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06 June 5, 1991 Budget & Finance053'761 RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET & FINANCE COMMITTEE (COMMISSIONERS CORKY LARSON, RUSS BEIRICH, PAT MURPHY) WEDNESDAY, JUNE 5, 1991 I.0044M. 11. 3 o A. /Y! 46-209 OASIS STREET. ROOM 414 INDIO. CA 92201 AGENDA 1. CALL TO ORDER. 2. SPONSORSHIP OF IEEC NEWSLETTER 'TRANSPORTATION NOW". Staff Recommendation To approve the Commission's sponsorship of IEEC's'Transportation Now" for one year ($2,000). 3. WORK PROGRAM FOR FURTHER CONFORMITY ANALYSES OF THE FY 1991- 97 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM (RTIP) UNDER THE FEDERAL CLEAN AIR ACT (FCAA) AMENDMENTS OF 1990. Staff Recommendation Approve the financial commitment of $14,953 for computer service for the RTIP Conformity Analyses and support SCAG TCM number 12 with new policy format. 4. PROPOSED FY 1991-92 COMMUTER TRANSPORTATION SERVICES. INC. BUDGET. Staff Recommendation That the Commission approve the Commuter Transportation Services, Inc. workplan and budget for FY 1991-92 totaling $445,300 including $263,000 in Caltrans FAP funds and $192,300 in RCTC FAU funds. • Budget & Finance Committee Agenda June 5, 1991 Page 2 5. FY 1990-91 FISCAL AUDITS. Staff Recommendation Approve the retention of Ernst & Young to perform the FY 1990-91 fiscal audits at a cost not to exceed $244,900, plus out-of-pocket expense of $34,000. 6. FINANCIAL ADVISORY SERVICES CONTRAO, The Executive Director will present an oral report and submit staff recommendations to both Committees for financial advisory services at the meeting. 7. INCREASED BUDGET FOR CARL SCHIERMEYER CONSULTING SERVICES. Staff Recommendation Approve an increase of $25,000 in the budget for rail consulting services for Carl Schiermeyer. Authorize the Controller to transfer this amount from the budget for highways to the commuter rail budget. 8. CLOSEOUT OF ROUTE 86 DESIGN EXPENSES. Staff Recommendation Authorize reimbursement of an additional $27,597 to Ca!trans District 11 for additional design services required to complete the Route 86 PS&E. 9. CONTRACTUAL STATUS AND COMMITMENT REPORTS. Staff Recommendation Receive and file. 10. RENEWAL OF BECHTEL CONTRACT FOR 1991/92 FISCAL YEAR. Staff Recommendation Approval of Amendment No. 5 to the contract between Bechtel and RCTC in the amount of $1,685,000 with an additional $65,000 set aside in an Extra Work account for use at the direction of the Executive Director. • • • • • • Budget & Finance Committee June 5, 1991 Page 3 11. PRESENTATION OF BECHTEL SERVICES. Mark Massman will make the presentation at the meeting. 12. ADJOURNMENT. • • AGENDA ITEM #2 TO: s RIVERSIDE COUNTY TRANSPORTATION COMMISSION Administrative Committee Budget 8 Finance Committee FROM: Jack Reag ecutive Director SUBJECT: Sponsorship of IEEC Newsletter 'Transportation Now" The Inland Empire Economic Council is requesting that the Riverside County Transportation Commission join as a sponsor in the publication of its quarterly transportation newsletter called 'Transportation Now". The annual cost is $2,000 ($500 per issue). It has previously been expressed by the Commission for staff to aggressively inform the public and the business community on the status of Measure A funded projects. Participation in 'Transportation Now" is one way of disseminating this information. RECOMMENDATION To approve the Commission's sponsorship of (EEC's 'Transportation Now" for one year ($2,000). nk • • IEE INLAND EMPIRE ECONOMIC COUNCIL • 800 N. Haven Avenue Suite 100 • Ontario, CA 91764 (714)941-7877 FAX (714) 945-9883 April 29, 1991 Jack Reagan RCTC 3560 University Ave., #100 Riverside, CA 92501 4'✓` Dear Mr. -gamic As you know, the IEEC, through its Transportation Task Force, has been publishing a quarterly transportation newsletter called "Transportation Now." The first year of publication for Transportation Now was paid with money refunded from contributions for the Proposition 108/111 campaign last year. At a recent IEEC Transportation Task Force meeting, members expressed interest in continuing to publish Transportation Now. To do so, however, will require more financial support. The IEEC will display sponsors' names and their logos on the front page of Transportation Now for $2,000 per year (@ $500 per issue, publishing quarterly). We would greatly appreciate your participation. We believe it will help communicate the transportation needs and issues of the Inland Empire. Transportation Now is distributed to about 4,000 business people, elected officials, cities, agencies and other interested individuals throughout Southern California, most of them within the Inland Empire. Thank you for your consideration. Sincerely, "Representing the Inland Region of Southern California" • torm,,,1 As4 Transportation Now Vol. 1, No. 4 / Spring / May 199I "Representitt,ti the Inland Region of ..Sou them California" S2.(X) SPONSORS Riverside County Transportation Commission San Bernardino Associated Governments Business Business Transportation Now is published quarterly by the IEEC. It isa product of the !EEC's Transportation Task Force, which was created to monitor and provide input regarding transpor- tation issues in the region, panicularly the implementation of half -cent sales tax measures passed in Riverside and San Bernardino counties. The task force meets every fourth Tuesday of the month at 2 p.m. This newsletter carries items that the task force believes are important to the future development of the Inland Empire. For more information, call Andrew Moore at the IEEC, (714)941-7877. Inland Empire Chosen for Telecommuting Center Project he Inland Empire has been chosen as a test site for a pilot "telecom - muting center" that will serve as a satellite work station for companies in Los Angeles and Orange counties in an effort to get commuters off the freeways. A bill (AB 3069) written by As- semblyman Steve Clute, D-Riverside, proposes to establish two telecommuting centers, one in Riverside County and one in San Bemardino County, that would provide an alternative for people driving long dis- tances from their homes to their work place. The centers would be equipped with about 30 computers, telephones, clerical support and office equipment, such as fax machines and photocopiers. It is envisioned that many people currently driving more than 30 miles to work would prefer to work closer to home at such telecommuting centers at least once a week, as long as much of their work can be done via computer, telephone or fax. "We are very supportive of such facilities because it means more people are actually employed in the Inland Empire, it fills up more office space and it keeps people off of the road, which means less • congested freeways and cleaner air," said Steve PonTell, president of Inland Empire Economic Council, which will serve as the coordinating agency for one of the te lccom- muting centers. The state, through the Clute bill, would pay S100,000 toward each telecommuting center if county transportation agencies also pitch in S100,000 and the private sector contributes S100,000 as well. If those funds are made available, after one year the pilot project would be reviewed by the Legislature. Administrators of the telecommuting centers, such as the IEEC, would be respon41) - sible for conducting a study on the effec- tiveness and use of the facilities. Included in that evaluation will be a report on the number of companies and employees using the centers and frequency of use by each employee, and estimates on the reduction of pollutants and vehicle miles traveled during the year and projections if the center were in operation five more years. "There are other telecommuting centers in existence, but this project is the first to be studied and evaluated in this way. Per- haps there arc benefits we are not aware of," Negotiations for Railroad Right -of -Way Purchase, Route 91 Toll Road Unresolved �n last quarter's Transportation Now, it was reported railroad right-of-way purchase negotiations were underway for the development of commuter rail service in Inland Empire, and, in a separate issue, negotiations were also in progress regarding a proposed toll road along State Route 91 in Orange County. Both of those issues are yet unresolved, and Inland Empire transportation officials could not comment in detail on those negotiations. Riverside County Transportation Commission Director Jack Reagan said, in relation to Route 91, that he has presented a set of options to the Califomia Private Transportatio Corporation (the private developer of the toll road). If those conditions are not met, the ll county is prepared to litigate. The county perceives the toll road as an injustice to Riverside County residents who • • • • AGENDA ITEM #3 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION June 6, 1991 TO: RCTC Administrative Committee RCTC Budget & Finance Committee FROM: Mike Davis, Environmental Manager THROUGH: Jack Reag ecutive Director SUBJECT: Work Program for Further Conformity Analyses of the FY 1991-1997 Regional Transportation Improvement Program (RTIP) Under the Federal Clean Air Act (FCAA) Amendments of 1990 At the last SCAG meeting for Executive Directors of Transportation Commissions, a commitment was made by the commissions to fund the Work Program for Further Conformity Analyses of the FY 1991-1997 Regional Transportation Improvement Program (RTIP) Under the Federal Clean Act (FCAA) Amendments of 1990. It was determined that a portion of the work program would donate commission staff time. Also, direct dollar support has been allocated on the same "fair share" percentages as the Origin & Destination Survey. RCTC staff has been involved in negotiations with SCAG to provide $14,953 in financial assistance for computer services to support the RTIP (see attached SCAG memo dated 5/10/91). In addition to the nearly $15,000 in financial assistance, discussions are also ongoing regarding the possibility of using RCTC staff would also be available to aid SCAG in the RTIP program. The commitment of RCTC staff would