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Home My Public Portal About01082024 City Council Regular Meeting Agenda Packet REGULAR CITY COUNCIL MEETING AGENDA JANUARY 8, 2024 6:00 P.M. CITY COUNCIL CHAMBERS The Public is invited to view our meetings on the City of Crestview Live stream at https://www.cityofcrestview.org or the City of Crestview Facebook Page. 1. Call to Order 2. Invocation, Pledge of Allegiance 2.1. Ed Mitchell, member of the Church of the Nazarene 3. Open Policy Making and Legislative Session 4. Approve Agenda 5. Presentations and Reports 5.1. Presentation and Acknowledgment of two Special Olympics Gold Medalists 6. Consent Agenda 6.1. Approval of City Council Regular Meeting Minutes of December 11, 2023 7. Public Hearings / Ordinances on Second Reading 7.1. Ordinance 1958 - Amending the City of Crestview Police Officers and Firefighters Retirement Plan 8. Ordinances on First Reading 8.1. Ord. 1959 - Crosson Street Comprehensive Plan Amendment 8.2. Ord. 1960 - Crosson Street Rezoning 8.3. Ord. 1961 - LDC Amendment 9. Resolutions 9.1. Public Hearing for Resolution 24-2 - FDEP SRF Adoption of the Wastewater Facility Plan for the State Road 85 Bypass Utilities 10. Action Items 10.1. Rotary Park Playground Proposal 10.2 Preliminary Plat: Old Bethel Road Subdivision 10.3. Montessori School Memorandum of Understanding Page 1 of 260 11. City Clerk Report 12. City Manager Report 12.1. Special Projects Update 13. Comments from the Mayor and Council 14. Comments from the Audience 15. Adjournment All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105. Notices of meetings and hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that, if a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). In accordance with Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Maryanne Schrader, City Clerk at cityclerk@cityofcrestview.org or 850-628-1560 option 2 within 48 hours of the scheduled meeting. Any invocation that is offered before the official start of the City Council meeting shall be the voluntary offering of a private person, to and for the benefit of the City Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the City Council or the city staff, and the City is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. Persons in attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be construed as a demand, order, or any other type of command. No person in attendance at the meeting shall be required to participate in any opening invocation that is offered. A person may exit the City Council Chambers and return upon completion of the opening invocation if a person does not wish to participate in or witness the opening invocation. Page 2 of 260 CITY OF CRESTVIEW Item # 2.1. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: Presentation TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Jerry Whitten, Mayor DATE: 1/2/2024 SUBJECT: Ed Mitchell, member of the Church of the Nazarene BACKGROUND: Area clergy volunteer to provide the Invocation. DISCUSSION: The Invocation is provided as a service to the community. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT n/a RECOMMENDED ACTION No action required. Page 3 of 260 Attachments None Page 4 of 260 CITY OF CRESTVIEW Item # 5.1. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: Presentation TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Jerry Whitten, Mayor DATE: 1/3/2024 SUBJECT: Presentation and Acknowledgment of two Special Olympics Gold Medalists BACKGROUND: Gabe Lee won First Place in the Regional, County, and State combo three competition in his division. Emma Chestnut also won First Place in the Regional, County, and State competition in the Sub Jr. division (a teen category). They both competed in Orlando, Florida, where they were both awarded Gold medals. DISCUSSION: The city wishes to acknowledge the efforts of these two young adults. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT n/a RECOMMENDED ACTION Page 5 of 260 No action required. Attachments 1. Emma Chestnut Certificate- Special Olympics 2. Gabe Lee Certificate- Special Olympics Page 6 of 260 Page 7 of 260 Page 8 of 260 CITY OF CRESTVIEW Item # 6.1. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Maryanne Schrader DATE: 12/19/2023 SUBJECT: Approval of City Council Regular Meeting Minutes of December 11, 2023 BACKGROUND: This is a routine approval of the minutes. DISCUSSION: The draft minutes were distributed to the Council prior to the meeting. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT n/a RECOMMENDED ACTION Motion to approve the City Council regular meeting minutes of December 11, 2023. Page 9 of 260 Attachments 1. 12112023 City Council Regular Meeting Minutes Draft Page 10 of 260 1 | Page City Council Minutes - DRAFT December 11, 2023 6:00 p.m. Council Chambers 1. Call to Order The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich, Council members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present: City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan Holloway, and various staff members. Mayor JB Whitten welcomed Cub Scout Pack 535 to the meeting as they are working on the Arrow of Light. 2. Invocation, Pledge of Allegiance 2.1. Elder Sylvester Echols of First Church of God In Christ The Invocation was led by Elder Sylvester Echols of First Church of God in Christ, and Cub Scout Pack 535 led the Council in the Pledge of Allegiance. 3. Open Policy Making and Legislative Session Mayor JB Whitten declared a quorum was present and went over the rules and procedures. 4. Approve Agenda Mayor JB Whitten called for action. Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Doug Capps to approve the agenda, as presented. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 5. Presentations and Reports 5.1. Civilian Lifesaving Award Presentation Chief Stephen McCosker presented life-saving awards to Victoria Sipher, a former Marine, who was present, as well as Renee Hamilton, who is a registered nurse. They were acknowledged for the life measures performed during a drivers' medical emergency until the emergency medical personnel arrived at the scene. 6. Consent Agenda Mayor JB Whitten called for action. Motion by Councilmember Doug Capps and seconded by Councilmember Cynthia Brown to approve the Consent agenda, as presented. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 6.1. Vehicle Purchase Page 11 of 260 2 | Page 6.2. Lantern Ridge Upgrade - Lift Station 21 6.3. Crestview Main Street Revitalization Contract Negotiation 6.4. DEP Agreement No. LPA0502- Crestview Benjamin St. Septic to Sewer 6.5. Foxwood Low Pressure Sewer System Award of Contract 6.6. Rehab for Lift Station #6 of Control Panel 6.7. Vineyard Village Site Improvements Bid Selection 6.8. Approval of City Council Regular Meeting Minutes of November 13, 2023 7. Public Hearings / Ordinances on Second Reading 7.1. Ordinance 1953 Lee Avenue Comprehensive Plan Amendment CDS Planning Administrator Nicholas Schwendt presented Ordinance 1953, Lee Avenue Comprehensive Plan Amendment, to the City Council. He explained the zoning and current uses for the property stating it is within the city limits. The developer plans to place duplexes on the property. He stated courtesy notices were sent and advertisements were ran. CDS Planning Administrator N. Schwendt and asked the City Clerk to read the ordinance by Title. City Clerk Maryanne Schrader read Ordinance 1953 aloud: An Ordinance of the City of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For Authority; Providing For Findings of Fact; Providing For Purpose; Providing For Changing the Future Land Use Designation From Residential (R) to Mixed-Use (MU) On Approximately 0.40 Acres, More Or Less, In Section 21, Township 3 North, Range 23 West; Providing For Future Land Use Map Amendment; Providing For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor JB Whitten called for comment from the Council and from the public. In hearing none, he called for action. Motion by Councilmember Doug Capps and seconded by Councilmember Cynthia Brown to adopt Ordinance 1953 on 2nd reading for final adoption. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 7.2. Ordinance 1954 Lee Avenue Rezoning City Attorney Jonathan Holloway swore in all participants for the quasi-judicial segments for the meeting. He asked the City Council if there were any ex-parte discussions. He also explained the decisions must be made on competent evidence. Councilmember C. Brown mentioned she has driven by the property. Page 12 of 260 3 | Page CDS Planning Administrator Nicholas Schwendt presented Ordinance 1954, Lee Avenue Rezoning, to the City Council. He stated the developer is requesting mixed- use zoning. He stated courtesy notices were sent and advertisements were run. He then asked the City Clerk to enter the staff report into the record: On September 16, 2023, staff received an application to amend the comprehensive plan and zoning designations for property located at 602 Lee Avenue. The subject property is currently located within the city limits of Crestview with a future land use and zoning designation of Residential (R) and Single and Multi-Family Density Dwelling District (R-3), respectively. The application requests the Mixed-Use (MU) zoning designation for the property. The Planning and Development Board recommended approval of the request on November 6, 2023, and the first reading was approved by the City Council on November 13, 2023. The property description is as follows: Property Owner: Trojan Professional Mgmt. LLC, PO Box 312, Crestview, FL 32536, Parcel ID: 21-3N-23-1670-0006-0010, Site Size: 0.40 acres, Current FLU: Residential (R), Current Zoning: Single and Multi-Family Density Dwelling District (R-3), Current Land Use: Residential. The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction: North; FLU: Residential (R); Zoning: Single and Multi-Family Density; Existing Use: Dwelling District (R-3) Manufactured Home & Single Family. Direction: East; FLU: Residential (R); Zoning: Single and Multi-Family Density; Existing Use: Dwelling District (R-3) Multi-Family. Direction: South; FLU: Residential (R); Zoning: Single and Multi-Family Density; Existing Use: Dwelling District (R-3) Single Family. Direction: West; FLU: Residential (R); Zoning: Single and Multi-Family Density; Existing Use: Dwelling District (R-3) Single Family. The subject property is currently developed for residential use and a development application has not been submitted. Based on the requested land-use and zoning designations, the property use could continue as a residence or be developed for light commercial use. The applicant for this rezoning concurrently applied for a lot split on the same property. With that lot split, each parcel will be approximately 0.2 acres. The applicant has stated their intent to develop each resulting property with one duplex structure each, which is consistent with the existing development adjacent to the east of this property but is not allowed under the current allowable density. Staff finds that the resulting acreage of each parcel (0.2 acres) would not be large enough to support commercial development that would not otherwise be allowable as a home occupation as the property exists now. Staff reviewed the request for rezoning and finds the following: - The proposed zoning is consistent with the proposed future land use designation. - The uses within the requested zoning district are compatible with uses in the adjacent zoning districts. - The requested use is not substantially more or less intense than allowable development on adjacent parcels. Courtesy notices were mailed to property owners within 300 feet of the subject property on October 12, 2023. The property was posted on October 23, 2023. An advertisement ran in the Crestview News Bulletin on October 26, 2023. CDS Planning Administrator Nicholas Schwendt asked the City Clerk to read Ordinance 1954 by title. Page 13 of 260 4 | Page City Clerk Maryanne Schrader read Ordinance 1954 by Title: An Ordinance of the City of Crestview, Florida, Providing For the Rezoning of 0.40 Acres, More or Less, of Real Property, Located In Section 21, Township 3 North, Range 23 West, Front the Single and Multi-Family Density Dwelling District (R-3) Zoning District to the Mixed-Use (MU) Zoning District; Providing For Authority; Providing For the Updating of the Crestview Zoning Map; Providing For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor JB Whitten called for comment from the Council and from the public. In hearing none, he called for action. Motion by Councilmember Joe Blocker and seconded by Councilmember Ryan Bullard to adopt Ordinance 1954 on 2nd reading for final adoption. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 7.3. Ordinance 1955 North Avenue East Comprehensive Plan Amendment CDS Planning Administrator Nicholas Schwendt presented Ordinance 1955, North Avenue East Comprehensive Plan Amendment, to the City Council. He mentioned the developer is changing the land use designation and zoning. He added the property is within the city limits. The developer has entered into an agreement with Eglin AFB. He mentioned if the developer does anything different from what is presented, they will have to come back to Council for approval. The courtesy notices were sent, and the advertisement was published in the newspaper. He then asked the City Clerk to read Ordinance 1955 by title. City Clerk Maryanne Schrader read Ordinance 1955 aloud: An Ordinance of the City of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For Authority; Providing For Findings of Fact; Providing For Purpose; Providing For Changing the Future Land Use Designation From Public Lands (PL) to Mixed-Use (MU) on Approximately 5.45 Acres, More Or Less, In Section 7, Township 3 North, Range 23 West; Providing For Future Land Use Map Amendment; Providing For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor JB Whitten called for comment from the Council. Councilmember R. Bullard asked about the PUD designation for future changes, and CDS Planning Administrator N. Schwendt replied that the rental agreement is not exclusive, it just provides for a fast track for service members. City Manager T. Bolduc clarified that the military would be offered the unit before going to the public. Councilmember R. Bullard added he appreciates the support of the military but is concerned about the impact on the school. CDS Planning Administrator N. Schwendt said this project will tie into the existing sidewalks. He added that this has been provided to the school for their records and planning. Page 14 of 260 5 | Page Mayor JB Whitten called for comment from the public. In hearing none, he called for action. Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Joe Blocker to adopt Ordinance 1955 on 2nd reading for final adoption. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps. Nays: Ryan Bullard. Ayes: 4; Nays: 1. Motion carried. 7.4. Ordinance 1956 North Avenue East Rezoning CDS Planning Administrator Nicholas Schwendt presented Ordinance 1956, North Avenue East Rezoning, to the City Council. He reiterated if any changes are made, it would have to come back to the City Council for approval. He then asked the City Clerk to enter the staff report into the record: On October 4, 2023, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located on North Avenue East. The subject property is currently located within the city limits of Crestview with a future land use and zoning designation of Public Lands (PL). The application requests the Planned Unit Development (PUD) zoning designation for the property. The Planning and Development Board recommended approval of the request on November 6, 2023, and the first reading was approved by the City Council on November 13, 2023. The property description is as follows: Property Owner: Grant-Moulton Properties LLC; 1702 E James Lee Blvd; Crestview, FL 32539; Parcel ID: 07-3N-23-1760-0004-0010; Site Size: 5.45 acres; Current FLU: Public Lands (PL); Current Zoning: Public Lands (PL); Current Land Use: Municipal. The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction: North; FLU: Residential (R); Zoning: Single and Multi-Family Density Dwelling District (R-3); Existing Use: Single Family. Direction: East; Residential (R); Zoning: Single and Multi-Family Density Dwelling District (R-3); Existing Use: Single Family & Multi-Family. Direction: South; FLU: Residential (R); Zoning: Single and Multi-Family Density Dwelling District (R-3): Existing Use: Single Family & Multi-Family. Direction: West; FLU: Residential (R); Zoning: Single and Multi-Family Density Dwelling District (R-3); Existing Use: Single-Family. The subject property is currently developed for recreational use and a development application has been submitted. Based on the requested land-use and zoning designations, the property could be developed for residential use. Typically, at this point in the process, staff are not aware of what is being proposed on a given piece of property. In this case, this proposed rezoning to PUD is in conjunction with a project that is in review for 94 townhouse units. The current future land use and zoning designations do not provide for this use, and the surrounding future land use and zoning districts (Residential (R) and Single and Multi-family Density Dwelling District (R-3)) do not provide for the density requested within the application. The developer has entered into an agreement with the Eglin Air Force base to provide housing (rent and utilities) to military members at the BAH rate, providing a benefit to both those service members as well as a positive impact on the community at large. In order to achieve that threshold, the developer determined that it would be necessary to construct more units in the project than would have typically been allowed in the R-3 zoning district and Residential future land use designation. Staff discussed various options that Page 15 of 260 6 | Page could help the developer achieve this goal for the benefit of our community. Initially, staff considered the Mixed Use (MU) zoning and future land use designations, which would provide a density comparable to the adjacent Arbor Valley development, located off of North Pearl Street, but were not comfortable with the potential commercial development that would be possible on the property with the Mixed-Use zoning district. This 5.45-acre property with the Mixed-Use zoning district could theoretically provide for commercial uses with densities/intensities that may not be consistent with the surrounding area. As a result, staff determined that the most efficient and beneficial way to move forward would be to utilize the Mixed Use (MU) future land use, which allows for up to 20 units per acre, but assign the Planned Unit Development (PUD) zoning district, which references the submitted site plan for the development and, in this case, restricts the development specifically to what has been proposed - 94 townhomes. Any amendment to, or modification of the plans from that scope would require an additional ordinance to amend or remove the PUD ordinance that is being proposed coincidentally with this FLU amendment request. This provides a way for staff to ensure that this property does not develop any way other than what has generally been proposed without first consulting the Planning Board and City Council, protecting the area from development that, at this time, would not be considered consistent with the surrounding area. Staff reviewed the request for rezoning and finds the following: - The proposed zoning is consistent with the proposed future land use designation. - The uses within the requested zoning district are compatible with uses in the adjacent zoning districts. - The requested use is not substantially more or less intense than allowable development on adjacent parcels. Courtesy notices were mailed to property owners within 300 feet of the subject property on October 12, 2023. The property was posted on October 23, 2023. An advertisement ran in the Crestview News Bulletin on October 26, 2023. CDS Planning Administrator N. Schwendt asked the City Clerk to read Ordinance 1956 by title. City Clerk Maryanne Schrader read Ordinance 1956 aloud: An Ordinance of the City of Crestview, Florida, Providing For the Rezoning of 5.45 Acres, More or Less, of Real Property, Located In Section 7, Township 3 North, Range 23 West, From the Public Lands (PL) Zoning District to the Planned Unit Development (PUD) Zoning District; Providing For Authority; Providing For the Updating of the Crestview Zoning Map; Providing For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor JB Whitten called for comment from the Council. City Attorney J. Holloway asked about any disclosures, and Councilmember R. Bullard said he has received emails and also has driven by the site. He thinks it is an excellent project but does not support the density. Page 16 of 260 7 | Page Councilmember C. Brown disclosed she has received a call and has driven by the property. Councilmember D. Capps stated he had driven by as well. Mayor JB Whitten called for comment from the public. In hearing none, he called for action. Motion by Councilmember Cynthia Brown and seconded by Mayor Pro-Tem Andrew Rencich to adopt Ordinance 1956 on 2nd reading for final adoption. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps. Nays: Ryan Bullard. Ayes: 4; Nays: 1. Motion carried. 7.5. Ordinance 1957 - Comprehensive Fee Amendment CDS Planning Administrator Nicholas Schwendt presented Ordinance 1957, Comprehensive Fee Amendment, to the City Council. He stated since implementing the amended Comprehensive Fee Schedule, staff made some minor adjustments to the new fees and previously adjusted fees have been identified since the fees were amended on October 1st. He then asked the City Clerk to read Ordinance 1957 by title. City Clerk Maryanne Schrader read Ordinance 1957 aloud: An Ordinance of the City of Crestview, Florida, Providing For an Update to the Comprehensive Fee Schedule; Providing For Authority; Providing For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor JB Whitten called for comment from the Council and from the public. In hearing none, he called for action. Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Joe Blocker to adopt Ordinance 1957 on 2nd reading for final adoption. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 8. Ordinances on First Reading 8.1. Ordinance 1958 - Amending the City of Crestview Police Officers and Firefighters Retirement Plan City Manager T. Bolduc mentioned this is the first reading of Ordinance 1958, amending the City of Crestview Police Officers' and Firefighters' Retirement Plan. We are bringing this request for approval back to Council to clearly lay out the terms of the recently approved "25 and out" program. He mentioned the normal retirement date is the first date of the month or following attaining age fifty-five, and the completion of ten years of credited service or the attainment of age fifty-two and the completion of twenty-five years of credited service regardless of age. He then asked the City Clerk to read Ordinance 1958 by title. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City Page 17 of 260 8 | Page of Crestview, Florida; Amending the City of Crestview Police Officers’ and Firefighters’ Retirement Plan, Adopted by Ordinance No. 780, as Subsequently Amended; Amending and Renumbering Section 6 Benefit Amounts and Eligibility and Supplemental Benefit; Providing for Inclusion In the Code; Providing For Severability; Providing For A Repealer; and Providing For An Effective Date. Mayor JB Whitten called for comment from the Council and from the public. In hearing none, he called for action. Motion by Councilmember Ryan Bullard and seconded by Councilmember Doug Capps to approve Ordinance 1958 on 1st reading and move to second reading for final adoption. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 9. Resolutions No item brought forward. 10. Action Items 10.1. City Clerk Annual Performance Evaluation Administrative Services Director Jessica Leavins explained that individual reviews are included in the packet stating that employee evaluations are based on our core values. Ms. Shrader received an overall average of 2.76. Based on the general employee evaluation criteria, a 2.76 would be categorized as "exceeds expectations" and qualify for a 3% merit-based salary increase. Council commented on the benefit of an addition of a Deputy City Clerk, the professionalism in the office and adaptability of technology use. Mayor JB Whitten requested action. Motion by Councilmember Cynthia Brown and seconded by Councilmember Doug Capps to approve a 3% merit-based salary increase, including the 3% cost of living for a total of 6%. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 11. City Clerk Report 11.1. Monthly Update City Clerk Maryanne Schrader stated the staff report is in the packet. She mentioned the draft Codification has been sent to the legal department of CivicPlus for review and we hope to complete the project early this coming year. Ms. M. Schrader thanked the Council. 12. City Manager Report Page 18 of 260 9 | Page 12.1. Financial Update - Finance Director Finance Director Gina Toussaint said the September financial links are in the staff report. We remain in a healthy financial position. She added the list of monthly checks are also included. 12.2. Boards and Committees Update City Manager Tim Bolduc said the City Council had asked if the terms could be moved to the same part of the year. He explained the terms are established by Ordinance. He said the CRA Board consists of two members who are appointed in addition to the Council where they automatically renew. He said the Planning Board term is for three years and the terms do not fall consistently. He suggested clarifying the terms of the alternates. The employee retirement and police pension Board is for two-year terms under Ordinances 780 and 781. The Citizen Advisory Council consists of seven members. Mayor Whitten said he interviews and replaces the members accordingly. Discussion ensued on the benefits of having the terms renewed at the same time. The consensus was to not include auto renewal. City Manager T. Bolduc said we will remove the auto-renewal and look up the term rotation. In response to Councilmember R. Bullard regarding the applications received, City Manager T. Bolduc replied that staff will look at the current seat and terms and return the second meeting in January with a comprehensive proposal to make the appointments in March. He added we will also look at the Council appointments with renewing in October of each year. 13. Comments from the Mayor and Council 13.1. Mae Reatha Coleman Citizen of the Year Selection Mayor JB Whitten said we had outstanding candidates. He requested a motion from the City Council to approve the Mae Reatha Coleman Citizen of the Year Committee selection. Motion by Mayor Pro-Tem Andrew Rencich Councilmember and seconded by Ryan Bullard Councilmember to approve the selection. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. In response to Councilmember R. Bullard regarding Twin Hills Park, City Manager T. Bolduc explained the children's park is continuing to move forward. The steps will be replaced with a retaining wall. The contract has been issued and materials have been ordered and will have Jayce send him an update. Mayor Whitten said an application on the improvements was submitted and the representatives were receptive. Page 19 of 260 10 | Page Mayor Pro-Tem A. Rencich reiterated the success of the partnership with Eglin. Mayor Whitten mentioned there is an alternative for the parade. Floats will be at the Community Center at 3 p.m. on Saturday. A tent will be set up for the Council. The community movie night will be held afterward. He also invited Councilmember R. Bullard to attend training on January 19th and 20th in Gainesville, as he is the newest council member and will be beneficial. Councilmember R. Bullard agreed. 14. Comments from the Audience Mayor JB Whitten called for comment from the public. Shannon Hayes came forward to address the Council. He applauded the Council and City Manager for the things accomplished this year. He mentioned Mayor Whitten, Councilmember D. Capps, Mayor Pro-Tem A. Rencich, and City Manager Tim Bolduc, had been to Tallahassee to speak to the representatives. He also would like to see the Council have a Town Hall meeting to inform the citizens. 15. Adjournment Mayor JB Whitten adjourned the meeting at 7:02 p.m. Minutes approved this __ day of __, 2023. _____________________________________ JB Whitten Mayor ______________________________________ Maryanne Schrader City Clerk Proper Notice having been duly given Page 20 of 260 CITY OF CRESTVIEW Item # 7.1. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: Second reading TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Jessica Leavins, Administrative Services Director DATE: 1/4/2024 SUBJECT: Ordinance 1958 - Amending the City of Crestview Police Officers and Firefighters Retirement Plan BACKGROUND: Ordinance 1951 was adopted on September 25, 2023 without the 25 and out language clearly specified. The Legal Ad will appear in the Crestview News Bulletin on December 14, 2023, as per Statute. DISCUSSION: This request for approval is in an effort to clearly lay out the terms of the recently approved "25 and out" program. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT Page 21 of 260 RECOMMENDED ACTION Staff respectfully requests a motion to approve Ordinance 1958 on 1st reading and move it to 2nd reading for adoption. Attachments 1. Updated 25 and out Ordinance Page 22 of 260 ORDINANCE: 1958 An Ordinance of the City of Crestview, Florida; Amending the City of Crestview Police Officers’ and Firefighters’ Retirement Plan, Adopted by Ordinance No. 780, as Subsequently Amended; Amending and Renumbering Section 6 Benefit Amounts and Eligibility and Supplemental Benefit; Providing for Inclusion In the Code; Providing For Severability; Providing For A Repealer; and Providing For An Effective Date WHEREAS, the City of Crestview Police Officers’ and Firefighters’ are currently provided pension and certain other benefits under Ordinances of the City of Crestview; WHEREAS, the Board of Trustees of the Plan has recommended amending the Plan as set forth below; WHEREAS, the City Council adopted Ordinance number 1951 on September 25th, 2023. WHEREAS, Section 1 of Ordinance number 1951 incorrectly amended Section 6 Benefit Amounts and Eligibility of the City of Crestview Police Officers’ and Firefighters’ Retirement Plan to include a normal retirement date at the attainment of age fifty-two (52) and the completion of 25 years of credited service. WHEREAS, Section 6 was intended to provide for normal retirement after 25 years of credited service regardless of age. WHEREAS, this Ordinance has been drafted to correct the error in Ordinance number 1951. WHEREAS, amending the normal retirement date as set forth below is in the best interests of the employees and citizens of the City of Crestview; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CRESTVIEW, FLORIDA: SECTION 1: That the City of Crestview Police Officers’ and Firefighters’ Retirement Plan Section 6, Subsection 1, is hereby amended to read: SECTION 6. BENEFIT AMOUNTS AND ELIGIBILITY 1. Normal Retirement Date. A Member’s normal retirement date shall be the first day of the month coincident with, or next following the earlier of the attainment of age fifty-five (55) and the completion of ten (10) years of Credited Service or the attainment of age fifty-two (52) and the completion of twenty-five (25) years of Credited Service regardless of age. A Member may retire on his normal retirement date or on the first day of any month thereafter, and each Member shall become 100% vested in his accrued benefit on the Member’s normal retirement date. Normal retirement under the System is Retirement from employment with the City on or after the normal retirement date. SECTION 2: Specific authority is hereby granted to codify and incorporate this Ordinance in the existing Code of Ordinances of the City of Crestview. SECTION 3: All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby Page 23 of 260 repealed. SECTION 4: If any section, subsection, sentence, clause, phrase of this Ordinance, or the particular application thereof shall be held invalid by any court, administrative agency, or other body with appropriate jurisdiction, the remaining section, subsection, sentences, clauses, or phrases under application shall not be affected thereby. SECTION 5: That this Ordinance shall become effective upon adoption. PASSED ON FIRST READING, this ____ day of ___________________, 2023. PASSED AND ADOPTED on the second reading, this ____ day of _____________, 2024. __________________________________________ JB WHITTEN, MAYOR ATTEST: ______________________________________ MARYANNE SCHRADER CITY CLERK Page 24 of 260 ORDINANCE NO.: _____ AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA; AMENDING THE CITY OF CRESTVIEW POLICE OFFICERS’ AND FIREFIGHTERS’ RETIREMENT PLAN, ADOPTED BY ORDINANCE NO. 780, AS SUBSEQUENTLY AMENDED; AMENDING AND RENUMBERING SECTION 6 BENEFIT AMOUNTS AND ELIGIBILITY AND SUPPLEMENTAL BENEFIT; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR A REPEALER; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Crestview Police Officers’ and Firefighters’ are currently provided pension and certain other benefits under Ordinances of the City of Crestview; WHEREAS, the Board of Trustees of the Plan has recommended amending the Plan as set forth below; WHEREAS, the City Council adopted Ordinance number 1951 on September 25th, 2023. WHEREAS, Section 1 of Ordinance number 1951 incorrectly amended Section 6 Benefit Amounts and Eligibility of the City of Crestview Police Officers’ and Firefighters’ Retirement Plan to include a normal retirement date at the attainment of age fifty-two (52) and the completion of 25 years of credited service. WHEREAS, Section 6 was intended to provide for normal retirement after 25 years of credited service regardless of age. WHEREAS, this Ordinance has been drafted to correct the error in Ordinance number 1951. WHEREAS, amending the normal retirement date as set forth below is in the best interests of the employees and citizens of the City of Crestview; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CRESTVIEW, FLORIDA: SECTION 1: That the City of Crestview Police Officers’ and Firefighters’ Retirement Plan Section 6, Subsection 1, is hereby amended to read: SECTION 6. BENEFIT AMOUNTS AND ELIGIBILITY Page 25 of 260 2 1. Normal Retirement Date. A Member’s normal retirement date shall be the first day of the month coincident with, or next following the earlier of the attainment of age fifty-five (55) and the completion of ten (10) years of Credited Service or the attainment of age fifty-two (52) and the completion of twenty- five (25) years of Credited Service regardless of age. A Member may retire on his normal retirement date or on the first day of any month thereafter, and each Member shall become 100% vested in his accrued benefit on the Member’s normal retirement date. Normal retirement under the System is Retirement from employment with the City on or after the normal retirement date. SECTION 2: Specific authority is hereby granted to codify and incorporate this Ordinance in the existing Code of Ordinances of the City of Crestview. SECTION 3: All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. SECTION 4: If any section, subsection, sentence, clause, phrase of this Ordinance, or the particular application thereof shall be held invalid by any court, administrative agency, or other body with appropriate jurisdiction, the remaining section, subsection, sentences, clauses, or phrases under application shall not be affected thereby. SECTION 5: That this Ordinance shall become effective upon adoption. PASSED ON FIRST READING, this ____ day of ___________________, 2023. PASSED AND ADOPTED on the second reading, this ____ day of _____________, 2024. __________________________________________ JB WHITTEN, MAYOR ATTEST: ______________________________________ MARYANNE SCHRADER CITY CLERK Page 26 of 260 CITY OF CRESTVIEW Item # 8.1. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: 1st reading after PDB TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning Administrator DATE: 1/4/2024 SUBJECT: Ord. 1959 - Crosson Street Comprehensive Plan Amendment BACKGROUND: On November 14, 2023, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located on Crosson Street. The subject property is currently located within the city limits of Crestview with a future land use and zoning designation of Commercial (C) and Commercial High-Intensity District (C-2), respectively. The application requests the Mixed-Use (MU) future land use designation for the property. The Planning and Development Board recommended approval of the request on January 2, 2024. DISCUSSION: The property description is as follows: Property Owner: JH2 Investments LLC 4395 Bahia Lane Destin, FL 32541 Parcel ID: 29-3N-23-0000-0025-016H Site Size: 8.04 acres Current FLU: Commercial (C) Current Zoning: Commercial High-Intensity District (C-2) Current Land Use: Vacant The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Agriculture Okaloosa County Agricultural Timberland East Commercial (C) Commercial High-Intensity District (C-2) Vacant & Commercial South Commercial (C) Commercial High-Intensity District (C-2) Vacant West Commercial (C) Commercial High-Intensity District (C-2) Vacant Page 27 of 260 The subject property is currently vacant, and a development application has not been submitted. Based on the requested land-use and zoning designations, the property may be developed for residential or low-intensity commercial use. Staff reviewed the request for a comprehensive plan amendment and finds the following: - The proposed future land use map designation is compatible with the surrounding area. - The proposed future land use map designation is consistent with the city’s comprehensive plan and land development code. - The process for adoption of the future land use map amendment follows all requirements of Florida statute sections 163.3184 (3) and (5). - The proposed amendment does not involve a text change to goals, policies, and objectives of the comprehensive plan. It only proposes a land use change to the future land use map for a site- specific small-scale development. - The subject property is not located within an area of critical state concern. Courtesy notices were mailed to property owners within 300 feet of the subject property on December 12, 2023. An advertisement ran in the Crestview News Bulletin on December 21, 2023. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the comprehensive plan amendment were $2,500.00. The cost of advertising was $231.00. RECOMMENDED ACTION Staff respectfully requests that the council move Ordinance 1959 to second reading for adoption. Attachments 1. Exhibit Packet - Crosson St Page 28 of 260 ORDINANCE: 1959 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE FUTURE LAND USE DESIGNATION FROM COMMERCIAL (C) TO MIXED-USE (MU) ON APPROXIMATELY 8.04 ACRES, MORE OR LESS, IN SECTION 29, TOWNSHIP 3 NORTH, RANGE 23 WEST; PROVIDING FOR FUTURE LAND USE MAP AMENDMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter, §163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan. SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following: A. This amendment will promote compact, orderly development and discourage urban sprawl; and B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting as the Local Planning Agency with its recommendations reported to the City Council; and C. A public hearing has been conducted by the City Council after "due public notice"; and D. This amendment involves changing the future land use designation from Commercial (C) to Mixed- Use (MU) on a parcel of land containing 8.04 acres, more or less, lying within the corporate limits of the City; and E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the City and its citizens. SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview Comprehensive Plan: 2020." The amendment is described in Section 4 below. SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by changing the future land use category of a parcel containing approximately 8.04 acres of land, more or less, from Commercial (C) to Mixed-Use (MU). For the purposes of this Ordinance and Comprehensive Plan Amendment, the 8.04 acres, more or less, is known as Parcel 29-3N-23-0000-0025-016H and commonly described as: COMMENCING AT THE NORTHWEST CORNER OF SECTION 29, TOWNSHIP 3 NORTH, RANGE 23 WEST, OKALOOSA COUNTY, FLORIDA; THENCE PROCEED SOUTH 88° 27' 48" EAST ALONG THE NORTH LINE OF SAID SECTION 29, A DISTANCE OF 1272.82 FEET TO THE POINT OF BEGINNING; THENCE CONTINUE ALONG SAID NORTH LINE SOUTH 88° 27' 48" EAST, A DISTANCE OF 650.00 FEET TO THE NORTHWEST CORNER OF LOT 6, BLOCK 500 OF CRESCENT PARK PHASE TWO AS RECORDED IN PLAT BOOK 19, PAGE 3 OF THE PUBLIC RECORDS OF OKALOOSA COUNTY, FLORIDA, THENCE PROCEED ALONG THE WEST LINE OF SAID CRESCENT PARK PHASE TWO SOUTH 01° 28' 41" WEST, A DISTANCE OF 541.07 FEET TO THE SOUTHWEST CORNER OF LOT 4, BLOCK 700 OF SAID CRESCENT PARK PHASE TWO; THENCE DEPARTING Page 29 of 260 SAID WEST LINE OF CRESCENT PARK PHASE TWO PROCEED NORTH 88° 27' 48" WEST, A DISTANCE OF 650.00 FEET; THENCE NORTH 01° 28' 41" EAST, A DISTANCE OF 541.07 FEET TO THE POINT OF BEGINNING. The Mixed-Use (MU) Future Land Use Category is hereby imposed on Parcel 29-3N-23-0000-0025-016H. Exhibit A, which is attached hereto and made a part hereof by reference, graphically depicts the revisions to the Future Land Use Map and shows Parcel 29-3N-23-0000-0025-016H thereon. SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty- one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S. Passed and adopted on second reading by the City Council of Crestview, Florida on the 22nd day of January, 2024. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 22nd day of January, 2024. ______________________________________ J. B. Whitten Mayor Page 30 of 260 Page 31 of 260 I -1 0 S FERDON BLVD I-10 S FERDON BLVD Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 32 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR Existing Use ¯ 0 300150 Feet Legend Subject Parcel City Limits Existing Use Commercial Community County Header Rec Homes for Municipal Office Building Profession Timberland Vacant Vacant Commercial Vacant/Commercial Page 33 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR CurrentFuture Land Use ¯ 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C) Industrial (IN) Mixed Use (MU) Conservation (CON) Public Lands (PL) Residential (R) County Future Land Use Agriculture (AG) Low DensityResidential (LDR) Page 34 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR CurrentZoning ¯ 0 300150 Feet Legend Subject Parcel City Limits City ZoningSingle Family EstateDwelling District (R-1E)Single Family LowDensity District (R-1)Single Family MediumDensity District (R-2)Single and Multi-FamilyDwelling District (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County ZoningAgricultural (AA)Residential - 1 (R-1) Page 35 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR ProposedFuture Land Use ¯ 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C) Industrial (IN) Mixed Use (MU) Conservation (CON) Public Lands (PL) Residential (R) County Future Land Use Agriculture (AG) Low DensityResidential (LDR) Page 36 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR ProposedZoning ¯ 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family EstateDwelling District (R-1E) Single Family LowDensity District (R-1) Single Family MediumDensity District (R-2) Single and Multi-FamilyDwelling District (R-3) Mixed Use (MU) Commercial (C-1) Commercial (C-2) Industrial (IN) Public Lands (P) Conservation (E) Planned UnitDevelopment (PUD) County Zoning Agricultural (AA) Residential - 1 (R-1) Page 37 of 260 CITY OF CRESTVIEW Item # 8.2. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: 1st reading after PDB TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning Administrator DATE: 1/4/2024 SUBJECT: Ord. 1960 - Crosson Street Rezoning BACKGROUND: On November 14, 2023, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located on Crosson Street. The subject property is currently located within the city limits of Crestview with a future land use and zoning designation of Commercial (C) and Commercial High-Intensity District (C-2), respectively. The application requests the Mixed-Use (MU) zoning designation for the property. The Planning and Development Board recommended approval of the request on January 2, 2024. DISCUSSION: The property description is as follows: Property Owner: JH2 Investments LLC 4395 Bahia Lane Destin, FL 32541 Parcel ID: 29-3N-23-0000-0025-016H Site Size: 8.04 acres Current FLU: Commercial (C) Current Zoning: Commercial High-Intensity District (C-2) Current Land Use: Vacant The following table provides the surrounding land use designations, zoning districts, and existing uses. Direction FLU Zoning Existing Use North Okaloosa County Agriculture Okaloosa County Agricultural Timberland East Commercial (C) Commercial High-Intensity District (C-2) Vacant & Commercial South Commercial (C) Commercial High-Intensity District (C-2) Vacant West Commercial (C) Commercial High-Intensity District (C-2) Vacant Page 38 of 260 The subject property is currently vacant, and a development application has not been submitted. Based on the requested land-use and zoning designations, the property may be developed for residential or low-intensity commercial use. Staff reviewed the request for rezoning and finds the following: - The proposed zoning is consistent with the proposed future land use designation. - The uses within the requested zoning district are compatible with uses in the adjacent zoning districts. - The requested use is not substantially more or less intense than allowable development on adjacent parcels. Courtesy notices were mailed to property owners within 300 feet of the subject property on December 12, 2023. An advertisement ran in the Crestview News Bulletin on December 21, 2023. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Opportunity – Promote an environment that encourages economic and educational opportunity. Community Culture – Develop a specific identity for Crestview. FINANCIAL IMPACT The fees for the rezoning request were $750.00. There is no additional cost of advertising as the rezoning request was included in the advertisement for the comprehensive plan amendment. RECOMMENDED ACTION Staff respectfully requests that the council move Ordinance 1960 to second reading for adoption. Attachments 1. Exhibit Packet - Crosson St Page 39 of 260 ORDINANCE: 1960 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, PROVIDING FOR THE REZONING OF 8.04 ACRES, MORE OR LESS, OF REAL PROPERTY, LOCATED IN SECTION 29, TOWNSHIP 3 NORTH, RANGE 23 WEST, FROM THE COMMERCIAL HIGH- INTENSITY DISTRICT (C-2) ZONING DISTRICT TO THE MIXED-USE (MU) ZONING DISTRICT; PROVIDING FOR AUTHORITY; PROVIDING FOR THE UPDATING OF THE CRESTVIEW ZONING MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS: SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes and Chapter 102, City Code. SECTION 2 – PROPERTY REZONED. The following described 8.04 acres, more or less, of real property lying within the corporate limits of Crestview, Florida, with 8.04 acres, more or less, being formerly zoned Commercial High-Intensity District (C-2) with the Mixed-Use (MU) Future Land Use Map designation recently ratified by the City Council through adoption of Ordinance 1959, is hereby rezoned to Mixed-Use (MU) to wit: PIN # 29-3N-23-0000-0025-016H COMMENCING AT THE NORTHWEST CORNER OF SECTION 29, TOWNSHIP 3 NORTH, RANGE 23 WEST, OKALOOSA COUNTY, FLORIDA; THENCE PROCEED SOUTH 88° 27' 48" EAST ALONG THE NORTH LINE OF SAID SECTION 29, A DISTANCE OF 1272.82 FEET TO THE POINT OF BEGINNING; THENCE CONTINUE ALONG SAID NORTH LINE SOUTH 88° 27' 48" EAST, A DISTANCE OF 650.00 FEET TO THE NORTHWEST CORNER OF LOT 6, BLOCK 500 OF CRESCENT PARK PHASE TWO AS RECORDED IN PLAT BOOK 19, PAGE 3 OF THE PUBLIC RECORDS OF OKALOOSA COUNTY, FLORIDA, THENCE PROCEED ALONG THE WEST LINE OF SAID CRESCENT PARK PHASE TWO SOUTH 01° 28' 41" WEST, A DISTANCE OF 541.07 FEET TO THE SOUTHWEST CORNER OF LOT 4, BLOCK 700 OF SAID CRESCENT PARK PHASE TWO; THENCE DEPARTING SAID WEST LINE OF CRESCENT PARK PHASE TWO PROCEED NORTH 88° 27' 48" WEST, A DISTANCE OF 650.00 FEET; THENCE NORTH 01° 28' 41" EAST, A DISTANCE OF 541.07 FEET TO THE POINT OF BEGINNING. SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect the above changes concurrent with passage of this ordinance, which is attached hereto. SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. Page 40 of 260 SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan Amendment is adopted by Ordinance # 1959 and becomes legally effective. Passed and adopted on second reading by the City Council of Crestview, Florida on the 22nd day of January, 2024. ATTEST: _____________________________________ Maryanne Schrader City Clerk Approved by me this 22nd day of January, 2024. ______________________________________ J. B. Whitten Mayor Page 41 of 260 Page 42 of 260 I -1 0 S FERDON BLVD I-10 S FERDON BLVD Vicinity Map ¯ PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET Not to Scale Subject Parcel(s) Page 43 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR Existing Use ¯ 0 300150 Feet Legend Subject Parcel City Limits Existing Use Commercial Community County Header Rec Homes for Municipal Office Building Profession Timberland Vacant Vacant Commercial Vacant/Commercial Page 44 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR CurrentFuture Land Use ¯ 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C) Industrial (IN) Mixed Use (MU) Conservation (CON) Public Lands (PL) Residential (R) County Future Land Use Agriculture (AG) Low DensityResidential (LDR) Page 45 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR CurrentZoning ¯ 0 300150 Feet Legend Subject Parcel City Limits City ZoningSingle Family EstateDwelling District (R-1E)Single Family LowDensity District (R-1)Single Family MediumDensity District (R-2)Single and Multi-FamilyDwelling District (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E) County ZoningAgricultural (AA)Residential - 1 (R-1) Page 46 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR ProposedFuture Land Use ¯ 0 300150 Feet Legend Subject Parcel City Limits City Future Land Use Commercial (C) Industrial (IN) Mixed Use (MU) Conservation (CON) Public Lands (PL) Residential (R) County Future Land Use Agriculture (AG) Low DensityResidential (LDR) Page 47 of 260 W R E D S T O N E A V E PHYSICIAN'S DR MEDCREST DR ProposedZoning ¯ 0 300150 Feet Legend Subject Parcel City Limits City Zoning Single Family EstateDwelling District (R-1E) Single Family LowDensity District (R-1) Single Family MediumDensity District (R-2) Single and Multi-FamilyDwelling District (R-3) Mixed Use (MU) Commercial (C-1) Commercial (C-2) Industrial (IN) Public Lands (P) Conservation (E) Planned UnitDevelopment (PUD) County Zoning Agricultural (AA) Residential - 1 (R-1) Page 48 of 260 CITY OF CRESTVIEW Item # 8.3. Staff Report PLANNING AND DEVELOPMENT BOARD MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: 1st reading after PDB TO: Planning and Development Board CC: City Manager and City Attorney FROM: Community Development Services DATE: 1/4/2024 SUBJECT: Ord. 1961 - LDC Amendment BACKGROUND: The Land Development Code enforces various land development regulations within the City of Crestview. Periodically, staff identifies changes that are necessary to be made in the Code, either resulting from clarifications of past changes, newfound issues with the code as it is written, or changes that are identified to keep up with new development trends or needs identified in the community. DISCUSSION: It has been almost a year and half since our last overall update of the Land Development Code. For a while, updates took place approximately every six months, the last two updates were about a year apart. It has been almost 18 months since the last overall update. Since the last update, staff has identified a handful of amendments that would be beneficial per the criteria mentioned previously. These updates generally include: • Modifications to the application timeline table in Chapter 3 of the code to better reflect the time it takes for reviews, and to give both staff and applicants a more suitable timeline with the amount of development currently taking place. • Modifications and clarification to the development order issuance, expiration and continuation requirements. • Clarification of jurisdictional approval when wetlands are proposed to be modified, removed, altered or destroyed. • Removal of specific standards pertaining to metal buildings. • Various changes to Chapter 7, pertaining to: the type of structures subject to 100 setback requirement when storing volatile materials, placement of security fencing on vacant lots, placement of fences in front yards of larger estate-style lots, standards for ground mounted telecommunication utility structures, modification/clarification of temporary sign standards, clarification of standards for accessory dwellings, addition of home occupations to allow for in-home daycare, clarification of food truck site standards, clarification of setback requirements for townhouse developments, clarification of temporary vendor requirements to exempt those in conjunction with permitted special events • Clarification of access requirements for subdivisions with more than 50 lots, that abut multiple roads/rights-of-way. • Clarification of driveway spacing requirements from intersections for single family residential dwellings. • Addition of condemnation relief language in Chapter 9, to provide relief for the owners of land affected by roadway condemnation (right-of-way acquisition). Page 49 of 260 The amended sections have been included as attached to this agenda item. The Planning and Development Board recommended approval of this item on January 2nd, 2024. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Opportunity- Promote an environment that encourages economic and educational opportunity FINANCIAL IMPACT This land development code amendment will have a negligible financial impact on the City. RECOMMENDED ACTION Staff respectfully requests that the council move Ordinance 1961 to second reading for adoption. Attachments 1. Attachment 1 - City of Crestview LDC Amended Sections Page 50 of 260 ORDINANCE: 1961 AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA, PROVIDING FOR THE AMENDMENT OF PORTIONS OF CHAPTERS THREE, FIVE, SIX, SEVEN, EIGHT, AND NINE OF THE LAND DEVELOPMENT CODE; PROVIDING FOR AUTHORITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City is authorized and empowered to adopt and enforce ordinances and codes, not inconsistent with state law that are necessary to regulate development; and WHEREAS, staff has determined that various Land Development Code amendments would positively impact the capacity for both developers and citizens to develop their property in a way that is within their rights and with respect to the rights of other citizens. BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS: SECTION 1 – LAND DEVELOPMENT CODE AMENDMENTS. Chapters three, five, six, seven, eight, and nine of the Land Development Code are amended to revise various elements of the Code to make the code more cohesive, logical, and beneficial for both developers and citizens, as attached to this ordinance (Attachment 1). SECTION 2 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes and The City of Crestview Land Development Code. SECTION 3 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. SECTION 4 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk. SECTION 5 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public health, safety, or welfare. SECTION 6 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. SECTION 7 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption. Passed and adopted on second reading by the City Council of Crestview, Florida on the 22nd day of January, 2024. Page 51 of 260 Approved by me this 22nd day of January, 2024. ______________________________________ J. B. Whitten Mayor ATTEST: _____________________________________ Maryanne Schrader City Clerk Page 52 of 260 3.00.04 - Application Timeline Table Table 3.01.00.2 defines the application timelines for each application type. Table 3.01.00.2 - Application Timelines4F 1 5F 2 Application Types Ap p l i c a t i o n R e c e i v e d De t e r m i n e C o m p l e t e n e s s Re s p o n s e t o A p p l i c a n t Ap p l i c a n t R e s o l v e De f i c i e n c i e s Te c h n i c a l R e v i e w Re s p o n s e t o A p p l i c a n t Ap p l i c a n t R e v i s i o n s 6F3 Re s u b m i t t a l 7F 4 Re s u b m i t t a l R e v i e w 8F 5 Ap p r o v a l o r D e n i a l - or mo v e t o P D B & C o u n c i l Mi n i m u m D a y s Ma x i m u m D a y s Supplemental Standards Day 1 Days 2-3 Day 4 Days 5-19 Days 20-34 Day 35 Days 36-50 Day 51 Days 52-66 Day 67 15 67 Special Exception Uses Day 1 Day 2 Day 3 Day 4 Days 5-7 Day 8 Days 9-11 Day 12 Days 13-15 Day 16 10 16 Development Order Day 1 Days 2-4 Day 5 Days 6-20 Days 21-35 Day 36 Days 37-67 Day 68 Days 69-83 Day 84 15 84 Variances Day 1 Day 2 Day 3 Day 4 Days 5-7 Day 8 Days 9-11 Day 12 Days 13-15 Day 16 10 16 Vacations - ROW/Easement/Plat Day 1 Day 2 Day 3 Day 4 Days 5-7 Day 8 Days 9-11 Day 12 Days 13-15 Day 16 10 16 Conceptual Plat Day 1 Days 2-3 Day 4 Days 5-19 Days 20-34 Day 35 Days 36-50 Day 51 Days 52-66 Day 67 15 67 Final Plats Day 1 Day 2-3 Day 4 Days 5-19 Days 20-34 Day 35 Days 36-50 Day 51 Days 52-66 Day 67 15 67 Planned Unit Development Day 1 Days 2-4 Day 5 Days 6-20 Days 21-51 Day 52 Days 53- 113 Day 114 Days 115- 145 Day 146 70 146 Zoning Changes Day 1 Day 2 Day 3 Day 4 Days 5-7 Day 8 Days 9-11 Day 12 Days 13-15 Day 16 10 16 Annexations Day 1 Day 2 Day 3 Day 4 Days 5-7 Day 8 Days 9-11 Day 12 Days 13-15 Day 16 10 16 LDC Text Amendments Day 1 Day 2-3 Day 4 Days 5-19 Days 20-34 Day 35 Days 36-50 Day 51 Days 52-66 Day 67 15 67 Future Land Use Maps Amendments Day 1 Day 2 Day 3 Day 4 Days 5-7 Day 8 Days 9-11 Day 12 Days 13-15 Day 16 10 16 Comprehensive Plan Amendments Day 1 Days 2-3 Day 4 Days 5-19 Days 20-34 Day 35 Days 36-50 Day 51 Days 52-66 Day 67 15 67 Staff will provide a process calendar upon request to include all relevant dates and deadlines. Table 3.00.04.1 - Application Timelines6 7 1 The Director may extend review periods by notifying the applicant in writing prior to the due date. 2 The applicant may request an extension to a time period by submitting the request in writing. The request may be approved or denied at the discretion of the Director. 3 Subsequent resubmittals will follow the same number of days as stated in the above table. 4 Subsequent resubmittals will follow the same number of days as stated in the above table. 5 Subsequent resubmittals will follow the same number of days as stated in the above table. 6 The Director may extend review periods by notifying the applicant in writing prior to the due date. 7 The applicant may request an extension to a time period by submitting the request in writing. The request may be approved or denied at the discretion of the Director. Style Definition: LDC Paragraph Page 53 of 260 ~ 2 ~ Application Types Determine Completeness Applicant Resolve Deficiencies Technical Review Applicant Revisions8 Resubmittal Review 7 Approval Action Average Days Maximum Days Development Order 3 Days 30 Days 30 Days 60 Days 30 Days DO Issued 78 153 Conceptual Plat 3 Days 30 Days 30 Days 60 Days 30 Days Move to PDB & CC 78 153 Final Plats 3 days 30 Days 30 Days 60 Days 30 Days Move to PDB & CC 78 153 Planned Unit Development 3 Days 30 Days 30 Days 60 Days 30 Days Move to PDB & CC 78 153 Annexations 3 Days 14 Days 14 Days 30 Days 14 Days Move to PDB & CC 39 75 Future Land Use Maps Amendments 3 Days 14 Days 14 Days 30 Days 14 Days Move to PDB & CC 39 75 Zoning Changes 3 Days 14 Days 14 Days 30 Days 14 Days Move to PDB & CC 39 75 Special Exception Uses/Supplemental Standards 3 Days 14 Days 14 Days 30 Days 14 Days Move to PDB & CC 39 75 Vacations - ROW/Easement/Plat 3 Days 14 Days 14 Days 30 Days 14 Days Move to PDB & CC 39 75 Variances 3 Days 14 Days 14 Days 30 Days 14 Days Move to PDB 39 75 LDC Text Amendments 3 Days 14 Days 14 Days 30 Days 14 Days Move to PDB & CC 39 75 Comprehensive Plan Amendments 3 Days 14 Days 14 Days 30 Days 14 Days Move to PDB & CC 39 75 *Staff will provide a process calendar upon request to include all relevant dates and deadlines. *Application timeline table measured in calendar days, excluding city or federally recognized holidays. 8 Subsequent resubmittals will follow the same number of days as stated in the above table. Page 54 of 260 ~ 3 ~ 3.04.06 - Development Orders A. Applicability. The procedures contained in this Section are applicable to all projects involving land development, including Site Development Plans. Also included are projects which involve the construction of any facility, the expansion of a site through acquisition or lease, alteration or conversion of an existing site or structures, or the change of use of a site or structure where the site or structure does not meet the current standards or criteria of these regulations. 1. The provisions of this Section, where appropriate, are to be applied to on-site and off-site development activity. 2. No land development activity (including land clearing, excavation, or placement of fill) shall commence without obtaining the appropriate approvals and permits required by this code. B. Exceptions. The requirements of this section do not apply to: 1. Single-family dwellings; or 2. Duplex dwellings on existing platted lots. 3. General upkeep or cleaning of debris and dead vegetation. C. Plan Preparation. A professional engineer registered in the state of Florida shall design all required improvements such as streets, drainage systems, water and sewage facilities, etc. 1. All plans, drawings, reports, and calculations shall be prepared, signed, and sealed by the appropriate licensed professional, such as engineers, architects, landscape architects, professional surveyors and mappers, or attorneys, registered in the state of Florida. 2. Other specialized consultants, such as environmental consultants, structural engineers, archaeologists, etc., may be required to assist in the preparation of the plans, drawings, reports, or other documents required for application submittals. D. General Plan Requirements. All site development plans submitted in conjunction with application for a Development Order shall include, at minimum, the following components as applicable: 1. A signed and sealed survey showing the location of existing property and rights-of-way lines, both for private and public property. 2. The location of streets, sidewalks, airports, railroads, buildings, transmission lines, sewers, bridges, culverts, drainpipes, water mains, fire hydrants, and any other public or private easements. 3. Any land rendered unusable for development purposes by easements, deed restrictions or other legally enforceable covenants or limitations. 4. All watercourses, water bodies, floodplains, wetlands, important natural features, wildlife areas, soil types and vegetative cover on or adjacent to the site. 5. The location of environmentally sensitive lands as designated by the US Army Corp of Engineers. 6. The existing land use, future land use and zoning district of the lands involved in the development. 7. The location of the proposed development as well as the intensity and/or density of the proposed development. 8. A parking circulation plan that includes onsite traffic flow, points of ingress and egress and any planned public or private roads, rights-of-way, pedestrian ways, bicycle paths or transportation facilities. 9. A traffic study showing the and impacts from the development on nearby roadways. 10. Any existing and proposed stormwater management systems on the site and proposed linkage, if any, with existing or planned public stormwater management systems. As well as all calculations that were used in design of the management facilities. 11. A stormwater management plan during construction. 12. The proposed location and sizing of potable water and wastewater facilities to serve the proposed development. 13. Proposed open space areas on the development site and types of activities proposed to be permitted on such open space areas. 14. Lands to be dedicated or transferred to a public or private entity and the purposes for which the lands will be held and used. 15. A description of how the development will mitigate or avoid potential conflicts between land uses to include a description of any buffering and transitions. Page 55 of 260 ~ 4 ~ 16. Architectural elevations of all buildings sufficient to convey the basic architectural intent of the proposed improvements. 17. The total project area and total disturbed area. 18. A map of vegetative cover including the location and identity, by common name, of all protected trees. 19. A topographic map with one foot contours of the site clearly showing the location, identification and elevation of benchmarks, including at least one benchmark for each major water control structure. 20. The location of any underground or overhead utilities, culverts and drains on the property and within one hundred feet of the proposed development boundary. 21. Area and percentage of total site to be covered by impervious surfaces. 22. Grading and erosion control plans, specifically including perimeter grading. 23. Construction phase lines. 24. Building plans showing the location, dimensions, gross floor area and proposed use of buildings. 25. Building setback distances from property lines, abutting rights-of-way and all adjacent buildings and structures. 26. The location, dimensions, type, composition and intended use of all ancillary structures. 27. The location and specifications of any proposed garbage dumpsters. 28. Cross sections and specifications of all proposed pavement. 29. Typical and special roadway and drain sections and summaries of quantities. 30. Plan and profiles of each proposed street, including private streets, at a horizontal scale of 50 feet or less to the inch, and a vertical scale of 5 feet or less to the inch, with existing and proposed grades indicated. These profiles must show proposed sanitary sewers, swales, water mains, and storm sewers with grades, length, and sizes indicated for each. 31. Information sufficient to determine compliance with the landscape and tree protection regulations of this Chapter. 32. The location, accompanied by all necessary drawings, construction plans, wiring plans, etc., of all proposed signs. 33. The proposed number, minimum area and location of lots, if the development involves a subdivision of land. 34. All lots shall be numbered either by progressive numbers or in blocks progressively numbered or lettered except that blocks in numbered additions bearing the same name may be numbered consecutively throughout several additions. 35. All interior excluded parcels shall be indicated and labeled accordingly. 36. All contiguous property shall be identified by development title, plat book and page, or if the land is un- platted it shall be so designated. 37. The total number and type of residential units categorized according to number of bedrooms. 38. The total number of residential units per gross acre. 39. Location of onsite wells, if any, and wells within 200 feet of any property line, if any. 40. Restrictions pertaining to the type and use of existing or proposed improvements, waterways, open spaces, buffer strips and the like shall require the establishment of restrictive covenants and such covenants shall be submitted with the final development plan for recordation. 41. If the development includes private streets, an ownership and maintenance association document shall be submitted with the final development plan and the dedication contained on the development plan shall clearly indicate the roads and maintenance responsibility to the association without recourse to the city or any other public agency. 42. If the development is to be phased for any reason, a master plan for the entire project shall be submitted with the development plan for the first phase or phases for which approval is sought. In addition, a schedule indicating approximate development phasing, including the sequence for each phase, shall be included. 43. The manner in which historic and archaeological sites on or near the site will be protected. E. Review Process. The application review and approval process for Administrative approvals of development plans shall be in accordance with the application, review, and decision procedures as outlined above. Development Order application approval shall generally adhere to the following process: 1. A complete application is submitted by the applicant; 2. Staff determines sufficiency and compliance through coordinated departmental review; Page 56 of 260 ~ 5 ~ 3. Once sufficiency and compliance with the City's Comprehensive Plan and Land Development Code is established the Planning Administrator shall issue a final report to the Director; 4. This report shall include the following: a. Proof of completeness; b. All plans and related documents; c. All staff comments and reports; d. A staff recommendation based on the approval criteria as outlined in subsection 102-29.7(f); and e. All public comment received relating to the proposed development. F. Criteria. The Director may approve, approve with conditions, or deny the application, after consideration and review of the following: 1. The development, as proposed, conforms to the comprehensive plan and is consistent with the recommendations of any applicable PUD Concept Plan, Conceptual Plats, or master plans which have been approved or accepted by the City Council; 2. The proposed development plans, landscape plans, engineering plans, lighting plans, and other required plans conform or will conform with all applicable City codes, any engineering design standards, and other standards as set forth in this code; 3. The development will efficiently use or will not unduly burden or deteriorate levels of service standards for the drainage, water, sewer, solid waste disposal, education, recreation, or other necessary public facilities existing, being constructed or are planned and budgeted for construction in the area; 4. The development provides sufficient on-site storm water management improvements to meet state water quality and flood protection standards; 5. The development will efficiently use or will not unduly burden or affect public transportation facilities, including public transit, public streets, roads, and highways which have been planned and budgeted for construction in the area, 6. The development provides necessary and adequate vehicular circulation, pedestrian access, ingress and egress, and is configured in a manner to minimize hazards and impacts on adjacent properties and adjacent rights-of-way. 7. The Public Services Director may require utility, drainage or other easements be accepted by City Council and recorded in the public records prior to approval of a Development Order application or administrative permit. 8. Projects that involve a vacation of plat or release of easement may have review or approval withheld until such vacation or release of easement has been approved or recorded, as determined by the Director. 9. The Director may attach any reasonable conditions, safeguards, limitations, or requirements to the approval of a plan which are found necessary and consistent with this section and to carry out the purposes of this Code and the Comprehensive Plan. 10. The Director, may at his or her discretion, forward any application to the PDB for approval or review and recommendation to City Council. G. Final Approval. After a final development order has been issued, the applicant may, within 12 months of the issuance of the final development order, apply for the necessary construction and/or administrative permits. Following any required appeal period, the city shall issue the necessary permits if the proposed construction is consistent with the final development order. 1. The issuance of a Development Order shall serve as authorization for an applicant to apply for construction and administrative permits only. 1. If the application for a construction permit deviates from the final development plan the Director shall notify the applicant within five working days of the permit application. H. Development Order Expiration. Approved site development plans and associated Development Order are valid 12 months from the date of approval. Construction or administrative permits shall be applied for prior to Development Order expiration. Issuance of such construction or administrative permits shall serve to extend associated Development Order and development plan approval for the duration of the permit. 1. An applicant may apply for a one-year extension for good cause. Such an extension may be granted for any plan approved after the effective date of this ordinance and two years prior to adoption. The extension request must be filed prior to the expiration date of plan approval. If the project is within a PUD, or a phased development, the expiration of plan approvals may differ, as established in the original approval. Page 57 of 260 ~ 6 ~ 2. Following issuance of construction or administrative permit(s) in conjunction with a development order, such development order and approved site development plans shall expire if the project is past the initial or extended expiration date, and if the project is considered abandoned. a. Following initial permit issuance, any lack of subsequent permit issuance, permit-related inspections for a period of at least 365 days, or a lapse in construction activities on-site as documented in routine inspection reports by staff for a period of at least 365 days, shall be deemed to be prima facie evidence of the abandonment of a project and result in development order expiration. 3. Following expiration of any development order, the conditions of such development order as well as any plan approval shall be considered null and void, and such project shall only be considered upon new application, subject to most up-to-date fees and code requirements. I. Development Order Continuence. Following issuance of all associated certificates of occupancy for a given project, the development order and any conditions therein as well as the approved development plans and any changes approved by staff as documented in the as-built drawings and/or engineer’s certification for a given project shall remain effective until such development order is amended or is superseded by any subsequent development order, construction permit, administrative permit, or change of use. Upon any of these actions, the site shall be permitted to deviate from the development order that was issued to the extent that such action is approved by staff, per the applicable codes and standards in effect at the time of application for such action. J. H. Effect of Plan Approval. Approved site development plans are valid for 12 months from the date of approval. If a Development Order extension has not been obtained prior to the expiration date, the approval expires and becomes null and void. 1. The issuance of a Development Order shall serve as authorization for an applicant to apply for construction and administrative permits only. 2.1. An applicant may apply for a one-year extension for good cause. Such an extension may be granted for any plan approved after the effective date of this ordinance and two years prior to adoption. The extension request must be filed prior to the expiration date of plan approval. If the project is within a PUD, or a phased development, the expiration of plan approvals may differ, as established in the original approval. I.K. Pre-construction Meeting. At the discretion of the Director, Building Official, or an Administrator, the applicant may be required to schedule a preconstruction meeting where representatives of the developer, the City, contractors, and franchise utilities shall discuss the construction of the planned improvements. No work shall take place prior to the preconstruction meeting when one is required. J.L. Development Order Amendments 1. Site Development Plan Amendments. Plan amendments include changes to projects which impact multiple aspects of the development, may affect multiple plans, and will require multiple departmental reviews to evaluate the proposed amendment to the plan(s). a. The amendment process may not be used to substantively modify the scheme of development as originally approved. b. Proposed amendments that impact PUD approval criteria or conditions must receive approval of an amendment to the PUD prior to receiving approval. c. Amendments may apply to projects that are under construction or phased projects that have yet to be completed. d. The applicant shall submit a letter of intent, the applicable fee, the amended plan(s) and any other documentation required to review the proposed amendment. e. The Director shall determine if the proposed changes to the plan can be processed as an amendment, qualify for a lesser review process or require a a complete review as equivalent to the original review process. f. Site Development Plan Amendments are subject to additional review and processing fees. 2. Limited Review Revisions to an approved plan while under construction may be approved in writing by the Planning Administrator, where applicable, provided such revisions fully conform to all existing City regulation. a. The limited review process shall be utilized when the proposed plan revisions meet the following: (1) Does not affect the projects minimum technical requirements of this Code; (2) Does not require review by multiple staff or departments; Page 58 of 260 ~ 7 ~ (3) Does not change the gross square footage of a building by more than ten percent; (4) Does not adversely impact compliance with the approved plan; and (5) The proposed revision will not alter the required infrastructure and improvements necessary to serve the project. b. The Planning Administrator, where applicable, will determine if the revision requires an approved plan revision or if the revision can be shown on the As-built Drawings. 3. Changes that exceed the criteria or the scope of a limited review as specified in this subsection or, as determined by the Planning Administrator, where applicable, may be processed as an amendment or as a full review in accordance with this section. Page 59 of 260 ~ 8 ~ 5.01.00 - WETLANDS PROTECTION A. The natural function of wetlands within the City shall be protected. Potential wetlands are identified in the Comprehensive Plan; however, final delineation shall be established by an independent survey conducted in accordance with the methodology set forth in the Florida Statutes. 1. Wetlands shall not be removed, altered, or destroyed, except where permitted and mitigated as required by the Florida DEP, NWFWMD, and or the U.S. Army Corps of Engineers. Proof of permit shall be provided by to the City. Areas approved for mitigation shall be protected through a conservation easement with the City as a party to the easement. 2. A de minimus exemption may be granted by the Florida DEP, NWFWMD, and or the U.S. Army Corps of Engineers. Where exempted, proof of exemption shall be provided to the City. 3. Where an applicant is exempt from permitting requirements of the State of Florida or the U.S. Army Corps of Engineers, the City shall determine whether a local development permit is required to protect the natural function of the wetlands. B. Setbacks required. 1. Principle buildings and all site development shall be setback from wetlands and water bodies a minimum of twenty-five (25) feet unless Florida DEP, NWFWMD and the U.S. Army Corp of Engineers provide written approval for the proposed development to encroach into the 25-foot setback. 2. Within the required setback the following activities are permissible: a. Marinas; b. Piers; c. Boardwalks; d. Walking trails; e. Riprap, but not shoreline armoring; f. Installation of buoys or other aids to navigation; g. Fences; h. Bridges, both pedestrian and vehicular; or i. Docks. 3. Development activity which is determined by the City to be water dependent or water related may be allowed. Page 60 of 260 ~ 9 ~ 6.00.04 - Standards Pertaining to Metal Buildings in All Zoning Districts A. Applicability 1. The standards set forth in this section apply to principal buildings and accessory buildings larger than 1,000 sq. Ft. 2. The requirement for a veneer applies to metal building facades that are visible from a public right-of-way. 3. Metal buildings within the IN zoning district are exempt from the requirements in this section. B. Standards. 1. Facades subject to this section shall have a veneer added consisting of brick, stucco, stone, or a similar decorative material. 2. The decorative material shall be applied to 100 percent of the façade. C. Waiver Entitlement. The requirements of this section may be waived by the Planning and Development Board, pursuant to certain review criteria as outlined in Chapter 3. Page 61 of 260 ~ 10 ~ 7.01.00 - ACCESSORY STRUCTURES 7.01.01 - Generally Any number of different accessory structures may be located on a parcel, provided that the following requirements are met, unless otherwise superseded in this Chapter. A. There shall be a permitted principal structure on the parcel, located in full compliance with all standards and requirements of this chapter. B. All accessory structures shall comply with standards pertaining to the principal use, unless exempted or superseded elsewhere in this chapter. C. Accessory structures shall not be located in a required buffer or landscape area. D. Accessory structures shall be included in all calculations of impervious surface and storm water runoff. E. Accessory structures shall be shown on any concept development plan with full supporting documentation. F. No accessory structures buildings used for industrial storage of hazardous, incendiary, noxious or pernicious materials shall be located nearer than 100 feet from any property line. Page 62 of 260 ~ 11 ~ 7.01.03 - Fences Site Development Standards for Fences, Hedges and Walls A. Location of fences, perimeter hedges and walls. 1. Fences, perimeter hedges and retaining walls may be located on, at, or inside the property line. All fence material must be located on, at or inside the property line, and shall not be located outside of the property line. 2. A fence located on the property line may be shared by adjacent properties. 3. Setback requirements applicable to principle buildings shall not prohibit or restrict the installation of a retaining wall. 4. Fences, perimeter hedges, and walls shall not be located within any required visibility triangle. 4.5. Fences that allow for at least 50 percent visibility through the material, including but not limited to chain link, wrought iron, or welded wire, may be placed on vacant properties for security purposes. Placement of a fence for this purpose shall not be construed to allow any additional development without the construction of a permitted principle structure on a given property. B. Materials and appearance requirements. 1. Fences and walls must be constructed of wood, masonry, stone, wrought iron, chain link, vinyl, welded wire, or composite materials. 2. All fences shall be installed with the finished side facing outward, except for the following: a. Where a fence cannot be constructed on the property line due to an existing fence on the adjacent property line, the finished side may face inward. b. When an applicant is not granted permission to access the adjacent property to install the fence, the finished side may face inward. 3. A fence installed for security purposes in C-2 or IN zoning may include barbed wire or razor wire, provided that such wire is at least six (6) feet off the ground. C. Electrical fencing may be installed for security purposes and shall meet the following standards: 1. Electrical fencing may be installed on top of a fence in C-2 or IN zoning districts, provided that the electrical fencing is a minimum of six (6) feet above the ground. 2. Electrical fencing may be installed in residential areas provided that such fencing shall be limited to side and rear yards and shall be contained within a fence structure. 3. All electrical fencing shall be accompanied by signs to provide a warning of the type of fence and the voltage of the fence. Warning signs shall be placed at each corner of the enclosed area; additional signs shall be placed fifteen (15) feet apart along the entire fence. Warning signs shall not exceed four (4) square feet in area each. D. Height standards. 1. Fence and wall height shall be measured from the natural grade at the base of the fence to the topmost part of the fence, including any decorations, barbed wire, or other fixtures. 2. The maximum height for a fence on a lot line on a property zoned R-1E, R-1, R-2, R-3 or MU and adjacent to a property zoned C-1, C-2 or IN shall be eight (8) feet. 3. Fence may contain decorative columns spaced no less than six (6) feet apart that shall not exceed eight (8) feet in height. 4. Height standards provided in Table 7.01.03. Page 63 of 260 ~ 12 ~ Table 7.01.03 - Standards for Fence Heights Zoning District Maximum Height in a Side or Rear Yard (feet) Maximum Height in a Front Yard 9, 10,11 R-1E 8 4 R-1 8 4 R-2 8 4 R-3 8 4 MU 8 4 C-1 8 4 C-2 8 4 IN 8 6 P 8 6 E N/A N/A 9 Fences on lots facing multiple rights-of-way may be up to 8 feet in height in any secondary front yard where the fence will not obstruct visibility from any intersection or adjacent driveway. 10 Fences that allow for at least 50 percent visibility through the material, including but not limited to chain link, wrought iron, or welded wire, may be up to 8 feet in height. 11 Fences on lots containing a single family residential use, with a lot depth of 250 feet or greater, may be up to 8 feet in height in front yards up to the applicable front setback. Formatted: Normal Formatted: Font: 8 pt, No underline Formatted: Font: 8 pt Formatted: Font: 8 pt Page 64 of 260 ~ 13 ~ 7.01.05 – Ground Mounted Telecommunication Utility Structures 1. Ground mounted telecommunication utility structures that provide public or private telecommunication utilities including but not limited to cable internet, DSL, dial-up, or fiber optic services, not to include telecommunication towers subject to section 7.05.05 of this code, may be placed on vacant or improved property, subject to the following standards: a. Structures shall not be placed closer than 3 feet to any property line. b. Structures shall not obstruct visibility from any adjacent driveway or intersection. a.c. Structures shall not modify, impede, or substantially affect any required landscape buffer in any way as to disrupt such buffer’s ability to provide an audible or visual screen as required by Chapter 6 of this code. 7.02.04 - Temporary Signs Temporary signs shall comply with the following standards. A. Temporary signs are permissible subject to receipt of a temporary sign permit specifying type, size, location, and duration of placementto the standards and requirements of this section. Temporary signs may be displayed for a period not exceeding fifteen (15) thirty (30) days. B. Total permitted temporary ground sign area shall not exceed a size of sixteen (16) square feet.the ground sign area allowed for monument/ground signs in Table 7.02.05. C. Temporary signs shall not be placed in the public right-of-way. D. Temporary signs shall not flash, blink, spin, or rotate. E. Temporary signs shall not obstruct visibility from any driveways or intersections.include banners, flags, and pennants. The placement of temporary signs shall comply with the clear visibility requirements set forth in The Crestview Engineering Standards manual. Such E.F. Temporary signs shall not block traffic or pedestrian visibility or constitute a vehicular or pedestrian traffic hazard. F.G. The placement of temporary signs shall not cause a public nuisance. H. Permissible temporary signs shall be firmly secured to the ground or to a building according to the requirements of the temporary permitany applicable requirements of the Florida Building Code. I. Temporary signs may be attached to or cover an existing permitted sign only for the a period during which the temporary sign is permitted.not to exceed thirty (30) days. G.J. Temporary signs shall be maintained in good repair for the duration of the display period. Page 65 of 260 ~ 14 ~ 7.02.05 - Permitted Permanent Accessory Signs A. Permanent accessory signs shall be permitted in C-1, C-2, IN zonings, and MU zoning where there is an active business on site. B. Sign types allowed. A permanent accessory sign may be a ground sign to include a thirty -two (32) square foot reader board, or a building sign. Permanent accessory signs and reader board signs may be changeable copy or automatic changeable facing signs; however, facing or copy shall not rotate or change so rapidly as to cause distraction to a motorist. C. Permissible number area, spacing and height of permanent accessory signs: Table 7.02.05. Table 7.02.05 - Requirements for Permanent Accessory Signs Sign Type Maximum Number Maximum Sign Face Area Sign Dimensions Maximum Sign Height Setback/Spacing Wall • Single Occupancy - 3 per façade • Multiple Occupancy - 3 per façade per tenant • Single Occupancy-20% of façade • Multiple Occupancy- 15% of façade per tenant N/A Not to exceed building height N/A Awning No Maximum N/A 75% of Awning Length 2 feet N/A Projecting/ Perpendicular 1 per tenant 6 sq. ft. Width - 4 feet 3 feet N/A Monument/ Ground F12 1per 500 linear feet of street frontage 2 sq. ft. per linear foot of street frontage to a maximum of 240 sq. ft. No required dimensions 24 feet • Property lines - 5 feet • Other ground signs - 10 feet Interstate Highway I-10 Corridor Accessory Sign10F13 1 420 sq. ft. N/A 85 feet above the crown of Interstate Highway I-10 nearest the sign • Front Property Line - 25 feet • Side/Rear Property Line - 50 feet • Other permanent ground sign on same site - 100 feet Billboard11F14 1 310 sq. ft. Width - 38 feet 30 feet • Property lines - 10 feet • Other billboard on same side of thoroughfare - 1,500 feet Interstate Highway I-10 Corridor Billboard 13, 14 1 672 sq. ft. Width - 48 feet 50 feet above crown of Interstate Highway I-10 nearest the sign • Interstate I-10 Right of Way - 20 feet • Other property lines - 50 feet • Other billboard on same side of thoroughfare - 1,500 feet 12 Signs for businesses addressed on Highway 85 and Highway 90 may be up to 30 feet in height, with a maximum sign face area of 360 sq. ft. 13 The Interstate I-10 corridor is definited as 1,000 feet from the Interstate Highway I-10 right-of-way. 14 Billboards of any kind are only allowed in the Commercial (C-1, C-2) and Industrial (IN) zoning districts on improved or vacant property. Page 66 of 260 ~ 15 ~ 7.03.00 - ACCESSORY DWELLINGS 7.03.01 - Detached Accessory Dwellings in Residential Zoning Districts A. Purpose. 1. The Purpose of this section is to ensure a wide variety of housing choices to city residents and allow opportunities for extended family living. 2. This section provides for detached accessory dwellings, also called accessory apartments, guesthouses, mother-in-law suites, or similar low intensity second housing unit. 3. The intent of this section is to ensure that the establishment of a detached accessory dwelling in a residential zoning district maintains compatibility of the area by minimizing or avoiding potential negative impacts from a secondary dwelling unit. B. Applicability. Accessory dwelling units are permissible in R-1E, R-1, R-2, R-3 and MU when established in compliance with the standards set forth in this section. C. No more than one (1) accessory dwelling shall be established on any lot, parcel or tract of land. D. Standards for a detached accessory dwelling. 1. A detached accessory dwelling shall not be allowed on a property where the principle structure is a mobile home, trailer, or of any construction that is not a site-built structure. 2. A detached accessory dwelling shall be held to and reviewed against all applicable building codes, fire codes, and life safety codes required for any new construction dwelling unit. 3. Any detached accessory dwelling shall comply with all site development standards for principle dwelling structures required by the zoning district, with the following exceptions: a. Detached accessory dwellings may be placed according to the standards for Accessory Buildings in section 7.01.02. b. Detached accessory dwellings may be less than 20 feet in width. 4. Design standards, roof style and materials, and architectural style of the detached accessory dwelling shall be consistent with the principle dwellingAccessory dwellings shall be site-built or attached to a concrete slab and shall be built in accordance with the Florida Building Code, Residential. 5. One (1) additional parking space shall be provided. Where on-street parking is established for the neighborhood, on-street parking may be counted to meet this requirement. 6. A detached accessory dwelling shall not exceed 900 square feet or forty (40) percent of the total living area of the principle dwelling on the site, whichever is greater. 7. The existence of a detached accessory dwelling shall not be construed to allow for additional accessory structures on any lot, parcel, or tract of land beyond the number and type of accessory structures permissible with the principle dwelling. 8. There shall be no additional signage to identify the detached accessory dwelling, other than the signage permissible for the principle dwelling. 9. There shall be no additional mailbox, exterior utility equipment, or other evidence of a detached accessory dwelling unit. A detached accessory dwelling unit shall not have separate metered utility service, except as otherwise provided in the Florida Building Code, Current Edition. Page 67 of 260 ~ 16 ~ 7.04.00 - HOME OCCUPATIONS Home occupations may be permitted as an accessory use in a lawfully established dwelling unit located in the R-1E, R-1, R-2, R-3, and MU zoning districts. The standards for home occupations are intended to ensure compatibility with other permitted use and with the residential character of the neighborhood. A. The following and similar scope of uses shall be considered home occupations: 1. An office, such as for professionals and general business. 2. Instruction for teaching, such as, but not limited to, academic tutoring, performing arts, or fine arts, provided that no more than two (2) students are instructed at any one (1) time. 3. Administrative or clerical support service, such as transcription, court reporting, stenography, notary public, or word processing, data entry or addressing services. 4. Authors, composers, or creators of intellectual property. 5. Telephone answering services. 6. Beauty salons, barber shops, nail technicians, or similar personal service, limited to one (1) chair or station. 6.7. In-home daycare. 7.8. Similar uses: An interpretation that a use is similar shall be based on the activities and low level of impact normally associated with the proposed use and similarity of those activities and impacts with those of a listed use. B. The following uses are specifically prohibited as home occupations: 1. Appliance and motor repairs (small or large). 2. Automotive, vehicle, or watercraft repairs. 3. Florist. 4. Veterinary clinic. 5. Medical office accompanied by patient foot traffic for a doctor, dentist, or other medical practitioner. 6. Repair of radios, televisions, computers, CD or DVD players, or other similar equipment. 7. Any occupation involving hazardous materials. 8. Restaurants. 9. Any other occupation that does not meet the standards set in 7.04.00. C. All home occupations shall comply with the following standards: 1. A home occupation shall be required to have a City Business Tax Receipt (BTR). There shall be one (1) BTR for each business conducted in the dwelling. 2. The use of the dwelling unit for the home occupation shall be clearly incidental and subordinate to its use for residential purposes and shall not change the residential character of the structure. 3. Not more than twenty-five (25) percent of the habitable floor area of the dwelling unit shall be used in the conduct of the home occupation in R-1E, R-1, R-2, or R-3. MU may have up to thirty-five (35) percent of the habitable floor area of the dwelling unit for the home occupation. 4. There shall be no change in the outside appearance of the building or premises or other visible evidence of the conduct of such home occupation including outside storage or signs pertaining to the home occupation. However, one (1) unlighted nameplate, not more than one (1) square foot in area, may be attached to the front wall of the dwelling unit identifying the name of the business which constitutes the home occupation. 