HomeMy Public PortalAbout1242023 Planning and Development Board Agenda Packet
PLANNING AND DEVELOPMENT BOARD
REGULAR MEETING AGENDA
DECEMBER 4, 2023
6:00 P.M.
CITY COUNCIL CHAMBERS
The Public is invited to view our meetings on the City of Crestview Live stream at https://www.cityofcrestview.org or the City of Crestview Facebook Page.
1 Call to Order
2 Pledge of Allegiance
3 Approve Agenda
4 Public Opportunity to speak on Agenda items
5 Consent Agenda
6 City Manager Comments
6. 1. City Manager Presentation - City Council Vision and Strategic Plan
7 Ordinance on 1st reading/ Public Hearing
8 Ordinances
9 Final Plats and PUDS
10 Special Exceptions, Variances, Vacations and Appeals
11 Action Items
12 Director Report
12. 1. Director Update
13 Comments from the Audience
14 Adjournment
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hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any political subdivision thereof shall include in the notice of
any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that, if a person
decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of
the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and
evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). In accordance with Section 286.26, F.S.,
persons with disabilities needing special accommodations, please contact Maryanne Schrader, City Clerk at cityclerk@cityofcrestview.org or 850-628-1560 option 2 within
48 hours of the scheduled meeting.
Page 1 of 24
CITY OF CRESTVIEW Item # 6.
Staff Report
PLANNING AND DEVELOPMENT
BOARD MEETING DATE: December 4, 2023
TYPE OF AGENDA ITEM: Presentation
TO: Planning and Development Board
CC: City Manager and City Attorney
FROM: Community Development Services
DATE: 11/30/2023
SUBJECT: 1. City Manager Presentation - City Council Vision and Strategic Plan
BACKGROUND:
Currently, the City is in the process of drafting a new Comprehensive Plan through their consultant, Kimley-
Horn and Associates. Our consultant has completed the draft graphic Data Inventory and Analysis, which
includes and analyzes data and information about our City and surrounding area to inform the goals, objectives
and policies of the Comprehensive Plan. Our consultant will be conducting a presentation and workshop
pertaining to these goals, objectives and policies at the January meeting.
DISCUSSION:
Following recommendation from the board and consideration among staff, and ahead of the goals, objectives
and policies presentation and workshop, it was determined that a presentation informed by the current vision of
the City Council, as well as the SWOT (Strengths, Weaknesses, Opportunities, Threats) Analysis and priorities
in the 2023-2028 Strategic Plan would be helpful for the board to consider moving forward.
These current objectives and priorities can help inform and drive some of the Goals, Objectives and Policies
that may be placed in the plan, but are not necessary to be included by Statute.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of
public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Page 2 of 24
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
N/A
RECOMMENDED ACTION
No action necessary.
Attachments
1. 2023-2028 Strategic Plan
Page 3 of 24
S T R A T E G I C
P L A N
C I T Y O F C R E S T V I E W
2023-2028
Page 4 of 24
Introduction
City of Crestview 2023-2028 Strategic Plan
City Council and Residents,
I am excited to share the City of Crestview Strategic Plan for 2023-2028. Our mission is to
improve the quality of life by providing exceptional municipal services. While this may
seem simple, to achieve this mission, staff and elected of cials must be diligent and work
together.
This strategic plan outlines our commitment to excellence, improvement, and sustainable
growth. It is a roadmap that embraces change as an opportunity and seeks to harness our
communities’ strengths to propel us forward.
Key highlights of this strategic plan include:
- A relentless focus on our community, their needs, and exceeding their expectations.
- Dedication to our city's workforce, their growth, empowerment, and fostering a culture
of continuous learning.
- A commitment to sustainability and civic responsibility, making a positive impact on our
local society and the environment.
This document serves as an overview of our strategic plan, providing insight into our
mission, vision, values, goals, and key initiatives. As you delve deeper into the subsequent
sections, you will gain a comprehensive understanding of our strategic direction.
Thank you for your trust and support.
Tim Bolduc
City Manager, City of Crestview
City of Crestview Strategic Plan | Crestview Page 2
Page 5 of 24
Planning Process
The City of Crestview developed it's rst strategic plan in
2019. An update to the original plan was completed in
March 2021.
In February 2023, the City of Crestview began preparation
for plan development by publishing a community survey.
