HomeMy Public PortalAbout12 December 13, 1989 Budget & FinanceRIVERSIDE COUNTY TRANSPORTATION COMMISSION
033'746
AGENDA
BUDGET AND FINANCE COMMITTEE
1:00 P.M., WEDNESDAY, DECEMBER 13, 1989
RCTC Conference Room
3560 University Avenue, Suite 100
Riverside, CA 92501
1. Call to Order.
2. Authorization to Issue Request for Proposal for Engineering
Assessment of Commuter Train Integration Into Santa Fe Railway
Freight Operation on the San Bernardino Subdivision. (RCTC
Agenda Item No. 10C)
Staff Recommendation
To: 1) Authorize the Executive Director to issue the Request
for Proposal to the firms identified - Morrison-Knudsen
Engineers, Inc., DeLeau Cather & Company, United Resources
Service (URS); and, 2) Transfer $500,000 from Measure A
Contingencies Account to Measure A Professional and
Specialized Services for the proposed study.
3. Measure A Local Interchange Funding Request - County of
Riverside. (RCTC Agenda Item No. 10D)
Staff Recommendation
A staff recommendation will be presented during the meeting.
4. Bechtel Contract Amendment. (RCTC Agenda Item No. 10G)
Staff Recommendation
To: 1) Approve the amendment to Bechtel's contract as
presented; and, 2) Authorize staff to transfer $561,000 from
the Measure A Contingencies Account to the Professional and
Services Account.
5. Adjournment.
W
BUDGET AND FINANCE COMMITTEE
AGENDA ITEM NO. 2
RIVERSII COUNTY MANSPORTATIO4kOMMISSION
TO:
FROM: Jack Reagan, Executive Director
Riverside County Transportation Commission
SUBJECT: Authorization to Issue Request for Proposal for
Engineering Assessment of Commuter Train Integration Into
Santa Fe Railway Freight Operation on the San Bernardino
Subdivision
Mr. T. J. Fitzgerald, Senior vice President, Executive Department,
of the Atcheson, Topeka and Santa Fe Railway Company (ATSF) and I
have agreed upon an approach to mutually determine appropriate
phased capital improvements on the ATSF railroad Subdivisions to
accommodate future freight and commuter rail passenger services.
The approach is for RCTC and ATSF to work with a mutually selected
consulting firm to conduct an engineering assessment. The study
should serve as the technical basis for RCTC's negotiations with
ATSF for acquisition of use rights easements and/or right of way
on the ATSF San Bernardino Subdivision (from the Pasadena
Subdivision in San Bernardino to the San Diego Subdivision in
Fullerton) and the San Jacinto Subdivision (from the San Bernardino
Subdivision to San Jacinto).
Attached is a copy of the Request for Proposal developed in
cooperation with the ATSF. It is proposed that ROTC fund this
initial study, which is estimated to range from $300,000 to
$500,000. The study would analyze and develop alternative plan
scenarios for "high-speed rail on a separated guideway",
"conventional commuter rail with track additions and operating
controls", and "electrification of conventional commuter rail".
Alternative levels of commuter rail service would be developed for
appropriate alternatives and capital requirements geared to such
levels identified. A phasing plan and financial plan for the
preferred alternative would also be prepared. It is estimated that
the study should take approximately six -months from the date of
contract award.
We propose to limit the distribution of the Request for Proposal
to the following firms, which we mutually agree are sufficiently
experienced and qualified and are not involved in other studies
which affect RCTC or ATSF to the extent that objectivity may be in
question:
* Morrison-Knudsen Engineers, Inc.
* Deleau Cather & Company
* United Resources Service (URS)
AGENDA ITEM NO. 10C
DECFMBER 13, 1989
COMMITTEE RECOMMENDATION
Recommendations of the Budget and Finance Committee will be
presented during the meeting.
STAFF RECOMMENDATIONS
1. Authorize the Executive Director to issue the Request for
Proposal to the firms identified.
2. Transfer $500,000 from Measure A Contingencies to Measure A
Consultant and Specialized Services for the proposed study.
JR:nk
Attachment
REQUEST FOR PROPOSAL
ENGINEERING ASSESSMENT OF COMMUTER TRAIN
INTEGRATION INTO SANTA FE RAILWAY FREIGHT OPERATION
ON THE SAN BERNARDINO SUBDIVISION
STUDY OBJECTIVES
The purpose of this study is to develop a conceptual engineering
and operating plan to provide peak hour commuter service between
San Bernardino and Riverside counties to Orange County on the
Atchison, Topeka and Santa Fe Railway Company's (ATSF) current
rights -of -way. The rights -of -way to be analyzed include the San
Bernardino Subdivision and the San Jacinto Subdivision. The
concept plan must insure the continued movement of existing and
projected freight service over the lines as well as provide
opportunity to expand track capacity to meet all foreseeable
increases in freight and passenger traffic density. The study is
being conducted with the cooperation of ATSF which will participate
in the selection of the consultant and serve on the project review
committee.
