HomeMy Public PortalAbout06 June 7, 1989 Budget & FinanceIP l RIVERSIU�E COUNTY TRANSPORTATION COMMISSION
053053
745
AGENDA
BUDGET AND FINANCE COMMITTEE
12:00 P.M., Wednesday, June 7, 1989
14th Floor Conference Room
4080 Lemon Street, Riverside
1. Call to Order.
a. Proposal for RCTC to Secure a Commercial Line of Credit for
Interim Financing.
3. Policy to Authorize the Executive Director to Approve First
$50,000 of Work Prior to Contract.
4. Proposal for Schiermeyer and Greene for Commuter Rail
Consulting Support.
5. Proposed Bechtel Contract Amendment for 1989-90 Basic
Services.
5. SAFE - Request for Approval to Contract for Additional
Patent Attorney Services.
6. Proposal for RCTC Support to Caltrans for Project
Development.
7. Security System for RCTC's New Offices.
8. Automation of the Commission's Accounting Process.
9. Adjournment.
y • •
AGENDA ITEM NO. 3
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
T O :
F R O M :
S U B J E C T :
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
P o l i c y t o A u t h o r i z e E x e c u t i v e D i r e c t o r t o A p p r o v e F i r s t
$ 5 0 , 0 0 0 o f W o r k P r i o r t o C o n t r a c t
D u r i n g o u r r e c e n t v i s i t t o t h e S a n t a C l a r a T r a f f i c A u t h o r i t y , a
n u m b e r o f t e c h n i q u e s t h e y u s e t o e x p e d i t e p r o j e c t d e v e l o p m e n t
w o r k w e r e d i s c u s s e d . O n e s u c h t e c h n i q u e w h i c h w o u l d h a v e
i m m e d i a t e i m p l i c a t i o n s f o r R C T C ' s p r o g r a m i s t h e i r p o l i c y t o
a u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o a p p r o v e t h e f i r s t $ 5 0 , 0 0 0 o f
w o r k b y a s e l e c t e d c o n s u l t a n t p r i o r t o f o r m a l a c t i o n o n a
c o n t r a c t .
W e h a v e a l r e a d y s e l e c t e d t h r e e e n g i n e e r i n g c o n s u l t i n g f i r m s t o
c o n d u c t f i n a l d e s i g n o f R o u t e 9 1 i n R i v e r s i d e C o u n t y . O n e o f
t h o s e f i r m s a n d a n a d d i t i o n a l f i r m h a v e a l s o b e e n s e l e c t e d f o r
f i n a l d e s i g n o f s e c t i o n s w i t h i n O r a n g e C o u n t y . O n e c o n t r a c t f o r
d e s i g n h a s b e e n a w a r d e d t o P a r s o n s B r i n c k e r h o f f . N o c o n t r a c t s
h a v e y e t b e e n n e g o t i a t e d w i t h N B S L o w r y o r R A W E S & A s s o c i a t e s .
I t w o u l d b e d e s i r a b l e t o h a v e t h o s e f i r m s b e g i n s o m e w o r k .
F i r s t , t o b e c o m e f a m i l i a r e n o u g h w i t h t h e c o n c e p t u a l d e s i g n w o r k
p e r f o r m e d b y P a r s o n s B r i n c k e r h o f f t o e n a b l e t h e m t o p r e p a r e a n
a p p r o p r i a t e p r o p o s a l . S e c o n d , t o p r e p a r e t h e i r p r o p o s a l s a n d
n e g o t i a t e t e r m s w i t h R C T C t h r o u g h B e c h t e l .
R E C O M M E N D A T I O N
T h a t R C T C a d o p t a p o l i c y t o a u t h o r i z e
a p p r o v e p a t u p - - t i s $ 5 0 , 0 0 0 o f e x p e n s e s b y a
t o R C T C e x e c u t i n g t h e f i n a l n e g o t i a t e d
J R : n k
t h e E x e c u t i v e D i r e c t o r t o
s e l e c t e d c o n s u l t a n t p r i o r
c o n t r a c t .
A g e n d a I t e m N o . 1 3 D
J u n e 7 , 1 9 8 9
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A G E N D A I T E M N O . 4
"
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R I V E R S I D E C O U N T Y T R A N S P O R T A t 1 0 N C O M M I S S I O N
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T : P r o p o s a l f o r S c h i e r m e y e r a n d G r e e n e f o r C o m m u t e r R a i l
C o n s u l t i n g S u p p o r t
I n r e s p o n s e t o m y r e q u e s t , C a r l S c h i e r m e y e r a n d S h a r o n G r e e n e
h a v e s u b m i t t e d t h e a t t a c h e d p r o p o s a l f o r c o n t i n u i n g c o n s u l t i n g
s e r v i c e s i n s u p p o r t o f o u r c o m m u t e r r a i l p r o g r a m . S c h i e r m e y e r
a n d G r e e n e p r e p a r e d t h e i n i t i a l R i v e r s i d e t o O r a n g e C o u n t y
C o m m u t e r R a i l p l a n f o r R C T C a n d t h e O r a n g e C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n ( O C T C ) . A l o n g w i t h J . F . D a v i d s o n , t h e y a l s o c o n d u c t e d
t e c h n i c a l s t u d i e s r e l a t e d t o t h e S a n J a c i n t o b r a n c h l i n e
a c q u i s i t i o n p r o p o s a l . T h e y h a v e s e r v e d R C T C w e l l a n d I w o u l d
p r e f e r t h e i r c o n t i n u i n g s u p p o r t a s o u r p r i n c i p a l r a i l c o n s u l t a n t s
a s w e m o v e t o w a r d s i m p l e m e n t a t i o n o f o u r c o m m u t e r r a i l p r o g r a m .
T h e p r o p o s a l l i s t s a n u m b e r o f t a s k s . I h a v e y e t t o n e g o t i a t e
t h e d e t a i l s o f w o r k w h i c h m u s t b e d o n e w i t h i n 1 9 8 9 - 9 0 ; u n t i l s o m e
e v e n t s u n v e i l , s u c h a g e n e r a l l i s t i n g m a y b e m o s t a p p r o p r i a t e . A
g r e a t d e a l i s h a p p e n i n g r e l a t e d t o r a i l p l a n n i n g w i t h i n S o u t h e r n
C a l i f o r n i a , a n d R C T C h a s n o t h a d t h e t i m e o r a b i l i t y t o
p a r t i c i p a t e t o t h e e x t e n t I w o u l d l i k e t o o c c u r . B o t h C a r l
S c h i e r m e y e r a n d S h a r o n G r e e n e a r e a c t i v e p a r t i c i p a n t s i n r a i l
p l a n n i n g a c t i v i t i e s w i t h i n t h e r e g i o n a n d w o u l d s e r v e u s w e l l a s
c o m m u n i c a t o r s a n d r e p r e s e n t a t i v e s . A m o s t i m p o r t a n t a n d
i m m e d i a t e t a s k r e l a t e s t o p r e p a r a t i o n o f a p p l i c a t i o n s f o r R C T C t o
o b t a i n o u r c o u n t y m i n i m u m s h a r e o f A r t i c l e X I X f u n d s f r o m t h e
C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n . A l s o i m p o r t a n t i s s e c u r i n g
A m t r a k s e r v i c e , w h i c h m a y a l s o b e a k e y t o s e c u r i n g S t a t e
f u n d i n g .
I n m y j u d g e m e n t , t h e $ 7 5 h o u r l y r a t e q u o t e d i s r e a s o n a b l e f o r
c o n s u l t a n t s o f t h e i r c a l i b e r . T h e $ 7 2 , 0 0 0 p r o p o s e d t o t a l i s a l s o
w i t h i n t h e 1 9 8 9 - 9 0 b u d g e t f o r c o m m u t e r r a i l c o n s u l t a n t s u p p o r t ,
b u t i s p r o b a b l y h i g h e r t h a n I w o u l d s u p p o r t f o r n o w . I s u g g e s t
a c a p o f $ 5 0 , 0 0 0 , s u b j e c t t o p o s s i b l e r e v i s i o n a s w e f u r t h e r
r e f i n e t h i s p r o p o s e d c o n t r a c t f o r g e n e r a l s u p p o r t s e r v i c e s t o o n e
w i t h m o r e d e t a i l e d c o s t e s t i m a t e s f o r t a s k s .
T h i s i t e m w i l l b e b r o u g h t b e f o r e t h e B u d g e t a n d F i n a n c e C o m m i t t e e
f o r c o n s i d e r a t i o n p r i o r t o t h e R C T C m e e t i n g .
A g e n d a I t e m N o . 1 3 H
J u n e 7 , 1 9 8 9
" "
P a g e 2
R E C O M M E N D A T I O N
T h a t R C T C a u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o e x e c u t e a n
a g r e e m e n t w i t h S c h i e r m e y e r a n d G r e e n e f o r g e n e r a l c o n s u l t i n g
s u p p o r t f o r t h e M e a s u r e " A " c o m m u t e r r a i l p r o g r a m . T h e h o u r l y
r a t e w o u l d b e s e t a t $ 7 5 / h o u r p l u s e x p e n s e s , w i t h a t o t a l c a p o f
$ 5 0 , 0 0 0 u n l e s s i n c r e a s e d b y s u b s e q u e n t a m e n d m e n t a p p r o v e d b y
R C T C .
J R : n k
A t t a c h m e n t
S C S
•
Director
IMME
SCHIERMEYER CONSULTING SERVICES • 13339 (BR of URST
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May 20, 1989
TO
INFO ACTION
STREET, Sup vrl• FeLl Teiu vA►LEY, CA 92708 - P18 964-0200
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L -TS
RIECEIVED
:tw 2 3
Mr. Jack Reagan, Executive Director
Riverside County Transportation Commission Riverside County
4075 Main Street, Suite 302 799nmisern
Riverside, California 92501
RE: Proposal for Commuter Rail Consulting Services
Dear Mr. Reagan:
SCUMMBY= CONSULTING SERVICES and SNARON OMNE AND ASSOCIATES
are pleased to submit the following proposal for consulting serv-
ices.
