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09 September 4, 1991 Budget & Finance• • 053764 RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET & FINANCE COMMITTEE (COMMISSIONERS CORKY LARSON, RUSS BEIRICH, PAT MURPHY) WEDNESDAY, SEPTEMBER 4, 1991 11:30 A.M. 46-209 OASIS STREET. RM. 414 INDIO. CA 92201 AGENDA 1. CALL TO ORDER. 2. CONTRACTUAL STATUS AND COMMITTEMENT REPORTS. Staff Recommendation Receive and file. 3. RCTC COMPREHENSIVE GENERAL LIABILITY INSURANCE PROGRAM. Staff Recommendation Include in our existing coverages all those changes which would require no additional costs to the Commission. All other items hold for discussion and action at the October meeting. 4. CONSULTANT SELECTION FOR THE PERFORMANCE AUDIT OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION AND RIVERSIDE COUNTY TRANSIT OPERATORS. Staff Recommendation Commission approval to negotiate a contract with Booz-Allen 8 Hamilton to conduct the FY 1991- 92 Commission and Transit Operator Performance Audits. • • 5. SELF-HELP COUNTIES COALITION CLERICAL SUPPORT FUNDING REQUEST. Staff Recommendation Approve a contribution of up to $2,500 as the Riverside County share of funding clerical support for the Self Help Counties Coalition. 6. UPDATE FROM FINANCIAL ADVISOR. Staff Recommendation Receive and file. 7. COMMERCIAL PAPER DOCUMENTATION. Staff Recommendation Approve the resolution and related documents subject to the Executive Director approving any minor word changes and final fee structures. 8. MEASURE A PARK-N-RIDE PROGRAM. Staff Recommendation That the Commission approve, subject to review by Legal Counsel, amendment of the existing contracts for services with Inland Transportation Services and Stevens/Garland Associates, Inc. for the period from August 15, 1991 to August 15, 1992 at an hourly rate not to exceed $65.00/hour. 9. TRANSIT INTEGRATION PLAN FOR THE UNION PACIFIC COMMUTER RAIL SERVICE., To be presented at the September 11, 1991 RCTC meeting. 10. ADDITIONAL CONTRACT REVISION FOR MORRISON-KNUDSEN FOR ATSF RAIL NEGOTIATIONS. Staff Recommendation That the Commission: (1) authorize the Executive Director to execute the contract amendment in the amount of $42,000; and (2) Work with other participants of the Joint Offer Committee to seek reimbursement of appropriate costs; OCTA and RCTC may arrange for offsets as described in the staff memorandum. • • • Page 3 August 1, 1991 Administrative Committee Meeting 11. FY 1992-93 TRANSIT CAPITAL IMPROVEMENT PROGRAM PROJECT APPLICATION. Staff Recommendation Authorize staff to proceed in developing and submitting an FY 1992-3 TCI application for land acquisition, engineering, design and construction of stations for the commuter rail service to be run on the Union Pacific line. Additionally, authorize a commitment of Measure •A• funds to meet TCI program matching requirements. 12. JPA COMMUTER RAIL BUDGET. Staff Recommendation Approve the JPA Rail budget in its entirety for a total amount not to exceed 5,518,600 and the prior year costs for a total of approximately $35,510. 13. ADJOURNMENT. • AGENDA ITEM #2 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION September 4, 1991 TO: Budget and Finance Committee FROM: Mark Massman, Measure A Project Manager Louis Martin, Project Controls Manager THROUGH: Jack Reagan, Executive Director SUBJECT: Contractual Status and Commitment Reports The attached material depicts the current status of contracts, commitments and Cooperative Agreements executed by the Commission. For each contract and Agreement, the reports list the authorized value approved by the Commission, percentage of contract amount expended to date and the percentage of Disadvantaged Business Enterprise participation. Detailed supporting material for all contracts and Cooperative Agreements is available from Bechtel staff. STAFF RECOMMENDATION: Receive and file. LM:sc attachment • • PAGE NO. 08/29/91 CONTRACT NO./ AMENDMENT 0/ CONSULTANT INPREST - 0 SECURITY PACIFIC R08801 - 2 RCTC/OCTC MOU (Environmental Studies) R08900 • 0 Bechtel Corporation R08901 • 2 Parsons Brinkerhoff, Wade and Douglas, Inc. R08902 - 1 Parsons, Brinkerhoff, Wade and Douglas, Inc. R08905 • 2 Schiermeyer Consulting Services R08907 - 0 Route 86 Cooperative Agreement REPORT NPROO1 RIVERSIDE COUNTY TRANSPORTATION COMMISSION CONTRACT STATUS REPORT (All Dollars X S1000) CURRENT EXPENDED PERCENT TOTAL DBE AS % START COMPLETION AUTHORIZED AGAINST CONTRACT PAID OF ACTUAL SCOPE/DESCRIPTION GATE DATE CONTRACT VALUE CONTRACT EXPENDED TO DBE'S EXPENDED SET INPREST FUND/ACCOUNT 01/10/91 06/30/91 5.00 Environmental Studies 12/02/88 08/30/90 79.53 with the Keith companies Project Management 02/15/89 06/30/89 170.00 Rt. 91 Conceptual Design 12/02/88 04/30/91 2,234.28 Services Rt. 91 Final design - 04/07/89 08/28/90 676.50 converted to a lump sum contract Commuter Rails Consulting 06/30/89 06/30/92 336.00 Services Construct 4 lane expressway at Rt. 86 06/12/89 06/30/94 21,035.40 REMARKS 4.54 91% 0.00 0% 65.02 82% 0.00 0% PROJECT COMPLETE 170.00 100% 0.00 0% THIS CONTRACT IS CLOSED 2,040.80 91% 1,204.96 59% PROJECT COMPLETE 686.64 101% 180.60 54% 0.00 0% Converted to a lump sum contract. Approved by RCTC on 5/9/90. PROJECT COMPLETE 0.00 0% 1,210.11 6% 0.00 0% Contract value is RCTC portion only and does not include administration cost for Caltrans PAGE NO. Z 08/29/9i CONTRACT N0./ AMENDMENT 0/ CONSULTANT R08908 - 1 City of Corona R09000 • 2 Bechtel Corporation R09001 - 5 NBS/Lowry R09002 • 5 KAMes and Associates R09003 • 0 J.f. Davidson Associates R09004 - 0 Caltrans R09006 - 0 Southern California Association of Governments (SCAG) REPORT MPROO1 RIVERSIDE COUNTY TRANSPORTATION COMMISSION CONTRACT STATUS REPORT (All Dollars X $1000) CURRENT EXPENDED PERCENT TOTAL DBE AS % START COMPLETION AUTHORIZED AGAINST CONTRACT PAID 0f ACTUAL SCOPE/DESCRIPTION DATE DATE CONTRACT VALUE CONTRACT EXPENDED TO DBE'S EXPENDED Cooperative Agreement 07/19/89 06/30/94 14,605.00 Program Management 07/01/89 06/30/90 1,291.00 final Design Svcs for Rt 10/01/89 06/01/91 982.90 91 bet. Series Club & Main St. Professional and 09/14/89 09/30/91 1,499.00 Technical Design Svcs for Rt 91 Right -of -Way Mapping for 10/10/89 10/01/90 8.50 RT 60/91/215 IC Agreement for Rt 60/91/215 IC 07/01/89 07/01/99 20,000.00 Planning and Support 07/01/89 06/30/92 105.00 REMARKS 4,658.41 32% 0.00 0% The indicated cost is an estimate for design construction and construction management. RCTC's share is 67% of total cost. 1,059.10 82% 982.88 100% 1,307.85 87% 8.50 100% 1,500.00 8% 11.35 11% 44.16 4% This contract is closed. 112.44 11% Scope was amended to include geotechnical services for soundwalls (total cost $6046.00) to be covered by extra work funds so total authorized contract value remains the same. 139.32 11% Include extra work authorization for hest Prado Overhead Seismic Analysis. 0.00 0% This contract is closed. 0.00 0% This is a capital account. 0.00 0% • • • • • PAGE NO. 5 08/29/91 CONTRACT N0./ AMENDMENT 0/ CONSULTANT R09007 PSONAS 2 R09008 - 1 NBS/Lowry R09009 - 0 Chicago Title 1109010 LSA REPORT MPR0O1 RIVERSIDE COUNTY TRANSPORTATION COMMISSION CONTRACT STATUS REPORT (All Dollars X $1000) CURRENT EXPENDED PERCENT TOTAL DBE AS % START COMPLETION AUTHORIZED AGAINST CONTRACT PAID Of ACTUAL SCOPE/DESCRIPTION DATE DATE CONTRACT VALUE CONTRACT EXPENDED TO OBE'S EXPENDED Surveying Control 03/15/90 11/04/91 2,429.36 Rt. 215 Surveying Work 02/01/91 02/01/92 676.67 Escrow and Title Fees for 01/23/90 07/01/99 1,092.43 ROW procured for 60/91/215 IC REMARKS 2,058.53 85% 0.00 0% 296.27 44% 0.00 0% 1,092.43 100% 0.00 O% - 1 Environmental Study (APA) 01/31/90 12/12/91 176.65 120.26 68% 0.00 0% R09011 - O Cooperative Agreement 03/30/90 06/30/92 802.57 296.49 37% 0.00 0% County of Riverside (Sanderson Project) R09012 • 0 Rt. 74 - Phase 0,2 and 01/31/90 07/30/92 3,000.00 642.49 21% 0.00 0% City of Perris Phase 9 Work PAA Traffic Engineering 02/02/90 09/30/91 1,295.10 1,109.47 86% 0.00 0% Cooperative Agreement for 02/20/90 01/31/91 62.00 0.00 0% 0.00 0% 1-15 Galena PSR (Loan) R09013 - 1 OKS and Associates R09014 • 0 County of Riverside / Wilbur Smith Associates R09015 - 0 cathedral City Rt. 111 Construction (Loan) • Perez St. / / / / 600.00 0.00 0% Reimbursement to county for consultant contract and contract administration. Capital project, and this amount is RCTC's share of total project costs. This will not be a cooperative agreement but will be a loan agreement per Jack Reagan. The county is in charge of this study. 