5. No home occupation shall be conducted in any accessory building, except for the permissible parking of vehicles in a garage or carport. 6. No open storage of equipment shall be permitted except that which is of a quantity and configuration normally used for purely domestic purposes. 7. The homes occupation shall not generate noise, vibration, glare, fumes, odors, or electrical interference to adjacent properties. 8. Up to two (2) passenger vehicles, which may be commercially marked, are permissible in association with the home occupation. All permissible vehicles shall be parked within a lawful garage, lawful carport, or on the driveway. However, vehicles with a primary purpose of commercial use are prohibited; such vehicles include well-drilling trucks, tow-trucks, cement mixers, semi-trailers, tractors, refrigerated trucks or vans, graders, or other earth moving equipment. Lawn equipment trailers and similar vehicles are permissible provided that they are screened from public view and limited to one (1) per dwelling. Taxi cabs may be permissible, provided that all such vehicles can be parked within a garage, or carport, or on the driveway. Page 68 of 260 ~ 17 ~ 9. No traffic shall be generated by such home occupation in greater volumes than would normally be expected in a residential neighborhood. The basis for evaluating traffic generated shall be data available from the Institute of Transportation Engineers. 10. Any need for parking generated by the conduct of such home occupation shall be met by the parking areas serving the residential use, such as the driveway, garage, or carport. No vehicle shall block access to the driveway, pedestrian movement on a sidewalk, or be parked in public right-of-way. Page 69 of 260 ~ 18 ~ 7.05.07 – Food Truck Sites A. Sites designated to maintaining one or more than one stationary food truck spaces, which may or may not also include other site development features, such as parking, seating, or any other accessory and amenity structures are allowed with the following restrictions and/or requirements: 1. Zoning. Food Truck Site developments are permitted in MU, C-1, C-2 and IN zoning districts. 2. General site development requirements shall be the same as what is required for the underlying zoning district, with the following exceptions: a. Food truck spaces and any additional structures shall be setback a minimum three feet from any side or rear property line when the development site is not within the Downtown Overlay District, or otherwise be setback the distance of any required landscape buffers. b. Food truck spaces, and any additional structures shall be placed at least 5 feet from any other space or structure. 3. Drive-thru service is prohibited. 4.3. Minimum Parking Requirements; Location. The parking and loading requirements shall be as follows: a. Two parking spaces required for each food truck space, except: (1) If the development site is inside the Downtown Overlay District or On-Street Parking District. (2) If the development site is within 250 feet of the Downtown Overlay District or On -Street Parking District. (3) The applicant may provide a shared parking agreement from adjacent developments, where such shared parking does not impact the adjacent development’s ability to meet their parking requirement. b. The provision of parking spaces and passenger loading areas for persons who have disabilities is governed by Chapter 553, Florida Statutes. c. Bicycle and pedestrian ways are required, to the standards of Section 8.05.00 of this code. 5.4. Landscaping and Buffering. A landscaping plan is required to the following standards for landscaping and buffering, which supersede the general landscaping requirements in Chapter 6: a. At least 50% of a given site area must remain open greenspace. A variety of trees, shrubs, bushes or other vegetation must be placed in greenspace areas. b. When development abuts a property containing a one-, two- or three-family dwelling, a minimum required landscaped buffer of seven and one-half (7.5’) shall be required. A greater sized buffer may be required by staff if deemed necessary to protect adjacent property from noise, lights, or other nuisance factors. b.c. Food Truck Sites located within the Downtown Overlay District shall be exempt from the landscaping requirements of Chapter 6, as well as the above additional landscaping requirements. 6.5. Alcohol controls. If alcohol is to be sold on-site, controls are required as per the applicable state regulatory agency. The type, design, and appearance requirements of any required controls will be determined during the site plan review process. 7.6. Utilities. A utility plan showing proposed location and design for water and sewer services, as well as location of any required grease traps shall be provided for each site. 8.7. Outdoor Refuse Collection and Storage Areas. No outdoor refuse collection or storage area shall be located in a front setback area, and all such areas shall maintain a minimum setback of three feet from any lot line and shall be enclosed and on a paved or concrete surface. 9.8. Food trucks housed on approved food truck sites are required to have a City BTR but are not required any other City permits. 10.9. Any noise-generating activity present on the food truck site is subject to the noise regulations in Sec. 30-1 of the Code of Ordinances. 11.10. Restrooms. Restrooms are required as part of a food truck site, except when public restroom facilities are available within 250 feet of the development site. 12.11. Site and Development Plan Review. a. For new developments on vacant or unimproved property, a development order is required as per the procedures set in Chapter 3 of this code. Page 70 of 260 ~ 19 ~ b. For modifying existing site developments to add the food truck site use, or add food truck spaces, an administrative permit is required as per the procedures set in Chapter 3 of this code to determine compliance with the requirements of this section. (1) Proposed food truck sites on existing developed sites shall not cause any additional impact to city services (water, sewer, stormwater, etc.) outside of the impacts approved for the original development order issued. (2) Proposed food truck sites on existing developed sites shall not cause the site to become non- compliant with the site requirements of the original development order issued (parking count, traffic flows, pedestrian ways, etc.). Page 71 of 260 ~ 20 ~ 7.05.08 – Townhouses A. A townhouse is a multi-story single-family dwelling unit attached horizontally to at least one (1) dwelling unit, in a building containing at least three (3) units by a common wall that meets the appropriate standards of the Florida Building Code and any applicable fire codes. B. Townhouse buildings shall sit across multiple lots, with each aforementioned common wall sitting on top of and parallel to the side property lines. Setback requirements shall apply as per the zoning district as the townhouse building relates to the outermost property line for a given project and from any new public or private rights-of- way created as part of the townhouse project.. C. Townhouses and townhouse developments are allowed in the R-3 and MU zoning districts. D. Requirements for townhouse developments 1. The minimum lot area for an individual townhouse unit is 700 s.f. 2. The minimum lot width for all individual townhouse units is twenty (20) feet. 3. Townhouse buildings shall be separated a minimum distance of ten (10) feet. 4. A six (6) foot tall fence shall be provided where a townhouse development abuts a property currently used for single-family or duplex development. The finished side of the fence shall face outward. No fence is required where an alley separates the townhouse development from the single-family or duplex development. Each portion of the fence shall be the property of the owner of the townhouse lot on which it is located; such owner is responsible for maintenance of that portion of the fence. 5. There shall be a maximum of ten (10) individual townhouse units within one (1) structure. Page 72 of 260 ~ 21 ~ 7.06.00 - TEMPORARY USES 7.06.01 - Temporary Vendors A. Applicability. Temporary vendors conducting retail sales or displays are permissible as a temporary use in the MU, C-1, C-2 and IN zoning districts, in accordance with the standards of this section. B. Temorary vendors conducting retail sales or displays in conjunction with a permitted special event are exempt from the requirements of this section. A.C. Temporary vendors conducting retail sales or displays are not permitted on public property unless in conjunction with a permitted special event. B.D. Unless otherwise specified, temporary uses subject to this section shall not exceed fifteen (15) days in any one (1) month. C.E. Temporary vending permits expire one (1) year after approval. D.F. A temporary vending permit shall be required for any temporary vendor operating within the City limits of Crestview. E.G. Applicants must also provide the following along with their application for the temporary vending permit: 1. Copies of all applicable state licenses. 2. Written permission from the property owner and the business owner of the site on which temporary vending is proposed. 3. A site plan indicating the following: a. The location of all existing and proposed structures on-site. b. The structural dimensions and locations in relation to property lines, c. The zoning district setback lines, d. Locations of any temporary sanitary facilities (portable toilets) and waste disposal. e. Parking areas, f. Signage, g. Means of ingress and egress for vehicular and pedestrian traffic, h. Any additional information necessary to portray the property and proposed use, i. A description of the proposed use 4. A signed and notarized hold-harmless agreement. F.H. Temporary Auto Sales. 1. Temporary vending involving the sale of automobiles is permitted under this section, provided the applicant for the temporary sale of automobiles shall have a permanent business location within the city limits of Crestview, and shall have a valid City Business Tax Receipt. Page 73 of 260 ~ 22 ~ 8.03.00 - ACCESS MANAGEMENT Street arrangement and layout shall meet the following standards. A. The arrangement, character, extent, width, grade and location of all streets shall be consistent with the existing street network, and with the Crestview Engineering Standards Manual, Current Edition. B. The arrangement of streets shall either: 1. Provide for the continuation or appropriate projection of existing planned or platted streets in surrounding areas; or 2. Conform to a plan for the neighborhood approved or adopted by the City to meet a particular situation where topographical or other conditions make continuance or conformance to existing streets impractical. C. In a subdivision of 50 or more lots where the property abuts more than one existing street or right-of-way, there shall be at least two connections made to any existing public streets or rights of way. 1. If such conditions exist that preclude this possibility (such as wetlands or existing developments with no existing connection), then the streets should be laid out in a configuration to provide a means of ingress and egress to as many lots as can be accommodated. 2. The Community Development Services Director shall have the final approval authority on all street layout designs. 3.1. If a connection is made to an existing right of way with no existing roadway, then a Memorandum of Understanding shall be developed between the City and the developer to provide physical access through said right of way. D. When a project site abuts two (2) or more City Streets, access shall be from the city street with the lower functional classification. Where the City determines that other access standards preclude placement of a drive on the street with the lower functional classification, an alternate design may be approved. 1. When the development abuts on a City street and a State Highway, the primary connection shall be made to the City street. A right in - right out only connection may be made on the State Highway with FDOT approval. E. The separation between access points on State-maintained roads shall be in accordance with the Florida Department of Transportation (FDOT) rules. On roads that are not maintained by the State, the separation between access points onto arterial and collector roadways, or between an access point and an intersection of an arterial or collector with another road, shall be as shown in Table 8.03.00. Table 8.03.00 - Access Separation Functional Class of Road Distance between access points (feet) Minor collector 20 Major collector 100 Minor arterial 150 Major arterial 200 F. The distance between access points shall be measured from the centerline of the proposed driveway or roadway to the centerline of the nearest adjacent roadway or driveway. 8.04.00 - STREET ACCESS AND DRIVEWAY DESIGN REQUIREMENTS A. All ingress and egress driveways onto a City street shall be located to allow the greatest degree of safety to both pedestrian and vehicular traffic on a City street. All proposed development must meet these standards for vehicular access and circulation: 1. Access design shall ensure that an entering standard passenger vehicle will not encroach upon the exit lane of a two-way driveway. 2. Access design shall ensure that a right-turning exit vehicle shall be able to see only the first through traffic lane available without encroaching into the adjacent through lane. 3. There shall be sufficient onsite storage to accommodate queued vehicles waiting to park or exit without using any portion of the street right-of-way or in any other way interfering with street traffic. Page 74 of 260 ~ 23 ~ 4. Number, location, and separation requirements for driveways. Driveways shall be designed to adequately accommodate the volume and normal character of vehicles anticipated to be attracted to the development. a. The number of driveways shall be determined by existing site conditions and ensuring safe and efficient access and use for both pedestrian and vehicular traffic on a City Street. b. The edge of a driveway for a single-family residential dwelling shall be located a minimum of twenty- five (25) feet from the right-of-way line of a street intersection be located no closer to the right-of-way line of a street intersection than the required or effective front setback distance from such right-of- way.. 5. Where two (2) or more driveways connect a single development site to any one (1) City street, a minimum clear distance of fifty (50) feet, measured along the curb line of the proposed driveway curb radii, shall be provided. 6. Opposing driveway intersections. a. Opposing driveway intersections for uses other than a single-family dwelling shall be located directly across from each other along City streets. b. If conditions prohibit locating a proposed driveway intersection directly opposite an existing or proposed driveway intersection along a City street, the offsets between the existing and proposed intersections shall be a minimum of one hundred fifty (150) feet. 7. Driveways shall be located and designed to ensure that vehicles do not back onto any right-of-way, except for driveways serving a single-family dwelling in single-family developments and residential zoning districts. B. Driveway Design. 1. Depressed curbing may be required across driveway openings, in order to promote the continual flow of street stormwater runoff. 2. Driveways shall intersect the City street at an angle as near ninety (90) degrees as site conditions permit, and in no case shall be less than seventy-five (75) degrees. 3. All driveway aprons shall be paved from the existing or proposed edge of pavement back to the existing or proposed right-of-way line. Paving within this area shall comply with the City's paving specifications as set forth in the Crestview Engineering Standards Manual. 4. Driveways located within a state or county right-of-way shall be designed in accordance with State or County Standards. Page 75 of 260 ~ 24 ~ 9.01.09 – Condemnation Relief. A. Intent. It is the intent to provide relief to the owners of land affected by roadway condemnation by allowing a relaxation of requirement of land use regulations which are necessary for reasonable use of the property and to provide relief where, as a result of land acquisition for condemnation purposes, substandard parcels are created, existing structures are rendered nonconforming, available parking area reduced, or use of property is otherwise curtailed. B. Applicability. This is meant to be applied where strict enforcement of this Land Development Code would have the effect of increasing the cost of land acquisition to the condemning authority and/or causing hardship to the landowner. C. Requirements. 1. Existing use areas which are not within the part taken, but, because of the taking, do not comply with the setback, buffer, minimum lot requirements, lot coverage, stormwater management, parking, open space, and landscape provisions of this Unified Land Development Code, shall not be required to be reconstructed to meet such requirements and the remainders shall be deemed thereafter to be conforming properties. The exemption thus created shall constitute a covenant of compliance running with the use of the land. 2. Any conforming building, vehicular use area, or other permitted use taken either totally or partially may be relocated on the remainder of the site without being required to comply with the setback and other provisions of this Unified Land Development Code except that the relocated building, vehicular use area, or other permitted use shall be set back as far as is physically feasible without reducing the utility or use of the relocated building, vehicular use of the relocated building, vehicular use area, or other permitted use below its pretaking utility or use. The exemption thus created shall constitute a covenant of compliance running with the land. 3. Any properties in category (C)(1) or (C)(2) of this section which are thereafter destroyed, or partially destroyed, may be restored. 4. As to the exemptions in subsections (C)(1) and (C)(2) of this section, either the condemning authority or the landowner or both of them, after proper notification to the land owner, may apply in writing to the director for a determination that the granting of the exemption will not result in a condition dangerous to the health, safety, or welfare of the general public. The director shall, within 30 days of the filing of the application, determine whether or not the waiver of the setback requirement granted by this section will endanger the health, safety, or welfare of the general public. If the director determines that the granting of the exemption under this section will not constitute a danger to the health, safety, or welfare of the general public, the director shall issue a signed letter to all parties granting waivers. The letter shall specify the details of the waiver in a form recordable in the public records of the city. If the application is denied, the director shall issue a signed letter to the applicant specifying the specific health or safety ground upon which the denial is based. 5. Any development permits or variances necessary to relocate building, vehicular use areas, or permitted uses taken or partially taken can be applied for by the condemning authority and/or landowners and administratively granted for the property in question. 6. Any legally nonconforming existing land use which, as a result of the taking or reconstruction necessitated by the taking, would be required to conform shall continue to be a legally nonconforming land use. Formatted Page 76 of 260 CITY OF CRESTVIEW Item # 9.1. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Wayne Steele, Director of Operations DATE: 1/4/2024 SUBJECT: Public Hearing for Resolution 24-2 - FDEP SRF Adoption of the Wastewater Facility Plan for the State Road 85 Bypass Utilities BACKGROUND: Jacobs Engineering has prepared a Planning Document to support the City in applying for funding for the construction of new water, sewer, and reclaimed water infrastructure along the SR 85 Bypass roadway and a new regional lift station located on or near the new K-8 school. DISCUSSION: The primary goal is to secure SRF funding to install the infrastructure along SR 85 Bypass Road to provide water and sewer service to the new K-8 school before Okaloosa County School District's (OCSD's) target opening date of the fall of 2026. The secondary goal is to extend the utilities north to Hwy 90 to provide water and sewer service to the proposed developments along Hwy 90 and to provide system capacity for future expansion to serve the undeveloped areas along the new Bypass road. The attached resolution was advertised on December 21, 2023 in the Crestview News Bulletin. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Page 77 of 260 Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT There is no financial impact at this time. RECOMMENDED ACTION Staff respectfully requests a motion to approve Resolution 2024-02 - FDEP SRF Adoption of the Wastewater Facility Plan for the State Road 85 Bypass Utilities. Attachments 1. SR 85 Utility Planning Document-DRAFT 2. Resolution 24-2 Adopting Facility Plan_Crestview_SR85 Bypass Utilities Page 78 of 260 RESOLUTION: 2024- 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESTVIEW, FLORIDA, RELATING TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) STATE REVOLVING FUND (SRF), ADOPTION OF THE WASTEWATER FACILITY PLAN FOR THE IMPLEMENTATION OF THE STATE ROAD 85 BYPASS UTILITIES AND REGIONAL LIFT STATION PROJECT, EFFECTIVE THIS DATE WHEREAS, The City Council of Crestview, Florida (The Council) hereby approves the submission of an application for an SRF low-interest loan (the Loan) for the State Road 85 Bypass Utilities and Regional Lift Station Project (the Project), hereby accepting the planning documentation and meeting other purposes; and WHEREAS, Florida Statutes provide for loans to local government agencies to finance the construction of water and wastewater infrastructure; and Florida Administrative Code requires the formal authorization by The Council to formally adopt a facility plan outlining necessary water and wastewater system improvements to comply with State of Florida funding requirements; and WHEREAS, The Council authorized Jacobs Engineering Group to prepare a planning document in order to comply with the requirements of State Statutes and Florida Administrative Code pertaining to the SRF Loan Program; and WHEREAS, formal adoption of the proposed planning document is required for the City of Crestview to participate in the State Revolving Loan Fund Program; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESTVIEW, FLORIDA THAT: The City Manager is hereby designated as the authorized representative to provide the assurances and commitments that will be required by the Facility Plan. SECTION 1: The Mayor is authorized to: A. Accept the planning document on the project prepared by Jacobs, dated May 2023; and B. Certify that this public hearing was held on January 8, 2024; and C. Certify that the financial planning information discussed at the public hearing is correct and that the City of Crestview has the capability to repay the loan; and D. Certify that the project is in accordance with the City’s Comprehensive Plan. SECTION 2: The Mayor is further authorized to submit an application for an SRF loan for the project(s) to the FDEP and to furnish such information as they may request in connection with an application for the SRF loan, including assurances of financial capability to repay the loan. SECTION 3: The Mayor is further authorized to execute any and all other necessary instruments in connection with obtaining the SRF loan for the project. SECTION 4: The net water and sewer system revenues, including reconnection fees, after payments of all prior and senior liens, are pledged for the repayment of the loan. Page 79 of 260 SECTION 5: All Resolutions or part of Resolutions in conflict with any of the provisions of this Resolution are hereby repealed. SECTION 6: If any section or portion of a section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect or any other section or part of this Resolution. SECTION 2. EFFECTIVE DATE This Resolution shall take effect upon its approval and adoption by the City Council. APPROVED AND ADOPTION THIS 8TH DAY OF JANUARY 2024. APPROVED BY ME THIS 8TH DAY OF JANUARY 2024. ATTEST: CITY OF CRESTVIEW, FLORIDA _____________________________ ___________________________________ MARYANNE SCHRADER JB WHITTEN CITY CLERK MAYOR Page 80 of 260 SR 85 Utility Planning Document Document no: 01 Revision no: 00 City of Crestview, FL SR 85 Utilities and Regional Lift Station March 21, 2023 Page 81 of 260 SR 85 Utility Planning Document Client name:City of Crestview, FL Project name:SR 85 Utilities and Regional Lift Station Project no:D3718100 Document no:01 Project manager:Kevin Waddell, P.E. Revision no:00 Prepared by:Jacobs Date:March 21, 2023 File name:SR 85 Bypass Utility Planning Document Doc status:Draft Document history and status Revision Date Description Author Checked Reviewed Approved Distribution of copies Revision Issue approved Date issued Issued to Comments Jacobs Engineering Group Inc. 25W. Cedar Street Suite 350 Pensacola, FL 32502 United States T +1.850.438.2740 Copyright Jacobs Engineering Group Inc. © 2023. All rights reserved. The concepts and information contained in this document are the property of the Jacobs group of companies. Use or copying of this document in whole or in part without the written permission of Jacobs constitutes an infringement of copyright. Jacobs, the Jacobs logo, and all other Jacobs trademarks are the property of Jacobs. Page 82 of 260 NOTICE: This document has been prepared exclusively for the use and benefit of Jacobs’ client. Jacobs accepts no liability or responsibility for any use or reliance upon this document by any third party. Page 83 of 260 SR 85 Utility Planning Document 01 iii Contents Acronyms and abbreviations..........................................................................................................................................iv 1. General.....................................................................................................................................................................5 1.1 Introduction.............................................................................................................................................................5 1.2 Project Need............................................................................................................................................................5 1.2.1 Planning Area.............................................................................................................................................5 1.2.2 Population Projections............................................................................................................................7 1.2.3 Planned Developments...........................................................................................................................7 1.2.4 Flow Projections.........................................................................................................................................8 1.2.5 Proposed Project.......................................................................................................................................9 2. Alternatives Comparison...................................................................................................................................11 2.1 Water System........................................................................................................................................................11 2.1.1 Design Criteria.........................................................................................................................................11 2.1.2 Alternative 1 (Water).............................................................................................................................12 2.1.3 Alternative 2 (Water).............................................................................................................................13 2.1.4 Alternative 3 (Water).............................................................................................................................14 2.2 Sanitary Sewer System......................................................................................................................................16 2.2.1 Design Criteria.........................................................................................................................................16 2.2.2 Alternative 1 (Sanitary Sewer)...........................................................................................................17 2.2.3 Alternative 2 (Sanitary Sewer)...........................................................................................................18 2.2.4 Alternative 3 (Sanitary Sewer)...........................................................................................................18 2.3 Reclaimed Water System..................................................................................................................................21 2.3.1 Design Criteria.........................................................................................................................................21 2.3.2 Alternative 1 (Reclaimed Water).......................................................................................................22 2.3.3 Alternative 2 (Reclaimed Water).......................................................................................................23 2.3.4 Alternative 3 (Reclaimed Water).......................................................................................................23 2.4 Cost Estimates......................................................................................................................................................26 2.4.1 Phase 1.......................................................................................................................................................26 2.4.2 Phase 2.......................................................................................................................................................28 2.5 Present Worth Analysis......................................................................................................................................30 2.5.1 Phase 1.......................................................................................................................................................30 2.5.2 Phase 2.......................................................................................................................................................31 3. Selected Alternative ...........................................................................................................................................33 3.1 Alternatives Comparison..................................................................................................................................33 3.2 Alternative Selection..........................................................................................................................................34 3.3 Implementation Schedule................................................................................................................................34 4. Environmental Review........................................................................................................................................37 Page 84 of 260 SR 85 Utility Planning Document 01 iv Appendices Appendix A. Additional information...........................................................................................................................31 Tables No table of contents entries found. Figures No table of contents entries found. Page 85 of 260 SR 85 Utility Planning Document 01 v Acronyms and abbreviations AADF Annual average daily flow ADD Average day demand ERU Equivalent residential units F.A.C. Florida Administrative Code FDEP Florida Department of Environmental Protection FPS Feet per second GPD Gallons per day GPM Gallons per minute Hwy Highway MDD Max day demand MMADF Max month average daily flow MGD Million gallons per day OCSD Okaloosa County School District PHF Peak hour flow PSI Pounds per square inch PWF Peak weekly flow SR State Road SRF State Revolving Fund Page 86 of 260 SR 85 Utility Planning Document 01 6 1. General 1.1 Introduction The City of Crestview (City) has seen significant population growth in recent years putting strain on the City’s infrastructure. Okaloosa County and FDOT have initiated projects to construct new roadways through the west side of the City to alleviate traffic along State Road 85 (SR 85) which is the main north-south thoroughfare through the center of the City. The Southwest Crestview SR 85 Bypass project is underway to construct a new four-lane highway connecting Highway 90 (Hwy 90) at Old Bethel Rd south to Interstate- 10 with a new interstate interchange and a connection to PJ Adams Parkway which is currently being widened to four-lane as well. The new SR 85 Bypass routes through mostly undeveloped land providing soon to be easy access to the interstate. This is anticipated to afford prime opportunity for new residential and commercial developments. The City plans to annex these areas into the City limits and will therefore be responsible for providing water and sewer service to new developments. The City currently does not have water or sewer infrastructure in the immediate vicinity to provide service connections to future customers. To provide service to these areas the City needs to install a new water main and sanitary sewer force main along the SR 85 Bypass to accommodate growth. The new SR 85 Bypass routes adjacent to the City’s Wastewater Treatment Facility (WWTF) and cuts through the sprayfield used for land application effluent reuse. With the construction of the new road the City has lost significant reuse capacity and is in the process of designing and constructing new rapid-rate infiltration basins (RIBs) for additional effluent reuse ability to offset the lost capacity. As the City continues to grow, the WWTF’s effluent reuse capacity is projected to be exceeded even after the construction of the new RIBs. For the City to continue to provide sewer service to new developments additional effluent reuse alternatives need to be identified. The City previously planned for reclaimed water piping to be installed at all new developments to offer the ability for public access reuse. To implement this plan, the City needs to install a reclaimed water main from the WWTF along the new SR 85 Bypass in preparation of this growth. This Planning Document was prepared by Jacobs Engineering for the City of Crestview, Florida to support the City in applying for funding for the construction of new water, sewer, and reclaimed water infrastructure along the SR 85 Bypass roadway. The Planning Document includes an evaluation of design alternatives and presents the recommended alternative strategy to supply the public with safe and effective water and sewer services. 1.2 Project Need 1.2.1 Planning Area The project planning area encompasses the undeveloped properties North of Interstate-10, West of SR 85, and generally South of Hwy 90. An approximately 600-acre section of land directly north of Hwy 90 will be included within the planning area because it is within the zone of influence from the new SR 85 Bypass corridor and has already been selected by a developer for proposed residential growth. For planning purposes within this report, the planning area is subdivided into six different zones. Figure 1 provides an overall map of the City of Crestview, the alignments for the new road projects, and the specific planning area. Page 87 of 260 SR 85 Utility Planning Document 01 7 [INSERT FIGURE 1 – PLANNING AREA MAP] Page 88 of 260 SR 85 Utility Planning Document 01 8 1.2.2 Population Projections The City of Crestview has seen steady population growth of 2 to 4-percent year over year since the early 1990s. That growth trend is not expected to subside, especially with the expansion to the roadway systems which will improve traffic conditions and create more development opportunities. Figure 1-2 shows a preliminary forecast of the City’s population projected through 2050. This projection is based on extrapolation of the City’s historical population data as well as from data published by the Bureau of Business and Economic Research through the University of Florida in February 2022, applying the projections for Okaloosa County. Table 1-1 presents the approximate annual growth rates for each of the four trend lines graphed. Table 1-1; Population Projection Growth Rates Population Growth Trend Annual Growth Rate BEBR – Mid Range 0.5% BEBR – High Range 1.5% Historical - Low 2% Historical - Average 3% Figure 1-2; Population Projections 1.2.3 Planned Developments New K-8 School The Okaloosa County School District (OCSD) passed a Resolution in December 2021 authorizing up to 130 million dollars to finance the planning and construction of numerous projects to expand school facilities across the county. One of the many projects included is the construction of a new K-8 school in Crestview along the new SR 85 Bypass. The OCSD identified and is set to purchase an 80-acre parcel bordering the new highway for the school and the long-term planning includes converting the proposed K-8 school to a 6-8 grade middle school and constructing a new K-5 elementary school on the same parcel. The new K-8 10,000 20,000 30,000 40,000 50,000 60,000 70,000 1990 2000 2010 2020 2030 2040 2050 Historical Population Population Projection (2%) Population. Projection (BEBR-Mid)Population Projection (3%) Population Projection (BEBR-High) City of Crestview - Population Projections PO P U L A T I O N YEAR Page 89 of 260 SR 85 Utility Planning Document 01 9 school is scheduled to be constructed and available for use in August 2025 for the start of the 2025-2026 school year. Proposed Residential Development Planning Area Zone 1 consists of approximately 600 acres located north of Hwy 90 and roughly half-a- mile west of where the new SR 85 Bypass intersects Hwy 90. A developer has approached the City proposing to construct both single family and multi-family residential communities on this property with an estimated 4,600 residential units in total. The communities are anticipated to be constructed under a phased approach with the first residential units being constructed and needing water and sewer service by the end of 2025. Proposed Commercial Development Planning Area Zone 2 consists of roughly 85 acres located in the southwest quadrant of the new SR 85 Bypass and Hwy 90 intersection. A separate developer has approached the City with their intent to purchase the approximately 17 acre parcel bordering Hwy 90 for the construction of a new commercial development including restaurant and shopping vendors. The specific details for the development are still in the planning phase and have not been disclosed with the City with exact water and sewer needs at this time. Projected Development Planning Area Zones 3, 4 and 5 are located adjacent to the new SR 85 Bypass and encompass approximately 1,275 acres of developable land. The proposed K-8 school is located within Zone 3 and is currently the only definitive new developments among these three zones. However, it is anticipated for additional development to begin once the new roadway is completed. For planning purposes, it is assumed that the majority of this land in these zones will be for single family residential with limited commercial use directly along the roadway. 1.2.4 Flow Projections Water Demands The water demands were projected based on estimating the number of Equivalent Residential Units (ERU) per acre and assessing a typical water demand per ERU. Table 1-2 presents the projected water demands for the planning area for each zone. Zone 6 represents the Blackwater Golf Course which is already within the City’s water service area. Water supplied to this zone will be primarily fed through the existing water main along Antioch Road and is therefore assumed to not contribute to a water demand on the proposed water main along the SR 85 Bypass. Table 1-2; Water Demand Projections Zone Available Area (Acres) ERU / Acre ERU Water Demand per ERU (GPD) Water Demand (GPD) 1 600 7.75 4,650 350 1,627,500 2 85 10 850 350 297,500 3 375 4 1,500 350 525,000 4 500 4 2,000 350 700,000 5 400 4 1,600 350 560,000 6 100 N/A N/A N/A 0 Total 3,710,000 Page 90 of 260 SR 85 Utility Planning Document 01 10 Sanitary Sewer Flows The sanitary sewer flows were similarly projected based on estimating the number of ERU’s per acre and assessing a typical sanitary sewer flow per ERU. Table 1-3 presents the projected sanitary sewer flow projections for the planning area for each zone. Zone 6 represents the Blackwater Golf Course and the sanitary sewer flows from this area are currently conveyed to the WWTF through an existing lift station and force main. The flows from Zones 6 will therefore not be assessed in sizing the proposed force main along the SR 85 Bypass. Table 1-3; Sanitary Sewer Flow Projections Zone Available Area (Acres) ERU / Acre ERU Water Demand per ERU (GPD) Water Demand (GPD) 1 600 7.75 4,650 280 1,302,000 2 85 10 850 280 238,000 3 375 4 1,500 280 420,000 4 500 4 2,000 280 560,000 5 400 4 1,600 280 448,000 6 100 N/A N/A N/A 0 Total 2,968,000 Reclaimed Water Demands The reclaimed water demands were projected by estimating the amount of irrigable acreage and applying an annual average reuse loading factor. The loading factors used in this evaluation follow the theory and recommendations outlined in the “Reclaimed Water Implementation Plan for the City of Crestview” prepared by CH2M Hill (a current subsidiary of Jacobs) in 2015. Table 1-4; Reclaimed Water Flow Projections Zone Total Area (Acres) Irrigable Area (%) Irrigable Area (Acres) Reuse Demand (acre-in / acre-yr) Water Demand (GPD) 1 600 25%150 35.2 392,800 2 85 25%21 35.2 55,600 3 375 25%94 35.2 245,500 4 500 25%125 35.2 327,300 5 400 25%100 35.2 261,900 6 100 100%100 35.2 261,900 Total 1,545,000 1.2.5 Proposed Project The primary goal for the project is to install water, sewer, and reclaimed water utilities along the new SR 85 Bypass Road to provide water and sewer service to the new K-8 school before OCSD’s target opening date of the 2025 academic school year. The secondary goal is to extend the utilities north to Hwy 90 to provide water and sewer service to the proposed developments along Hwy 90 and to provide system capacity for future expansion to serve the undeveloped areas along the new SR 85 Bypass Road. Page 91 of 260 SR 85 Utility Planning Document 01 11 Phase 1: ▪New water main to connect from the City’s existing waterline along Arena Rd. near the Crestview WWTF to the new 16-inch water main under construction crossing the new SR 85 Bypass bridge just south of Hwy 90 ▪New regional lift station located on or near the Crestview K-8 school parcel ▪New sanitary sewer force main to connect from the new 12-inch force main under construction crossing the new SR 85 Bypass bridge to the proposed regional lift station ▪New sanitary sewer force main to connect from the proposed regional lift station to the Crestview WWTF headworks ▪New reclaimed water main to connect from the Crestview WWTF to the new 8-inch reclaimed water main under construction crossing the new SR 85 Bypass bridge ▪New reclaimed water main to connect from the Crestview WWTF to the Blackwater Golf Course. Phase 2: ▪New water main from the north side of the new SR 85 Bypass bridge north to Hwy 90 and then routed west along Hwy 90 to planning area Zone 1 ▪New lift station in planning area Zone 1 ▪New lift station in planning area Zone 2 ▪New force main to connect the new lift stations in Zone 1 and 2 routed along Hwy 90 and then south along the new SR 85 Bypass to connect to the north side of the new SR 85 Bypass bridge. ▪New reclaimed water main and reclaimed water storage tanks from the north side of the new SR 85 Bypass bridge north to Hwy 90 and then routed west along Hwy 90 to planning area Zone 1 Page 92 of 260 SR 85 Utility Planning Document 01 12 2. Alternatives Comparison 2.1 Water System 2.1.1 Design Criteria The proposed water system infrastructure associated with this project will be designed and constructed in accordance with all applicable standards in Chapter 62-550, F.A.C. At this stage of planning, the design criteria provided in Table 2-1 will be used in evaluating each of the presented water system design alternatives. Table 2-1; Water System Design Criteria Parameter Design Criteria Demand Peaking Factors MDD: 1.6 x ADD PHF: 2.5 x ADD Fire Flow: 1500 GPM Pipe Velocity 0 - 3 ft/sec @ ADD < 5 ft/sec @ PHF < 6 ft/sec @ MDD plus Fire Flow Pipe Headloss Gradient < 5 psi/100 ft System Pressure 20 psi minimum Pipe Material C900 PVC DR18 – 235 psi C-factor: 140 Approximate Pipe Length WM-A: 7,500 ft WM-B: 3,700 ft WM-C: 7,650 ft ADD = Average Day Demand MDD = Maximum Day Demand PHF = Peak Hour Flow GPM = Gallons per Minute The City has a drinking water well located along McClellans St, east of the planning area and an elevated storage tank and well located north of the planning area along Old Bethel Rd. The City is planning to construct a new elevated storage tank along the SR 85 Bypass Rd. It is also recommended for the City to construct a new well within the planning area. For purposes of this report, the future storage tank is assumed to be located near the Crestview WWTF which is at the highest topographic elevations. Based on Jacobs experience with design of water distribution systems, it is assumed the water service area zones may be subdivided into regional water supply zones. These subdivided zone boundaries were estimated based on the well and tank locations in relation to planning area developments and water main locations. The subdivided zones and their corresponding average annual demands are provided in Table 2-2. In preparing these estimations it is assumed the existing water main bordering the north east side of Zone 1 will be upgraded as needed to supplement water flow to this area rather than relying on a single water main connection. Additionally, it is assumed the existing water main along Arena Rd will be upgraded as needed to supplement flow to Zone 4 as well as serve the undeveloped areas on the east side of Arena Rd. A future water main will also be needed along the East-West Connector to serve any future growth in the southeast quadrant of the planning area bordering that roadway. Page 93 of 260 SR 85 Utility Planning Document 01 13 Table 2-2; Subdivided Zone Estimations Zone Subdivided Zone Percentage of Primary Zone ADD (MGD) 1A 75%1.221 1B 25%0.41 2A 50%0.152 2B 50%0.15 3A 25%0.133 3B 75%0.39 4A 35%0.25 4B 35%0.25 4 4C 30%0.21 5A 65%0.365 5B 35%0.20 MGD = Million Gallons per Day Jacobs evaluated three design alternatives for the installation of a new water main along the SR 85 Bypass from Hwy 90 to Arena Rd. The water main was separated into three sections with segment A (WM-A) starting at Arena Rd and extending north to the SR 85 Bypass Rd bridge. The City is currently working with the bridge contractor to install a 16-inch water main across the bridge. Segment B (WM-B) is from the north side of the bridge to Hwy 90 and then segment C (WM-C) extends from the intersection of Hwy 90 and the SR 85 Bypass west along Hwy 90 for approximately 1.4 miles. The proposed water system is presented in Figure 2-1. The water mains will be designed around the flow conditions presented in Table 2-3. Table 2-3; Water Main Design Flows Pipe Segment Contributing Service Areas ADF (MGD / GPM) MDF (GPM) PHF (GPM) Fire Flow (GPM) WM-A Zone 3B Zone 4B Zone 5A 1.00 / 700 1,115 1,740 2,615 WM-B Zone 2B Zone 3A Zone 4A 0.53 / 365 585 910 2,085 WM-C Zone 1A Zone 2A 1.37 / 950 1,520 2,380 3,020 2.1.2 Alternative 1 (Water) Alternative 1 involves the installation of a 12-inch diameter water main for all three pipe segments WM-A, WM-B and WM-C. Table 2-4 presents the resulting design calculations under average day, maximum day, peak hour, and fire flow conditions. Table 2-4; Water Main Sizing – Alternative 1 ADD MDD PHF Fire Flow WM-A (12-in) Velocity (ft/sec)2.1 3.4 5.2 7.9 Headloss Gradient (psi/100 ft) 0.1 0.2 0.3 0.7 Page 94 of 260 SR 85 Utility Planning Document 01 14 ADD MDD PHF Fire Flow Headloss (psi / ft)4; 10 10; 24 23; 54 49; 114 WM-B (12-in) Velocity (ft/sec)1.1 1.8 2.7 6.3 Headloss Gradient (psi/100 ft) 0.02 0.04 0.1 0.4 Headloss (psi / ft)1; 3 3; 7 7; 16 32; 75 WM-C (12-in) Velocity (ft/sec)2.9 4.6 7.2 9.1 Headloss Gradient (psi/100 ft) 0.1 0.2 0.6 0.9 Headloss (psi / ft)8; 18 18; 42 41; 96 65; 149 PSI = Pounds per Square Inch According to Table 2-4 the targeted design criteria for pipe velocity is exceeded in each of the three water main segments and the resulting headloss from friction is significant. The installation of a 12-inch water main is therefore not recommended. 