PROPOSAL FOR COMMUTER RAIL CONSULTING SERVICES
1. Overview
With the passage of Measure A in November, the residents of
Riverside County approved a wide range of transportation improve-
ments, including the implementation of a new commuter rail line
between Riverside and Orange County and the possible development
of rail services between Riverside and Hemet.
In the months since the election, the Santa Fe Railroad has of-
fered to sell its rail line between Riverside and Hemet. In
response, the Commission has undertaken a very serious evaluation
of the feasibility of acquiring this valuable right of way for
public transit purposes.
At the same time that these acquisition discussions are taking
place the Commission will be directing its attention towards the
many tasks associated with moving from a concept of commuter rail
between Riverside and Orange County to its full implementation.
All the individual components of a commuter rail system will have
to be more precisely defined and steps taken to advance the
resolution of key issues.
Finally, in addition to the myriad of tasks involved with com-
muter rail development, the Commission continues to have interest
in the development of an Amtrak intercity passenger station to
serve the County. The tasks required to achieve this objective
will be separate from those oriented to coaauter rail develop-
aent.
While all of the above efforts must proceed in an orderly, sys-
tematic fashion, the County's new standing as an "Article XIX
County" makes it immediately eligible to apply for guideway funds
from the State Highway Account. Applications for such funds must
be subaitted to Caltrans by the first of October. The County of
Riverside's guaranteed, ainimua allocation for 1989-90 would have
been $2.3 million. It is assumed that a siailar or higher amount
will be available for the 1990-91 fiscal year. Thus, overlaying
the variety of tasks associated with the County's rail program
development, is the practical necessity to develop an early ac-
tion capital program suitable for submission to the State for
funding consideration.
SCHIERNEYER CONSULTING SERVICES and SHARON GREENE AND ASSOCIATES
propose to function as the Riverside County Transportation
Commission's lead rail consultants. We will work with the Com-
mission and staff in aoving each of the above referenced projects
forward. While many of the tasks associated with implementing
the proposed commuter rail program can be identified now, the ex-
act pace at which each task will aove forward is less certain, as
is the level of effort required to couplet* the task. Our firms
will work with the Commission to focus resources on each of the
major efforts, while at the same tiae ainiaizing costs.
Listed below are soae of the key tasks on which we propose to as-
sist the Commission. These tasks focus on the major work
products that will be required in the coming year. Other tasks
may also be identified as work proceeds.
TASK ONE: DEFINITION OF COMMUTER RAIL CONCEPT
The Riverside -Orange County Commuter Rail Service Feasibility
Assessment concluded that a commuter rail service between River-
side and Irvine was technically and financially feasible, albeit
with potentially significant institutional obstacles, not the
least of which is the position of the Santa Fe Railway, which op-
poses use of its tracks for passenger service.
The consultant team will work with the Commission and railroad to
further define the proposed service and develop a specific
proposal for railroad consideration.
TASK TWO: INTERAGENCY COORDINATION ON COMMUTER RAIL MATTERS
A significant finding of the initial feasibility study was the
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o p t i o n o f e x t e n d i n g t h i s s e r v i c e i n t o S a n B e r n a r d i n o C o u n t y . T h e
f u l l c o s t a n d p o l i c y i m p l i c a t i o n s o f t h i s o p t i o n w i l l h a v e t o b e
d e v e l o p e d i n c o o r d i n a t i o n w i t h t h a t C o u n t y . I n a d d i t i o n ,
n u m e r o u s c o m m u t e r r a i l p r o p o s a l s a r e b e i n g s t u d i e d , a l l o f w h i c h
m u s t a d d r e s s i s s u e s c o m m o n t o t h e R i v e r s i d e p r o p o s a l . S u c h
i s s u e s i n c l u d e e q u i p m e n t s t a n d a r d i z a t i o n a n d r i s k m a n a g e m e n t
s t r a t e g i e s . T h e a c t i v e c o m m u t e r r a i l p r o p o s a l s i n c l u d e t h e
f o l l o w i n g :
R i v e r s i d e t o O r a n g e C o u n t y
O r a n g e C o u n t y t o L o s A n g e l e s
O c e a n s i d e t o S a n D i e g o
O x n a r d t o L o s A n g e l e s
S a n B e r n a r d i n o t o L o s A n g e l e s
W e p r o p o s e t o m a i n t a i n a n a c t i v e l i a i s o n w i t h t h e a g e n c i e s
c h a r g e d w i t h i m p l e m e n t i n g t h e a b o v e s e r v i c e s . C o o r d i n a t i o n w i l l
a l s o b e m a i n t a i n e d w i t h t h e S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f
G o v e r n m e n t s a n d t h e L O S S A N R a i l C o r r i d o r A g e n c y . I t w i l l b e
q u i t e i m p o r t a n t t o f u l l y u n d e r s t a n d t h e v a r i o u s i n t e r r e l a t i o n -
s h i p s b e t w e e n t h e s e a g e n c i e s , t h e S a n t a F e R a i l w a y , A m t r a k a n d
o t h e r r a i l r o a d s , a s w e l l a s w i t h t h e S t a t e g o v e r n m e n t i t s e l f .
T A S K T H R E E : D E V E L O P M E N T O F A N E A R L Y A C T I O N C A P I T A L I M P R O V E M E N T
P R O G R A M
I n o r d e r t o m e e t t h e o b j e c t i v e o f m a x i m i z i n g u s e o f S t a t e A r t i c l e
X I X f u n d s , t h e c o n s u l t a n t s w i l l w o r k w i t h s t a f f a n d t h e C a l i f o r -
n i a T r a n s p o r t a t i o n C o m m i s s i o n t o i d e n t i f y e l i g i b l e p r o j e c t s .
T h e s e p r o j e c t s c o u l d r e l a t e t o t h e i m p r o v e m e n t o f t h e S a n J a c i n t o
b r a n c h , i t s p u r c h a s e , p r o j e c t s o n t h e S a n B e r n a r d i n o S u b d i v i s i o n
o f t h e S a n t a F e R a i l w a y , o r t h e c o n s t r u c t i o n o f t h e A m t r a k s t a -
t i o n ( i f a p p r o v a l c a n b e r e c e i v e d f r o m t h e r a i l r o a d ) .
T A S K F O U R : G R A N T A P P L I C A T I O N S
T h e c o n s u l t a n t s w i l l a s s i s t t h e s t a f f i n t h e p r e p a r a t i o n o f a
T r a n s i t C a p i t a l I m p r o v e m e n t a p p l i c a t i o n f o r A r t i c l e X I X f u n d s .
T h e c o n s u l t a n t s h a v e p r e p a r e d n u m e r o u s s u c h a p p l i c a t i o n s .
T A S K F I V E : A S S I S T A N C E O N o m m o r m u m O F A C Q U I S I T I O N A G R E E M E N T
T h e c o n s u l t a n t s w i l l w o r k w i t h t h e p r o j e c t t e a m i n v o l v e d i n t h e
p o t e n t i a l a c q u i s i t i o n o f t h e S a n J a c i n t o b r a n c h . A s p e c t s o f t h e
a g r e e m e n t r e l a t e d t o t h e f u t u r e a b i l i t y o f t h e C o m m i s s i o n t o
o p e r a t e p a s s e n g e r s e r v i c e s w i l l b e c l o s e l y r e v i e w e d a n d c o m p a r e d
w i t h o t h e r a g r e e m e n t s .
i •
TASK SIR: PREPARATION OF TECHNICAL NOM PEOGRAMS
As the Commission moves the commuter rail program forward there
will inevitably be the need for more precise technical assessment
of various aspects of the service. The consultants will assist
the Commission in preparing task descriptions for such work and
will be available to oversee and coordinate the work of such con-
sultants.
TASK SEVER: ANTRAL STATION IMPLEMENTATION
The consultants will work with the Santa Fe Railway and Amtrak to
identify a location for a passenger station which is mutually ac-
ceptable to all parties. Tasks associated with this effort in-
clude a) site evaluation, b) required physical improvements, c)
cost of improvements, d) financing plan and e) agency approvals.
TASK RIONT: MISCELLANEOUS SERVICES
The consultants agree to work with the Commission as it begins to
assemble the key pieces which will permit the implementation of
commuter rail. Tasks which might fall into this broad category
include a) guidance on funding sources, b) technical support, and
c) the development of Request for Proposals for specialized en-
gineering services.
ESTIMATED FEE
Based upon our prior involvement with the Commission and our un-
derstanding of its work program we estimate that the work as-
sociated with the above tasks will require approximately $72,000,
or an average of $6,000 monthly over the course of the next fis-
cal year. This represents about two person weeks per month. We
propose to provide services as noted above on a Time and
Materials basis at $75 per hour, with associated expenses billed
at cost.
For tasks which involve a substantial amount of effort and lend
themselves to a clearly defined scope of services, the consult-
ants are prepared to submit a fixed price proposal, at the
discretion of the Commission.
Work performed under this contract will be initiated at the
direction of the Commission's Executive Director.
Thank you for the opportunity to submit this proposal. We would
be pleased to meet with you to provide any additional information
which you may require.