be a measure intended to allow SCAG to use existing staff and prevent them from hiring additional "new" staff for the RTIP effort. A determination on the use of RCTC staff will be made in the near future. RCTC has also changed its initial position on Transportation Control Measure (TCM) number 13 regarding highway and freeway capacity enhancement measures (see attached SCAG memo dated .5/9/91). The change in position is based on SCAG's intention to formulate a new policy regarding TCM number 13 that is acceptable to RCTC. • • Page Two June 6, 1991 Work Programs for Further Conformity Analyses of the FY 1991.97 Regional Transportation Improvement Program (RTIP) Under the Federal Clean Air Act (FCAA) Amendments of 1990 STAFF RECOMMENDATION: Approve the financial commitment of $14,953 for computer services for the RTIP Conformity Analysis and support SCAG TCM number 13 with new policy format. JR/MD:sc attachment • • • • • MEMORANDUM May 9, 1991 TO: Policy Committees FROM: Anne Baker SUBJECT: 1991 AQMP UPDATE -- RECOMMENDATIONS FOR ADOPTION The 1991 Update will be before the Executive Committee for public hearing and adoption at the June 6, 1991 meeting. This meeting is the opportunity for policy committees to finalize their recommendations. There are several key issues that need to be revisited in some depth. They include Measure (17) Growth Management, Facilities measures (Highways, HOV and Transit), Trip Reduction and Mode Shift measures the Aviation measures, the Conformity Procedures and SCAQMO ISR measures. These measures have been the subject of extensive public review and discussion. The other measures and the new energy appendix will also be before you for adoption. Full text of the measures are available by contacting Richard Spicer (213) 236-1887 and will be available at the meeting. Attachments: (1) Overview (2) EIR option of no local government land use and trans- portation measures ✓(3) Measure 17 Growth Management (a) Facilities Measures (5) Trip Reduction and Mode Shift Measures (6) Aviation Measures (7) Conformity Procedures (8) SCAQMO Indirect Source Rule Measures (9) Energy Appendix' (10) Remaining Measures 5079 • • ATTACHMENT #4 FACILITIES (Measures 2f, 2g, and 13) Implementation of the Regional Transportation Improvement Program (RTIP) and the Regional Mobility Plan (RMP) is carried out through three facility measures: (a) High Occupancy Vehicle Lanes (Measure 2F) (b) Transit Improvements (Measure 2G) (c) Highway and Freeway Capacity Enhancement (Measure 13) The Mixed Flow Highway Program of the 1989 Regional Mobility Plan (RMP) is part of an integrated transportation management strategy to return to 1984 mobility levels by the year 2010. Due to the very heavy focus of the RMP on strategies of growth management, demand management and transit and HOV development, the Mixed Flow Highway Program presents an improvement program which is quite modest relative to overall needs. The Executive Committee considered Measure 13 at its May meeting and makes the following recommendation: That the language be changed in Measure 13 to reflect that, in corridors, where HOV is shown, priority be given to HOVs when a deficiency is shown. Recommended Action: Adopt Measures 2f, 2g, 13 as revised. 5079 • • • MEMORANDUM May 10, 1991 TO: County Transportation Commisssion Executive Directors FROM: Anne Baker SUBJECT: FY 1991-97 RTIP =aasa =-a= ==a========a aaaasa ssaa=sa=aaxs:as rasa SCAG is pleased to report that we have reached an agreement with EPA and FHWA on a work program for further conformity analyses of the FY 1991-97 Regional Transportation Improvement Program (RTIP) under the Federal Clean Air Act Amendments of 1990. At the last Executive Directors Transportation Commission meeting, a commitment was made by the commissions to fund the effort. Jim Ortner of LACTC was assigned to meet with SCAG staff. It was determined that a portion of the work program would be donated staff time. The direct dollar support has been allocated on the same "fair share" percentages as the Origin b Destination Survey. They are as follows: Los Angeles 61.33% $118,183.00 Orange 16.27% $31,353.00 Riverside 7.76% $14,953.00 San Bernardino 9.96% $19,193.00 Ventura 4.68% $9,018.00 TOTAL $192,700.00 • • • AGENDA ITEM #4 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION June 6, 1991 TO: RCTC Administrative Committee RCTC Budget & Finance Committee FROM: Marilyn Williams, Staff Analyst III THROUGH: Jack Reagan, Executive Director SUBJECT: Proposed FY 1991-92 Commuter Transportation Services, Inc. Budget Commission staff has met with Commuter Transportation Services, Inc. (CTS) to develop the proposed FY 1991-92 budget totalling $455,300. It represents an increase of $10,300 over the current budget. The two funding elements of the budget include Caftans Federal Aid Primary (FAP) and RCTC Federal Aid Urban (FAU) monies as detailed in CTS's workplan (Attachment #1). For the proposed budget, the FAP allocation remains the same at $263,000. It is distributed by CTS to their funders based on a population formula. These funds are • used to support basic services common to all CTS funders and include such activities as rideshare matching, average vehicle ridership calculations, and assistance to commuters calling the Ride number. A new addition to this category is staffing for the mobile commuter store vehicle which has the ability to produce rideshare matchlists as well as distribute a wide range of printed materials regarding transportation demand management (TDM) strategies. The FAU allocation requested is $192,300, an increase of 996 ($10,300). These funds are used to purchase specialized services unique to Riverside County including the monthly Employee Transportation Coordinator Forums held in the Coachella Valley and Westem Riverside areas and support and development of TOM programs specific to the. County. Included in the increase are costs related to office equipment improvements made during the recent relocation of the CTS Inland Empire Office from Grand Terrace to Colton. fAmien\priabA06-11.91Ascheuba sw • • Page Two June 6, 1991 Proposed FY 1991-92 Commuter Transportation Services, Inc. Budget CTS has informed staff that it may receive additional Caltrans augmentation funding for FY 1991-92. Based on a population distribution, Riverside County's share would total $88,000. CTS has outlined the proposed services they plan to provide in their Attachment #2. All address regional service improvements except for the addition of a half time Account Executive to more directly serve the Coachella Valley employers. This addition plus the new full time Account Executive to operate the Mobile Commuter Store increases the total number of Account Executives serving Riverside County from one to two and one-half. Further, a request was made by CTS that the Commission match the Caltrans augmentation funding. Staff restated its position that RCTC reserves the right to contract with various providers for TDM programs which are above the basic service level funded by FAP. Within that parameter RCTC could not automatically pledge an additional $88,000 for undefined projects to be carried out by CTS. It was highlighted that RCTC has a strong commitment to enhancement of rideshare programs, e.g. Rideshare Marketing Project, Rt. 91 Incentive Program, and Mobile Commuter Store. CTS concurred that RCTC has the option to purchase service from multiple providers and that such service enhancements would meet their interests in expanding rideshare programs through the augmentation request. STAFF RECOMMENDATION: That the Commission approve the attached Commuter Transportation Services, Inc. workplan and budget for FY 1991-92 totaling $455,300 including $263,000 in Caltrans FAP funds and $192,300 in RCTC FAU funds. MW:sc attachments f:\asen\prepeiot\0611.91.asCetibud.mw • • • • Orr!CEt1S *NO CIAECTORS ^'•A.' 'A'a '. '.1E 6CAP: SECPGE A.:: s.JlAs :"f CHAl.^.•.tAt: • A f •. Eus TEhi 0 ere. 01..41.n!,.ne... Ovnaey SE:REtagy nE'En REFER cA .,...Pa,,..c l:a: era: cofs,_ay' .,. SEOCV.A :r...::.a r...rpA...•..•., :.: T.ar>(..:.;,:.... :A,,EaC 5...c_ .4 :ward 0 •••..i ln....u, nt't1AR0 R:NES9 v8nn•,) S.... n2n. A • .- • 0A:.0 0 nna•c.:,.; a.: ::! 0 S......n [CA•h; ., ..g. .A.EncnN I Qa A.1e.et Cm.e.!' '$t': ..IA 'r'N::.11AO• A..e....,.. 0 ., n.,,. IV ; ^N'•ear.. 40v1S0111 SOAA0 Y a,r..•.. •. OFva.c AtA: Civorrr•, Elr Eya,,.Ap Q-'•e•t 1.10 n;.CLQr c::EEvar. •e•aco 51 E'vE OMvAr..Erl Awal:• 111.1,.10.1 Co«arty 5ou•:g_; �...e+•• s::wiere:a A'.S•.. 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Ru::AI' CaAi ,..1. j T'C'TAS A TIOEMANSTIN nr3t;at r0;.:Alt Pone WrrAE (1tt,A.i..ent STf :EN A naeGa°.r1 (y te,.: ve :el: a' Sara Aosta! o vorr 1..e -,.:t coA!nn9t OR MARTIN NACKS tir..,4.5.1, 01 (:N:I...nq 1 MI A'r 2e4e .4:.,.,11,1:,;Ls:.E tail re,-CArt, '.'I', ,aEl.` AR Tow WC TAC •A:6, riot,. ''S 0'.ncae,no!1. 0.40e o eo..1.'At 6•ll vOuNG Ameltan 41nre.4 A hOATON /01:44711rvf 14.4,5It GPIntT . E.: N, T. t.:e,..t:,t • I May 6, 1991 Mr. Jack Reagan Executive Director Riverside County Transportation Commission 3560 University Ave., //100 Riverside, CA 92501 Dear Jack: Commuter Transportation Services, Inc. Commuter Computer ['RAFT Subject: FY 1991-92 Proposed CTS Workplan for Riverside County CTS proposes to provide the services described in the attached workplan for Riverside County. As directed by your commission this year, CIS has refocused the manner in which it is servicing employers in Riverside County. We emphasize group and network meetings instead of one-on-one service to clients. CTS will continue this approach in the proposed 1991-92 workplan. To sustain the effort on vanpooling, CTS will continue to provide staff who work out vanpool arrangements for Riverside County residents and employees. Our commuter service representative will work with employer transportation coordinators through the network meetings. The vanpool formation activities will coordinate with subsidy and/or corridor programs. In the workplan, Caltrans (FAP) funds support regional and basic services. We propose that RCI'C FAU funds be used to purchase specialized services for Riverside County. With this approach, regional and basic services such as rideshare matching, average vehicle ridership calculations and analysis, assistance to commuters a ho call the RIDE number, and staffing for the mobile commute store will be fended by Caltrans FAP. The Caltrans FAP support in the workplan amounts to $263,000. This $263,000 is equal to Riverside County's share of CTS' total Caltrans FAP funding allocated on a population basis. We request that RCTC provide $192,300 for the following specialized services: a) organizing and conducting a series of network and information meetings for corporate senior managers and employers transportation coordinators and b) support and development of transportation demand management programs specific to Riverside County such as a marketing plan for commuter rail, Route 91 TMP support, and others. The funding request is 9% higher than the preceding year. 3550 Wi1.9hirs 80u1etard Stile 300 Los .Angeles, CA 90010 (2131380.7750 FAX 1213) 38i 8034 • • !'