2.1.3 Alternative 2 (Water) Alternative 2 involves the installation of a 16-inch diameter water main for all three pipe segments WM-A, WM-B and WM-C. Table 2-5 presents the resulting design calculations under average day, maximum day, peak hour, and fire flow conditions. Table 2-5; Water Main Sizing – Alternative 2 ADD MDD PHF Fire Flow WM-A (16-in) Velocity (ft/sec)1.2 1.9 3.0 4.5 Headloss Gradient (psi/100 ft) 0.01 0.04 0.1 0.2 Headloss (psi / ft)1; 1 1; 3 3; 7 6; 15 WM-B (16-in) Velocity (ft/sec)0.63 1.0 1.6 3.6 Headloss Gradient (psi/100 ft) 0.004 0.01 0.02 0.1 Headloss (psi / ft)0.2; 0.4 0.4; 1 1; 2 4; 10 WM-C (16-in) Velocity (ft/sec)1.6 2.6 4.1 5.2 Headloss Gradient (psi/100 ft) 0.03 0.1 0.1 0.2 Headloss (psi / ft)1; 2 2; 5 5; 12 8; 19 According to Table 2-5, the resulting pipe velocity and headloss gradient values calculated for each of the three water main segments are within the target design criteria. A 16-inch water main is therefore an acceptable design selection based on the planning phase assumptions made for water demands and subdivided zone assessments. Page 95 of 260 SR 85 Utility Planning Document 01 15 2.1.4 Alternative 3 (Water) Alternative 3 involves the installation of a 20-inch diameter water main for all three pipe segments WM-A, WM-B and WM-C. Table 2-6 presents the resulting design calculations under average day, maximum day, peak hour, and fire flow conditions. Table 2-6; Water Main Sizing – Alternative 3 ADD MDD PHF Fire Flow WM-A (20-in) Velocity (ft/sec)0.78 1.3 2.0 2.9 Headloss Gradient (psi/100 ft) 0.01 0.01 0.03 0.1 Headloss (psi / ft)0.4; 1 1; 2 2; 5 5; 11 WM-B (20-in) Velocity (ft/sec)0.41 0.66 1.0 2.3 Headloss Gradient (psi/100 ft) 0.002 0.004 0.01 0.04 Headloss (psi / ft)0.1; 0.3 0.3; 1 1; 2 3; 7 WM-C (20-in) Velocity (ft/sec)1.1 1.7 2.7 3.4 Headloss Gradient (psi/100 ft) 0.01 0.02 0.1 0.1 Headloss (psi / ft)1; 2 2; 4 4; 9 6; 14 According to Table 2-6 the resulting pipe velocity and headloss gradient values calculated for each of the three water main segments are within the target design criteria. The headloss is approximately 28% less in Alternative 3 compared to Alternative 2. The selection of Alternative 3 would allow for additional capacity in the event the areas are more densely developed. Page 96 of 260 SR 85 Utility Planning Document 01 16 [Insert Figure 2-1; Water System Improvements Map] Page 97 of 260 SR 85 Utility Planning Document 01 17 2.2 Sanitary Sewer System 2.2.1 Design Criteria The proposed sanitary sewer system infrastructure associated with this project will be designed and constructed in accordance with all applicable standards in Chapter 62-604, F.A.C. At this stage of planning the design criteria provided in Table 2-7 will be used in evaluating each of the presented sanitary sewer system design alternatives. Table 2-7; Sanitary Sewer Design Criteria Parameter Design Criteria Design Peaking Factors MDF: 2 x AADF PHF: 3 x AADF Lift Stations Rated Capacity: MDF Peak Capacity: PHF Pipe Velocity Minimum: 2 ft/sec @ MDF Maximum: 6 ft/sec @ PHF Pipe Headloss < 1 ft/100 ft Pipe Material C900 PVC DR25 – 165 psi C-factor: 120 Approximate Pipe Lengths FM-A: 9,000 ft FM-B: 6,500 ft AADF = Annual Average Daily Flow MDF = Maximum Daily Flow PHF = Peak Hour Flow Planning area Zone 5 was subdivided into two separate basins based on the assumption that the sewer flows from the northeastern half of this zone will pumped through the proposed force main. The southeastern half of this zone borders Arena Rd and is assumed to be pumped through the existing force main. Table 2-8 shows how Zone 5 was divided and the contributing sewer flow from each. Table 2-8; Subdivided Zone Estimations Zone Subdivided Zone Percentage of Primary Zone ADD (MGD) 5A 50%0.245 5B 50%0.24 Jacobs evaluated three design alternatives for the installation of the new force mains along the SR 85 Bypass from Hwy 90 to Crestview WWTF. To convey the sewer flows from this vast area will require the installation of multiple localized lift stations to pump into a main regional lift station to be pumped up the SR 85 Bypass Rd to the WWTF. The regional lift station is proposed to be located on or near the K-8 school property and the main force main routed from there to the WWTF will be referred to herein as segment A (FM-A). Segment B (FM-B) is proposed to route from a future lift station in Zone 1 along Hwy 90 and then south along the SR 85 Bypass Rd to the regional lift station. It is assumed a lift station in Zone 2 will be constructed and will tie-into FM-B. The City is also working with the bridge contractor to install a 12-inch force main across the bridge. The proposed sanitary sewer system is presented in Figure 2-2. The force mains will be designed based on the flow conditions presented in Table 2-9 Page 98 of 260 SR 85 Utility Planning Document 01 18 Table 2-9; Force Main Design Flows Pipe Segment Contributing Service Areas AADF (MGD)MDF (MGD)PHF (MGD) FM-A Zone 1 Zone 2 Zone 3 Zone 4 Zone 5A 2.74 4.12 8.23 FM-B Zone 1 Zone 2 1.54 3.08 4.62 The lift stations will be designed based on the following flow conditions presented in Table 2-10. Table 2-10; Lift Station Design Criteria Parameter Design Critieria Regional Lift Station No. of Pumps: 3 Pumping Capacity: 2,900 GPM (1 pump) 3,800 GPM (2 pumps) 5,700 GPM (3 pumps) Zone 1 Lift Station No. of Pumps: 3 Pumping Capacity: 1,000 GPM (1 pump) 1,800 GPM (2 pumps) 2,700 GPM (3 pumps) Zone 2 Lift Station No. of Pumps: 2 Pumping Capacity: 500 GPM (1 pump) 750 GPM (2 pumps) Wet Well Operating Volume: 30 min @ ADF Emergency Storage: 30 min @ MDF 2.2.2 Alternative 1 (Sanitary Sewer) Alternative 1 involves the installation of a 16-inch diameter force main for FM-A and a 12-inch diameter force main for FM-B. Table 2-11 presents the resulting pipe velocities and headloss under average day, maximum day, and peak hour flow conditions. Page 99 of 260 SR 85 Utility Planning Document 01 19 Table 2-11; Force Main Sizing – Alternative 1 FM-A (16-inch)FM-B (12-inch) Velocity (ft/sec) Headloss (ft/100ft) Headloss (ft) Velocity (ft/sec) Headloss (ft/100ft) Headloss (ft) AADF 3.1 0.3 19 3.0 0.4 35 MDF 6.1 1.1 69 6.0 1.4 126 PHF 9.2 2.2 146 9.0 3.0 266 From Table 2-11 it can be determined that the velocity and headloss design criteria are exceeded or at the design limit under both the max day and peak hourly flow conditions. Under this alternative the lift station pump horsepower sizes would be required to be increased to overcome the high headloss values and is therefore not recommended unless the City desires to install force mains at the current time and then upsize the force mains in the future once the future developments occur and the capacities approach exceedance. 2.2.3 Alternative 2 (Sanitary Sewer) Alternative 2 involves the installation of a 20-inch diameter force main for FM-A and a 16-inch diameter force main for FM-B. Table 2-12 presents the resulting pipe velocities and headloss under average day, maximum day, and peak hour flow conditions. Table 2-12; Force Main Sizing – Alternative 2 FM- A (20-inch)FM- B (16-inch) Velocity (ft/sec) Headloss (ft/100ft) Headloss (ft) Velocity (ft/sec) Headloss (ft/100ft) Headloss (ft) AADF 2.0 0.1 7 1.7 0.1 9 MDF 4.0 0.4 24 3.4 0.4 33 PHF 6.0 0.8 51 5.2 0.8 70 From Table 2-12 it can be determined that the velocity and headloss design criteria are within the design criteria for each flow condition for FM-B. The pipe velocity for FM-B under peak hour flow conditions was determined to be 6.0 ft/sec which is the maximum recommended design velocity. It should be recorded that the force main under construction across the bridge is a 12-inch diameter main. Therefore, the velocities through this section of the force main will be higher and the increased headloss needs to be accounted for in designing the lift station pumps. 2.2.4 Alternative 3 (Sanitary Sewer) Alternative 3 involves the installation of a 24-inch diameter force main for FM-A and a 16-inch diameter force main for FM-B. Table 2-13 presents the resulting pipe velocities and headloss under average day, maximum day, and peak hour flow conditions. Table 2-13; Force Main Sizing – Alternative 3 FM-A (24-inch)FM-B (16-inch) Velocity (ft/sec) Headloss (ft/100ft) Headloss (ft) Velocity (ft/sec) Headloss (ft/100ft) Headloss (ft) AADF 1.4 0.04 3 1.7 0.1 9 Page 100 of 260 SR 85 Utility Planning Document 01 20 FM-A (24-inch)FM-B (16-inch) Velocity (ft/sec) Headloss (ft/100ft) Headloss (ft) Velocity (ft/sec) Headloss (ft/100ft) Headloss (ft) MDF 2.8 0.2 10 3.4 0.4 33 PHF 4.2 0.3 22 5.2 0.8 70 From Table 2-13 it can be determined that the velocity and headloss design criteria are within the design criteria for each flow condition for FM-A and FM-B. It should be recorded that the force main under construction across the bridge is a 12-inch diameter main. Therefore, the velocities through this section of the force main will be higher and the increased headloss needs to be accounted for in designing the lift station pumps. Page 101 of 260 SR 85 Utility Planning Document 01 21 [Insert Figure 2-2; Sewer Improvements Map] Page 102 of 260 SR 85 Utility Planning Document 01 22 2.3 Reclaimed Water System 2.3.1 Design Criteria The proposed reclaimed water system infrastructure associated with this project will be designed and constructed in accordance with all applicable standards in Chapter 62-604, F.A.C. At this stage of planning the design criteria provided in Table 2-14 will be used in evaluating each of the presented reclaimed water system design alternatives. Table 2-14; Sanitary Sewer Design Criteria Parameter Design Criteria Design Peaking Factors Peak Weekly Flow: 2.5 x ADD Pipe Velocity 0 - 3 ft/sec @ ADD < 5 ft/sec @ PWF Pipe Headloss < 5 psi/100 ft Pipe Material C900 PVC DR18 – 235 psi C-factor: 140 Approximate Pipe Length RWM-A: 2,500 ft RWM-B: 8,300 ft RWM-C: 5,000 ft RWM-D: 14,000 ft Planning area Zone 4 and Zone 5 were both subdivided into two separate basins. It is assumed that the reclaimed water demands on the western half of Zone 4 along the SR 85 Bypass Rd will be supplied off the proposed reclaimed water main segment B (RWM-B). The demands in Zone 4B are assumed to be supplied from a future reclaimed water main routed along Arena Rd. north. For Zone 5 it is assumed the demands from Zone 5A will be pumped directly across the SR 85 Bypass Rd and then the demands to Zone 5B will be supplied from the reclaimed water main segment D (RWM-D) extending south along Arena Rd. Table 2-15 shows how Zones 4 and 5 were divided and the contributing reclaimed water demands from each. Table 2-15; Subdivided Zone Estimations Zone Subdivided Zone Percentage of Primary Zone ADD (MGD) 4A 70%0.234 4B 30%0.10 5A 50%0.135 5B 50%0.13 Jacobs evaluated three design alternatives for the installation of the new reclaimed water mains along the SR 85 Bypass from Hwy 90 to Crestview WWTF. For the purposes of this evaluation, the reclaimed water is assumed to be pumped from the outfall of the Crestview WWTF’s tertiary chlorine contact basin into an elevated storage tank near the WWTF. From there the reclaimed water main will route along the East-West Connector to the SR 85 Bypass Rd. The pipe from within the WWTF to the storage tank and over to the SR 85 Bypass will be referred to herein as segment A (RWM-A). Segment B (RWM-B) is the pipe section along the SR 85 Bypass from the East-West Connector north to the SR 85 Bypass bridge. The City is also working with the bridge contractor to install an 8-inch reclaimed water main across the bridge. Segment C (RWM- C) is routes from the north side of the bridge to Hwy 90 and then west over to Zone 1. Lastly, segment D (RWM-D) is the pipe section that runs south along Arena Rd to Antioch Rd and then north to the Blackwater Golf Course. Page 103 of 260 SR 85 Utility Planning Document 01 23 The City is planning to build a new sports complex on the current Crestview WWTF spray field property. It is recommended that a future reclaimed water main be installed to supply this area to irrigate the sports fields with public access reuse. Additionally, a new reclaimed water main is recommended to be installed north along Arena Rd to serve Zone 4B and the undeveloped areas east of Arena Rd. The proposed reclaimed water system is presented in Figure 2-3. The purpose of this report is to specifically evaluate the sizing of the reclaimed water main from the Crestview WWTF north along the SR 85 Bypass Rd and south to the Blackwater Golf Course. A more detailed evaluation of the reclaimed water storage and pumping design and the overall reclaimed water system operations will be performed in a separate study. The reclaimed water mains will be designed based on the flow conditions presented in Table 2-16. Table 2-16; Reclaimed Water Main Design Flows Pipe Segment Contributing Service Areas AADD (MGD)Peak Week Demand (MGD) RWM-A Zone 1 Zone 2 Zone 3 Zone 4A Zone 5A and 5B Zone 6 1.4 3.6 RWM-B Zone 1 Zone 2 Zone 3 Zone 4A 1.1 2.1 RWM-C Zone 1 Zone 2 0.45 1.1 RWM-D Zone 5B Zone 6 0.39 0.98 2.3.2 Alternative 1 (Reclaimed Water) Alternative 1 involves the installation of a 12-inch diameter reclaimed water main for RWM-A and an 8- inch diameter main for segments RWM-B, RWM-C, and RWM-D. Table 2-17 presents the resulting pipe velocities and headloss under average day and peak week flow conditions. Table 2-17; Alternative 1 HeadlossFlow (GPM)Velocity (ft/sec)Headloss Gradient (psi/100-ft) (psi)(ft) RWM-A (12-in) ADD 1,005 3.0 0.11 5.6 13 Peak Week 2,510 7.6 0.61 31 71 RWM-B (8-in) ADD 730 4.7 0.39 33 76 Peak Week 1,430 9.2 1.4 113 261 RWM-C (8-in) ADD 310 2.0 0.08 4.1 9 Page 104 of 260 SR 85 Utility Planning Document 01 24 HeadlossFlow (GPM)Velocity (ft/sec)Headloss Gradient (psi/100-ft) (psi)(ft) Peak Week 780 5.0 0.44 22 51 RWM-D (8-in) ADD 275 1.8 0.06 9 21 Peak Week 680 4.4 0.35 48 112 From Table 2-17 it can be determined that the velocity and headloss design criteria limits are exceeded for RWM-A and RWM-B. The velocities for RWM-C and RWM-D under peak week flow conditions are at or just below the design limits. Therefore, selection of Alternative 1 is not recommended. 2.3.3 Alternative 2 (Reclaimed Water) Alternative 2 involves the installation of a 16-inch diameter reclaimed water main for RWM-A and a 12- inch diameter main for segments RWM-B, RWM-C, and RWM-D. Table 2-18 presents the resulting pipe velocities and headloss under average day and peak week flow conditions. Table 2-18; Alternative 2 HeadlossFlow (GPM)Velocity (ft/sec)Headloss Gradient (psi/100-ft) (psi)(ft) RWM-A (16-in) ADD 1,005 1.7 0.03 1.5 3.4 Peak Week 2,510 4.4 0.16 8.0 18 RWM-B (12-in) ADD 730 2.2 0.06 3.1 7.2 Peak Week 1,430 4.3 0.22 11 25 RWM-C (12-in) ADD 310 0.9 0.01 1.1 2.5 Peak Week 780 2.3 0.07 5.8 13 RWM-D (12-in) ADD 275 0.8 0.01 1.4 3.3 Peak Week 680 2.1 0.05 7.7 18 From Table 2-18 it can be determined that the velocity and headloss design criteria are within the design criteria for each of the four reclaimed water main segments. The pipe velocity for RWM-A and RWM-B are slightly less than the 5 feet per second max velocity criteria under peak week flow conditions. It should be recorded that the reclaimed water main under construction across the bridge is an 8-inch diameter main. Therefore, the velocities through this section will be higher and the increased headloss needs to be accounted for in designing the reclaimed water system. 2.3.4 Alternative 3 (Reclaimed Water) Alternative 3 involves the installation of a 20-inch diameter reclaimed water main for RWM-A and a 16- inch diameter main for segments RWM-B, RWM-C, and RWM-D. Table 2-19 presents the resulting pipe velocities and headloss under average day and peak week flow conditions. Page 105 of 260 SR 85 Utility Planning Document 01 25 Table 2-19; Alternative 3 HeadlossFlow (GPM)Velocity (ft/sec)Headloss Gradient (psi/100-ft) (psi)(ft) RWM-A (20-in) ADD 1,005 1.1 0.01 0.5 1.2 Peak Week 2,510 2.8 0.06 2.8 6.4 RWM-B (16-in) ADD 730 1.3 0.003 0.2 0.4 Peak Week 1,430 2.5 0.02 0.9 2.1 RWM-C (16-in) ADD 310 0.5 0.02 1.4 3.1 Peak Week 780 1.3 0.06 4.7 11 RWM-D (16-in) ADD 275 0.5 0.003 0.4 0.9 Peak Week 680 1.2 0.01 2.0 4.6 From Table 2-19 it can be determined that the velocity and headloss design criteria are within the design criteria for each flow condition for each of the four reclaimed water main segments. It should be recorded that the reclaimed water main under construction across the bridge is an 8-inch diameter main. Therefore, the velocities through this section will be higher and the increased headloss needs to be accounted for in designing the reclaimed water system. Page 106 of 260 SR 85 Utility Planning Document 01 26 [Insert Figure 2-3; Reclaimed Water Improvements Map] Page 107 of 260 SR 85 Utility Planning Document 01 27 2.4 Cost Estimates 2.4.1 Phase 1 2.4.1.1 Alternative 1 The opinion of construction cost estimates for the Phase 1 Alternatives 1, 2 and 3 are presented below in Tables 2-20, 2-21, and 2-22. Table 2-20; Alternative 1 Cost Estimate – Phase 1 Item Estimated Quantity Units Estimated Unit Price Extended Bid Total Water WM-A Direct Buried (12")6500 LF $175 $1,137,500 WM-A HDD (12")1500 LF $200 $300,000 16" Bore and Casing 150 LF $300 $45,000 WM to School (6")500 LF $100 $50,000 Isolation Valves (12")13 EA $5,500 $71,500 Fire Hydrants 11 EA $8,000 $88,000 Sanitary Sewer FM-A (16")6500 LF $225 $1,462,500 FM-B (12")1000 LF $175 $175,000 24" Bore and Casing 150 LF $300 $45,000 New WWTF IPS Manhole 1 LS $20,000 $20,000 Regional Lift Station 1 LS $1,500,000 $1,500,000 Reclaimed Water RWM-A (12")700 LF $175 $122,500 RWM-B Direct Buried(8")6000 LF $120 $720,000 RWM-B HDD (8")2000 $175 $350,000 RWM-D (8")8800 LF $120 $1,056,000 RWM-D (8")3100 LF $120 $372,000 General Mobilization/Demobilization General Conditions (5%) 1 LS $400,000 $400,000 Site Work 33,100 LF $10 $331,000 Subtotal $8,246,000 Contingency (10%) $1,236,900 Engineering $574,800 Total Capital Cost $10,057,700 Page 108 of 260 SR 85 Utility Planning Document 01 28 Table 2-21; Alternative 2 Cost Estimate – Phase 1 Item Estimated Quantity Units Estimated Unit Price Extended Bid Total Water WM-A Direct Buried (16")6500 LF $225 $1,462,500 WM-A HDD (16")1500 LF $350 $525,000 24" Bore and Casing 150 LF $300 $45,000 WM to School (6")500 LF $100 $50,000 Isolation Valves (16")13 EA $6,250 $81,250 Fire Hydrants 11 EA $8,000 $88,000 Sanitary Sewer FM-A (20")6500 LF $280 $1,820,000 FM-B (16")1000 LF $225 $225,000 36" Bore and Casing 150 LF $500 $75,000 New WWTF IPS Manhole 1 LS $20,000 $20,000 Regional Lift Station 1 LS $1,500,000 $1,500,000 Reclaimed Water RWM-A (16")700 LF $225 $157,500 RWM-B Direct Buried(12")6000 LF $175 $1,050,000 RWM-B HDD (12")2000 $200 $400,000 RWM-D (12")8800 LF $175 $1,540,000 RWM-D (8")3100 LF $120 $372,000 General Mobilization/Demobilization General Conditions (5%) 1 LS $500,000 $500,000 Site Work 33,100 LF $10 $331,000 Subtotal $10,242,250 Contingency (10%) $1,536,300 Engineering $654,700 Total Capital Cost $12,433,250 Table 2-22; Alternative 3 Cost Estimate – Phase 1 Item Estimated Quantity Units Estimated Unit Price Extended Bid Total Water WM-A Direct Buried (20")6500 LF $280 $1,820,000 WM-A HDD (20")1500 LF $550 $825,000 36" Bore and Casing 150 LF $500 $75,000 WM to School (6")500 LF $100 $50,000 Isolation Valves (20")13 EA $7,500 $97,500 Fire Hydrants 11 EA $8,000 $88,000 Page 109 of 260 SR 85 Utility Planning Document 01 29 Item Estimated Quantity Units Estimated Unit Price Extended Bid Total Sanitary Sewer FM-A (24")6500 LF $350 $2,275,000 FM-B (16")1000 LF $225 $225,000 36" Bore and Casing 150 LF $500 $75,000 New WWTF IPS Manhole 1 LS $20,000 $20,000 Regional Lift Station 1 LS $1,500,000 $1,500,000 Reclaimed Water RWM-A (20")700 LF $280 $196,000 RWM-B Direct Buried(16")6000 LF $225 $1,350,000 RWM-B HDD (16")2000 $350 $700,000 RWM-D (16")8800 LF $225 $1,980,000 RWM-D (12")3100 LF $175 $542,500 General Mobilization/Demobilization General Conditions (5%) 1 LS $600,000 $600,000 Site Work 33,100 LF $10 $331,000 Subtotal $12,750,000 Contingency (10%) $1,912,500 Engineering $755,000 Total Capital Cost $15,417,500 2.4.2 Phase 2 The opinion of construction cost estimates for the Phase 2 Alternatives 1, 2 and 3 are presented below in Tables 2-23, 2-24, and 2-25. Table 2-23; Alternative 1 Cost Estimate – Phase 2 Item Estimated Quantity Units Estimated Unit Price Extended Bid Total Water WM-B (12")1500 LF $175 $262,500 WM-C Direct Buried (12")5000 LF $175 $875,000 WM-C HDD (12")2500 LF $200 $500,000 Isolation Valves 10 EA $5,500 $55,000 Fire Hydrants 10 EA $8,000 $80,000 Sanitary Sewer FM-B Direct Buried (12")4000 LF $175 $700,000 FM-B HDD (12")1500 LF $175 $262,500 Zone 1 Lift Station 1 LS $750,000 $750,000 Zone 2 Lift Station 1 LS $500,000 $500,000 Page 110 of 260 SR 85 Utility Planning Document 01 30 Item Estimated Quantity Units Estimated Unit Price Extended Bid Total Reclaimed Water RWM-C Direct Buried (8")3500 LF $120 $420,000 RWM-C HDD (8")1500 LF $120 $180,000 General Mobilization/Demobilization General Conditions (5%) 1 LS $250,000 $250,000 Site Work 15,500 LF $10 $155,000 Subtotal $4,990,000 Contingency (10%) $748,500 Engineering (10%) $499,000 Total Capital Cost $6,237,500 Table 2-24; Alternative 2 Cost Estimate – Phase 2 Item Estimated Quantity Units Estimated Unit Price Extended Bid Total Water WM-B (16")1500 LF $225 $337,500 WM-C Direct Buried (16")5000 LF $225 $1,125,000 WM-C HDD (16")2500 LF $350 $875,000 Isolation Valves (16")10 EA $6,250 $62,500 Fire Hydrants 10 EA $8,000 $80,000 Sanitary Sewer 0 FM-B Direct Buried (16")4000 LF $225 $900,000 FM-B HDD (16")1500 LF $350 $525,000 Zone 1 Lift Station 1 LS $750,000 $750,000 Zone 2 Lift Station 1 LS $500,000 $500,000 Reclaimed Water 0 RWM-C Direct Buried (12")3500 LF $175 $612,500 RWM-C HDD (12")1500 LF $200 $300,000 General 0 Mobilization/Demobilization General Conditions (5%) 1 LS $300,000 $300,000 Site Work 15500 LF $10 $155,000 Subtotal $6,522,500 Contingency (10%) $978,400 Engineering (10%) $652,300 Total Capital Cost $8,153,200 Page 111 of 260 SR 85 Utility Planning Document 01 31 Alternative 3 Table 2-25; Alternative 3 Cost Estimate – Phase 2 Item Estimated Quantity Units Estimated Unit Price Extended Bid Total Water WM-B (20")1500 LF $280 $420,000 WM-C Direct Buried (20")5000 LF $280 $1,400,000 WM-C HDD (20")2500 LF $550 $1,375,000 Isolation Valves (20")10 EA $7,500 $75,000 Fire Hydrants 10 EA $8,000 $80,000 Sanitary Sewer FM-B Direct Buried (20")4000 LF $280 $1,120,000 FM-B HDD (20")1500 LF $550 $825,000 Zone 1 Lift Station 1 LS $750,000 $750,000 Zone 2 Lift Station 1 LS $500,000 $500,000 Reclaimed Water RWM-C Direct Buried (16")3500 LF $225 $787,500 RWM-C HDD (16")1500 LF $350 $525,000 General Mobilization/Demobilization General Conditions (5%) 1 LS $400,000 $400,000 Site Work 15500 LF $10 $155,000 Subtotal $8,412,500 Contingency (10%) $1,261,900 Engineering (10%) $841,300 Total Capital Cost $10,515,700 2.5 Present Worth Analysis 2.5.1 Phase 1 A present worth (PW) analysis was performed on the Phase 1 Alternatives 1, 2 and 3 described previously. The assumptions used for the analysis and the estimated PW values are summarized in Table 2-26. The project is scheduled to start construction in 2024. The overall planning period was assumed to be 20 years with a discount rate of 2.5 percent used as provided by the Florida Department of Environmental Protection (FDEP). The annual operation and maintenance (O&M) costs were estimated based on the City’s existing O&M costs. The power costs will be higher for alternative 1 due to the increased pump horsepower costs. The maintenance costs will increase for alternative 3 due to the increased pipe sizes and associated costs for miscellaneous repairs. All costs are presented in 2023 dollars. Table 2-26; Phase 1 Present Worth Estimate Parameter Value Year of Present Worth Dollars 2023 Planning Period 20 Page 112 of 260 SR 85 Utility Planning Document 01 32 Parameter Value Discount Rate 2.5% Year of Construction 2024 Construction Cost Alternative 1 $10,057,700 Alternative 2 $12,433,300 Alternative 3 $15,417,500 O&M Cost Alternative 1 $77,000 Alternative 2 $73,400 Alternative 3 $71,000 Present Worth Alternative 1 $11,258,900 Alternative 2 $13,578,340 Alternative 3 $16,525,100 2.5.2 Phase 2 A present worth (PW) analysis was performed on the Phase 2 Alternatives 1, 2 and 3 described previously. The assumptions used for the analysis and the estimated PW values are summarized in Table 2-27. The project is scheduled to start construction in 2024. The overall planning period was assumed to be 20 years with a discount rate of 2.5 percent used as provided by the Florida Department of Environmental Protection (FDEP). The annual operation and maintenance (O&M) costs were estimated based on the City’s existing O&M costs. The power costs will be higher for alternative 1 due to the increased pump horsepower costs. The maintenance costs will increase for alternative 3 due to the increased pipe sizes and associated costs for miscellaneous repairs. All costs are presented in 2023 dollars. Table 2-26; Phase 1 Present Worth Estimate Parameter Value Year of Present Worth Dollars 2023 Planning Period 20 Discount Rate 2.5% Year of Construction 2025 Construction Cost Alternative 1 $6,237,500 Alternative 2 $8,153,200 Alternative 3 $10,515,700 O&M Cost Alternative 1 $59,000 Alternative 2 $53,000 Alternative 3 $49,400 Present Worth Alternative 1 $7,157,900 Alternative 2 $8,980,000 Alternative 3 $11,286,340 Page 113 of 260 SR 85 Utility Planning Document 01 33 Page 114 of 260 SR 85 Utility Planning Document 01 34 3. Selected Alternative 3.1 Alternatives Comparison Table 3-1 provides a list of pros and cons for the selection of each of the three alternatives. In general, Alternative 1 provides the least flow capacity for each of the three utility mains at the cheapest cost. This alternative will be acceptable for the initial years of the planning period but as the projected growth occurs the pipes will operate outside of the recommended design standards with an increase in energy costs. At that time it would be recommended for the utilities to either be replaced or to construct additional utility mains to increase system capacity. Alternative 2 provides more flow capacity compared to Alternative 1 and is determined to be adequately sized to serve the projected development needs and operate within recommended design standards through out the planning period. The pipe calculations were prepared based on the assumptions that existing or future utility mains will supplement service to some of the subdivided planning area zones. The assumptions made are valid and are consistent with typical distribution systems that incorporate a “looped” water main arrangement. The velocity calculated in the force main in Alternative 2 does reach the maximum recommended pipe velocity under peak hour flow conditions; however, that peak hour flow rate is not expected to be encountered until the end of the planning period. Selection of Alternative 3 provides the ability for the distribution and collection systems to be less reliant on these assumptions or to simply provide an up-front increased capacity for more condensed development. Alternative 3 does however come at the highest cost and the lift stations will need to be initially constructed with larger pumps to maintain acceptable pipe velocities in the larger force mains. Alternative 2 is also more expensive than Alternative 1 but is not as expensive as Alternative 3 which provides an even greater degree of capacity. Table 3-1; Alternatives Comparison Alternative Pros Cons 1 ▪Lowest Capital and PW Cost ▪Provides flexibility to install lower flow lift station pumps in the beginning and then upgrade in the future ▪Neither the WM, FM, or RWM pipe sizes meet the design conditions based on the projected flow needs ▪Highest Energy Costs 2 ▪Meets the projected flow needs ▪The WM and RWM pipe sizes provide acceptable pipe velocities ▪ Median Capital and PW Cost – Lower than Alt. #3 ▪The FM is at the max pipe velocity criteria at projected peak flow conditions ▪Median Capital Cost – Higher than Alt. #1 3 ▪Meets the Projected Flow Requirements ▪The WM and RWM pipe sizes provide lower velocities for improved performance and reduced headloss ▪The FM pipe size meets the design criteria at projected peak flow conditions ▪Lowest Energy Costs ▪Highest Capital and PW Cost ▪The lift station pumps will be required to have a higher flow rate, even initially before future growth occurs to maintain 2 ft/sec in the FM’s Page 115 of 260 SR 85 Utility Planning Document 01 35 3.2 Alternative Selection Based on the detailed alternatives evaluation, Alternative 2 is the recommended selection for extending water, sanitary sewer, and reclaimed water utilities along the SR 85 Bypass Rd corridor and to Blackwater Golf Course. The utility main sizes proposed in Alternative 2 meet the design criteria and follow the F.A.C. for design and construction of the water and sewer infrastructure. Selection of Alternative 2 will provide sufficient flow capacity to serve the proposed and projected future growth within the planning period and is more cost effective than Alternative 3. Table 3-2; Recommended Alternative Total Cost Phase Cost 1 $15,337,155 2 $5,905,500 Total Cost $21,242,655 Figure 3-1 and Figure 3-2 show the site plan drawings for the proposed water, sanitary sewer and reclaimed water utilities. 3.3 Implementation Schedule The schedule of key project milestones is summarized in Table 3-3. Table 3-3; Implementation Schedule Milestone Completion Date Florida Department of Environmental Protection (FDEP) Water and Sewer Permit July 2023 Contract Documents Complete and Ready for Bid August 2023 Bid Phase Complete October 2023 Construction Complete March 2025 Page 116 of 260 SR 85 Utility Planning Document 01 36 [Insert Figure 3-1; Selected Alternative Site Plan - North] Page 117 of 260 SR 85 Utility Planning Document 01 37 [Insert Figure 3-2; Selected Alternative Site Plan - South] Page 118 of 260 SR 85 Utility Planning Document 01 38 4. Environmental Review The project planning area is in an area of Northwest Florida with no critical habitats according to the National Oceanic and Atmospheric Administration (NOAA) Fisheries division. The following threatened and endangered species are identified by NOAA as being potentially present and could be affected: Endangered: ▪Choctaw Bean Clam ▪Red-Cockaded Woodpecker Threatened: ▪Eastern Black Rail ▪Gulf Sturgeon ▪Southern Sandshell ▪Narrow Pigtoe Clam ▪Fuzzy Pigtoe Clam ▪Monarch Butterfly The construction of the water, sanitary sewer and reclaimed water utilities will primarily occur within the SR 85 Bypass Rd right-of-way. The SR 85 Bypass Rd is currently under construction and no threatened or endangered species are anticipated to be present. The construction work associated with the proposed utilities will be performed under the and following the rules in the Environmental Assessment prepared for the SR 85 Bypass Rd and East-West Connector project(s). The proposed regional lift station is currently planned for construction within the new K-8 school property. This property is currently undisturbed but will be cleared and developed by the OCSD. A detailed field environmental assessment is proposed to be conducted by the OCSD prior to the City beginning construction activities for the lift station and utilities. The construction work associated with the proposed lift station and utilities within the 80-acre school property will be performed under and following the rules in the Environmental Assessment prepared for the OCSD school project. The remaining work associated with the proposed project will occur within the Crestview WWTF or the right-of-way for Antioch Rd, Arena Rd, and within the Foxwood Estates neighborhood. Therefore, there will be no expected impacts to wildlife or wildlife habitats. The project will benefit the community by providing water and sewer service to the growing areas of the City of Crestview. The project is not expected to have any negative impacts on the community. The project will also have a positive benefit on the environment with the incorporation of reclaimed water infrastructure to facilitate public access reuse. Page 119 of 260 SR 85 Utility Planning Document 01 39 Appendix A. Additional information Page 120 of 260 RESOLUTION 24-2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESTVIEW, FLORIDA, RELATING TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) STATE REVOLVING FUND (SRF), ADOPTION OF THE WASTEWATER FACILITY PLAN FOR THE IMPLEMENTATION OF THE STATE ROAD 85 BYPASS UTILITIES AND REGIONAL LIFT STATION PROJECT, EFFECTIVE THIS DATE WHEREAS, The City Council of Crestview, Florida (The Council) hereby approves the submission of an application for an SRF low-interest loan (the Loan) for the State Road 85 Bypass Utilities and Regional Lift Station Project (the Project), hereby accepting the planning documentation and meeting other purposes; and WHEREAS, Florida Statutes provide for loans to local government agencies to finance the construction of water and wastewater infrastructure; and Florida Administrative Code requires the formal authorization by The Council to formally adopt a facility plan outlining necessary water and wastewater system improvements to comply with State of Florida funding requirements; and WHEREAS, The Council authorized Jacobs Engineering Group to prepare a planning document in order to comply with the requirements of State Statutes and Florida Administrative Code pertaining to the SRF Loan Program; and WHEREAS, formal adoption of the proposed planning document is required for the City of Crestview to participate in the State Revolving Loan Fund Program; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESTVIEW, FLORIDA THAT: The City Manager is hereby designated as the authorized representative to provide the assurances and commitments that will be required by the Facility Plan. SECTION 1: The Mayor is authorized to: A. Accept the planning document on the project prepared by Jacobs, dated May 2023; and B. Certify that this public hearing was held on January 8, 2024; and C. Certify that the financial planning information discussed at the public hearing is correct and that the City of Crestview has the capability to repay the loan; and D. Certify that the project is in accordance with the City’s Comprehensive Plan. SECTION 2: The Mayor is further authorized to submit an application for an SRF loan for the project(s) to the FDEP and to furnish such information as they may request in Page 121 of 260 connection with an application for the SRF loan, including assurances of financial capability to repay the loan. SECTION 3: The Mayor is further authorized to execute any and all other necessary instruments in connection with obtaining the SRF loan for the project. SECTION 4: The net water and sewer system revenues, including reconnection fees, after payments of all prior and senior liens, are pledged for the repayment of the loan. SECTION 5: All Resolutions or part of Resolutions in conflict with any of the provisions of this Resolution are hereby repealed. SECTION 6: If any section or portion of a section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect or any other section or part of this Resolution. SECTION 2. EFFECTIVE DATE This Resolution shall take effect upon its approval and adoption by the City Council. APPROVED AND ADOPTION THIS 8TH DAY OF JANUARY 2024. APPROVED BY ME THIS 8TH DAY OF JANUARY 2024. ATTEST: CITY OF CRESTVIEW, FLORIDA _____________________________ ___________________________________ MARYANNE SCHRADER JB WHITTEN CITY CLERK MAYOR Page 122 of 260 CITY OF CRESTVIEW Item # 10.1. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Wayne Steele, Director of Operations, Jayce Vanderford, Project Manager DATE: 1/4/2024 SUBJECT: Rotary Park Playground Proposal BACKGROUND: In July 2023, the city collaborated with Rep Services, Inc., a representative of Landscape Structures, to design a playground in Rotary Park. DISCUSSION: On December 19, 2023, Rep Services submitted the final design and proposal for the playground. The playscape covers an area of 2200 square feet and is designed around a train theme. It offers 28 different play activities, including climbers, interactive learning panels, music equipment, steppers, slides, and spinners, all aimed at promoting child development and encouraging creativity. Additionally, the park will have shades and seating for visitors. Upon proposal approval, the project will take an estimated 35 weeks to complete, with manufacturing being the longest lead time. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview Page 123 of 260 FINANCIAL IMPACT The total cost of the proposal is $290,353.53. The proposal is based on the Clay County Contract #18/19-2 and offers a 2% discount on LSI products, turf, and shade. Site preparation is not included in the proposal and will be provided through city resources. The FY 2024 budget has allocated $250,000 from Athletics 001.2773.572.63.00 for this project, and the Crestview Rotary Club has pledged $50,000 in sponsorship funds, bringing the total project funding to $300,000. RECOMMENDED ACTION Staff respectfully requests a motion to approve proposal 20041.05 from Rep Services, Inc. Attachments 1. Rep Services - Rotary Park Proposal 2. RFP 18/19-2 Advertisement 3. Clay County RFP 18/19-2 Piggyback Contract 4. RFP 18/19-2 Bid Tab Sheet 5. Notice of Intent RFP 18.19-2 6. Clay County Response to Contracts 7. RSI Clay County Contract 2023-2024 - Renewal Page 124 of 260 Attn: Proposed To: City of Crestview Attn:Jayce Vanderford Page 1 of 4 Ship To: TBD at a later date Bill To: City of Crestview Attn:Jayce Vanderford E-mail POs and contracts to: 165 W. Jessup Ave. Longwood, FL 32750-4146 Rep Services, Inc. Please mail checks to: Proposal No:20041.05 Proposal Date:12/18/2023 Opt/Rev:B/2 Proposal Name:Rotary Park Playground Project Location:375 N Wilson St Crestview, FL 32536-3477 Project County: Okaloosa Project Contact:Jayce Vanderford Consultant:Kim McPhee 407-853-3574 Proposal Expires:1/17/2024 For Questions Contact:Wendy Bowerman 407-853-3557 12/18/23 - WB Project Name:City of Crestview - Rotary ParkProject No:20041 kim@repservices.com wendy@repservices.com    198 N Wilson St Crestview, FL 32536-3436 198 N Wilson St Crestview, FL 32536-3436 CGC1508223 FEIN 59-2978507 contracts@repservices.com QtyPart No Description Unit Price Net Price Ext PriceClass Landscape Structures 592728 Disc Proj Drawings:1176642-02-04 2024.1Vendor: THANK YOU FOR THE OPPORTUNITY TO PRESENT LSI PRODUCTS 0.00-2.0%Miscellaneous 0.000.00TY1 EA Ramp W/barriers 5,847.66-2.0%Bridges & Ramps 5,847.665,967.00PB156233A-001 1 EA Hybrid Giggle Jiggler Climber DB -3,824.94-2.0%Custom 3,824.943,903.00CP0021511 EA Steelx Balcony Deck w/steering wheel 1,883.56-2.0%1,883.561,922.00CP0055421 EA Smart Motion-style Wonky Roof -Covers 2 Decks, 2 Layer Stl Panels. Req 4-110i Roof Posts; And 1 8,289.82-2.0%8,289.828,459.00CP0055431 EA Wonky Train Engine Assembly DB -84i Oc Arch Roof With Bubble And Smokestack. Includes Perm Pnls With Gazing Ball & Spinning Wheels @ Grade. Includes 8i 2-section Offset Tunnel With Vue Tube And 2 130i Arches. 20,405.56-2.0%20,405.5620,822.00CP0055441 EA Smart Motion-style Cow Catcher Belt Climber With Perm Accent DB -Includes Movable Perm Pieces. 4,068.96-2.0%4,068.964,152.00CP0055501 EA Wonky Train Window Panel -Mounts To Front Of Post 5,156.76-2.0%859.46877.00CP0055516 EA Wonky Train Wheel Panel @ Grade -2 Independently Spinning Perm Wheels 2,773.40-2.0%1,386.701,415.00CP0055522 EA Wonky Train Car Roof -104i X 144i With Secondary Roof On Top Of Perm Panels. Set At Angle. Covers 6 Square Decks. Req 6 Staggered Post Heights -See Plan 10,274.32-2.0%10,274.3210,484.00CP0055541 EA Set Of Wonky Train Engine Panels Above Deck -Small Driver Panel, Hhold Panel And 2 Accent Panels. 2,533.30-2.0%2,533.302,585.00CP0055561 EA Set Of 40" & 32" Smart Motion-style Train Wheel Perm Ladders -Includes 8i Gazing Ball Set. 4,958.80-2.0%4,958.805,060.00CP0055581 EA 8" Permalene Gear Stepper DB -0.00-2.0%0.000.00CP0350951 EA 16" Permalene Gear Stepper DB -0.00-2.0%0.000.00CP0350963 EA 24" Permalene Gear Stepper DB -0.00-2.0%0.000.00CP0350973 EA Square Tenderdeck 2,293.20-2.0%Decks 1,146.601,170.00PB111228A-001 2 EA Square Deck Extension 4,378.64-2.0%1,094.661,117.00PB111229A-001 4 EA Square Deck Corner 2,110.92-2.0%1,055.461,077.00PB111230A-001 2 EA Triangular Tenderdeck 4,424.70-2.0%884.94903.00PB111231A-001 5 EA Tri-deck Extension 3,437.84-2.0%859.46877.00PB119646A-001 4 EA Kick Plate 8"rise 758.52-2.0%126.42129.00PB121948A-001 6 EA Curved Transfer Module -Right 40"dk DB 3,083.08-2.0%3,083.083,146.00PB152911B-001 1 EA Ball Maze Panel Above Deck 1,373.96-2.0%Enclosures 1,373.961,402.00PB115236A-001 1 EA Gear Panel Above Deck 2,158.94-2.0%2,158.942,203.00PB117146A-001 1 EA Trail Tracker Reach Panel -Ground Level 523.32-2.0%523.32534.00PB127440A-002 1 EA Handhold Panel Set 309.68-2.0%309.68316.00PB127953A-001 1 EA Chimes Reach Panel -Ground Level 1,434.72-2.0%1,434.721,464.00PB135731A-002 1 EA Pipe Barrier Powdercoated -Above Deck 2,290.26-2.0%763.42779.00PB140244B-001 3 EA Ring-a-bell Panel Above Deck 1,614.06-2.0%1,614.061,647.00PB159459A-001 1 EA Barrier With Infill Panel 688.94-2.0%688.94703.00PB160694A-001 1 EA Page 125 of 260 Proposal Date:12/18/2023 Page 2 of 4 Proposal No:20041.05 Project Name:City of Crestview - Rotary Park Bongo Reach Panel Ground Level 998.62-2.0%998.621,019.00PB164094B-001 1 EA Color Splash Panel -Above Deck 3,296.72-2.0%3,296.723,364.00PB177712A-001 1 EA Rain Sound Wheel Panel -Above Deck 2,402.96-2.0%2,402.962,452.00PB177718A-001 1 EA Sign Language Panel Above Deck 968.24-2.0%968.24988.00PB188835A-001 1 EA Reviwheel Spinner DB Only 5,551.70-2.0%Kids In Motion 5,551.705,665.00IP295695A-001 1 EA Handloop Assembly 265.58-2.0%265.58271.00PB111275A-001 1 EA Talk Tube 40' Tubing Kit Pb 235.20-2.0%235.20240.00PB111362A-001 1 EA Talk Tube At Grade Mounted -DB Only 567.42-2.0%567.42579.00PB111363A-001 1 EA Talk Tube Deck Mounted 24"dk -DB Only 575.26-2.0%575.26587.00PB111363C-001 1 EA Grab Bar 213.64-2.0%213.64218.00PB120901A-001 1 EA Lw Post 10"panel DB 1,152.48-2.0%Learning Wall 288.12294.00LW115201A-001 4 EA Ball Maze Panel 1,273.02-2.0%1,273.021,299.00LW184868A-001 1 EA Gear Panel 2,036.44-2.0%2,036.442,078.00LW184876A-001 1 EA Kaleidospin Panel 3,611.30-2.0%3,611.303,685.00LW184896A-001 1 EA 182"alum Post For Roof DB 985.88-2.0%Posts 492.94503.00PB111403A-001 2 EA 174"alum Post For Roof DB 1,464.12-2.0%488.04498.00PB111403B-001 3 EA 166"alum Post For Roof DB 466.48-2.0%466.48476.00PB111403C-001 1 EA 150"alum Post For Roof DB 1,779.68-2.0%444.92454.00PB111403E-001 4 EA 190"alum Post For Roof DB 510.58-2.0%510.58521.00PB111403U-001 1 EA 132"alum Post DB 1,243.62-2.0%414.54423.00PB111404C-001 3 EA 124"alum Post DB 396.90-2.0%396.90405.00PB111404D-001 1 EA 116"alum Post DB 689.92-2.0%344.96352.00PB111404E-001 2 EA 108"alum Post DB 331.24-2.0%331.24338.00PB111404F-001 1 EA 100"alum Post DB 654.64-2.0%327.32334.00PB111404G-001 2 EA 74"alum Flush Post W/standard Cap DB 492.94-2.0%492.94503.00PB111405E-001 1 EA 58"alum Flush Post W/standard Cap DB 462.56-2.0%462.56472.00PB111405G-001 1 EA Welcome Sign (lsi Provided) -Ages 5-12 Years Direct Bury 0.00-2.0%Signs 0.000.00IP182503C-001 1 EA Slidewinder2 56"dk DB -2 Left 3,257.52-2.0%Slides & Gliders 3,257.523,324.00PB124863D-016 1 EA $146,282.52 $136,782.52 3 Sets of Signed & Sealed Engineering:$1,500.00 Discount per the Clay County Contract #18/19-2: $2,791.48 Landscape Structures Total: Product Subtotal: Freight: Prepaid Ship Method: Best Way FOB: Destination Weight: 8,466 lbs Freight Charge:$8,000.00 QtyPart No Description Unit Price Net Price Ext PriceClass LSI SkyWays 592729 Disc Proj Drawings:1176642-02-04 2024.1Vendor: Skyways Template-Steel Anchor Bolt/Base Plate Template 278.32-2.0%Custom 139.16142.00CP0010972 EA Skyways Single Post Pyramid 16'x16' Shade -10' Entry Height W/rapid Release 14,678.44-2.0%Shade 7,339.227,489.00IP237671F-001 2 EA $18,956.76 $14,956.76 3 Sets of Signed & Sealed Engineering:$2,000.00 Discount per the Clay County Contract #18/19-2: $305.24 LSI SkyWays Total: Product Subtotal: Freight: Prepaid Ship Method: Best Way FOB: Destination Weight: 1,292 lbs Freight Charge:$2,000.00 QtyPart No Description Unit Price Net Price Ext PriceClass ForeverLawn Emerald Coast 592707 Disc Proj Drawings:20014 -1-2 2024.1Vendor: Foreverlawn Playground Grass Academy: Field Green XP PE Slit Film yard with Turf Green and Tan nylon thatch. 48 oz face weight, 1-3/4" pile, premium backing, Envirofill infill. 46,611.25-2.0%Surfacing 46,611.2547,562.50PGG ACADEMY 1 SF $46,611.25 Discount per the Clay County Contract #18/19-2: $951.25 ForeverLawn Emerald Coast Total: Freight: Prepaid Ship Method: Best Way FOB: Destination Freight Charge:Included 592709 Item Qty Description Installation By RSI Installer: The scope includes the following, as required: INS-LSI 1 LT Equipment Installation -Landscape Structures INS-SKY 1 LT Equipment Installation -LSI SkyWays INS-CON FT 2 EA Install concrete footing(s) TRASH REMOVAL 1 LT Trash removal from jobsite Page 126 of 260 Proposal Date:12/18/2023 Page 3 of 4 Proposal No:20041.05 Project Name:City of Crestview - Rotary Park OTHER 1 EA Concrete Pour and load fee. $75,005.00RSI Installer Total: 592726 Item Qty Description Installation By RSI Installer: The scope includes the following, as required: INS-CON CURB 106 LF Installation of concrete curbing $3,498.00RSI Installer Total: Net 30 If a performance and payment bond is required, add 3% to the proposal total. The Clay County Contract #18/19-2 provides a 2% discount on LSI product. The maximum price for installation is 50% of the product price. (Installation does not include site prep, slabs, footings or engineering). The Clay County Contract #18/19-2 provides a 2% discount on ForeverLawn product. Installation is included in the price of the product. The Clay County Contract #18/19-2 provides a 2% discount on LSI SkyWays product. The maximum price for installation is 75% of the product price. (Installation does not include site prep, slabs, footings or engineering). Basis of Proposal: Our offer is based upon 20041-1-1 2024.1-2D. This is for the supply and installation of playground and PGG surfacing. Permitting will be done by others. If a owner controlled insurance program (OCIP) is required, add 2% to the proposal total. Also, please be aware that we generate separate invoices for product at the time of delivery, then we invoice for installatio n upon completion. This is the customary approach in construction and eliminates sales tax on installation services. If your project should include products from multiple manufacturers, be advised that the products will be invoiced separately. Estimated project completion schedule (This schedule starts when all needed information to direct engineering has been gathered.) 4 Weeks: Engineering 4 Weeks: Permitting/Submittal Approval 24 Weeks Longest manufacturing lead time. (Typical for scheduling.) 