HomeMy Public PortalAbout10092023 Community Redevelopment Agency Special Meeting Packet
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING
OCTOBER 9, 2023
5:30 P.M.
COUNCIL CHAMBERS
The Public is invited to view our meetings on the City of Crestview Live stream at https://www.cityofcrestview.org or the City of Crestview Facebook Page. You may submit questions on any agenda item in advance (by
3:00 p.m..) to cityclerk@cityofcrestview.org.
1. Call to Order
2. Pledge of Allegiance
3. Open Policy Making and Legislative Session
4. Approve Agenda
5. Presentations and Reports
6. Consent Agenda
7. Action Items
7.1. Selection of Logo for CRA
7.2. Memorandum of Understanding - Main Street Association
8. CRA Director Report
9. City Manager / CRA Administrator Report
10. Comments from the Board
11. Comments from the Audience
12. Adjournment
Florida Statute 286.0105. Notices of meetings and hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any
political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency,
conspicuously on such notice, the advice that, if a person decides to appeal any decision made by the board, agency, or commission with respect to any matter
considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the
notice provided in s. 200.065(3). In accordance with Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Maryanne Schrader,
City Clerk at cityclerk@cityofcrestview.org or 850-628-1560 option2 within 48 hours of the scheduled meeting.
Page 1 of 10
CITY OF CRESTVIEW Item # 7.1.
Staff Report
CRA MEETING DATE: October 9, 2023
TYPE OF AGENDA ITEM: Action Item
TO: CRA Board
CC: City Manager, City Clerk, Staff and Attorney
FROM: Elizabeth Roy, CRA Director
DATE: 10/5/2023
SUBJECT: Selection of Logo for CRA
BACKGROUND:
At the Regular CRA meeting on September 11, 2023 a new logo option was presented to the Board.
DISCUSSION:
Staff, has provided a version of the approved logo with this item.
GOALS & OBJECTIVES
This item is consistent with the CRA Strategic Plan 2020 Gateway to Opportunities as follows:
To revitalize the district capitalizing on current resources and recognized opportunities
1. Establish a revitalization task force to address economic and physical Revitalization
2. Maintain and Strengthen the Façade Grant Program
3. Develop green space, open space parks, and public plaza programs and promote connectivity within the
community
To provide infrastructure for current and future needs
1. Develop and enforce building and site maintenance codes
2. Eliminate the informality in the enforcement of regulations
3. Develop a sidewalk restoration and maintenance program
4. Review a realign downtown streets for efficiency/eliminate dangerous intersections
Market the District
1. Build and develop an active marketing and branding program
2. Promote CRA district on website and all social media platforms
3. Clearly identify “Historic Downtown Crestview” and direct visitors and locals to the district
4. Develop “Gateways to Crestview”
5. Develop a cohesive “family” of wayfinding signs to the district
Enhance Public and Private partnerships
1. Re-emphasize and incentivize the Crestview Main Street Program
2. Refocus the Historic Preservation Board
3. Enhance the SR 85 Bridge
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Enhance the Aesthetics of the District
1. Develop design guidelines for Facades, signage, landscaping , access and parking
2. Develop area around new courthouse/add public amenities
3. Eliminate informality of enforcement of regulations
Expand Activity in the District
1. Promote Arts in the downtown and entire CRA district
Economic Development in the District
1. Amend Comprehensive plan to mixed use for downtown district
2. Develop a commercial incentive program to encourage new development, economic activities and job
creation
Connectivity
1. Develop an access road from Industrial Drive to Twin Hills Park
2. Develop a Bike path/pedestrian trail link to between downtown and Twin Hills Park
3. Connect Industrial Drive to Twin Hills park with new entrance
FINANCIAL IMPACT
There is little or no Financial impact. Any costs are included in the budget for 2023-2024.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the attached logo.
Attachments
1. New CRA Logo for board
Page 3 of 10
Page 4 of 10
CITY OF CRESTVIEW Item # 7.2.
Staff Report
CRA MEETING DATE: October 9, 2023
TYPE OF AGENDA ITEM: Action Item
TO: CRA Board
CC: City Manager, City Clerk, Staff and Attorney
FROM: Elizabeth Roy, CRA Director
DATE: 10/5/2023
SUBJECT: Memorandum of Understanding - Main Street Association
BACKGROUND:
Each year a Memorandum of Understanding (MOU) is prepared between the Crestview Revelopment Agency
(CRA), the City of Crestview and the Crestview Main Street Association.