This survey received over 1400 responses. On March 29th,
2023, we held a stakeholder meeting with 70 participants,
including members of the business and non-pro t
community, department heads, city council members,
county government leaders and local military
representatives. During this meeting, we discussed the
results of the community survey, SWOT analysis, and
future goals.
During the July 2023 budget workshop, the City Council
con rmed its priorities, focus areas, and strategic goals.
This plan was adopted by the council on August 28th,
2023.
City of Crestview Strategic Plan | Crestview Page 3
Page 6 of 24
Crestview City Council
The Crestview City Council consists of ve members. Three members are elected from Crestview's three precincts, and
two are "at large" members. They are elected for four-year terms of of ce. Council members assume of ce on the rst
regular meeting after the general election in November. The Mayor Pro-Tem is chosen by the Council members prior to
April 1 of each year.
(Left to Right) Doug Capps, Ryan Bullard, Cynthia Brown, Joe Blocker, Mayor JB Whitten, Mayor Pro Tem Andrew Rencich,
City Manager Tim Bolduc, and City Clerk Maryanne.
City of Crestview Strategic Plan | Crestview Page 4
Page 7 of 24
Leadership Team
The City of Crestview is a council-manager form of government led by Tim Bolduc, City Manager. The City Manager is
responsible for the day-to-day operations of the city.
City Clerk, Maryanne Schrader, was appointed by the City Council in November 2021. The City Clerk's of ce provides
administrative support to the council and serves as the custodian of records for the city.
The Public Services department consists of the Streets, Stormwater, Water, Sewer, Engineering, Building and Facility
Maintenance, Fleet, and Inventory management divisions. Michael Criddle, MPA, is our Public Services Director.
The Parks and Recreation department consists of Athletics, Library, and Cultural Services.
The Police department consists of police services, including investigations, professional standards, patrol, administration
and records, code enforcement, and animal care services. Our Police Chief is Stephen McCosker, MS,MPA.
The Fire department includes re services, inspections, public education and emergency communications. Our Fire Chief,
Anthony Holland, has been with the City of Crestview for over 25 years and started when the re department was a
volunteer department.
The Financial Services department includes our accounting and utility billing division. Our Finance Director is Gina
Toussaint.
The Administrative Services department was created in 2020 and consists of information technology, human resources,
and risk management. The Administrative Services Director is Jessica Leavins, MS.
The Community Development Services department is led by Barry Henderson and consists of planning and zoning and
building inspections and permitting.
City of Crestview Strategic Plan | Crestview Page58
Page 8 of 24
Mission, Vision and Values
Our Vision
To be known as a forward-thinking, hospitable and growing community that embraces diversity with a family-centric
culture
Our Mission
To improve the quality of life by providing exceptional municipal services.
Our Values
The Crestview City Council adopted its foundational and experiential values in 2019 and reaf rmed these values in 2023.
Experiential Values
Core Values
City of Crestview Strategic Plan | Crestview Page 6
Page 9 of 24
SWOT Analysis
A SWOT analysis is a fundamental analytical framework employed in strategic planning, offering a systematic assessment
of an organization's internal strengths and weaknesses, juxtaposed against the external opportunities and threats it faces.
This structured evaluation serves as a foundational component of strategic planning.