1 Week Shipping 2 Weeks Installation 35 Weeks TOTAL Note that RSI is committed to do all it can to meet the needs of your project. Landscape Structures: Color selection to be made at time of color submittal approval SkyWays Shade by LSI: SkyWays units are designed to meet 2020 Florida Building Code 7th Edition. Note that the fabric is to be removed by the owner should winds exceed 75MPH. Fabric should be removed in the event of a hur ricane. The high-density polyethylene fabric is flame retardant conforming to NFPA 701 and ASTM E84 per FBC 3105.3.1. Color selection to be made at time of color submittal approval. ForeverLawn Playground Grass: ⦁ Rough Grade:to be established by others. ⦁ Product: Foreverlawn Grass and all associated and required items (such as seaming tape, glue, etc). ⦁ Installation: Performed by FOREVERLAWN, Inc. ⦁ Composite nailer boards around the perimeter. ⦁ 3" #57 stone, spread and compacted. ⦁ 1" SafetyFoam Pro padding will then be laid over the stone. The grass will then be laid over the pad, seamed and secured. ⦁ NOTE: Installation scopes do not include fall height testing. Dumpster at the site for trash and waste material. Our scope does not include: ⦁ Davis Bacon Wage Rates ⦁ Certified Payroll ⦁ Enrollment of Owner Controlled Insurance Plan ⦁ Sod & Landscape Restoration ⦁ Dumpster at the site for trash and waste material $201,850.53 Freight:$10,000.00 Product: Proposal Total:$290,353.53 Installation:$78,503.00 General Terms of Sale and Proposal Summary Notes Page 127 of 260 Proposal Date:12/18/2023 Page 4 of 4 Proposal No:20041.05 Project Name:City of Crestview - Rotary Park ⦁ Soils testing ⦁ Site security ⦁ Water Installation: Unless otherwise noted, the following items are to be PROVIDED BY CUSTOMER prior to installation: ⦁ Obtaining Permit ⦁ Signed & sealed site plan or survey ⦁ Access for machines and labor crew to equipment installation location ⦁ Staging area ⦁ Geotechnical Report ⦁ Tree survey and barriers ⦁ Private underground utilities located and marked ⦁ Prepared site Our scope does not include: ⦁ Permit Fees assessed by the Building Department ⦁ Performance and Payment Bond ⦁ Davis Bacon Wage Rates ⦁ Certified Payroll Rates ⦁ Enrollment of Owner Controlled Insurance Plan ⦁ Sod & Landscape Restoration ⦁ Soils testing ⦁ Site security ⦁ Water ⦁ Dewatering and drainage considerations ⦁ Concrete testing ⦁ Site prep Installation Charges on this proposal are based on NO UNFORESEEN conditions in the area, above or below the surface. If unfor eseen conditions arise, the installation charges will change to reflect additional costs associated with dealing with those circumstances. Examples of th is include but are not limited to: site not ready upon installer's arrival, underground utilities, or difficulties with footers due to coral rock or ground wate r in the holes. Time Limitations Holding Prices Firm: Orders are shipped within our manufacturer's standard lead times. Requests for delayed shipping may result in additional cost s due to increases in freight, material costs or other factors. To secure the prices on this proposal, the offer must be accepted prior to the expiration da te noted. If, during the performance of this contract, the price of a product increases 3% or more as documented by factory quotes, inv oices or receipts to contractor (Rep Services, Inc.) from the date of the contract signing the price of shall be equitably adjusted by an amount reasonably n ecessary to cover such price increases. Where the delivery of a product is delayed, through no fault of contractor (RSI) as a result of the shortage or unavailability of a product, contractor (RSI) shall not be liable for any additional costs or damages associated with such delay(s). DateAuthorized ByCompany Name City of Crestview As Its: Printed Name Accepted By: (Title) The undersigned warrants that he/she is an authorized representative of the City of Crestview noted and has the requisite authority to bind the City of Crestview and/or principal. Page 128 of 260 Page 129 of 260 Page 130 of 260 Page 131 of 260 Page 132 of 260 Page 133 of 260 Page 134 of 260 Page 135 of 260 Page 136 of 260 EXT. EXT. EXT. EXT. 6' 6' 6' 6 ' 6' Δ WARNING INSTALLATION OVER A HARD SURFACE SUCH AS CONCRETE, ASPHALT, OR PACKED EARTH MAY RESULT IN SERIOUS INJURY OR DEATH FROM FALLS. Δ WARNING SURFACING AND PLAYSURFACES MAY BECOME HOT AND CAUSE BURNS. CHECK FOR HOT SURFACES PRIOR TO PLAYING ON THE PLAYGROUND. GENERAL NOTES: 1. EQUIPMENT LOCATION TO BE FIELD VERIFIED PRIOR TO CONSTRUCTION 2. ACCESSIBLE ROUTE OF TRAVEL TO THE PLAYGROUND TO BE PROVIDED BY OTHERS, UNLESS OTHERWISE NOTED 3. BASE MUST EXHIBIT POSITIVE DRAINAGE IN ALL AREAS WELCOME SIGN TO BE LOCATED IN CONSULTATION WITH OWNER 5-12 years old 0 REP SERVICES, INC. Experts at Play & Outdoor Spaces Rotary Park Crestview, FL 20041-1-2 2024.1 SCALE: 1/8" = 1' 4.0 8 16 FB C 2 4 0 . 2 . 1 . 2 TOTAL PLAY ACTIVITIES 2-5: TOTAL PLAY ACTIVITIES 5-12: ACCESSIBLE ELEVATED ACTIVITIES ACCESSIBLE GROUND-LEVEL ACTIVITIES ACCESSIBLE GROUND-LEVEL PLAY TYPESAD A S C H E D U L E REQ PROV TOTAL AREA: REQ PROV 2- 5 5- 1 2 FALL HEIGHT: USER CAPACITY: BORDER: SURFACING: DRAWN BY: SUBGRADE ELEV.: PG-1 PLAY EQUIPMENT PLAN DNW 2200 SF 5' 106 LF CURB 85 2200 SF PGG -4" BFF N/A 28 N/A N/A N/A N/A N/A N/A 8 16 5 12 3 10 11/22/2023 2:01:09 PMPage 137 of 260 EXT. EXT. EXT. EXT. 6' 6' 6' 6 ' 6' 2200 SF PGG 1" PAD, 3" STONE 5' FALL HEIGHT SUB BASE CUT -4" BFF 106 LF BORDER GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS COMM COMM COMM COMM COMM COMM COMM COMM COMM 0 REP SERVICES, INC. Experts at Play & Outdoor Spaces Rotary Park Crestview, FL 20041-1-2 2024.1 SCALE: 3/32" = 1' 5.3 11 21 TOTAL AREA: FALL HEIGHT: USER CAPACITY: BORDER: SURFACING: DRAWN BY: SUBGRADE ELEV.: PG-2 INSTALL PLAN DNW 2200 SF 5' 106 LF CURB 85 2200 SF PGG -4" BFF 11/22/2023 2:01:13 PMPage 138 of 260 Synthetic grass/turf with Perimeter Concrete Curb, 5' fall height Grade Existing subgrade Synthetic grass/turf w/infill 3" compacted #57 stone, 3/4" minus and fines, sub-base 1" Foam pad Concrete curb, or thickened sidewalk edge Nailer board REP SERVICES, INC. Experts at Play & Outdoor Spaces Rotary Park Crestview, FL 20041-1-2 2024.1 TOTAL AREA: FALL HEIGHT: USER CAPACITY: BORDER: SURFACING: DRAWN BY: SUBGRADE ELEV.: PG-3 DETAILS DNW 2200 SF 5' 106 LF CURB 85 2200 SF PGG -4" BFF 11/22/2023 2:01:14 PMPage 139 of 260 REQUEST FOR PROPOSAL NOTICE IS HEREBY GIVEN that sealed proposals will be received until 4:00 P.M., Monday, March 18, 2019, at the Clay County Admin Bldg, Purchasing Dept, Fourth floor, 477 Houston St, Green Cove Springs, FL 32043, for the following: RFP NO: 18/19-2, Various Equipment and Amenities for Parks and Playgrounds Bids will be opened at 1:00 P.M., or as soon thereafter as possible, on Tuesday, March 19, 2019 in the Clay County Admin Bldg, Conference Room “B”, Fourth floor, 477 Houston St, Green Cove Springs, Florida. Bids will not be valid unless received by the proposal deadline. All communications with the County regarding this Bid should be directed to Donna Fish, Purchasing Division, (904) 278-3761or by email: purchasing@claycountygov.com The County reserves the right to waive formalities in any bid, to reject any or all bids with or without cause, including the lack of availability of adequate funds, regulatory agency requirements, and/or to accept the bid that, in its judgment, will be in the best interest of the County of Clay. FOLLOWING THE BID OPENING AND TABULATION, A “NOTICE OF INTENT TO AWARD BID” OR A “NOTICE OF REJECTION OF ALL BIDS” WILL BE POSTED ON THE INTERNET AT: http://www.claycountygov.com/departments/purchasing-division/bcc-bid-tabs-current-bids- intent-bids-rejection-bids THIS WEB PAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY’S WEBSITE AT: www.claycountygov.com BY FOLLOWING THE “NOTICE OF INTENT BIDS” LINK UNDER THE “BUSINESS” ROLLOVER BUTTON ON THE COUNTY’S HOMEPAGE. NO OTHER NOTICE WILL BE POSTED. PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE WITHIN THE SEALED BID ENVELOPE, A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY’S PURCHASING POLICY, IF REQUIRED FOR THIS SOLICITATION, OR THE FAILURE TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN SECTION 8. (N), OF SAID POLICY, SHALL CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID SOLICITATION, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER SAID POLICY. THE COUNTY’S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY’S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE. IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS SOLICITATION REQUIRES A BID BOND, SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public Page 140 of 260 entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. --------------------------------------------END OF NOTICE----------------------------------------- (CLAY TODAY) For publication on: February 14, 2019 PLEASE SEND ORIGINAL INVOICE AND OF PROOF OF PUBLICATION TO: Clay County Board of County Commissioners Purchasing Division 477 Houston Street Green Cove Springs, Florida 32043 ATTENTION: Donna Fish Page 141 of 260 BOARD OF COUNTY COMMISSIONERS CLAY COUNTY, FLORIDA RFP NO. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS DUE DATE: Monday, March 18, 2019- 4:00 p.m. OPEN DATE: Tuesday, March 19, 2019 -1:00 p.m. Issued By: Clay County Board of County Commissioners Purchasing Department Page 142 of 260 TABLE OF CONTENTS RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS Request for Proposal Advertisement .................................................................................... 3-5 Request for Proposal Instructions ....................................................................................... 6-12 Specifications ..................................................................................................................... 13-17 Bid Forms .......................................................................................................................... 18-20 Sample Quote Sheet ................................................................................................................. 21 Corporate Details ..................................................................................................................... 22 Certification Regarding Debarment ......................................................................................... 23 Scrutinized Companies Certification ....................................................................................... 24 No Bid Statement ..................................................................................................................... 25 Procedures for Bid Opening .............................................................................................. 26-37 Attachments: Form W-9 2 Page 143 of 260 REQUEST FOR PROPOSAL NOTICE NOTICE IS HEREBY GIVEN that sealed proposals will be received until 4:00 P.M., Monday, March 18, 2019, at the Clay County Administration Building, Fourth Floor, Reception Area, 477 Houston Street, Green Cove Springs, Florida 32043, for the following: RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS Proposals will be opened at 1:00 P.M., or as soon thereafter as possible, on Tuesday, March 19, 2019 in the Clay County Administration Building, Conference Room “B”, Fourth Floor, 477 Houston Street, Green Cove Springs, Florida, in the presence of the Purchasing Department staff and all other interested persons. The opened Proposals will be read aloud, examined for conformance to specifications, tabulated, and preserved in the custody of the Purchasing Department. Proposals submitted will be evaluated by the Finance and Audit Committee. The Finance and Audit Committee of the Board will present its recommendation to the Board of County Commissioners as soon thereafter as possible. At the discretion of the Board of County Commissioners or the Finance and Audit Committee, companies submitting proposals may be requested to make oral presentations as part of the evaluation process. Proposals will not be valid unless received by the proposal deadline and in a sealed envelope marked “RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS” to be received until 4:00 P.M., Monday, March 18, 2019. Envelopes are to be submitted in person or delivered by courier to the above address. No postal mail will be accepted. During the bidding process, all prospective proposers are hereby prohibited from contacting (i) any member of the Board of County Commissioners, the County Manager or any County employee or agent regarding the solicitation in any respect during the solicitation period, and (ii) the County Manager or any County employee or agent regarding the solicitation in any respect during the evaluation period. The violation of this rule shall result in the automatic disqualification of any response to a bid solicitation submitted by the violator (as specified in Section P of Chapter 8 of the Purchasing Manual attached hereto). The no-contact rule set forth shall not apply to inquiries submitted to County employees or agents in the manner specifically provided in the bid solicitation package regarding the distribution thereof, or to communications seeking clarification regarding instructions or specifications submitted to County employees or agents in the manner specifically provided for in the bid solicitation package, or to pre-bid conferences provided for in the bid solicitation package, or to formal presentations by finalists to the Board of County Commissioners or any committee thereof specifically contemplated in the bid solicitation package. For information concerning procedures for responding to this Bid, contact the Purchasing Department, Donna Fish by email purchasing@claycountygov.com or at (904) 278-3761. The County reserves the right to waive formalities in any response, to reject any or all responses with or without cause, to waive technical and non-technical or non-material defects in the solicitation or submittal of any responses, including the lack of availability of adequate funds, regulatory agency requirements, to make award in part or completely, and/or to accept the response that, in its judgment, will be in the best interest of the County of Clay. Bid proposals in which the prices obviously are unbalanced will be rejected. 3 Page 144 of 260 FOLLOWING THE BID OPENING AND TABULATION, A “NOTICE OF INTENT TO AWARD BID” OR A “NOTICE OF REJECTION OF ALL BIDS” WILL BE POSTED ON THE INTERNET AT: http://www.claycountygov.com/departments/purchasing-division/bcc-bid-tabs-current-bids-intent- bids-rejection-bids. THIS WEB PAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY’S WEBSITE AT: www.claycountygov.com BY FOLLOWING THE “NOTICE OF INTENT BIDS” LINK UNDER THE “BUSINESS” ROLLOVER BUTTON ON THE COUNTY’S HOMEPAGE. NO OTHER NOTICE WILL BE POSTED. PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE WITHIN THE SEALED BID ENVELOPE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY’S PURCHASING POLICY, OR THE FAILURE TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN SECTION 8. (N), OF SAID POLICY, SHALL CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID SOLICITATION, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER SAID POLICY. THE COUNTY’S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY’S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE. A person or affiliate who has been placed on the convicted bidder list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted bidder list. --------------------------------------------END OF NOTICE----------------------------------------- 4 Page 145 of 260 Page 146 of 260 REQUEST FOR PROPOSAL INSTRUCTIONS RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS 1. Delivery and Receipt of Bids: All sealed Proposals submitted shall be received by the Purchasing Department of Clay County, Florida. Proposals submitted in person or by courier services will be received at: Clay County Administrative Building Fourth Floor, Reception Area 477 Houston Street, Green Cove Springs, Florida 32043 Three copies of the Proposal must be received in a sealed envelope. Proof of liability insurance, form W-9 taxpayer identification number, and bid information shall be included with all responses submitted. The words “RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS” shall be clearly marked on the front and back of the envelope containing the Proposal. 2. Due Date and Opening Date: Proposals will be received by carrier or in person until Monday, March 18, 2019 at 4:00 p.m. and will be opened on Tuesday, March 19, 2019 at 1:00 p.m. or soon thereafter, in the Clay County Administration Building, 477 Houston Street, Conference Room “B”, Fourth Floor, Green Cove Springs, Florida. Bids will be reviewed by Clay County as soon thereafter as possible. A. All Proposals will be “clocked” at the time they are received to indicate the time and date of receipt. B. Proposals WILL NOT be accepted in person after the time and date specified. C. Proposals received by carrier WILL NOT be accepted if they are received after the time and date specified regardless of the circumstances. D. No postal mail will be accepted. 3. Withdrawal of RFP: Proposals may be withdrawn by a written or faxed request by the Bidder and received by the Purchasing Department before the date and time for receiving Proposals has expired. Negligence on the part of the Bidder in preparing a Proposal is not grounds for withdrawal or modification of a Proposal after such Proposal has been opened by the County. Bidders may not withdraw or modify a Proposal after the appointed Bid Opening. Bidders may not assign or otherwise transfer their Proposals. 4. Inquiries/Questions: Any questions regarding this RFP must be directed to Donna Fish (the authorized contact person) via email at purchasing@claycountygov.com (preferred method) or by calling (904) 278-3761. Written inquiries/questions must be received by March 6, 2019. Responses to questions, clarifications, and addenda will be distributed to potential Bidders by email. It is the responsibility of interested Bidders to verify if this information has been issued prior to submitting a Bid. 6 Page 147 of 260 5. No Contact Period: During the Bidding process, all prospective Bidders are hereby prohibited from contacting (1) any member of the Board of County Commissioners, the County Manager or any County employee or agent regarding the solicitation in any respect during the solicitation period, and (2) the County Manager or any County employee or agent regarding the solicitation in any respect during the evaluation period. The violation of this rule shall result in the automatic disqualification of any Bid submitted by the violator, as specified in Section P of Chapter 8 of the Clay County Purchasing Manual. Exceptions: The no-contact rule set forth shall not apply to inquiries submitted to the authorized contact person, the pre-bid conference, or to formal presentations by finalists to the Board of County Commissioners or to the County’s evaluation committee. 6. Additional Evaluation: The County reserves the right to request any additional information from Bidders after Bid Opening and before award as may be necessary to assist in review and evaluation of any Bid prior to submittal of a recommendation for award to the Board of County Commissioners. 7. Award: The Bid will be awarded to the responsible Bidder(s) submitting a Bid determined to provide the best value to the County with price, technical, and other applicable factors considered. The County reserves the right to award to multiple bidders. 8. Waiver of Formalities/Rejection of Bids: The County reserves the right to waive formalities in any Bid, to reject any or all Bids with or without cause, to waive irregularities/technicalities, and waive technical and non-technical or non-material defects in the Bid document or submittal of any Bid. The County reserves the right to make award either in part or completely, and/or to accept the Bid that, in its judgment, will be in the best interest of the County. Bids in which the prices obviously are unbalanced will be rejected. The County reserves the right to reject any and all Bids and to re-advertise for all or any part of this solicitation as deemed in its best interest. 9. Cancellation of Bid: Clay County reserves the right to cancel a solicitation at any time prior to approval of the award. The decision to cancel a solicitation cannot be the basis for a protest under the formal protest process as referenced herein. 10. No Bid: Each company not intending to respond to this Bid should reply with a written “No Bid Statement”. Such action will maintain the company on the appropriate active Bidder solicitation list. Three (3) failures to respond to solicitations may result in deletion from the Bidder solicitation list. 11. Bid Errors: Where Bid forms have erasures or corrections, each erasure or correction must be initialed in ink by the Bidder. In case of unit price Bid items, if an error is committed in the extension of an item, the unit price as shown in the Bid response will govern. Errors between any sum, computed by the Bidder, and the correct sum thereof will be resolved in favor of the correct sum. Any discrepancy between words and numbers will be resolved in favor of the written words. 12. Deviations: Bidders are hereby advised the County will only consider Bids that meet the specifications and other requirements imposed upon them by this Bid document. In instances where a deviation is stated in the Bid Form, said Bid will be subject to rejection by the County in recognition of the fact that said Bid does not meet the exact requirements imposed upon the Bidder by the Bid or Contract documents. 7 Page 148 of 260 13. Bid Protests: Any company affected adversely by the County’s decision may file with the County Purchasing Department a “Notice of Protest” in writing within 72 hours after the posting of the recommended award. Failure to file a written Notice of Protest shall constitute a waiver of proceedings under Chapter 8 (N) of the Clay County Purchasing Policies. Failure to file a written petition initiating a formal protest proceeding within the time frame and in the manner prescribed in Section 8 (N) of said policy shall constitute a waiver of the right to protest the Bid solicitation, any addendum thereto, or the Bid award recommendation or decision, and to initiate a formal protest proceeding under said policy. The County’s Purchasing Policy may be viewed at the County’s website by following the appropriate links from the Homepage. 14. Public Entity Crimes: Pursuant to Section 287.133(2)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid for a Contract to provide any goods or services to a public entity, may not submit a Bid for a Contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submitting a Bid, Bidder attests that they have not been placed on the “Convicted Vendor List”. 15. Debarment: By submitting a Proposal, the Bidder certifies that it is not currently debarred from submitting proposals for contracts issued by any political subdivision or agency of the State of Florida and that it is not an agent of a person or entity that is currently debarred from submitting proposals for contracts issued by any subdivision or agency of the State of Florida. 16. Laws and Regulations: The Bidder shall comply with all laws and regulations applicable to provide the goods and/or services specified in this solicitation. The Bidder shall be familiar with all federal, state and local laws that may affect the goods and/or services offered. All applicable Federal and State laws, municipal and Clay County ordinances, and the rules and regulations of all authorities having jurisdiction over any part of the project shall apply to the entire project and Contract. 17.Scrutinized Companies Certification: In compliance with subsection (5) of Section 287.135(5), Florida Statutes the Bidder certifies that the company is not participating in a boycott of Israel as defined in subsection (1) of the Statute; is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List as referred to in subsection (2) of the Statute; and does not have business operations in Cuba or Syria as defined in subsection (1) of the Statute. The included Scrutinized Companies Certification Form must be completed and returned as part of the bid submittal. 18. Laws and Regulations: The Bidder shall comply with all laws and regulations applicable to provide the goods and/or services specified in this solicitation. The Bidder shall be familiar with all federal, state and local laws that may affect the goods and/or services offered. All applicable Federal and State laws, municipal and Clay County ordinances, and the rules and regulations of all authorities having jurisdiction over any part of the project shall apply to the entire project and Contract. 8 Page 149 of 260 19. Copyright Restrictions: Both the County seal and the County logo are being registered for a copyright. Neither the Clay County seal nor the logo may be used or provided to non-Clay County government users for use on company Bids, presentations, etc. 20. Indemnification: The awarded Bidder shall indemnify and hold harmless the County, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the company and other persons employed or utilized by the company in the performance of the Contract. The provisions of Florida Statute 768.28 applicable to Clay County, Florida apply in full to this Contract. Any legal actions to recover monetary damages in tort for injury or loss of property, personal injury, or death caused by the negligent or wrongful act or omission of any employee of the County acting within the scope of his/her office or employment are subject to the limitations specified in this statute. No officer, employee or agent of the County acting within the scope of his/her employment or function shall be held personally liable in tort or named as a defendant in any action for any or damage suffered as a result of any act, event, or failure to act. The County shall not be liable in tort for the acts or omissions of an officer, employee, or agent committed while acting outside the course and scope of his/her employment. This exclusion includes actions committed in bad faith or with malicious purpose, or in a manner exhibiting wanton and willful disregard of human rights, safety, or property. 21. Insurance Requirements: Prior to commencement of the project, the awarded Bidder shall provide the County Purchasing Department with proof of the following insurance: a. Commercial General Liability 1. General Aggregate $1,000,000 2. Products and Completed Operations Aggregate $1,000,000 3. Personal and Advertising Injury $1,000,000 4. Each Occurrence $1,000,000 5. Fire Damage (any one fire) $ 50,000 6. Medical Expense (any one person) $ 5,000 b. Automobile Liability 1. Any automobile-Combined bodily injury/property damage, $1,000,000 with minimum limits for all additional coverages as required by Florida law c. Workers Compensation/Employers Liability 1. Workers Compensation statutory limits 2. Employers Liability a. Each Accident $ 100,000 b. Disease-Policy $ 500,000 c. Disease-Each Employee $ 100,000 d. Professional Liability 1. When required by Contract-per occurrence $ 1,000,000 9 Page 150 of 260 The awarded Bidder must maintain insurance coverage at the above-prescribed levels through the date of completion of the project and such coverage must include all independent Contractors and Subcontractors. Either prior to, or simultaneously with the execution of the Contract, the awarded Bidder must deliver certificates of insurance for the required insurance coverage to the County naming “Clay County, a political subdivision of the State of Florida, the Board of County Commissioners, Clay County, Florida; and all public agencies of Clay County, as their interests may appear” as “Additional Insured.” Said certificates of insurance shall also include a thirty- day prior written notice of cancellation, modification or non-renewal to be provided to the County. 22. Performance and Payment Bond Requirements: Performance and Payment Bonds are not required for projects of $200,000.00 or less. Prior to commencement of a project exceeding $200,000.00, the awarded Bidder shall file a 100% Performance Bond and Payment Bond (using Clay County’s Standard Form) in the Public Record of Clay County, Florida, Recording Dept./Room 130, 825 North Orange Avenue, Green Cove Springs, Florida 32043. The recorded Performance and Payment Bonds shall be provided prior to the commencement of construction to Clay County Purchasing Department, PO Box 1366, Green Cove Springs, Florida 32043. Performance and Payment Bonds must be increased in accordance with any change order increases on the project. 23. Bid Preparation Costs: By submission of a Bid, the Bidder agrees that all costs associated with the preparation of his/her Bid will be the sole responsibility of the Bidder and shall not be borne by the County. The Bidder also agrees that the County bears no responsibility for any costs associated with the preparation of their Bid and/or any administrative or judicial proceedings resulting from the solicitation process. 24. Business Registration Requirement: In accordance with Chapters 605-623, Florida Statutes, in order to do business in the State of Florida, corporations (and other business designations) are required to be registered and in good standing with the Department of State, Division of Corporations. To be eligible to receive a contract and/or purchase order registration must be accomplished prior to the initial posting indicating intent to award to that vendor. Failure to be registered may be cause for disqualification. Contact the Division of Corporations at (850) 245- 6000. Online-filing is available at: http://dos.myflorida.com/sunbiz 25. Contractor Qualifications and Requirements: At the time of Bid Opening, all Bidders must be certified or registered pursuant to Chapter 489, Florida Statutes, or hold a Clay County certification under Article III of Chapter 7 of the Clay County Code, as applicable, at the time of submitting a Bid. All Bidders must submit evidence of current state certification or registration, or County certification, as applicable, prior to award of this Bid. The following licensing requirements shall apply when the applicable Florida statute mandates specific licensing for Contractors engaged in the type of work covered by this solicitation. a. State of Florida, Department of Professional Regulation, Construction Industries Licensing Board and licensed by other federal, state, regional, county or municipal agencies having jurisdiction over the specified construction work. b. Said licenses shall be in the Bidder's name as it appears on the Bid Form. Bidder shall supply a copy of each applicable license showing the appropriate license numbers, with expiration 10 Page 151 of 260 dates as required by the County. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the Bid and/or termination of the Contract. c. Subcontractors Contracted by the Prime Contractor shall be licensed in their respective fields to obtain construction permits from the County. Said license must be in the name of the subcontractor. The following licensing requirements shall apply when applicable (Contractor Prequalification): Florida Law and Rules of the State of Florida, Department of Transportation, require contractors to be prequalified with the Department in order to bid for the performance of road, bridge, or public transportation construction contracts greater than $250,000.00. The Contractor Prequalification process results in the issuance of a Certificate of Qualification for each successful applicant which lists the approved work classes and the Maximum Capacity Rating in dollars. It is the responsibility of potential bidders to review the requirement and meet the qualifications listed at: http://www.dot.state.fl.us/cc- admin/PreQual_Info/prequalified.shtm. Contractors not meeting the applicable work types associated with the scope of the work may utilize subcontractors to assist with meeting the requirement of all necessary prequalification work classes. 26. Qualification: The County shall have the right to review the references, experience of assigned personnel, and qualifications of the Contractor in order to make the final determination of acceptability of the Contractor to be awarded the Contract and construct the work. The Board of County Commissioners may reject, at its sole discretion, any Bidder the Commission finds to lack, or who’s present or former executive employees, officers, directors, stockholders, partners or owners are found by the Commission to lack honesty, integrity, or moral responsibility. The Commission's finding may be based on any of the following factors: the disclosure required herein, the County's own investigation, public records, or any other reliable source of information. The Commission may also reject any Bidder failing to make the disclosure required herein. By submitting a Bid, Bidder recognizes and accepts that the Board of County Commissioners may reject any Bid at its sole discretion and the Bidder waives any claim it might have for damages or other relief arising from the rejection of its Bid or resulting directly or indirectly from the rejection of its Bid based on these grounds or from the disclosure of any pertinent information relating to the reasons for rejection of its Bid. 27. Subcontractors: The County reserves the right to approve all Subcontractors for this Contract. If Subcontractors are to be utilized, their names and references must be included within this Bid. Responsibility for the performance of the Contract remains with the main Contractor exclusively. After the commencement of the project, subcontractors may be added or modified during the Contract period only with prior written permission from the County, and only for reasonable cause, as judged by the County. 28. Interpretation of Plans and Specifications: No interpretation of the meaning of the plans, specifications, or other Contract documents will be made to any Bidder orally. Every request for interpretation should be in writing addressed to the Purchasing Department. To be given consideration, such requests must be received no later than March 6, 2019. 11 Page 152 of 260 Any and all such interpretations and any supplemental instructions will be in the form of a written addendum. All Addenda issued shall become part of the Bid and Contract documents, and receipt must be acknowledged on the Bid Form, by completion of the applicable information on the Addendum, and submitting it with the Bid. Failure to acknowledge Addenda which have no effect on the competitive nature of the bidding process may be a waiveable deviation at the County’s sole discretion. 29. Conflict of Interest: The award hereunder is subject to Chapter 112, Florida Statutes. All proposers must disclose with their Proposal, any personal or organizational conflicts of interest pursuant to Section 112.313, Florida Statutes, the name of any officer, director, or agent who is also an employee of the Clay County Board of County Commissioners. Further, all proposers must disclose the name of any Clay County Board of County Commissioners employee who owns, directly or indirectly, an interest of the proposer’s firm or any of its branches. 30. Use of Contract by Other Government Agencies: At the option of the Bidder, the use of the Contract resulting from this solicitation may be extended to other governmental agencies, including the State of Florida, its agencies, political subdivisions, counties, and cities. Each governmental agency allowed by the Bidder to use this Contract shall do so independent of any other governmental entity. Each agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received and accepted. No agency receives any liability by virtue of this bid and subsequent contract award. 31. Execution of Contract and Notice to Proceed: The awarded Bidder may be required to sign a written Contract. Said Contract will evidence in written form the agreement between the parties. 32. All payments made under this Bid will be made in accordance with the Local Government Prompt Payment Act; in effect, not later than 45 days from receipt of proper invoice. 33. At the discretion of the Board of County Commissioners any Committee contemplated herein, Vendors submitting proposals may be requested to make oral presentations as part of the evaluation process. 12 Page 153 of 260 RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS – SCOPE OF SERVICES (Provided by Parks and Recreation Department) SCOPE: The purpose of this bid invitation: 1. Establish a firm, fixed percentage discount from manufacturer’s and/or bidder’s current catalog/supply/product information price list for the purchase of various equipment and amenities for parks and playgrounds as requested by the Clay County Division of Parks and Recreation. The County reserves the right to award to multiple bidders. 2. Establish a firm, fixed percentage of manufacturer’s and/or bidder’s current catalog/supply/product information price list, after applying the above requested discount for purchase, for the installation of various equipment and amenities. It is understood that bidder’s current catalog/supply/product information price list are subject to change; however, percentages shall remain fixed. No extra charges or compensation will be allowed for installation above and beyond what has already been presented in your bid. If the bidder offers specialized catalogs, the catalogs must be submitted separately from any other catalog offered by the bidder. 3. This bid is also a means for qualifying vendors for ball park lighting services. Qualifying vendors will be requested to provide pricing on a project by project basis as defined in the method of ordering section of this bid utilizing prices provided in bid response. The qualified vendor(s) providing the lowest responsive quote will be awarded the project. 4. There is no guarantee any purchases will be made after award. Purchase orders will be issued subject to availability of funds. RESPONSIBILITY: Bidder shall be responsible for all labor, materials, equipment, supervision, off-loading, storage, and installation, of various equipment and amenities for parks and playground equipment or amenities ordered, unless otherwise specified by the County. The County may elect, in certain circumstances, to purchase only materials and have those materials installed by others (e.g., volunteers, County staff). These items will be shipped to a designated location and off-loaded by the bidder or bidder’s representative. QUALIFICATION OF INSTALLERS: If a bidder utilizes a sub-contracted installer for any park or playground equipment, a list of sub- contracted installers must be included with their bid. Additionally, the bidder must supply WRITTEN FACTORY/MANUFACTURER CERTIFICATION that its installer, or its sub- contracted installer, is an authorized installer, certified to install various equipment and amenities for parks and playground equipment as required by each manufacturer. CATALOGS AND MANUFACTURER SUGGESTED RETAIL PRICE (MSRP) LISTS: Each bidder shall submit with this bid, at no charge, two (2) sets of each current catalog/supply/product information price list as well as current MSRP list for each catalog 13 Page 154 of 260 submitted. All catalogs and/or MSRP lists shall clearly identify bidder’s name, address and telephone number. The vendor shall supply at no charge, two (2) sets of each then current catalog/supply/product information price list as well as current MSRP list for each catalog submitted upon price changes. At renewal time Vendor may request that new manufacturers be added. County reserves the right to approve or deny this request. COMPLIANCE WITH LAWS AND CODES: Bidders must strictly comply with Federal, State and local building and safety codes. Equipment must meet all State and Federal safety regulations. The following publications (issue in effect on date of invitation to bid) shall form a part of this specification: A. American Society for Testing and Materials (ASTM): ASTM-F1487 Standards – Methods of testing Playground Equipment for Public Use. ASTM-F1292 Standards - Method for testing various surfacing materials to determine their “critical height” (the fall height below which a life threatening head injury would not be expected to occur) Copies may be obtained from the - American Society for Testing and Materials 100 Barr Harbor Drive West Conshohocken, PA 19428 B. Consumer Product Safety Commission (CPSC) – printed Handbook for Public Playground Safety. Copies may be obtained from the - US Consumer Product Safety Commission 4330 East West Highway Bethesda, MD 20814 (301) 504-7923 C. National Playground Safety Institute (NPSI) – identification of 12 leading causes of injuries on playgrounds. Copies may be obtained from the - National Recreation and Park Association 22377 Belmont Ridge Road Ashburn, VA 20148-4150 (703) 858-0784 D. Americans with Disabilities Act (ADA) Regulations for Title III, Appendix A, Standards for Accessible Design, issued by the Department of Justice. 14 Page 155 of 260 Copies may be obtained by calling: (800) 514-0301 Bidders certify that all products (materials, equipment, processes, age appropriate signage, or other items supplied in response to this bid) contained in its bid meet all Federal and State requirements, Upon completion of installation of play equipment and/or playground surfacing, bidder shall furnish to the County a certificate so stating the equipment /surfacing and its installation meet all Federal and State requirements as outlined in the above publications. Bidders further certify that if the product(s) delivered and/or installed are subsequently found to be deficient in any of the aforementioned requirements in effect on date of delivery, all costs necessary to bring the product(s) and installation into compliance shall be borne by the bidder. INVOICING: Invoices may be issued once equipment, materials, and supplies are delivered and/or installed to the county’s satisfaction. At a minimum, invoices must include: Purchase Order Number, Item Number and Description, Date of Shipment, Quantity Ordered, Unit Price, Unit of Measure, and a total for all purchases. Standard payment terms are Net 45 days per the Local Government Prompt Payment Act. TERMS OF CONTRACT: The term of bid award for various equipment and amenities for parks and playgrounds will be three (3) years, with two (2) one (1) year renewal options. Discounts from this solicitation shall prevail for the full duration of the contract and including subsequent extensions. County reserves the right to use other available bids or contracts when in the best interest of the County. METHOD OF ORDERING: The County may generate a Request for Quotation, on an “as needed” basis, for park and playground equipment and/or ball field lighting together with a request for additional services required to complete that project (see attached Quote sample sheet). The County reserves the right to send such Request for Quotation to any or all awarded bidders. The Request for Quotation can define the project exactly or the Request for Quotation can describe a desired end result, allowing the bidder to design the park or playground site. After generating a Request for Quotation for a project, and before bidder’s submission of its quotation in response to the Request for Quotation, the County may require requested bidder (s) to attend a site visit with County personnel to familiarize the bidder(s) with the site and determine additional services that may be required to complete the project. Bidders will be responsible for the accuracy of all fixed measurements. The bidder’s quotation in response to the Request for Quotation must contain each of the following: 15 Page 156 of 260 • A detailed breakdown of the cost for the entire project. Descriptions of additional services related to the project, together with their price, shall also be listed. • Include Catalog Name, Number and associated discount. When quoting projects where freight would be charged, those costs must be included in quote so freight charges can appear on the purchase order. Freight charges for equipment must be pre-paid and added to the invoice. • Names of any and all subcontractors on the project. It is understood the bidder remains responsible for project completion and acceptance by the County. The County reserves the right to reject any quotation in response to a Request for Quotation if said quotation names a subcontractor who has, in the sole opinion of the County, previously failed in the proper performance of an award or failed to deliver on time contracts of a similar nature, or who is not in a position to perform properly under this award. • Project Completion Date. • Include an updated catalog, if needed and updated MSRP lists for the park and play equipment specifically quoted. The County will generate purchase orders as a result of approved “Request for Quotations” submitted, at the sole discretion of the County. The County reserves the right to not award to any, or to use other available bids or contracts when in the best interest of the County. PROMOTIONAL PRICING: During the contract period, bidders shall extend any pricing offered on a “promotional” basis from the manufacturer to the county. It will be the bidder’s responsibility to monitor said items and report any that are or will be offered at lower prices. SUPERVISION: A bidder’s job supervisor/representative shall be on the work site at all times and be thoroughly knowledgeable of the materials, job requirements, plans, specifications and installation functions. Contractors shall be responsible for the appearance of all working personnel assigned to the project (clean and appropriately dressed at all times). JOB COMPLETION: Bidder/installer shall be responsible for all materials received and signed for from date of order to completion of job installation. Bidder/installer shall be responsible for cleanup and removal of all debris resulting in job completion. Bidder/installer shall be responsible for restoring the work site to its original condition at the completion of the project. This shall include re-sodding of the area affected by their work with sod which is of the same variety and quality as the surrounding sod. Where no sod exists prior to installation, the contractor shall restore grade to a level consistent with the surrounding grade. 