0.00 0% This contract may be signed as a cooperative agreement or a loan arrangement with PAGE NO. 4 REPORT MPR001 08/29/91 RIVERSIDE COUNTY TRANSPORTATION COMMISSION CONTRACT STATUS REPORT (All Dollars X S1000) CONTRACT NO./ CURRENT EXPENDED PERCENT TOTAL DBE AS X AMENDMENT 0/ START COMPLETION AUTHORIZED AGAINST CONTRACT PAID Of ACTUAL CONSULTANT SCOPE/DESCRIPTION DATE DATE CONTRACT VALUE CONTRACT EXPENDED TO DBE'S EXPENDED REMARKS Intersection Cathedral City. Details need to be discusse with BB&K. Negotiations are on going. R09016 - 0 Traffic Engineering 03/05/90 06/30/90 438.35 Wilbur Smith Associates Services for Rt. 111 Corridor Study 356.76 81% 0.00 O% R09017 • 1 Cajalco Corridor Study 03/19/90 08/15/91 361.80 354.46 98% 0.00 0% P i 0 Technologies R09018 - 1 Preliminary 08/17/90 / / 4,077.70 836.34 21% 0.00 0% Parsons Brinkerhoff Qusde Engineering/Environmental i Douglas /Traffic/for 1215 R09020 - 0 Prelimminary Project / / / / 5,800.00 0.00 0% 0.00 0% RCTC/SANBAG (RT 215) Oevelopement Phase R09021 • 2 MORRISON-KNUDSEN ENGINEERS R09100 - 1 Bechtel Corporation R09101 - 1 GREINER, INC PERFORM COMMUTER RAIL 03/02/90 06/30/92 671.79 667.60 99% 0.00 0% STUDY FOR RCTC ENGINEERING MANAGEMENT 07/01/90 06/30/91 1,701.00 1,454.27 85% 0.00 O% TOTAL AUTHORIZED VALUE INCLUDES $109,000 FOR CALTRANS WORK TO PERFORM ENVIR. STUDIES. 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SASE MORIC EXTRA MORK CONIITEO TOTAL AMOUNT EXPENDED 0007PS 0007100 0007►0 0007102 0007PT1 0007►12 8008102 0000081 0000002 000981 0009811 0009►12 INIMEST O 00801 000900 008901 000902 00890S 001907 000900 O 09000 O 09001 009002 O 09003 O 09004 1109006 Covers Several Firms/Consultants/Persons Coves Severs' firer/Consultant/Persons Covers Ssvoral Firms/Consultants/Persons SRITM 8 MILER Covers Severs' Firms/Consultants/Persons COVERS SPECIAL TRANSIT PROJECTS AGENCIES COVERS SEVERAL fINK/COMSMLTAN/S/PERSONS Covers Savored Firms/Consultants/Persons COVERS SEVERAL PERSONS S PERS Covers Several iirer/Coisultents/Porsons Covers Severe' Firm7Casultanss/Parsons COVENS SEVERAL FIRMS/CONSULTANTS/PERSONS SECURITY PACIFIC NCTC/OCIC MOM (Environments' Studies) *echtol Corporation Persons *rinckerboff. Owed, and boucles. Inc. Parsons. Brinkerhoff, amide and *emotes. Inc. Saiorme/sr Consulting Servicos Routs 86 Cooperative Aflraamsnt City of Corona Rechtol Corporation INS/Lowry Kees. end Associatos J.F. Davidson Associates Coltrane Southorn California Association of Governments Professional Services Common to all tasks Profoseiensl S Spsciolited Services Professional Servicos (legislative Advocate) LEGISLATIVE ADVOCATE ►rofoss'enal Services • Transit Projects SPECIALIZE* TRANSIT INSURANCE (NC. LIFE. SNORT S LONG OISA*) Soleris* 8 Benefits NEALIM INSLRANCE OENEFITS Financial Sorvices • Bond Interest Rand Principal Repayment PASS TMRM SET IMPIIESI FUND/ACCOUNT Envirorwntol Studies with the Keith companies Project Mowemment Rt. 91 Conceptual Design Services Rt. 91 final design - converted to a log) sum contract Commuter Rails Consulting Services Construct 4 lone expressway st Rt. 86 Cooperative Agreement Program Monogmment Final Design Svcs for Rt 91 bet. Series Club S Nein St. Professional and Technical Design Svcs for Rt 91 Right -of -Way Mapping for RI 60/91/215 IC Agroewent for It 60/91/21S IC (SLAG) Planning and Support LN NC ON ON ON JR ON ON ON DM oN on x RIM IN NL Nl LN MIN SL LN ML Ml LN MIM JR 1296327.00 119700.00 40000.00 45577.00 201942.00 1509000.00 20000.00 685479.00 112520.00 1500000.00 10000000.00 472980.00 S000.00 79527.76 170000.00 2234275.00 67000.00 336000.00 21035400.00 14605000.00 1291000.00 970130.00 1450927.00 8500.00 20000000.00 105000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 O.w 0.00 0.00 0.00 0.00 0.00 0.00 80000.00 0.00 0.00 0.00 0.00 0.00 12566.00 40077.00 0.00 0.00 0.00 1296327.00 119700.00 40000.00 45577.00 2251942.00 1509000.00 20000.00 685479.08 112520.00 1500000.00 10000000.00 472900.00 5000.00 79527.76 170000.00 2514275.00 6/6500.00 336000.00 21035400.00 14605000.00 1291000.00 982904.00 1499004.00 8500.00 20000000.00 105000.00 S15647.99 0.00 61589.29 0.00 992338.17 1009000.00 100.00 102600.76 5558.63 0.00 0.00 0.00 4539.86 0018.48 170000.00 2040798.86 606636.49 180598.82 1210108.65 4658408.75 1069104.1S 982862.40 1307045.37 8500.00 1500000.00 11551.79 • • l6.555t51 fr06,/2l 00'0699 06.96191 50'50/9 00'0 61'[t6511 0940/2S o<'91m1 ft',912t tr [9561f tr //21S11 6['209[99 00.0 /6'21t9t0 01•[S11Sf 16.6S[9Sf 00'0 00'0 15'u16011 60'26,2,9 !0'161962 16't92021 00'9212601 16'2/2962 05'5250502 li'tl21/5 Sl'1oltsOl 00'000OI 00'00005 00.00002 00'000009 00.20125f 00199f/2 00'9695ft 96'99//51 OW/ft/06 00.00010/1 00'60[1[9 OW0000006 00',011/0, 00't9[011 00'1St0f1 00'000009 00'00059 00'6909,11 00'0000005 00'000516 Oo'011t02 00'05,2601 00'5/10[L 00'29t6212 56.99[1[ 1s•00►/tl 00'0 00.1 00.0 00'0 00'926S1 00'969St 00'90[t1 00'0 00.00[1lt 00.000601 00'0 00'0 00'209/21 00•t0601 00'[[l[S for 0 00'0005 00'696051 00'0 00'55,211 001119Si 00.0 00.105101 S2'901092 9f'911961 19't00916 00.00001 00.00005 00'00002 00'000000 00'9/190f 00'2/6/52 00'016162 96.90[Kl 02'95S26[ 00'0002651 00'60a/9 00'000000S 00'2019S9t 00'00019E 00•11119t 00'000009 00'00029 00.0015621 00'L9S200 00.05201 00'0f12601 007199/9 S['5[00912 507 Sos nr NI nr sm INI on NI a !1 N1 Ir SN NM ON NI NI N1 N1 SN SON SN SN NM NM 6/ *moll Jo4 saalAJsS 0u1J**UISUS AJw►Io11sJd NOAN113 StN V1 6[ 'IV S3A5 11001603 I '003 0I13114 uolls*0uoa anal)*, o1 sa11919oa4 Not Jo4 pasu au Aprils 161030141 /030390000 N011539 03 !0 1/M1013630 13000 3111001 NVSAII 001 VIVO A006130 s '0'33/310001 16.11 10 421J010,1/ANO wlnol. ummo AoJdsl semnw•lut 9NIA3A111S 01311 9NIddIN.1[ 31101 S331/13S maws 0131! 2 ONIddvN 16 311101 131N1•v110N000/16 S111D1 NO 5331613E 001133019113 314001 301n 030 03101 SI2/091S•904 1610 S3316035 1010300001603 9011133111003 100010110d 16 31100 1113113901100 911113301903 3130 l0! 