HomeMy Public PortalAbout2014.003 (01-07-14)RESOLUTION NO. 2014.003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING AN AGREEMENT WITH DECKSIDE POOL IN AN AMOUNT NOT TO
EXCEED $20,000 FOR THE MAINTENANCE AND, REPAIR OF THE POOL AND
FOUNTAINS
WHEREAS, the Natatorium pool and fountains require maintenance and repair
for public safety and aesthetic; and
WHEREAS, the cost to maintain and repair the pool and fountains exceed the
City Manager's purchasing limit; and
WHEREAS, to avoid disruption of services, Deckside Pool can continue the
maintenance and repairs pending the completion of a competitive bid process.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That the City Council approves an Agreement with Deckside Pool
to provide maintenance and repair services to the Natatorium Pool and Bateman Hall
fountains in a form approved by the City Attorney for a not to exceed amount of
$20,000.
Section 2. That the City Council authorizes the Mayor to execute an
Agreement with Deckside Pool.
Section 3. That the City Council authorizes to include pending invoices
currently with Deckside Pool to be included in the Agreement.
Section 4. Pursuant to the Lynwood Municipal Code Section 6- 3.13(a)(3), the
City Council by way of a 4 /5ths vote that the City Council finds that it may be more
economically and efficiently effected to continue with Deckside Pool for FY14 and to
authorize staff to initiate a competitive bidding process to secure a vendor for FYI 5.
Section 5. That this Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 7`h day of January, 2014.
ide Castro, Mayor
ATTEST:
Maria Quinonez, City C erk
APPROVED AS TO FORM:
Fred Galante, City Attorney
APPROVED AS TO CONTENT:
O)OW
Ric and N. Warrie,
Interim.City Manager
/
M'- i Ii o Murga, D/rEictof ,
Public Worksl ity Engineer
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the 7th day of January, 2014.
AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN -BEAS, SOLACHE
HERNANDEZ AND CASTRO
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
VM-zbaQuinonez, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City
Council of said City, do hereby certify that the above foregoing is a full, true and correct
copy of Resolution No. 2014.003 on file in my office and that said Resolution was
adopted on the date and by the vote therein stated. Dated this 7th day of January,
2014.
Maria Quinonez, City Clerk
City of Lynwood Purchase Order Terms and Conditions
1. Agreement. Issuance of the foregoing Purchase Order
(which may be for goods, services or a combination of
both) by the City of Lynwood ( "City'): (a) constitutes
acceptance of the Vendor's offer on the terms and
conditions stated in the Purchase Order, these Terms
and Conditions and all other accompanying documents or
attachments referenced in the Purchase Order, and (b)
forms a contract. Vendor agrees that the only terms and
conditions that are applicable to the Purchase Order are
those issued by the City and no other terms and
conditions shall be binding upon the Parties. Any
additional or different terms or conditions offered by the
Vendor are hereby rejected. If a court of competent
jurisdiction holds any part of the foregoing Purchase
Order invalid, the balance shall retain its full force and
effect. The Purchase Order, these Terms and Conditions
and any additional documents, exhibits or attachments
incorporated by reference in the Purchase Order, totaling
eight (8) pages, set forth the entire agreement between
Vendor and City:
2. Acknowledgment. Vendor acknowledges that it has
received all applicable plans, specifications, descriptions,
drawings, data, and all additional documents, exhibits or
attachments to which reference is made in the Purchase
Order and in all other accompanying documents or
attachments referenced therein. Vendor further
acknowledges that the plans, specifications, descriptions,
drawings, data, and other documents are adequate to
enable Vendor to determine fairly its ability to procure the
items ordered, and /or to perform the work or services
specified, in the Purchase Order, at the price and in
accordance with the specified delivery date(s) and /or
performance schedule(s) set forth therein. Vendor
represents and warrants that it now has, or it can readily
procure without the City's assistance, all the items,
facilities, and /or labor necessary for performing the
Purchase Order.
3. Assignment. Vendor shall not delegate or subcontract
any of the duties or obligations or assign any rights or
claims under the foregoing Purchase Order without City's
prior written consent.
4. Authorized Distributor. Vendor shall be an authorized
distributor of the product sold or must be able to show
substantial evidence that the product manufacturer will
.honor the manufacturer's warranty of the product when
purchased by the City from the Vendor. The City reserves
the right to cancel the foregoing Purchase Order if the
manufacturer refuses to honor the product warranty.
5. Backorders & Product Substitution. The Vendor
shall not backorder any item without first requesting
authorization from the City, nor make any product
substitution without prior written authorization from the
Purchasing Officer.