Very truly yours,
Carl H. Schiermeyer
AGENDA ITEM N0. 5
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T : P r o p o s e d B e c h t e l C o n t r a c t A m e n d m e n t f o r 1 9 8 9 - 9 0 B a s i c
S e r v i c e s
R C T C ' s a p p r o v e d 1 9 8 9 - 9 0 M e a s u r e " A " B u d g e t i n c l u d e s $ 5 5 0 , 0 0 0 f o r
s e r v i c e s t o b e p r o v i d e d b y B e c h t e l C i v i l I n c . A t t a c h e d i s a
p r o p o s e d a m e n d m e n t t o R C T C ' s e x i s t i n g c o n t r a c t w i t h B e c h t e l ,
w h i c h i s c o n s i s t e n t w i t h t h e p r o p o s e d M e a s u r e " A " b u d g e t a n d w o r k
p r o g r a m . T h e t o t a l c o n t r a c t w i t h B e c h t e l w o u l d n o w b e $ 7 2 0 , 0 0 0
( $ 1 7 0 , 0 0 0 e x i s t i n g c o n t r a c t p l u s $ 5 5 0 , 0 0 0 a d d i t i o n a l w o r k f o r
1 9 8 9 - 9 0 ) .
T h e a d d i t i o n a l t a s k s a r e s h o w n i n b o l d p r i n t . T h i s c o n t r a c t
a s s u m e s t h a t a t o t a l o f f i v e B e c h t e l s t a f f w o u l d b e h o u s e d a t
R C T C t o p r o v i d e t h e M e a s u r e " A " p r o j e c t a n d p r o g r a m m a n a g e m e n t
s u p p o r t n e e d e d b y b o t h R C T C a n d C a l t r a n s . A l t h o u g h t h e B o o z -
A l l e n P h a s e I I w o r k ( P e r f o r m a n c e A u d i t ) i s t o a d d r e s s t h e i s s u e
o f c o n s u l t a n t v s . R C T C s t a f f f o r M e a s u r e " A " p r o j e c t a n d p r o g r a m
m a n a g e m e n t , I b e l i e v e t h i s c o n t r a c t i s a p p r o p r i a t e f o r a c t i o n a t
t h i s t i m e . A s s u m i n g R C T C d e c i d e s t o s t a f f u p r a t h e r t h a n
c o n t r a c t o u t s u c h s e r v i c e s , i t w o u l d t a k e t i m e t o r e c r u i t a n d
i m p l e m e n t a n i n - h o u s e s e r v i c e . A c o n t r a c t a m e n d m e n t w i t h B e c h t e l
w o u l d a l l o w R C T C t o p r o c e e d w i t h t h e a g g r e s s i v e p r o g r a m w e h a v e
c o m m i t t e d t o p u r s u e .
T h i s i t e m w i l l b e c o n s i d e r e d b y t h e B u d g e t a n d F i n a n c e C o m m i t t e e
p r i o r t o t h e J u n e 7 , 1 9 8 9 m e e t i n g .
R E C O M M E N D A T I O N
T h a t R C T C a p p r o v e t h e a m e n d m e n t t o t h e e x i s t i n g c o n t r a c t w i t h
B e c h t e l a s p r o p o s e d .
J R : n k
A t t a c h m e n t
A g e n d a I t e m N o . 1 3 A
J u n e 7 , 1 9 8 9
"
"
B e c h t e l C i v i l , I n c .
E n g i n e e r s - C o n s t r u c t o r s
F i f t y B e a l e S t r e e t
S a n F r a n c i s c o , C a l i f o r n i a
M a i l A d d r e s s : P . O B o o t 3 9 6 5 , S a n F r a n c i s c o , C A 9 4 1 1 9
M a y 3 0 , 1 9 8 9
M r . J a c k R e a g a n
E x e c u t i v e D i r e c t o r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
4 0 7 5 M a i n S t r e e t , S u i t e 3 0 2
R i v e r s i d e , C a l i f o r n i a 9 2 5 0 1
R E C E I V E D
t r i A Y 3 0 1 9 8 9
R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n
S U B J E C T : P R O P O S A L T O P R O V I D E A D D I T I O N A L P R O J E C T D E V E L O P M E N T
M A N A G E M E N T S E R V I C E S F O R T H E R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N
C O M M I S S I O N M E A S U R E A T R A N S P O R T A T I O N I M P R O V E M E N T P L A N
D e a r J a c k :
I n r e s p o n s e t o y o u r r e q u e s t , w e a r e p l e a s e d t o o f f e r t h e s e r v i c e s
o f B e c h t e l C i v i l , I n c . t o p r o v i d e a d d i t i o n a l P r o j e c t D e v e l o p m e m n t
M a n a g e m e n t S e r v i c e s ( P D M S ) f o r t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e A T r a n s p o r t a t i o n I m p r o v e m e n t
P l a n .
T h e s e p r o p o s e d a d d i t i o n a l s e r v i c e s i n c l u d e s e t t i n g u p p r o j e c t
s c h e d u l e a n d c o n t r o l s y s t e m s f o r M e a s u r e A ; t e c h n i c a l
c o o r d i n a t i o n a n d c o n t r a c t a d m i n i s t r a t i o n f o r t h e R o u t e 8 6 , R o u t e
9 1 a n d 1 9 8 9 S T I P a n d S t a n d b y L i s t p r o j e c t s ; a s s i s t i n g R O T C i n t h e
d e v e l o p m e n t o f i m p l e m e n t a t i o n s c h e d u l e s a n d e x p e n d i t u r e p l a n s f o r
t h e 1 9 8 9 S T I P a n d S t a n d b y L i s t p r o j e c t s ; a s s i s t R C T C i n t h e
d e v e l o p m e n t o f a n i m p l e m e n t a t i o n p l a n f o r t h e M e a s u r e A
c i r c u l a t i o n a n d e c o n o m i c d e v e l o p m e n t i n t e r c h a n g e i m p r o v e m e n t
p r o g r a m s ; a s s i s t R C T C i n d e v e l o p i n g p r o c e d u r e s f o r c o n s u l t a n t
s e l e c t i o n a n d a d m i n i s t r a t i o n ; a s s i s t R C T C i n p r e p a r i n g R F Q s a n d
R F P s , e v a l u a t i n g a n d s e l e c t i n g c o n s u l t a n t s , a n d n e g o t i a t i n g t e r m s
a n d c o n d i t i o n s ; a n d c o o r d i n a t i o n w i t h C a l t r a n s t o d e v e l o p a t e a m
p a r t n e r s h i p i n d e v e l o p i n g a n d d e l i v e r i n g t h e M e a s u r e A h i g h w a y
p r o j e c t s .
T h e s e p r o p o s e d a d d i t i o n a l s e r v i c e s a r e c o m p l e m e n t a r y t o o u r
e x i s t i n g a g r e e m e n t t o p r o v i d e s u p p o r t t o t h e C o m m i s s i o n t o c a r r y
o u t i t s r e s p o n s i b i l i t i e s c o n t a i n e d i n t h e M e a s u r e A l e g i s l a t i o n .
I t i s o u r u n d e r s t a n d i n g t h a t t h e a d d i t i o n a l s e r v i c e s w i l l i n v o l v e
p r o v i d i n g a d d i t i o n a l f u l l t i m e P D M S p e r s o n n e l l o c a t e d i n y o u r
o f f i c e s i n R i v e r s i d e w i t h a d d i t i o n a l p a r t - t i m e s u p p o r t f r o m
e x i s t i n g B e c h t e l o f f i c e s . W e h a v e u p d a t e d o u r e s t i m a t e o f
p e r s o n n e l r e q u i r e m e n t s a n d s c o p e o f s e r v i c e s t o c o v e r t h e s e
t a s k s . T h e d u r a t i o n o f t h e s e s e r v i c e s i s f o r t h e J u l y 1 , 1 9 8 9 t o
J u n e 3 0 , 1 9 9 0 f i s c a l y e a r . E n c l o s e d p l e a s e f i n d r e v i s e d c o p i e s o f
A p p e n d i c e s A , B , a n d C o f o u r a g r e e m e n t r e f l e c t i n g t h e s e
a d d i t i o n a l s e r v i c e s .
1 2 6 1 7
Sincerely,
BECHTEL CIVIL, INC.
1411M
Thomas R. Lammers
anager Highway Projects
MTM/
Enclosure: Revised Appendices A, B, and C to the existing
agreement with the Riverside County Transportation
Commission
cc: Mark T. Massman (Bechtel -Riverside)
Harry Blohm (Bechtel -Norwalk)
Tom Bertken (Bechtel -San Jose)
APPENDIX "A"
TO THE AGREEMENT BETWEEN THE
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AND BECHTEL CIVIL, INC.
$COPE Qg SERVICES
1.0 Assist Commission and Caltrans in defining the appropriate
roles and responsibilities in project development and
implementation for the Riverside County Transportation
Commission Improvement Plan. This will involve review of
the various approaches of existing sales tax authorities,
discussions with Commission members, and negotiations with
Caltrans.
2.0 Provide support to Commission for project management and
contract administration for the Route 91 project design
engineering. This would include assistance with final
interview selection (November 16, 1988), working with
Caltrans Districts 8 and 12 to negotiate work scope and cost
(prior to January 1989), and monitoring work (project scope
and timing) in Commission's and Orange County Transportation
Commission's interest.
3.0 Support Commission with initiating the preliminary
engineering, environmental studies, and design engineering
(if applicable) for priority projects. This would include
assistance to Commission and Caltrans to prepare RFP's and
select consultants. Priority projects for which assistance
would be provided are as follows:
O 60/91/215 Interchange
o Commuter rail, including more detailed work for
the Riverside to Orange County service and
preliminary study of the Riverside-Perris-
Hemet/San Jacinto services.
o Sanderson Avenue bridge (Route 79 project) and
Route 74 widening in Perris.
o Projects on CTC's 1988 STIP Appendix Standby List,
(i.e., Balance of Route 86, Route 60 through
Moreno Valley, and the balance of Route 79 from
Beaumont to the Sanderson bridge).
4.0 Support Commission with developing a plan for implementing
project development for the overall Improvement Plan.