. • Mr. Jack Reagan Page Two May 6, 1991 Attachment #1 describes the $455,300 workplan. There is a possibility that Ca!trans will augment their funding to CTS. The augmentation being developed may increase support to Riverside County by S88,000 (based on population share). Attachment #2 describes the services CTS will provide with the additional FAP funding. Additional Riverside FAU support will be requested to match the increase in Ca'trans support. CTS will work with you and your staff in the coming weeks to plan an augmented program for specialized services. We realize that an RCTC funded augmentation does not necessarily mean that CTS delivers all the services. The objective is to cause more ridesharing in Riverside County. This could be achieved by a combination of services provided by CTS and other organizations. CTS continues to seek financial support for its services to Riverside County from other sources. For example, we have implemented a transit trip planning system at Riverside Transit Agency. This endeavor was supported in part by RTA. The trip planning capability has enabled RTA to provide fast and accurate information to its customers. CTS will be using the transit information to produce trip plans on the matchlists. This project will be very effective in promoting transit usage throughout the county. Please call me if you have any questions on the workplan proposal. We will be glad to attend your commission meeting to present our plan and to answer inquiries on it. Very truly yours, Jim Sims President JS:jj Enclosures cc: Marilyn Williams • • ATTACHMENT #1 FY 1991-92 WORK PROGRAM & BUDGET - RIVERSIDE COUNTY LOS ANGELES CTS <------4ABOR-----• -> RIVERSIDE CTS <-•-- -LABOR- ------> FUNDED BY OTHER OTHER RCTC CALTRANS HOURS , COST RATE _OM HOURS COST RATE COSTS FAQ FAP 1. OVERHEAD A. Allocated fixed overhead by task (rent, telephone, fringe benefits, etc - ETC meeting/ specialized services $56,700 $56.700 S - Rideshare 36,800 36,800 - Telemarketing 21.900 21,900 B. Allocated support staff by task - ETC meetings/ specialized services 560 $11,400 $20.36 $11,400 $ - Rideshare 360 7,400 20.56 7,400 - Telemarketing 210 4,300 20.48 4,300 C. ANocated planning & development by task - Rideshare D. Satellite office costs other than labor, 40% and 60% Riverside Co. & San Bernardino Co. SUB -TOTAL BY COLUMNS TOTAL OVERHEAD COSTS 1,050 $40,500 $38.57 2.180 $63,600 $115,400 $40,500 $35,600 $24,900 $10,700 $35,600 $214,600 $93,000 $121,600 ATTACHMENT Al . FY 1991-92 WORK PROGRAM & BUDGET - RIVERSIDE COUNTY LOS ANGELES CTS < ----LABOR-- > RIVERSIDE CTS FUNDED BY < -----LABOR------ > OTHER OTHER RCTC CALTRANS HOURS COST ,RATE COSTS HOURS COST RATE COSTS FAU FAP 2. NETWORK/INFOR- MATION MEETINGS AND SPECIALIZED SERVICES A. Support CEO network meetings 120 $1, 900 $15.83 $1, 900 B. Organize & conduct ETC forum meetings 1. Conduct mailing & phone campaign to approximately 400. employers. Schedule 24 forum meetings, arrange locations. prepare topics, took speakers, facililtate meetings, etc. 412 Western R 12 CoacheNa Monthly forums to be structured into 3 pans: - New ETC orien- tation • Networking lunch & speaker - Advanced ETC orientation 2. Provide support services to forum meetings 1,380 $34,900 $25.29 $8,400 $43,300 800 $12,600 $15.75 $2,000 $14,600 :1• :i • • 2 • ATTACHMENT Art FY 1991-92 WORK PROGRAM & BUDGET - RIVERSIDE COUNTY LOS ANGELES CTS <------LABOR- ----> RIVERSIDE CTS FUNDED BY • < -------LABOR > OTHER OTHER ROTC CALTRANS _MRS COST RATE COSTS HOURS COST RATE COSTS FAU FAP 3. Marketing & promo- $16, 700 $16, 700 tional materials. Other direct costs - invitations. programs postage, speaker fees, promotional items, room rental fees, (no food). -------____. .---- --------- •-- -- - ------ -- - --- C. Identify and support new TDM opportunities CTS will assign a Regional Manager dedicated to project development in Riverside County. The primary objective is to identify, seize and develop opportunities for TOM programs in the county. The Regional Manager will work with RCTC staff in prioritizing the development of programs and projects, and in implementing new programs during the year. Examples of projects include: - coordination with Rt. 91 public awareness campaign - Rt. 91 van subsidy program - integration of Orange County commuters with CTS ridematching database 900 $22,800 $25.33 $22.800 :] • x (1 ATTACHMENT #1 FY 1991-92 WORK PROGRAM 6 BUDGET - RIVERSIDE COUNTY LOS ANGELES CTS < --------LABOR------ > RIVERSIDE CTS FUNDED BY < LABOR- -----> OTHER OTHER RCTC CALTRANS _MEM _M RATE COSTS HOURS COST RATE COSTS FAU FAP • coordination with State and regional TDM efforts to maximize results in Riverside SUB -TOTAL BY COLUMN $16.700 3,200 $72.200 $10.400 TOTAL NETWORK/INFORMATION MEETING COST AND SPECIALIZED SERVICES $99,300 $99,300 $ -0- 3. RIDESHARE MATCHLISTS 6 AVR CALCULATION A. Gain commitment of employers to produce Ridegu ide/matchlists for employees, coor- dinate with ETCs in Rideguide/matchlist production and re- finement of TDM strategies. B. Processing of Ride- guide/matchlists 8 AVR surveys (38.300 Rideguide/matchlists: 4,120 people placed) 1. Subcontract of data input 1,250 $33,000 $26.40 $33,000 $25.100 $25,100 • •;; 0• 1. • -; • • I : 000'£9ZS 00E'Z6lS OOE-SSVS S1S00 301/013S 11,101 00S-L17$ -0- $ 00S1t1 S1S00 3AIl1103X3 1Nn000V 1V101 °OS -LIPS 689't Zt'8Z8 OOS'LOS 68911 00SlaS -0- S 0OS-WS ---__-- 00L'ZS ----+ OQb'ZZS SElit 00S.OZS OOl'ZS l9'S is OOb'ZZS 5E0' l NWn100 A8 1V10180S 3101S 310V0100 31180101803 3A111103X3111111033V 'S &MOO 9N131/0130131 1V101 NW0100 A8 1V1018nS ON131A83S3131 '4 00/7'69S -0- S 0017'69s S1S00 30N1/1S1SSV W010NV SNOLLVlnO -1V0 NAV-S1SI1HOIVMV 3HVHS301k1 11/101 000'£ES OSZ' l OO l -SZS OWL 098 NVV0100 AS 1V1018nS OOE' l t S b l' £ l S 00£' l l S 098 d- l6T— nvA S1S00 31V):1 SanOH S1S00 YEW- .03— %%MOH SNVa11V0 3130 113H10 831410 A8 030N111 <-•----1l08 VT------ S13 3015113A1H S10 S3139NV SO1 A1Nn03 301Sl13AI1:1- nouns it VIVS908d 31SOM Z6.1661 Al l Jl 1N3W HOV11V •siiodaa palelai Q suovelnole) SAY 'a,emtios �o ameualumu 'clef) to uo93amoo - 6u!ssa3 -cud elep Sl3 'Z ATTACHMENT #2 FY 1991.92 Workplan - Riverside County Proposed Augmentations I. Proposed Caltrans Augmentation A. Joint agreement with Sunline with 50-50 sharing of Account Executive. Budget includes travel costs of AE associated with training and other field work. B. Increased production of marketing materials and "how-to" guides and videos. Materials include CTS' general services brochure, news- letters, legislative fact sheets, park -and -ride lot information, express bus information, and more. The guides include revisions and production of implementation guides on guaranteed ride home programs, variable work hour pro- grams, vanpooling, telecommuting, marketing ridesharing programs, and other support materials. The Riverside County share of an over $141,000 increase in marketing collaterals and guides is C. With increased Rideguideimatchlist production and increased analysis of the regional data base, the central computer equipment will be upgraded. The last hardware upgrade occurred three years ago and more computing capacity is now needed. The Riverside county share of a regional capital investment of $300,000 is 1 • Budget $35,500 • 11,300 24,000 • • • ATTACHMENT #2 FY 1991-92 Workplan - Riverside County Proposed Augmentations D. Conduct a pilot project by developing and testing a ridematching and transit information voice response system where commuters can use their touch tone phones to access information for carpooling and transit routes. The Riverside share is TOTAL Proposed Riverside Portion of Ca!trans Augmentation • • Budget . 