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HomeMy Public PortalAboutMirage Avenue Improvements Interlocal_September 25_October 3DATE: TO: FROM: SUBJECT: DEPARTMENT: BCC DISTRICT: BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST October 3, 2023 Honorable Chairman and Distinguished Members of the Board Jason Autrey Interlocal Agreement with Crestview for Intersection Improvements Public Works 1 STATEMENT OF ISSUE: The City of Crestview and Okaloosa County have both programmed funds as part of their respective FY24 budget for design and construction of intersection improvements along Mirage Ave at SR 85. This request is to approve an Interlocal Agreement where City and County funds can be combined into one effort. BACKGROUND: As part of the FY24 budget, Public Works has programmed $300,000 of gas tax funds for the design of intersection improvements of Mirage Ave and SR 85. The intent of this project is to identify improvements that could be implemented to improve traffic flow at the intersection of Mirage Ave/Wal-Mart Dr and SR85. Once completed, the design would then be used to apply for state funds for construction. Staff learned that the City of Crestview was also working on a design and construction project for improvements along Mirage Ave (west of SR 85 intersection) in their current and proposed fiscal years. The concept from the City was to incorporate a round -about west of the Chick-Fil- A entrance that would be used to streamline traffic flow at the intersection. Because the projects are adjacent to one another, the idea of combining the design plans into one set made sense and it allows the County effort to advance because of work already performed by the City and their consultant. If this agreement is approved, the City will incorporate the intersection improvements into the design of their current effort so that one cohesive set of plans is created. Construction of the round -about could happen immediately (through City funds and any leftover funds from the County contribution) and the plans will be presented to FDOT as a partnership effort from both the City and the County. Combining resources will increase the likelihood of funding approval and construction. The Interlocal Agreement attached has been reviewed and approved by the County Attorney and has already been approved by the City of Crestview Council. If approved by the Board, funds will be made available to the City for immediate implementation and both City and County engineering staffs will work to implement the project. FUNDING SOURCE: Department #3201 Account #563490 Amount $300,000 OPTIONS: Approve/Deny/Postpone. RECOMMENDATIONS: Motion to approve the Interlocal Agreement with the City of Crestview for the Design of Intersection Improvements of Mirage Ave and SR 85. Public Works 9/27/2023 RECOMMENDED BY: Joht ofstad, Ct dty Administrator 9/27,/2023 APPROVED BY: INTERLOCAL AGREEMENT FOR THE DESIGN OF MIRAGE AVENUE IMPROVEMENTS 3rd October THIS INTERLOCAL AGREEMENT is entered into this 2-5th- day of September, 2023, between OKALOOSA COUNTY FLORIDA, a political subdivision of the State of Florida whose address is 302 North Wilson Street, Suite 302, Crestview, Florida 32536 (the "County"), and the CITY OF CRESTVIEW, FLORIDA, a municipal corporation whose address is 198 North Wilson Street, Crestview, Florida 32536 (the "City"). WHEREAS, this Agreement is entered into under the authority granted to the City and the County; and WHEREAS, the City and the County are collectively working to address traffic flow and access management to State Road 85 in and around the City; and WHEREAS, the City has issued a task order to Alday-Howell Engineering, Inc. for professional engineering and consulting services for the design and permitting of intersection and traffic improvement along Mirage Avenue, to include realignment of Malibu Street at Crosson Street and construction of a roundabout at the intersection of Mirage Avenue and these two side streets; and WHEREAS, the County has identified funding as part of its FY24 budget in the amount of $300,000 for the Design of Mirage Ave and SR 85 intersection; and WHEREAS, the City and the County want to combine both of these efforts and consider a greater project that will improve traffic conditions from Crosson Street to SR 85 (the "Design Proj ect") WHEREAS, upon completion of design and permitting of the Design Project, the City intends to solicit bids for construction of traffic improvements along Mirage Avenue, to include realignment of Malibu Street at Crosson Street and construction of a roundabout at the intersection of Mirage Avenue and these two side streets (the "Construction Project, Phase 1"); and WHEREAS, the City and the County seek to enter into this Agreement for the purpose of sharing financial responsibility for the Design Project and the Construction Project, Phase 1; and. WHEREAS, upon completion of the Construction Project, Phase 1, the City and County will continue to seek funding for further construction of the Design Project. NOW, THEREFORE, the City and the County agree as follows: A. Lead Agency 1. The City will be the lead agency for the Design Project and the Construction Project, Phase 1. BCC Records ML Carson B. Financial Participation 1. The County will provide the City with a total of $300,000.00 to be used toward the Design Project and the Construction Project, Phase 1. Funds will be provided by the County to the City on or before December 31, 2023. Funds not expended for the betterment of these projects by September 30, 2025 shall be returned to the County. Invoices for design or construction services shall be provided to the County as proof of project expenses. 2. These funds shall be available for any use related to the Design Project and/or the Construction Project, Phase 1 including, but not limited to, design, permitting, right-of- way acquisition, construction, or inspection services. 3. The City shall provide the remaining funding for the Design Project and Construction Project, Phase 1. C. Coordination 1. Although the City will serve as the lead agency for the projects, regular updates and coordination shall be performed with the County. For these projects the point of contact for each entity shall be: For the City: City Manager 198 N Wilson Street Crestview, FL 32536 For the County: Public Works Director 1759S Ferdon Boulevard Crestview, FL 32536 2. The City and County shall conform to all the requirements of applicable State and Federal statutes and regulations and all County Ordinances and regulations and shall secure such permits and licenses as may be duly required by any such laws, ordinances, or regulations. 3. This Agreement represents the entire understanding between the parties with respect to the undertakings covered hereunder and there are no oral or collateral agreements with respect thereto between the parties. 4. The validity, construction and performance of this Agreement shall be governed by the laws of the State of Florida. Venue for any action arising out of this Agreement shall be in 2 Okaloosa County, Florida. 5. If any portion of the Agreement, the deletion of which would not adversely affect the receipt of any material benefit by either patty, is for any reason held or declared to be invalid or unenforceable, such determination shall not affect the remaining portions of this Agreement. If this Agreement or any portion of this Agreement is held or declared to be inapplicable to any person, property or circumstance, such determination shall not affect its applicability to any other person, property or circumstance. 3 IN WITNESS WHEREOF, this instrument has been executed and is effective on the date set forth above. OKALOOSA COUNTY, FLORIDA Robert A. "Trey" Goodwin, Chairman of Board of J.D. I acock, II, Clerk w ;w� ; County Commissioners ATTEST: Dated: October 3, 2023 CITY OF CRESTVIEW, FLORIDA Dated: 4 -e` itten, Mayor