16 Page 157 of 260 RESPONSIBILITY FOR DAMAGES AND PRESERVATION OF PROPERTY: The bidder shall use due care to avoid damaging all property associated with, adjacent to, or in any way affected by the work being performed. The bidder shall be responsible for the protection of all buildings, structures, and utilities that are underground, above ground, or on the surface from their operations that may be hazardous and/or damaging to said facilities. Bidder shall leave work site in a neat and orderly fashion at the end of each work day. Any damage occurring to such items by bidder shall be immediately repaired or replaced to a condition at least equal to that which existed prior to the damage. All costs incurred for repair or replacement shall be borne by the successful bidder. Any damages not repaired or replaced by the bidder within ten (10) calendar days from notification will be fixed by the County or its contractor and the cost shall be paid by the bidder or deducted from their invoice. VIOLATIONS/DEFAULT: In the event the awarded bidder(s) should violate any provisions of this bid, such bidder will be given written notice stating the deficiencies and given ten (10) days to correct deficiencies found. The County reserves the right to terminate any bid, contract, or purchase order at any time due to any violation. In the event the awarded bidder(s) should breach this contract, the County reserves the right to seek all remedies in law and/or in equity. Failure of an awarded bidder to adhere to completion dates defined by bidder and County may result in no further purchase being made with such bidder under this Bid. 17 Page 158 of 260 BID FORM RFP No.18/19-2,VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS Bidder:Rep Services,Inc. Address:581 Technology Park.Suite 1QQ9 City,State and Zip:Lake Mary FL 32746 Phone:407-831-9653 Email:nathan@repservices.com Contact Name(s):Nathan AlmonAfa Signature of Bidder *Bidder can provide additional price information related to Ball Field Lighting MANUFACTURER CATALOGS: Manufacturer:Landscape Structures Playground Equipment Fixed Percentage Discount off MSRP:2% Custom equipment priced per project and is not included in standard price list. Installation (Fixed Percentage of cost after discounts of equipment):50% tz± Manufacturer:Skyways Shade Fixed Percentage Discount off MSRP:2 % Custom shade priced per project Installation (Fixed Percentage of cost after discounts of equipment):75% 75%Fixed Percentage does not include:foundations,concrete slabs,or permitting,. Manufacturer:USA Shade Fixed Percentage Discount off MSRP:2% Custom shade priced per project. Installation (Fixed Percentage of cost after discounts of equipment):75% 75%Fixed Percentage does not include:foundations,concrete slabs or permitting. Manufacturer:Poiigon/Parasol Shade Fixed Percentage Discount off MSRP:2% Shades &shelters priced as custom. Installation (Fixed Percentage of cost after discounts of equipment):75% 75%Fixed Percentage does not include:foundations,concrete slabs or permitting. (MULTIPLE SHEETS CAN BE USED) 18 Page 159 of 260 BID FORM RFP No.18/19-2,VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS Bidder:Rep Services,Inc. Address:581 Technology Park City,State and Zip:Lake Mary FL 32 ^46 Phone:407-831-9658 Email:nathan@repservices.com Contact Name(s):Nathan Aimon r \ f '&.ZSJ Signature of Bidder *Bidder can provide additional price information related to Ball Field Lighting MANUFACTURER CATALOGS: Manufacturer:Aquatix Fixed Percentage Discount off MSRP:2 % Installation (Fixed Percentage of cost after discounts of equipment):100 % Manufacturer:Porter/Poligon Shelters Fixed Percentage Discount off MSRP:2 % Shelters priced as custom per project. Installation (Fixed Percentage of cost after discounts of equipment):75% 75%Fixed Percentage does not induce foundations,concrete slabs or permitting. Manufacturer:DuMor Site Furnishings Fixed Percentage Discount off MSRP:2% Custom equipment priced separately and is not included in standard price list Installation (Fixed Percentage of cost after discounts of equipment):50% Manufacturer:Anova Site Furnishings Fixed Percentage Discount off MSRP:2% Custom equipment priced separately and is not included in standard price list. Installation (Fixed Percentage of cost after discounts of equipment):50 % (MULTIPLE SHEETS CAN BE USED) 18 Page 160 of 260 BID FORM RFP No.18/19-2.VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS Bidder:Rep Services,inc. Address:581 Technology Park City,State and Zip:Lake Mary .FL Phone:407-831-9658 Email:nathan@repservices.com Contact Namefsl:Nathan Almon /0 /» i Signature of Bidder *Bidder can provide additional price information related to Ball Field Lighting MANUFACTURER CATALOGS: Manufacturer:Hanover Specialites Poured in place Safety Surfacinfl-EPDM,Bondflex &Granuflex Fixed Percentage Discount off MSRP:2 % Installation (Fixed Percentage of cost after discounts of equipment):Installation included in price per SF Manufacturer:No Fault Safety Surfacing Fixed Percentage Discount off MSRP:2% Installation (Fixed Percentage of cost after discounts of equipment):lnstrlht:o -included in price per SF Manufacturer:ForeverLawr. Fixed Percentage Discount off MSRP:2 % Installation (Fixed Percentage of cost after discounts of equipment):Installation included in price per SF Manufacturer:Irvine Wood Recovery Fixed Percentage Discount off MSRP:2% Installation (Fixed Percentage of cost after discounts of equipment):50 % (MULTIPLE SHEETS CAN BE USED) 18 Page 161 of 260 Page 162 of 260 RFP #18-19-2, Various Equipment And Amenities For Parks And Playgrounds SUB-CONTRACTOR EQUIPMENT INSTALLERS: Business Name: Address: Phone Number: Contact Name: Business Name: Address: Phone Number: Contact Name: Business Name: Address: Phone Number: Contact Name: Note: Upon request bidders must supply WRITTEN CERTIFICATION (s) naming bidder, and/or each of its sub-contractor installer(s), as an authorized installer certified to install park and playground equipment as required by each manufacturer. Installers shall have a Certified National Playground Safety Inspector (NPSI) present during installations and repairs. (MULTIPLE SHEETS CAN BE USED) 19 Page 163 of 260 WARRANTY INFORMATION FORM MAKE AND MODEL OF EQUIPMENT PROPOSED:See attached warranties Is there a warranty on the equipment proposed?X Yes No Does the warranty apply to ALL components or only part?(State Explicitly) See attached warranties Parts Warranty Period:Service Warranty Period: Nearest source for parts and/or service center (s): Rep Services,Inc.581 Technology Park,Suite 1009.Lake Mary FI 32746 Contact Carrie Humbert.Phone-407-915-7855.E-mail-chumbert@repservices.com Name,address and phone number of the authorized service center (s): 1)See above 2) 3) Name,address and phone number of the authority issuing this warranty:(Manufacturer,Distributor,etc.) See attached warranties COPY OF COMPLETE WARRANTY STATEMENT IS SUBMITTED HEREWITH:_X Yes No Name of Bidder:Nathan Almon Signature Title President Phone Number 407 -831-9658 (MULTIPLE SHEETS CAN BE USED) 20 Page 164 of 260 Example Request for Quotation Various Equipment and Amenities for Parks and Playgrounds Description of Project: A site plan (not to scale), along with drawing of proposed amenities, is attached. A mandatory site visit is scheduled for at . Price Quotation: Manufacturer Item and Page Number Quantity MSRP Unit Price Contract Discount Extended Price *When quoting projects where freight would be charged, include those costs so freight charges can appear on the purchase order. Freight charges for equipment must be pre-paid and added to the invoice. Additional Services Required: Description Quantity Unit Price Extended Price Total: $ List any Subcontractors: 1. Name 2. Address 3. Telephone Number 4. Contact Name 5. Designated Work 6. Subcontractor Cost 21 Page 165 of 260 RFP No.18/19-2,VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS CORPORATE DETAIL Failure to complete all fields may result in your bid being rejected as non-responsive. COMPANY NAME:Rep Services,Inc, ADDRESS:581 Technology Park,Suite 1009 Lake Mary,FL 32745 TELEPHONE:407-831-9658 FAX #: E-MAIL: 866-232-8532 nathan @repservices.com Name of Person submitting Bid:Nathan Almon Title:President Signature: Date: ADDENDA ACKNOWLEDGMENT: Bidder acknowledges receipt of the following addendum: Addendum No.Date:Acknowledged by: Addendum No.Date:Acknowledged by: Addendum No.Date:Acknowledged by: 22 Page 166 of 260 Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion Form RFP No.18/19-2.VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS (1)The prospective Vendor,Rep Services ,hr-,certifies,by submission of this document,that neither it nor its principals is presently debarred,suspended, proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal Department or Agency. (2)Where the Vendor is unable to certify to the above statement,the prospective Vendor shall attach an explanation to this form. Vendor: Rep Services,Inc. By:</L Signature Nathan Almon/President Name and Title 581 Technology Park.Suite 1009 Street Address Lake Mary,FL 32746 City,State,Zip Date 23 Page 167 of 260 Scrutinized Companies Certification [Clay County RFP No.18/19-2,VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS1 Name of Company:1 Rep Services,Inc. In compliance with subsection (5)of Section 287.135(5),Florida Statutes (the Statute),the undersigned hereby certifies that the company named above is not participating in a boycott of Israel as defined in subsection (1)of the Statute;is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List as referred to in subsection (2)of the Statute;and does not have business operations in Cuba or Syria as defined in subsection (1)of the Statute. Insert Name of Company: Rep Services,Inc. (Seal ) By:Nathan Alnon si Its President 1 “Company”means a sole proprietorship,organization,association,corporation,partnership,joint venture,limited partnership,limited liability partnership,limited liability company,or other entity or business association,including all wholly owned subsidiaries,majority-owned subsidiaries,parent companies,or affiliates of such entities or business associations,that exists for the purpose of making profit. 24 Page 168 of 260 “NO BID” Statement RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS If your company does not intend to bid on this procurement, please complete and return this form prior to the date shown for receipt of Bids to: Clay County Purchasing Department, Attn: Donna Fish, 477 Houston Street, Green Cove Springs, FL 32043 We, the undersigned, decline to bid on the above referenced invitation to bid for the following reasons: Specifications are too restrictive (please explain below or attach separately) Unable to meet specifications Specifications were unclear (please explain below or attach separately) Insufficient time to respond We do not offer this product or service Our schedule would not permit us to perform at this time Unable to meet bond requirements Other (please explain below or attach separately) Remarks: _________________________________________________________________________ ______________________________________________________________________ Company Name: Telephone #:_____________________ Signature: Fax #: ________________________ Print Name: Title: __________________________ Address: _________________________________________________________________ City: Zip: _______________________________________ 25 Page 169 of 260 CHAPTER 8: PROCEDURES FOR PUBLIC BID OPENINGS (A) Purpose: The purpose of this chapter is to specify procedures for the submittal, receipt, opening and recording of all formal bids required by all of the various laws, ordinances, and other procedures and manuals governing the solicitation and awarding of public bids in Clay County, Florida, including but not limited to: a. Section 336.44, Florida Statues (2001). b. Applicable Provisions of Clay County Code. c. Florida Department of Transportation Standard Specifications, most recent edition. (B) Time of Opening: All bids shall be submitted to the Purchasing department, 4th Floor, Clay County Administration Building, 477 Houston Street, Green Cove Springs, Florida, which shall record receipt thereof by date and time on the bid envelope. Upon receipt, the Purchasing department will maintain custody and control of all bid submittals until after they have been opened. The deadline for a particular bid submittal shall be 4:00 P.M., of the Monday immediately preceding the Tuesday upon which the bid is to be opened. No bid shall be opened unless and until proof by publisher's affidavit of publication of the bid solicitation is received and filed by the Purchasing department. Bidders and the public are welcomed to attend the opening and all subsequent committee and commission meetings related to the bids. (C) Form of Bid Submittal: All bids shall be submitted in triplicate, (and if applicable only on the forms provided by the County or its staff). Each bid and its accompanying materials shall be submitted in a single, sealed and opaque envelope. The following items shall be prominently marked on the cover of the envelope by the party making the submittal prior thereto: a. The number assigned to the particular bid solicitation. b. The title of the bid exactly as it appeared in the published solicitation. c. The date of the bid opening. (D) Bid Receipt Procedure: The County Manager shall, in cooperation with his or her Department heads and the Purchasing department, assign a specific and discrete number and title to each bid solicitation, which shall be contained in the Request for Bids, the newspaper publication, specifications and the Bid Form thereof. Three copies of each request for bid shall be submitted to the Purchasing department for distribution as provided in Section F hereof, and the "Request For Bids" shall be signed prior to publication. (E) Place of Opening: All bids properly submitted shall be opened in a public location so designated in the bid solicitation. (F) Distribution of Copies: Upon the opening of a bid, one copy shall be distributed to the head of the originating department. Purchasing shall submit to the Finance committee of the Board a tabulated list of all bidders and their bids, including bid number, name, staff assigned, a recommendation to include but not be limited to the lowest responsive and responsible bid, or in a proper circumstance the best bid, budget information and alternatives. All staff assigned to evaluate bid and RFP responses shall do so observing all requirements of the Sunshine Law and 26 Page 170 of 260 in meetings noticed at least 72 hours in advance thereof. The Purchasing department shall serve as the permanent record holder for the County Manager. (G) Committee Review, Report and Recommendations: Bids shall be reviewed by the Board’s Finance committee following the bid opening. The Committee should, in the absence of unusual circumstances, report its recommendation to the Board at the Board's next regularly scheduled meeting, which shall include a tabulated list of all bidders and their bids. In all events, the County Manager shall cause to be spread upon the minutes of the regular meeting of the Board next following the opening of a particular bid, a list of all bidders and their bids. Upon being awarded a bid, and if a contract is entered into with the successful bidder then the County’s Standard Addendum and IRS Form W-9, Request for Taxpayer Identification and Certification must be completed. (H) Ineligible Bid: Any bid that does not meet the foregoing requirements for form, time of submittal, number of copies or the specifications advertised will be rejected and the reasons stated therefor; provided that the Purchasing department shall reject and return unopened all bids which do not meet the foregoing requirements for time of submittal, or envelope markings. Bids that do not meet requirements for form will be rejected and declared "No Bid". The Board reserves the power to reject all bids and in its discretion to re-advertise the solicitation. (I) Bid Withdrawal Period: Any bid submitted requires a five (5) percent bond unless waived by the Board prior to solicitation, which cannot be withdrawn for a period of 30 days subsequent to the date of the bid opening, notice of which shall be incorporated in all requests for bids. As used herein, the term bond shall include cashier or certified checks payable to the County. All such checks shall be held by the Finance department for safekeeping immediately upon acceptance of the bid (but not deposited). The Finance department is hereby authorized to return each bond to the submitting party, as soon as practicable, upon written request to the Finance department, but only after a bid and contract have been awarded and executed between the County and the successful bidder for a particular project, or in the event that all bids have been rejected by the Board, or in the event the time provided that the bid shall remain in effect shall have expired and the bid submitter requests its return in writing. (1) Vendors bidding on SHIP rehabilitation projects are exempt from the bid bond requirements delineated in 8(I) above or as may be otherwise stated elsewhere in this policy document. (2) Vendors bidding on commodities price contracts, or any other type of contract that does not commit the Board to an actual exchange transaction (purchase) but rather seeks only a fixed unit price commitment from a vendor in the event a future purchase decision is made, shall be exempt from the bid bond requirements delineated in 8(I) above or as may be otherwise stated elsewhere in this policy document. (J) Bid Addenda: All addenda distributed subsequent to the initial distribution of specifications shall be sent by certified mail/return receipt requested, said return receipt to be returned to the Purchasing department identified by bid number. Prior to mailing, a copy of each addendum shall be received by the Purchasing department, provided that no addendum shall be mailed later than five (5) working days prior to the scheduled bid opening date. 27 Page 171 of 260 (K) Bid Tabulation Form: The bid Tabulation Form used at bid openings shall include a place thereon for three witnesses to sign. This procedure will eliminate the need for signing each individual bid at the time of opening, thus requiring the three witnesses to sign only once for each bid number submitted. (L) Authority to Delay Bid Openings: The County Manager is hereby authorized, without seeking prior approval of the Board in any particular case, to order a delay of any bid opening from its scheduled date and time to a time certain on the agenda of the next regularly scheduled meeting of the Board, or such special meeting called for such purpose. The delay may be ordered at any time prior to the time of the scheduled opening, provided that such order be in writing, addressed and delivered to the Purchasing department with a copy delivered to the County Manager, and that copies thereof be mailed by certified mail, return receipt requested to all responding bidders as soon thereafter as is reasonably practicable. Upon receipt of the order, the Purchasing department shall immediately record the date and time thereof. The Purchasing department shall continue to accept sealed bids up until the applicable deadline. At the date and time originally scheduled for the bid opening, the Purchasing department shall announce the delay order to all in attendance and shall continue to maintain in its custody all properly submitted sealed bids until further order of the Board. At the time certain scheduled before the Board, the County Manager shall present his reason or reasons for the delay order and his recommendation for disposition of bids submitted. The Board may order the bids to be opened then and there, or at some other time and date certain; it may cancel the bid and order the return of all bids unopened; it may order a further delay of the bid opening; or it may make any other order appropriate to the circumstances. If the bids are ultimately opened, they shall be reviewed as provided elsewhere herein. If a delay occurs as provided herein, then the 30 day withdrawal period as provided in 8(I) shall commence upon the date of the actual bid opening, provided such date is not more than 60 days subsequent to the originally scheduled date. No delay shall be ordered beyond such 60 day period, unless the parties submitting timely bids consent to such delay in writing. In no event is the County Manager authorized to extend the deadline for bid submittals for any particular project, only the bid opening date. (M) Contractor's Insurance Requirement: 1. Any Contractor submitting a bid for any public works project must include, within its initial bid response, proof of the following insurance, in effect continuously from the date of submittal through the 60 days subsequent to the scheduled bid opening date: a. Commercial General Liability 1. General Aggregate $1,000,000 2. Products and Completed Operations Aggregate $1,000,000 3. Personal and Advertising Injury $1,000,000 4. Each Occurrence $1,000,000 5. Fire Damage (any one fire) $ 50,000 6. Medical Expense (any one person) $ 5,000 b. Automobile Liability 1. Any automobile-Combined bodily injury/property damage, $1,000,000 with minimum limits for all additional coverage as required by Florida law 28 Page 172 of 260 c. Workers Compensation/Employers Liability 1. Workers Compensation statutory limits 2. Employers Liability a. Each Accident $ 100,000 b. Disease-Policy $ 500,000 c. Disease-Each Employee $ 100,000 d. Professional Liability 1. When required by contract-per occurrence $1,000,000 2. Upon being awarded the bid, the contractor must provide proof that such insurance will be in effect from the date of commencement of the project. The contractor will maintain insurance coverage at the above-prescribed levels through the date of completion of the project and that coverage will include all independent contractors and subcontractors. Either prior to or simultaneously with the execution of the contract, the successful bidder must deliver certificates of insurance for the required insurance coverages to the County naming “Clay County, a political subdivision of the State of Florida; The Board of County Commissioners, Clay County, Florida; and all public agencies of Clay County, as their interests may appear” as “Additional Insureds.” Said certificates of insurance shall also include a thirty day prior written notice of cancellation, modification or non-renewal to be provided to the County. 3. The Board reserves the right to waive, raise or lower the minimum coverages required for particular projects prior to bid solicitation by affirmative action. The Board will not waive any defects in a bid submittal pertaining to matters under this subsection. (N) Bid Awards and Protests: 1. Both the INSTRUCTIONS and the PUBLISHED NOTICE for every sealed bid solicitation shall include conspicuously the following statements: FOLLOWING THE BID OPENING AND TABULATION, A “NOTICE OF INTENT TO AWARD BID” OR A “NOTICE OF REJECTION OF ALL BIDS” WILL BE POSTED ON THE INTERNET AT: [insert bid notice web address1]. THIS WEBPAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY’S WEBSITE AT: [insert County’s homepage address2] BY [insert suitable directions3]. NO OTHER NOTICE WILL BE POSTED. 1 As of the date on which this Purchasing Policy was adopted, the bid notice web address was: http://www.claycountygov.com/departments/purchasing-division/bcc-bid-tabs-current-bids-intent-bids-rejection- bids 2 As of the date on which this Purchasing Policy was adopted, the County’s homepage address was: http://www.claycountygov.com/. 3 As of the date on which this Purchasing Policy was adopted, suitable directions would be: “FOLLOWING THE “Notice of Intent Bids” LINK UNDER THE “Business” ROLLOVER BUTTON”. 29 Page 173 of 260 PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE WITHIN THE SEALED BID ENVELOPE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY’S PURCHASING POLICY, IF REQUIRED FOR THIS SOLICITATION, OR THE FAILURE TO FILE A WRITTEN NOTICE OF PROTEST AND TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN SECTION 8.N. OF SAID POLICY, SHALL CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID SOLICITATION, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER SAID POLICY. THE COUNTY’S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY’S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE. IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS SOLICITATION REQUIRES A BID BOND, SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY. 2. Unless otherwise expressly directed by the Board in its decision on a bid award, immediately following such decision the County Manager shall cause a “Notice of Intent to Award Bid” or a “Notice of Rejection of All Bids” to be posted on the County’s website, with the time and date of posting appearing thereon. Notice shall not be posted elsewhere. The notice shall be posted in portable document format or other secure format. 3. The failure on the part of a prospective bidder to include within the sealed bid envelope a proper bid bond or other security approved under this policy, if required for the particular bid solicitation, or the failure by a prospective bidder to file a written notice of protest and to file a written petition initiating a formal protest proceeding within the times and in the manner prescribed in this section shall constitute a waiver of the prospective bidder’s right to protest the bid solicitation, any addendum thereto, the Board’s bid decision, as applicable, and to initiate a formal protest proceeding hereunder. 4. A prospective bidder is solely responsible for determining whether a particular bid solicitation requires a bid bond, and for resolving any doubt by making appropriate inquiry. 5. The County Manager shall cause a copy of this policy to be posted on the County’s website in portable document format or other secure format. The County Manager shall cause to be established conspicuous and easy-to-follow links to the policy from the homepage. 6. Any person who is adversely affected by a bid solicitation, by any addendum thereto, or by a bid decision may file with the County Manager a written notice of protest no later than 4:30 p.m. on the third business day immediately following the date notice is published, with respect to a bid solicitation; no later than 4:30 p.m. on the third business day immediately following the date of issuance, with respect to a bid addendum; and within 72 hours after the posting of the notice, exclusive of hours occurring during days that are other than business days, with respect to a bid decision. 30 Page 174 of 260 7. A formal protest proceeding shall be deemed commenced upon the timely filing of a written petition initiating the same. A written petition initiating a formal protest proceeding must be filed with the County Manager no later than 4:30 p.m. on the tenth calendar day immediately following the date on which the written notice of protest was filed; provided, if the tenth calendar day is not a business day, then the petition must be filed no later than 4:30 p.m. on the first business day immediately following said tenth calendar day. The petition must set forth with particularity the facts and law upon which the protest is based. The petition must conform substantially with the requirements for petitions set forth in Rule 28-106.201, Florida Administrative Code. References in this section to a petition shall mean a written petition initiating a formal protest proceeding filed in accordance with this subsection. 8. Any protest of a bid solicitation or bid addendum shall pertain exclusively to the terms, conditions, and specifications contained in a bid solicitation or bid addendum, including any provisions governing the methods for ranking bids, proposals, or replies, awarding contracts, reserving rights of further negotiation, or modifying or amending any contract. 9. Upon receipt of a formal written notice of protest that has been timely filed, the County Manager shall suspend the bid solicitation or bid award process until the subject of the protest is resolved by final action as specified in this section, unless the County Manager sets forth in writing particular facts and circumstances which require the continuance of the solicitation or award process without delay in order to avoid an immediate and serious danger to the public health, safety, or welfare. Such suspension shall be lifted immediately in the event the protesting party shall have failed to timely file a petition. 10. Intervenors shall be permitted to participate in the formal protest proceeding in accordance with the procedures governing intervenor practice set forth in Rule Chapter 28-106, Florida Administrative Code, and shall be subject to all limitations provided therein applicable to intervenors. 11. In his or her discretion, the County Manager may provide an opportunity to resolve the protest by mutual agreement between the County Manager and the protesting party within 7 calendar days after receipt of a timely petition. Such agreement must be reduced to writing, signed by the County Manager and the protesting party or such party’s authorized agent, and submitted to the Board at the earliest opportunity. The agreement shall not be deemed effective unless ratified by the Board. If the Board shall fail to ratify the agreement, then the protest shall proceed to resolution as hereinafter provided. 12. Within 10 business days following the timely filing of a petition, or, if the Board shall have considered but failed to ratify an agreement submitted to it under subsection 11, then within 10 business days thereafter, a hearing shall be conducted pursuant to subsection 13 before a hearing officer, who shall be the County Manager or his or her designee. The County Manager may designate any department head as the hearing officer; provided, a department head who is substantially involved in or connected with the bid solicitation or bid award process shall be deemed disqualified from serving as the hearing officer, unless such involvement or connection is purely ministerial in nature. 31 Page 175 of 260 13. All hearings shall be conducted pursuant to written notice to the protesting party, the County Attorney’s Office and all intervenors by the hearing officer specifying the time, date and place of the hearing. Particular rules and procedures governing each such hearing are as follows: a. The audio thereof shall be recorded electronically. b. Prior to the hearing only, motion practice may be permitted by the hearing officer in his or her discretion in accordance with the rules governing the same set forth in Rule Chapter 28-106, Florida Administrative Code. All motions shall be ruled upon prior to or at the start of the hearing, except that rulings on motions in limine may be deferred to an appropriate time during or after the hearing. c. Prior to the hearing, the protesting party, the County and all intervenors must confer and endeavor to stipulate to as many relevant and undisputed facts upon which the decision is to be based as may be practicable. Such stipulation must also identify those issues of material fact, if any, that remain in dispute. The stipulation must be reduced to a writing signed by or on behalf of the protesting party, the County and all intervenors, and be submitted to the hearing officer at least two business days prior to the hearing. The stipulation may include an appendix comprising documents that shall be deemed admitted and considered as evidence for purposes of the hearing, or referring to tangible items deemed admitted and considered as evidence for purposes of the hearing, which items shall either be presented at the hearing or, if such presentation is impractical, submitted to the hearing officer by graphic, descriptive, representational, photographic, videotape or similar medium properly depicting or characterizing the items. d. The protesting party and all intervenors shall have the right to appear before the hearing officer at the hearing in proper person or through counsel and, as to those issues of material fact, if any, that remain in dispute, as identified in the stipulation, to present relevant testimonial, documentary and tangible evidence, and to be heard on the substantive issues bearing on the protest. The County shall be deemed a party to the proceeding, and the County Attorney or any assistant county attorney may participate in the protest proceeding, appear before the hearing officer, present evidence and be heard on behalf of the County. e. All witnesses shall be placed under oath by the hearing officer prior to testifying, and shall be subject to cross-examination by any hearing participant. f. Hearsay evidence shall be admissible unless the hearing officer shall determine the same to be redundant, unreliable or prejudicial. g. At the hearing any hearing participant may offer appropriate argument and summation, and submit a written brief and a proposed order, but only after the conclusion of the evidentiary portion of the hearing, if any. 32 Page 176 of 260 h. Immediately following the hearing, the County Manager shall cause a written transcript of all testimonial evidence introduced at the hearing to be prepared expeditiously based upon the audio recording, and shall provide copies of the same to all of the hearing participants. i. Within 7 business days following the hearing, the hearing officer shall submit a recommended order to the County Manager and serve copies on all hearing participants; provided, if the County Manager is the hearing officer, then within 7 business days following the hearing, the County Manager shall issue a recommended order and serve copies on all hearing participants. The recommended order shall contain findings of fact and, based upon such facts, a disposition of the protest; provided, no finding of fact may be predicated solely upon the basis of hearsay. j. The recommended order shall thereafter be submitted to the Board along with the transcript of the hearing testimony and the entire written and tangible record of the protest proceedings at the earliest opportunity to be considered at a time certain, with notice thereof served upon the hearing participants. Each of the hearing participants shall be allowed 3 minutes to address the Board regarding the recommended order, unless the Chairman in his or her discretion shall allow additional time. If a hearing participant intends to challenge any finding of fact in a recommended order that was based upon testimonial evidence, such participant shall be allowed 2 additional minutes for such purpose, and may direct the attention of the Board members to any portion of the transcript relevant to the challenge. The other hearing participants shall each have the right to offer argument in rebuttal to the challenge, and to direct the attention of the Board members to any portion of the transcript relevant to the rebuttal. No testimony or other evidence beyond the record and the transcript shall be presented to the Board. Thereafter the Board shall render its decision on the protest. In so doing the Board shall be bound by the findings of fact in the recommended order that are based upon testimonial evidence, except those for which it upholds a challenge. A challenge shall be upheld only if the finding of fact is not supported by competent, substantial evidence in the record or in the transcript. Otherwise, the Board shall not be bound by any of the provisions of the recommended order. The decision of the Board shall be reduced to a written order signed by the Chairman, and shall constitute final action of the County on the protest. k. The date, type and substance of all ex parte communications between any Board member and a hearing participant, including counsel therefor or any agent thereof, and between any Board member and third party, must be publicly disclosed by the Board member prior to the rendering of the Board’s decision. All such communications that are written or received electronically must be filed for the record, and copies thereof provided to each Board member and hearing participant. 14. All proceedings before the hearing officer shall be informal, and customary rules of evidence shall be relaxed. In all respects both the hearing officer and the Board shall observe the requirements of procedural and substantive due process that are the minimum necessary for accomplishing a fair, just and expeditious resolution of the protest. 33 Page 177 of 260 15. Ex parte communications between a hearing participant and the hearing officer are forbidden. The hearing officer may take such steps as he or she may deem just and appropriate to prevent or sanction attempted ex parte communications, including promptly disclosing the attempted communication, or requiring the offending hearing participant to disclose promptly the attempted communication, to the other hearing participants. Where necessary, the hearing officer may recuse himself or herself, and the subsequently designated hearing officer may order the offending participant to pay for all or any portion of the costs incurred by the County and any other hearing participant strictly as a consequence of the ex parte communication or attempted ex parte communication, else be excluded from further participation. Neither the County Attorney nor any assistant county attorney shall be subject to this subsection or prohibited from engaging in ex parte communications with the hearing officer. 16. The purpose of this policy is to promote fairness and public confidence in the competitive bidding process. To further such end, and except as otherwise specifically provided herein, the substantive law governing the resolution of bid protests found in the decisions of the Florida appellate courts, as well as any statutes or agency rules that may be applicable to the particular bid solicitation, shall guide the hearing officer and the Board in rendering a decision on a bid protest under this section. The significant principles of law governing the bid protest and the resolution thereof, which shall prevail to the extent not otherwise in conflict with any governing statutes or agency rules, are as follows: a. The burden is on the party protesting the award of the bid to establish a ground for invalidating the award. b. The standard of proof for the protest proceeding shall be whether the proposed award was clearly erroneous, contrary to competition, arbitrary, or capricious. c. The proposed award shall be deemed arbitrary or capricious if it is contrary in a material way to any governing statutes, the County’s rules or policies, or the bid or proposal instructions or specifications. d. The scope of the inquiry is limited initially to whether the proposed award is improper under the foregoing standard of proof. If and only if the hearing officer first determines on the basis of competent and substantial evidence that the proposed award is improper, then the hearing officer may recommend, in accordance with the law and this policy, an alternate disposition for the proposed award. Such disposition may include, but shall not be limited to, rejecting all bids, or awarding all or a portion of the bid to the protesting party. e. A bid protest proceeding may not serve as a vehicle for the Board to revisit the proposed award absent a determination of impropriety as set forth above. 17. By written agreement amongst the protesting party, the County, and all then-existing intervenors, any provision of this section pertaining to the procedures for resolving a protest for which a petition has been timely filed may be modified or waived so long as such modification 34 Page 178 of 260 or waiver shall not hinder or thwart the proper and expeditious resolution of the protest, or otherwise operate to undermine the salutary purposes of competitive, public bidding. 18. Only to the extent necessary to avoid a miscarriage of justice or to prevent a manifest violation of a hearing participant’s procedural or substantive due process rights, a hearing officer may modify or suspend the applicability of any of the provisions or requirements of this section in the course of conducting a protest proceeding hereunder; provided, a hearing officer may not modify or suspend any of the provisions or requirements of subsections 3, 4, 6, 7, 8, 16, 20, 21 and 22 hereof. 19. Except and to the extent specifically provided in this section, and except and to the extent otherwise specified provided by written agreement amongst the protesting party, the County, and all then-existing intervenors, no provisions of Rule Chapter 28-106, Florida Administrative Code, shall be deemed applicable to the resolution of protests under this section. 20. For purposes of this section, the filing with the County Manager of a written notice of protest or of a written petition initiating a formal protest proceeding shall be deemed accomplished only when the original written notice or original written petition has been physically received by the County Manager or his or her designee. A notice or petition shall be deemed original only if it bears the original signature of the protesting party or such party’s authorized agent. No notice or petition may be filed by facsimile transmission or by e-mail, and any notice or petition received in such manner shall be deemed unfiled and ineffective. The use of an overnight delivery service or of the United States Postal Service to file a notice or petition shall be entirely at the risk of the person submitting the same, and any such notice or petition so received after the applicable deadline shall be deemed untimely. 21. For purposes of this section, a business day shall mean any 24-hour day that is not a Saturday, a Sunday, or a holiday observed by the County. 22. For purposes of this section, counsel shall mean an attorney who is a member of the Florida Bar in good standing. 23. For purposes of this section, all notices of protest and petitions initiating formal protest proceedings, and all stipulations, briefs, proposed findings of fact, written motions and proposed orders submitted to a hearing officer shall be on white, opaque paper 8 ½ by 11 inches in size. The pages of all such documents shall have margins on all sides of not less than 1 inch; shall be in Times New Roman or Courier New font no smaller than 12 in size, including footnotes and endnotes; shall have standard double-spacing between lines, excluding quotations, footnotes and endnotes; and shall be numbered at the bottom. All quotations shall be indented. Briefs shall not exceed 15 pages in length, and may not include any appendices. A digital copy of all written stipulations, briefs, proposed findings of fact, written motions and proposed orders submitted to the hearing officer must be simultaneously provided to the hearing officer in Word format, version 2000 or later, on compact disc or 3 ½” diskette. 24. For purposes of this section, a hearing participant shall mean and include the protesting party, the County and any intervenor. 35 Page 179 of 260 25. This section shall be construed and implemented so as to secure the just, speedy, and inexpensive resolution of bid protests. (O) UTILITY RELOCATION AGREEMENTS: Prior to soliciting bids for right of way improvements and other public works projects that require the removal or relocation of utilities, agreements with the affected utilities must be entered into providing for the terms, scheduling and conditions of such relocation and removal. The County Manager may develop and maintain such form of agreement as may be appropriate for accomplishing the requirements of this section. (Resolution No. 09/10-65) (P) NO-CONTACT RULE: (Resolution No. 09/10-81) 1. As used in this section and unless the context clearly requires otherwise, the following terms and phrases shall have the meanings herein ascribed: a. Contacting shall mean communicating or attempting to communicate by any means, whether orally, telephonically, electronically or in writing. b. Bidder shall mean any person or entity submitting a response to a bid solicitation, and shall include all owners, shareholders, principals, officers, employees and agents thereof. c. Bid shall mean any bid, request for proposals and request for qualifications. d. Solicitation period shall mean the time between the publication of the notice of the bid and the opening of the bid. e. Evaluation period shall mean the time between the opening of the bid and the award thereof by the Board of County Commissioners. 2. The instructions for all solicitations of bids to be submitted under seal shall include provisions prohibiting bidders from contacting (i) any member of the Board of County Commissioners, the County Manager or any County employee or agent regarding the solicitation in any respect during the solicitation period, and (ii) the County Manager or any County employee or agent regarding the solicitation in any respect during the evaluation period. The violation of this rule shall result in the automatic disqualification of any response to a bid solicitation submitted by the violator, and the foregoing instructions shall so state. 3. The no-contact rule set forth in subsection 2 shall not apply to inquiries submitted to County employees or agents in the manner specifically provided in the bid solicitation package regarding the distribution thereof, or to communications seeking clarification regarding instructions or specifications submitted to County employees or agents in the manner specifically provided in the bid solicitation package, or to pre-bid conferences provided for in the bid solicitation package, or to formal presentations by finalists to the Board of County Commissioners or any committee thereof specifically contemplated in the bid solicitation package. 36 Page 180 of 260 4. The purpose of the no-contact rule set forth in subsection 2 is to prevent any one bidder from gaining an advantage over other bidders through lobbying or otherwise attempting to influence the procurement decision through discussions or the presentation of information or materials outside of the process contemplated in the bid solicitation package and this purchasing policy, and also to ensure that the dissemination of information from the County entity to bidders regarding the bid solicitation is equal and uniform. 37 Page 181 of 260 Page 182 of 260 Page 183 of 260 Page 184 of 260 Page 185 of 260 Page 186 of 260 Page 187 of 260 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACTNAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD REPSE-1 OP ID: FRCA 08/09/2018 Peter Katauskas Alexander Insurance Agency 541 S. Orlando Ave., Suite 206 Maitland, FL 32751 Peter Katauskas 407-629-4825 407-629-5407 pkatauskas@alexfinancial.com Hartford Insurance Co of SE Hartford Insurance CompanyRep Services, Inc. 581 Technology Park #1009 Lake Mary, FL 32746-6239 Travelers Indemnity Co of Amer Evanston Insurance Company Lloyd's A X 1,000,000 X 21SBABK3355 08/01/2018 08/01/2019 500,000 X 10,000 1,000,000 2,000,000 see below 1,000,000B X 21UECHV0794 08/01/2018 08/01/2019 X X XX 5,000,000D MKLV3EUL100843 08/01/2018 08/01/2019 5,000,000 10,000X XC UB-3J747620 08/01/2018 08/01/2019 1,000,000 N 1,000,000 1,000,000 D 3C32545 08/01/2018 08/01/2019 Occ/Agg $1m/$2M E Errors & Omissions ANE1939938 04/26/2018 04/26/2019 Claim/Agg $1M/$1M Proj: 2 CLAYCOB Clay County Board of County Commissioners 477 Houston Street Green Cove Springs, FL 32043 407-629-4825 38261 22357 25666 35378 Business Owners Products & C/Ops Page 188 of 260 Playground Turf (Engineered Wood Fiber) 2019 Price List Price per cubic yard: $30.00 Price does not include delivery or installation. Specifications for Playground Turf IPEMA Certified to ASTM F1292-04 Head Impact Attenuation Testing Required for IPEMA Certification IPEMA Certified to ASTM F 2075-04 Sieve Analysis Testing Required for IPEMA Certification Tramp Metal Testing, ASTM 2075/4.6 Required for IPEMA Certification ADA WHEELCHAIR ACCESSIBILITY ASTM F1951-99 Tested to 12” of thickness from a 12’ fall height 100% Pre-Consumer Recycled Virgin Material 3,000,000 Liability Insurance Written Quality Assurance Program Installation Instructions Installation is not included in price above Page 189 of 260 RFP No.18/19-2 Playground Grass Safety Surfacing Price List ForeverLawn Extreme: No Fall Height - $12.40 6’ Critical Fall Height - $14.80 6’ t 8’ Critical Fall Height - $17.15 8’ to 10’ Critical Fall Height - $18.70 10’ to 12’ Critical Fall Height - $18.70 ForeverLawn Ultra No Fall Height - $13.75 6’ Critical Fall Height - $16.20 6’ to 8’ Critical Fall Height - $18.50 8’ to 10’ Critical Fall Height - $20.15 10’ to 12’ Critical Fall Height - $20.15 Robertson Industries (Tot Turf) No Fall Height - $12.40 4’ Critical Fall Height - $16.05 6’ t 8’ Critical Fall Height - $17.55 8’ to 10’ Critical Fall Height - $18.55 10’ to 12’ Critical Fall Height - $18.55 Page 190 of 260 RFP No.18/19-2 Poured in Place & Bonded Rubber Safety Surfacing Price List Pricing is based on a minimum of 2000 SF. Areas smaller than 2000 SF are priced individually. Robertson Recreational Surfaces 50%black/50%standard Color Blend: 4’ CFH - $14.50 per SF 5’ CFH - $15.00 per SF 6’ CFH - $15.00 per SF 8’ CFH - $16.50 per SF 9’ CFH - $16.75 per SF 10’ CFH - $17.25 per SF 12’ CFH - $18.00 per SF Aliphatic Urethane – additional $2.85 per SF 100% color – additional $2.55 per SF Hanover Specialties. Vitriturf 50%black/50%standard Color Blend: 4’ CFH - $14.50 per SF 5’ CFH - $15.00 per SF 6’ CFH - $15.00 per SF 8’ CFH - $16.50 per SF 9’ CFH - $16.75 per SF 10’ CFH - $17.25 per SF 12’ CFH - $18.00 per SF Aliphatic Urethane – additional $2.85 per SF 100% color – additional $2.55 per SF No Fault Sports Group 50%black/50%standard Color Blend: 6’ CFH - $16.00 per SF 7’ CFH - $17.00 per SF 8’ CFH - $18.00 per SF Aliphatic Urethane – additional $2.85 per SF 100% color – additional $2.55 per SF Page 191 of 260 Signed: President Date:01/01/2019 All the warranties commence on date of Manufacturer’s invoice. Should any failure to conform to the above express warranties appear within the applicable warranty period, Manufacturer shall, upon being notified in writing promptly after discovery of the defect and within the applicable warranty period, correct such nonconformity either by repairing any defective part or parts, or by making available a replacement part within 60 days of written notification. Manufacturer shall deliver the repaired or replacement part or parts to the site free of charge, but will not be responsible for providing labor or the cost of labor for the removal of the defective part or parts, the installation of any replacement part or parts or for disposal costs of any part or parts. Replacement parts will be warranted for the balance of the original warranty. THIS WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES, WHETHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE. The remedies hereby provided shall be the exclusive and sole remedies of the purchaser. Manufacturer shall not be liable for any direct, indirect, special, incidental or consequential damages. Manufacturer neither assumes nor authorizes any employee, representative or any other person to assume for Manufacturer any other liability in connection with the sale or use of the structures sold, and there are no oral agreements or warranties collateral to or affecting this agreement. The warranties stated above are valid only if the structures and/or equipment are erected in conformance with Landscape Structures’ installation instructions and maintained according to the maintenance procedures furnished by Landscape Structures Inc.; have been subjected to normal use for the purpose for which the goods were designed; have not been exposed to saltwater or salt spray; have not been subject to misuse, negligence, vandalism, or accident; have not been subjected to addition or substitution of parts; and have not been modified, altered, or repaired by persons other than Manufacturer or Manufacturer’s designees in any respect which, in the judgement of Manufacturer, affects the condition or operation of the structures. To make a claim, send your written statement of claim, along with the original job number or invoice number to: Landscape Structures Inc. 601 7th Street South, Delano, Minnesota, 55328-8605. Landscape Structures Inc. (“Manufacturer”) warrants that all playstructures and/ or equipment sold will conform in kind and in quality to the specifications manual for the products identified in the Acknowledgment of Order and will be free of defects in manufacturing and material. Manufacturer further warrants: 100-Year Limited Warranty On all PlayBooster® and PlayShaper® aluminum posts, stainless steel fasteners, clamps, beams and caps against structural failure due to corrosion/ natural deterioration or manufacturing defects, and on PlayBooster steel posts against structural failure due to material or manufacturing defects. 