HomeMy Public PortalAbout12112023 City Council Regular Meeting MinutesCity Council Minutes
December 11, 2023
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich, Council
members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan
Holloway, and various staff members.
Mayor JB Whitten welcomed Cub Scout Pack 535 to the meeting as they are working on
the Arrow of Light.
2. Invocation, Pledge of Allegiance
2.1. Elder Sylvester Echols of First Church of God In Christ
The Invocation was led by Elder Sylvester Echols of First Church of God in Christ,
and Cub Scout Pack 535 led the Council in the Pledge of Allegiance.
3. Open Policy Making and Legislative Session
Mayor JB Whitten declared a quorum was present and went over the rules and procedures.
4. Approve Agenda
Mayor JB Whitten called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Doug
Capps to approve the agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
5. Presentations and Reports
5.1. Civilian Lifesaving Award Presentation
Chief Stephen McCosker presented life-saving awards to Victoria Sipher, a former
Marine, who was present, as well as Renee Hamilton, who is a registered nurse. They
were acknowledged for the life measures performed during a drivers' medical
emergency until the emergency medical personnel arrived at the scene.
6. Consent Agenda
Mayor JB Whitten called for action.
Motion by Councilmember Doug Capps and seconded by Councilmember Cynthia Brown
to approve the Consent agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
6.1. Vehicle Purchase
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6.2. Lantern Ridge Upgrade - Lift Station 21
6.3. Crestview Main Street Revitalization Contract Negotiation
6.4. DEP Agreement No. LPA0502- Crestview Benjamin St. Septic to Sewer
6.5. Foxwood Low Pressure Sewer System Award of Contract
6.6. Rehab for Lift Station #6 of Control Panel
6.7. Vineyard Village Site Improvements Bid Selection
6.8. Approval of City Council Regular Meeting Minutes of November 13, 2023
7. Public Hearings / Ordinances on Second Reading
7.1. Ordinance 1953 Lee Avenue Comprehensive Plan Amendment
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1953, Lee
Avenue Comprehensive Plan Amendment, to the City Council. He explained the
zoning and current uses for the property stating it is within the city limits. The
developer plans to place duplexes on the property. He stated courtesy notices were
sent and advertisements were ran.
CDS Planning Administrator N. Schwendt and asked the City Clerk to read the
ordinance by Title.
City Clerk Maryanne Schrader read Ordinance 1953 aloud: An Ordinance of the City
of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For
Authority; Providing For Findings of Fact; Providing For Purpose; Providing For
Changing the Future Land Use Designation From Residential (R) to Mixed -Use
(MU) On Approximately 0.40 Acres, More Or Less, In Section 21, Township 3
North, Range 23 West; Providing For Future Land Use Map Amendment; Providing
For Severability; Providing For Scrivener's Errors; Providing For Liberal
Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and
Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council and from the public. In
hearing none, he called for action.
Motion by Councilmember Doug Capps and seconded by Councilmember Cynthia
Brown to adopt Ordinance 1953 on 2nd reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
7.2. Ordinance 1954 Lee Avenue Rezoning
City Attorney Jonathan Holloway swore in all participants for the quasi-judicial
segments for the meeting. He asked the City Council if there were any ex-parte
discussions. He also explained the decisions must be made on competent evidence.
Councilmember C. Brown mentioned she has driven by the property.