"
5 . 0 S u p p o r t C o m m i s s i o n w i t h s p e c i f i c i n i t i a l p r o j e c t d e v e l o p m e n t
t a s k s f o r t h e M e a s u r e A p r o g r a m i n c l u d i n g :
o P r e p a r a t i o n o f a p p l i c a t i o n f o r S B 1 4 0 f u n d i n g
e l i g i b i l i t y o f R o u t e s 8 6 a n d 9 1 .
o P r e p a r a t i o n o f a p p l i c a t i o n s f o r f e d e r a l
r e i m b u r s e m e n t u n d e r t h e p r o v i s i o n s o f t h e A d v a n c e
C o n s t r u c t i o n f e a t u r e s o f t h e 1 9 8 7 F e d e r a l A i d
H i g h w a y A c t a n d S B 1 4 1 1 .
o P r e p a r e a S t u d y R e p o r t f o r t h e 6 0 / 9 1 / 2 1 5
I n t e r c h a n g e .
o A s s i s t C o m m i s s i o n w i t h d e v e l o p m e n t o f
i m p l e m e n t a t i o n f o r t h e e c o n o m i c d e v e l o p m e n t a n d
c i r c u l a t i o n i m p r o v e m e n t i n t e r c h a n g e i m p r o v e m e n t
p r o g r a m s .
6 . 9 S u p p o r t C o m m i s s i o n b y d e v e l o p i n g a n i n - h o u s e p r o j e c t
c o n t r o l s s y s t e m i n c l u d i n g :
o I m p l e m e n t p r o j e c t c o n t r o l s y s t e m i n c l u d i n g
e n g i n e e r i n g p l a n n i n g a n d c o n t r o l , c o s t c o n t r o l ,
C P M s c h e d u l e s , m i l e s t o n e r e p o r t i n g , c o m p u t e r i s e d
v a r i a n c e a n d e x c e p t i o n r e p o r t i n g , a n d
h i g h l i g h t i n g o f p r o b l e m a r e a s .
o I n c o o r d i n a t i o n w i t h C a l t r a n s a n d w i t h t h e i r
a s s i s t a n c e , d e v e l o p a n d i m p l e m e n t a M e a s u r e A
p r o j e c t c o s t c o n t r o l p r o g r a m u s i n g a t r e n d
a n a l y s i s s y s t e m .
o I n c o o r d i n a t i o n w i t h C a l t r a n s a n d w i t h t h e i r
a s s i s t a n c e , p r o v i d e a n d e a r l y w a r n i n g s y s t e m o f
p o t e n t i a l s c h e d u l e d e l a y s a n d a b a s i s f o r
r e c o m m e n d e d a c t i o n s t o r e c o v e r i d e n t i f i e d s c h e d u l e
s l i p p a g e . E n a b l e e a r l y i d e n t i f i c a t i o n o f a r e a s
w h e r e C o m m i s s i o n c o u l d p r o v i d e t e c h n i c a l s t a f f
a s s i s t a n c e t o r e c o v e r i d e n t i f i e d s c h e d u l e d e l a y s .
o D e v e l o p e a c l o s e w o r k i n g r e l a t i o n s h i p w i t h
C a l t r a n s P r o j e c t C o n t r o l s g r o u p t o e n h a n c e t h e
p r o g r e s s o f M e a s u r e A p r o j e c t s a n d t o e n a b l e
C a l t r a n s t o b e t t e r p r i o r i t i s e t h e i r w o r k
b r e a k d o w n s t r u c t u r e .
7 . 9 S u p p o r t t h e C o m m i s s i o n w i t h a d d i t i o n a l P r o j e c t M a n a g e m e n t
a n d A d m i n i s t r a t i o n f u n c t i o n s i n c l u d i n g :
A - 2
" "
o T h r o u g h C o m m i s s i o n s t a f f , p r o v i d e r e g u l a r
s u p p o r t t o t h e C o m m i s s i o n i n c l u d i n g p r e p a r a t i o n o f
s t u d i e s , r e p o r t s , p u b l i c p r e s e n t a t i o n s , e t c
o P r e p a r e M o n t h l y P r o g r e s s R e p o r t w h i c h r e c o r d s
p r o j e c t p r o g r e s s , h i g h l i g h t s p r o b l e m a r e a s , a n d
f o r e c a s t s o v e r a l l p r o g r a m c o s t a n d s c h e d u l e .
o P r e p a r e p r o j e c t p r o c e d u r e s t o d e s c r i b e t h e
r e q u i r e m e n t s a n d c o n t r o l s p l a c e d u p o n t h e
C o m m i s s i o n . P r o c e d u r e s w i l l b e d e v e l o p e d t o
c o n t r o l c o s t s , p r o v i d e d o c u m e n t a t i o n , a d m i n i s t e r
c o n t r a c t s , a n d g o v e r n o t h e r a c t i v i t i e s a s
n e c e s s a r y .
8 . 0 S u p p o r t t h e C o m m i s s i o n t h r o u g h p r o j e c t c o o r d i n a t i o n w i t h
C a l t r a n s a s f o l l o w s :
o A s s i s t t h e C o m m i s s i o n i n d e v e l o p i n g
C o m m i s s i o n / C a l t r a n s C o o p e r a t i v e A g r e e m e n t s a s
r e q u i r e d . P a r t i c i p a t e i n m o d i f y i n g o r
c o n s o l i d a t i n g e x i s t i n g a g r e e m e n t s a n d
d e v e l o p i n g n e w a g r e e m e n t s . N e g o t i a t e w i t h
C a l t r a n s , a s r e q u e s t e d b y t h e C o m m i s s i o n f o r
e n g i n e e r i n g , r i g h t - o f - w a y a c q u i s i t i o n ,
a n d c o n s t r u c t i o n m a n a g e m e n t a g r e e m e n t s .
o W o r k w i t h C a l t r a n s t o d e v e l o p b a s e l i n e
d o c u m e n t s f o r O v e r a l l P r o j e c t C o n t r o l ,
i n c l u d i n g s t a n d a r d s ; p r i o r i t i z a t i o n o f
i m p r o v e m e n t s ; a n d p r o j e c t s c o p e , b u d g e t ,
s c b e d u l e , a n d c a s h f l o w .
o A s s i s t C a l t r a n s i n d e v e l o p i n g w o r k p l a n s f o r
e n g i n e e r i n g a n d r i g h t - o f - w a y a c q u i s i t i o n t o
m e e t s c h e d u l e t a r g e t s . A s s i s t C a l t r a n s i n
e s t a b l i s h i n g e n g i n e e r i n g a n d p r o d u c t i o n a n d
p e r f o r m a n c e g o a l s . D e v e l o p a d e t a i l e d c u r r e n t
y e a r f o r c a s t a n d a s u m m a r y t h r e e y e a r f o r e c a s t
f o r p r o j e c t d e v e l o p m e n t . S p e c i f y d i v i s i o n o f
e f f o r t b e t w e e n C a l t r a n s a n d p r i v a t e
c o n s u l t a n t s .
o i n c o n j u n c t i o n w i t h C o m m i s s i o n s t a f f , m e e t
r e g u l a r l y w i t h C a l t r a n s M a n a g e m e n t t o c o o r d i n a t e
o n i s s u e s o f p o l i c y , p r i o r i t y , r e s o u r c e s ,
e t c . r e l a t e d t o s u c c e s s f u l i m p l e m e n t a t i o n o f
t h e M e a s u r e A p r o g r a m .
N o t e : C h a n g e s i d e n t i f i e d i n t h i s a c t i o n f r o m t h e o r i g i n a l
a g r e e m e n t a r e i d e n t i f i e d i n b o l d c h a r a c t e r s .
" "
P L A N N E D S T A F F I N G
P O S I T I O N S
B E C H T E L = D T = E S T A B L I S H E D B i l a n l e O F F I C E S
( S a n F r a n c i s c o , S a n J o s e , o r N o r w a l k , C A )
B e c h t e l w i l l p r o v i d e t h e s e r v i c e s o f t h e f o l l o w i n g s t a f f i n
i t s e s t a b l i s h e d o f f i c e s a n d i n o f f i c e s f u r n i s h e d b y R C T C ,
s u p p l e m e n t e d b y b u s i n e s s t r i p s t o R O T C o f f i c e s a s r e q u i r e d
t o c o m p l e t e t h e a b o v e s c o p e o f s e r v i c e s t h r o u g h J u n e 3 0 ,
1 9 9 8 .
T o t a l
E s t i m a t e d $ o u r s ,
P r o j e c t E n g i n e e r - F u l l T i m e 1 8 8 8
P r o j e c t C o n t r o l s E n g i n e e r - F u l l T i m e 1 8 1 8
P r o j e c t C o n t r o l s E n g i n e e r - F u l l T i m e 1 2 8 8
S e n i o r H i g h w a y E n g i n e e r - F u l l T i m e 1 4 8 8
D a t a T e c h n i c i a n - F u l l T i m e 1 2 8 8
M a n a g e m e n t a n d T e c h n i c a l s u p p o r t f o r t h e a b o v e , o f
a p p r o x i m a t e l y 1 2 8 8 m a n - h o u r s .
N o t e s : 1 ) C h a n g e s i d e n t i f i e d i n t h i s a c t i o n f r o m t h e o r i g i n a l
a g r e e m e n t a r e i d e n t i f i e d i n b o l d c h a r a c t e r s .
2 ) F u l l T i m e s t a f f i n d i c a t e s d e d i c a t e d s t a f f l o c a t e d i n
R i v e r s i d e . C o r r e s p o n d i n g s t a r t i n g t i m e s a r e J u l y 1 ,
1 9 8 9 , O c t o b e r 1 , 1 9 8 9 , a n d N o v e m b e r 1 , 1 9 8 9 .
APPENDIX "B"
TO THE AGREEMENT BETWEEN
THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AND BECHTEL CIVIL, INC.
14ILESTONS SCHEDULE
A. GENERAL
1. Schedule Qf Work: Bechtel shall conform with the
schedule set forth herein, except as otherwise
modified as provided in the Agreement. In the event
the schedule of work is so modified, Bechtel will
prepare a revised schedule to be substituted herein
upon approval by the Commission.