This study shall identify a series of improvement projects with
critical path diagrams of timing and preliminary cost estimates of
physical plant capital expenditures. In addition, the study will
identify which improvement projects will enable the provision of
commuter service without degrading the usefulness of the rail
corridor for freight service. The study shall serve as the basis
for negotiations between the Riverside County Transportation
Commission (ROTC) and the ATSF for acquisition of rights -of -way
and/or use rights easements coupled with phased commitments for
capital improvements and operating service.
CONFIDENTIALITY
Consultants and RCTC will be required to sign a confidentiality
agreement with ATSF because of proprietary information. Such
information provided in writing by ATSF must be returned at
conclusion of study.
1
STUDY APPROACH
ROTC will provide funding for work to be performed by the
consultant. Other affected public agencies may provide a portion
of the required funding. Santa Fe will provide data, supervised
access to operating properties, and the assistance of its staff to
the consultant in lieu of funding participation. A technical
committee composed of RCTC and ATSF representatives will oversee
and direct the work of the consultant.
The following are alternatives and issues to be considered:
1. Analyze alternative technologies and select preferred
alternative.
The study will examine alternative types and levels of
commuter services technologies in relation to ATSF plans for
freight service in corridor or right-of-way.
a. High-speed rail on a separated guideway.
It has been suggested that high-speed transit within
southern California may be the most desirable means to
lure commuters from private automobiles. The consultant
should determine if all or portions of the current
alignment of the ATSF San Bernardino Subdivision or air
rights for elevated structures over the existing tracks
are appropriate for such high-speed service. Consultants
should assume magnetic -levitation technology on a
separate guideway. Means for accommodating continued
freight service within the right-of-way should also be
determined.
The consultant should contact representatives of both the
Japanese HSST Corporation and the German Transrapid
Corporation in making this technology assessment and to
estimate potential capital and operating costs. The
consultant should also determine if the proposed
California -Nevada Super -Speed Train guideway might be
adapted for commuter rail service to Orange County and,
if so, the potential for reduced public capital costs
with such adaptation. Estimates of private funding
participation, which may be expressed by Japanese HSST
or German Transrapid, should be factored into financial
analysis.
2
The general location and/or placement of commuter service
stations should be identified, in recognition that the
spacing between station might be relatively greater for
a true "high-speed" system. A general description of
guideway and freight rail facilities improvement costs
related to this alternative should be identified.
Assumptions related to operating responsibilities for
commuter and freight service within the corridor should
be identified. Capital and operating costs should be
estimated (excluding costs of right-of-way).
The consultant should also determine the ability to
provide connection service to a Riverside station for
high-speed from the San Jacinto Subdivision. The assumed
connecting service might be either mag-lev or electrified
light rail; ATSF and RCTC will provide guidance during
the study. Capital and operating costs for such
connecting service should also be estimated.
b. Conventional commuter rail with track additions and
operating controls.
The Riverside -Orange County Commuter Rail Service -
Feasibility Assessment (OCTC/RCTC November 1988) proposes
two general concepts of rail facilities improvements for
conventional commuter rail. One concept assumes
construction of additional sidings and limited "double
tracking". The other concept assumes full "double
tracking" to develop a new facility for commuter trains.
The consultant should evaluate commuter rail operational
requirements in relation to ATSF freight service
requirements on the ATSF San Bernardino Subdivision. It
should be assumed that commuter service will directly
connect to the ATSF San Diego Subdivision at Fullerton
and the ATSF Pasadena Subdivision for connecting or
direct service to Orange and Los Angeles counties
destinations. The analysis should include consideration
of the alternative levels of service and needed capital
improvements. The study shall identify the estimated
number of commuter trains that will operate to Los
Angeles via the Pasadena Subdivision and/or to Los
Angeles via the San Bernardino Subdivision. Although
assumptions may change as the consultant works with RCTC
and ATSF to determine capital requirements in relation
to alternative service levels, the initial commuter rail
service level alternatives for analysis should be as
follows:
3
(1) Low Four round-trip trains per day during
commute hours.
(2) Moderate Up to ten round-trip trains per day
during commute hours
(3) Moderate/High Up to fifteen round-trip trains per
day during commute hours.
(4) High More than fifteen round-trip trains
per day during commute hours.