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CDS Planning Administrator Nicholas Schwendt presented Ordinance 1954, Lee
Avenue Rezoning, to the City Council. He stated the developer is requesting mixed -
use zoning. He stated courtesy notices were sent and advertisements were run. He
then asked the City Clerk to enter the staff report into the record: On September 16,
2023, staff received an application to amend the comprehensive plan and zoning
designations for property located at 602 Lee Avenue. The subject property is
currently located within the city limits of Crestview with a future land use and zoning
designation of Residential (R) and Single and Multi -Family Density Dwelling
District (R-3), respectively. The application requests the Mixed -Use (MU) zoning
designation for the property. The Planning and Development Board recommended
approval of the request on November 6, 2023, and the first reading was approved by
the City Council on November 13, 2023. The property description is as follows:
Property Owner: Trojan Professional Mgmt. LLC, PO Box 312, Crestview, FL
32536, Parcel ID: 21-3N-23-1670-0006-0010, Site Size: 0.40 acres, Current FLU:
Residential (R), Current Zoning: Single and Multi -Family Density Dwelling District
(R-3), Current Land Use: Residential. The following table provides the surrounding
land use designations, zoning districts, and existing uses. Direction: North; FLU:
Residential (R); Zoning: Single and Multi -Family Density; Existing Use: Dwelling
District (R-3) Manufactured Home & Single Family. Direction: East; FLU:
Residential (R); Zoning: Single and Multi -Family Density; Existing Use: Dwelling
District (R-3) Multi -Family. Direction: South; FLU: Residential (R); Zoning: Single
and Multi -Family Density; Existing Use: Dwelling District (R-3) Single Family.
Direction: West; FLU: Residential (R); Zoning: Single and Multi -Family Density;
Existing Use: Dwelling District (R-3) Single Family. The subject property is
currently developed for residential use and a development application has not been
submitted. Based on the requested land -use and zoning designations, the property
use could continue as a residence or be developed for light commercial use. The
applicant for this rezoning concurrently applied for a lot split on the same property.
With that lot split, each parcel will be approximately 0.2 acres. The applicant has
stated their intent to develop each resulting property with one duplex structure each,
which is consistent with the existing development adjacent to the east of this property
but is not allowed under the current allowable density. Staff finds that the resulting
acreage of each parcel (0.2 acres) would not be large enough to support commercial
development that would not otherwise be allowable as a home occupation as the
property exists now. Staff reviewed the request for rezoning and finds the following:
- The proposed zoning is consistent with the proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the
adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable
development on adjacent
parcels. Courtesy notices were mailed to property owners within 300 feet of the
subject property on October 12, 2023. The property was posted on October 23, 2023.
An advertisement ran in the Crestview News Bulletin on October 26, 2023.
CDS Planning Administrator Nicholas Schwendt asked the City Clerk to read
Ordinance 1954 by title.
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City Clerk Maryanne Schrader read Ordinance 1954 by Title: An Ordinance of the
City of Crestview, Florida, Providing For the Rezoning of 0.40 Acres, More or Less,
of Real Property, Located In Section 21, Township 3 North, Range 23 West, Front
the Single and Multi -Family Density Dwelling District (R-3) Zoning District to the
Mixed -Use (MU) Zoning District; Providing For Authority; Providing For the
Updating of the Crestview Zoning Map; Providing For Severability; Providing For
Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of
Conflicting Codes and Ordinances; and Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council and from the public. In
hearing none, he called for action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Ryan
Bullard to adopt Ordinance 1954 on 2nd reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
7.3. Ordinance 1955 North Avenue East Comprehensive Plan Amendment
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1955, North
Avenue East Comprehensive Plan Amendment, to the City Council. He mentioned
the developer is changing the land use designation and zoning. He added the property
is within the city limits. The developer has entered into an agreement with Eglin
AFB. He mentioned if the developer does anything different from what is presented,
they will have to come back to Council for approval. The courtesy notices were sent,
and the advertisement was published in the newspaper. He then asked the City Clerk
to read Ordinance 1955 by title.
City Clerk Maryanne Schrader read Ordinance 1955 aloud: An Ordinance of the City
of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For
Authority; Providing For Findings of Fact; Providing For Purpose; Providing For
Changing the Future Land Use Designation From Public Lands (PL) to Mixed -Use
(MU) on Approximately 5.45 Acres, More Or Less, In Section 7, Township 3 North,
Range 23 West; Providing For Future Land Use Map Amendment; Providing For
Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation;
Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an
Effective Date.
Mayor JB Whitten called for comment from the Council.
Councilmember R. Bullard asked about the PUD designation for future changes, and
CDS Planning Administrator N. Schwendt replied that the rental agreement is not
exclusive, it just provides for a fast track for service members. City Manager T.