17,200 $88,000 ___� • • • • • AGENDA ITEM #5 TO: • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION RCTC Administrative Committee RCTC Budget & Finance Committee FROM: Jack Reagan, Executive Director SUBJECT: FY 1990-91 Fiscal Audits Each year, State law requires that fiscal audits be performed for the Local Transportation Fund, State Transit Fund, Service Authority for Freeway Emergencies, Riverside County Transportation Commission Fund and Measure A Funds. In addition, financial and compliance audits must be done for Transportation Development Act fund recipients and Measure A Local Streets and Roads, and Specialized Transit fund recipients. These audits were performed by Ernst & Young last year. Because of their experience and familiarity with our organization, staff recommends that the Commission retain this firm again this year. In response to my request, Ernst & Young has submitted a proposal to perform the FY 1990-91 fiscal audits at a cost of $244,900, plus an estimated out-of-pocket expenses of $34,000. The attached proposal shows the summary of fees to perform the audits. RECOMMENDATION Approve the retention of Ernst & Young to perform the FY 1990-91 fiscal audits at a cost of not to exceed $244,900, plus out-of-pocket expense of $34,000. nk • • • El ERNST & YOUNG May 24, 1991 Mr. Jack Reagan Executive Director Riverside County Transportation Commission 3560 University Avenue Suite 100 Riverside, California 92501 Dear Jack: • Inland Empire Orrice Suite 600 3750 Universal, Avenue P.O. Box 1270 Riverside. California 92502 • Phone: 714 276 7200 Fax 714 787 8184 RECERVED MAY 28 SIM Riverside County Transportation Commission The purpose of this letter is to confirm our engagement as independent accountants for the Riverside County Transportation Commission (RCTC) and to provide an understanding of the scope of services we have been engaged to perform. Financial and Compliance Audits We will audit the Riverside County Transportation Commission, Local Transportation Fund, State Transit Assistance Fund, Service Authority for Freeway Emergencies, and Measure A Funds (Commission) for the year ended June 30, 1991.Our audit of the Measure A Funds administered by RCTC will include compliance tests of the Measure's provisions. In addition to these audits, we will issue a management letter containing observations and recommendations on accounting and general business matters. We will perform financial and compliance audits for the specified Transportation Development Act (TDA) fund recipients in the County of Riverside which are described in Schedule A. We will perform financial and compliance audits for the specified Measure A Local Street and Roads and Specialized Transit Program fund recipients in the County of Riverside which are described in Schedule A. These audits will be performed in accordance with generally accepted auditing standards prescribed by the American Institute of Certified Public Accountants (AICPA) and the generally accepted government auditing standards prescribed by the Comptroller General of the United States. We will express our opinion as to the fairness of each of the financial statements' presentations for the entities referred to above in conformity with generally accepted accounting principles. Such opinions will be governed by the findings developed during the course of our audits. Depending on the circumstances, we could be required to modify our opinion from the typical unqualified opinion. We will advise you, as our audit progresses, if any developments indicate that we will be unable to express an unqualified opinion. =f ERNST & YOUNG • As required by the aforementioned standards, we will plan and perform the audits in order to obtain reasonable assurance about whether the financial statements are free of material misstatement. In developing our audit plans we will, among other things, obtain an understanding of the internal control structure of the Commission and the specified TDA and Measure A fund recipients for the purpose of assessing the risk of material misstatements. Based on this assessment, we will design and execute audit procedures which will include examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. Our audits will also include assessing the accounting principles used -and significant estimates made by management, as well as evaluating the overall financial statement presentations. As our audit procedures will be performed generally on a test basis, including sampling techniques, they will not necessarily detect irregularities, if any, that may exist. However, any irregularities which our audit procedures do detect will be reported to you promptly. Our fees will be based upon the hours required to provide our services at our customary rates for governmental entities. Certain factors can have an effect on the time incurred in the conduct of our audits and agreed -upon procedures. Among these are the general condition of the records, the amount of assistance received from the Commission and TDA/Measure A personnel in the accumulation of data, the size and transaction volume of business, as well as any unforeseen circumstances. Based upon our current understanding of the situation, our estimates for audit services and agreed -upon procedures to be provided to RCTC total $244,900 plus out-of-pocket expenses which are estimated to be $34,000, as detailed at Schedule B. If circumstances change, we will promptly inform you of the changes and any anticipated increase in the cost. * * * * * * * * * We look forward to serving the Riverside County Transportation Commission. We have the people, resources, attitude and reputation to provide you the best professional services at fees commensurate with the quality of service provided. Jack, we are pleased to continue to serve as the independent accountants for the Riverside County Transportation Commission. Should you have any questions regarding the above, please feel free to contact Sally Anderson at (714) 276-7221. ACCEPTED BY: DATE: Sincerely, EA/11,4i, I • • :El ERNST & YOUNG • Riverside County Transportation Commission Schedule A --Specified Transportation Development AcVMeasure A Funds Fiscal Year Ending June 30. 1991 WESTERN COUNTY Banning Beaumont Calimesa Canyon Lakes Corona Hemet Lake Elsinore Moreno Valley Norco Perris Riverside San Jacinto Riverside County Riverside Transit Agency Temecula Meditrans Services Family Services !Article Article � Article ea Measure A Measure A 'Single Section Transit Bicycles �Streets/Road�Streets/Roads Spec Transit Audit 9 • • . • • COACHELLA VALLEY CVAG Cathedral City Coachella Desert Hot Springs Indian Wells Indio Palm Desert Palm Springs Rancho Mirage Riverside County Sunline Transit Agency PALO VERDE VALLEY Blythe Palo Verde Valley Transi Riverside County • •(RegArt) • El ERNST & YOUNG • Riverside County Transportation Commission Schedule B--Summary of Estimated Fees Fiscal Year Ending June 30, 1991 Fees Expenses TOTAL RIVERSIDE COUNTY TRANSPORTATION COMMISSION Riverside County Transportation Commission $4,500 $4,500 Local Transportation Fund 3,900 3,900 State Transit Assistance 1,700 1,700 Service Authority for Freeway Emergencies 2,800 2,800 Measure A 22,500 $3,000 25,500 35,400 3,000 38,400 TRANSPORTATION DEVELOPMENT ACT 153,000 22,750 175,750 MEASURE A LOCAL STREETS & ROADS and SPECIALIZED TRANSIT 56,500 8,250 64,750 TOTAL $244,900 $34,000 $278,900 • • • • • • • AGENDA ITEM #6 • • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION June 5, 1991 TO: Administrative Committee Budget and Finance Committee FROM; Dean Martin, Controller THROUGH: Jack Reagan, Executive Director SUBJECT: Financial Advisory Services Contract As of March 1, 1991 the contract for financial advisory services with Ernst & Young and Security Pacific Merchant Bank expired. The contract was not renewed at that time due to uncertainties as to the extent of services needed for the remaining fiscal year and the 91 /92 fiscal year. Additionally, there were recent staff tumover at both Ernst & Young and Security Pacific which may warrant RCTC to look at arrangements for service. Jack Reagan will present an oral report and submit staff recommendations to both Committees for financial advisory services at the meeting. DM/nk • • • • AGENDA ITEM #7 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION June 6, 1991 TO: RCTC Administrative Committee RCTC Budget & Finance Committee FROM: Dean Martin, Controller THROUGH: Jack Reagan, Executive Director SUBJECT: Increased Budget for Carl Schiermeyer Consulting Services Carl Schiermeyer has performed an invaluable service to the Commission in the implementation of our commuter rail program. It is our intent to continue using his services for the remainder of this year and in the years to come. As of March 31, 1991 we have expended approximately $131,000 of the existing budget of $175,000 (of which $20,000 are pass through costs for VViIbur Smith & Associates) for Carl's services. The continuing rail program development activities require that the consulting budget for Carl Schiermeyer be augmented by $25,000 for the months of May and June. Some of the activities that Carl will continue to work on for us are the Coachella Valley Intercity Rail Study, discussions with OCTC staff on Orange County station locations and to focus on rail service over the Olive Subdivision, rideshare data research as part of the formulation of the preferred Commuter rail route for the Mitigation Train, the acquisition of rail sites for Riverside County, and attendance and participation in various technical advisory committee meetings and potential contacts with the Santa Fe Railway. STAFF RECOMMENDATION: Approve an increase of $25,000 in the budget for rail consulting services for Carl Schiermeyer. Authorize the Controller to transfer this amount from the budget for highways to the commuter rail budget. (Note: There is a substantial budget for Highway expenditures. A transfer of $25,000 will have a negligible impact). DM:sc fAisen\prfprialW612.91 • • • • AGENDA ITEM #8 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION June 6, 1991 TO: RCTC Administrative Committee RCTC Budget & Finance Committee FROM: Mark T. Massman, Measure A Project Manager THROUGH: Jack Reagan, Executive Director SUBJECT: Closeout of Route 86 Design Expenses The Route 86 project has completed the design and right-of-way acquisition phases and will be beginning construction this fall. A copy of a letter written to CVAG describing the project status is included in your agenda package. Ca!trans District 11 has written RCTC requesting some adjustments in our agreed upon cost sharing in order to cover closeout in the design expenses they have incurred with the consultants working on the Route 86 design. A copy of this letter is included in your agenda package. A summary of these items follows: 1. Design of future interchange imurovements at Avenue 56. RCTC authorized between $120,000 and $150,000 for this work. The final cost is $91,177.00. This cost is, therefore, covered by the previous agenda item. 2. Signal warrants study and design. RCTC, CVAG, and Riverside County requested Caltrans perform a signal warrant review for all the proposed at -grade intersections with Route 86 and design signalized where required. Caftans had the Route 86 consultant perform the warrant review and design signalized intersections at Dillon Road and Route 111 at a cost of $22,468 and has requested that RCTC pay for these services. 