HomeMy Public PortalAbout2000 Proposal for Services re KB Community Center09/28/2000 08:49 3034708642
BALLARD*KING & ASSOC
PAGE 02
2743 E. Ravenhill Or
Highlands Ranch, CO 80126
(303) 470-6661 Fax (303) 470-8642
Memo
..-\,RRD ' kI G and ASSOCIATES
Recreation Facility Planningand Operation Consultants
To: Todd Hofferberth, Director of Recreation, Village of Key Biscayne
From: Ken Ballard, Principal
CC: Robert Currie Partnership
Date: 9/27/00
Re: Key Biscayne Community Center
Attached is a proposal for the services that were outlined in the recent memo from the Village
of Key Biscayne. This proposal was developed after consultation with the Robert Currie
Partnership and is based on the services that Ballard*King and Associates is best able to
provide for the project.
It appears that the Village would like to have these services included as part of the contract
with the Robert Currie Partnership. This is acceptable to Ballard*King but you may want to
consider hiring our firm directly so we can better act as your representative.
Regardless of the structure of the agreement BKA is prepared to move forward in a team
effort with the Village and the Robert Currie Partnership to bring the very best community
center to Key Biscayne.
Please let us know how you would best like to proceed.
Ballard*King and Associates
Key Biscayne Community Center
Proposal for Services
For
Village of Key Biscayne
A. Equipment (owners responsibility) - provide a listing of all equipment required for
each space in the building.
1. Listing of equipment needs for each space in the building
B. Operations Analysis - based on the final conceptual design, develop a preliminary
operations expenditure budget for the center as well as a projected revenue estimate
based on a probable operating structure.
1. Determine a philosophy of operation and recommend an operating structure
2. Develop a preliminary operations budget and staffing plan
3. Develop a preliminary revenue budget base on a recommended fee schedule
4. Determine probable use estimates
Cost Estimate Summary
1. Equipment $3,000
2. Operations Analysis $7,000
Total $10,000
n j orsn�^r.ies: Direct costs 1 00/ It that the
of
�.�..1niJL+. :,..�.�..,:,. plus iv iv- is estimated CIl% scope work outlined
above plus the scope of work authorized for the Robert Currie Partnership will require a
minimum of 3 trips to Key Biscayne @ $1,500 each. Other expenses (phone, postage,
etc.) are estimate at $500.
Total Project Cost: $15,000
Any additional services beyond those outlined above will be billed at the rate of $95 an
hour.
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Village of Key cayne
Ballard*King and Associates
Village of Key Biscayne
Key Biscayne Community Center
Project
Letter of Agreement
Terms:
1. Ballard*King and Associates agrees to provide the consulting services that are outlined in the
attached proposal for the Village of Key Biscayne. Payment shall not exceed $15,000 for
personnel costs and all reimbursable expenses.
2. All expenses incurred by Ballard*King and Associates which are directly related to the
completion of this agreement for the Village of Key Biscayne will be reimbursed by the same based
on the actual cost of services, plus 10%.
3. The attached proposal has been written on limited information and as such may need to be
altered to meet the specific needs of the project. The fee quoted is subject to change pending any
alteration to the scope of services. Any modification in the scope of services and fee must be
mutually agreed to in writing prior to implementation of the changes.
4. The projects fee and reimbursables will be billed at selected intervals of the project. All invoices
are due in full within 30 days of the bills receipt. A monthly interest rate of 1 and 1/2% will be
assessed on any outstanding balance after 30 days.
isS)
Date
Ballard*King and Associates
Date
@9/28/2000 08:49 3034708642
BALLARD*KING & ASSOC
PAGE 03
Ballard*King and Associates
Key Biscayne Community Center
Proposal for Services
Ballard*King and Associates
A. Programming Review — review the existing architectural program and make
recommendations for changes or additions.
1. Review project component listing
2. Recommend changes, additions and priorities
3. Review of program space narratives and square footage requirements
B. Third Party Design Review - review of building design, layout, specifications and
equipment. The purpose is to help ensure that the facility's design will be functional,
operational and as efficient as possible.
1. Review conceptual plan to determine proper relationships of components
2. Provide a systematic review of the final schematic design/development plans
3. Review finishes, lighting, electrical, plumbing and HVAC requirements
4. Provide basic performance standards for specific building systems
C. Equipment (owners responsibility) - provide a listing of all equipment required for
each space in the building.
1. Listing of equipment needs for each space in the building
D. Operations Analysis - based on the final conceptual design, develop a preliminary
operations expenditure budget for the center as well as a projected revenue estimate
based on a probable operating structure.
1. Determine a philosophy of operation and recommend an operating structure
2. Develop a preliminary operations budget and staffing plan
3. Develop a preliminary revenue budget base on a recommended fee schedule
4. Determine probable use estimates
E. Design Workshops — a principal in the firm will be present at three design workshops
(not to exceed 2 days per workshop) during the design process for the center.
1. Assist with design workshop planning and scheduling
2. Provide assistance and input on design issues and concerns
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09/28/2000 08:49 3034708642
BALLARDKING & ASSOC PAGE 04
Cost Estimate Summary
1. Programming Review
2. Third Party Design Review
3;` Equipment
4. Aerations Analysis
5. Design Workshops
Total
Ballard*King and Associates
$2,000
$4,000
$3,000
$7,000
$2,500
$18,500
Reirnbursables: Direct costs plus 10%. It is estimated that the scope of work outlined
above would require a minimum of 3 trips to Key Biscayne @ $1,500 each. Other
expenses (phone, postage, etc.) are estimate at $500.
Total Project Cost: $23,500
Any additional services beyond those outlined above will be billed at the rate of $95 an
hour.
2