Bolduc clarified that the military would be offered the unit before going to the public.
Councilmember R. Bullard added he appreciates the support of the military but is
concerned about the impact on the school. CDS Planning Administrator N. Schwendt
said this project will tie into the existing sidewalks. He added that this has been
provided to the school for their records and planning.
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Mayor JB Whitten called for comment from the public. In hearing none, he called for
action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Joe
Blocker to adopt Ordinance 1955 on 2nd reading for final adoption.
Roll Ca11: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps. Nays:
Ryan Bullard. Ayes: 4; Nays: 1. Motion carried.
7.4. Ordinance 1956 North Avenue East Rezoning
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1956, North
Avenue East Rezoning, to the City Council. He reiterated if any changes are made, it
would have to come back to the City Council for approval. He then asked the City
Clerk to enter the staff report into the record: On October 4, 2023, staff received an
application to annex and to amend the comprehensive plan and zoning designations
for property located on North Avenue East. The subject property is currently located
within the city limits of Crestview with a future land use and zoning designation of
Public Lands (PL). The application requests the Planned Unit Development (PUD)
zoning designation for the property. The Planning and Development Board
recommended approval of the request on November 6, 2023, and the first reading
was approved by the City Council on November 13, 2023. The property description
is as follows: Property Owner: Grant -Moulton Properties LLC; 1702 E James Lee
Blvd; Crestview, FL 32539; Parcel ID: 07-3N-23-1760-0004-0010; Site Size: 5.45
acres; Current FLU: Public Lands (PL); Current Zoning: Public Lands (PL); Current
Land Use: Municipal. The following table provides the surrounding land use
designations, zoning districts, and existing uses. Direction: North; FLU: Residential
(R); Zoning: Single and Multi -Family Density Dwelling District (R-3); Existing Use:
Single Family. Direction: East; Residential (R); Zoning: Single and Multi -Family
Density Dwelling District (R-3); Existing Use: Single Family & Multi -Family.
Direction: South; FLU: Residential (R); Zoning: Single and Multi -Family Density
Dwelling District (R-3): Existing Use: Single Family & Multi -Family. Direction:
West; FLU: Residential (R); Zoning: Single and Multi -Family Density Dwelling
District (R-3); Existing Use: Single -Family. The subject property is currently
developed for recreational use and a development application has been submitted.
Based on the requested land -use and zoning designations, the property could be
developed for residential use. Typically, at this point in the process, staff are not
aware of what is being proposed on a given piece of property. In this case, this
proposed rezoning to PUD is in conjunction with a project that is in review for 94
townhouse units. The current future land use and zoning designations do not provide
for this use, and the surrounding future land use and zoning districts (Residential (R)
and Single and Multi -family Density Dwelling District (R-3)) do not provide for the
density requested within the application. The developer has entered into an
agreement with the Eglin Air Force base to provide housing (rent and utilities) to
military members at the BAH rate, providing a benefit to both those service members
as well as a positive impact on the community at large. In order to achieve that
threshold, the developer determined that it would be necessary to construct more
units in the project than would have typically been allowed in the R-3 zoning district
and Residential future land use designation. Staff discussed various options that
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could help the developer achieve this goal for the benefit of our community. Initially,
staff considered the Mixed Use (MU) zoning and future land use designations, which
would provide a density comparable to the adjacent Arbor Valley development,
located off of North Pearl Street, but were not comfortable with the potential
commercial development that would be possible on the property with the Mixed -Use
zoning district. This 5.45-acre property with the Mixed -Use zoning district could
theoretically provide for commercial uses with densities/intensities that may not be
consistent with the surrounding area. As a result, staff determined that the most
efficient and beneficial way to move forward would be to utilize the Mixed Use
(MU) future land use, which allows for up to 20 units per acre, but assign the
Planned Unit Development (PUD) zoning district, which references the submitted
site plan for the development and, in this case, restricts the development specifically
to what has been proposed - 94 townhomes. Any amendment to, or modification of
the plans from that scope would require an additional ordinance to amend or remove
the PUD ordinance that is being proposed coincidentally with this FLU amendment
request. This provides a way for staff to ensure that this property does not develop
any way other than what has generally been proposed without first consulting the
Planning Board and City Council, protecting the area from development that, at this
time, would not be considered consistent with the surrounding area. Staff reviewed
the request for rezoning and finds the following:
- The proposed zoning is consistent with the proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the
adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable
development on adjacent parcels. Courtesy notices were mailed to property owners
within 300 feet of the subject property on October 12, 2023. The property was
posted on October 23, 2023. An advertisement ran in the Crestview News Bulletin
on October 26, 2023.