15-Year Limited Warranty On all Evos® and Weevos® steel arches, all plastic components (including TuffTimbers™ edging), all aluminum and steel components not covered above, Mobius® climbers, Rhapsody® Outdoor Musical Instruments, decks and TenderTuff™ coatings (except Wiggle Ladders, Chain Ladders and Swing Chain) against structural failure due to material or manufacturing defects. 10-Year Limited Warranty On concrete products against structural failure due to natural deterioration or manufacturing defects. Does not cover minor chips, hairline cracks or efflorescence. 8-Year Limited Warranty On Aeronet® climbers and climbing cables against defects in materials or manufacturing defects. 5-Year Limited Warranty On Rhapsody® cables and mallets against defects in materials or manufacturing defects. 3-Year Limited Warranty On all other parts, i.e.: Pulse® products, all swing seats and hangers, Mobius climber handholds, Wiggle Ladders, Chain Ladders and ProGuard™ Swing Chain, Track Ride trolleys and bumpers, all rocking equipment including Sway Fun® gliders, belting material, HealthBeat® resistance mechanism, Seesaws, etc., against failure due to corrosion/ natural deterioration or manufacturing defects. The environment near a saltwater coast can be extremely corrosive. Some corrosion and/or deterioration is considered “normal wear” in this environment. Product installed within 500 yards (457 meters) of a saltwater shoreline will only be covered for half the period of the standard product warranty, up to a maximum of five years, for defects caused by corrosion. Products installed in direct contact with saltwater or that are subjected to salt spray are not covered by the standard warranty for any defects caused by corrosion. This warranty does not include any cosmetic issues or wear and tear from normal use of the product, or misuse or abuse of the product. It is valid only if the playstructures and/or equipment are erected to conform with Landscape Structures’ installation instructions and maintained according to the maintenance procedures furnished by Landscape Structures Inc. 2019 Play Equipment Warranty You have our word. Page 192 of 260 Terms of Sale PRICING: Landscape Structures’ list prices do not include delivery and handling charges. Prices are subject to change without notice. TERMS: To tax-supported institutions and those with established credit: net 30 days from the date of the invoice. 1.5% per month thereafter; freight charges are prepaid and applied to the invoice. TAXES: Landscape Structures’ list prices do not include applicable taxes, if any. WEIGHTS: Weights are approximate and may vary. DELIVERY: If delivery of the equipment is by common carrier, and there is damage or a shortage, notify the carrier at once and sign delivery documents provided by the carrier noting the damage or shortage. Most products are delivered on large pallets and will require a forklift or similar equipment to unload as a unit on the site. INSTALLATION: All playstructures and/or equipment are delivered unassembled and packaged with recyclable materials. For a list of factory-certified installers in your area, please contact your Landscape Structures playground consultant. SERVICE: We have knowledgeable, qualified playground consultants throughout the world who are available to help you before, during and after the sale. Landscape Structures has exclusive design software that features all of our parts and pieces in pull-down menus. With this software, your playground consultant can design a playground layout that meets not only your needs, but ASTM and CPSC standards as well. In addition, we have a full staff of NPSI-certified designers, along with 2D and 3D drawing capabilities and custom capabilities to assist you with your playground plans. RETURN POLICY: As an indication of our commitment to our customers, Landscape Structures will accept returns of new structures and/or new equipment purchased within 60 days of the original invoice date. Advance notification is necessary to ensure proper credit. Parts not included in this return policy are custom parts (including PlayShaper® posts), as well as used or damaged parts. A 20% restock fee plus all return freight charges will apply to all product returns. NOTE: All parts are subject to inspection upon return. Parts returned damaged may not receive a full credit. For this reason, it is important that all returned parts are properly packaged to prevent damage while in transit. PRODUCT CHANGES: Because of our commitment to safety, innovation, and value, we reserve the right to change specifications at any time. PLEASE CONTACT US AT: Landscape Structures Inc. 601 7th St. South Delano, MN 55328-8605 888.438.6574 (inside the U.S.A.) 763.972.5200 (outside the U.S.A.) playlsi.com 601 7th Street South • Delano, MN 55328-8605 • 888.438.6574 • 763.972.5200 • Fax 763.972.3185 • playlsi.com #253306 ©2019 Landscape Structures Inc Printed in the U.S.A. All rights reserved. #765-2114 Page 193 of 260 Signed:Date:01/01/2019 All the warranties commence on date of Manufacturer’s invoice. Should any failure to conform to the above express warranties appear within the applicable warranty period, Manufacturer shall, upon being notified in writing promptly after discovery of the defect and within the applicable warranty period, correct such nonconformity either by repairing any defective part or parts, or by making available a replacement part within 60 days of written notification. Manufacturer shall deliver the repaired or replacement part or parts to the site free of charge, but will not be responsible for providing labor or the cost of labor for the removal of the defective part or parts, the installation of any replacement part or parts or for disposal costs of any part or parts. Replacement parts will be warranted for the balance of the original warranty. THIS WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES, WHETHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE. The remedies hereby provided shall be the exclusive and sole remedies of the purchaser. Manufacturer shall not be liable for any direct, indirect, special, incidental or consequential damages. Manufacturer neither assumes nor authorizes any employee, representative or any other person to assume for Manufacturer any other liability in connection with the sale or use of the structures sold, and there are no oral agreements or warranties collateral to or affecting this agreement. The warranties stated above are valid only if the structures and/or equipment are erected in conformance with Landscape Structures’ installation instructions and maintained according to the maintenance procedures furnished by Landscape Structures Inc.; have been subjected to normal use for the purpose for which the goods were designed; have not been exposed to saltwater or salt spray; have not been subject to misuse, negligence, vandalism, or accident; have not been subjected to addition or substitution of parts; and have not been modified, altered, or repaired by persons other than Manufacturer or Manufacturer’s designees in any respect which, in the judgement of Manufacturer, affects the condition or operation of the structures. To make a claim, send your written statement of claim, along with the original job number or invoice number to: Landscape Structures Inc. 601 7th Street South, Delano, Minnesota, 55328-8605. Landscape Structures Inc. (“Manufacturer”) warrants that all equipment sold will conform in kind and in quality to the specifications manual for the products identified in the Acknowledgment of Order and will be free of defects in manufacturing and material. Manufacturer further warrants: 20-Year Limited Warranty On all SkyWays® and CoolToppers® steel components against structural failure due to material or manufacturing defects. 10-Year Limited Warranty On SkyWays® and CoolToppers® fabric and thread against failure from significant fading, deterioration, breakdown, mildew, outdoor heat, cold or discoloration. This warranty is limited to the design loads as stated in the manual. Should the fabric need to be replaced under the warranty, Manufacturer will manufacture and ship a new fabric at no charge for the first 6 years, thereafter pro-rated at 18% per annum over the last 4 years. This warranty applies to standard colors only. 3-Year Limited Warranty On all other parts, including Rapid Release®, against failure due to corrosion/natural deterioration or manufacturing defects. The environment near a saltwater coast can be extremely corrosive. Some corrosion and/or deterioration is considered “normal wear” in this environment. Product installed within 500 yards (457 meters) of a saltwater shoreline will only be covered for half the period of the standard product warranty, up to a maximum of five years, for defects caused by corrosion. Products installed in direct contact with saltwater or that are subjected to salt spray are not covered by the standard warranty for any defects caused by corrosion. This warranty does not include any cosmetic issues or wear and tear from normal use of the product, or misuse or abuse of the product. It is valid only if the equipment is erected to conform with Landscape Structures’ installation instructions and maintained according to the maintenance procedures furnished by Landscape Structures Inc. Maintenance is particularly critical in regions where dirt and/or sand may cause abrasion of the fabric. This warranty is void if conditions exceed local building codes. 2019 SkyWays® and CoolToppers® Shade Warranty You have our word. President Page 194 of 260 Terms of Sale PRICING: Landscape Structures’ list prices do not include delivery and handling charges. Prices are subject to change without notice. TERMS: To tax-supported institutions and those with established credit: net 30 days from the date of the invoice. 1.5% per month thereafter; freight charges are prepaid and applied to the invoice. TAXES: Landscape Structures’ list prices do not include applicable taxes, if any. WEIGHTS: Weights are approximate and may vary. DELIVERY: If delivery of the equipment is by common carrier, and there is damage or a shortage, notify the carrier at once and sign delivery documents provided by the carrier noting the damage or shortage. Most products are delivered on large pallets and will require a forklift or similar equipment to unload as a unit on the site. INSTALLATION: All playstructures and/or equipment are delivered unassembled and packaged with recyclable materials. For a list of factory-certified installers in your area, please contact your Landscape Structures playground consultant. SERVICE: We have knowledgeable, qualified playground consultants throughout the world who are available to help you before, during and after the sale. Landscape Structures has exclusive design software that features all of our parts and pieces in pull-down menus. With this software, your playground consultant can design a playground layout that meets not only your needs, but ASTM and CPSC standards as well. In addition, we have a full staff of NPSI-certified designers, along with 2-D and 3-D drawing capabilities and custom capabilities to assist you with your playground plans. RETURN POLICY: As an indication of our commitment to our customers, Landscape Structures will accept returns of new structures and/or new equipment purchased within 60 days of the original invoice date. Advance notification is necessary to ensure proper credit. Parts not included in this return policy are custom parts (including PlayShaper® posts), as well as used or damaged parts. A 20% restock fee plus all return freight charges will apply to all product returns. NOTE: All parts are subject to inspection upon return. Parts returned damaged may not receive a full credit. For this reason, it is important that all returned parts are properly packaged to prevent damage while in transit. PRODUCT CHANGES: Because of our commitment to safety, innovation, and value, we reserve the right to change specifications at any time. PLEASE CONTACT US AT: Landscape Structures Inc. 601 7th St. South Delano, MN 55328-8605 888.438.6574 (inside the U.S.A.) 763.972.5200 (outside the U.S.A.) playlsi.com 601 7th Street South • Delano, MN 55328-8605 • 888.438.6574 • 763.972.5200 • Fax 763.972.3185 • playlsi.com #253307 ©2019 Landscape Structures Inc Printed in the U.S.A. All rights reserved. #765-2115 Page 195 of 260 M ENU SEARCH Warranty Information Statement of Limited Warranty for USA SHADE Products 1. The structural integrity of all supplied steel is warranted for ten years. 2. If assembly is provided by the Company, workmanship covering the labor for the removal, assembly, and cost of shipping will be covered for one year. 3. All steel surface finishes are warranted for one year. 4. Shadesure™, Colourshade ® FR, Extreme 32™, Commercial 95™, SaFRshade™ and Monotec 370™ fabrics all carry a ten year limited manufacturer’s warranty against failure from significant fading, deterioration, breakdown, outdoor heat, cold, or discoloration. Should the fabric need to be replaced under the warranty, the Company will manufacture and ship a new replacement fabric at no charge for the first six years, thereafter prorated at 20% per year over the remaining four years. The following are exceptions to the preceding warranty terms: Shadesure™ fabrics in Red, Yellow, Atomic Orange, Electric Purple, Zesty Lime, Cinnamon, Olive, and Mulberry carry a five year prorated warranty; Fabrics attached to Coolbrella structures carry a three year warranty; Individual fabric tops measuring greater than 40’ in length are covered by a non prorated five year warranty; Precontraint 502™ waterproof material is subject to an eight year prorated warranty 5. Sewing thread is warranted for ten years. General Limited Warranty Terms and Conditions These limited warranties are effective from the date of sale, or, if assembly is provided by the Company, upon receipt by Company from Purchaser of a completed and signed “Customer Checklist and Signoff” form. In its sole discretion, the Company will repair and/or replace defective structures, products, or workmanship, or refund that portion of the price related to the defective product, labor, or service rendered The Company reserves the right, in cases where certain fabric colors have been discontinued, to offer the Purchaser or Owner a choice of available alternative colors to Page 196 of 260 replace the warranted fabric. The Company does not warranty that any particular color will be available for any period of time, and reserves the right to discontinue any color for any reason, without recourse by the Purchaser or Owner of the discontinued fabric color. Should the Purchaser or Owner sell the structures to another party, the warranty cannot be transferred to the new owner without a complete and thorough onsite inspection performed by a Company representative. Please contact the company at warranty@usa shade.com for more details. All warranty claims covering Companysupplied structures, products, and services must be submitted by Purchaser or Owner in writing to the Company within thirty days from the date of discovery of the alleged defect, and must include a detailed description and photographs of the alleged defect or problem. Warranty claims should be submitted by email to: warranty@usashade.com. Purchaser or Owner agrees that venue for any court action to enforce these limited warranties shall be in the City or County of Dallas in the State of Texas, USA. These limited warranties are void if: the supplied structures, products, services and/or labor are not paid for in full; the structures are not assembled in strict compliance with USA SHADE specifications; any changes, modifications, additions, or attachments are made to the structures in any way, without prior written approval from the Company— specifically, no signs, objects, fans, light fixtures, etc. may be hung from the structures, unless specifically engineered by the Company. These limited warranties do not cover defects and/or damages caused by: normal wear and tear; misuse, willful, or intentional damage, vandalism, contact with chemicals, cuts, or Acts of God (i.e. tornado, hurricane, micro/macros burst, earthquake, wildfires, etc.); ice, snow, or wind loads in excess of the designed load parameters engineered for the supplied structures; use, maintenance, neglect, repair and/or service inconsistent with the Company’s written care and maintenance instructions, provided with the order. The limited warranties explicitly exclude: workmanship related to assembly not provided by the Company or its agents; fabric curtains, valances, and flat vertical panels; fabric canopies installed on structures that were not engineered and originally supplied by the Company. THE COMPANY SHALL NOT BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL, LIQUIDATED, EXEMPLARY, OR PUNITIVE DAMAGES, OR ANY LOSS OF REVENUE, PROFIT, USE OR GOODWILL, WHETHER BASED UPON CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, ARISING OUT OF A BREACH OF THIS WARRANTY OR IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, OPERATION OR REPAIR OF ANY PRODUCT OR SERVICE. IN NO EVENT WILL THE COMPANY BE LIABLE FOR ANY AMOUNT Page 197 of 260 G REATER THAN THE PURCHASE PRICE FOR ANY PRODUCT OR SERVICE PROVIDED BY THE COMPANY. THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY FOR THE COMPANY’S PRODUCTS AND SERVICES, AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, IN LAW OR IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE, AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PERFORMANCE OR TRADE USAGE. PURCHASER, BY ACCEPTANCE AND USE OF THIS LIMITED WARRANTY, WAIVES ANY RIGHTS IT WOULD OTHERWISE HAVE TO CLAIM OR ASSERT THAT THIS LIMITED WARRANTY FAILS OF ITS ESSENTIAL PURPOSE. Colourshade ® and Extreme 32™ are registered trademarks of Mult iknit P ty. Ltd. Commercial 95™ and SaFRshade™ are regist ered t rademarks of Gale Pacif ic USA I nc. Monotec 370™ is a registered trademark of PROK NIT Indust ries P ty. Ltd. Precontraint 502™ is a regist ered t rademark of S erge Ferrari North A merica, Inc. ©2017 Shade S tructures, Inc. All right s reserved. Page 198 of 260 7.2fm19 8/14/18 Porter Corp Limited Warranty and Limitations Porter Corp provides a 10-year pro-rated limited warranty from shipping date with the following limitations. Porter Corp limits its warranty to the supply of materials that will assemble according to sealed engineered drawings and installation instructions, and can be assembled with normal expertise and with tools required and found in the construction trades. It is expressly understood that Porter Corp’s liability be limited to repair or replacement of nonconforming material at time of delivery. Porter Corp does not warrant product for defects caused by erection, harsh site conditions, lack of maintenance, and/or other conditions beyond Porter Corp’s control. Porter Corp will not be held responsible for any materials that were not properly stored prior to installation. Porter Corp reserves the right to void the limited warranty if it not installed per the installation instructions and/or unauthorized modifications. Porter Corp shall not be held liable for field alterations. Porter Corp shall only be liable for meeting the building code indicated on the sealed engineered drawings. Any replacement part under warranty is warranted for the remaining original warranty period or six (6) months, whichever is longer. Under certain conditions (snow, wind, and the like), Fabric tops may be required to be taken down. The sealed engineered drawings and installation instructions will need to be referenced for design parameters. Porter Corp shall not be responsible to cover damage caused by failure to remove the top as required. This Limited Warranty supersedes all other warranties expressed or implied. The warranty on items not manufactured by Porter Corp (i.e. metal roofing, shingles, wood shelters, fabric and thread as applicable), will be as passed through Porter Corp’s supplier as per their warranty; contact Customer Service for this Supplier Warranty. This Limited Warranty is conditional upon payment in full to Porter Corp within terms. Liability under this Warranty is limited in that it shall not exceed the original sales price of the components as supplied by Porter Corp. Page 199 of 260 7.2fm19 8/14/18 Poli-5000 Paint System 10 Year Limited Warranty for Structural Steel Shelters This limited warranty is for the factory applied Poli-5000 powder coating.Poli-5000 powder coat paint system by Porter Corp of Holland, Michigan has been applied to steel entirely as an ‘in-house” process. Poli-5000 finish has been applied over hot rolled structural steel parts and has been tested to meet or exceed the ASTM Standards illustrated in Figure 1. This pro-rated limited 10 year warranty is intended to define the obligations and limitations of the purchaser as well as the obligations and limitations of the supplier. This limited warranty is only valid if Porter Corp has been paid in full for the cost of the shelter. Damage occurring from shipping, erection, vandalism, accidents, or field modifications will require field touch-up immediately and periodically thereafter, which is not covered in this limited warranty. Exposed nuts and bolts will either be supplied with a light plating or powder coating. It is the responsibility of the contractor to paint and/or touch up the nuts and bolts after erection and these must be maintained by the customer. The 10-year limited warranty will exclude buildings erected at sites where salt air, corrosive environment, high humidity or sprinkler systems come in contact with the shelter. Failure to maintain finish system with annual touch-up and documented maintenance procedures will void the limited warranty. Not covered by this limited warranty are acute angles, end plates, and other accessories that are prone to minor defects on occasions and will require touch-up by owner. Failure of the coating will be defined when at least 8% of the total coated surface has significant loss of performance or appearance characteristics when compared to the original finish. Rust stains from roof trim, screws, and screw holes do not constitute a failure. If a claim is made for paint failure a complete document must be provided by the owner. If a site visit is required by Porter Corp the travel expenses will be covered by the customer prior to travel taking place. However, should the failure be determined to be under the limited warranty the customer will be reimbursed for these expenses. In the case of a failed paint system, Porter Corp will repaint the structure with its best in-house system providing that the owner dismantles the structure and returns it to Porter Corp. Porter Corp will refinish the structure and ship it back to job site at their expense. The refinishing will not extend the original warranty of the paint system. The owner is responsible for erecting the building at their expense. As an alternative, Porter Corp will pay customer up to the cost of the original paint system on a pro-rated basis for time left of the 10 year limited warranty. Page 200 of 260 7.2fm19 8/14/18 Poli-5000 Finish System Performance and Specifications Figure 1 Test Description Test Method Poli-5000 Results Salt Spray Resistance ASTM B 117/ ASTM D 1654 Method 2 (scraping) 10,000 hours, no creep from scribe line, rating of 10 Humidity ASTM D2247-02 5,000 hours with no loss of adhesion or blistering Light UV/ Resistance ASTM G154-04 2000 hours exposure. Alternate cycles (4 hours UVC and 4 hours condensation) a) No chalking b) 75% color retention c) Color variation- maximum 3.0 E variation CIE formula (before and after 2,000 hours exposure) Stain Resistance ASTM D1308-02e1 24 hours exposure with 10% concentration No stain from following: Mustard, Tannic Acid, Catsup, Citric Acid, Coffee, Tartaric Acid, Pepsi Cola, Beer, Oleic Acid, Lactic Acid, Orange Juice Scratch Resistance Hoffman Scratch Hardness Tester No substrate appearance with 1,000 gram load Adhesion ASTM D3359-02 ASTM Class 4B rating or better Resistance Impact ASTM D2794-93 10 in-lbs. w/o cracking Hardness ASTM D3363-92a 2H min-no indentation Flexibility ASTM D522-93a 1/8" no cracking/loss of adhesion at bend Abrasion Taber abraser CS10 Wheel (1,000 mg load) 14 mg. max weight loss per cycle Solvent Resistance 50+ MEK rubs Minimal to no dulling or color removal Page 201 of 260 DuMor, Inc. Standard Warranty ALL PRODUCTS MANUFACTURED BY DuMOR, INC., ARE WARRANTIED AGAINST DEFECT IN MATERIALS AND/OR WORKMANSHIP AND IN ACCORDANCE WITH OUR PUBLISHED SPECIFICATIONS. DuMOR, INC. FURTHER WARRANTS OUR PRODUCTS AS FOLLOWS: • LIMITED TWENTY-YEAR WARRANTY AGAINST STRUCTURAL FAILURE OF ALL STEEL BENCH FRAMES OR COMPLETE STEEL BENCH ASSEMBLIES, TABLE FRAMES, LITTER RECEPTACLE FRAMES, STEEL PLANTERS AND ALL CAST IRON AND ALUMINUM BENCH SUPPORTS. • LIMITED FIVE-YEAR WARRANTY AGAINST STRUCTURAL FAILURE OF DOUGLAS FIR, REDWOOD AND IPE PRODUCTS. • LIMITED TEN-YEAR WARRANTY AGAINST STRUCTURAL FAILURE OF RECYCLED PLASTIC—IT IS FURTHER WARRANTIED NOT TO DEGRADE, SPLIT, CRACK, OR SPLINTER DURING THIS PERIOD. • LIMITED 3 YEAR WARRANTY ON STRUCTURAL FAILURE OF ALL BIKE RACKS. • LIMITED ONE-YEAR WARRANTY ON ANY ITEM NOT SPECIFICALLY DISCUSSED ABOVE. THE ABOVE WARRANTIES COMMENCE ON THE DATE OF INVOICE ISSUED FROM DuMOR, INC. SHOULD ANY FAILURE OCCUR WITHIN THE WARRANTY PERIOD, DuMOR, INC. SHALL, UPON WRITTEN NOTIFICATION FROM CUSTOMER, CORRECT THE PART(S) EITHER BY REPAIRING THE DEFECTIVE PART(S) OR BY SUPPLYING A NEW PART(S) WITHIN 60 DAYS OF RECEIPT OF THE WRITTEN NOTIFICATION. DuMOR, INC., SHALL, AT ITS EXPENSE, DELIVER THE REPAIRED OR NEW PART(S) TO THE JOB SITE. HOWEVER, DuMOR, INC., SHALL NOT BE RESPONSIBLE FOR PROVIDING LABOR OR INCURRING THE COST OF LABOR TO REMOVE THE DEFECTIVE PART(S) AND INSTALL THE REPAIRED OR NEW PART(S). ALL REPLACEMENT PARTS SHALL BE GUARANTEED FOR THE BALANCE OF THE ORIGINAL WARRANTY PERIOD. THE WARRANTY IS VALID ONLY IF THE PRODUCTS HAVE BEEN ASSEMBLED AND INSTALLED PER DuMOR, INC., STANDARD INSTALLATION AND ASSEMBLY INSTRUCTIONS PROVIDED WITH EACH SHIPMENT AND IF THE PRODUCTS HAVE BEEN PROPERLY MAINTAINED AND INSPECTED ANNUALLY. THIS WARRANTY DOES NOT COVER CLAIMS FOR ITEMS HAVING BEEN SUBJECTED TO MISUSE, NEGLECT, ACCIDENT, VANDALISM OR THAT HAVE BEEN MODIFIED, ALTERED OR REPAIRED BY ANYONE OTHER THAN DuMOR, INC.; ITS AUTHORIZED REPRESENTATIVE; OR OTHERS DESIGNATED BY DuMOR,INC., TO MODIFY, ALTER, OR REPAIR THE PRODUCT. THIS WARRANTY DOES NOT COVER COSMETIC ITEMS, NOR DOES IT COVER CLAIMS DUE TO CHECKING, SPLITTING AND WARPING, WHICH ARE NATURAL TENDENCIES OF WOOD PRODUCTS. THIS WARRANTY IS EXCLUSIVE AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTY OF MERCHANTABILITY OR FITNESS. IN ADDITION, NO OTHER WARRANTY, ORAL, WRITTEN OR IMPLIED, MAY BE SUBSTITUTED FOR THE WARRANTY STATED ABOVE. TO THE EXTENT PERMITTED BY LAW, DuMOR, INC., SHALL NOT BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES. ALL CLAIMS MADE UNDER THE TERMS OF THIS WARRANTY MUST BE RECEIVED IN WRITING ALONG WITH A COPY OF THE ORIGINAL INVOICE. CLAIMS MUST BE SENT TO DuMOR, INC., ATTENTION CUSTOMER SERVICE, P. O. BOX 142, MIFFLINTOWN, PA 17059- 0142. GEG/WARR-STD 4/16 P.O BOX 142 Mifflintown, PA 17059-0142 • 717-436-2106 • 800-598-4018 • Fax:717-436-9839 E-mail: sales@dumor.com • www.dumor.com Page 202 of 260 For warranty questions or claims, contact us at 800-231-1327 or info@anovafurnishings.com. Finish Warranties FUSION ADVANTAGE FINISH: Seven-year warranty against rusting, peeling, chipping, cracking, mold, mildew, fading and defects in materials and/or workmanship. POWDER COATED FINISH: Three-year warranty against rusting, peeling, chipping, cracking, mold, mildew, and defects in materials and/or workmanship; Seven-year warranty against fading. GALVANIZED FINISH: Seven-year warranty against rusting, peeling, chipping, cracking, mold, mildew, fading and defects in materials and/or workmanship. Structural Warranties METAL COMPONENTS: Limited twenty-year structural warranty. GALVANIZED COMPONENTS: Limited twenty-year structural warranty; compliant with ASTM A123. RECYCLED PLASTIC COMPONENTS: Limited twenty-year structural warranty that also covers splitting, fungal decay, and insect damage. THERMORY COMPONENTS: Limited ten-year structural warranty. NATURAL STONE AND ROTOMOLDED PLASTIC COMPONENTS: Limited five-year structural warranty. Product Warranties Banners installed on Anova banner brackets: Three-year warranty. Banners otherwise installed: One-year warranty. Styrene signs: Three-year warranty. Limitations All warranties commence on the date the product is shipped. Structural warranties are only valid if the product has been assembled and installed per the instruction provided with each shipment and item. These warranties do not cover acts of misuse, abuse, accidents, lack of maintenance, vandalism or natural disasters. Any alterations to the product after delivery will void these warranties. Should any failure occur within these periods, Anova will correct the part or parts by repairing or replacing the defective parts. Warranties Page 203 of 260 Sample Warranty Project Name: Main Street USA Pla yground Owner: Location: City and State: Anytown, USA Date Installation Completed: Contractor: Vitriturf warrants to the owner of the project name described above, subject to the conditions, and limitations stated herein, as follows: That the Vitriturf System will not lose its bond from approved substrates and that the system will be fade-resistant so long as surface integrity is maintained; and that the system will not crack as a result of normal weather conditions and normal traffic pattern use. This warranty does not cover defects or damage caused by failure of the substrate, vandalism or misuse of the system. This system was developed to provide a resilient monolithic cushioned surface. Any other use of this system not explicitly authorized in writing by the company will not be warranted in any manner whatsoever. The foregoing warranty shall continue for a period of (based on specification) year(s) commencing with the date of completion of the above stated system. In order to mitigate any warranty defects the owner, within the warranty period, must provide Vitriturf with written notice of any such defects within thirty (30) days of discovery. The foregoing warranty does not cover defects of damage caused by: (1) structural or design defects; (2) misuse,vandalism, civil disobedience, acts of war; (3) acts of God, including lightning, hurricanes, tornados, earthquakes, fumes, flood, chemical fumes or foreign substances in the atmosphere or by other unusual natural occurrences. The obligations contained hereindo not cover any material used on the system which was not supplied by Vitriturf unless specifically identified above. Any claim of defect in material in the system must be made in writing to Vitriturf as set forth above within the warranty period. This warranty will not cover damage resulting from the application, repair or subsequent work on the surface without written notice from Vitriturf of the methods and materials to be used and the party who will apply those materials. During the term of the warranty, Vitriturf, its agents, employees, and assigns shall have the right to inspect the system during business hours. If Vitriturf or its agents have not been paid by the contractor or owner for this project, the warranty will be null and void due to lack of consideration; however should payment be made in full with all associated late fees and collection fees and costs, the warranty will remain as previously stated from the date of completion. Page 204 of 260 NO FAULT SPORT GROUP, LLC 3112 Valley Creek Drive, Ste. C Baton Rouge, LA 70808 225-215-7760 www.nofault.com Project Name:SAMPLE NFSG Job No.:16-xxxx-NFSS Address:0 Customer:0 City Date of Completion: Page 1 of 2 No Fault Sport Group,LLC ("NFSG")warrants to the original purchaser (established as “Customer”above)that the No Fault Safety Surface ("NFSS"),installed under the above referenced Project,will conform to the NFSS specifications and remain free from defects in materials and workmanship for a period of five (5)years,per the terms and conditions provided herein.This limited warranty is expressly made in lieu of any other warranties and is exclusive to the original Customer. This limited warranty shall provide for repairs or replacement of any defective materials or workmanship in the surface area(s)that fail during the warranty period.This warranty shall commence on the date of substantial completion (as established above)and shall provide for one hundred (100%)of the cost to repair or replace the failed area(s)for a period of one year.Thereafter,the warranty covers eighty percent (80%)of the cost to repair the affected areas from the first anniversary of substantial completion until the second anniversary of substantial completion.Thereafter,the warranty covers sixty percent (60%)of the cost to repair the affected areas from the second anniversary of substantial completion until the third anniversary of substantial completion.Thereafter,the warranty covers forty percent (40%)of the cost to repair the affected areas from the third anniversary of substantial completion until the fourth anniversary of substantial completion.Thereafter,the warranty covers twenty percent (20%)of the cost to repair the affected areas from the fourth anniversary of substantial completion until the fifth anniversary of substantial completion,at which date NFSG's obligations under this warranty are terminated. All warranty claims shall be made in writing to NFSG within thirty (30)days of the Customer’s knowledge thereof.The written notification from the Customer shall include the following:the date of the first notice of the failure,details of the failure,photos of the failed area and a request for a warranty claim meeting with NFSG at the installation site (if applicable).NFSG shall determine the validity of all claims after sufficient evidence has been gathered.NFSG shall then replace,repair,or make a refund for any claims validated by it.Any refund,credit or allowance provided to the Customer on a warranty claim is exercisable only if said allowance is used to accommodate replacement with NFSG's then current surfacing system.NFSG's liability for warranty claims shall in no event exceed the cost of repair or replacement of such area(s)that have failed.Customer agrees that in no event shall NFSG have any liability to Customer for loss of use or loss of profits or any form of consequential damages. Any dispute as to whether and to what extent there is a NFSS failure and subsequent valid warranty claim within the meaning of this warranty shall be initially dealt with by joint investigation and discussion between NFSG and Customer in order to achieve a mutually agreeable solution.If a solution cannot be reached within thirty (30)days,then either the Customer or NFSG may submit the matter to an accredited arbitrator who is a member of the American Arbitration Association and who shall make a determination in accordance with the rules and regulation of the American Arbitration Association. The decision of the Arbitrator shall be binding on both parties. This warranty does not include normal wear and tear,discoloration or fading as a result of ultraviolet rays,shrinkage (which is an inherent characteristic of elastic rubber),any damages to the surface during the curing period,or improper sub-base design or construction,including but not limited to surface cracking along expansion joints or separating from an adjacent border,curb,walkway,or existing surface.If the underlying sub-base materials fail for any reason whatsoever (including hydrostatic pressure,cracking,shifting,heaving),then NFSG's warranty shall be rendered invalid. NFSG is under no obligation or responsibility to repair and/or replace the NFSS product if damaged by lawn and landscaping equipment;vehicular traffic;vandalism (including burns,cuts,gouges,etc.);product misuse,abuse or alteration;improper drainage;improper or lack of maintenance;any foreign residue that may be deposited on the surface;any foreign matter from surrounding areas (i.e.any substance other than those indicated on NFSG's MSDS sheets)that may be siphoned through,migrated in,lodged in and/or harden the surface;sharp objects (high heels, spikes, etc.); use of unapproved cleaning materials; or acts of God. NO FAULT SAFETY SURFACE PRODUCT WARRANTY Page 205 of 260 NO FAULT SPORT GROUP, LLC 3112 Valley Creek Drive, Ste. C Baton Rouge, LA 70808 225-215-7760 www.nofault.com Project Name:SAMPLE NFSG Job No.:16-xxxx-NFSS Address:0 Customer:0 City Date of Completion: NO FAULT SAFETY SURFACE PRODUCT WARRANTY NO FAULT SPORT GROUP, LLC: Jay Ratelle, Vice President of Operations Warranty issue date: Page 2 of 2 Specifically regarding Underwater,Water Play,and Pool-deck applications,foreign or excessive chemicals in the water can cause potential damage to the NFSS product resulting in fading,chalking,bleeding,and/or degradation.Pool chemicals and water treatments such as "Ozone"and chlorine levels with a ppm of greater than 3 will harm and degrade the NFSS.NFSG will not warrant the NFSS product when foreign or excessive chemicals are used in or around the surface installation.NFSG will not warrant against mold or mildew caused by improper drainage and/or improper sloping around the pool area,sauna area,steam area or shower area.Recommended minimum slope for positive drainage is 2% for areas over 2000 SF. Customer acknowledges that the limited warranty will be voided if the Customer fails to follow the NFSS Maintenance Guidelines (attached hereto);keep maintenance and impact attenuation testing records;or fails to make payment in a timely manner as per the terms and conditions of the agreed contract.Customer also acknowledges and agrees that it will not,under any circumstance,make alterations to the NFSS product without the written authorization of NFSG.Any unauthorized alteration by the Customer could result in the termination of any existing warranty for the NFSS and shall also give rise to the duty of the Customer to hold harmless,defend and indemnify NFSG from any claim,suit or cause of action, personal injury, death, or property damage arising out of or related to said alteration. WARNING:Surface areas can become extremely hot due to exposure of direct sunlight.Shoes and/or socks must be worn at all times.Customer is responsible for proper supervision of children when in contact with the surface.In addition,warning signs are recommended to be posted in all areas to prevent small children from touching or crawling on to surface areas that may be hot due to extended sun exposure in excessive temperatures.During winter and/or seasons when temperatures fall below 32°F,the impact attenuation performance of the NFSS system can be compromised.In this case,it is recommended to discontinue use until surface is no longer frozen.No Fault Sport Group assumes no liability to such exposure of surfacing temperature as this should be monitored prior to use of surfacing.No Fault Sport Group also assumes no liability to the expansion and contraction of the surfacing during freeze/thaw events. NO REPRESENTATIVE OF THE SELLER HAS AUTHORITY TO MAKE ANY REPRESENTATION OR PROMISES EXCEPT AS STATED HEREIN.THERE ARE NO WARRANTIES EITHER EXPRESSED OR IMPLIED,INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE THAT EXTEND BEYOND THE WARRANTIES CONTAINED IN THIS DOCUMENT.NFSG SHALL NOT BE LIABLE FOR ANY INCIDENTAL,CONSEQUENTIAL OR OTHER DAMAGES TO THE STRUCTURE OR ITS CONTENTS ARISING UNDER ANY THEORY OF LAW WHATSOEVER. Page 206 of 260 NO FAULT SPORT GROUP, LLC 3112 Valley Creek Drive, Ste. C Baton Rouge, LA 70808 225-215-7760 www.nofault.com Project Name:SAMPLE NFSG Job No.:16-xxxx-NFSS Address:0 Customer:0 City Date of Completion: Page 1 of 2 No Fault Sport Group,LLC ("NFSG")warrants to the original purchaser (established as “Customer”above)that the No Fault Safety Surface ("NFSS"),installed under the above referenced Project,will conform to the NFSS specifications and remain free from defects in materials and workmanship for a period of five (5)years,per the terms and conditions provided herein.This limited warranty is expressly made in lieu of any other warranties and is exclusive to the original Customer. This limited warranty shall provide for repairs or replacement of any defective materials or workmanship in the surface area(s)that fail during the warranty period.This warranty shall commence on the date of substantial completion (as established above)and shall provide for one hundred (100%)of the cost to repair or replace the failed area(s)for a period of one year.Thereafter,the warranty covers eighty percent (80%)of the cost to repair the affected areas from the first anniversary of substantial completion until the second anniversary of substantial completion.Thereafter,the warranty covers sixty percent (60%)of the cost to repair the affected areas from the second anniversary of substantial completion until the third anniversary of substantial completion.Thereafter,the warranty covers forty percent (40%)of the cost to repair the affected areas from the third anniversary of substantial completion until the fourth anniversary of substantial completion.Thereafter,the warranty covers twenty percent (20%)of the cost to repair the affected areas from the fourth anniversary of substantial completion until the fifth anniversary of substantial completion,at which date NFSG's obligations under this warranty are terminated. All warranty claims shall be made in writing to NFSG within thirty (30)days of the Customer’s knowledge thereof.The written notification from the Customer shall include the following:the date of the first notice of the failure,details of the failure,photos of the failed area and a request for a warranty claim meeting with NFSG at the installation site (if applicable).NFSG shall determine the validity of all claims after sufficient evidence has been gathered.NFSG shall then replace,repair,or make a refund for any claims validated by it.Any refund,credit or allowance provided to the Customer on a warranty claim is exercisable only if said allowance is used to accommodate replacement with NFSG's then current surfacing system.NFSG's liability for warranty claims shall in no event exceed the cost of repair or replacement of such area(s)that have failed.Customer agrees that in no event shall NFSG have any liability to Customer for loss of use or loss of profits or any form of consequential damages. Any dispute as to whether and to what extent there is a NFSS failure and subsequent valid warranty claim within the meaning of this warranty shall be initially dealt with by joint investigation and discussion between NFSG and Customer in order to achieve a mutually agreeable solution.If a solution cannot be reached within thirty (30)days,then either the Customer or NFSG may submit the matter to an accredited arbitrator who is a member of the American Arbitration Association and who shall make a determination in accordance with the rules and regulation of the American Arbitration Association. The decision of the Arbitrator shall be binding on both parties. This warranty does not include normal wear and tear,discoloration or fading as a result of ultraviolet rays,shrinkage (which is an inherent characteristic of elastic rubber),any damages to the surface during the curing period,or improper sub-base design or construction,including but not limited to surface cracking along expansion joints or separating from an adjacent border,curb,walkway,or existing surface.If the underlying sub-base materials fail for any reason whatsoever (including hydrostatic pressure,cracking,shifting,heaving),then NFSG's warranty shall be rendered invalid. NFSG is under no obligation or responsibility to repair and/or replace the NFSS product if damaged by lawn and landscaping equipment;vehicular traffic;vandalism (including burns,cuts,gouges,etc.);product misuse,abuse or alteration;improper drainage;improper or lack of maintenance;any foreign residue that may be deposited on the surface;any foreign matter from surrounding areas (i.e.any substance other than those indicated on NFSG's MSDS sheets)that may be siphoned through,migrated in,lodged in and/or harden the surface;sharp objects (high heels, spikes, etc.); use of unapproved cleaning materials; or acts of God. NO FAULT SAFETY SURFACE PRODUCT WARRANTY Page 207 of 260 NO FAULT SPORT GROUP, LLC 3112 Valley Creek Drive, Ste. C Baton Rouge, LA 70808 225-215-7760 www.nofault.com Project Name:SAMPLE NFSG Job No.:16-xxxx-NFSS Address:0 Customer:0 City Date of Completion: NO FAULT SAFETY SURFACE PRODUCT WARRANTY NO FAULT SPORT GROUP, LLC: Jay Ratelle, Vice President of Operations Warranty issue date: Page 2 of 2 Specifically regarding Underwater,Water Play,and Pool-deck applications,foreign or excessive chemicals in the water can cause potential damage to the NFSS product resulting in fading,chalking,bleeding,and/or degradation.Pool chemicals and water treatments such as "Ozone"and chlorine levels with a ppm of greater than 3 will harm and degrade the NFSS.NFSG will not warrant the NFSS product when foreign or excessive chemicals are used in or around the surface installation.NFSG will not warrant against mold or mildew caused by improper drainage and/or improper sloping around the pool area,sauna area,steam area or shower area.Recommended minimum slope for positive drainage is 2% for areas over 2000 SF. Customer acknowledges that the limited warranty will be voided if the Customer fails to follow the NFSS Maintenance Guidelines (attached hereto);keep maintenance and impact attenuation testing records;or fails to make payment in a timely manner as per the terms and conditions of the agreed contract.Customer also acknowledges and agrees that it will not,under any circumstance,make alterations to the NFSS product without the written authorization of NFSG.Any unauthorized alteration by the Customer could result in the termination of any existing warranty for the NFSS and shall also give rise to the duty of the Customer to hold harmless,defend and indemnify NFSG from any claim,suit or cause of action, personal injury, death, or property damage arising out of or related to said alteration. WARNING:Surface areas can become extremely hot due to exposure of direct sunlight.Shoes and/or socks must be worn at all times.Customer is responsible for proper supervision of children when in contact with the surface.In addition,warning signs are recommended to be posted in all areas to prevent small children from touching or crawling on to surface areas that may be hot due to extended sun exposure in excessive temperatures.During winter and/or seasons when temperatures fall below 32°F,the impact attenuation performance of the NFSS system can be compromised.In this case,it is recommended to discontinue use until surface is no longer frozen.No Fault Sport Group assumes no liability to such exposure of surfacing temperature as this should be monitored prior to use of surfacing.No Fault Sport Group also assumes no liability to the expansion and contraction of the surfacing during freeze/thaw events. NO REPRESENTATIVE OF THE SELLER HAS AUTHORITY TO MAKE ANY REPRESENTATION OR PROMISES EXCEPT AS STATED HEREIN.THERE ARE NO WARRANTIES EITHER EXPRESSED OR IMPLIED,INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE THAT EXTEND BEYOND THE WARRANTIES CONTAINED IN THIS DOCUMENT.NFSG SHALL NOT BE LIABLE FOR ANY INCIDENTAL,CONSEQUENTIAL OR OTHER DAMAGES TO THE STRUCTURE OR ITS CONTENTS ARISING UNDER ANY THEORY OF LAW WHATSOEVER. Page 208 of 260 A warranty is only as good as the company behind it. That is why the ForeverLawn warranty is the best in the industry. With over ten years and tens of thousands of successful projects, ForeverLawn is proud to offer another ground-breaking industry first: the ForeverLawn Closed Loop Warranty System (CLWS). What makes our warranty superior? • Ultimate satisfaction • True peace of mind • Online warranty registration • Superior tracking • Full transferability • Closes the loop between customer, installer and manufacturer • From a company older than the warranty being offered The ForeverLawn CLWS isn’t just a collection of words on paper, it is a thorough warranty system backing up a superior synthetic grass product. What else would you expect from a company built on integrity, quality, and innovation? “Because integrity is a core value of ForeverLawn, we stand behind every promise we make.” M0920 Rev. 03/17 Closed Loop Warranty System - A warranty you can trust Our commitment goes beyond the paper. Page 209 of 260 Playground Turf by Irvine Wood Recovery Limited Warranty This limited warranty applies to Irvine Wood Recovery’s Engineered Wood Fiber product Playground Turf. Playground Turf is warranted to meet the following specifications: IPEMA Certified to ASTM F1292-04 Head Impact Attenuation Testing IPEMA Certified to ASTM F 2075-04 Sieve Analysis Testing Tramp Metal Testing, ASTM 2075/4.6 ADA WHEELCHAIR ACCESSIBILITY ASTM F1951-99 Tested to 12” of thickness from a 12’ fall height 100% Pre-Consumer Recycled Virgin Material 3,000,000 Liability Insurance Page 210 of 260 Page 211 of 260 Page 212 of 260 BOARD OF COUNTY COMMISSIONERS OF CLAY COUNTY, FLORIDA NOTICE OF INTENT TO AWARD BID RFP NO 18/19-2, Various Equipment and Amenities for Parks and Playgrounds In accordance with the provisions of Section 8.N of the Clay County Purchasing Policy, notice is hereby given and posted of the decision of the Board of County Commissioners of Clay County, Florida (hereinafter the “Board”) with respect to RFP No. 18/19-2, Various Equipment and Amenities for Parks and Playgrounds. Responses to RFP No. 18/19-2 were opened on March 19, 2019. During its regular meeting on May 28, 2019, the Board rendered its decision to award RFP No. 18/19-2 to multiple companies. This notice of intent to award bid is the official notification regarding said selection. The decision of the Board is final subject to 72 hour period for protest. Failure to file a protest within the time prescribed in Section 8.N of the Clay County Purchasing Policies shall constitute a waiver of proceedings under Section 8.N Bid Awards and Protests. Lorin L. Mock Acting County Manager Date of Posting: Date of Removal: 5/29/19 6/3/19 Time of Posting: Time of Removal: 8:45 a.m. 8:47 a.m. Initials: Initials: D F D F Page 213 of 260 Bojadzijev, Lindsey From: purchasing <purchasing@claycountygov.com> Sent: Tuesday, September 24, 2019 8:20 AM To: Bojadzijev, Lindsey Subject: RE: RFP 18/19-2 Attachments: 051519 Discount spreadsheet.pdf, F&A - BCC minutes.pdf Good morning, There are no contracts or award letters to the vendors. We use the discount spreadsheet that shows all awarded vendors and their discount percentages along with the minutes where this was approved by our board as backup for purchases. The initial term is good until 5/27/22. Let me know if you need anything else. Thank you, Donna Fish, Buyer 1 Clay County Purchasing Division P O Box 1366 477 Houston Street Green Cove Springs, FL 32043 PH: 904-278-3761 Fax: 904-278-3728 Email address. donna.fish@claycountyBov.com From: Bojadzijev, Lindsey [ma iIto: Lindsey. Bojadzijev@Sanfordfl.gov] Sent: Tuesday, September 24, 2019 7:34 AM To: purchasing <purchasing@claycountygov.com> Subject: RFP 18/19-2 CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning, I am trying to find out more information about your RFP 18/19-2. 