DISCUSSION:
The CRA Director, Public Information Manager and the Main Street Executive Director have met to consider
any changes to the MOU for the fiscal year 2023-2024. Minimal changes have been made. The updated MOU
has been presented to the Main Street Board and we are waiting for their approval.
We are requesting the CRA Board's approval of the attached MOU and allowing staff to negotiate any minor
changes. Any minor changes will be approved by the City Manager and any significant changes will be
brought back to the Board.
GOALS & OBJECTIVES
This item is consistent with the CRA Strategic Plan 2020 Gateway to Opportunities as follows:
To revitalize the district capitalizing on current resources and recognized opportunities
1. Establish a revitalization task force to address economic and physical Revitalization
2. Maintain and Strengthen the Façade Grant Program
3. Develop green space, open space parks, and public plaza programs and promote connectivity within the
community
To provide infrastructure for current and future needs
1. Develop and enforce building and site maintenance codes
2. Eliminate the informality in the enforcement of regulations
3. Develop a sidewalk restoration and maintenance program
4. Review a realign downtown streets for efficiency/eliminate dangerous intersections
Market the District
1. Build and develop an active marketing and branding program
2. Promote CRA district on website and all social media platforms
3. Clearly identify “Historic Downtown Crestview” and direct visitors and locals to the district
4. Develop “Gateways to Crestview”
5. Develop a cohesive “family” of wayfinding signs to the district
Page 5 of 10
Enhance Public and Private partnerships
1. Re-emphasize and incentivize the Crestview Main Street Program
2. Refocus the Historic Preservation Board
3. Enhance the SR 85 Bridge
Enhance the Aesthetics of the District
1. Develop design guidelines for Facades, signage, landscaping , access and parking
2. Develop area around new courthouse/add public amenities
3. Eliminate informality of enforcement of regulations
Expand Activity in the District
1. Promote Arts in the downtown and entire CRA district
Economic Development in the District
1. Amend Comprehensive plan to mixed use for downtown district
2. Develop a commercial incentive program to encourage new development, economic activities and job
creation
Connectivity
1. Develop an access road from Industrial Drive to Twin Hills Park
2. Develop a Bike path/pedestrian trail link to between downtown and Twin Hills Park
3. Connect Industrial Drive to Twin Hills park with new entrance
FINANCIAL IMPACT
The financial impact on the Crestview Redevelopment Agency is the two installments of $25,000 as approved
in the budget.
RECOMMENDED ACTION
Staff respectfully requests the CRA Board approve the MOU with Crestview Main Street as presented allowing
minor changes to be negotiated by staff with the City Manager approval.
Attachments
1. 23-24 MSCA_CRA MOU Draft
Page 6 of 10
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into by and between the City of
Crestview, the Community Redevelopment Agency (CRA), and the Main Street Crestview
Association, Inc. (MSCA).
Purpose: The purpose of this MOU is to set forth mutual understandings and agreements
between the parties concerning their collaborative relationship and mutual goal to enhance and
benefit the CRA's downtown corridor.
Roles and Responsibilities
The CRA agrees to:
1. Fund the MSCA with $50,000 paid in two $25,000 installments in the months of
November and April for MSCA to use as listed below, except that 15% ($7,500) be
earmarked for marketing and promoting CRA district businesses/events. MSCA will
invoice the CRA at the beginning of November and April.
2. Provide, as determined by the City of Crestview, reasonable support from Public
Services/Public Information/Police/Fire for events.
3. Aid in the promotion of MSCA events to include but not limited to designing promotional media
for the four (4) primary events listed.
4. Work with MSCA to provide logistics, personnel, and/or equipment needed for
MSCA events. If additional events require permitting or equipment from the City of
Crestview/CRA, these fees will be waived. If additional personnel support is required
for events outside of the four (4) primary events listed in this MOU, and the “Triple
B,” “Arts Festival,” and “Muggles on Main”, the CRA/City of Crestview agrees to
negotiate fees based on the Special Events Fee Schedule.
5. Provide MSCA with an itemized invoice for use of port-a-potties at MSCA-specific
events, either post each event or in the month of September to cover the fiscal year
prior to the closing of finances; time will be agreed upon in writing by both parties
(MSCA and City of Crestview/CRA.)
6. Provide sufficient office space to accommodate the MSCA Executive Director and
Executive Assistant at 114 Main St., Crestview, FL, 32536.
The MSCA agrees to:
1. Provide an annual budget for MSCA to include how CRA spending will
be used prior to the CRA's fiscal year.