3. Weigh -in -Motion and CHP Pullouts. Caftans requested the consultant design a Weigh -in -Motion facility and a CHP pullout for the facility at a cost of $5,129. f: dare pnprieiW6124140V06demen • • Page Two June 6, 1991 Closeout of Route 86 Design Expenses In general, CaM ans District 11 and their consultants have done an excellent job of completing the PS&E for this project within budget. Staff recommends that RCTC authorize expenditure of an additional $27,597 for the additional expenses required to complete items 2 and 3. STAFF RECOMMENDATION: Staff recommends that RCTC authorize reimbursement of an additional $27,597 to Ca'trans District 11 for additional design services required to complete the Route 86 PS&E. Attachments MTM:sc f:\wenrvesprint\0612-91.agd\rd164e.mus • • • 1411(ii 411 RIVERSIDE COUNTY TRANSPORTATION COMMISSION 560 University A%enue Suite 100 • Riverside. California 92501 1714) 787-71.11•FAX17141787-7920 41, • May 1.3 , 1991 Les Cleveland Coachella Valley Association of Governments 74-133 E1 Paseo Palm Desert, CA 92260 Attention: Nick Nickerson Subject: Route 86 Progress Report Dear Les: At the opening ceremonies for the Monterey Avenue widening last month, Nick Nickerson asked for a progress report on the Route 86 project. I am pleased to report that the previous difficulties with right-of-way have been resolved and the project will be moving forward to construction in a timely manner. I have enclosed a schedule that we received from Caltrans District 11 that indicates that construction will begin around November of this year. This is well within the requirements for Cycle 2 of SB300. There will be activity going on prior to this related to utility relocations. I have also enclosed a recent letter from Caltrans responding to our request for study of signal warrants along the route. Based upon the warrants they have included signals at Dillon Road and Route 111 with the project. They have included provisions under the roadway for easy implementation of signals in the future. The warrant for Avenues 52 and 56 are based on projections, not on existing data. Caltrans, therefore, recommends waiting until after project implementation in order to gather operational data to re - re -evaluate the warrants for these and other intersections. The overcrossing structure design for the Avenue 56 is completed and on file (CADD tape) with Caltrans District 11. They can be accessed by anyone interested in further developing the project. The additional cost of this design was $91,177.00. Enclosed is a copy of the RCTC agenda item authorizing between $120,000.00 and $150,000.00 for this work. Caltrans also chose to use their consultant (CH2M&Hill) to perform the signal warrants requested by CVAG and RCTC resulting in an additional cost of $22,468.00. Finally, Caltrans added in some minor items including Highway Patrol pullouts and truck weigh-in station resulting in additional design cost of $5,129.00. Otherwise the design work was completed within budget and on schedule. we will have an item on the June RCTC agenda to cover these additional costs. • • Les Cleveland May 13, 1991 Recent conversations with Supervisor Larson indicate that she would be interested in a special ground -breaking ceremony for the project, probably sometime in November, 1991. Please advise me on how you think this should best be handled. Sincerely, ck Reagan, Executive Director iverside County Transportation Commission MTM/sc Enclosures: 1) Route 86 Implementation Schedule 2) Letter from Caltrans District 11 regarding Signal Warrants for Route 86 3) RCTC Agenda Item for Avenue 56 design cc: F. Sherkow (Riverside County Department of Transportation) M. Massman (Bechtel) • • WINNE. totep f3�d Sbtldtag.tissu 1 tarlud 03835 WWf15 0 . ZZ2l Wd/Z 'S I8 Wd 98 3121 IbMIM1 a •Is 13.10 4d NHId 183WAO8dWI N180d94881 H 380SU3W 1. 001 1am5 NSSIWW03 8180dSN881 A1N003 30IS83AI8 Nw1 ►1-Iout .sNi/Rg wlNM IJel All d 1=111 plMtal Ip141J! O �Il�311/ auwm Weli1al/A0 0 s Ebd3S t 1b130Z 0 NOI13081S803-( It 13I81SI0) 9818 l l 11)1301 lbinf? 0 088M880I8 10081SN00-( 11 10I81SI0) 9818 0 lblflf t uob` nut bG OM 30 1N9I8-( 1 1 10I81SI0) 9818 r—1 i 1bAHWE H0b1Af 1 8b (31Sd) N9IS30 1HNI3-( 11 10I81SI0 )II 9818 mNa9 ��Inw►nlr�mNa9q r�lam►nir�m�nmsit+� rrl' FIASINId 18U1S 13dA188N0 iI1�IlldO • • • STATE OF CAUFORNIA - BUSINESS. TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor DEPARTMENT OF TRANSPORTATION DISTRICT 11. P.O. BOX 85406. SAN DIEGO 92186-5406 March 26, 1991 11-RIV-86 R15.2/R22.5 11208-179821 Agreement No. 11-0404 Dillon Road to Avenue 58 Jack Reagan Executive Director Riverside County Transportation Commission 3560 University Avenue - Suite 100 Riverside, California 92501 Dear Jack: 1ivlLoC " new � MAR 2 9 1991 Riverside We are requesting that Riverside CountyT,pmm2itiettItsrii. `I''n Commission (RCTC) vote an increase of $120,000 to cover additional costs incurred in design of the Riverside 86 project. The consists 1. estimate increased work has been discussed with Mark Massman and of: Preparing separate contract plans, specifications and for the Avenue 56 interchange. 2. Performing traffic counts, analysis, traffic for signal needs and designing signal systems for the Dillon Road ramp intersections and the Avenue 58/Route 111 intersection. 3. Designing and including in the contract plans a "Weigh- in -Motion" facility and a California Highway Patrol Pullout. 4. Revising the drainage system to reduce the construction cost of the drainage facilities. If you should have questions, please contact Paul Hardin at (619) 688-6712. Sincerely, JESUS M. GARCIA District Director By e G J. 4. FISCHER Prerject Manager - Design C w • • • • • • AGENDA ITEM #9 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION June 12, 1991 TO: Riverside County Transportation Commission FROM: Mark Massman, Measure A Project Manager Louis Martin, Project Controls Manager THROUGH: Jack Reagan, Executive Director SUBJECT: Contractual Status and Commitment Reports The attached material depicts the current status of contracts, commitments, and Cooperative Agreements executed by the Commission. For each contract and Agreement, the reports list the authorized value approved by the Commission, percentage of contract amount expended to date, and the percentage of Disadvantaged Business Enterprise participation. Detailed supporting material for all contracts and Cooperative Agreements is available from Bechtel staff. RECOMMENDATIONS: Budget and Finance Committee Recommendation: If the Budget and Finance Committee amend the staff recommendation, this item will be pulled from the consent calendar. Staff Recommendation: Receive and file. LM/MM:pdm, 1991 • 05/29/91 CONTRACT NO./ AMENDMENT it/ CONSULTANT 0008S81 - 0 Covers Several Firms/Consultants/Persons 000981 - 0 Covers Several Firms/Consultants/Persons 0009BP1 - 0 Covers Several Firm/Consultants/Persons IMPREST - 0 SECURITY PACIFIC R08801 - 2 RCTC/OCTC MOU (Environmental Studies) R08900 - 0 Bechtel Corporation R08901 - 2 Parsons Brinckerhoff, Ouade and Douglas, Inc. R08902 - 1 Parsons, Brinkerhoff, SCOPE/DESCRIPTION START DATE REPORT MPR001 RIVERSIDE COUNTY TRANSPORTATION COMMISSION CONTRACT STATUS REPORT (All Dollars X S1000) CURRENT COMPLETION AUTHORIZED DATE CONTRACT VALUE Salaries Si Benefits 07/01/90 06/30/91 685.48 Financial Services - Bond 07/01/90 06/30/91 1,500.00 Interest Bond Principal Repayment 07/01/90 06/30/91 10,000.00 SET IMPREST FUND/ACCOUNT 01/10/91 06/30/91 5.00 EXPENDED PERCENT AGAINST CONTRACT CONTRACT EXPENDED 64.75 9% 0.00 0% 0.00 0% 0.00 0% TOTAL DBE AS % PAID OF ACTUAL TO DBE'S EXPENDED REMARKS 0.00 0% 0.00 0% 0.00 0% 0.00 0% Environmental Studies 12/02/88 08/30/90 79.53 65.02 82% 0.00 0% PROJECT COMPLETE with the Keith companies Project Management 02/15/89 06/30/89 170.00 Rt. 91 Conceptual Design 12/02/88 03/28/90 2,234.28 Services Rt. 91 Final design - 04/07/89 08/28/90 676.50 converted to a lump sum 170.00 100% 0.00 0% THIS CONTRACT IS CLOSED 2,040.80 91% 1,204.96 59% PROJECT COMPLETE 670.21 99% 0.00 OX Converted to a lump sum contract. Approv by RCTC on 5/9/90. 05/29/91 CONTRACT NO./ AMENDMENT M/ CONSULTANT Ouade and Douglas, Inc. R08905 - 1 Schiermeyer Consulting Services R08907 - 0 Route 86 Cooperative Agreement . R08908 - 1 City of Corona R09000 - 2 Bechtel Corporation R09001 - 4 NBS/Lowry R09002 - 4 KaWes and Associates SCOPE/DESCRIPTION START DATE REPORT MPR001 RIVERSIDE COUNTY TRANSPORTATION COMMISSION CONTRACT STATUS REPORT (All Dollars X $1000) CURRENT COMPLETION AUTHORIZED DATE CONTRACT VALUE contract Commuter Rails Consulting 06/30/89 06/30/91 155.00 Services Construct 4 lane 06/12/89 06/30/94 21,035.40 expressway at Rt. 86 Cooperative Agreement 07/19/89 06/30/94 14,605.00 Program Management 07/01/89 06/30/90 1,291.00 Final Design Svcs for Rt 10/01/89 06/01/91 91 bet. Serfas Club 8 Main St. 976.01 Professional and 09/14/89 06/01/91 1,275.73 Technical Design Svcs for Rt 91 EXPENDED PERCENT AGAINST CONTRACT CONTRACT EXPENDED TOTAL DBE AS % PAID Of ACTUAL TO DBE'S EXPENDED REMARKS 131.51 85% 0.00 0% 1,211.57 6% 0.00 0% 2,191.91 15% 0.00 0% 1,059.10 82% 44.16 4% 967.90 99% 112.44 12% 1,244.72 98% PROJECT COMPLETE • Contract value is RCTC portion only and does not include administration cost for Caltrans. The indicated cost is an estimate for design, construction and construction management. RCTC's share is 67% of total cost. Scope was amended to include geotechnical services for soundwalls (total cost = $6046.00) to be covered by extra work funds so total authorized contract value remains the same. 139.32 11% Include extra work authorization for Wes. Prado Overhead Seismic Analysis. • 05/29/91 REPORT MPR001 RIVERSIDE COUNTY TRANSPORTATION COMMISSION CONTRACT STATUS REPORT (All Dollars X S1000) CONTRACT NO./ CURRENT EXPENDED PERCENT TOTAL DBE AS % AMENDMENT M/ START COMPLETION AUTHORIZED AGAINST CONTRACT PAID Of ACTUAL CONSULTANT SCOPE/DESCRIPTION DATE DATE CONTRACT VALUE CONTRACT EXPENDED TO DBE'S EXPENDED REMARKS R09003 - 0 Right -of -Way Napping for 10/10/89 10/01/90 8.50 8.50 100% 0.00 0% This contract is closed. J.F. Davidson Associates RT 60/91/215 IC R09004 0 Caltrans Agreement for Rt 07/01/89 07/01/99 20,000.00 60/91/215 IC 1,500.00 8% . 