6. Changes in Purchase Order. It is mutually
understood and agreed that no alteration or variation of
the terms of the foregoing Purchase Order shall be valid
unless made in writing and signed by the appropriate
officer of the City or his /her authorized designee, and that
no oral understandings or agreements not incorporated
therein, and no alterations or variations of the terms
thereof unless made in writing between the parties, shall
be binding. The City will not compensate Vendor for
goods or services not authorized by written Change
Order. The City shall have the right to revoke, amend, or
modify the foregoing Purchase Order at any time by
issuance of a written Change Order. Vendors failure to
respond within ten (10) days to a written Change Order
shall constitute Vendors acceptance of the change
without price or other adjustment.
7. Compliance with Laws — Goods and Services. All
goods and services shall comply with all current federal,
state, and local laws and regulations relative thereto,
including but not limited by those set forth by the
California Occupational Safety and Health Act (Cal -
OSHA). Vendor further agrees to indemnify, defend and
hold the City harmless for any failure to so conform. If, in
connection with the specified goods, Vendor is required .
to comply with the Occupational Safety and Health Act's
hazardous communications standard, VENDOR SHALL
PROVIDE COPIES OF APPLICABLE MATERIAL
SAFETY DATA SHEETS (MSDS) AT THE TIME OF
DELIVERY OF THE GOODS.
8. Conflict of Interest. Vendor represents and warrants
that no officer or employee of Vendor is currently a
council member, officer, or employee of the City, or a
member of its boards, commissions, or committees,
except to the extent permitted by law. Vendor further
represents and warrants that no council member, officer,
or.employee of City has, or shall have, any direct or
indirect financial interest in the foregoing Purchase Order.
9. Default by Vendor /Breach of Contract. The City
reserves the right to cancel at any time, any or all items
not delivered as directed and within the time specified. In
case of default by Vendor, the City may procure the
goods or services from any source available and may
charge the difference between the price named in the
Purchase Order and the actual cost thereof to the
Vendor. Prices paid by the City shall be considered the
prevailing market price at the time such purchase is
made.
10. Delivery/Performance - Time is of the Essence.
Time is of the essence in this contract and failure to
deliver the goods or render the services specified in the
Purchase Order shall be a material breach of this
contract. If Vendor cannot deliver goods and or render
services within the time specified on the Purchase Order,
Vendor shall promptly notify City of the earliest possible
date for delivery /performance. Notwithstanding such
notice, City may terminate the foregoing Purchase Order
or any part thereof without liability except for services
.previously rendered and /or goods previously delivered
and accepted. City's receipt or acceptance of all or part of
a nonconforming delivery shall not constitute a waiver of
any claim, right or remedy City has under this contract or
applicable law.
11. F.O.B. Point and Title. The F.O.B. point for the
goods to be provided under the foregoing Purchase
Order shall be T.O.B. Destination' (destination to be the
address of the City unless otherwise specified, . on the
Purchase Order). Except as otherwise expressly
provided herein, title to and risk of loss on all items
shipped by Vendor, or his agent, shall pass to the City
upon the City's inspection and acceptance of such items
at the City's premises. Vendor warrants that all articles,
materials, and work are free and clear of all liens and
encumbrances whatsoever, and that Vendor has a good
and marketable title to same, and Vendor agrees to hold
City free and harmless against any and all claimants to
said article, material, or work. Transportation charges
shall be prepaid by the Vendor and added to the invoice.
City of Lynwood Purchase Order Terms and Conditions _ Page 1 of 4
City of Lynwood Purchase Order Terms and Conditions
THE ORIGINAL FREIGHT BILL MUST BE ATTACHED
TO THE SHIPMENT. No charges for transportation,
containers, packing, handling, or inside delivery will be
allowed unless specifically stated in the foregoing
Purchase Order.
12. Force Majeure. Neither party to the foregoing
Purchase Order shall be held responsible for delay or
default caused by fire, riot, acts of God, and /or war which
is beyond that party's reasonable control. City may
terminate the foregoing Purchase Order upon written
notice after determining such delay or default will
reasonably in City's sole discretion prevent successful
performance and /or timely delivery of the order.