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At the last Commission meeting, a study performed by Advanced Risk Management Techniques (Armtech) was presented to the Commission as a receive and file item. That report contained a number of recommendations to expand the current insurance coverage purchased by the Commission. The report outlines several areas in which the Commission faces potential exposure for which there is either no insurance or inadequate levels of insurance. Included in the recommendations and suggestions were the following: o Consolidation of all coverage into a single package policy. This recommendation would reduce costs and eliminate potential coverage overlaps. o Add RCTC officials to the existing errors and omissions policy in place for SAFE. o Seek umbrella liability coverage of at least $5 million. o Add the following policy coverage currently not purchased by the Commission: * Employee dishonesty and depositors forgery coverage. * Non -owned aircraft liability. * Earthquake. * Data processing coverage for computer equipment. * Inland marine coverage for the call boxes. * Employee benefits liability coverage. Page Two September 5, 1991 RCTC Comprehensive General Liability Insurance Program. By providing a copy of the report at an earlier meeting, it afforded the Commission the opportunity to review the report and recommendations in advance of taking any action. It also enabled staff to obtain insurance quotes for the various coverages and changes recommended. Attached is a response from Schrimmer Insurance Agency detailing the additional costs to the Commission to implement all of the recommended and suggested changes. The total additional cost to the Commission would be between $14,000 and $17,000 per year. Staff has also discovered that since Commission qualifies as a special district it is eligible to participate in the Special District Risk Management Authority's pooled insurance program. We are now in the process of obtaining a quote if the Commission elects to join this program. We are hopeful that this information will be available at the October meeting. The other aspect of the insurance review involves the professional liability associated with the major Measure A projects. Armtech is currently putting together a draft and will be prepared to submit a report to the Commission for the October meeting. STAFF RECOMMENDATION: Include in our existing coverages all those changes which would require no additional costs to the Commission. All other items hold for discussion and action at the October meeting. DM:sc attachment • • • • • • 2 pzcess Liability policy, premium 1. 60 Day Notice of Cancellation No Cost 2. Quotation for limits requested: $5,000,000 $ 2,600 $10,000,000 3,100 $20,000,000 5,100 3. Umbrella Liability Policy which pays for defense and does not include automatic cancellation provisions as stated public officials Error, omissions Liability Policy: 1. 60 Day Notice of Cancellation 2. Riverside County Transportation added as named insured 3. Exclusion for loss arising out of purchase or failure to purchase insurance. Non Owned Aircraft Liability Insurance: $500,000 Liability Limit for non -owned Aircraft Crime insurance: Employee dishonesty - $1,000,000 Limit of liability including depositors forgery Included Above No Cost No Cost Not Available $ 1,900 $ 3,000 RIVERBIDB COUNTY TRANSPoRTA`PION COMMISSION property: premium 1. $325,000 Business Personal Property which includes computer equipment and data $ 888 processing coverage 2. Co -Insurance requirement removed from business package No Cost 3. Extra Expense Coverage - $100,000 $ 469 4. Earthquake Coverage (includes leasehold improvements in 7 below) $ 1,500 5. Inland Marine and Electronic Data Processing coverage for items used by Commuter Trans- portation Services Included Above 6. Inland Marine coverage for call boxes - $25,000 deductible applies - $1,500,000 Limit $ 1,875 7. Landlords Improvements and Betterments $ 100 general Liability: 1. Endorsement including RCTC and all boards, commissions, etc. 2. 60 Day Notice of Cancellation 3. Endorsement applicable to General Liability only providing that RCTC's obligation to report loss applies after the person responsible is made aware of the loss - Does not apply to Errors and Omissions Coverage 4. Employee Benefits Liability - $1,000,000 limit No Cost No Cost No Cost $ 225 • • • • AGENDA ITEM #4 RIVERSIDE COUNTY TRANSPORTATION COMNIISSION September 5, 1991 TO: Administrative Committee Budget and Finance Committee FROM: Cathy Bechtel, Staff Analyst III THROUGH: Jack Reagan, Executive Director SUBJECT: Consultant Selection for the Performance Audit of the Riverside County Transportation Commission and Riverside County Transit Operators In accordance with Public Utilities Code 99246, the Commission is required to conduct a performance audit of our activities and the activities of each operator to whom we allocate funds. These audits are required every three years and our next audit must be completed by July 1, 1992. Staff recommends that the Commission negotiate a contract with Booz-Allen & Hamilton, if possible, to conduct the FY 1991-92 Performance Audits rather than seek other proposals for the following reasons: o Booz-Allen & Hamilton performed well in conducting the last Performance Audits, which were done in FY 1988-89. o There is a learning curve whenever new consultants are brought on board. The Booz-Allen staff is familiar with the operators and recommended actions from the last audit. We believe that, similar to financial audits, there is a value to having the same firm conduct a second audit to review progress on recommendations which they developed. o Staff would then recommend that the Commission should request proposals from other qualified firms when the next audits are due in three years (FY 1994-95). Staff will meet with the Booz-Allen & Hamilton audit team to develop a scope of work and to determine the cost for the audits. The recommended budget for this contract will be presented to the Budget and Finance Committee. The previous budget for this audit was $54,365.66. STAFF RECOMMENDATION: Commission approval to negotiate a contract with Booz-Allen & Hamilton to conduct the FY 1991-92 Commission and Transit Operator Performance Audits. • AGENDA ITEM #5 • • RIVERSIDE COUNTY TRANSPORTATION COMNIISSION September 5, 1991 TO: Administrative Committee Budget & Finance Committee FROM: Paul Blackwelder, Deputy Executive Director SUBJECT: Self Help Counties Coalition Clerical Support Funding Request The Self Help Counties Coalition is comprised of staff representatives from the agencies throughout the State that are responsible for administering local sales tax transportation programs. In addition, Caltrans management staff in charge of local programs attend the meetings. This group meets monthly in conjunction with the CTC meetings. We have found the sharing of knowledge and common problems and the development of solutions invaluable. The group has been requested to appear before the CTC and make recommendations for improving project delivery of the highway program. Their suggestions have been passed on to Caltrans for implementation. We were also able to convince Legislators to keep funding in tact for the State Local Partnership Program (SB 300) in the Budget this year. Will Kempton from the Santa Clara Transportation Authority has, for the past three years, been gracious enough to arrange all of the meetings, prepare and mail out agendas, keep minutes of the meetings, and do other clerical and mailing tasks at no cost to the members. He has informed us that he can no longer do this and suggested that the Coalition should consider contracting for this support. The maximum amount of the proposed contract for the next year is $30,000. The share requested from our Commission is $2,50Q. STAFF RECOMMENDATION: Approve a contribution of up to $2,500 as the Riverside County share of funding clerical support for the Self Help Counties Coalition. PB:sc • • AGENDA ITEM #6 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION September 5, 1991 TO: Administrative Committee Budget & Finance Committee FROM: Dean Martin, Controller SUBJECT: Update from Financial Advisor Doug Auslander, Senior Vice President of Kemper Securities Group. will make an oral presentation to the full Commission on recent developments with respect to the Commission's debt financing. STAFF RECOMMENDATION: Receive and file. DM:sc • AGENDA ITEM #7 RIVERSIDE COUNTY TRANSPORTATION COMMISSION September 5, 1991 TO: Administrative Committee Budget & Finance Committee FROM: Dean Martin, Controller THROUGH: Jack Reagan, Executive Director SUBJECT: Commercial Paper Documentation At the