Strengths
Community Partnerships
Crestview Area Chamber of Commerce
City leadership
Educational opportunities
Downtown area
Citizen involvement
Location
Youth
Vision
Growth
Community Character
Weaknesses
Financial Resources
Traf c
Mobility
Infrastructure
Workforce development
Lack of diversity
Pacing the growth
Managing the growth
Commercial development
Economic development
Lack of employment opportunities
Lack of parks and recreation
Lack of Nightlife
Opportunities
Affordable housing developments
Financial strategy development
Downtown mobility plan implementation
Utility expansion
Drug awareness programs
Threats
Growth rate
Future workforce
Cost of living
Social media
Socioeconomic disparity
City of Crestview Strategic Plan | Crestview Page 7
Traf c mitigation
Infrastructure expansion
Recreation
Page 10 of 24
Focus Areas
Community Culture
Overall
Progress
\N/A%
Goals
1
FY24 Budget
Allocation
%
$
Play Overall
Progress
N/A%
Goals
3
FY24 Budget
Allocation
%
$
Opportunity Overall
Progress
N/A%
Goals
2
FY24 Budget
Allocation
%
$
Mobility Overall
Progress
N/A%
Goals
1
FY24 Budget
Allocation
%
$
Safety Overall
Progress
N/A%
Goals
6
FY24 Budget
Allocation
%
$
Community Character
Overall
Progress
N/A %
Goals
1
FY24 Budget
Allocation
%
$
City of Crestview Strategic Plan | Crestview Page 8
Page 11 of 24
Communication Overall
Progress
N/A%
Goals
2
FY24 Budget
Allocation
%
Infrastructure Overall
Progress
N/A%
Goals
2
FY24 Budget
Allocation
%
Organizational
capacity, effectiveness,
and ef ciency
Overall
Progress
N/A%
Goals
6
FY24 Budget
Allocation
%
Financial Sustainability Overall
Progress
N/A
Goals
5
FY24 Budget
Allocation
%
City of Crestview Strategic Plan | Crestview Page 9
Page 12 of 24
Focus Areas
Community Culture
Develop a speci c identity for Crestview.
Budget Allocation
of total 2024 Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
Through 2028 continue to
implement the "Choose
the View" campaign.
Action Items 3 Progress
No data available
Status
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 3 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 10
Page 13 of 24
Focus Areas
Play
Expand recreational and entertainment activities within the city.
Budget Allocation
of total 2024 Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
By 2027, create a culture
for an 18-hour day in the
Community
Redevelopment Agency
district by increasing
participating businesses
by 40%.
Action Items 4 Progress
No data available
Status
Evaluate internal and
external partnerships.
Action Items 2 Progress
No data available
Status
Develop and implement a
recreational improvement
plan.
Action Items 4 Progress
No data available
Status
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 10 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 11
Page 14 of 24
Focus Areas
Opportunity
Promote an environment that encourages economic and educational opportunity.
Budget Allocation
of total 2024 Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
Improve processes for new
business development
Action Items 6 Progress
No data available
Status
Increase downtown
businesses that participate
in a 18 hour day.
Action Items 4 Progress
No data available
Status
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 10 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 12
Page 15 of 24
Focus Areas
Mobility
Provide safe, ef cient, and accessible means for mobility.
Budget Allocation
of total 2024 Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
By 2026, develop a long
term mobility plan and
funding strategy.
Action Items 6 Progress
No data available
Status
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 6 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 13
Page 16 of 24
Focus Areas
Safety
Ensure the continuous safety of citizens and visitors.
Budget Allocation
of total 2024 Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
Increase education and
gain voluntary compliance
with traf c laws.
Action Items 0 Progress
No data available
Status
No data available
Become an state
accredited law
enforcement agency.
Action Items 0 Progress
No data available
Status
No data available
Opioid awareness and
training
Action Items 0 Progress
No data available
Status
No data available
Improve pedestrian access,
visibility, and protection.
Action Items 0 Progress
No data available
Status
No data available
Improve citizen relations .Action Items 1 Progress
No data available
Status
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 6 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 14
Page 17 of 24
Focus Areas
Community Character
Promote desirable growth with a hometown atmosphere.
Budget Allocation
of total 2024 Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
Improve the public
perception of the City of
Crestview.
Action Items 4 Progress
No data available
Status
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 4 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 15
Page 18 of 24
Focus Areas
Communication
To engage, inform, and educate the public and staff.
Budget Allocation
of total 2024 Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
By 2028, reduce opiod
related overdoses in our
area through awareness.
Action Items 2 Progress
No data available
Status
Engage, inform, and
educate the public and
staff.
Action Items 2 Progress
No data available
Status
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 4 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 16
Page 19 of 24
Focus Areas
Infrastructure
Satisfy current and future infrastructure needs.
Budget Allocation
of total 2024
Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
By 2028, complete the
wastewater collection
system expansion.
Action Items 2 Progress
No data available
Status
By 2028, develop and
implement the
infrastructure expansion
west of state highway 85
and south of state highway
90.
Action Items 8 Progress
No data available
Status
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 10 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 17
Page 20 of 24
Focus Areas
Organizational capacity, effectiveness, and ef ciency
To ef ciently provide the highest quality of public services.
Budget Allocation
of total 2024 Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
Improve the process for
new business
development.