The general spacing of commuter station locations should
be based upon the above cited report. It should be
assumed that ATSF will serve as the contract operator of
commuter service or will set the operating requirements.
The analysis should assume that service to Fullerton
and/or San Bernardino will begin on the San Jacinto
branch line at approximately the Hemet Ryan Airport, or
at Riverside for certain selected trains. Assumptions
regarding station locations and trackage improvements
from Perris to Riverside should be used. The study
should extend such assumptions to Hemet. Analysis should
also include requirements for yard or trains storage
facilities at or near the terminal points of service on
the San Jacinto Subdivision and/or San Bernardino
Subdivision.
Estimated capital and operating costs for each level of
service should be included (exclusive of right-of-way
costs) .
c. Electrification alternative
It is possible that within the next twenty years or more,
freight and passenger rail service within the South Coast
Air Basin may be required to electrify to contribute
toward attainment of air quality standards. The
consultant should analyze the service level at which it
would be most desirable to adapt to electrification, and
document the acceleration/deceleration travel time
savings (if any), environmental benefits, and/or
associated operating savings with such electrification.
The purpose of this analysis is to determine if
electrification of conventional commuter rail service
might be a more reasonable approach than high-speed
alternatives.
4
Based upon direction from RCTC and ATSF, some preliminary
estimates of costs for such electrification and
freight/passenger assignment of costs may be required.
d. Select preferred alternative
The consultant should suggest which technology
alternative would be most preferred based upon (1)
ability to accommodate both commuter and freight service
within the rights -of -way, (2) potential for greatest use
for commuter service, and (3) cost effectiveness.
The consultants should prepare summary information
related to the technology alternatives and the
recommended preferred alternative. With RCTC's
assistance, the consultant should confer with other
southern California transportation commissions, the
Southern California Association of Governments, Caltrans,
and the California Transportation Commission to obtain
their recommendations regarding the preferred technology.
Such recommendations should be documented in the
consultant's report to RCTC and ATSF.
2. Phasing and Financial Plan
a. The consultant should work with ATSF to develop a
preferred phasing, by critical path methods, of capital
improvements for commuter service which also allow for
normal and anticipated growth of freight and passenger
service.
b. Commuter Rail Financial Plan
The consultant should then work with RCTC and its
financial advisors to develop a financial plan for
acquisition of fee title and/or use right entitlement
and the preferred phasing of capital improvements
required for commuter service. Sources of funds shall
include but are not limited to the following:
(1) Measure A funds, including bonds
(2) State Article XIX, Transit Capital Improvement, and
bond funds
(3) Federal Section 3 and Section 9 rail funds
3. Other Specific Tasks
a. Conduct an assessment of service connections to the
Pasadena Second Subdivision in San Bernardino.
5
b. Conduct an assessment of the proposed downtown Riverside
Marketplace commuter station location, including use of
the existing Santa Fe depot and land area on the opposite
side of the tracks, and associated track improvements.
c. Assess the track requirements for the section of joint
UP-ATSF operation west of 7th Street in Riverside to
connections with the Cajon Subdivision at San Bernardino
in tandem with the requirements for the operation of
commuter trains.
d. Assessment of other potential station locations within
Riverside and Corona, including determination of
potential for developing such stations and related
parking on ATSF airspace.
e. In the area of the Fullerton Amtrak station, prepare a
concept plan reflecting the proposed existing triple
track plan proposed by the City of Fullerton and how the
Riverside service might be integrated into that facility
in a way which would minimize conflicts with traffic
moving to and from the San Diego Subdivision.
CONSULTANT QUALIFICATIONS
This Request for Proposal is being distributed to a select list of
nationally recognized firms in the field of commuter rail service.
The written proposals submitted by each firm will be reviewed by
both RCTC and ATSF which will jointly interview and make the
selection.
The staff assigned to this program should have experience in
studies in which joint use of rail rights -of -way for commuter and
freight service are among the central planning issue. The project
manager assigned to the project should be available for frequent
consultation with railway staff and public agencies.
FEE
The Commission proposes to award this contract on a cost plus fixed
fee basis. Proposers should provide an estimate, by task, of the
costs associated with this assignment. Hourly rates by staff
should be provided. While total cost will be considered in the
award of this contract, bidders are advised that the Commission is
prepared to negotiate the final price after consultant selection.
The Commission and the Santa Fe estimate that the cost for the
services outlined in this Request for Proposal will range between
$300,000 and $500,000.
6
TIMETABLE
The Commission expects to award this contract in February of 1990.