13. Hold Harmless. Vendor shall indemnify, defend, and
hold harmless the City, and its officers, officials,
employees and agents, from and against any and all
claims asserted, liability, loss damage, expense, costs,
including without limitation costs and fees of litigation, of
every nature arising out of, directly or indirectly, or in
connection with the foregoing Purchase Order or the acts
or omissions of Vendor, Vendor's subcontractors,
employees, representatives, agents and invitees
including, but not limited to, performance of the work
hereunder or failure to comply with any of the obligations
contained herein, except such loss or damage which was
caused by the established active negligence of City or the
established sole negligence or willful misconduct of City,
its officers, officials, employees and agents. Said
indemnification and hold harmless provisions shall be in
full force and effect regardless of whether or not there
shall be insurance policies covering and applicable to
such liability, loss, damage, expense or cost. The Vendor
agrees that the use of any and all public streets and
improvements that are part of or subject to the foregoing
Purchase Order shall be at all times, prior to final
acceptance by the City, the sole and exclusive risk of
Vendor. The Vendor further specifically agrees that he
shall indemnify and hold City free of any liability for any
accident, loss or damage to the goods and /or work that is
the subject of the foregoing Purchase Order prior to its
completion and acceptance by the City.
14. Inspection, Testing, & Approval. Goods shall be
received and services rendered subject to City inspection,
testing, approval, and acceptance at City premises
notwithstanding any prior payment for such
goods /services. Goods rejected by City as not conforming
may be returned to Vendor at Vendor's risk and expense,
and shall not be replaced by Vendor without written
authorization from City. Substitutions are not permitted
except upon specific written authorization of City.
15. Invoice. Vendor shall bill the City in arrears after
goods have been shipped and /or work has been
performed. Each Purchase Order shall be invoiced
separately, and the City's Purchase Order number must
appear on all invoices and packing slips. Goods and
services provided under the foregoing Purchase Order
must not be billed with those from other Purchase Orders.
Goods shall be itemized as shown in the Purchase Order,
and tax must be shown as a separate line item. Out -of-
state Vendors must indicate their State of California Use
Tax Permit number when collecting tax. Mail one original
invoice to: City of Lynwood, Public Works Department,
11330 Bullis Road, Lynwood, CA 90262.
16. Law and Venue. The foregoing Purchase Order has
been negotiated and executed in the state of California
and shall be governed by and construed under the laws
of the state of California.
17. Material Safety Data Sheets. Vendor shall conform
to California Labor Code Section 6360 and Title 8 C.C.R.,
Sections 339 and 5194 and submit Material Safety Data
Sheets with orders of hazardous substances.
18. Patent/Copyright Indemnity. If any goods sold or
delivered to City by Vendor are protected by a patent or
copyright, Vendor agrees to indemnify and hold harmless
the City of Lynwood, its officers, agents, servants, and
employees from and against any and all suits, claims,
judgments and costs instituted or recovered against it on
account of the use or sale of such goods by City in
violation of rights under such patent or copyright.
19. Payment Terms. Payment terms shall be net thirty
(30) days from the date of receipt of invoice or
acceptance of goods and /or services, whichever occurs
last. If City is entitled to a cash discount, the period of
computation shall commence on the date of receipt of
invoice or acceptance of goods and /or services by City,
whichever occurs last. Delay caused by correction of
errors and omissions shall extend the discount period and
shall be just cause for withholding payment without loss
of cash discount by City. City may set off any amount
owed by Vendor to City against any amount owed by City
to Vendor under the Purchase Order. City shall endeavor
to pay each invoice within thirty (30) days, but shall not
be responsible to Vendor for additional charges, interest,
or penalties due to failure to pay within that period.
20. Permits, Licenses, and Other Requirements.
During the term that the Purchase Order is in force,
Vendor and its employees shall: (a) obtain and maintain
valid permits, licenses, certificates, authorizations and
other documents as required by federal, state, county,
City and other governmental or regulatory bodies to
legally procure the items ordered and /or to perform the
work or services specified in the Purchase Order; and (b)
comply with all applicable federal, state and local laws,
rules, regulations, and orders.
21. Prices. All prices shall be as stated in the foregoing
Purchase Order and are firm and not subject to
escalation.
22. Proprietary Information. (A) Upon completion or
cancellation of the foregoing Purchase Order, Vendor
shall return all designs, drawings, and blueprints (Design
Materials) that are furnished by the City for the production
of the goods. Design Materials shall not be used by the
Vendor in the production of materials for any third party
without express written consent of the City. Design
Materials involve valuable property rights of City and shall
be held confidential by Vendor. (B) Vendor shall keep
confidential and not disclose or use in any way
confidential business or technical information that the City
may disclose in conjunction with the foregoing Purchase
Order or the Vendor may learn as a result of entering City
property to deliver items or services or to perform work
hereunder.
23. Quantities. Vendor shall deliver the exact quantities
specified in the foregoing Purchase Order. City reserves
the right to reject incomplete deliveries and to return at
Vendor's risk and expense excess quantities delivered.