Action Items 5 Progress
No data available
Status
Obtain and maintain
competent staff.
Action Items 5 Progress
No data available
Status
Develop and implement a
strategy to address
increased minimum wage
and pay compression.
Action Items 2 Progress
No data available
Status
Develop and implement
the infrastructure
expansion west of state
highway 85.
Action Items 7 Progress
No data available
Status
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 26 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 18
Page 21 of 24
Focus Areas
Financial Sustainability
Maintain the City's long-term nancial sustainability.
Budget Allocation
of total 2024 Budget
Goals
●Complete ●On Track ●Minor Disruption ●Major Disruption ●Not Started ●Future
Continue to demonstrate
long term nancial
stability.
Action Items 3 Progress
No data available
Status
Maintain fully funded
reserves
Action Items 1 Progress
No data available
Status
Increase community
partnerships and
volunteerism
Action Items 0 Progress
No data available
Status
No data available
Identify and implement
new ways to increase
ef ciency to reduce cost
Action Items 0 Progress
No data available
Status
No data available
Identify additional revenue
sources
Action Items 0 Progress
No data available
Status
No data available
Overall Progress
●Complete 0 Action Items (0%)
●On Track 0 Action Items (0%)
●Minor Disruption 0 Action Items (0%)
●Major Disruption 0 Action Items (0%)
●Not Started 4 Action Items (100%)
●Future 0 Action Items (0%)
0%
Complete
City of Crestview Strategic Plan | Crestview Page 19
Page 22 of 24
CITY OF CRESTVIEW Item # 12.
Staff Report
PLANNING AND DEVELOPMENT
BOARD MEETING DATE: December 4, 2023
TYPE OF AGENDA ITEM: Presentation
TO: Planning and Development Board
CC: City Manager and City Attorney
FROM: Community Development Services
DATE: 11/30/2023
SUBJECT: 1. Director Update
BACKGROUND:
This is a presentation of development activities that have occurred since the last Planning and Development
Board meeting.
DISCUSSION:
Development
Orders Issued:
Eden Lake Subdivision - 184 lot subdivision located at the south of Highway 90 East, and
east of Victory Lane.
Crosspoint Church Parking Lot - Expansion to existing parking lot at Crosspoint Church,
including 34 new parking spaces across about 11,000 square feet.
Final Plats: No final plats have been approved or recorded since the last Planning and Development
Board Meeting.
New Development
Applications:
Murphy Oil - Redevelopment of the old Hardee's restaurant into a 2,824 square foot
convenience store and fueling station at the corner of S Ferdon Blvd. and Cracker Barrel
Dr.
Tractor Supply Expansion - Expansion of existing Tractor Supply retail center on 4.42 acres
at the corner of Highway 90 East and Coleman St. to include a 3,840 square foot
greenhouse and drive-thru bay, an 11,200 square foot building for general commercial use,
and a 1,250 square foot coffee shop with drive-thru.
Miscellaneous: As mentioned at the previous meeting, we will have a Comprehensive Plan presentation
and workshop at the January 2nd Planning and Development Board meeting.
Additionally, in May of this year, the City adopted the Local Housing Assistance Plan
(LHAP) to receive State Housing Initiatives Partnership (SHIP) funds to use to assist in the
development/construction of affordable owner-occupied and rental housing. As part of this
process, it is necessary for the City to form a committee to evaluate our current Land
Development Regulation, Comprehensive Plan, and any policies and procedures to
recommend any specific actions or initiatives to encourage or facilitate affordable housing.
Page 23 of 24
They may also recommend the inclusion of affordable housing incentives into the LHAP,
which are spelled out in Florida Statutes § 420.9075. The statute allows for a member of
the local planning agency to sit on that board. We expect that board to meet once or twice
in the first quarter of 2024 to make the aforementioned recommendations. Staff is working
to see if such meeting(s) can be conducted immediately prior to a Planning Board meeting
as well, though that may not be possible.
If any members of the Planning Board are interested in serving on that committee, please
feel free to email us, and we will provide that information to the City Council, since they
ultimately make the appointments to the committee. If you'd like any more information on
the responsibilities of that committee, feel free to email us, and we can provide that
information as well.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
Varies by project.
RECOMMENDED ACTION
No action required.
Attachments
None
Page 24 of 24