2. Provide a copy of the monthly budget report to the CRA director.
3. Market and promote MSCA partners and/or businesses within the CRA district.
4. Promote CRA grant programs to eligible businesses.
5. Conduct four (4) primary events in the Main Street area to include:
a. City of Crestview Fall Festival.
b. City of Crestview Christmas Parade.
c. Crestview City of Crestview International Festival.
d. City of Crestview July 4th Celebration.
Page 7 of 10
6. The four (4) primary events must include "City of Crestview" in the event title, and all marketing
and promotional material for these events must have the CRA and City of Crestview
logos.
7. Conduct additional events as determined by the MSCA board.
8. Assist the City of Crestview and/or CRA with events as requested; additional events
outside the four (4) primary events listed in this MOU must be submitted with a
minimum six 6) week notice and not coincide with any already sanctioned MSCA
events. Additional events may require additional payment to cover unbudgeted
expenses. Any additional payments shall be negotiated prior to the event.
9. Maintain not less than weekly contact with the CRA director except in cases of
unforeseen circumstances or if the MSCA executive director is unavailable due to
requested time off.
10. Provide event insurance and/or licenses/certifications for all MSCA and/or
City/CRA-sponsored events that MSCA has been asked to partake in within the CRA
district.
11. Maintain not less than monthly meetings with the CRA director and City Public
Information Manager on the status of all events, etc. This meeting will include a
discussion of upcoming events, a review of promotional materials, and any other
items for discussion as determined by attendees.
12. Coordinate two (2) pre-event meetings to include the MSCA executive director,
CRA director, Crestview Public Information Officer, a Crestview Special Events
representative, and a Crestview Public Services representative. The first of which
shall take place no later than two (2) weeks, and the second no later than forty-eight
(48)hours before the four (4) primary events listed in the MOU or other planned
MSCA events that require assistance from the City of Crestview or CRA.
Cancellation Policy: If it is determined at the pre-event meeting that a cancellation is possible,
then another meeting will be called no later than two (2) hours prior to the event with the MSCA,
CRA director, and Crestview Public Information Manager to make the final decision on event
cancellation/postponement and public messaging.
Timeframe: This MOU applies to the budget period beginning on October 1, 2022 2023 and
ending on September 30, 2023.2024.
Public Records: In accordance with Florida law, the attached Public Records Addendum is
incorporated herein and shall be binding on MSCA.
Integration: This MOU is the complete agreement between the CRA and MSCA and may be
amended only by a written agreement signed by each of the parties.
Effective Date: The effective date of this MOU is November 14, 2022 October 1, 2023.
Page 8 of 10
CITY OF CRESTVIEW, FLORIDA
PUBLIC ACCESS FORM
Main Street Crestview Association, Inc., as Contractor, shall comply with the requirements of
Florida's Public Records law. In accordance with Section 119.0701, Florida Statutes, Contractor
shall:
a. Keep and maintain public records required by the public agency in order to perform the service.
b. Upon request from the public agency's custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided under Florida's Public Records
Law or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of this contract if Contractor does not transfer the records
to the public agency: and
d. Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of Contractor or keep and maintain public records required by the public agency to
perform the service. If Contractor transfers all public records to the public agency upon
completion of the contract, Contractor shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements. If Contractor keeps and
maintains public records upon completion of this contract, the Contractor shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to
the public agency, upon request from public agency's custodian of public records, in a format that
is compatible with the information technology systems of the public agency.
e. If contractor has questions regarding the application of Chapter 119, Florida Statutes, to
contractor's duty to provide public records relating to this Agreement, contractor shall
contact the Custodian of Public Records at:
Maryanne Schrader, City Clerk
City of Crestview
198 North Wilson Street
P.O. Box 1209
Crestview, Florida 32536
(850) 682-1560 Extension 250
cityclerk(u citvofcrestview.org
f. In the event the public agency must initiate litigation against Contractor in order to enforce
compliance with Chapter 119, Florida Statutes, or in the event of litigation filed against the public
agency because Contractor failed to provide access to public records responsive to a public record
request, the public agency shall be entitled to recover all costs, including but not limited to
reasonable attorneys' fees, costs of suit, witness, fees; and expert witness fees extended as part of
said litigation and any subsequent appeals.
Signature
Page 9 of 10
AS TO THE CRESTVIEW CRA
_____________________________________
Nathan Boyles, CRA Board Chairman
_________________________________________
Tim Bolduc, City Manager
_________________________________________
Elizabeth Roy, CRA Director
AS TO MAIN STREET CRESTVIEW ASSOCIATION
_________________________________________
Traci Medlock, President
_________________________________________
Deb Gething, Executive Director
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