January 9, 1991 Commission meeting, an initial Resolution was approved authorizing the issuance of up to $100,000,000 of Tax Exempt Commercial Paper supported by sales tax revenues. Our financial advisors were recommending the commercial paper program as a means of issuing short term indebtedness with the flexibility to repay as soon as possible. This instrument serves to complement our long term fixed bond issue and thus strengthens the comprehensive financing program as developed by staff and our financial advisors and provides a financing tool that is close to a "pay-as-you-go" policy. The Resolution authorized the Executive Director to move forward in putting the program together including developing the documentation and obtaining a bank credit facility to support the commercial paper. This documentation is now being provided for Commission review and approval. The documentation enclosed herein is the Resolution authorizing issuance including all terms and conditions for issuance, the Dealer Agreement with Goldman Sachs, the Issuing and Paying Agent Agreement with Security Pacific National Bank, and the Line of Credit Agreement with the Industrial Bank of Japan. Though the documentation is in substantially complete form, there are still some provisions that are being or may need to be negotiated. Those provisions primarily relate to fees to be charged to the Commission and perhaps some minor wording changes. At an earlier Commission meeting, there were some preliminary discussions on the bank line of credit agreement. At that time, there was considerable concern expressed over a provision within the agreement which placed the Commission in the position of indemnifying the bank for its own negligence. At the direction of the Commission, staff and legal counsel worked with the bank to remove this onerous provision. Attorneys for both sides successfully worked out wording changes which better protect the Page Two September 5, 1991 Commercial Paper Documentation Commission and potentially provides the bank with a slight fee increase to compensate for what the bank perceives to be a heightened risk position. STAFF RECOMMENDATION: Approve the resolution and related documents subject to the Executive Director approving any minor word changes and filal fee structures. DM:sc attachment • • • • • • Issuing and Paying Agent Agreement Security Pacific National Trust Company (New York) 2 Rector Street, 9th floor New York, New York 10006 Attn: Corporate Trust Division Re: Issue Description Commercial Paper Program Gentlemen and Ladies: This letter will set forth the understandings made among you and the undersigned, , a corporation (" "), whereby you have agreed to act as depositary for the safekeeping of certain notes of which may be issued and sold in the commercial paper market (the "Commercial Paper Notes"), as issuing agent on behalf of in connection with the issuance of the Commercial Paper Notes and as paying agent to undertake certain obligations as described below on behalf of the holders of the Commercial Paper Notes. 1. Appointment of Agent. hereby requests that you act, on the terms and conditions specified herein, as issuing and paying agent for the Commercial Paper Notes which shall from time to time deliver or cause to be delivered to you. The Commercial Paper Notes will be substantially in the form attached hereto as Exhibit A and will be placed through (the "Dealer"). If Commercial Paper Notes will bear interest, Exhibit A will be modified accordingly. At no time will the aggregate amount of such Notes outstanding exceed -1- 2. Supply of Commercial Paper Notes. will from time to time furnish you with an adequate supply of Commercial Paper Notes, which will be serially numbered and will have been executed by manual or facsimile signature of an Authorized Representative (as hereafter defined), with the principal amount, payee, date of issue, maturity date, amount of interest (if an interest -bearing Commercial Paper Note) and maturity value left blank. Pelding receipt of instructions pursuant to this Agreement, you will hold the Commercial Paper Notes in safekeeping for the account of in accordance with your customary practice. The Commercial Paper Notes shall be printed on a manifold that will produce one original and three nonnegotiable copies. 3. Authorized Representatives. From time to time will furnish you with a certificate certifying the incumbency and specimen signatures of officers or agents of authorized to execute Commercial Paper Notes on behalf of by manual or facsimile signature and/or to take other action hereunder on behalf of (each an "Authorized Representative"). Until you receive a subsequent incumbency certificate of , you are entitled to rely on the last such certificate delivered to you for purposes of determining the Authorized Representatives. -2- • • • • • • You shall not have any responsibility to to determine by whom or by what means a facsimile signature may have been affixed on the Commercial Paper Notes, or to determine whether any facsimile or manual signature resembles the specimen signature(s) filed with you by a duly authorized officer of Any Commercial Paper Notes bearing the manual or facsimile signature or a person who is an Authorized Representative on the date such signature is affixed shall bind after the completion thereof by you not withstanding that such person shall have died or shall have otherwise ceased to hold his office on the date such Commercial Paper Note is countersigned or delivered to you. 4. Completion, Authentication and Delivery of Certificates of Deposit. (a) Instructions for the issuance of Commercial Paper Notes will be given via a time-sharing terminal, if available, or by telephone, promptly confirmed in writing (facsimile) either by an Authorized Representative, or by any officer or employee of the Dealer ("Authorized Dealer Representative") who has been designated by an Authorized Representative in writing to you as a person authorized to give such instructions hereunder, provided that instructions may be given by telephone (by only) or in writing if the system is unavailable or is inoperative. Upon receipt of instructions as described in the preceding sentence, you will withdraw the necessary Commercial Paper Note(s) from safekeeping and, in accordance with such instructions, shall: -3- (1) complete each Commercial Paper Note as to principal amount (which shall not be less than $100,000), payee, date of issue, maturity date, (which shall not be more than 270 days from the date of issue), amount of interest (if any) and maturity value; and (2) manually countersign each Commercial Paper Note by any one of your officers or employees duly authorized and designated for this purpose; and (3) deliver the Commercial Paper Note(s) to the Dealer or its agent within the Borough of Manhattan, City and State of New York, which delivery shall be against receipt for payment as herein provided or as otherwise provided in such instructions. (If such instructions do not provide for such receipt, the Dealer shall nevertheless pay the purchase price for the Commercial Paper Note(s) in accordance with Paragraph 5). Of the three nonnegotiable copies of each Commercial Paper Note, two shall be retained by you and one shall be sent promptly to (b) Instructions given via the time-sharing terminal must be entered by 12:00 noon New York time, and instructions delivered by telephone or in writing must be received by you by 12:00 p.m., New York time, if the Commercial Paper Note(s) are to be delivered the same day. Telephone instructions shall be confirmed in writing the same day. -4- • • • • • (c) understands that although you have been instructed