1 see on your website it has the bid package, bid advertisement, bid tabulation and notice of intent but I don't see a notice of award or any contracts/agreements. Do you have those? If so can I please get a copy. Our parks department is interested in looking into those awards. Thank you, cr n-- d$I GV --v Purchasing Analyst Finance — Purchasing Division City of Sanford p: 407.688.5030 face boo k. co m/Sa nfo rd F LCityG ovt youtube.com/Cityofsanfordf I twitter.com/CitySanfordFL 1 Page 214 of 260 Table of Contents BOARD OF COUNTY COMMISSIONERS CLAY COUNTY, FLORIDA REQUEST FOR PROPOSAL NOTICE Rep Services' RFP Response Board of County Commissioners Meeting Minutes Staff Request for Approval Board Approval 11 8 25 2 18 27 Page 215 of 260 BOARD OF COUNTY COMMISSIONERS CLAY COUNTY, FLORIDA RFP NO. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS Issued By: Clay County Board of County Commissioners Purchasing Department Page 216 of 260 RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS – SCOPE OF SERVICES (Provided by Parks and Recreation Department) SCOPE: The purpose of this bid invitation: 1. Establish a firm, fixed percentage discount from manufacturer’s and/or bidder’s current catalog/supply/product information price list for the purchase of various equipment and amenities for parks and playgrounds as requested by the Clay County Division of Parks and Recreation. The County reserves the right to award to multiple bidders. 2. Establish a firm, fixed percentage of manufacturer’s and/or bidder’s current catalog/supply/product information price list, after applying the above requested discount for purchase, for the installation of various equipment and amenities. It is understood that bidder’s current catalog/supply/product information price list are subject to change; however, percentages shall remain fixed. No extra charges or compensation will be allowed for installation above and beyond what has already been presented in your bid. If the bidder offers specialized catalogs, the catalogs must be submitted separately from any other catalog offered by the bidder. 3. This bid is also a means for qualifying vendors for ball park lighting services. Qualifying vendors will be requested to provide pricing on a project by project basis as defined in the method of ordering section of this bid utilizing prices provided in bid response. The qualified vendor(s) providing the lowest responsive quote will be awarded the project. 4. There is no guarantee any purchases will be made after award. Purchase orders will be issued subject to availability of funds. RESPONSIBILITY: Bidder shall be responsible for all labor, materials, equipment, supervision, off-loading, storage, and installation, of various equipment and amenities for parks and playground equipment or amenities ordered, unless otherwise specified by the County. The County may elect, in certain circumstances, to purchase only materials and have those materials installed by others (e.g., volunteers, County staff). These items will be shipped to a designated location and off-loaded by the bidder or bidder’s representative. QUALIFICATION OF INSTALLERS: If a bidder utilizes a sub-contracted installer for any park or playground equipment, a list of sub- contracted installers must be included with their bid. Additionally, the bidder must supply WRITTEN FACTORY/MANUFACTURER CERTIFICATION that its installer, or its sub- contracted installer, is an authorized installer, certified to install various equipment and amenities for parks and playground equipment as required by each manufacturer. CATALOGS AND MANUFACTURER SUGGESTED RETAIL PRICE (MSRP) LISTS: Each bidder shall submit with this bid, at no charge, two (2) sets of each current catalog/supply/product information price list as well as current MSRP list for each catalog 13 Page 217 of 260 submitted. All catalogs and/or MSRP lists shall clearly identify bidder’s name, address and telephone number. The vendor shall supply at no charge, two (2) sets of each then current catalog/supply/product information price list as well as current MSRP list for each catalog submitted upon price changes. At renewal time Vendor may request that new manufacturers be added. County reserves the right to approve or deny this request. COMPLIANCE WITH LAWS AND CODES: Bidders must strictly comply with Federal, State and local building and safety codes. Equipment must meet all State and Federal safety regulations. The following publications (issue in effect on date of invitation to bid) shall form a part of this specification: A. American Society for Testing and Materials (ASTM): ASTM-F1487 Standards – Methods of testing Playground Equipment for Public Use. ASTM-F1292 Standards - Method for testing various surfacing materials to determine their “critical height” (the fall height below which a life threatening head injury would not be expected to occur) Copies may be obtained from the - American Society for Testing and Materials 100 Barr Harbor Drive West Conshohocken, PA 19428 B. Consumer Product Safety Commission (CPSC) – printed Handbook for Public Playground Safety. Copies may be obtained from the - US Consumer Product Safety Commission 4330 East West Highway Bethesda, MD 20814 (301) 504-7923 C. National Playground Safety Institute (NPSI) – identification of 12 leading causes of injuries on playgrounds. Copies may be obtained from the - National Recreation and Park Association 22377 Belmont Ridge Road Ashburn, VA 20148-4150 (703) 858-0784 D. Americans with Disabilities Act (ADA) Regulations for Title III, Appendix A, Standards for Accessible Design, issued by the Department of Justice. 14 Page 218 of 260 Copies may be obtained by calling: (800) 514-0301 Bidders certify that all products (materials, equipment, processes, age appropriate signage, or other items supplied in response to this bid) contained in its bid meet all Federal and State requirements, Upon completion of installation of play equipment and/or playground surfacing, bidder shall furnish to the County a certificate so stating the equipment /surfacing and its installation meet all Federal and State requirements as outlined in the above publications. Bidders further certify that if the product(s) delivered and/or installed are subsequently found to be deficient in any of the aforementioned requirements in effect on date of delivery, all costs necessary to bring the product(s) and installation into compliance shall be borne by the bidder. INVOICING: Invoices may be issued once equipment, materials, and supplies are delivered and/or installed to the county’s satisfaction. At a minimum, invoices must include: Purchase Order Number, Item Number and Description, Date of Shipment, Quantity Ordered, Unit Price, Unit of Measure, and a total for all purchases. Standard payment terms are Net 45 days per the Local Government Prompt Payment Act. TERMS OF CONTRACT: The term of bid award for various equipment and amenities for parks and playgrounds will be three (3) years, with two (2) one (1) year renewal options. Discounts from this solicitation shall prevail for the full duration of the contract and including subsequent extensions. County reserves the right to use other available bids or contracts when in the best interest of the County. METHOD OF ORDERING: The County may generate a Request for Quotation, on an “as needed” basis, for park and playground equipment and/or ball field lighting together with a request for additional services required to complete that project (see attached Quote sample sheet). The County reserves the right to send such Request for Quotation to any or all awarded bidders. The Request for Quotation can define the project exactly or the Request for Quotation can describe a desired end result, allowing the bidder to design the park or playground site. After generating a Request for Quotation for a project, and before bidder’s submission of its quotation in response to the Request for Quotation, the County may require requested bidder (s) to attend a site visit with County personnel to familiarize the bidder(s) with the site and determine additional services that may be required to complete the project. Bidders will be responsible for the accuracy of all fixed measurements. The bidder’s quotation in response to the Request for Quotation must contain each of the following: 15 Page 219 of 260 • A detailed breakdown of the cost for the entire project. Descriptions of additional services related to the project, together with their price, shall also be listed. • Include Catalog Name, Number and associated discount. When quoting projects where freight would be charged, those costs must be included in quote so freight charges can appear on the purchase order. Freight charges for equipment must be pre-paid and added to the invoice. • Names of any and all subcontractors on the project. It is understood the bidder remains responsible for project completion and acceptance by the County. The County reserves the right to reject any quotation in response to a Request for Quotation if said quotation names a subcontractor who has, in the sole opinion of the County, previously failed in the proper performance of an award or failed to deliver on time contracts of a similar nature, or who is not in a position to perform properly under this award. • Project Completion Date. • Include an updated catalog, if needed and updated MSRP lists for the park and play equipment specifically quoted. The County will generate purchase orders as a result of approved “Request for Quotations” submitted, at the sole discretion of the County. The County reserves the right to not award to any, or to use other available bids or contracts when in the best interest of the County. PROMOTIONAL PRICING: During the contract period, bidders shall extend any pricing offered on a “promotional” basis from the manufacturer to the county. It will be the bidder’s responsibility to monitor said items and report any that are or will be offered at lower prices. SUPERVISION: A bidder’s job supervisor/representative shall be on the work site at all times and be thoroughly knowledgeable of the materials, job requirements, plans, specifications and installation functions. Contractors shall be responsible for the appearance of all working personnel assigned to the project (clean and appropriately dressed at all times). JOB COMPLETION: Bidder/installer shall be responsible for all materials received and signed for from date of order to completion of job installation. Bidder/installer shall be responsible for cleanup and removal of all debris resulting in job completion. Bidder/installer shall be responsible for restoring the work site to its original condition at the completion of the project. This shall include re-sodding of the area affected by their work with sod which is of the same variety and quality as the surrounding sod. Where no sod exists prior to installation, the contractor shall restore grade to a level consistent with the surrounding grade. 16 Page 220 of 260 RESPONSIBILITY FOR DAMAGES AND PRESERVATION OF PROPERTY: The bidder shall use due care to avoid damaging all property associated with, adjacent to, or in any way affected by the work being performed. The bidder shall be responsible for the protection of all buildings, structures, and utilities that are underground, above ground, or on the surface from their operations that may be hazardous and/or damaging to said facilities. Bidder shall leave work site in a neat and orderly fashion at the end of each work day. Any damage occurring to such items by bidder shall be immediately repaired or replaced to a condition at least equal to that which existed prior to the damage. All costs incurred for repair or replacement shall be borne by the successful bidder. Any damages not repaired or replaced by the bidder within ten (10) calendar days from notification will be fixed by the County or its contractor and the cost shall be paid by the bidder or deducted from their invoice. VIOLATIONS/DEFAULT: In the event the awarded bidder(s) should violate any provisions of this bid, such bidder will be given written notice stating the deficiencies and given ten (10) days to correct deficiencies found. The County reserves the right to terminate any bid, contract, or purchase order at any time due to any violation. In the event the awarded bidder(s) should breach this contract, the County reserves the right to seek all remedies in law and/or in equity. Failure of an awarded bidder to adhere to completion dates defined by bidder and County may result in no further purchase being made with such bidder under this Bid. 17 Page 221 of 260 REQUEST FOR PROPOSAL NOTICE NOTICE IS HEREBY GIVEN that sealed proposals will be received until 4:00 P.M., Monday, March 18, 2019, at the Clay County Administration Building, Fourth Floor, Reception Area, 477 Houston Street, Green Cove Springs, Florida 32043, for the following: RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS Proposals will be opened at 1:00 P.M., or as soon thereafter as possible, on Tuesday, March 19, 2019 in the Clay County Administration Building, Conference Room “B”, Fourth Floor, 477 Houston Street, Green Cove Springs, Florida, in the presence of the Purchasing Department staff and all other interested persons. The opened Proposals will be read aloud, examined for conformance to specifications, tabulated, and preserved in the custody of the Purchasing Department. Proposals submitted will be evaluated by the Finance and Audit Committee. The Finance and Audit Committee of the Board will present its recommendation to the Board of County Commissioners as soon thereafter as possible. At the discretion of the Board of County Commissioners or the Finance and Audit Committee, companies submitting proposals may be requested to make oral presentations as part of the evaluation process. Proposals will not be valid unless received by the proposal deadline and in a sealed envelope marked “RFP No. 18/19-2, VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS” to be received until 4:00 P.M., Monday, March 18, 2019. Envelopes are to be submitted in person or delivered by courier to the above address. No postal mail will be accepted. During the bidding process, all prospective proposers are hereby prohibited from contacting (i) any member of the Board of County Commissioners, the County Manager or any County employee or agent regarding the solicitation in any respect during the solicitation period, and (ii) the County Manager or any County employee or agent regarding the solicitation in any respect during the evaluation period. The violation of this rule shall result in the automatic disqualification of any response to a bid solicitation submitted by the violator (as specified in Section P of Chapter 8 of the Purchasing Manual attached hereto). The no-contact rule set forth shall not apply to inquiries submitted to County employees or agents in the manner specifically provided in the bid solicitation package regarding the distribution thereof, or to communications seeking clarification regarding instructions or specifications submitted to County employees or agents in the manner specifically provided for in the bid solicitation package, or to pre-bid conferences provided for in the bid solicitation package, or to formal presentations by finalists to the Board of County Commissioners or any committee thereof specifically contemplated in the bid solicitation package. For information concerning procedures for responding to this Bid, contact the Purchasing Department, Donna Fish by email purchasing@claycountygov.com or at (904) 278-3761. The County reserves the right to waive formalities in any response, to reject any or all responses with or without cause, to waive technical and non-technical or non-material defects in the solicitation or submittal of any responses, including the lack of availability of adequate funds, regulatory agency requirements, to make award in part or completely, and/or to accept the response that, in its judgment, will be in the best interest of the County of Clay. Bid proposals in which the prices obviously are unbalanced will be rejected. 3 Page 222 of 260 FOLLOWING THE BID OPENING AND TABULATION, A “NOTICE OF INTENT TO AWARD BID” OR A “NOTICE OF REJECTION OF ALL BIDS” WILL BE POSTED ON THE INTERNET AT: http://www.claycountygov.com/departments/purchasing-division/bcc-bid-tabs-current-bids-intent- bids-rejection-bids. THIS WEB PAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY’S WEBSITE AT: www.claycountygov.com BY FOLLOWING THE “NOTICE OF INTENT BIDS” LINK UNDER THE “BUSINESS” ROLLOVER BUTTON ON THE COUNTY’S HOMEPAGE. NO OTHER NOTICE WILL BE POSTED. PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE WITHIN THE SEALED BID ENVELOPE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY’S PURCHASING POLICY, OR THE FAILURE TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN SECTION 8. (N), OF SAID POLICY, SHALL CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID SOLICITATION, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER SAID POLICY. THE COUNTY’S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY’S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE. A person or affiliate who has been placed on the convicted bidder list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted bidder list. --------------------------------------------END OF NOTICE----------------------------------------- 4 Page 223 of 260 Page 224 of 260 February 1st, 2023 05/27/2023RFP No. 18/19-2 FL Rep Services Inc 165 W. Jessup Avenue Longwood 32806 2-16-2023 Page 225 of 260 “RENEWAL”BID FORM RFP No.18/19-2.VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDS Bidden Address:. City,State and Zip:. Email:Phone:. Contact Name(s):_ Signature of Bidder Bidder can provide additional price information related to Ball Field Lighting MANUFACTURER CATALOGS: Manufacturer.. Fixed Percentage Discount off MSRP: Installation (Fixed Percentage of cost after discounts of equipment): Manufacturer:. Fixed Percentage Discount off MSRP: Installation (Fixed Percentage of cost after discounts of equipment): Manufacturer.. Fixed Percentage Discount off MSRP: Installation (Fixed Percentage of cost after discounts of equipment): Manufacturer. Fixed Percentage Discount off MSRP: Installation (Fixed Percentage of cost after discounts of equipment): (MULTIPLE SHEETS CAN BE USED) Page 226 of 260 Page 227 of 260 Page 228 of 260 Page 229 of 260 Page 230 of 260 Page 231 of 260 BOARD OF COUNTY CO MMISSIONERS MEETING MINUTES May 23, 2023 Administration Building, 4th Floor, BCC Meeting Room, 477 Houston Street, Green Cove Springs, FL 32043 4:00 PM INVOCATION Commissioner Kristen Burke, District 5, gave the Invocation. PLEDGE U.S. Navy Petty Officer Jason Clark led the Pledge of Allegiance. Chairman Betsy Condon said Petty Officer Clark served our country for ten years in the United States Navy. He served as a Ship's Serviceman on active duty for eight of those years, and for two years, he served on Reserve Duty. Throughout his time in the Navy, Petty Officer Clark received several awards, including the Navy Achievement Medal - Joint Meritorious Unit Award - and Iraqi Campaign Medal. Additionally, he was recognized twice as the Command Junior Sailor of the Quarter. Today Petty Officer Clark resides in Orange Park and works as the Volunteer Coordinator for the Clay County Board of County Commissioners. Petty Officer Clark said it has been a pleasure to join the Clay County Community Services Team and thanked the Board for the opportunity. CALL TO ORDER Chairman Betsy Condon called the meeting to order at 4:03 pm. ROLL CALL Present:Commissioner District 4 Betsy Condon, Chairman Commissioner District 1 Mike Cella Commissioner District 2 Alexandra Compere Commissioner District 5 Dr. Kristen T. Burke Absent:Commissioner District 3 James Renninger, Vice-Chairman Staff Present:County Manager Howard Wanamaker County Attorney Courtney K. Grimm Commission Auditor Heather Boucher Page 1 of 20 Page 232 of 260 PET ADOPTIONS Teresa Capo, Executive Assistant, presented a PowerPoint presentation of pets available for adoption - Twizzler (dog) - Maisey (dog) - Opal (cat) - O'Mally (cat). See Attachment A. If you are interested in adopting a pet, contact clayadoptions@claycountygov.com or call (904) 269-6342. Ms. Capo stated that Clay County Animal Services also offers community rabies and microchip clinic on the first Thursday every month from 3:00 pm to 5:00 pm. The "Kitten Crew" is always looking for fosters. If you are interested, please contact clayfosters@claycountygov.com. Ms. Capo said if you are interested in helping our furry friends but cannot take one home, please look at our Amazon wish list. (Amazon.com) We always need items for our foster kittens and shelter animals. SPECIAL STAFF RECOGNITION B uilding and Zo ning Staff The Special Staff Recognition for the Building and Zoning Department can be seen at www.claycountygov.com/government/clay-county-tv-and-video- archive/BCCAgenda/May 23,-2023, beginning at 6:03 and ending at 9:05. Below is a summary of the discussion. Chairman Betsy Condon said that our Chief Building Official, Steve Schoeff, is here to help us recognize ten staff members for providing outstanding customer service during the rollout of the new Tyler permitting system. Steve Schoeff, Chief Building Inspector, introduced the staff members and recognized them for their outstanding customer service and hard work. Staff Recognized: Robin Stroich - Building Division Program Manager Mary Glisson - Lead Permit Tech Pansy Hudson - Permit Tech Lisa Mitchell - Permit Tech Robbin Fuller - Permit Tech Nicky Wilson - Permit Tech Theresa Jude - Cashier Ruth Lewis - Zoning Tech Christie Johnson - Zoning Tech Laura Hanson - Zoning Tech Page 2 of 20 Page 233 of 260 PROCLAMATIONS/RESOLUTIONS 1. National Safe Boating Week (May 20-26, 2023) The presentation for the National Safe Boating Week Proclamation can be seen at www.claycountygov.com/government/clay-county-tv-and-video-archive/BCC- Agenda/May-23,-2023, beginning at 9:28 and ending at 14:25. Below is a summary of the discussion and the vote. Chairman Betsy Condon said National Safe Boating Week is May 20-26, 2023, marking the beginning of the summer boating season. It is the perfect time to remind boaters that safe boating takes preparation. Chuck Whipple introduced the below individuals and explained their duties. Present to accept the Proclamation: Chuck Whipple - US Coast Guard Auxiliary Nancy Brown - Flotilla Commander Dan Hess - Vessel Examiner Commissioner Mike Cella read the Proclamation for National Safe Boating Week (May 20 through 26, 2023). Chairman Betsy Condon made a motion for approval of the Proclamation, seconded by Commissioner Kristen Burke, which carried 4-0. Mr. Hess gave an overview of the day to day duties of the US Coast Guard Auxiliary. 2. Military Service Day/Memorial Day (May 29, 2023) The presentation of the Military Service Day/Memorial Day Proclamation (May 29, 2023) can be seen at www.claycountygov.com/government/clay-county-tv-and-video- archive/BCC-Agenda/May-23-2023, beginning at 14:27 and ending at 20:37. Below is a summary of the discussion and the vote. Chairman Betsy Condon said May 29, 2023, is Memorial Day and Military Service Day in Clay County and the 35th annual Green Cove Springs RiverFest. It is held every year on Memorial Day to pay tribute to our courageous men and women of the United States Armed Forces, past and present. Present to accept the Proclamation: Petty Officer 2nd Class John D. Ruark - Vice President of the Veteran’s Council of Clay County and has 40 years of combined service with the US Navy and Government. Command Master Chief Mack Ellis - Served his Country for more than 30 years Page 3 of 20 Page 234 of 260 in the US Navy at NAS JAX as a Southeast Region Master Chief and NAS Mayport as a Fourth Fleet Master Chief. Green Cove Springs Mayor Connie Butler Various Military Service Members Commissioner Alexandra Compere read the Proclamation for Military Service Day/Memorial Day. Chairman Betsy Condon made a motion for approval of the Proclamation, seconded by Commissioner Mike Cella, which carried 4-0. Mayor Connie Butler thanked the Board for the Proclamation. She also thanked the men and women that serve in our military. Mayor Butler said all are invited to the RiverFest on Monday, May 29, 2023, at 10:00 am and gave information for events and vendors. Master Chief Mack Ellis thanked the Board for always supporting our military and said getting support has to come from the top, and no matter what happens, everything runs smoother. 3.FHSAA Boys Weightlifting State Championship The presentation of the FHSAA Boys Weightlifting State Championship Proclamation can be seen at www.claycountygov.com/government/clay-county-tv- and-video-archive/BCC-Agenda/May-23-2023, beginning at 21:25 and ending at 33:25. Below is a summary of the discussion and the vote. Chairman Betsy Condon said we would like to recognize and congratulate the Fleming Island and Keystone Heights Boys Weightlifting Teams for their recent wins at the FHSAA Boys Weightlifting State Championships. Chairman Condon said they would recognize each team separately. Fleming Island: Travis Cunningham - Fleming Island Golden Eagles Head Coach Austin Smenda - Assistant Coach Jordan Herff - Assistant Coach Nicholas Cruz Austin Allred Isaiah Ramos Mason Donahue Shekaeb Wallizada Joshua Pereira Dylan Peterson Zach Davis Conner Russell Ben Hollinger Tyler Beverly Tyler Williams Page 4 of 20 Page 235 of 260 Murrphy Ballard Tabari Tucker Pierre Solorzano Aidan Rucker Jered Rhodes Haeddon Compton Ladarius Jackson Josh Langston Ethan Wilger Gage Isbell Keven Reyes Braden Cunningham Commissioner Kristen Burke read the FHSAA Boys Weightlifting State Championship Proclamation for Fleming Island Boys Weightlifting Team. Commissioner Alexandra Compere made a motion for approval of the Proclamation, seconded by Commissioner Chairman Betsy Condon, which carried 4-0. Chairman Betsy Condon recognized School Superintendent David Broskie and Clay County District Athletic Director John Sgromolo. Keystone Heights: Lantz Lowery - Keystone Heights Indians Head Coach Brian Overton Larry Jeffries III Colton Hollingsworth Jed Tisdale Declan Shine Reid Begue Wyatt VanZant Sam Ulsch Davin Adams Landon Hovsepian Bryar Schenck Dakota Roper Bryson Wester Jaydon Goodman Tyeler Rozier Jackson Herman Brayden Wester Tyler Duncan Coach Lowery acknowledged the team's accomplishment of winning a "Three-Peat." Mr. Sgromolo said that since starting back athletics in the Summer of 2020, Clay County had been the standard in weightlifting in the state of Florida. He also recognized Coach Lowery for being Coach of the Year. The support that the Community has for the student-athletes as a whole is truly like no other in the state. Mr. Sgromolo thanked the Page 5 of 20 Page 236 of 260 Community and the Commission for always supporting the athletes. Chairman Betsy Condon recognized Principal Laurie Burke, Athletic Director Chuck Dickinson, and Football Coach Steve Reynolds. Commissioner Kristen Burke read the FHSAA Boys Weightlifting State Championship Proclamation for Keystone Heights Boys Weightlifting Team. Commissioner Mike Cella made a motion for approval of the Proclamation, seconded by Commissioner Chairman Betsy Condon, which carried 4-0. Keystone Heights Principal Laurie Burke said these guys are great athletes but are even better young men led by an amazing coach. Thank you all for your hard work and representing the school so well, and thank you to the Commission for the recognition. DECLARATIONS 4.Lupus Awareness Month (May 2023) Chairman Betsy Condon said Lupus is a chronic disease that affects the immune system and can be difficult to diagnose. Lupus Awareness Month occurs each May to help raise awareness about the disease, its symptoms, and treatments. We are declaring May 2023 as Lupus Awareness Month in Clay County. If you would like to read the Declaration, it is on this meeting’s online agenda. 5.Mental Health Awareness Month (May 2023) Chairman Betsy Condon said we also declare May as Mental Health Awareness Month. Many people of all ages live with mental health illnesses in the United States. There are many resources available to help. If you know someone struggling with mental health issues, please help connect them with life-saving organizations like Clay Behavioral Health or the 9-8-8 Suicide and Crisis Lifeline. We have declared May as Mental Health Awareness Month in Clay County. If you would like to read the Declaration, it is on this meeting’s online agenda. CONSTITUTIONAL OFFICERS There were no comments by Constitutional Officers. APPROVAL OF MINUTES 6.Board of County Commissioners Meeting, May 9, 2023. Commissioner Mike Cella made a motion for approval of the May 9, 2023, BCC Meeting minutes, seconded by Commissioner Kristen Burke, which carried 4-0. Page 6 of 20 Page 237 of 260 PUBLIC COMMENTS Chairman Betsy Condon opened the floor for public comment at 4:37 pm. James Otto, Blanding Boulevard, Middleburg, Florida, asked for the votes to be called out and has concerns regarding having an attorney, red light cameras, and police report written during an accident he was involved in. Hearing no other comments, Chairman Betsy Condon closed public comment at 4:40 pm. CONSENT AGENDA 7.Finance Business The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1) FL Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues. 8.SHIP Down Payment Assistance Funding Agreement between the County and Housing Finance Authority (T. Sumner) Approval of the SHIP Down Payment Assistance Funding Agreement between the County and Housing Finance Authority of Clay County. Funding Source: SHIP Program Fund - SHIP Program Activities - Program Services 9.First Amendment to Agreement No. 2021/2022-182 with Mercy Support Services, Inc. for Homeless Stabilization Program Strategy (T. Sumner) A) Approval of the First Amendment to Agreement No. 2021/2022-182 with Mercy Support Services, Inc. as the Sponsor/Developer for the Homeless Stabilization Program Strategy for the County's SHIP Program, increasing the grant funding for years two and three of the Agreement from $100,000.00 per year to $300,000.00 per year. B) Additional approval of advanced payment is requested. Funding Source: SHIP Program Fund - SHIP Program Activities - Program Services 10.Satisfaction of Mortgage for Duncan, Bryant and Hayward (T. Page 7 of 20 Page 238 of 260 Sumner/C. Stewart) 11.Second Renewal of RFP No. 18/19-2, Various Equipment and Amenities for Parks and Playgrounds (K. Smith) Approval of second renewal of RFP No. 18/19-2, Various Equipment and Amenities for Parks and Playgrounds for one year. This is an annual RFP for purchase and installation of playground equipment, repair parts and ballfield lighting as needed at parks county wide. The RFP is awarded to multiple Distributors and provides a percentage discount off MSRP pricing as well as an installation discount. Funding Source: General Fund - Parks and Recreation Administration - Machinery and Equipment - Capitalized Various 12.Bid No. 22/23-45, Junk and Debris Removal (K. Smith) Approval to reject bid received from J Dog Junk Removal for Bid No. 22/23-45, Junk and Debris Removal. Services are funded through the Community Development Block Grant (CDBG) Entitlement Program. Staff is re-evaluating alternate methods to procure services based upon the needs of individual applications. This effort should result in better pricing for the removal and disposal fees. 13.Interlocal Agreement with Clay County Utility Authority regarding Road Work and Utility Work for the Improvements of County Road 315 related to the Bonded Transportation Program Construction Management At Risk Group #2 (E. Dendor) Approval of Interlocal Agreement with Clay County Utility Authority regarding Road Work and Utility Work for the Improvements of County Road 315 related to the Bonded Transportation Program Construction Management At Risk Group #2 (E. Dendor) 14.Tenth Amendment to Agreement No. 2020/2021-213 with Jacobs Engineering Group, Inc. for Professional Engineering Design Consultant Services for the Bonded Transportation Program Construction Management At Risk Group #2 regarding Project 6A (E. Dendor) Approval of the Tenth Amendment to Agreement No. 2020/2021-213 with Jacobs Engineering Group, Inc. for Professional Engineering Design Consultant Services for the Bonded Transportation Program Construction Management At Risk Group #2 to include design and post- design Services necessary to construct the Utility Work in relation to Project 6A in accordance with the Interlocal Agreement between the Page 8 of 20 Page 239 of 260 County and Clay County Utility Authority (CCUA) Re: Road Work and Utility Work for the Improvement of CR 315 in the amount of $265,390.34. Funding Source: 2020 Bond Construction Fund - First Coast Connector from US17 to CR315 - Infrastructure 15.Acceptance for Final Plat for Recording - Kindlewood Townhomes (District 2, Comm. Compere)(R. Smith) 16.Acceptance for Final Plat for Recording - Cathedral Oak Parkway Phase 3 (District 5, Comm. Burke)(R. Smith) Staff has reviewed and recommends that the Board accept and approve the final plat of Cathedral Oak Parkway Phase 3 for recording. 17.Acceptance of Assignment and Assumption of Agreement for Permanent Easement for Drainage between the Shadowlawn Community Development District and Clay County (C. Grimm) 18.Approval of Amendment to Roadway Construction Impact Fee Credit Agreement between Clay County and Shadowlawn Community Development District, Agreement No. 2017/2018-70, related to the construction and dedication of CR 218 Extension (now known as a portion of Cathedral Oak Parkway) 19.First Amendment to Agreement No. 2020/2021-216 with Replay Systems, Inc. for the Purchase and Installation of the E911 Logging Recorder Replacement System (D. Hane) Approval of the First Amendment to Agreement No. 2020/2021-216 with Replay Systems, Inc. for the Purchase and Installation of the E911 Logging Recorder Replacement Systems in the amount of $124,710.60. Funding Source: 911 Wireless Fund - All Grants Organization - Computer Software - E911 Logging Recorder Replacement Project 911 Wireless Fund - All Grants Organization - Machinery and Equipment - Capitalized - E911 Logging Recorder Replacement Project 911 Wireless Fund - 911 Wireless - Machinery and Equipment - Capitalized 911 Wireless Fund - 911 Wireless - Professional Services 20.Request to use alternative procedure to notice public hearings for the consideration of potential purchase and sales agreements for the Page 9 of 20 Page 240 of 260 County's purchase of real properties in connection with Public Safety projects (A. Chapman) Courtney Grimm, County Attorney, said items do not need to be pulled but need the record to reflect item number 8; the agreement will be revised to reflect that this is a continuing program and moving forward. Additionally, item 16 has some revisions to the plat to tie easement bearings and distances to the easement plat line. Commissioner Mike Cella made a motion for approval of the Consent Agenda as presented, seconded by Commissioner Kristen Burke, which carried 4-0. DISCUSSION/UPDATES 21.Northeast Florida Regional Council Board's upcoming leadership The discussion for the Northeast Florida Regional Council Board can be seen at www.claycountygov.com/clay-county-tv-and-video-archive/BCC-Agenda-May-23,- 2023,-beginning at 41:23 and ending at 45:54. Below is a summary of the discussion. Eric Anderson, Deputy CEO, and Emergency Manager, addressed the Board regarding the leadership for NEFRC. Mr. Anderson gave an overview of the makeup for leadership for NEFRC. Mr. Anderson said 2019; the Board approved a restructuring and a rotation of counties into leadership positions. They returned to the rotation when Clay County re- entered the Regional Council in 2021/2022. They are slated in Clay County due to having a person nominated in the first Vice-President position for the next year, and then the person would be the board chair the next year. Commissioner James Renninger has been discussed as a potential nominee. He understands that Commissioner Renninger wanted a discussion with the Board to develop some consensus on who the nominee would be for the county. There were questions and discussions regarding the timeline and leadership change. Commissioner Mike Cella expressed his concern with Commissioner Renninger's absence and making a decision regarding the position. Following the discussion, the Board gave consensus with the recommendation for Commissioner Renninger, and when he returns, he can give his thoughts, and they would move forward after the discussion. Chairman Betsy Condon agreed and said Commissioner Renninger would serve the Council well. NEW BUSINESS 22.Bid No. 22/23-50, Sidewalk Replacement for the Community Disaster Block Grant Entitlement Program (K. Smith) Approval to Post Notice to Intent to award Bid No. 22/23-50, Sidewalk Replacement for the Community Disaster Block Grant Entitlement Page 10 of 20 Page 241 of 260 CITY OF CRESTVIEW Item # 10.2. Staff Report PLANNING AND DEVELOPMENT BOARD MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: Action Item TO: Planning and Development Board CC: City Manager and City Attorney FROM: Community Development Services DATE: 1/4/2024 SUBJECT: Preliminary Plat: Old Bethel Road Subdivision BACKGROUND: Staff received the initial application for the Old Bethel Road subdivision on Feburary 28th, 2023. It has since gone through staff review and all major comments have been addressed. The remaining comments are minor and will not affect the overall layout and scope proposed on the provided preliminary plat documents. DISCUSSION: This subdivision is proposed just south of the city water tower on Old Bethel Road, north of the cemetery. With a connection to Old Bethel Road. The subdivision proposes 82 lots, which is within the allowed density provided by the zoning district and future land use designation. If any amendments are made to modify the layout herein proposed, the plat will come back through the Board and Council for approval. The Planning and Development Board recommended approval of this preliminary plat on January 2nd, 2024. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Opportunity- Promote an environment that encourages economic and educational opportunity FINANCIAL IMPACT Approval of this conceptual plat will have a positive future impact on the City including: impact fees, building permits fees, and utility usage fees. RECOMMENDED ACTION Staff respectfully requests a motion to approve the Old Bethel Road Subdivision Preliminary Plat. Attachments Page 242 of 260 1. 22DE10050-Old Bethel Road Preliminary Plat 11-17-23 Page 243 of 260 OLD BETHEL SUBDIVISION A RESIDENTIAL SUBDIVISION SITUATED IN SECTION 1, TOWNSHIP 3 NORTH, RANGE 24 WEST, IN THE CITY OF CRESTVIEW, OKALOOSA COUNTY, FLORIDA ””” · · ” ’ ’” ’ ’” ’” ’” ’” Page 244 of 260 OLD BETH E L R O A D OLD BETHEL SUBDIVISION A RESIDENTIAL SUBDIVISION SITUATED IN SECTION 1, TOWNSHIP 3 NORTH, RANGE 24 WEST, IN THE CITY OF CRESTVIEW, OKALOOSA COUNTY, FLORIDA ””” Page 245 of 260 CITY OF CRESTVIEW Item # 10.3. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning Administrator DATE: 1/4/2024 SUBJECT: Montessori School Memorandum of Understanding BACKGROUND: Staff received the initial application submittal for the Montessori School project, a 11,375 square foot montessori school facility, at 316 Medcrest Drive, on November 8, 2022. For commercial projects, Public Services staff reviews each project's traffic study or report, and any transportation related improvements proposed, to determine what improvements or contributions need to be made by the developer resulting from the impact of their proposed development, via a Memorandum of Understanding (MOU). DISCUSSION: For the Montessori School project, Public Services staff reviewed the traffic study provided, resulting in the attached MOU. In this specific case, the MOU provides for the developer to participate in costs not to exceed the total amount of $8,400.00 to be held in escrow by the City of Crestview for proposed offsite roadway improvements that the City is constructing to mitigate traffic impacts. This cost was determined by an established per-trip cost based on the total average trips per day generated by the development. The obligation to deposit the money in escrow and participate shall occur before the Development Order is issued. This MOU, if approved, also needs to be signed by the Mayor and the City Clerk. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows. Foundational – these are the four areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability – Achieve long term financial sustainability. Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest quality of public services. Infrastructure – Satisfy current and future infrastructure needs. Quality of Life – these six areas focus on the overall experience when provided by the city. Community Character – Promote desirable growth with a hometown atmosphere. Safety – Ensure the continuous safety of citizens and visitors. Mobility – Provide safe, efficient and accessible means for mobility. Page 246 of 260 FINANCIAL IMPACT This MOU will provide funds to the City to construct improvements that will mitigate the traffic impact resulting from this development. RECOMMENDED ACTION Staff respectfully requests a motion to approve the attached Memorandum of Understanding to be sent to the Mayor and City Clerk for signature. Attachments 1. Montessori School Memorandum of Understanding Page 247 of 260 MEMORANDUM OF UNDERSTANDING December 6, 2023 Subject: Montessori School (the Development) City of Crestview, Florida & Brytar, Inc. (the Developer) Based upon the City of Crestview Engineering Standards Manual Chapter 5.1, this Memorandum of Understanding is in reference to the proposed Montessori School (the Development) and has been provided with the following acknowledgements: • The Development generates significant traffic capacity impacts to the surrounding roadway network and no offsite roadway improvements are proposed as part of the Development. • The City of Crestview is constructing offsite roadway improvements to mitigate traffic impacts. • The developer shall participate in cost not to exceed the total amount of $8,300.00 to be held in escrow by the City of Crestview for these proposed improvements. This cost was determined by an established per trip cost based on total average trips per day generated by the development. The obligation to deposit the money in escrow and participate shall occur before the Development Order is issued. City of Crestview Brytar, Inc. ___________________________ ___________________________ BY: J.B. Whitten, Mayor BY: Scott Remphrey, President _________________________________ Maryanne Schrader, City Clerk Page 248 of 260 CITY OF CRESTVIEW Item # 12.1. Staff Report CITY COUNCIL MEETING DATE: January 8, 2024 TYPE OF AGENDA ITEM: Presentation TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Wayne Steele, Director of Operations DATE: 1/4/2024 SUBJECT: Special Projects Update BACKGROUND: Monthly Department Update DISCUSSION: A brief overview of capital projects and project management presented by Director of Operations Wayne Steele and Project Manager Jayce Vanderford. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Infrastructure- Satisfy current and future infrastructure needs Communication- To engage, inform and educate public and staff Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Safety- Ensure the continuous safety of citizens and visitors Mobility- Provide safe, efficient and accessible means for mobility Opportunity- Promote an environment that encourages economic and educational opportunity Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT None RECOMMENDED ACTION No action is required. Page 249 of 260 Attachments 1. Capital Projects 2024 Page 250 of 260 CAPITAL PROJECTS UPDATE 2024 Page 251 of 260 Page 252 of 260 Page 253 of 260 Page 254 of 260 Page 255 of 260 Page 256 of 260 Page 257 of 260 Page 258 of 260 Page 259 of 260 Page 260 of 260