CDS Planning Administrator N. Schwendt asked the City Clerk to read Ordinance
1956 by title.
City Clerk Maryanne Schrader read Ordinance 1956 aloud: An Ordinance of the City
of Crestview, Florida, Providing For the Rezoning of 5.45 Acres, More or Less, of
Real Property, Located In Section 7, Township 3 North, Range 23 West, From the
Public Lands (PL) Zoning District to the Planned Unit Development (PUD) Zoning
District; Providing For Authority; Providing For the Updating of the Crestview
Zoning Map; Providing For Severability; Providing For Scrivener's Errors;
Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
Ordinances; and Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council.
City Attorney J. Holloway asked about any disclosures, and Councilmember R.
Bullard said he has received emails and also has driven by the site. He thinks it is an
excellent project but does not support the density.
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Councilmember C. Brown disclosed she has received a call and has driven by the
property. Councilmember D. Capps stated he had driven by as well.
Mayor JB Whitten called for comment from the public. In hearing none, he called for
action.
Motion by Councilmember Cynthia Brown and seconded by Mayor Pro-Tem
Andrew Rencich to adopt Ordinance 1956 on 2nd reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps. Nays:
Ryan Bullard. Ayes: 4; Nays: 1. Motion carried.
7.5. Ordinance 1957 - Comprehensive Fee Amendment
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1957,
Comprehensive Fee Amendment, to the City Council. He stated since implementing
the amended Comprehensive Fee Schedule, staff made some minor adjustments to
the new fees and previously adjusted fees have been identified since the fees were
amended on October 1st. He then asked the City Clerk to read Ordinance 1957 by
title.
City Clerk Maryanne Schrader read Ordinance 1957 aloud: An Ordinance of the City
of Crestview, Florida, Providing For an Update to the Comprehensive Fee Schedule;
Providing For Authority; Providing For Severability; Providing For Scrivener's
Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting
Codes and Ordinances; and Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council and from the public. In
hearing none, he called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Joe
Blocker to adopt Ordinance 1957 on 2nd reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
8. Ordinances on First Reading
8.1. Ordinance 1958 - Amending the City of Crestview Police Officers and Firefighters
Retirement Plan
City Manager T. Bolduc mentioned this is the first reading of Ordinance 1958,
amending the City of Crestview Police Officers' and Firefighters' Retirement Plan.
We are bringing this request for approval back to Council to clearly lay out the terms
of the recently approved "25 and out" program. He mentioned the normal retirement
date is the first date of the month or following attaining age fifty-five, and the
completion of ten years of credited service or the attainment of age fifty-two and the
completion of twenty-five years of credited service regardless of age. He then asked
the City Clerk to read Ordinance 1958 by title.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City
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of Crestview, Florida; Amending the City of Crestview Police Officers' and
Firefighters' Retirement Plan, Adopted by Ordinance No. 780, as Subsequently
Amended; Amending and Renumbering Section 6 Benefit Amounts and Eligibility
and Supplemental Benefit; Providing for Inclusion In the Code; Providing For
Severability; Providing For A Repealer; and Providing For An Effective Date.
Mayor JB Whitten called for comment from the Council and from the public. In
hearing none, he called for action.
Motion by Councilmember Ryan Bullard and seconded by Councilmember Doug
Capps to approve Ordinance 1958 on 1st reading and move to second reading for
final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
9. Resolutions
No item brought forward.
