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Home My Public Portal AboutTO 2023-02 Brookmeade Park Improvements Professional ServicesENGINEERING. INC. ME Alday-HoweU Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning TASK ORDER 2023-02 THIS TASK ORDER IS ISSUED PURSUANT TO THE STANDARD MASTER AGREEMENT FOR PROFESSIONAL SERVICES DATED MAY 11, 2021 (AGREEMENT), FOR THE CITY OF CRESTVIEW, FLORIDA, WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO Professional Engineering and Consulting Services for Design and Permitting of Brookmeade Park Improvements Project. Article A. Purpose The purpose of this project is to develop plans for and permit the expansion of Brookmeade Park to include a concession facility, RV camping sites, food truck parking, and event parking areas for the existing and proposed amenities. The project is located along the east side of Brookmeade Drive, south of Covell Road. The Okaloosa County Parcel ID number is: 28-3N-23-0000-0011-0000 The property listed above is owned by the City of Crestview (Client). Article B. Scope of Services Introduction The purpose of Task Order 2023-02 is to authorize Alday-Howell Engineering, Inc. (AHE) to proceed with professional engineering and consulting services for the development/expansion of the 17.92 acre Brookemeade Park. Central sewer services are available via a proposed force main connection within the Brookemeade Drive right of way. Water is also already located within the property and will provide sufficient capacity needed to the proposed park expansion. Individual service connections for the new amenities will be part of this Scope. AHE is to prepare plans and calculations necessary to obtain federal, state and local permit approvals for a development order to establish the park expansion project and associated infrastructure onsite. The scope of services provided with this task order is outlined in detail below. Task 1— Site Investigations Site -specific investigations will be required to obtain the field data needed to evaluate site characteristics, design requirements, and potential impacts of the proposed development project. Geotechnical Exploration This subtask will be performed by Magnum Engineering, Inc. (MEI) and includes mobilization to the site, sampling and testing of the existing soil, and preparing a Geotechnical report. MEI will perform the following investigations as part of their analysis: • Estimate Twelve (12) 5 -feet to 10 -feet deep Auger Borings in proposed pavement and stormwater areas • Estimate One (1) Double Ring Infiltrometer Test (DRI) in proposed stormwater area • Estimate Three (3) 25 -feet deep Standard Penetration Test (SPT) borings in proposed building areas. Mailing Address Post Office Box 494 Marianna, FL 32447 Marianna Office 3017 Highway 71 North Marianna, FL 32446 info@aidavhowelt.com Ph: (850) 526-2040 Fax: (850) 526-4740 Crestview Office 4100 S. Ferdon Blvd, Ste B2 Crestview, FL 32536 crestview@aldavhowell.com Ph: (850) 634-6084 jIJj � Alday-Howdll ENGINEERING, INC. Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning • Engineering Evaluation and Report to include Site/Soil Preparation Recommendations, Pavement Recommendations, Foundation Recommendations, and Soil Related information to aid in the design of an effective stormwater system in accordance with ERP and/or local municipal regulations. Task 2 — Conceptual Plan and Pre -Application Meeting The intended outcome of this task will be to obtain preliminary design approval from the CLIENT for the park expansion project. A concept plan will be developed to meet the requirements of the City of Crestview Land Development Code. AHE will attend a pre -application meeting with City of Crestview Community Development Services and all other appropriate parties to review the concept plan and obtain any additional questions that should be addressed in the permit documents, construction plans and specifications. Under this Task, AHE will deliver the following items: • Conduct a field review of the site and coordinate with the client and other subcontractors. • Prepare a concept plan for submittal to Community Development Services in accordance with the City of Crestview submittal requirements for a Development Order. Sheets will include a single page site plan with pertinent planning information. It should be noted that the City of Crestview Community Development Services (CDS) allows the use of the ITE Parking Generation Manual in lieu of the City's parking requirements in the Land Development Code. This approach will be used to reduce the required parking onsite for the development. Based on conversations with CDS, this will not require any additional data or reporting since it is directly from the ITE manual, as allowed by Section 8.06.06 E of the Land Development Code. • Attend a Pre -Application meeting with City of Crestview Community Development Services. Task 3 — Detailed Plans and Specifications for Permitting Upon completion of the Conceptual Approval phases, AHE will provide design services to develop construction plans and detailed technical specifications for the park expansion project utilizing the City of Crestview Land Development Code. Subtask 3.1- Utility Coordination Utility Coordination for this project will be conducted by AHE. This coordination will include field meetings with individual utility owners, as needed. Subtask 3.2 — Permit Submittal The Permit Submittal package will provide detailed Civil drawings that include a cover sheet, existing conditions plan, demolition/erosion control plan, site paving and striping plan, lighting plan, grading and drainage plan, utility plan with profiles, landscape plan, any special details required and a copy of the draft technical specifications for the project. • This subtask will also include preparing stormwater calculations and report. • Prepare and submit for NWFWMD Environmental Resource Permit (stormwater permit). • Prepare gravity sewer connection plans including plan and profiles for the onsite portion. The sewer design will also include a lift station design and connection to the existing force main along Brookmeade Drive. City of Crestview - Task Order 2022-02 Page 2 of 5 j%i Atday-Howell 111 ENGINEERING, INC. Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning Subtask 3.3 — Respond to Comments and Plan Revisions This subtask will include providing responses to comments received from reviewers of the development order submittal and other permit submittals. This will include a written response letter and revisions to the plans based on the comments provided. The intended outcome of this task will be to obtain construction permits from applicable agencies such as NWFWMD and to obtain a Development Order from the City of Crestview for the planned work by the CLIENT. Task 4 — Construction Plans and Specifications Subtask 4.1- Construction Plans and Engineer's Opinion of Probable Construction Cost (EOPCC) A detailed EOPCC will also be provided at this phase as well as final construction plans and detailed technical specifications. Under this Task, AHE will deliver all permits required for the construction of the proposed development project. Assumptions The following assumptions have been taken into consideration in the preparation of this Scope of Services and compensation. These assumptions are based on the project scope, which is to deliver the CLIENT a completed set of construction plans and specifications of sufficient detail to obtain a reasonably accurate bid for services to construct the proposed improvements, for the selected contractor to be able to construct the improvements, to assist the CLIENT with the monitoring of the construction of the project, and to provide limited post -construction assistance. Should deviations from these assumptions be required to deliver the services provided in this Scope of Services, the scope of work and compensation shall be modified accordingly and approved by the CLIENT in writing prior to executing the changes to the Scope of Services. The assumptions are as follows: • The CLIENT will be responsible for providing survey data and utility designations within the proposed project limits and any areas that may need to be surveyed in order to construct the project. • The CLIENT will be responsible for the acquisition of land needed to complete this project. This includes making offers and negotiations with property owners. • The CLIENT will conduct public awareness campaigns to inform stakeholders of the project and its anticipated construction timelines. • The CLIENT will pay all permit fees for applications and subsequent reviews • It is understood that the CLIENT will perform all inspections of day-to-day construction activities. • It is understood that the CLIENT will be responsible for the advertisement for bids related to the construction of the project and shall qualify the bids received. This shall also include preparation bid documents. Items not Included Items that are not included in the task order may include, but are not limited to the following: 1. Geotechnical, surveying, landscape architecture, architecture, biological, and archeological services except as specified above. 2. Electrical engineering. 3. Meetings with homeowners associations and adjacent property owners. 4. Request for services by the CLIENT that are not specifically described in the above services. 5. Request from govemmental agencies which require services not described in the Scope of Services. City of Crestview - Task Order 2022-02 Page 3 of 5 � Alday-Howell \� 1L ENGINEERING, INC. Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning 6. Services associated with the permitting, design, and coordination of off -site utility extensions except as specifically described in the above task. 7. Services associated with FEMA Floodplain mapping and permitting. 8. Services during construction. 9. Services required due to changes in codes and regulations that occur after the date of this agreement. 10. Service required for an off -site tum lane design and permitting that may arise as a condition of traffic approval. 11. Services associated with retaining wall design and permitting. 12. FDEP and/or COE dredge and fill permitting except as indicated in the Scope of Services. 13. Sewage treatment plants and sewage pumping stations, except as described above. 14. Consumptive Use/Well permitting with NWFWMD. 15. As -built survey. 16. Permitting fees. (Client will be responsible for paying all permit fees directly to the permit authority at the time of submittal.) Article C. Compensation Provisions As compensation for providing the services described in Article B. Scope of Services in this task order, the CLIENT shall pay AHE, in accordance with Section 5 of the Agreement, on a lump sum basis in the total amount of $220,590. These fees will be billed monthly by percent of completion. The estimated breakdown of fees is shown in Table 1 below. Table 1— Compensation Milestone: Task 1— Site Investigations Task 2 — Concept Plan and Pre -Application Meeting Task 3 — Detailed Plans and Specifications for Permits Task 4 — Construction Plans and Specifications Estimated Fee Amount: $5,590 $12,500 $200,000 $2,500 Article D. Period of Service Work will begin upon execution of this task order. A preliminary milestone schedule is shown below. The total estimated timeframe to deliver the final construction plans is 26 weeks from task order execution. Table 2 — Preliminary Schedule Milestone: Estimated Fee Amount: Task 1— Site Investigations Task 2 — Concept Plan and Pre -Application Meeting 10 weeks from NTP Task 3 — Detailed Plans and Specifications for Permits Task 4 — Construction Plans and Specifications 6 weeks from NTP 26 weeks from NTP Immediately upon approval of all permits City of Crestview - Task Order 2022-02 Page 4 of 5 1 Ir Alday-Howell 11111 rmmi ENGINEERING, INC. Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning Article E. Authorized Representatives The Authorized Representatives designated below are authorized to act with respect to Task Order 2023-02. Communications between the parties and between AHE's subcontractors shall be through the Authorized Representatives: For the City of Crestview, FL _ For Alday-Howell Engineering, Inc. Name: Jayce Vanderford Name: John Feeney, PE Address: P.O. Drawer 1209 Crestview, FL 32536 Address: 4100 S. Ferdon Boulevard, Suite B2 Crestview, FL 32536 Telephone: (850) 682-6134 Telephone: mg 634-6084 Email: jaycevanderford(cityofcrestview.org Email: John@aldayhowell.com Article F. Authorization Task Order 2023-02 is effective as of Accepted for CLIENT by: Name: Tim Bolduc Title: City Manager 2023 Accepted for Alday-Howell Engineering, Inc. Travis Howell 2023.10.12 16:49:22 -05'00' Name: Travis Howell, PE Title: Principa ce President City of Crestview - Task Order 2022-02 Page 5 of 5