Written proposals (5 copies each) shall be delivered no later than
4:00 p.m. on Thursday, January 4, 1990. Proposals shall be
submitted to:
Jack Reagan, Executive Director
Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, California 92501
L.F. Fox, Assistant Vice President, Asset Management
Atchison, Topeka and Santa Fe Railway Company
80 E. Jackson Boulevard
Chicago, Illinois 60604
It is anticipated that the project study should be completed within
six months of award and notice to proceed.
7
BUDGET AND FINANCE COMMITTEE
AGENDA ITEM NO. 3
Bechtel
50 Beale Street
San Francisco, CA 94105-1895
Mailing address. P U. Box 3965
San Francisco, CA 941 19-3965
September 12, 1989
Mr. ,lack Reagan
Executive Director
Riverside county Transportation Commission
3560 University Avenue, Suite 100
Riverside, California 92501
Subject: Cost Estimate for Future Interchange at
1-15/Galena Street
Dear Jack:
In response to your request for a cost estimate for a future
interchange at I-15/Galena Street, Bechtel hae prepared the
attached conceptual cost estimate. The cost estimate is based on
a conceptual diamond interchange. Please note that Galena Street
does not currently extend to I-15, and this cost estimate does not
include any construction costs for the Galena Street extension.
We have reviewed the location and no potentially significant
problems were found. The current freeway has adequate room in the
median for future expansion. The proposed location meets the
current 2 mile PIMA spacing requirement between interchanges. Since
this would be considered a change in access to an Interstate
freeway, FHWA approval will be required regardless of funding
source.
If we may be of further service to you, please let us know.
Ve - �Tj,ul11 irs,
a A
ZiitaNc T . FTa j
sman, P.E.
Measure A Project Manager
Attachments:
Cost Estimate
Vicinity Map
Bechtel Corporation
COST ESTIMATE
FOR DIAMOND INTERCHANGE
AT FUTURE I-15/GALENA STREET
DESCRIPTION
UNIT
QUANTITY
UNIT COST
TOTAL COST
excavation
embankment
ramp
metal beam guard rail
bridge structure(40' width)
signage
sign bridge
lighting
CY
CY
SF
LF
SF
EA
EA
IAT
5,000
70,000
87,000
180
10,200
30
2
1
$4.00
$8.00
$2.50
$25.00
$60.00
$250.00
$100,000.00
$100,000.00
$20,000
$560,000
$217,500
$4,500
$612,000
$7,500
$200,000
$100,000
SUBTOTAL
$1,721,500
MOBILIZATION (101 of subtotal)
'ONTINGENCY (20t of subtotal)
LOT
LOT
1
1
$172,150
$344,300
TOTAL CONSTRUCTION COST
$0.00
$2,237,950
R.O.W. ACQUISTION
UTILITY RELOCATION
LOT
LOT
1 $1,200,000.00
1 $50,000.00
$1,200,000
$50,000
TOTAL RIGHT-OF-WAY COST
$1,250,000.00
$1,250,000
ENGINEERING COST
38% CONSTRUCTION
221 R.O.W.
LOT
LOT
1
1
$850,421
$275,000
TOTAL ENGINEERING COST
=:aez.sasraa�x-�a�.•=s��Qa=�
TOTAL PROJECT COST
$1,125,421
$4,613,371
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BUDGET AND FINANCE COMMITTEE
AGENDA ITEM NO. 4
RIVER E COUNTY TRANSPORTATI COMMISSION
TO: Riverside County Transportation Commission
FROM: Jack Reagan, Executive Director
SUBJECT: Bechtel Contract Amendment
The envelope Cooperative Agreement between RCTC and Caltrans
together with completion of the consultant selection process have
set the stage for accelerating the project development process for
the Measure A highway projects. The Commission field trips to other
sales tax counties have indicated that significant accelerations
can be realized if RCTC assumes the responsibility for the project
development activities. The report by Booz-Allen indicated that it
was prudent to retain a consultant management team rather than
develop direct hire RCTC staff for this purpose. RCTC has retained
Bechtel as that in-house project management team.
At previous meetings, the Commission has endorsed the concept of
proceeding with preliminary engineering and environmental studies
for all Measure A highway projects with the goal of achieving
environmental clearance for all projects by 1993. This will allow
RCTC and Caltrans to accelerate right-of-way acquisition for the
projects and better program the final construction priorities for
the program. Many of the projects will require extensive
engineering and environmental study. For many, this process may
take several years. With this in mind, it is intended that the
preliminary engineering and environmental studies for all of the
Measure A highway projects be initiated in 1990. The larger and
more difficult projects will be started first.