2. Milestone Schedule: The Commission and Bechtel agree on
the scope of work in Appendix "A" and its completion in
accordance with the following schedule dates:
plilestone Dates
o Begin Program Services November 15, 1988
o Complete Project Development April 15, 1989
Management Implementation
Plan for Selected Projects
o Complete Strategic Plan
Outline
June 30, 1989
o Complete 60/91/215 Inter- June 5, 1989
change ROW study
o Implement project controls September 30, 1989
System
o Prepare draft interchange October 3/8 1989
Improvement program
o Develope Project Reporting November 30, 1989
System
o Complete Project Staffing January 30, 199/
Note: Changes identified in this action form the
original agreement are idintified in bold characters.
" "
A P P E N D I X " C "
T O A G R E E M E N T B E T W E E N T H E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
A N D B E C H T E L C I V I L , I N C .
C O M P E N S A T I O N A N D P A Y M E N T
F o r t h e p e r f o r m a n c e o f t h e S e r v i c e s , C o m m i s s i o n s h a l l p a y B e c h t e l , i n t h e
m a n n e r a n d a t t h e t i m e s h e r e i n s p e c i f i e d , C o m p e n s a t i o n i n a n a m o u n t e q u a l
t o t h e s u e t o f b a s e s a l a r i e s a n d w a g e s t i n e s a m u l t i p l i e r , p l u s O t h e r
D i r e c t C o s t s a s s e t f o r t h i n S e c t i o n C . b e l o w .
A . B a s e S a l a r i e s a n d Y a w s
C o s t s a n d r e l a t e d e x p e n s e s i n c u r r e d b y B e c h t e l i n a c c o r d a n c e w i t h
i t s e s t a b l i s h e d p e r s o n n e l p o l i c i e s , i n c l u d i n g a l l s a l a r i e s a n d w a g e s
o f p e r s o n n e l e n g a g e d i n t h e p e r f o r m a n c e o f o r i n s u p p o r t o f t h e
S e r v i c e s .
B . M u l t i p l i e r
T h e m u l t i p l i e r t o b e a p p l i e d a g a i n s t b a s e s a l a r i e s a n d w a g e s t o
d e t e r m i n e c o m p e n s a t i o n s h a l l b a a s f o l l o w s :
a ) F o r p e r s o n n e l a s s i g n e d t o t h e P r o g r a m o f f i c e i n R i v e r s i d e
C o u n t y , t h e m u l t i p l i e r s h a l l b e 2 . 1 8 5 .
b ) T h e m u l t i p l i e r o f 2 . 1 8 5 i n c l u d e s : ( i ) b a s e s a l a r i e s a n d
w a g e s ; ( i i ) B e c h t e l " s e s t a b l i s h e d r a t e o f t h i r t y - s e v e n p e r c e n t
( 3 7 . 0 1 ) f o r p a y r o l l a d d i t i v e s t o c o v e r a l l e m p l o y e e b e n e f i t s
a n d a l l o w a n c e s f o r v a c a t i o n , s i c k l e a v e , h o l i d a y , a n d c o m p a n y
p o r t i o n o f e m p l o y e e i n s u r a n c e a n d s o c i a l a n d r e t i r e m e n t
b e n e f i t s , a l l f e d e r a l a n d s t a t e p a y r o l l t a x e s , p r e m i u m s f o r
p u b l i c l i a b i l i t y a n d p r o p e r t y d a m a g e l i a b i l i t y i n s u r a n c e ,
Y o r k e r s " C o m p e n s a t i o n a n d E m p l o y e r s ' L i a b i l i t y I n s u r a n c e , a n d
a l l o t h e r i n s u r a n c e p r e m i u m s m e a s u r e d b y p a y r o l l c o s t s , a n d
o t h e r c o n t r i b u t i o n s a n d b e n e f i t s i m p o s e d b y a n a p p l i c a b l e l a w
a n d r e g u l a t i o n ; ( i i i ) a n a l l o w a n c e o f f o r t y - f i v e p e r c e n t ( * S t )
o f I t e m s ( i . ) a n d ( i i . ) t o c o v e r t h e c o s t t o B e c h t e l o f
m a i n t a i n i n g a n d o p e r a t i n g e s t a b l i s h e d o f f i c e s ; a n d ( i v . )
B e c h t e l " s f e e o f t e n p e r c e n t ( 1 0 % ) o f I t e m s ( i . ) . ( i i . ) . a n d
( i i i . ) .
b ) F o r p e r s o n n e l a s s i g n e d i n s u p p o r t o f t h e S e r v i c e s t h e
m u l t i p l i e r s h a l l b e 2 . 6 7 .
1 9 6 1 U
1 2 / 1 2 / 8 8 S F
C - 1
The multiplier of 2.67 includes the same items as above except
that the allowance for indirect cost is seventy-five percent
(75%) in lieu of forty-five percent (45%) and the San Francisco
payroll tax of one and six -tenths percent (1.6%) has been added.
c) For the overtime portion of wages, the multiplier shall be the
same as for straight time wages.
C. Other Direct Costs and Rates
All other costs and rates incurred in the performance of the
Services including, but not limited to, such costs and rates as:
1. Costs incurred for travel, subsistence, relocation of personnel
engaged in the performance of the Services.
2. The direct costs incurred by personnel assigned in support of
the Services such as:
a) The cost of all materials and supplies other than
engineering supplies used or consumed in the performance
of the Services. Engineering supplies used or consumed in
the performance of the Services shall be reimbursed at
Bechtel•s standard rate.
b) All costs associated with models, reproduction of plans,
specifications, reports, and other data, at Bechtel•s
standard rates.
c) Use of Bechtel Data Processing computers, including
related operator time, and use of standard programs at
Bechtel•s standard rates. All other computer programming
or outside computer -related services at actual cost.
d) Telephone costs for calls originating from offices
equipped with Centrex Systems at Bechtel•s standard rate;
all other communication costs reimbursable at cost to
Bechtel.
3. A11 costs associated with consultants, subcontracts, and other
outside services plus an amount equal to 101 of the costs,
under this subparagraph 4., for fee.
4. All federal, state, and local taxes, and all excises and
licenses, excepting only net income taxes.
4964U
12/12/SS SF
C-2
" "
5 . A n y a n d a l l o t h e r d i r e c t c o s t s a n d e x p e n s e s n o t
s p e c i f i c a l l y s e t f o r t h h e r e i n i n c u r r e d b y B e c h t e l
i n c i d e n t a l t o t h e p e r f o r m a n c e o f t h e S e r v i c e s .
A l l s t a n d a r d r a t e s i n s u b p a r a g r a p h 2 . o f t h i s P a r a g r a p h
C . s h a l l b e s u b j e c t t o r e a s o n a b l e a d j u s t m e n t , t o
r e f l e c t i n c r e a s e s o r d e c r e a s e s i n c o s t , i n a c c o r d a n c e
w i t h B e c h t e l ' s e s t a b l i s h e d p o l i c i e s a n d p r o c e d u r e s .
D . M a n n L A n d T i m e s o f p a y m e n t
O n o r a s s o o n a s p r a c t i c a b l e o f t e r t h e f i r s t d a y o f e a c h
c a l e n d a r m o n t h , B e c h t e l s h a l l p r e p a r e a n d s u b m i t t o t h e
C o m m i s s i o n a n i n v o i c e c o v e r i n g C o m p e n s a t i o n e a r n e d d u r i n g
t h e p r e v i o u s c a l e n d a r m o n t h . C o m m i s s i o n s h a l l p a y t o B e c h t e l
t h e a m o u n t s h o w n w i t h i n t h i r t y ( 3 0 ) d a y s a f t e r r e c e i p t o f
t h e i n v o i c e . A m o u n t s o w e d t o B e c h t e l b e h o n d t h e p a y m e n t
t e r m s p r o v i d e d f o r i n t h i s A g r e e m e n t s h a l l a c c r u e i n t e r e s t
e a c h d a y s u c h i n v o i c e i s n o t p a i d a t t h e l e s s e r o f ( i ) a
r a t e e q u a l t o t w o p e r c e n t ( 2 % ) a b o v e t h e p r i m e l e n d i n g r a t e
q u o t e d t o s u b s t a n t i a l a n d r e s p o n s i b l e c o m m e r c i a l b o r r o w e r s
o n n i n e t y - d a y l o a n s b y t h e B a n k o f A m e r i c a N . T . & S . A . , S a n
F r a n c i s c o , C a l i f o r n i a , e a c h d a y s u c h i n t e r e s t a c c r u e s o r ,
( i i ) t h e m a x i m u m r a t e p e r m i t t e d b y a p p l i c a b l e l a w .
E . L i m i t a t i o n D I C o s t s
T h e M a x i m u m C o m p e n s a t i o n p a y a b l e t o B e c h t e l u n d e r t h i s
A g r e e m e n t i s $ 7 2 0 , 0 9 0 . I f , a t a n y t i m e , B e c h t e l h a s r e a s o n
t o b e l i e v e t h a t t h e t o t a l c o m p e n s a t i o n p a y a b l e f o r t h e
p e r f o r m a n c e o f t h e S e r v i c e s w i l l e x c e e d t h e M a x i m u m
C o m p e n s a t i o n , B e c h t e l s h a l l n o t i f y t h e C o m m i s s i o n
i m m e d i a t e l y i n w r i t i n g t o t h a t e f f e c t , i n d i c a t i n g t h e
e s t i m a t e d a d d i t i o n a l a m o u n t n e c e s s a r y t o c o m p l e t e t h e
S e r v i c e s . A n y c o s t i n c u r r e d b y B e c h t e l i n e x c e s s o f t h e
M a x i m u m C o m p e n s a t i o n s h a l l b e a t B e c h t e l ' s o w n r i s k . B e c h t e l
s h a l l h a v e n o o b l i g a t i o n t o p e r f o r m a n y S e r v i c e s , t h e c o s t
o f w h i c h i s i n e x c e s s o f t h e $ 7 2 0 , 0 0 0 . M a x i m u m C o m p e n s a t i o n ,
u n l e s s a n d u n t i l t h e c o s t s a n d c o m p e n s a t i o n o f a n y s u c h
a d d i t i o n a l s e r v i c e s a r e a g r e e d u p o n b y B e c h t e l a n d t h e
C o m m i s s i o n .