0.00 0% This is a capital account. R09006 - 0 Planning and Support 07/01/89 06/30/92 105.00 10.50 10% 0.00 0% Southern California Association of Governments (SCAG) R09007 2 PSOMAS R09008 1 NBS/Lowry Surveying Control 03/15/90 11/04/91 2,429.36 Rt. 215 Surveying Work 02/01/91 02/01/91 676.67 1,530.10 63% 0.00 0% 233.53 35% 0.00 0% R09009 - 0 Escrow and Title fees for 01/23/90 07/01/99 5.43 5.43 100% 0.00 0% Chicago Title ROW procured for 60/91/215 IC R09010 - 1 Environmental Study (APA) 01/31/90 01/11/91 176.65 114.00 65% 0.00 0% LSA R09011 - 0 Cooperative Agreement 03/30/90 06/30/92 802.57 235.80 29% 0.00 0% Reimbursement to county for consultant County of Riverside (Sanderson Project) contract and contract administration. 05/29/91 CONTRACT NO./ AMENDMENT 0/ CONSULTANT R09012 - 0 City of Perris R09013 - 0 DKS and Associates R09014 - 0 County of Riverside / Wilbur Smith Associates R09015 - 0 Cathedral City R09016 - 0 Wilbur Smith Associates R09017 - 0 P 8 0 Technologies SCOPE/DESCRIPTION START DATE REPORT MPR001 RIVERSIDE COUNTY TRANSPORTATION COMMISSION CONTRACT STATUS REPORT (All Dollars X S1000) CURRENT EXPENDED PERCENT COMPLETION AUTHORIZED AGAINST CONTRACT DATE CONTRACT VALUE CONTRACT EXPENDED Rt. 74 Phase 0,2 and 01/31/90 05/30/91 3,000.00 Phase 9 Work PAA Traffic Engineering 02/02/90 01/31/91 1,006.46 Cooperative Agreement for 02/20/90 01/31/91 62.00 1-15 Galena PSR (Loan) Rt. 111 Construction (Loan) Perez St. Intersection Traffic.Engineering Services for Rt. 111 Corridor Study Cajalco Corridor Study R09018 - 0 Preliminary Parsons Brinkerhoff (Wade Engineering/Environmental 8 Douglas /Traffic/for 1215 R09020 - 0 RCTC/SANBAG (RT 215) Prelimminary Project Developement Phase / / / / 600.00 03/05/90 02/01/90 438.35 03/19/90 12/15/90 326.56 / / / / 3,232.28 / / / / 5,800.00 TOTAL OBE AS % PAID Of ACTUAL TO DBE'S EXPENDED REMARKS 216.60 7% 0.00 0% 926.05 92% 0.00 0% 0.00 0% 0.00 0% 0.00 0% 0.00 0% 322.92 74% 0.00 0% Capital project, and this amount is RCTC's share of total project costs. • This will not be a cooperative agreement but will be a loan agreement per Jack Reagan. The county is in charge of this study. This contract may be signed as a cooperative agreement or a loan arrangement with Cathedral City. Details need to be discussed with 888K. 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BASE WORK EXTRA LARK COMITTEO TOTAL AMOUNT EXPENDED DOOMS 00011S1 0002FA 0002E01 0002FS 0002FS0 0002FS1 0003ER 0003ER0 0003ER1 0003E10 0003ET1 0004000 0004001 00040E0 00040E1 00040F0 00040F1 00040N0 00040LO 0004011 00040S 0004050 00040S1 0005CC0 OOO5CC1 0005CP 0006PR 0006PR1 0007PC1 0007PR1 0007PS 0007PS0 0007PS1 0007PT1 0008SB1 000981 0009014 INPREST R08801 R00900 R08901 R08902 R0890S R00907 R00908 Covers Several Firsts/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firs/Consultants/Persons Covers S l Firms/Consultants/Persons Covers Several Fins/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firms/Consultants/Persons Cowers Several Fins/Consultants/Persons Covers Several firms/Consultants/Persona Covers Several Firms/Consultants/Persons Covers Several Departmental Expenses Covers Several firs/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firms/Consultents/Persons Covers Several Firms/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firms/Consultant/Persons Covers Several Fins/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firs/Consultants/Persons Covers Several Firms/Consultants/Persons Covers Several Firm/Consultants/Persons SECURITY PACIFIC RCTC/OCTC NOU (Environmental Studies) Bechtel Corporation Parsons Brinkerhoff, Wade and Douglas, Inc. Parsons, Brinkerhoff, Wade and Douglas, Inc. Schiermeyer Consulting Services Route 86 Cooperative Agreement City of Corona Legal Services - Common to All Tasks Legal Services General Counsel Financial Services - Financial Advisor Financial Services Bond Counsel Financial Services - Common to All Tasks Financial Services (legal) Financial Services (Audit) Expense Reports • Common to all tasks Commissioners Per Diem Commissioners Per Diem Transportation A Travel Transportation and Travel Office Departmental (Special) Expenses Office Departmental (Special) Expenses Office Equipment Maintenance Office Equipment Maintenance Office Furniture/Equipment Office Furniture/Equipment Office Household Expenses Office Lease Office Office Supply Common to all tasks Office Supply - Common to all tasks - 1988.89 Office supply - Common to all tasks • 1990-91 Communications - Common to all tasks • 1988-89 Communications - Common to all tasks-1990-91 Communications/Postage - Common to ell tasks Public Relations - Common to all Publications t Notices Professional Services - Contracts Professional Services - Right of Way Professional Services - Common to all tasks Professional IL Specialized Services Professional Services (Legislative Advocate) Professional Services - Transit Projects Salaries i Benefits Financial Services - Bond Interest Bond Principal Repayment SET WREST FIND/ACCOUNT Environmental Studies with the Keith companies Project Management Rt. 91 Conceptual Design Services Rt. 91 Final design - converted to a lump sum contract Commuter Rails Consulting Services Construct 4 lane expressway at Rt. 86 Cooperative Agreement LM DM DM OM lM NK OM LM NK DM MK ON NK DM NK DM NK DM NK MK DM LM MK DM NK DM LN LN DM ON ON lM NK ON ON DM ON DM x MTN LN Ml ML LM MTM ML 150000.00 120000.00 225000.00 100000.00 380000.00 1000.00 438500.00 58000.00 15000.00 36000.00 20000.00 40000.00 1000.00 40000.00 1000.00 9500.00 140000.00 58000.00 300.00 43400.00 241000.00 270000.00 9000.00 29S00.00 10050.00 54000.00 38231.49 150000.00 7000.00 4473400.00 6250000.00 1296327.00 119700.00 40000.00 2251942.00 685479.00 1500000.00 10000000.00 5000.00 79527.76 170000.00 2234275.00 676500.00 155000.00 21035400.00 14605000.00 0.00 150000.00 160125.34 0.00 120000.00 258928.45 0.00 225000.00 0.00 0.00 100000.00 238759.86 0.00 380000.00 388550.18 0.00 1000.00 0.00 0.00 438500.00 237051.00 0.00 58000.00 23853.10 0.00 15000.00 0.00 0.00 36000.00 27132.30 0.00 20000.00 102.50 0.00 40000.00 36466.69 0.00 1000.00 0.00 0.00 40000.00 9390.73 0.00 1000.00 0.00 0.00 9500.00 18060.29 0.00 140000.00 0.00 0.00 58000.00 59888.86 0.00 300.00 0.00 0.00 43400.00 0.00 0.00 241000.00 174438.10 0.00 270000.00 260690.94 0.00 9000.00 163.95 0.00 29500.00 35492.66 0.00 10050.00 0.00 0.00 54000.00 35918.78 0.00 38231.49 35283.64 0.00 150000.00 119978.61 0.00 7000.00 26417.91 0.00 4473400.00 2043238.90 0.00 6250000.00 29500.00 0.00 1296327.00 S15647.99 0.00 119700.00 0.00 0.00 40000.00 35918.69 0.00 2251942.00 206550.29 0.00 685479.00 64747.48 0.00 1500000.00 0.00 0.00 10000000.00 0.00 0.00 5000.00 0.00 0.00 79527.76 65018.48 0.00 170000.00 170000.00 00000.00 2314275.00 2040798.06 0.00 676500.00 670211.29 0.00 155000.00 131514.42 0.00 21035400.00 1211574.67 0.00 14605000.00 2191906.97 00'0 00'4907ZS 00'9f8L9Z 00'0 00'ffL7fl 00'0 00'0 00•ZLLtOZ 00'0 f0'5Z605 £7'0S69t9 0L11704 Lt'OZ1S 00'S900If 00'0 00'514l 00'00591 00'0 00'0 00'00SLu 00'0 L6'fILOS 00'f0f4Zt 00'5f191. 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Vi16011 (SMV1111V0) NOI1V10345NVN1 !0 1N3N1m11430 ff16011 3015036111 !0 1113 , 2£1600 VN1100 !0 A113 t£16011 S3IVI30SSV 7 XNP 0£1600 '3111 'S31V130SSV SV1 621600 ANV41100 V 0301V3 1V13130 L21600 030N3dX3 03111N00 MOM VINX3 XVOM MVO '011000 1NX1NV 1NXNIV Ol 03111NI100 Ol 03111N1100 OlOm 1V101 1V101 mow mow XVOM i0 3d00S m39NIN 13Vm1N00 A9 PDUOS 1m04311 901 1N3N1INNO3 NOISSIN1100 NOI1V1VOdSNVm1 A1N100 3015m3AIV • 1INN00 18043V Nml! 1NV1MSN00 10' m30NN 13VN1N)0 16/i2/SO 'ON 3OVd • • • • AGENDA ITEM #10 • • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION June 6, 1991 TO: RCTC Administrative Committee RCTC Budget & Finance Committee FROM: Jack Reagan, Executive Director SUBJECT: Renewal of Bechtel Contract for 1991/92 Fiscal Year Included in your agenda package is the contract amendment proposed by Bechtel for the 1991 /92 fiscal year. This proposal represents continuance of the current Bechtel staffing levels with additional part time support expected in the areas of right-of-way acquisition (including management of our acquisition program, performance of hazardous waste evaluations for prospective highway and commuter rail properties, and management of asbestos removal and demolition of buildings for the Route 74 project in Perris) and financial planning. Continued use of the Bechtel Corporation program and project management staff is essential for continuing our fast track efforts to deliver the project identified in the Measure A plan. The Bechtel proposal is for $1,685,000 which is less than the $1,750,000 included in the approved 1992 RCTC Budget. It is proposed to place the difference in an Extra Work account 'that may be approved at the direction of the Executive Director as has been done with our other ongoing consultant contracts. STAFF RECOMMENDATION Approval of Amendment No. 5 to the contract between Bechtel and RCTC in the amount of $1,685,000 with an additional $65,000 set aside in an Extra Work account for use at the direction of the Executive Director. JR/LM:sc Attachment t:\nrers\preprint\061241.agd\beehteont.bi • Bechtel 3560 University Avenue Suite 100 Riverside. CA 92501 May 28, 1991 Jack Reagan Executive Director Riverside County Transportation Commission 3560 University Avenue, Suite 100 Riverside, CA 92501 • Subject: Amendment No. 5 to the contract between Bechtel and RCTC Dear Jack: In response to your request, we are pleased to offer the continuing services of Bechtel Corporation to provide Project Development Management Services (PDMS) for the Riverside County Transportation Commission Measure A Transportation Improvement program. These additional and continued services.are for the fiscal year beginning July 1, 1991 and ending June 30, 1992. The total cost of these services for the 1991/92 fiscal year is $1,685,000.00. Per your direction we have structured the contract to include the balance of the $1,750,000.00 budget approved by RCTC at its May, 1991 meeting as extra work to be performed only at your direction. Our proposal is based on staffing levels for the 1991/92 fiscal year based upon the following assumptions: 1. Follow through with ongoing project development activities for the Measure A projects on Routes 74, 79, 91, and 215 as well as the Project Study Reports for the Interchange Improvement program. Bechtel staff will participate in the Route 60 project development teams being formed by Caltrans. 