to deliver Commercial Paper Notes against payment, delivery of Commercial Paper Notes will, in accordance with the custom prevailing in the commercial paper market, be made before receipt of payment in immediately available funds. Therefore, once you have delivered a Commercial Paper Note to the Dealer or its agent as provided in Paragraph 4(a) (3), shall bear the risk that the Dealer or its agent fails to remit payment for the Commercial Paper Note to you. If is understood that each delivery of Commercial Paper Notes hereunder shall be subject to the rules of the New York Clearing House in effect at the time of such delivery. S. Proceeds of Sale of the Commercial Paper Notes. Contemporaneously with the execution and delivery of this Agreement, and for the purposes of this Agreement, you will establish an account designated the Note Account in name (the "Note Account"). On each day on which the Dealer or its agent takes delivery of Commercial Paper Notes, it shall pay the purchase price for such Commercial Paper Notes in immediately available funds for credit to the Note Account. From time to time upon telephonic or written instructions received by you from an Authorized Representative, you agree to transfer immediately available funds from the Note Account to any bank or trust company for our account. -5- 6. Payment of Matured Commercial Paper Notes. By 1:00 p.m. New York time on the date that any Commercial Paper Notes are scheduled to mature, there shall have been transferred to you for deposit in the Note Account immediately available funds at least equal to the amount of Commercial Paper Notes maturing on such date. When any matured Commercial Paper Note is presented to you for payment by the holder thereof, payment shall be made from and charged to the Note Account to the extent funds sufficient to effect such payment are available in said account. • 7. Reliance on Instructions. You shall incur no liability to in acting hereunder upon telephonic or other instructions contemplated hereby which the recipient thereof believed in good faith to have been given by an Authorized Representative or Authorized Dealer Representative, as the case may be. In the event a discrepancy exists with respect to the telephonic instructions as recorded and understood by you will be deemed the controlling and proper instructions. It is understood that all telephonic instructions will be recorded by you and hereby consents to such recording. 8. Cancellation of Commercial Paper Notes. You will in due course cancel Commercial Paper Note(s) presented for payment and return them to Promptly upon the written request of , you agree to cancel and return to all unissued Commercial Paper Notes in your possession at the time of such request. -6- • • • • • 9. Representations and Warranties of Each instruction given to you in accordance with Paragraph 4 shall constitute a representation and warranty to you by that the representations and warranties set our in Exhibit B hereto are true and correct on the date of the instruction as if made on such date. 10. Notice; Addresses. (a) All communications by or on behalf of or the dealer, by telephone or otherwise, relating to the completion, delivery or payment of the Commercial Paper Note(s) are to be directed to your Commercial Paper Issuance Unit of the Corporate Trust Division (or such other department or division which you shall specify in writing to or the Dealer). will send all Commercial Paper Notes to be completed and delivered by you to your Commercial Paper Issuance Unit of the Corporate Trust Division (or such other department or division as you shall specify in writing to . You will advise and the Dealer from time to time of the individuals generally responsible for the administration of this Agreement and will from time to time certify incumbency and specimen signatures of officers or employees authorized to countersign Commercial Paper Notes and will supply a list of employees authorized to receive telephone instructions. -7- (b) Notices and other communications hereunder shall (except to the extent otherwise expressly provided) be in writing and shall be addressed as follows, or to such other address as the party receiving such notice shall have previously specified to the party sending such notice: if to at: if to you at: (a) concerning the daily issuance of Commercial Paper Note::: Security Pacific National Trust Company (New York) 2 Rector Street New York, New York Corporate Trust Division Telecopy No.: 212/978-5140 (b) concerning all other matters: Security Pacific National Trust Company (New York) 2 Rector Street New York, New York Attn: Corporate Trust Division Telecopy No.: 212/978-5060 if to dealer at: -8- • • • • Notices shall be deemed delivered when received at the address specified above. For purposes of this paragraph, "when received" shall mean actual receipt (i) of an electronic communication by a telex machine, telecopier or time-sharing terminal specified in or pursuant to this Agreement; (ii) of an oral communication by any person answering the telephone at your office specified in subparagraph 10(a) hereof and otherwise at the office of the individual or department specified in or pursuant to this Agreement; or (iii) of a written communication hand -delivered at the office specified in or pursuant to this Agreement. 11. Additional Information. Upon the reasonable request of given at any time and from time to time, you shall promptly provide with information with respect to the Commercial Paper Note(s) issued and paid hereunder. Such request shall be in written form and shall include the serial number, principal amount, date of issue, maturity date and amount of interest, if any, of each Commercial Paper Note which has been issued or paid by you and for which the request is being made. You and shall discuss from time to time the extent to which such information is reasonably available and the times at which you can reasonably furnish such information. 12. Liability. Neither you nor your officers, employees or agents shall be liable for any act or omission hereunder, except in the case of gross negligence or willful misconduct. Your duties and obligations and those of your officers and employees shall be determined by the express provisions of this Agreement, and they shall not be liable except for the performance of such duties and obligations as are specifically set forth herein, and no implied covenants shall be read into this Agreement against them. Neither you nor your officers or employees shall be required to ascertain whether any issuance or sale of Commercial Paper Note(s) (or any amendment or termination of this Agreement) has been duly authorized or is in compliance with any other agreement to which is a party (whether or not you are a party to such other agreement). 13. Indemnification. agrees to indemnify and hold you and your officers, employees and agents harmless from and against all liabilities, claims, damages, costs and expenses (including legal fees and expenses) relating to or arising out of their actions or inactions in connection with this Agreement, except to the extent they are caused by your gross negligence or willful misconduct. This indemnity shall survive termination of this Agreement. 14. Benefit of Agreement. This Agreement is solely for the benefit of the parties hereto, and no other person shall acquire or have any right under or by virtue hereof. -10- • • • • • • 15. Termination. This Agreement may be terminated at any time by either you or by 15 days' prior written notice to the other, but such termination shall not affect the respective liabilities of the parties hereunder arising prior to such termination. 