N o t e : C h a n g e s i d e n t i f i e d i n t h i s a c t i o n f r o m t h e
o r i g i n a l a g r e e m e n t a r e i d e n t i f i e d i n b o l d c h a r a c t e r s .
TO: Riverside County
Emergencies
FROM: Hideo Sugita, Staff
Service Authority for Freeway
Analyst
SUBJECT: Request for Approval to Contract for Additional Patent
Attorney Services
At the May 3, 1989 Riverside County SAFE Board meeting, the
Executive Director was authorized to contract for the services of
a patent attorney to conduct an initial review of the draft
Request for Proposal (RFP) for the procurement of a motorist aid
callbox system and to develop patent indemnification language for
the RFP. This action was the result of recommendations from both
the Riverside and San Bernardino County Counsels. It was decided,
by staff, to enter into the patent counsel agreement one step at
a time in order to not purchase more service than is required.
The initial phase (Phase I) was approved by the SAFE Boards in
May.
The review of the draft RFP is completed and it identified five
patents that the RFP may infringe. The patent attorney
recommended the SAFEs not to release the RFP until these patent
issues have been researched and proper action taken to avoid
litigation. To get to this point in the process will require
additional services on the part of the patent attorney.
Phase II will be to complete an initial review of the five
patents and compare them with the equipment specified in the
draft RFP to establish which patents may be a litigation problem.
The cost for this phase is $7,500.
Phase III will include a much more detailed look at those patents
identified in Phase II that have potentially significant
litigation problems. This will entail obtaining the entire patent
file histories from the patent office and reviewing all
statements by the patent holder to the patent office, relative to
the patent. These will be reviewed in terms of potentially
significant infringement problems exist. It is anticipated that
only one or two patents will require this level of analysis. The
cost for each detailed patent review and analysis will be $2,000.
Phase IV consists of a validation study of any patents identified
in Phase III as being defensible by the patent holder and where
infringement exists. Phase IV consists of research to determine
if "prior art" exists. This review covers information not
reviewed by the patent office. If this search discovers that
"prior art" exists then it may be possible to obtain a ruling to
render the existing patent invalid. The cost for the validity
study is $4,000 per patent. It is expected that no more than two
patents will undergo this level of analysis.
IF a patent is found to be valid and defensible, then the SAFEs
will either have to modify the specifications in the draft RFP or
AGENDA ITEM No. 11
June 7, 1989
" "
n e g o t i a t e a l i c e n s e a g r e e m e n t w i t h t h e p a t e n t h o l d e r . T h i s w o u l d
b e t h e f i n a l p h a s e f o r t h i s e f f o r t .
L i s t e d b e l o w a r e t h e r e m a i n i n g p h a s e s t o b e c o n d u c t e d i n t h e
p a t e n t e f f o r t a n d t h e e s t i m a t e d c o s t f o r e a c h :
P h a s e D e s c r i p t i o n , L o w C o s t H i g h C o s t
I I B r i e f R e v i e w $ 7 , 5 0 0 $ 7 , 5 0 0
I I I D e t a i l e d R e v i e w 0 $ 4 , 0 0 0
I V V a l i d i t y 0 $ 8 , 0 0 0
T o t a l
$ 7 , 5 0 0 $ 1 9 , 0 0 0
I n a d d i t i o n , s i n c e a t t o r n e y f e e s d o n o t i n c l u d e p h o n e c h a r g e s ,
p r i n t i n g c o s t s , F A X m a c h i n e c o s t s , t r a v e l e x p e n s e s , e t c . s t a f f
r e c o m m e n d s t h e i n c l u s i o n o f a n a d d i t i o n a l c o s t o f $ 5 0 0 . 0 0
( R i v e r s i d e s h a r e ) b e i n t h e n o t t o e x c e e d c o s t f i g u r e .
T h e p a t e n t a t t o r n e y , B e r n i e R l e i n k e o f L a f f , W h i t e s e l , C o n t e &
S a r e t e s t i m a t e s t h a t t h i s w o r k c o u l d t a k e a s l o n g a s n i n e t y d a y s ,
b u t i f i n f o r m a t i o n f r o m t h e t h e p a t e n t o f f i c e i s p r o d u c e d i n a
t i m e l y f a s h i o n , t h e w o r k c o u l d b e c o m p l e t e d w i t h i n 3 0 t o 6 0 d a y s .
A s w i t h t h e p r i o r a g r e e m e n t , t h e c o s t f o r t h i s s e r v i c e w i l l b e
s p l i t b e t w e e n t h e R i v e r s i d e A n d S a n B e r n a r d i n o C o u n t i e s S A F E s .
R E C O M M E N D A T I O N
T h e R i v e r s i d e C o u n t y S A F E B o a r d a u t h o r i z e t h e E x e c u t i v e D i r e c t o r
t o c o n t r a c t w i t h t h e c u r r e n t S A F E p a t e n t a t t o r n e y t o c o n d u c t
P h a s e s I I , I I I a n d I V a t a c o s t t o t h e R i v e r s i d e C o u n t y S A F E n o t
t o e x c e e d $ 1 0 , 0 0 0 .
" "
A G E N D A I T E M N 0 . 6
"
R I V E R S I D E C O U N T Y T R A N 8 P O R T A 1 1 0 N t O M M I S S I O N
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T : P r o p o s a l f o r R C T C S u p p o r t t o C a l t r a n s f o r P r o j e c t
D e v e l o p m e n t
I t i s a n t i c i p a t e d t h a t C a l t r a n s D i s t r i c t 8 m a y r e q u i r e a t l e a s t
t h i r t y ( 3 0 ) e n g i n e e r i n g p e r s o n n e l p e o p l e t o p r o v i d e o v e r s i g h t a n d
d i r e c t s u p p o r t f o r M e a s u r e " A " h i g h w a y p r o j e c t s . O u r i n i t i a l
d i s c u s s i o n s w i t h K e n S t e e l e ( D i r e c t o r ) a n d D o n W e a v e r ( D e p u t y
D i r e c t o r ) h a v e l e d t o a c o m m i t m e n t t o c o m p l e t e a t l e a s t a l l o f
t h e r e q u i r e d e n v i r o n m e n t a l w o r k a s w e l l a s t h e d e s i g n , r i g h t - o f -
w a y a c q u i s i t i o n , a n d c o n s t r u c t i o n o f a l l M e a s u r e " A " p r o j e c t s i n
t h e S t a t e T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( S T I P ) , w h i c h t o t a l
$ 1 7 9 m i l l i o n f o r o u r j o i n t p r o p o s a l s w h i c h C T C i s a n t i c i p a t e d t o
a p p r o v e . H o w e v e r , C a l t r a n s D i s t r i c t 8 r e c o g n i z e s t h a t s u c h a
h u g e w o r k l o a d c a n n o t b e a c c o m p l i s h e d w i t h o u t R C T C ' s h e l p .
T h e c o n c e p t f o r s u c h p r o j e c t d e v e l o p m e n t a s s i s t a n c e w e a r e
d i s c u s s i n g w i t h C a l t r a n s i n v o l v e s o u r p r o v i d i n g s p a c e , e q u i p m e n t ,
c o n s u l t a n t s , a n d c o n t r a c t s m a n a g e m e n t . R C T C a n d C a l t r a n s w o u l d
k e e p t r a c k o f R C T C e x p e n s e s w h i c h w o u l d n o r m a l l y b e b o r n e b y
C a l t r a n s a n d s e e k e q u i v a l e n t a d j u s t m e n t s t o C a l t r a n s ' f i n a n c i a l
p a r t i c i p a t i o n , e i t h e r b y c a s h r e p a y m e n t o r o n t h e r i g h t - o f - w a y
a c q u i s i t i o n a n d c o n s t r u c t i o n s i d e o f t h e p r o j e c t c o s t e q u a t i o n .
T h e b e n e f i t o f R C T C p r o v i d i n g s u c h p r o j e c t d e v e l o p m e n t s u p p o r t
i s t h a t i t w i l l r e s u l t i n a n a c c e l e r a t e d p r o g r a m . R C T C ' s p r o c e s s
f o r s e c u r i n g n e e d e d g o o d s a n d p r o f e s s i o n a l s e r v i c e s a r e m u c h l e s s
c u m b e r s o m e t h a n t h o s e w h i c h C a l t r a n s m u s t f o l l o w . C a l t r a n s m u s t
a l s o d e p e n d o n f e d e r a l f u n d i n g f o r m u c h o f t h e i r c a p i t a l s u p p o r t
p r o g r a m , a n d a s a r e s u l t a r e b o u n d b y f e d e r a l r e q u i r e m e n t s f o r
p r o j e c t d e v e l o p m e n t t a s k s t o b e d o n e i n s e r i e s r a t h e r t h a n i n
t a n d e m . B a s e d u p o n t h e e x p e r i e n c e i n S a n t a C l a r a C o u n t y w h e r e t h e
T r a f f i c A u t h o r i t y p r o v i d e s s u c h a s s i s t a n c e t o C a l t r a n s D i s t r i c t
4 , a s m u c h a s f o u r y e a r s h a s b e e n t r i m m e d f r o m t h e t o t a l p r o j e c t
d e v e l o p m e n t a n d i m p l e m e n t a t i o n s c h e d u l e .