24. Rejection Of Disclaimers Of Warranties. THE CITY
OF LYNWOOD REJECTS ANY DISCLAIMER BY
VENDOR OF ANY WARRANTY, STANDARD, IMPLIED
OR EXPRESS UNLESS SPECIFICALLY AGREED TO
City of Lynwood Purchase Order Terms and Conditions Page 2 of 4
City of Lynwood Purchase Order Terms and Conditions
ELSEWHERE IN THE FOREGOING PURCHASE
ORDER, INCLUDING WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.
25. Severability. If any provision of the foregoing
Purchase Order, and /or these Terms and Conditions,
and /or any other accompanying documents, and /or
attachments referenced in the Purchase Order is
declared by a court to be illegal or in conflict with any law,
the validity of the remaining terms and conditions shall
not be affected; and the rights and obligations of the
parties shall be construed and enforced as if the
foregoing Purchase Order, and /or these Terms and
Conditions, and /or any other accompanying documents,
and /or attachments referenced in the Purchase Order did
not contain the particular provision held to be invalid.
26. Shipping and Handling Charges. No shipping,
transportation, or handling charges will be allowed unless
otherwise specified in the foregoing Purchase Order (see
"FOB Point and Title" above.)
27. Taxes. All sales, use, excise or similar taxes to be
paid by the City must be itemized separately in the
foregoing Purchase Order and on invoices. The goods
provided under the foregoing Purchase Order are subject
to California Sales Tax.
28. Termination for Default. In addition to any other
remedies or rights it may have by law, the City may
terminate this Purchase Order Agreement with or without
cause upon thirty (30) days written notice to Vendor. The
effective date of termination shall be upon the date
specified in the notice of termination. Vendor agrees that
in the event of such termination, City's obligation to pay
Vendor shall be limited to payment only for those services
satisfactorily rendered prior to the effective date of
termination. Immediately upon receiving written notice of
termination, Vendor shall discontinue performing
services, preserve the product of the services, and turn
over to City the product of the services in accordance
with written instruction of City.
29. (No) Waiver. Failure of City to enforce any provision
of the foregoing Purchase Order, and /or these Terms and
Conditions, and /or any other accompanying documents;
and /or attachments referenced in the Purchase Order
shall not constitute a waiver or relinquishment by City of
the right to such performance in the future nor of the right
to enforce any other provision of the Purchase Order,
and /or these Terms and Conditions, and /or any other
accompanying documents, and /or attachments
referenced in the Purchase Order,
30. Warranties. Vendor warrants that the goods
delivered and the work or services performed shall
conform to the specifications, drawings, samples or other
description specified by the City and shall be fit and
sufficient for the purpose intended, merchantable, of good
materials and workmanship, in good working order and
free from defect or faulty workmanship for a period of at
least ninety days, after delivery. When defective goods or
faulty workmanship is discovered, Vendor shall provide
all labor, materials, parts and equipment to correct such
defect or make such replacement at no expense to the
City. If, after notice, Vendor fails promptly to replace or
repair any such goods, Vendor shall promptly refund to
City the full purchase price paid by City for such goods.
Defective items not meeting the City's specifications shall
be held for the Vendor's instructions at the Vendors risk
and, if the Vendor so directs, will be returned at the
Vendor's expense. In addition to any other express or
implied warranties, Vendor warrants that all goods
delivered under the foregoing Purchase Order will be new
(unless otherwise specifically stated on the Purchase
Order). These warranties shall not be deemed to exclude
Vendor's standard warranties or other rights or warranties
that City may have or obtain.
31. ADDITIONAL TERMS AND CONDITIONS
APPLICABLE WHEN THE VENDOR IS TO PERFORM
SERVICESMIORK ON CITY-OWNED PREMISES
A. Liens. If, during the work, the Vendor allows any
indebtedness or lien to accrue for labor, equipment, or
materials, which may become a claim against the City,
the Vendor shall immediately pay such claim or
indebtedness or cause such lien to be dissolved and
discharged by giving a bond and, in case of failure to do
so, the City may withhold any money due to Vendor until
such claim, indebtedness or lien is paid or may apply
such money toward the discharge thereof; or the City
may, at its option, cancel the foregoing Purchase Order,
take possession and control of the work, and complete
the same or cause the same to be completed. Vendor
shall pay to City the difference between the Purchase
Order price and the actual cost to the City in completing
or causing the work to be completed.
B. Work Performed at Vendor's Risk. The Vendor shall
perform the work at Vendor's own risk until the same is
fully completed and accepted and shall, in case of any
accident, destruction or injury to the work or items before
final completion and acceptance, repair or replace the
work or items so injured, damaged or destroyed, at
Vendors own expense and to the satisfaction of the City.