10. Action Items
10.1. City Clerk Annual Performance Evaluation
Administrative Services Director Jessica Leavins explained that individual reviews
are included in the packet stating that employee evaluations are based on our core
values. Ms. Shrader received an overall average of 2.76. Based on the general
employee evaluation criteria, a 2.76 would be categorized as "exceeds expectations"
and qualify for a 3% merit -based salary increase.
Council commented on the benefit of an addition of a Deputy City Clerk, the
professionalism in the office and adaptability of technology use.
Mayor JB Whitten requested action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Doug
Capps to approve a 3% merit -based salary increase, including the 3% cost of living
for a total of 6%.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
11. City Clerk Report
11.1. Monthly Update
City Clerk Maryanne Schrader stated the staff report is in the packet. She mentioned
the draft Codification has been sent to the legal department of CivicPlus for review
and we hope to complete the project early this coming year.
Ms. M. Schrader thanked the Council.
12. City Manager Report
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12.1. Financial Update - Finance Director
Finance Director Gina Toussaint said the September financial links are in the staff
report. We remain in a healthy financial position. She added the list of monthly
checks are also included.
12.2. Boards and Committees Update
City Manager Tim Bolduc said the City Council had asked if the terms could be
moved to the same part of the year. He explained the terms are established by
Ordinance. He said the CRA Board consists of two members who are appointed in
addition to the Council where they automatically renew. He said the Planning Board
term is for three years and the terms do not fall consistently. He suggested clarifying
the terms of the alternates. The employee retirement and police pension Board is for
two-year terms under Ordinances 780 and 781. The Citizen Advisory Council
consists of seven members. Mayor Whitten said he interviews and replaces the
members accordingly.
Discussion ensued on the benefits of having the terms renewed at the same time. The
consensus was to not include auto renewal.
City Manager T. Bolduc said we will remove the auto -renewal and look up the term
rotation.
In response to Councilmember R. Bullard regarding the applications received, City
Manager T. Bolduc replied that staff will look at the current seat and terms and return
the second meeting in January with a comprehensive proposal to make the
appointments in March. He added we will also look at the Council appointments with
renewing in October of each year.
13. Comments from the Mayor and Council
13.1. Mae Reatha Coleman Citizen of the Year Selection
Mayor JB Whitten said we had outstanding candidates. He requested a motion from
the City Council to approve the Mae Reatha Coleman Citizen of the Year Committee
selection.
Motion by Mayor Pro-Tem Andrew Rencich Councilmember and seconded by Ryan
Bullard Councilmember to approve the selection.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
In response to Councilmember R. Bullard regarding Twin Hills Park, City Manager
T. Bolduc explained the children's park is continuing to move forward. The steps will
be replaced with a retaining wall. The contract has been issued and materials have
been ordered and will have Jayce send him an update.
Mayor Whitten said an application on the improvements was submitted and the
representatives were receptive.
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Mayor Pro-Tem A. Rencich reiterated the success of the partnership with Eglin.
Mayor Whitten mentioned there is an alternative for the parade. Floats will be at the
Community Center at 3 p.m. on Saturday. A tent will be set up for the Council. The
community movie night will be held afterward.
He also invited Councilmember R. Bullard to attend training on January l9th and
20th in Gainesville, as he is the newest council member and will be beneficial.
Councilmember R. Bullard agreed.
14. Comments from the Audience
Mayor JB Whitten called for comment from the public.
Shannon Hayes came forward to address the Council. He applauded the Council and City
Manager for the things accomplished this year. He mentioned Mayor Whitten,
Councilmember D. Capps, Mayor Pro-Tem A. Rencich, and City Manager Tim Bolduc,
had been to Tallahassee to speak to the representatives. He also would like to see the
Council have a Town Hall meeting to inform the citizens.
15. Adjournment
Mayor JB Whitten adjourned the meeting at 7:02 p.m.
Minutes approved this 8th day of January 2024.
Mayor
Maryanne Sdhraa er
City Clerk
Proper Notice having been duly given
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