16. Governing Law. This Agreement is to be delivered and performed in, and shall be construed and enforced in accordance with, and the rights of the parties shall be governed by, the law of the State of New York. 17. Fees. You shall rece:.ve fees from for acting as Depositary, issuing and paying agent hereunder in such amounts as you and shall agree from time to time in writing. Please indicate your agreement with and acceptance of the foregoing terms and provisions by signing the counterpart of this letter enclosed herewith and returning it to By Its Agreed to and accepted this day of SECURITY PACIFIC NATIONAL TRUST COMPANY (NEW YORK) as Issuing and Paying Agent By Its -11- Exhibit 8 , a corporation • hereby represents and warrants to you that: 1. Due Incorporation. has been duly incorporated and is validly existing in good standing as a corporation under the laws of the State of and has all requisite corporate power and authority under its certificate of incorporation and the law of to conduct its business as proposed to be conducted. 2. Authorization of Agreements; No Conflict. The execution, delivery and performance by of the Issuing and Paying Agency Agreement (the "Agreement"), the appointment of you to act for the Issuer under the Agreement and the issuance and delivery of the Notes (as defined in the Agreement) are within corporate powers, have been duly authorized by all necessary corporate action, and do not contravene (i) certificate of incorporation or bylaws or (ii) any statute, order, rule, regulation, judgment or contractual restriction binding on or purporting to bond or affect 3. No Governmental Consent Required. No authorization or approval or other action by, and no notice to or filing with, any governmental authority or regulatory body is required for the due execution, delivery and performance by or the consummation of other transactions by contemplated by the Agreement. -12- • • • • • 4. Valid and Binding. The Agreement is, and, when executed, authenticated, delivered and paid for as required by the Agreement, the Notes will be, legal, valid and binding obligations of enforceable against in accordance with its or their terms, subject to applicable bankruptcy, insolvency, reorganization or other similar laws relating to or affecting the enforcement of creditors' right generally and subject, as to enforceability, to general principles of equity (regardless of whether enforcement is sought in a proceeding in equity or at law), and (c) rights to indemnity hereunder may be limited by applicable federal or state securities laws. -13- CERTIFICATE OF INCUMBENCY I, of ,a Corporation, do hereby certify that the persons named below are, and at all times since the date of their last election, on , have been duly elected, qualifed and acting officers of the Company, holding the offices set opposite their respective names; that I an familiar with the signature of such officers and that the signatures set opposite their respective names are their genuine signatures: NAME & TITLE SIGNATURE • • WITNESS my hand and the corporate seal of the Company this day of , (CORPORATE SEAL) I, , of , do hereby certify that I am familiar with the signature of of the Company, and that the signature set opposite his name in the foregoing certificate is his genuine signature. IN WITNESS WHEREOF, I have signed this certificate this day of -14- • • • • DEALER AGREEMENT This Dealer Agreement dated as of _, 1991 confirms our agreement whereby Goldman Sachs will act as the exclusive dealti «ith respect to the Riverside County Transportation Commission Sales Tax Revenue Commercial Paper Notes (Limited Tax Bonds) (the 'Commercial Paper Notes') to be issued by the Riverside County Transportation Commission (the 'Commission") in an aggregate principal amount not to exceed $100,000,000 outstanding at any one time. Each of the Commercial Paper Notes shall (a) be issued in bearer form; (b) be issued in denominations of $100,000 or any multiple of $1,000 in excess thereof; (c) have a maturity not exceeding 270 days from the date of issue; provided no maturity may be later than the Maximum Maturity Date (as defined in the Resolution); (d) not contain any condition of redemption or right to prepay; and (e) be issued at a rate of interest not to exceed {10%) per annum. 1. The Commission represents and warrants that A) the Commission has taken all necessary action and has full power: (i) to enter into this Dealer Agreement; (ii) enact the Resolution; (iii) to enter into the {Credit Agreement} {Liquidity Agreement} which has been provided to Goldman Sachs: and (iv) to issue and deliver the Commercial Paper Notes from time to time and to enter into the transactions contemplated by the Resole 'lion and this Dealer Agreement and to carry out its obligations thereunder and hereunder; ar:d B) the Commercial Paper Notes when issued under the Resolution, the {Credit Agreement} {Liquidity Agreement} and this Dealer Agreement, upon execution and delivery by the Commission, will constitute the legal, valid and binding obligations of the Commission and shall be enforceable in accordance with their respective terms, but are limited by applicable bankruptcy, reorganization, moratorium, insolvency, or other similar laws, heretofore or hereafter enacted affecting the enforcement of creditor's rights or remedies. 2. Goldman Sachs and the Commission agree that any Commercial Paper Notes which Goldman Sachs may purchase or for which Goldman Sachs may arrange the sale will be purchased or sold on a best efforts basis based upon the terms and conditions and in the manner provided for in the Resolution and this Dealer Agreement. 3. All transactions in Commercial Paper Notes between Goldman Sachs and :,Ile Commission shall be in accordance with the Resolution and the custom and practice in the commercial paper market as such custom and practice is governed by New York Clearing House guidelines to the extent such custom and practice is not inconsistent with the Resolution. The purchase of Commercial Paper Notes by Goldman Sachs, or sales arranged by Goldman Sachs, shall be negotiated and agreed upon orally between Goldman Sachs personnel and an Authorized Representative of the Commission (as defined in the Resolution) and, subject to the standards set forth in the Resolution, the principal amount of Commercial Paper Notes to be sold, the rate applicable thereto, and the maturity thereof shall be so determined. Goldman Sachs shall not be obligated to purchase any Commercial Paper Notes unless and until agreement has been reached in each case on the foregoing poirns, and Goldman Sachs has agreed to such purchase. Goldman Sachs shall confirm each transaction made with or arranged by it to the Commission by telephone not later than 1:00 p.m., New York City time, on the date of each transaction and in writing to the Commission. a. Goldman Sachs agrees to offer and sell the Commercial Paper Notes in compliance with all applicable federal securities laws and applicable 'Blue Sky or state securities laws. 5. The Commission agrees that, on or prior to the date Commercial Paper Notes are first issued, the Commission shall deliver or cause to be delivered to Goldman Sachs the written approving opinion of Bond Counsel to the Commission, in form acceptable to Goldman Sachs. If on any date Bond Counsel informs the Commission that, because of a change in law or otherwise, -.4 purchasers of the Commercial Paper Notes may no longer rely on the most recent opinion of Bond Counsel delivered to Goldman Sachs pursuant to this paragraph, the Commission agrees that (i) 4 shall immediately so notify Goldman and (ii) it shall not issue any Commercial Paper Notes at any time thereafter until such Bond Counsel, or other Bond Counsel acceptable to Goldman Sachs, issues an opinion in connection with the sale of Commercial Paper Notes acceptable in substance to Goldman Sachs. 