When others furnish items for installation or erection by
the Vendor, the Vendor shall receive, unload, store, and
handle same at site and become responsible therefore,
as though such items were being furnished by the Vendor
under the Purchase Order. -
C. Insurance. Vendor shall obtain and maintain at its
expense, until completion of performance under the
foregoing Purchase Order and acceptance by City, the
following insurance issued by an admitted insurer
authorized to operate in California:
a. COMMERCIAL GENERAL LIABILITY naming
City, its officials, employees and agents as additional
insured's for injury to or death of persons or damage
to or loss of property arising from or connected to
Vendor's performance hereunder: $1,000,000
combined single limit for each occurrence or
$2,000,000 general aggregate.
b. AUTOMOBILE LIABILITY: $1,000,000 combined
single limit per accident for bodily injury and property
damage covering owned, non -owned and hired
vehicles.
c. WORKER'S COMPENSATION and EMPLOYER'S
LIABILITY. As required by the state of California.
Each policy must be endorsed to state that coverage
shall not be cancelled by either party or reduced in
coverage except after 30 days prior written notice to
City. Vendor shall furnish to City, before performance
of the work, Certificates of Insurance and original
endorsements with the original signature of one
authorized by the insurer to bind coverage on its
behalf. This insurance shall not be deemed to limit
Vendor's liability hereunder. Vendor shall require that
City of Lynwood Purchase Order Terms and Conditions Page 3 of 4
City of Lynwood Purchase Order Terms and Conditions
its subcontractors comply with this Section. City
reserves the -right to require complete certified copies
of policies. If Vendor fails to furnish said insurance,
City may terminate the Purchase Order.
D. Specifications. Vendor shall comply with the
specifications stated in, incorporated by reference in, or
attached to the foregoing Purchase Order.
E. Prevailing Wages. Pursuant to provisions of Section
1770, at seq. of the California Labor Code, for all public
works contracts, Vendor shall pay its employees the
general prevailing rate of wages as determined by the
Director of the Department of Industrial Relations. In
addition, Vendor shall be responsible for compliance with
the requirements of Section 1777.5 of the California
Labor Code relating to apprentices on public works
contracts. A copy of the prevailing wages to be paid by
Vendor is on file with the City Clerk. _
F. (No) Subcontractors. Vendor shall perform the work
with its own employees under its immediate supervision.
Unless approved by City in advance in writing, Vendor
shall not subcontract any portion of the work.
G. Independent Contractor. Vendor shall be considered
an independent contractor and not an agent or an
employee of the City. The Vendor does not qualify for
workers' compensation or other fringe benefits of any
kind. The Vendor is responsible for paying all required
state and federal taxes.
H. Non - Discrimination. The Vendor and its agents,
employees or subcontractor(s) shall not discriminate
against any person in the performance of the foregoing
Purchase Order on the basis of race, religion, national
origin, color, age, sex, sexual orientation, AIDS, HIV
status, handicap, or disabled, and shall comply with
applicable federal and state equal employment
opportunity laws, ordinances, rules, and regulations.
32. Scope of Services. The Vendor shall complete the
work as approved by the Director of Public Works of the
City of Lynwood (Director). Vendor provided a proposed
price list and services attached hereto as Attachment A.
The Scope of Services shall include the maintenance and
repair of the Natatorium Pool and Bateman .Hall
Fountains and other services as approved by the
Director.
33. Term of Agreement. The agreement shall
commence on January 7, 2014 and terminate on
June 30, 2014.
34. Not -to- Exceed Payment. This Agreement shall not
exceed the payment of $20,000 during the duration of the
Agreement term. Services shall be approved by the
Director prior to commencement. The Not -to- Exceed
amount shall include payment of the unpaid invoices for
services already incurred as approved by the Director of
Public Works.
35. Signatures of Parties. Vendor and City hereby
agree to the terms and conditions set forth in the
Purchase Order, these Terms and Conditions and any
additional documents, exhibits or attachments
incorporated by reference in the foregoing Purchase
Order. The foregoing Purchase Order shall be of no
force and effect unless it has been signed by the City's
Purchasing Officer or his /her authorized designee (for
goods /services totaling less than $15,000.00) or by the
Mayor (for goods and services in excess of $15.000.00).
Exception: If the foregoing Purchase Order is for
goods /services being provided on a Public Project:
the City Manager may sign any Purchase Order
totaling $15,000 or less (LMC 6 6- 6.3.a).
The City Council under Resolution No. 2014.003
authorized the Mayor to execute a contract with
Deckside Pool Service.
By.
