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02 February 13, 1991 Budget & Finance053758 58 RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND FINANCE COMMITTEE (COMMISSIONERS RUSSELL BEIRICH, CORKY LARSON, PAT MURPHY) WEDNESDAY, FEBRUARY 13, 1991 12:00 P.M. RCTC CONFERENCE ROOM 3560 UNIVERSITY AVENUE, SUITE 100, RIVERSIDE AGENDA 1. •CALL TO ORDER. 2. APPROVAL OF MINUTES 3. ANALYSIS OF PROPERTY AND CASUALTY EXPOSURES OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) - RCTC Agenda Item No. 7A3 Administrative Committee Recommendation That the Commission approve the Armtech insurance review proposal of RCTC at a cost not to exceed $6,000 to $8,000. Staff Recommendation The same as the Administrative Committee recommendation. 4. QUARTERLY FINANCIAL REPORTS - RCTC Agenda Item No. Staff Recommendation Receive and file. 7B1 5. CONTRACT WITH CONSULTANTS FOR THE PREPARATION OF PROJECT STUDY REPORTS (PSR) FOR THE MEASURE A INTERCHANGE IMPROVEMENT PROGRAM. - RCTC Agenda Item No. 7B2 Administrative Committee Recommendation Approval of $138, 000 for ICF Kaiser Engineers and $224, 000 for Tams Consultants, Inc. for base contract work and $54,000 (15% of total contract amount) for extra work for these contracts. Staff Recommendation The same as the Administrative Committee's recommendation. • • • • • Page 2 February 13, 1991 Budget and Finance Committee Agenda 6. MODIFY CONTRACT WITH NOLTE AND ASSOCIATES TO WAIVE THE PROFESSIONAL LIABILITY INSURANCE REQUIREMENT FOR THEIR SUBCONSULTANT ROBERT J. LUNG AND ASSOCIATES. - RCTC Agenda Item No. 7B3 Administrative Committee Recommendation That the contract be amended to relieve Lung and Associates from the requirement to obtain a Professional Liability Insurance policy with the understanding that the Nolte Professional Liability Insurance will provide coverage in the event that an error or omission is discovered at a later date. Staff Recommendation The same as the Administrative Committee's recommendation. 7. ENVIRONMENTAL AUDITS FOR COMMUTER RAIL PROPERTY ACOUISITION - RCTC Agenda Item No. 7C2 • Administrative Committee Recommendation That the Commission authorize the use of Bechtel Corporation to proceed with performance of environmental audits in support of commuter rail property acquisitions. If approved, Bechtel would proceed with work under current limitation until the task is better defined at which time a contact amendment may be required. Staff Recommendation The same as the Administrative Committee's recommendation. 8. PATRONAGE ASSESSMENT OF PROPOSED PALM SPRINGS INTERCITY RAIL SERVICE - RCTC Agenda Item No. 7C3 Administrative Committee Recommendation That the Commission approve an increase of $20,319 in the contract to Schiermeyer Consulting Services in order to retain Wilbur Smith & Associates to conduct a ridership assessment to this route. 9. ADJOURNMENT. :SC • • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION Minutes Budget and Finance Committee Wednesday, January 9, 1991 RCTC Conference Room 3560 University Ave., Ste. 100, Riverside 1. Call to Order. Commissioner Russell Beirich called the meeting of the Budget and Finance Committee to order at 12:20 p.m., in the Annex Conference Room. Members Present. Russell Beirich Pat Murphy Corky Larson 2. Economic Development Conference and Exposition (RCTC Agenda Item No. 4A3). M/S/C - That the Commission participate in the Economic Development Conference as a Full Sponsor and authorize iransfer of $2,500 from the Contingencies Account to the Specialized Departmental Account. 3. Proposed Institute for Resource Management Conference (RCTC Agenda Item No. 4A4). Eric Haley, SANBAG, reported that representatives of local governments and private industry within the Inland Empire Area have had discussions with the South Coast Air Quality Management District (SCAQMD) and the Institute for Resource Management about a potential conference program to help resolve local governance vs. centralized regulatory issues that are often competing. He further reported that he is presenting a proposal prepared by the Institute for Resource Management in response to discussions. Part 1 ($11,820), would include an Inland Empire Clean Air Summit and second phase of follow-up implementation work and Part 2 ($81,725), would include a Pilot Rule Implementation Project. SCAQMD was suggested to be the responsible agency to for cover at least 50% of the costs. San Bernardino and Riverside County agencies' share proposed to be approximately equal or proportionate to population, at $25,000 to $30,000 each. A workable approach to obtaining the necessary funds would be for SANBAG and RCTC to front the local shares, subject to reimbursement from AB 2766 local discretionary funds once they're received. • • Page Two January 9, 1991 Budget & Finance Committee Meeting Minutes Commissioners Murphy and Larson stated that they felt this proposed Institute for Resource Management Conference constituted another bureaucratic body and would be another subcommittee of the Air Quality Management District. Individuals the board are already involved on similar types of boards dealing with the same types of problems and this would be just another meeting to attend. It was the consensus of the Committee that this board would not serve a useful purpose. WS/C - That the proposed Institute for Resource Management Conference would not serve a useful purpose and, therefore, should be pulled from the Consent Calendar as it does not have Budget and Finance Committee support. 