council are on file with the Clerk's office. Parties interested in receiving a verbatim account of the proceedings are responsible for coordinating with the City Clerk Department pursuant to Crestview Policy 91-1, Duplication of Public records, Chapter 119 and 283, Florida Statutes and Attorney General Opinions in force at time of enactment of Policy 91-1. SPECIAL MEETING 1. Call to Order Meeting was called to order by Mr. I !ayes at 5:30 p.m. 2. Invocation & Pledge of Alleeiance The invocation was led by Mr. Hayes with the pledge led by Mr. Conner. 3. Discussion of CRA/Main Street Applications Ms. Roy stated the purpose for this meeting is to select those candidates the Board would like to interview for both positions and dates interviews will be held. She then asked the Board to review the applicants for the CRA/Main Street position first. Mr. Gordon asked if there was obligatory to interview candidates that work for the City and those that are Veterans. Ms. Roy answered yes, and that if Veterans meet the qualifications for the position, then they need to be on the interview list. Mr. Gordon stated he had two candidates to interview for the CRA/Main Street position. Mr. Gordon announced his two selections were Mr. Jacobsen and Ms. Sidley. Mr. Hayes stated he was in concurrence with Mr. Gordon's selection but would like to add Mr. Finsterle and Ms. Sheffield as his picks. Mr. Rytman stated he agreed with Mr. Hayes four choices. Mr. Blocker named Mr. Jacobsen, Ms. Sheffield, Ms. Stallworth for his selections. Ms. Roy stated Ms. Helt has asked her to state that she agreed with any -selections the Council - - would make this evening. Ms. Roy then asked if the Main Street Association had any input since they were given the applications also. Discussion ensued relative to the selection process. Paul Lowery, Main Street Association, stated he had just attended a Main Street training class. In that training, he learned about some of the qualifications that are needed for a Director and that none of the current applicants meet those qualifications. He feels the Council needs to table the selection until more qualified individuals apply. Mr. Hayes stated the guidelines were followed in this application process, then asked the City Clerk to go over that process. Ms. Roy stated the positions were posted as "in-house" on the website and the employment board for five days. It is required for the position to be posted in-house when the position is made public. After five days, there were only a couple of applications received so we enlisted the help of Career Source to post the position on their website for 5 days, in addition to being posted on the City's website. Discussion ensued on having a qualified candidate. Mr. Rytman suggested extending the closed date for another couple of weeks to see if a more qualified candidate will apply. Mr. Blocker feels the extension should be at least sixty days. Mr. Gordon feels he can agree with two weeks but not sure about extending it any longer. Ms. Roy suggested a discussion meeting during the first week of December to give the Board time to read over the applications. Discussion ensued relative to the topic. Motion made by Mr. Rytman to extend the application deadline to November 21, 2014 for the Main Street/CRA Director. Seconded by Mr. Gordon. Vote 4 yeas and 0 nays. Motion carried. Ms. Roy informed the Board that in talks about this position, Mr. Conner mentioned paying a salary of forty thousand dollars. With that amount she indicated that the actual pay for a city employee would be twenty-eight thousand dollars. She informed them they could choose for the position to be a contract position for forty thousand dollars, but they could not be a CRA Director for that amount. There is twenty thousand in the CRA fund for an addition to the Growth Management Director base salary, due to the fact that this position would be under the Growth Management Director. Discussion ensued relative to the salary versus contract. Special Meeting Min 10/30/2014 2 4. Discussion of Growth Management Director/ Administrative Assistant Aonlications • Ms. Roy instructed the Board to go through the applications and choose their candidates. Mr. Hayes stated his candidates were Mr. Winston, Mr. Davis and Ms. Gaillard. Mr. Gordon stated his selections were the same as Mr. Hayes. Mr. Blocker stated his candidates were Mr. Winston, Mr. Davis and Ms. Gaillard. Mr. Rytman stated his candidates were Mr. Winston, Mr. Davis and Ms. Gaillard. Ms. Roy informed the Board that Ms. Helt's selections were the three that the rest of the Board chose and the two with Veteran's preference. The consensus of the Board was to take the three candidates and the two Veterans. 5. Settine of Dates/Times for Interviews Ms. Roy instructed the Board to review their calendars so that interviews for the Growth Management Director/Administrative Assistant position can be scheduled. Mr. Gordon suggested Thursday, November 6th Mr. Hayes and Mr. Rytman agreed they would be available. Mr. Blocker stated he would be there. Mr. Hayes instructed Ms. Roy to set up the interviews for Thursday, November 6th at 5:00 p.m. Ms. Roy then gave instructions on how the interview meeting should be conducted. Mr. Hayes commented he would be ready to make a decision once all the interviews have been conducted. The other Board Members agreed with Mr. Hayes. Discussion ensued relative to the topic. The Board had a consensus to discuss whether or not the CRA position would be a position funded by the City or whether it would be a contracted position at the November 10th meeting. Discussion ensued on the differences between having a contract employee or having a City employee. Special Meeting Min 10/30/2014 3 6. Adjournment The rpeeting was adjourne by Mr. Hayes at 7:21 p.m. hzabth M. Roy City Clerk Minutes approved this a day of , 2014. 15 Special Meeting Min 10/30/2014 4 Shannon Hayes Council President,