Aide Castro, Mayor
Signature of City's Authorized Signer
Date:
By. k
David . Garcia, City Attorney
Vendor:
Deckside Pool Servic
Legal Name of Ve ors�, nn
By. may✓
Signature of Vendor's Authorized Signer
Title: Pl "iS 110 It'd t�
Date:
City of Lynwood Purchase Order Terms and Conditions Page 4 of 4
ATTACHMENT A
Jarwtary 15, 2014
oEC�cs�r�E
pOpL BERVIGE
1612 S. Lyon., Savor fn, At , GA 92705
Fk.orw. 949 -558 -0686 Fa.fu 949 - 713 -7624
yywmrDecks dLPooi, coves
0A836169: C-55 and C-61
City of Lynwood
Department of Public Works
City Clerk's Office
11330 Bullis road
Lynwood, CA 90262
Facility: Fountain at City Hall
Thank you for inviting us to present pool service options for your community.
DECLARATION OF INSURANCE: We carry commercial insurance with these limits:
• Auto: $1,000,000. Mercury Policy AC 11051366.
• Worker's Compensation: $1,000,000 Preferred Insurance Policy WKN130497 -3.
• General Liability: $1,000;000/$2,000,000. Max Specialty Policy XO 120010006.
CONTRACTOR'S LICENSE NUMBER: 836169 — a C -53 swimming pool contractor
TAX IDENTIFICATION -- California S- Corporation, ID number 33- 0881599
Add on rice or oanlain
Total for ear
$ .
Year round
12 STOPS PER WEEK
1 $140 P /MON H
All chemical prices subject to change w shout notice. Chemical pricing fluctuates based on overall industrial demand and additional EPA, Federal, State and
Local laws and regulations. All monthly contract rates are adjusted annually at the contract anniversary date based on the inflation rate as presented by the [JS
Department of Labor Bureau of Labor Statistics. Repair rates are adjusted each January using the same criteria. For example, the 2007 rate increase was 3.ir/ .
Cancellation of the contract by either parry maybe done at anytime with 30 day written notice. FUEL SURCHARGE: If fuel costs exceed $3.50 per gallon, a
$10 per month fuel surcharge maybe required_
PROPOSAL ACCEPTANCE: The se ices and terms described above are accepted as written.
Please complete and fax back to 9 13 -7624
INDICATE PREFERRED SER START DATE:
Authorized Signature 1>04v..
OUR SERVICES
We perform the following procedures at each regular service stop.
I. Clean fountain, tile and related facilities as needed. Cleanse tile of dirt, scum and scale deposits.
2. The sides and bottom of fountain shall be kept free from slime and algae.
1 Skim surface to remove Floating debris
4. Remove and clean all strainer baskets around pool and in pump room
5. Maintain proper records in accordance with the Los Angeles Health Department regulations as to operation, pH level, services
performed and chemicals uses.
6. The pumps, filters, disinfectant and chemical feeders, flow indicators, gauges and all related parts of the pool water purification
system shall be kept in operational condition whenever the pool is available for use. The filters will be disassembled, the grids acid
washed, the tanks cleaned and earth replaced every three months. The filters will be backwashed a least once every other week. The
chlorinator systems will be properly serviced at least once every other month.
7. All equipment will be maintained in safe, clean and good operating condition. Repairs to equipment wil(be identified and estimates
sent for approval prior to repairs performed,
8. water shall be maintained at a Ph level of 7.2 to 8.0. Free chlorine residual most be maintained to at least 1.0 ppm. Cyanuric acid
readings will not exceed 100 ppm and shall be tested at least once every three months. All levels will be tested and recorded during
ordinary servicing.
9. Maintain correct water levels to assure effective skimming and to prevent cavitation of pumps
10. Calcium hardness will be tested and recorded at bast once every three months. If pool water exceeds 600 ppm, an estimate for drain
will be submitted to the board for review.
IL Total dissolved solids will be tested at least once every three months. If powspa water exceeds 2000 ppm, an estimate for drain will
be submitted for the board to review
11 Contractor will furnish all liquid chlorine, acid, DE and other chemicals (charged per contract)
13. Contractor will famish all additional chemicals, algaecides, dry chemicals, conditioner, foam down required for regular operation of
the pool and spa at an additional charge. These chemicals may be stored on premise,
14. All proper emergency signage will be inspected and estimate sent when replacement required.
15. All submerged surfaces (walls, steps and spa) shall be brushed at each service stop.
16. Contractor will provide all necessary servicing and clean ing equipment and tools required for repairs and maintenance.
17. During inclement weather, technicians focus attention and time on protecting equipment and property from the hacads of clogged
skimmer lines and over -Flow, During Santa Ana wind events, a two -stop clean -up process begins AFTER the winds subside.