This effort will likely result in some 40 to 50 consultant
contracts and extensive need for interagency communication. This
will require increased staffing from both Caltrans and Bechtel. It
is important to the success of the Measure A program that our
project management team and Caltrans technical review and oversight
team be comprised of highly qualified and motivated professionals.
RCTC staff has been pleased with the high quality of the
professionals provided by Bechtel and with the work performed over
the past year.
Bechtel currently has 4 full time professionals located in the RCTC
offices. We estimate that Bechtel will need approximately 10 full
time staff in the RCTC offices as well as some support staff in the
Bechtel offices to meet the needs of the coming year. This staffing
is distributed as follows:
AGENDA ITEM NO. 10G
DECEMBER 13, 1989.
Page Two
Bechtel Contract Agreement
Current Staffing
1 Project Manager
2 Project Coordinators
1 Cost/Schedule Supervisor
- Other Technical Support
Proposed Staffing
1 Project Manager
6 Project Coordinators
1 Cost/Schedule Supervisor
1 Cost/Schedule Analyst
1 Clerical/Administrator
-Other Technical Support
The project coordinator is the key element in the program. Each
coordinator will have a project (or projects) for which they are
solely responsible. They are responsible for defining the scope of
the contracts, negotiating the scope, schedule, and cost for all
required contracts, interagency coordination ( with Caltrans,
Cities, County, etc.), preparation of ROTC agenda items for RCTC
staff review, review of billings and recommendations to RCTC for
payment. Each project coordinator will have a different technical
skills background to bring to the team. These skills will include
environmental assessment, highway geometrics, bridge design,
traffic engineering, computer systems, geologic investigation, and
surveying/photogrammetry.
In the last few months, Bechtel has been asked to perform a number
of additional tasks to support our accelerated activities. This
contract amendment is intended to account for these tasks which
include:
- Development of RCTC in-house computer network (LANS)
- Extension of the 60/91/215 Interchange Study
- Management of and participation in the Consultant
selection process
- Provide assistance to Ernst & Young in development of
the Measure A financial and bonding plans
- Purchase aerial strip photographs of each Measure A
project
- Provide computer training/assistance to RCTC/Caltrans
staff
This proposal also includes lease of a minivan to be used as a pool
car for the Bechtel/RCTC staff and purchase of a camera for field
investigations. The anticipated activity level will be accompanied
by increased travel to attend meetings. It is more cost effective
to have a pool vehicle than to pay mileage to each individual. It
will also be available for RCTC, Bechtel, and Caltrans to car pool
to meetings.
This contract amendment is for $561,000.00 to be added to the
Bechtel contract for this fiscal year.
Page Three
Bechtel Contract Amendment
Budget and Finance Committee Recommendation
The Budget and Finance Committee will review this amendment on
December 13, 1989 and recommendations will be provided at the
Commission meeting.
STAFF RECOMMENDATION
That ROTC: 1) approve that amendment to Bechtel's contract as
presented; and 2) authorize staff to transfer $561,000 from the
Contingency Account to the Professional and Services Account. This
is necessary to proceed with accelerated development of the Measure
A projects.
JR:sc
Bechtel
3560 University Avenue
Suite 100
Riverside, CA 92501
December 6, 1989
Jack Reagan
Executive Director
Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, CA 92501
Subject: Amendment No. 2 to the contract between Bechtel and ROTC.
Dear Jack:
In response to your request, we are pleased to offer the services
of Bechtel Corporation to provide additional Project Development
Management Services (PDMS) for the Riverside County Transportation
Commission Measure A Transportation Improvement Plan. These
additional services are for the current fiscal year ending June 30,
1990. The total cost of these additional services is $561,000.00.
These proposed additional services include managing the project
development activities for all projects included in the ROTC
financial plan, specifically, the preliminary engineering and
environmental assessments for Routes 60, 74, 79, 91 (balance of
program), 111, and 215 as well as selected interchange improvement
projects. These services also include development of detailed
implementation schedules for each project included in the approved
financial plan.
In order to accomplish this, Bechtel intends to increase our level
of staffing in RCTC's Riverside office. We intend to increase our
staffing of dedicated project personnel from 4 to 10 including
addition of 4 senior transportation engineers (project
coordinators), 1 cost/schedule analyst, and 1
clerical/administrator. Per your direction, we will not be
providing a data technician to work with input and tracking of cost
data as ROTC has indicated that this will be a direct hire
position. The full time project coordinators will be selected to
provide in-house expertise on traffic engineering, bridge/structure
design, computer systems (to deal with design issues relating to
CADD, aerial photogrammetry, and the in-house LAN system), and
geotechnical issues. The total cost of increased staffing for the
Riverside office is $354,780.00.