6. The responsibilities of Goldman Sachs hereunder will include (i) the soliciting of purchases of Commercial Paper Notes by investors on a best effort basis, (ii) assisting the Commission and the Issuing and Paying Agent (as defined in the Resolution) in effecting and processing such purchases, and (iii) performing such other related functions as may be requested by an Authorized Representative and agreed to by Goldman Sachs. 7 Goldman Sachs shall pay for the Commercial Paper Notes purchased by Goldman Sachs or sold by Goldman Sachs in immediately available funds on the Business Day such Commercial Paper Notes executed in a manner satisfactory to Goldman Sachs and in accordance with the terms of the Resolution, are delivered to Goldman Sachs. The proceeds of such purchase or sale shall be paid to the Issuing and Paying Agent and applied in accordance with instructions from the Commission and the terms and provisions of the Resolution. 8. The Commission and Goldman Sachs agree that upon the purchase of Commercial Paper Notes by Goldman Sachs or the sale of Commercial Paper Notes arranged by Goldman Sachs for the benefit of the Commission, Goldman Sachs will be compensated at the rate of 1/8 of 1.0% per annum on the par amount of Commercial Paper Notes sold, billed quarterly, in arrears. The fee is calculated as foNows: Par amount x number of days to maturity x 1/8% of 1% divided by 366 days. Goldman Sachs shall be responsible for paying its customary and necessary out-of-pocket expenses (including travel, lodging and meals), fees, assessments and other expenses as a dealer. If Goldman Sachs chooses to use an underwriter's counsel, it will be responsible for all costs associated with the engagement and use of such counsel. 9. Goldman Sachs is entitled to rely upon the Authorized Representative or other persons authorized to act on behalf of the Commission as set forth in the Resolution to effect authorization of the sale and terms of Commercial Paper Notes until otherwise notified in writing by the Commission. 10. Attached hereto as Exhibit A is a form of a certificate of the {Auditor -Controller} certifying as to the incumbency of those officers of the Commission authorized to sign the Commercial Paper Notes on behalf of the Commission and containing the true signatures of each of such persons. The certificate shall be executed at or prior to closing and recertified as necessary. 11. The Commission agrees to notify Goldman Sachs promptly upon the occurrence of any event which would render any material fact, disclosed in any financial or other report document provided to Goldman Sachs by the Commission in connection with Goldman Sachs' preparation of the Commercial Paper Memorandum, untrue or misleading in any material respect. The Commission will also place Goldman Sachs on its distribution list for all Commission press releases and public announcements. 12 The Commission and Goldman Sachs agree that the Commercial Paper Memorandum produced annually by Goldman Sachs and distributed to commercial paper investors will be the responsibility of Goldman Sachs. 13. This Dealer Agreement may be terminated oy the Commission at any time and by Goldman Sachs by written notice to the Commission upon 30 days prior written notice to the Commission, except that Goldman Sachs may cease offering Commercial Paper Notes d, for any reason the Commercial Paper Memorandum is not accurate and complete in Goldman Sachs sole judgment • • • F.�• • • • or A, in Goldman Sachs sole judgment, the financial condition of the Commission has deteriorated in any material respect or if the ratings on the Commercial Paper Notes are reduced or withdrawn. Notwithstanding anything to the contrary in this Deafer Agreement, Goldman Sachs may, but shall not be obligated to, purchase Commercial Paper Notes at any time from the Commission. 14. This Dealer Agreement shall be governed by the laws of the State of Caldornia; provided however, that the laws of the state in which the principal office of Goldman Sachs is located shall govern the performance of duties of the Dealer. 15. This Dealer Agreement may be executed in several counterparts, all or any of which shall be regarded for all purposes as one original and shall constitute and be but one and the same instrument. The terms of this Dealer Agreement may not be waived, altered, modified, amended or supplemented in any manner whatsoever except by written instrument signed by both of the parties hereto. GOLDMAN, SACHS 8 CO. RIVERSIDE COUNTY TRANSPORTATION COMMISSION ey: By: Title. Executive Director (seal) Attest Auditor -Controller • • AGENDA ITEM #8 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION September 5, 1991 TO: Administrative Committee Budget & Finance Committee FROM: Marilyn Williams, Senior Staff Analyst THROUGH: Jack Reagan, Executive Director SUBJECT: Measure A Lease Park-n-Ride Program To implement the Measure A Lease Park-n-Ride Program, the Commission took action in May 1990 to award two contracts with consultants to negotiate services with private property owners for park-n-ride spaces. Formal agreements were completed with Stevens/Garland Associates, Inc. and Inland Transportation Services August 15, 1991 at an hourly rate not to exceed $65.00/hour. Over the year long effort each consultant was assigned a total of 30 property sites to contact. The properties were selected from a Ca!trans list of identified existing parking locations which had been evaluated and prioritized. One consultant was assigned the even numbered locations and the other the odd numbered. During discussions with property owners other leads developed which each consultant pursued on their own. The process of selling park-n-ride to private property owners and negotiating a lease agreement is very labor intensive. For instance, if the property is a multiple tenant site, the property owner/manager must seek approval from all tenants or if it is a single tenant site of a chain store, the corporate office must also approve the agreement. Over the one year contract period, the following has been accomplished: Signed Under Consultant Agreements Negotiation Inland Transportation Services: Indian Plaza Ortega Market La Sierra University Grace Bible Church Chief Auto Parts TOTAL 50 spaces 20 spaces 100 spaces 50 spaces 220 spaces 30 spaces 30 spaces Page Two September 5, 1991 Measure A Lease Park-N-Ride Program Stevens/Garland Associates: Canyon Springs Plaza Riverside Plaza University of Riverside TOTAL 0 spaces 75 spaces 75 spaces 100 spaces 250 spaces A review of park-n-ride activities by Ca!trans and RCTC provides a perspective of existing conditions and future potential: Existing permanent spaces 755 Future permanent spaces (near term) 1,495 Signed lease spaces 220 Lease spaces under negotiation 1,430* TOTAL 3,900 * Includes County of Riverside and Ken Calvert Realty properties on Pacific Palisades. To maintain flexibility in responding to changing developments as new park-n-ride sites come on-line, staff recommends that the existing two consultant agreements be extended for a one year period to allow completion of existing negotiations. Staff would then elect to assign new locations to one or both of the consultants on an as needed basis. Both consultants have agreed to maintain the existing $65.00 per hour rate. STAFF RECOMMENDATION: That the Commission approve, subject to review by Legal Counsel, amendment of the existing contracts for services with Inland Transportation