CHEMICAL PRICING
Bulk chlorine -per gallon (100 -300 gallon delivery) ... .................. .._ .................................. ...... .... .... ...... $1.80
Muriatic Acid - 4 x I gallon case of 4 gallons ....._ ............................................... ............................... $16.00
CO2bulk charged per pound ........ _. ...... ___ ...................................................... ..........._._................. $0.24
Shock/Algaecides (per LB or Cal ... ... .................................. ..- ................... ____ ................................... $6,70
Clarifier(per treatment)....... _._ ..... ......... ____ ..... ............... ...- ............... ___ .................. .... .- .._......._. $3900
Cyanuric Acid /Conditioner (dry, I pound) ............................................................. ............................... $3.30
De- foamer (per treatment) .__...._.._ ......................................... ........_...................... ..... .. ... ................ $32.00
D.E. .. ........ ....... ............ ...._._ ......................._.................................. .. ............... . No Charge
SERVICE CALL RATES
ExtraCleaning Call .... ... ........................ .......................... .. .... ................. .. ............... ......_...................... $42.50
StandardRepair calls._ ......... ....._. .... - ...... ......... ............. ... ... ........... ..... ..................................... ........ . $85.00
Bi -annual filter clean ..... .. ............... _...... .......... _................................................... .............. _,___ ...... $85.00
Heater repairs. . ..............
................ ....... .......__. ... ............................ ___.. ......... $105.00
.....
LargeFountain Drain ............. ....... ........... ___ ....................... ..... ...................... _ ............ .................. $240.00
Electrical or advanced diagnostic . _.. _.. _ ............................. _...... _............................. $10500
Emergency call (business hours).... ........... ......................... ................... ....................................... ...... $127.00
Alter hours call (2 hour minimum) ......... .... .................................... ..... ..................................... ......... $240,00
Emergency call (summer holiday's — Memorial Day, 4th of July, Labor Day).... ... .... ........................$380.00
Contaminationevent.... ........... ....... ........................... - ............ - ........................ __ .......... ... ... _ $280.00
Ja+wary 4,2014
POOL SE RV IGE
1612 S.Lyow, Sa&*, Atw,, CA 92705
Pko -. 949- 858 -0686 Fayu 949- 713 -7624
www: D ecksi.d zPaoL. craw
CA836169: C-53 a+ed.0 -61
City of Lynwood
Department of Public Works
City Clerk's Office
11330 Bullis road
Lynwood, CA 90262
Facility: Olympic indoor pool at Natatorium
Thank you for inviting us to present pool service options for your community.
DECLARATION OF INSURANCE: We carry commercial insurance with these limits:
• Auto: $1,000,000. Mercury Policy AC 11057366.
• Worker's Compensation: $1,000,000 Preferred Insurance Policy WKN130497 -3.
• General Liability: $1,000,0001$2,000,000. Max Specialty Policy X0120010006.
CONTRACTOR'S LICENSE NUMBER: 836169 — a C -53 swimming pool contractor
TAX IDENTIFICATION -- California S- Corporation, ID number 33- 0881599
Contract Pricing- per scope per sco e o work -all chemicals estra
Total for year
84
$6,0
Year round
2 STOPS PER WEEK
$570 P /MONTH
All chemical prices subject to change without notice. Chemical pricing fluctuates based on overall industrial demand and additional EPA, Federal, State and
Local laws and regulations. All monthly contract rates are adjusted annually at the contract anniversary date based on the inflation rate as presented by the US
Department of Labor Burem of Labor Statistics. Repair rates are adjusted each January using the same criteria. For example, the 2007 rate increase was 3.9 %.
Cancellation of the contract by either party maybe done at any time with 30 day written notice. FUEL SURCHARGE: If fuel costs exceed $3,50 per gallon, a
$10 per month fuel surcharge may be required.
PROPOSAL ACCEPTANCE: The s rvices an terms described above are accepted as written.
Please complete and fax back to 94 13 -76
INDICATE PREFERRED SERVI EST T DATE:
i
Authorized Signature Da4,u
OUR SERVICES
We perform the following procedures at each regular service stop.
1. Vacuum, sweep and clean all pools, tile and related facilities as needed. Cleanse the of dirt, scum and scale deposits.
2. The sides and bottom of pool/spa shall be kept free from slime and algae.
3. Skim surface to remove floating debris
4. Remove and clean all strainer baskets around pool and in pump room
5. Maintain proper records in accordance with the Los Angeles Health Department regulations as to operation, pH level, services
performed and chemicals uses.
6. The pumps, filters, disinfectant and chemical feeders, flow indicators, gauges and all related parts of the pool water purification
system shall be kept in operational condition whenever the pool is available for use The filters will be disassembled, the grids acid
washed, the tanks cleaned and earth replaced every three months. The filters will be backwashed at least once every other week. The
chlorinator systems will be properly serviced at least once every other month.