EVn-
4.111) Bechtel Corporation cwi company
Page Two
In addition to increased staffing, there are a number of current
tasks which have been accelerated or added to which require
adjustments for the current fiscal year. These include:
Extension of the 60/91/215 Interchange ROW Study
Assistance with RCTC LANS purchase
Advanced Evaluation of the Cabazon and
Galena Interchanges
Support to Ernst & Young for the Measure A
Financial and Bonding Plans
Increased Bechtel support to the Consultant
Selection Process
Computer training and support to ROTC/Caltrans
personnel
- $70,000.00
- $11,830.00
- $10,127.00
- $7,133.00
- $37,244.00
- $16,087.00
Total - $152,420.00
Finally, included in this proposal are a number of direct cost
items that will better enable Bechtel to perform its tasks under
this contract or that have been requested by RCTC. These include:
Aerial photographs for the Measure routes
Lease of a pool van for joint RCTC/Bechtel use
Purchase of a camera for field investigations
Relocation of 3 Bechtel personnel
Purchase of 4 additional PC's and 1 printer
Travel (airfare and mileage)
Total - $53,800.00
Per your request, Bechtel has reviewed its policy relating to
markups on subcontracts. For those subcontracts for which Bechtel
is directly responsible for performance of work, Bechtel proposes
to reduce the markup from 10 percent to 5 percent to be consistent
with other Measure A consultant contracts. For those subcontracts
for which Bechtel has no performance responsibility but is simply
acting as RCTC's procurement agent, Bechtel proposes to add no
markup, however, direct costs associated with processing such
contracts will be billable.
Page Three
These proposed additional services are complementary to our
existing agreement. Enclosed is our proposed Amendment No. 2 to the
Agreement between ROTC and Bechtel including revised Appendices A,
B, and C.
Sincerely,
Bechtel Corporation
7)//104.4177/6 nap
Thomas R. Lammers
\Manager, Highway Projects
Enclosure: Amendment No. 2 to the Agreement between Bechtel and the
Riverside County Transportation Commission
cc:Mark Massman (Bechtel -Riverside), Tom Bertken (Bechtel -San Jose)
Harry Blohm (Bechtel -Norwalk)
APPENDIX "A-2"
AMENDMENT NO.2 TO THE AGREEMENT BETWEEN THE RIVERSIDE COUNTY
TRANSPORTATION COMMISSION AND BECHTEL CIVIL, INC.
"SCOPE OF WORK"
This amendment to the agreement is to cover additional Project
Development Management Services to be provided by Bechtel in the
July 1, 1989 to June 30, 1990 fiscal year. These services are
supplementary to those outlined in Amendment No. 1.
Scope of Added Services
The scope of services to be provided in the 1989/1990 fiscal year
are outlined in Appendix A.
Schedule of Added Services
The schedule of milestone tasks to be completed in the 1989/1990
fiscal year are outlined in Appendix B.
Added Cost of Services
The added cost for the continuing services, new tasks, and
associated direct costs are as follows:
Added Project Development Management Services = $507,200.
Direct Costs for - aerial photographs
- relocations
- automobile lease
- computer hardware
- camera purchase
- travel
Subtotal = $53,800.
Total Additional Cost of Services
_ $561,000.
Modifications to the cost terms are outlined in Appendix C.
In witness thereof, the Commission has caused the Agreement with
Bechtel Civil, Inc. to be amended and subscribed in its behalf by
binding authority, and the Consultant has caused the Agreement to
be amended and subscribed on its behalf be duly authorized signees.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
By
Jack Clarke, Chairperson Date
BECHTEL CIVIL, INC. (now known as Bechtel Corporation)
By
Sr. Vice President
Approved as to Form and Legality
By
Dallas Holmes
Best Best & Krieger
Counsel for the Riverside
County Transportation
Commission
Date
Date
APPENDIX "A"
SCOPE OF SERVICES
1.0 Assist Commission and Caltrans in defining the appropriate
roles and responsibilities in project development and
implementation for the Riverside County Transportation
Commission Transportation Improvement Plan. This will involve
review of the various approaches of existing sales tax
authorities, discussions with Commission members, and
negotiations with Caltrans.
2.0 Provide support to Commission for project management and
contract administration for the Route 91 project design
engineering. This would include assistance with final
interview selection (November 16, 1988), working with Caltrans
Districts 8 and 12 to negotiate work scope and cost (prior to
January 1989), and monitoring work (project scope and timing)
in Commission's and Orange County Transportation Commission's
interest.