Services and Stevens/Garland Associates, Inc. for the period from August 15, 1991 to August 15, 1992 at an hourly rate not to exceed $65.00/hour. MW:sc • • • • AGENDA ITEM #9 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION September 5, 1991 TO: Administrative Committee Budget & Finance Committee FROM: Hideo Sugita, Assistant Director of Planning and Programming THROUGH: Jack Reagan, Executive Director SUBJECT: Transit Integration Plan for the Union Pacific Commuter Rail Service Proposition 116 guidelines require applications for Prop 116 bond funds be accompanied by a transit integration plan for the rail service. Staff is working with consultants (Carl Schiermeyer, Booz, Allen & Hamilton) to develop a scope of work and cost proposal for producing the transit integration plan. Staff is proposing to involve Booz, Allen & Hamilton due to the "Express Bus Commute Option Cost and Ridership Sketch Plan Analysis" they produced earlier this year. Staff recommends the use of the findings and recommendations of the report as a starting point to develop the transit integration plan for the Union Pack line commuter rail stations in Riverside County. Staff will be working with the consultants to develop the scope of work and cost proposal for producing the plan and present it to the Commission at the September 11, 1991 meeting. STAFF RECOMMENDATION: To be presented at the September 11, 1991 RCTC meeting. HS:sc • AGENDA ITEM #10 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION September 5, 1991 TO: Administrative Committee Budget & Finance Committee FROM: Jack Reagan, Executive Director SUBJECT: Additional Contract Revision for Morrison-Knudsen for ATSF Rail Negotiations The Joint Offer Committee, responsible for coordinating negotiations with Santa Fe for acquisition of rights -of -way and use rights, wishes to again use RCTC contract with Morrison-Knudsen Engineers as the mechanism for additional needed analysis. In general, the analysis would measure the impact of potentially shifting some commuter and freight services from the San Bernardino Subdivision to other rail lines, including the Union Pack. Estimated costs for the additional work would be approximately $42,000; the scope of work has not yet been received but should be available for the RCTC agenda packet. The other agencies involved with the negotiations would share in the costs on a prorata basis, so RCTC's actual costs should be approximately 25% - 20% if San Diego County agrees to pay its share. Orange County has proposed to offset its "owed" funds for such analysis with full funding of a Riverside/Orange County Commuter Rail Implementation Study. With such an offset, RCTC's share could range from 40% to 50% of the costs. STAFF RECOMMENDATION: That the Commission: (1) authorize the Executive Director to execute the contract amendment in the amount of $42,000; and (2) work with other participants of the Joint Offer Committee to seek reimbursement of appropriate costs; OCTA and RCTC may arrange for offsets as described above. JR:sc • • • AGENDA ITEM # 11 • • RIVERSIDE COUNTY TRANSPORTATION COMIVIISSION September 5, 1991 TO: Administrative Committee Budget & Finance Committee FROM: Hideo Sugita, Assistant Director of Planning and Programming THROUGH: Jack Reagan, Executive Director SUBJECT: FY 1992-93 Transit Capital Improvement Program Project Application The FY 1992-93 Transit Capital Improvement (TCI) Program project applications are due to the California Transportation Commission and Caltrans by October 1, 1991. In order to meet the submittal deadline, staff is requesting Commission authorization to file an application for land acquisition, design, engineering and construction of commuter rail stations (2) in Riverside county for the commuter rail service to be run on the Union Pacific rail line. Staff will be working with Carl Schiermeyer and Bechtel to develop cost estimates for the stations which will probably be in the range of $10 to $12 million total. As you will recall, the TCI program provides state participation on a 50/50 matching basis, therefore, the Commission will be required to pledge up to $5 or $6 million in Measure "A" funds. Staff estimates, given direction from the JPA staff that 2 stations will be required in Riverside County for the service on the Union Pacific rail line. One will be located in the downtown area (consistent with the station identified in earlier reports "Riverside -Orange County Commuter Rail Feasibility Assessment" and Morrison-Knudsen Task 2 Report "Conventional Commuter Rail'). The other will be located either at limonite and Van Buren or Bellegrave/Galena and Van Buren. STAFF RECOMMENDATION: Authorize staff to proceed in developing and submitting an FY 1992-3 TCI application for land acquisition, engineering, design and construction of stations for the commuter rail service to be run on the Union Pacific line. Additionally, authorize a commitment of Measure "A" funds to meet TCI program matching requirements. HS:sc AGENDA ITEM #12 September 5, TO: FROM: THROUGH: SUBJECT: RIVERSIDE COUNTY TRANSPORTATION COMMISSION 1991 Administrative Committee Budget & Finance Committee Dean Martin, Controller Hideo Sugita Jack Reagan, Executive Direc :or JPA Commuter Rail Budget In the original budget submitted to the Commission by the Interim Rail Joint Powers Authority, the Commission approved certain portions of the budget relating to staffing and direct costs. The total of these costs approved at the time were $628,200 which was included in the Commission's approved 91/92 budget. Additionally as part of the budget, the Commission authorized $2,100,000 for the procurement of equipment. The Commission withheld approval on all other items(i.e., maintenance facility and insurance costs) in the JPA Rail budget pending the outcome of negotiations with Santa Fe. Since that time several developments have occurred which require a second look at the JPA Rail budget. The imminent deal with Union Pacific is making commuter rail a reality. Negotiations have resumed with Santa Fe with some progress being made(although there is still a wide difference between our proposal and Santa Fe's) that moves us closer to establishing a commuter rail line to Orange County. With these events occurring, it would be advisable to reconsider the portions of the rail budget previously not approved. That original budget included $2,580,000 for the Taylor Yard maintenance facility and $179,100 for insurance costs for which Commission approval was withheld. These items were not included in the Commission's budget for fiscal year 91/92. However, it should be noted that the fiscal year 91/92 budget was approved with a surplus of almost $60,000,000. We have just received a revised 91/92 JPA rail budget which includes an increase of $31,200 for staffing, startup, and direct costs. This change is based on more current data available to the JPA staff and is represents a less than 5% increase from the original budget estimate of 628,200. LACTC has further informed us that there were costs incurred for fiscal year 90/91 which they have paid in full and for which they will be requesting proportionate reimbursement from the Commission. Those costs are for consultants, primarily DeLeuw Cather who serves essentially as the rail project manager. Our share of those costs amounts to $35,510. Commission staff recommends approval of the additional funding needed. Page Two September 5, 1991 JPA Commuter Rail Budget STAFF RECOMMENDATION: Approve the JPA Rail budget in its entirety for a total amount not to exceed 5,518,600 and the prior year costs for a total of approximately $35,510. 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