T o d a t e , t w o t y p e s o f a s s i s t a n c e h a v e b e e n r e q u e s t e d b y C a l t r a n s
D i s t r i c t 8 - o f f i c e s p a c e a n d e q u i p m e n t a n d p e r s o n n e l s u p p o r t .
A g e n d a I t e m N o . 1 3 G
J u n e 7 , 1 9 8 9
" "
P a g e 2
O f f i c e S p a c e a n d E a u i p m e n t
A s a r e s u l t o f d i s c u s s i o n s b e t w e e n S e n a t o r R o b e r t P r e s l e y
a n d K e n S t e e l e , i t i s n o w p r o p o s e d t h a t C a l t r a n s D i s t r i c t 8
p e r s o n n e l a s s i g n e d t o s u p p o r t t h e M e a s u r e " A " p r o g r a m s h o u l d
b e l o c a t e d i n R C T C ' s o f f i c e s . A l t h o u g h t h e r e i s r o o m f o r
s o m e C a l t r a n s s t a f f i n o u r n e w l y l e a s e d s p a c e , t h e r e i s n o t
e n o u g h r o o m f o r a l l o f t h e r e q u i r e d e n g i n e e r i n g p e r s o n n e l .
H o w e v e r , a n a d d i t i o n a l 4 , 8 0 0 s q u a r e f e e t i s a v a i l a b l e i n t h e
s a m e b u i l d i n g w h i c h w o u l d m e e t t h e i r n e e d s . T h e s a m e t e r m s
n e g o t i a t e d b y R C T C f o r o u r s p a c e w o u l d a p p l y t o t h e
a d d i t i o n a l s p a c e . T h e l e a s e r a t e w o u l d b e $ 1 . 4 5 p e r f o o t
p e r m o n t h f o r f u l l s e r v i c e , i n s u r a n c e , a n d p a r k i n g
( a p p r o x i m a t e l y $ 7 , 5 0 0 p e r m o n t h t o t a l ) . O t h e r p r o s p e c t i v e
t e n a n t s h a v e a p p r o a c h e d C o l d w e l l B a n k e r t o n e g o t i a t e l e a s i n g
t h e s p a c e , b u t t h e a g e n t h a s a g r e e d t o h o l d t h e p r o p e r t y f o r
u s u n t i l J u n e 8 t h .
M o r e s p e c i f i c i n f o r m a t i o n r e l a t e d t o e q u i p m e n t n e e d s m u s t b e
d e v e l o p e d b e f o r e b r i n g i n g t h a t p o r t i o n o f t h e s u p p o r t
p r o p o s a l f o r w a r d f o r c o n s i d e r a t i o n .
C o n s u l t a n t P e r s o n n e l S u p p o r t f o r E n v i r o n m e n t a l S t u d i e s
C a l t r a n s h a s a n i m m e d i a t e n e e d f o r f o u r q u a l i f i e d
e n v i r o n m e n t a l p r o f e s s i o n a l s f o r a f o u r m o n t h p e r i o d t o
a d h e r e t o t h e i r s c h e d u l e f o r p r o j e c t d e v e l o p m e n t . C a l t r a n s
h a s n o t b e e n a b l e t o s e c u r e " i n h o u s e " p e r s o n n e l t o c o n d u c t
t h e w o r k a n d h a s r e q u e s t e d a s s i s t a n c e f r o m R C T C . S u c h
a s s i s t a n c e m i g h t b e p r o v i d e d t h r o u g h a n a u g m e n t a t i o n t o t h e
e x i s t i n g B e c h t e l c o n t r a c t . C u r r e n t e s t i m a t e s f o r t h e
s u p p o r t c o s t s a r e $ $ 1 8 0 , 0 0 0 .
A m e e t i n g o f t h e B u d g e t a n d F i n a n c e C o m m i t t e e p r i o r t o R C T C
r e g u l a r m e e t i n g i s s c h e d u l e d f o r c o n s i d e r a t i o n o f t h e p r o p o s a l t o
p r o v i d e p r o j e c t d e v e l o p m e n t s u p p o r t t o C a l t r a n s .
R E C O M M E N D A T I O N S
1 . A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o e x e c u t e a l e a s e f o r t h e
a d j a c e n t o f f i c e s p a c e . T r a n s f e r $ 6 7 , 5 0 0 f r o m t h e 1 9 8 9 - 9 0
M e a s u r e " A " C o n t i n g e n c y / R e s e r v e s t o O f f i c e L e a s e ( 9 m o n t h s )
t o c o v e r t h e i n c r e a s e d c o s t .
2 . A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o e x e c u t e a n a m e n d m e n t t o
B e c h t e l ' s c o n t r a c t t o p r o v i d e a n a d d i t i o n a l $ 1 8 0 , 0 0 0 f o r
e n v i r o n m e n t a l s u p p o r t s e r v i c e s t o C a l t r a n s . T r a n s f e r
$ 1 8 0 , 0 0 0 f r o m t h e 1 9 8 9 - 9 0 M e a s u r e " A " C o n t i n g e n c y / R e s e r v e s
t o P r o f e s s i o n a l a n d S p e c i a l i z e d S e r v i c e s t o c o v e r t h e
i n c r e a s e d c o s t .
" "
P a g e 3
3 . C o n t i n u e t o n e g o t i a t e w i t h C a l t r a n s t o s e e k a p p r o p r i a t e
a d j u s t m e n t s t o S t a t e f i n a n c i a l p a r t i c i p a t i o n o n t h e c a p i t a l
s i d e o f t h e M e a s u r e " A " p r o j e c t s t o c o m p e n s a t e f o r t h i s a n d
o t h e r p r o j e c t d e v e l o p m e n t s u p p o r t p r o v i d e d b y R C T C .
J R : n k
" "
A G E N D A I T E M N 0 . 7
RIVERSIDE COUNIY TRANSPOR7At10NtOMM18810N
June 7, 1989
TO: Budget and Finance Committee
FROM: Jack Reagan, Executive Director
SUBJECT: Security System for RCTC's New Offices
As you are probably aware, our new offices, located at 3560
University Avenue, Suite 100, will be ready this month. At this
time, the Commission should consider installing a security system
to protect documents, office equipment and furniture from theft
and vandalism. Although our landlord will be providing security
to the building, it is not sufficient protection for our offices
especially since it is located on the ground level. The security
being provided by the landlord is limited to the front and back
doors of the lobby to be opened at 8 a.m. and closed at 5 p.m.
The contractor providing building security for the landlord is
Honeywell, For this reason, we requested Honeywell to submit a
proposal.
Attached is a copy of Honeywell's proposal which includes three
options: 1) direct sale option; 2) lease option; and, 3) zero -
down lease option. The proposal also shows the type of
protection being recommended for the office. In addition to
installing the system and monitoring services, Honeywell provides
a monthly report showing employees who are entering the premises
after hours as well as record for arrival and departure.
If the Committee determines that a security system should be
provided for the offices, this item could be included in the
Commission's July agenda. Since the security system is a part of
the office, cost of the system and monthly monitoring service
could be deducted from the office lease account.
JR:nk
Attachments
" "
H o n e y w e l l
J u n e 2 , 1 9 8 9
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
4 0 7 5 M a i n S t r e e t , S u i t e 3 0 2
R i v e r s i d e , C A 9 2 5 0 1
A t t e n t i o n : M r . J a c k R e a g a n
R e f e r e n c e : H O N E Y W E L L M O N I T O R E D S E C U R I T Y A L A R M S Y S T E M
P r o j e c t : N e w O f f i c e s ( U n i v e r s i t y P l a z a )
D e a r M r . R e a g a n :
T h a n k y o u f o r t h e o p p o r t u n i t y o f w o r k i n g w i t h y o u i n r e g a r d s t o a
H O N E Y W E L L S e c u r i t y P r o t e c t i o n S y s t e m f o r y o u r n e w o f f i c e s i n
t h e U n i v e r s i t y P l a z a . T h e f o l l o w i n g c o v e r s H O N E Y W E L L ' S
r e c o m m e n d e d p r o t e c t i o n s y s t e m .
I N S T A L L :
( 1 ) O N E H O N E Y W E L L 5 5 0 5 S E C U R I T Y A L A R M C O N T R O L P A N E L
( 1 ) O N E B A C K - U P B A T T E R Y
( 2 4 h o u r b a c k - u p p o w e r , i n p o w e r l o s s s i t u a t i o n s )
( 1 ) O N E H O N E Y W E L L 5 2 0 E N G L I S H T E X T K E Y P A D
( i n d i v i d u a l p a s s c o d e o p e r a t i o n , ( 3 0 ) p a s s c o d e c o m b i n a t i o n s )
( 7 ) S E V E N H O N E Y W E L L S I N G L E D O O R C O N T A C T S
( 3 ) T H R E E H O N E Y W E L L 7 7 4 I N F R A R E D M O T I O N D E T E C T O R S
( p r o t e c t i n g c o m m o n h a l l w a y s )
( 1 ) O N E I N D O O R S I R E N
( m o u n t e d a b o v e c e i l i n g t i l e , 1 0 0 D B )
H O N E Y W E L L P R O T E C T I O N S E R V I C E S
H O N E Y W E L L I N C . , 4 5 8 5 A L L S T A T E D R I V E , R I V E R S I D E , C A L I F O R N I A 8 2 5 0 1 . T E L E P H O N E 7 1 4 / 7 8 1 - 0 7 7 0
N A T I O N W I D E C E N T R A L S T A T I O N S E R V I C E S
" "
H o n e y w e l l
P a g e 2
S Y S T E M C O S T : ( c o m p l e t e l y i n s t a l l e d )
D I R E C T S A L E O P T I O N :
D I R E C T S A L E I N S T A L L A T I O N :
M O N T H L Y F O R M O N I T O R I N G W I T H
" T R A C K I N G " A N D M O N T H L Y R E P O R T S :
M O N T H L Y F O R M A I N T E N A N C E : ( O p t i o n a l )
L E A S E O P T I O N :
$ 2 , 9 5 0 . 0 0
$ 4 7 . 0 0
$ 2 7 . 0 0
L E A S E I N S T A L L A T I O N : $ 1 , 6 2 5 . 0 0
M O N T H L Y ( I n c l u d e s M o n i t o r i n g ,
" T r a c k i n g W / R e p o r t s & M a i n t e n a n c e ) : $ 9 9 . 0 0
Z E R O - D O W N L E A S E O P T I O N :
Z E R O - D O W N L E A S E I N S T A L L A T I O N : 0 . 0 0
M O N T H L Y ( I n c l u d e s M o n i t o r i n g ,
" T r a c k i n g W / R e p o r t s & M a i n t e n a n c e ) : $ 1 4 9 . 0 0
H o n e y w e l l t o p r o v i d e : I n s t a l l a t i o n u s i n g l o w v o l t a g e , n o n - c o n d u i t
w i r i n g .