3.0 Support Commission with project management and contract
administration associated with initiating the preliminary
engineering, environmental studies, and design engineering (if
applicable) for priority projects. This would include
assistance to Commission and Caltrans to prepare RFP's
and participate in consultant selection processes. Priority
projects for which assistance would be provided are as
follows:
o 60/91/215 Interchange
o Commuter rail, including more detailed work for the
Riverside to Orange County service and preliminary
study of the Riverside-Perris-Hemet/San Jacinto
Services.
o Sanderson Avenue bridge (Route 79 project) and Route
74 widening in Perris.
o Projects on the CTC's 1988 STIP Appendix Standby
List (i.e. Balance of Route 86, Route 60 through
Moreno Valley, and the balance of Route 79 from
Beaumont to the Sanderson Bridge project).
o Balance of western County highway program including
Route 60 from Valley Way to the 60/91/215
Interchange, Route 215 from the easterly junction
with Route 60 to Route 10, Route 91 from the
60/91/215 Interchange to the Orange County Line,
Route 74 from Route 15 to Route 215, and the
Interchange Improvement program.
o Route 111 in the Coachella Valley
4 0 Support Commission with developing a plan for implementing
project development for the overall Improvement Plan. This
includes working with Commission's financial advisors in
developing the program expenditure and bonding plans.
5 0 Support Commission with specific initial project development
tasks for the Measure A program including:
o Preparation of applications for SB140 funding
eligibility for Routes 86 and 91.
o Preparation of applications for federal
reimbursement under the provisions of the Advance
Construction features of the 1987 Federal Aid
Highway Act and SB1411.
o Prepare a Study Report for the 60/91/215 Interchange
right-of-way requirements. Study has been expanded
to include study of right-of-way requirements for
all four quadrants.
o Assist Commission with development of scope, cost,
and implementation criteria for the economic
development and circulation improvement interchange
improvement programs.
o Assist Commission with review of Caltrans scope and
cost estimates for Measure A projects, compare with
Bechtel estimates, and evaluate differences.
6.0 Support Commission by developing an in-house project controls
system including:
o Implement project control system including
engineering planning and control, cost control, CPM
schedules, milestone reporting, computerized
variance and exception reporting, and highlighting
of problem areas.
o In coordination with Caltrans and with their
assistance, develop and implement a Measure A
project cost control program using a trend analysis
system.
o In coordination with Caltrans and with their
assistance, provide an early warning system of
potential schedule delays and a basis for
recommended actions to recover identified schedule
slippage. Enable early identification of areas where
Commission could provide technical staff assistance
to recover identified schedule delays.
o Develop a close working relationship with Caltrans
Project Controls Group to enhance the progress of
Measure A projects and to enable Caltrans to better
prioritize their work breakdown structures.
7.0 Support the Commission with additional Project Management and
Administration functions including:
o Through Commission staff, provide regular support
to the Commission including preparation of studies,
reports, public presentations, etc.
o Prepare Monthly Progress Report which records
project progress, highlights problem areas, and
forecasts overall program cost and schedule.
o Prepare project procedures to describe the
requirements and controls placed upon the
Commission. Procedures will be developed to control
costs, provide documentation, administer contracts,
and govern other activities as necessary.
o Develop and implement project and correspondence
action item tracking system.
8.0 Support the Commission through project coordination with
Caltrans as follows:
o Assist the Commission in developing
Commission/Caltrans Cooperative Agreements as
required. Participate in modifying or
consolidating existing agreements and developing
new agreements. Negotiate with Caltrans, as
requested by the Commission for engineering, right-
of-way acquisition, and construction management
agreements.
o Work with Caltrans to develop baseline documents for
Overall Project Control including standards,
prioritization of improvements, project scope,
budget, schedule, and cash flow.
o Assist Caltrans in developing workplans for
engineering and right-of-way acquisition to meet
schedule targets. Assist Caltrans in establishing
engineering production and performance goals.
Develop a detailed current year forecast and a
summary ten year forecast for project development.
Specify division of effort between Caltrans and
private consultants.
o In conjunction with Caltrans staff, meet regularly
with Caltrans management to coordinate on issues of
policy, priority, resources, etc. related to
successful implementation of the Measure A program.
9.0 Provide Technical Project Development support to Caltrans as
follows:
o Assist Caltrans with in-house environmental studies
by providing qualified environmental personnel as
defined by Caltrans.
10 0 Provide technical support and training to Commission/Caltrans
Measure A staff including:
o Definition, procurement, and implementation of Local
Area Network System (LANs) for the RCTC/Caltrans
combined Riverside office.
o Technical training on the LANS and computer software
as required.
o Preparation of presentation graphics as required.