2. Initiation of project development activities for the Monterey Interchange, Route 111, and selected project from the Interchange Improvement program. 3. Provide assistance to RCTC staff on transportation planning issues including various corridor studies (Cajalco, Alder, Evans/Ellis, 60 to 10, etc.), Congestion Management Plan development, Countywide Transportation Plan administration, and participation in air quality conformity planning with SLAG and AQMD. Bechtel Corporation Csvd Comna� • • • • • • • • 4. Continued technical and management assistance with commuter rail issues including development of track improvements, stations sites, hazardous waste investigations for right-of- way acquisitions, review of JPA reports and issues as requested. 5. Continued assistance with project scheduling, maintenance of cost tracking systems, and development of financial plan updates. 6. Development of right-of-way acquisition programs for protective and hardship situations as well as potential eminent domain acquisitions for Route 79. For this activity we plan to use a local casual employee. In order to maintain consistent billing rates, we have created a new lower multiplier for this category of employee. These proposed additional services are complementary to our existing agreement and previously approved Amendments Nos. 1 through 4. Sincerely, Bechtel Corporation A. — 4444i gts^ somas . L mmers Manager, Highway Projects Enclosure: Amendment No. 5 to the Agreement between Bechtel Corporation and the Riverside County Transportation Commission including revised and conformed Appendices A, B, and C. cc: Mark Massman (Bechtel - Riverside) Louis Martin (Bechtel - Riverside) Naim Sawires (Bechtel Controller - Norwalk) APPENDIX "A-3" AMENDMENT NO. 5 TO THE AGREEMENT BETWEEN THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION AND BECHTEL CIVIL, INC. DATED June 12, 1991 . "SCOPE OF WORK" This amendment to the agreement is to cover additional Project Development Management Services to be provided by Bechtel in the July 1, 1991 to June 30, 1992 fiscal year. These services are supplementary to those provided in previous amendments. Scope of Added Services The added scope of services to be provided in the 1991/1992 fiscal year are identified in bold in Appendix A. Schedule of Added Services The added schedule of milestone tasks to be completed in the 1991/1992 fiscal year are identified in bold in Appendix B. Added Cost of Services The added cost for the continuing services, new tasks, and associated direct costs added by this amendment are estimated to be as follows: Added Project Development Management Service = $1,650,000 Direct Costs for - automobile operation and maintenance - travel reprographics/graphics computer support communications & postage other project related cost Extra Mork (to be authorize at the discretion of the Executive Director) Total Additional Cost of Services Subtotal = $35,000 $65,000 $1,750,000 There are modifications to the cost terms as outlined in Appendix C. All services provided pursuant to this agreement shall be governed by and provided subject to all applicable provision of the original agreement between the parties including without limitation the insurance and indemnification provisions. • • • • • • • • In witness, thereof, the Commission has caused the Agreement with Bechtel Civil, Inc. to be amended and subscribed in its behalf by binding authority, and the Consultant has caused the Agreement to be amended and subscribed on its behalf be duly authorized signees. RIVERSIDE COUNTY TRANSPORTATION COMMISSION By Kay Ceniceros, Chairperson Date BECHTEL CIVIL, INC. (now known as Bechtel Corporation) By Vice President Date Approved as to Form and Legality By Dallas Holmes Best, Best & Krieger Counsel for the Riverside County Transportation Commission Date APPENDIX "A" SCOPE OF SERVICES 1.0 Assist Commission and Caltrans in defining the appropriate roles and responsibilities in project development and implementation for the Riverside County Transportation Commission Transportation Improvement Plan. This will involve review of the various approaches of existing sales tax authorities, discussions with Commission members, and negotiations with Caltrans. 2.0 Provide support to Commission for project management and contract administration for the Route 91 project design engineering. This would include assistance with final interview selection (November 16, 1988), working with Caltrans Districts 8 and 12 to negotiate work scope and cost (prior to January 1989), and monitoring work (project scope and timing) in Commission's and Orange County Transportation Commission's interest. 3.0 Support Commission with project management and contract administration associated with initiating the preliminary engineering, environmental studies, and design engineering (if applicable) for priority projects. This would include assistance to Commission and Caltrans to prepare RFP's and participate in consultant selection processes. Priority projects for which assistance would be provided are as follows: o 60/91/215 Interchange o Commuter rail, including more detailed work for the Riverside to Orange County service and preliminary study of the Riverside-Perris-Hemet/San Jacinto Services. o Sanderson Avenue bridge (Route 79 project) and Route 74 widening in Perris. o Projects on the CTC's 1988 STIP Appendix Standby List (i.e. Balance of Route 86, Route 60 through Moreno Valley, and the balance of Route 79 from Beaumont to the Sanderson Bridge project). o Balance of Western County highway program including Route 60 from Valley Way to the 60/91/215 Interchange, Route 215 from the easterly junction with Route 60 to Route 10 including the portions in San Bernardino County, Route 91 from the 60/91/215 Interchange to the Orange County Line, Route 74 from Route 15 to Route 215, and the Interchange Improvement program. • • • • • • • o Route 111 in the Coachella Valley o Cajalco Corridor Study o Support Commission in the review of the State Route 91 CPTC Toll road proposal o Support Commission in the demolishing and removal improvements for the City of Perris as part of Right -of -Way acquisitioning for Route 74 projects o Support Commission in the pre -acquisition, Environmental and Hazardous waste material site inventory for proposal commuter rail stations o Assignment of a full time Senior Rail Engineer to assist Commission in the development of Commission rail projects, including station, project design and right-of-way acquisition 4.0 Support Commission with developing a plan for implementing project development for the overall Improvement Plan. This includes working with Commission's financial advisors in developing the program expenditure and bonding plans. o Prepare Quarterly Expenditure and progress reports for the Rating Agencies. 5.0 Support Commission with specific initial project development tasks for the Measure A program including: o Preparation of applications for SB300 funding for project routes meeting the eligibility criteria. o Prepare a Study Report for the 60/91/215 Interchange right-of-way requirements. Study has been expanded to include study of right-of-way requirements for all four quadrants. o Assist Commission with development of scope, cost, and implementation criteria for the economic development and circulation improvement interchange improvement programs. o Assist Commission with review of Caltrans scope and cost estimates for Measure A projects, compare with Bechtel estimates, and evaluate differences. • • o Prepare a study report to assess the potential Right -of way and access impacts on future Riverside Marketplace developments along Route 91 o Route 60 to Route 10 (North/South) Corridor Study o Assist Commission in the development of the Congestion Management Plan o Assist Commission in working with SCAG on the update of the Region Origin and Destination Survey o Assist Commission in the development of scope, cost and acquisition of Park and Ride lots o Assist during the Construction phases, attendance of meetings, review of Change Orders for Route 91 ROv work o Assist Commission with Air Quality issues and conformity process to include performing studies, attending meetings and preparing reports o Assist Commission in working with BCAG on Long Range Corridor Studies o Assist Commission with the Management of Contracts for the County wide Transportation Plan o Assist Commission in working with the Western Riverside Council of Governments (WRCOG) on Transportation planning efforts o Assist Commission with Project Development of the Monterey Interchange project o Development of a right-of-way acquisition program 6.0 Support Commission by developing an in-house project controls system including: o Implement project control system including engineering planning and control, cost control, CPM schedules, milestone reporting, computerized variance and exception reporting, and highlighting of problem areas. o In coordination with Caltrans and with 'their assistance, develop and implement a Measure A project cost control program using a trend analysis system. o In coordination with Caltrans and with their assistance, provide an early warning system of • • • • potential schedule delays and a basis for recommended actions to recover identified schedule slippage. Enable early identification of areas where Commission could provide technical staff assistance to recover identified schedule delays. o Develop a close working relationship with Caltrans Project Controls Group to enhance the progress of Measure A projects and to enable Caltrans to better prioritize their work breakdown structures. 