7. All equipment will be maintained in safe, clean and good operating condition. Repairs to equipment will be identified and estimates
sent for approval prior to repairs performed,
8. Pool water shall be maintained at a Ph level of 7.2 to 8A Free chlorine residual must be maintained to at least 1.0 ppm. Cyznurm
acid readings will not exceed 100 ppm and shall be tested at least once every three months. All levels will be tested and recorded
during ordinary servicing.
9. Maintain correct water levels to assure effective skimming and to prevent cavitation of pumps
10. Calcium hardness will be tested and recorded at least once every three months. Ifpool water exceeds 600 ppm, an estimate for drain
will be submitted to the board for review.
11. Total dissolved solids will be tested at least once every thme months. If pool /spa water exceeds 2000 ppm, an estimate for drain will
be submitted for the board in review
12. Pool will be closed for use for a minimum of four hours when water clarity or bacteriological count as specified by Orange county
Health Department is exceeded.
13. Contractor will famish all liquid chlorine, acid, DE and other chemicals (charged per contract)
14. Contractor will famish all additional chemicals, algaecides, dry chemicals, conditioner, foam down required for regular operation of
the pool and spa at art additional charge. These chemicals may be stored on premise.
15. Set Thermostat as requested by owner for pool /spa operations and record temps in log book
16. 'Chemical feed systems will be refilled and adjusted as required during normal service stops.
17. Circulation and other timers will be set as requested or required by law
18. Gate closing locks and mechanism will be inspected on each stop and management notified if gates are in need of repair.
19. All proper emergency signage will be inspected and estimate sent when replacement required.
20. All submerged surfaces (walls, steps and spa) shall be brushed at each service stop.
21. Contractor will provide all necessary servicing and cleaning equipment and tools required for repairs and maintenance.
22. During inclement weather, technicians focus attention and time on protecting equipment and property from the hazards of clogged
skimmer lines and over -flow. During Santa Ana wind events, a two -stop clean -up process begins AFTER the winds subside.
Additional Services
A preventative maintenance program of inspection and equipment service will be conducted on each pool. monthly. A complete report
of the inspection and maintenance performed will be submitted to the manager on request at no extra charge.
• You will receive a monthly pump room cleaning and inspection.
• All skimmers will have float valves properly adjusted
Monthly Chlorinator maintenance will be performed to insure the chlorination systems are working perfectly year round (as required
by California State Code).
CHEMICAL PRICING
Bulk chlorine -per gallon (100 -300 gallon delivery)..,...._ ..... .......... .........._............... ._ ........ .......... ........ $1.80
Muriatic Acid - 4 x I gallon case of gallons ...- ............ ........... ._._...._....._................ .........................$16,00
CO2bulk charged per pound .............. ... ..... ............................. - .......... ........ ...... ............... ..........._.. .... $0.24
Shock/Algaecides (per LB or Gal .. .................. _ - ............ ........ ....... .... .... .......... .___ ... ....... .... .... ..........$6.70
Clarifier (per treatment) ... .... ............. ............... ............... ____ ..... . ............ _.. .......... ....... ..... ... ..... ......... .$39.00
Cyanuric Acid /Conditioner (dry, I .pound) .... - ..... ...................... _... .. ........ ... ................... ......... ........... ....$3.30
De- foamer (per treatment).......... .____ .............. .............. .................. ............................. .... ................. ....$32 00
D.E . .... ..... ........ .... ....... .... ... .............. ........... _.. ......... ...._..... . ............ ................... No Charge
SERVICE CALL RATES
ExtraCleaning Call, .._ ...... .............__....._...................... ................................................ ............. .. ..... ..542.50
StandardRepair Its ..... .................................... _........... .............................. .................... .............. .... .. ... $85.00
Heaterrepairs .... _......... ............ _ .... ............................... _. _... ... ...... .............................. $105.00
Electrical or advanced diagnostic ........................ _... ......... ..... _.. ..... ................... _........ $105.00
Emergency call (business hours) ............ ..... ........ .. ........ _....._.. .............__._.............. ..... .................. .... $127 00
After hours call (2 hour minimum) .... ____ .......... .. .... _ ..... ........ __... ......... .._.. .............. ...._....._........$240.00
Emergency call (summer holiday's — Memorial Day, 4th of July, labor Day)._... .... .. ........................$380.00
Contamination event ... ......... ................................... ........... ___ .............. ...., ......................................... $280.00
REGULAR and ANNUAL MAINTENANCE PRICES
Standard Annual heater inspection for Hi -Defy or Lechinvar (SOOK BTU and above ) .......................$480.00
Standard Annual heater inspection for Raypak or Lochinvar 400K BTU and below) .. ........................$120.00