4. Contractual Status and Commitment Reports (RCTC Agenda Item No. 4B1) WS/C - Receive and file. 5. Loan of Macintosh Computers for Caltrans Office Engineer from Self -Help Counties (RCTC Agenda Item No. 4B2) WS/C - That the Commission: (1) Authorize Santa Clara to purchase three (3) Macintosh Computers for am amount not to exceed $20,000, to assist Caltrans OE to perform reviews of the Self -Help Counties' projects, with the understanding that the hardware and software will be returned to the respective counties when the reviews are completed; and (2) Approve funding of up to $20,000 and authorize transfer of funds from the Commission's Contingencies Account to the Fixed Assets Account. 6. Measure A Park-n-Ride Program - Rte. 60 0 Nason Street and Moreno Beach Drive (RCTC Agenda Item No. 4B3) WS/C - That the Commission approve, in concept, the use of Measure A Highway funds in an amount not to exceed $568,000 for the design and construction of two park-n ride lots at the southwest corners of Rte. 60 at Nason Street and Moreno Beach Drive interchanges in cooperation with Caltrans and the City of Moreno Valley, and direct staff to prepare a formal agreement for. Commission action. • • Page Three January 9, 1991 Budget & Finance Committee Meeting Minutes 7. Extend Contract with Psomas and Associates to Include Task 7 for Survey Quality Control and Establishment of Survey Control for Route 91 between Magnolia and Orange County Line (RCTC Agenda Item No. 4B4) M/S/C - Commission approval of Amendment 2 to the contract with Psomas and Associates to add Task 7 for an amount of $399,761 for all base work and $59,964.15 for all extra work. 8. Contract with Coast Surveying. Inc. for Additional Field Surveying. Construction Staking and Digital Mapping Services for Measure "A" Projects on Route 91 between Magnolia and the Orange County Line (RCTC Agenda Item No. 4B5). M/S/C - Commission approval of the Coast Surveying contract for all four tasks for an amount not to exceed $536,478.73 for base work and $80,471.81 for any extra work for a total contract value not to exceed $616,950.54. 9. Consultant Agreement on Route 79 with Dames & Moore for: (1) Preliminary Engineering and Environmental Services for the Route 79. Gilman Springs Road to First Street in the City of Beaumont Widening Project: and (2) Environmental Services for the Route 79. Keller Road to Newport Road. Widening Project (RCTC Agenda Item No. 4B6). WS/C - That the Commission authorize the Chairman to sign the contract with Dames & Moore for the amount of $916,003.61 with a 15% contingency amount of $137,400.54 for a maximum contract amount of $1,053,404.15. This contract amount will be the total compensation provided Dames & Moore for the present scope of work expressed in the contract terms and conditions as currently drafted. 10. FY 1989/90 Fiscal Audits of the Commission. Measure A. Local transportation Fund (LTF). the State Transit Assistance Fund (STA). and the Service Authority for Freeway Emergencies (SAFE). (RCTC Agenda Item No. 7B) The members of the Budget and Finance Committee had received a full presentation from Ernst & Young at a meeting previous to this in the desert. Sally Anderson of Ernst & Young, reported that the audits show that all funds have been expended in conformance with applicable rules and regulations. She also stated that Ernst & • • • • Page Four January 9, 1991 Budget & Finance Committee Meeting Minutes Young request a 90 day extension on the deadline for submission of recipient audit reports to the Commission. The Commission has the authority, under Section 6664 of Article 5.5 of the Transportation Development Act, to grant such an extension. She has also stated that the position paper has been presented to Jack Reagan, to which he has issued a draft response. Once the response has been reviewed and finalized, it will be presented to the Commission for their approval. M/S/C - Receive and approve the FY 1989/90 fiscal audits of the Commission, Measure A, LTF, STA, and SAFE; and authorize staff to submit these reports to the appropriate regional and state agencies, and grant to our independent auditors an extension of 90 days for completion and delivery of recipient audit reports. 11. Budget Revision of Financial Advisory Services (RCTC Agenda Item No. 7C) WS/C - To approve an $80,000 increase in the budget for financial advisory services and authorize the Executive Director to revise contract documents with Ernst & Young and Security Pacific as appropriate. 12. A�urnment. :sc There being no further business to come before the Budget and Finance Committee, the meeting was adjourned at 1:21 p.m.