C u s t o m e r t o p r o v i d e : ( 1 ) 1 2 0 v a c p o w e r o u t l e t , ( 1 ) p h o n e l i n e a n d
( 1 ) p h o n e j a c k ( R J 3 1 X ) a t p a n e l .
H O N E Y W E L L P R O T E C T I O N S E R V I C E S
H O N E Y W E L L I N C . , 4 8 8 5 A L L S T A T E D R I V E , R I V E R S I D E , C A L I F O R N I A 8 2 5 0 1 , T E L E P H O N E 7 1 4 / 7 8 1 - 0 7 7 0
N A T I O N W I D E C E N T R A L S T A T I O N S E R V I C E S
" "
H o n e y w e l l
F E A T U R E S / B E N E F I T S
P a g e 3
E N G L I S H T E X T H E Y P A D - H e l p s g u i d e y o u a n d y o u r e m p l o y e e s t h r o u g h
s y s t e m o p e r a t i o n . P r o v i d e s c l e a r
i n f o r m a t i o n o n s y s t e m s t a t u s a n d p r o m p t
c o r r e c t u s e .
I N D I V I D U A L P A S S C O D E A C C E S S - E l i m i n a t e s t h e a c c i d e n t a l o r
u n a u t h o r i z e d u s e o f y o u r s y s t e m .
" T R A C K I N G " W I T H R E P O R T S - A l l o w s m a n a g e r / d i r e c t o r t o m o n i t o r t h e
a f t e r h o u r u s e o f f a c i l i t y / s y s t e m . M a k e
e m p l o y e e s a c c o u n t a b l e f o r a f t e r h o u r
e n t r y i n t o f a c i l i t y .
P E R I M E T E R P R O T E C T I O N F U N C T I O N - A l l o w s l a t e n i g h t w o r k , w h i l e
p e r i m e t e r d o o r a r e a r m e d a n d
i n t e r i o r i n f r a r e d m o t i o n d e t e c t o r s
u n a r m e d .
C E N T R A L S T A T I O N M O N I T O R I N G - R e s t a s s u r e d t h a t y o u r f a c i l i t y i s
p r o t e c t e d . H O N E Y W E L L d i s p a t c h e s
l o c a l a u t h o r i t i e s t o r e s p o n d t o y o u r
e m e r g e n c i e s .
H O N E Y W E L L P R O T E C T I O N S E R V I C E S i s a d e e p l y c o m m i t t e d l e a d e r i n t h e
f i e l d o f c o m m e r c i a l a n d r e s i d e n t i a l b u i l d i n g s e c u r i t y p r o d u c t s a n d
s e r v i c e s - y e s t e r d a y , t o d a y a n d t o m o r r o w . Y o u c a n c o u n t o n
H O N E Y W E L L a n d m y s e l f t o p r o v i d e s o l i d c o u n s e l , q u a l i t y t e c h n o l o g y
a n d c o n t i n u i n g s e r v i c e t h a t w i l l e n h a n c e y o u r f a c i l i t y .
W h e n y o u i n v e s t i n a H O N E Y W E L L S e c u r i t y A l a r m S y s t e m , y o u ' r e
a l l y i n g y o u r s e l f w i t h a c o m p a n y t h a t h a s l o n g b e e n r e s p e c t e d f o r
m o d e r n , r e l i a b l e s e c u r i t y s y s t e m s , c o m p u t e r s , a v i o n i c s , a n d
e n v i r o n m e n t a l c o n t r o l s f o r h o m e s a n d c o m m e r c i a l b u i l d i n g s .
W h e n y o u s p e c i f y H O N E Y W E L L y o u g e t o u t s t a n d i n g e q u i p m e n t a n d
s e r v i c e f r o m a c o m p a n y t h a t w i l l b e i n b u s i n e s s a s l o n g a s y o u
a r e .
H O N E Y W E L L P R O T E C T I O N S E R V I C E S
H O N E Y W E L L I N C . , 4 5 8 6 A L L S T A T E D R I V E , R I V E R S I D E , C A U F O R N I A 9 2 5 0 1 , T E L E P H O N E 7 1 4 / 7 8 1 - 0 7 7 0
N A T I O N W I D E C E N T R A L S T A T I O N S E R V I C E S
" "
H o n e y w e l l
P a g e 4
W e a r e c e r t a i n t h a t y o u w i l l b e p l e a s e d w i t h t h e s y s t e m t h a t w e
h a v e d e s i g n e d f o r y o u , a s w e l l a s t h e q u a l i t y o f i n s t a l l a t i o n a n d
s e r v i c e t h a t H O N E Y W E L L p r o v i d e s .
A g a i n , w e w o u l d l i k e t o t h a n k y o u f o r y o u r t i m e a n d c o n s i d e r a t i o n
o f H O N E Y W E L L ' S p r o p o s a l . W e l o o k f o r w a r d t o t h e o p p o r t u n i t y t o
s e r v e y o u .
H O N E Y W E L L , H e l p i n g Y o u C o n t r o l Y o u r W o r l d .
S i n c e r e l y ,
F e l i x G o n z a l e s
A l a r m A g e n t * R R 0 2 2 3 5 8
B u s i n e s s S e c u r i t y C o n s u l t a n t C a l i f . L i c . * L A 0 0 0 2 8 5
H O N E Y W E L L P R O T E C T I O N S E R V I C E S
H O N E Y W E L L I N C . , 4 5 8 6 A L L S T A T E D R I V E , R I V E R S I D E , C A L I F O R N I A S U M , T E L E P H O N E T 1 4 / 7 8 1 - 0 7 7 0
N A T I O N W I D E C E N T R A L S T A T I O N S E R V I C E S
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AGENDA ITEM #8
"
R I V E R S I A c O U N t Y T M N S P O R ? A t 1 0 A O M M 1 8 8 1 0 N
J u n e ? , 1 9 8 9
T O : B u d g e t a n d F a n c e C o m m i t t e e
F R O M : J a c k R e a g x e c u t i v e D i r e c t o r
S U B J E C T : A c c o u n t i n g S y s t e m A u t o m a t i o n
T h e C o m m i s s i o n s P e r f o r m a n c e A u d i t r e c o m m e n d e d t h a t t h e a c c o u n t i n g
f u n c t i o n s o f t h e C o m m i s s i o n s h o u l d b e a u t o m a t e d . T h e C o u n t y o f
R i v e r s i d e i n s t a l l e d a c o m p u t e r s y s t e m , A u t o m a t e d M a n a g e m e n t
S y s t e m , l a s t y e a r t o s p e e d u p v o u c h e r p r o c e s s i n g a n d p a y m e n t s .
T u r n a r o u n d t i m e i s s t i l l 1 0 - 1 5 d a y s . T h e y h a v e a n o t h e r s y s t e m t o
s p e e d u p t h e p r o c e s s t o a 2 - 3 d a y t u r n a r o u n d a n d h a v e i n v i t e d t h e
c o u n t y d e p a r t m e n t s a n d a g e n c i e s s u c h a s t h e C o m m i s s i o n t o u s e .
T h e C o m m i s s i o n w o u l d h a v e t o p u r c h a s e a s o f t w a r e p r o g r a m c a l l e d
F O C U S , a n d a b o a r d f o r t h e c o m p u t e r . T h e c o s t o f t h e s e i t e m s i s
$ 1 4 5 0 . I n a d d i t i o n , t h e r e w i l l b e a c h a r g e f r o m t h e c o u n t y t o
i n s t a l l t h e l i n e s n e e d e d t o c o n n e c t o u r c o m p u t e r w i t h t h e c o u n t y
m a i n f r a m e .
W e a r e n o t c e r t a i n , a t t h i s p o i n t , t h a t o u r c u r r e n t c o m p u t e r s
h a v e e n o u g h c a p a c i t y t o r u n t h i s p r o g r a m . H o w e v e r , w e h a v e
b u d g e t e d $ 2 5 , 0 0 0 f o r a d d i t i o n a l c o m p u t e r s t h a t w i l l b e n e e d e d
t h i s y e a r . B e f o r e w e p r o c e e d w i t h p u r c h a s i n g t h e s e c o m p u t e r s w e
w o u l d m a k e s u r e t h a t a t l e a s t o n e o f t h e n e w c o m p u t e r s w o u l d h a v e
t h e c a p a c i t y n e e d e d t o o p e r a t e t h e a c c o u n t i n g p r o g r a m .
R E C O M M E N D A T I O N :
T h a t t h e C o m m i t t e e r e c o m m e n d t o t h e C o m m i s s i o n t h a t s t a f f p r o c e e d
w i t h t h e p u r c h a s e a n d i n s t a l l a t i o n o f t h e n e c e s s a r y c o m p u t e r
e q u i p m e n t t o a u t o m a t e t h e a c c o u n t i n g f u n c t i o n s o f t h e C o m m i s s i o n
a s r e c o m m e n d e d i n t h e C o m m i s s i o n s P e r f o r m a n c e A u d i t .