PLANNED STAFFING
POSITIONS
BECHTEL - Other ESTABLISHED BECHTEL OFFICES
(San Francisco, San Jose, or Norwalk, CA)
Bechtel will provide the services of the following staff in its
established offices and in offices furnished by ROTC, supplemented
by business trips to RCTC offices as required to complete the above
scope of services through June 30, 1990.
Project Engineer -Full Time
Project Controls Engineer -Full Time
Project Controls Engineer -Full Time
Cost/Schedule Analyst -Full Time
Senior Highway Engineer -Full Time
Senior Highway Engineer -Full Time
Data Technician -Full Time
Environmental Scientists
Adminstrator-Full Time
Management and Technical support for
the above, of approximately
Total
Estimated Hours
1800
1800
1200 (Delete)
800 (Add)
1400
5820 (Add)
1200 (Delete)
2700
960 (Add)
1200 (Delete)
2160 (Add)
Notes: 1) Changes identified in thies action from the original
agreement are identified in bold characters.
2) Full Time staff indicates dedicated staff located in
Riverside. Corresponding starting times are July 1, 1989,
September 5, 1989, December 11, 1989, February 1, 1990.
3) Environmental Scientist are for support to Caltrans only.
Local consultants under subcontract to Bechtel may be
used.
Other Direct Costs
Purchase Computer Equipment $15,000.00
Personnel Relocation $22,000.00
Purchase Camera $600.00
Purchase Aerial Photographs $10,000.00
Lease Minivan $3,600.00
Travel $2,600.00
Total $53,800.00
APPENDIX "B"
MILESTONE SCHEDULE
1. Schedule of Work: Bechtel shall conform with the
schedule set forth herein, except as otherwise modified
in the Agreement. In the event the schedule of work is
so modified, Bechtel will prepare a revised schedule to
be substituted herein upon approval by the Commission.
2. Milestone schedule: The Commission and Bechtel agree on the
scope of work in Appendix "A" and its completion in
accordance with the following milestone schedule dates:
MILESTONE DATES STATUS
o Begin Program Services 11/15/88 Completed
o Complete Project Development 4/15/89 Completed
Management Implementation
Plan for selected projects
o Complete Strategic Plan 6/30/89 Not Required
Outline
o Complete 60/91/215 Inter- 12/10/89 Completed
change ROW study
o Implement project controls 9/30/89 Completed
system
o Prepare draft Interchange 1/10/90 In Progress
Improvement Program
o Prepare Project reporting 2/1/90
system
o Complete Project Staffing 3/1/90
o Develop Integrated Project 5/1/90
Development Schedule for
all Measure A projects
Note:
Changes identified in this action from the original
agreement and last amendment are identified in bold
characters.
APPENDIX "C"
COMPENSATION AND PAYMENT
For the performance of the Services, Commission shall pay Bechtel,
in the manner and at the times herein specified. Compensation in
an amount equal to the sum of base salaries and wages times a
multiplier, plus Other Direct Costs as set forth in Section C.
below.
A. Base Salaries and Wages
No Changes
B. Multiplier
No Changes
C. Other Direct Costs and Rates
Revise paragraph 3. to read:
3. All costs associated with consultants, subcontracts, and
other outside services for which Bechtel is directly
responsible for performance of the work plus an amount
equal to 5% of the costs for fee. For costs associated
with consultants, subcontracts, and other outside
services for which Bechtel is not responsible for
performance of work but is acting as Commission's agent
for accomplishing work there will be no added fee.
Bechtel shall, however, be reimbursed for the costs
associated with implementing subcontracts, purchase
orders, etc. as outlined in Sections A. and B.
Add paragraph 5. as follows:
5. Costs associated with leasing, maintaining, insuring, and
operating dedicated project vehicles located at the
project office in Riverside.
D. Manner and Times of Payment
No Changes
E. Limitation of Costs
Change to read as follows:
I
The Maximum Compensation payable to Bechtel under this
Agreement is equal to the annual authorization by the
Commission delineated in a signed contract amendment. If, at
any time, Bechtel has reason to believe that the total
compensation payable for the performance of the Services will
exceed the Maximum Compensation, Bechtel shall notify the
Commission immediately in writing to that effect, indicating
the estimated additional amount necessary to complete the
Services. Any cost incurred by Bechtel in excess of the
Maximum Compensation shall be at Bechtel's own risk. Bechtel
shall have no obligation to perform any Services, the cost of
which is in excess of the amount agreed to in signed contract
amendments unless and until the costs and compensation of any
such additional services are agreed upon by Bechtel and the
Commission.
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