7.0 Support the Commission with additional Project Management and Administration functions including: o Through Commission staff, provide regular support to the Commission including preparation of studies, reports, public presentations, etc. o Prepare Monthly Progress Reports which records project progress, highlights problem areas, and forecasts overall program costs and schedule. o Prepare project procedures to describe the requirements and controls placed upon the Commission. Procedures will be developed to control costs, provide documentation, administer contracts, and govern other activities as necessary. o Develop and implement project and correspondence action item tracking system. 8.0 Support the Commission through project coordination with Caltrans as follows: o Assist the Commission in developing Commission/ Caltrans Cooperative Agreements as required. Participate in modifying or consolidating existing agreements and developing new agreements. Negotiate with Caltrans, as requested by the Commission for engineering, right-of-way acquisition, and construction management agreements. o Work with Caltrans to develop baseline documents for Overall Project Control including standards, prioritization of improvements, project scope, budget, schedule, and cash flow. • • o Assist Caltrans in developing work plans for engineering and right-of-way acquisition to meet schedule targets. Assist Caltrans in establishing engineering production and performance goals. Develop a detailed current year forecast and a summary ten year forecast for project development. Specify division of effort between Caltrans and private consultants. o In conjunction with Caltrans staff, meet regularly with Caltrans management to coordinate on issues of policy, priority, resources, etc. related to successful implementation of the Measure A program. 9.0 Provide Technical Project Development support to Caltrans as follows: o Assist Caltrans with in-house environmental studies by providing qualified environmental personnel as defined by Caltrans. 10.0 Provide technical support and training to Commission/Caltrans Measure A staff including: o Definition, procurement, and implementation of Local Area Network System (LANS) for the RCTC/Caltrans combined Riverside office. o Technical training on the LANS and computer software as required. o Preparation of presentation graphics as required. • • • • APPENDIX "B" MILESTONE SCHEDULE 1. Schedule of Work: Bechtel shall conform with the schedule set forth herein, except as otherwise modified in the Agreement. In the event the schedule of work is so modified, Bechtel will prepare a revised schedule to be substituted herein upon approval by the Commission. 2. Milestone schedule: The Commission and Bechtel agree on the scope of work in Appendix "A" and its completion in accordance with the following milestone schedule dates: MILESTONE o Begin Program Services o Complete Project Development Management Implementation Plan for selected projects o Complete Strategic Plan Outline o Complete 60/91/215 Interchange ROW study o Implement project controls system o Prepare draft Interchange Improvement Program o Prepare Project reporting system o Complete Project Staffing o Develop.Integrated Project Development Schedule for all Measure A projects o Provide support to financial and bonding plans o Initiate Project development contracts for Route 74 and 79 o Complete the Financial Plans updates DATES 11/15/88 04/15/89 06/30/89 12/10/89 09/30/89 01/10/90 02/01/90 03/01/90 06/30/91 As Required 9/30/90 8/02/91 STATUS Completed Completed Not Required Completed Completed Completed Completed Completed Completed • • o Develope Right-of-way acquisition plan 3/31/92 o Prepare and issue Contract 8/01/91 for the Monterey Interchange o Complete Phase I of pre-acquisi- 9/02/91 tion environmental 6 Hazardous waste material site inventory for proposed commuter rail stations o Delivery of final report Phase I 11/01/91 audit 6 environmental analysis for proposed commuter rail stations o Prepare Quarterly expenditure and 6/30/91 progress reports for the Rating Agencies Note: Changes identified in this section from the original agreement and last amendment are identified in bold characters. • • • • • • APPENDIX "C" COMPENSATION AND PAYMENT For the performance of the Services, Commission shall pay Bechtel, in the manner and at the times herein specified. Compensation in an amount equal to the sum of base salaries and wages times a multiplier, plus Other Direct Costs as set forth in Section C. below: A. Base Salaries and Wages No Changes B. Multiplier The multiplier to be applied against base salaries and wages to determine compendation shall be as follows: a) For personnel assigned to the Program Office in Riverside County, the multiplier shall be 2.231. b) The multiplier of 2.231 includes: (i) base salaries and wages; (ii) Bechtel's established rate of thirty-nine and nine -tenth percent (39.9%) for payroll additives to cover all employee benefits and allowances for vacation, sick leave, holiday and company portion of employee insurance and social and retirement benefits, all federal and state payroll taxes, premiums for public liability and property damage liability insurance, Workers' Compensation and Employers' Liability Insurance, and all other insurance premiums measured by payroll costs, and other contibu- tions and benefits imposed by an applicable law and regu- lation; (iii) and allowance for forty-five percent (45%) of Items (i) and (ii) to cover the cost to Bechtel of maintaining and operating established offices; and (iv) Bechtel's fee of ten percent (10%) of items (i) (ii) and ( iii) . c) For personnel assigned from the Los Angeles office in the support of the. Services the multiplier shall be 2.693. The multiplier of 2.693 includes the same items as above in (b) except that the allowance for indirect cost is seventy-five percent (75%) in lieu of forty-five percent (45%) . d) For personnel assigned from the San Francisco Office in the support of the Services the multiplier shall be 2.736. The multiplier of 2.736 includes the same items as in (b) and (c) except the San Francisco payroll tax of one and • • six -tenth percent (1.6%) has been added. e) For personnel hired as hourly status employees (Casual) assigned to the program office in Riverside County, the multiplier shall be 1.783. The multiplier of 1.783 includes the same as item (b) except the payroll additive rate shall be eleven and eight -tenth percent (11.8%) to cover all federal and state payroll taxes, premiums for Comprehensive General Liability Insurance and Workers' Compensation and Employers' Liability Insurace and other contributions and benefits imposed by an applicable law and regulation. Casual employees are those clerical, professional or tech- nical employees hired to work on a temporary replacement basis or for a limited period of time. They are paid on an hourly basis. Employment is offered with no guarantee of hours to be worked per week or guarantee of consecutive days or weeks of employment. f) For the overtime portion of wages, the multiplier shall be the same as for straight time wages. C. Other Direct Costs and Rates Revise paragraph 3. to read: 3. All costs associated with consultants, subcontracts, and other outside services for which Bechtel is directly responsible for performance of the work plus an amount equal to 5% of the costs for fee. For costs associated with consultants, subcontracts, and other outside services for which Bechtel is not responsible for performance of work.but is acting as Commission's agent for accomplishing work there will be no added fee. Bechtel shall, however, be reimbursed for the costs associated with implementing subcontracts, purchase orders, etc. as outlined in Sections A. and B. Add paragraph 5. as follows: 5. Costs associated with leasing, maintaining, insuring, and operating dedicated project vehicles located at the project office in Riverside. D. Manner and Times of Payment No Changes • E. Limitation of Costs Change to read as follows: The Maximum Compensation payable to Bechtel under this Agreement is equal to the annual authorization by the Commission delineated in a signed contract amendment. If, at any time, Bechtel has reason to believe that the total compensation payable for the performance of the Services will exceed the Maximum Compensation, Bechtel shall notify the Commission immediately in writing to that effect, indicating the estimated additional amount necessary to complete the Services. Any cost incurred by Bechtel in excess of the Maximum Compensation shall be at Bechtel's own risk. Bechtel shall have no obligation to perform any Services, the cost of which is in excess of the amount agreed to in signed contract amendments unless and until the costs and compensation of any such additional services are agreed upon by Bechtel and the Commission. • • • PLANNED STAFFING POSITIONS BECHTEL - Other ESTABLISHED BECHTEL OFFICES (San Francisco and Norwalk, CA) Bechtel will provide the services of the following staff in its established offices and in offices furnished by ROTC, supplemented by business trips to RCTC offices as required to complete the above scope of services through June 30, 1992. Total Estimated Hours Project Manager - Full Time 1900 Project Controls Engineer - Full Time 1900 Senior Scheduler - Full Time 1900 Cost Analyst - Part time 670 Senior Highway Engineer - Full Time (4) 7600 Senior Rail Engineer - Full Time 1900 Senior Traffic Engineer - Full Time 1900 Environmental Manager - Full Time 1900 Right -Of -Way Manager - Part Time 700 Administrator - Full Time 1900 Management and Technical support for 1100 the above, of approximately Notes: 1) Changes identified in this section from the original agreement are identified in bold characters. 2) Full Time staff indicates dedicated staff located in Riverside from July 1, 1991 through June 30, 1992. • • •