HomeMy Public PortalAboutGolf Commission Packet 10.12.21 MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: October 12,2021
Time:4:00 PM
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BRf.µ,Slj Jay Packett
This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of Operations
of 2021. No in-person meeting attendance will be permitted.If the Town is unable to live broadcast this Colin Walsh
meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent
meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream
(livestream.brewster-ma.gov), or Video recording(tv.brewster-ma.gov).
When required by law or allowed by the Chair, persons wishing to provide public comment or Golf Commission
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell
posted agenda. Chair
Meetings may be joined by: Andrea Johnson
1. Phone:+1312 626 6799 or+1929 436 2866 vice Chair
Webinar ID: 8814407 8985 Rob David
Passcode:049087 John Kissida
To request to speak:Press*9 and wait to be recognized. Wyn Morton
2. Zoom Webinar: Jeff Odell
htti,s://usO2web.zoom.us/j/8 8144078985?owd=MO5KQnNsRIRQT2FzZEpkSFZDWUVO
David Valcourt
Zz09
Passcode:049087 The Captains Golf Course
1000 Freemans Way
To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. Brewster,MA 02631
(508)896-1716
AGENDA www.CaptainsGolfr-ourse.com
i
• Call to Order
• Public Comment
• Course Superintendent's Report(Colin Walsh)
• Director's Report(Jay Packett)
• Course Operations Questions and Concerns
• Re-vote on Non-Resident membership limit
• Strategic Planning Updates(Commission)
• Update on Restaurant RFP
• Discuss and possible vote on recommendations related to 2022 Golf Season including but not limited
to:
• Tee time allocation formula, changes to non-resident memberships, changes to association
requirements,annual fee player rates,greens fees, cart rates.
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 9/13
• 9/14
• 9/28
• Future Agenda Items and Meetings(10/26)
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 9/30/21
FY 2022 _ FY 2021
%of %of
Expendedthru Budget Expended thru Budget
September Budget Balance Spent September Budget _ _Balance Spent
WAGES WAGES _
Full-time Wages $ 169,902.71 $ 857,151.00 $ 687,248.29 19.8% Full-time Maintenance $ 115,892.15 $ 595,164.00 $ 479,271.85 19.5%
Part-time Wages $ 183,925.19 $ 554,757.00 $ 370,831.81 33.2% Part-time Maintenance $ 86,818.72 $ 305,271.00 $ 218,452.28 28.4%
Overtime $ 22,587.84 $ _50,000.00 $ 27,412.16 45.2% ll-time FuAdministrative $ 56,220.61 $ 276,534.00 _$ 220,313.39 20.3%
Longevity $ 2,815.50 $ 16,560.00 $ 13,744.50 17.0% Part-time Administrative $ 79,579.50 $ 198,536.00 $ 118,956.50 40.1%
Contractual Obligations $ 6,000.00 $ 39,529.00 $ 33,529.00 15.2% Overtime $ 23,657.12 $ 47,638.00 $ 23,980.88 49.7%
$ $ $ Lon ev $ _4,500.00 $ 18,072.00 $ 13,572.00 24.9%
$ $ $ Contractual Obligations $ - $ 42,208.00 $ 42,208.00 0.0%
SUBTOTAL $ 385,231.24 $1,517,997.00 $1,132,765.76 25.4% SUBTOTAL $ 366,668.10 $1,483,423.00 $1,116,754.90 24.7%
GENERAL EXPENSES GENERAL EXPENSES
Oil/Grease $ 1,016.00 $ 3,000.00_$ 1,984.00 33.9° Clothing-Maintenance $ 1,165.66 $ 87500.00 $ 7,334.34 13.7%
Diesel Fuel $ 2,382.57 $ 10,000.00 $ 7,617.43 23.8% Clothing-Administrative $ $ _2,000.00 $ 2,000.00 0.0%
Heating $ 1,120.60 $ 14,000.00 $ 12,879.40 ._ 8.0% Oil/Grease-Maintenance $ $ 3,000.00 $ 3,000.00 0.0%
Gasoline $ 3,819.72 $ 8,500.00 $ 4,680.28 44.9% Diesel Fuel $ 1,790.51 $ 10,000.00 $ 8,209.49 17.9°k
Electricity $ 17,989.10 $ 46,000.00 $ 28,010.90 39.1%1 Heating-Maintenance $ 28.31 $ 3,000.00 $ 2,971.69 0.9%
Electricity-Irrigation Pump $ 5,604.48 $ _22,000.00 $ 16,395.52 25.5%1 Heating-Clubhouse $ 1,290.19 $ 11,000.00 $ 9,709.81 11.7%
R&M Equipment $_ 15,951.36 $ 80,000.00 $ 64,048.64 19.9%1 Gasoline-Maintenance $ 1,919.43 $ 8,500.00 $ 6,580.57 22.6%
R&M Irrigation $ 17,514.24 $ 35,000.00 $ 17,485.76 50.0%1 Electricity-Maintenance $ 1,415.27 $ 6,000.00 $ 4,584.73 23.6%
ProffessionaUT_echnical $ 1,333.80 $ 4,500.00 $ 3,166.20 29.6% Electricity-Clubhouse $ 13,880.04 $ 36,000.00 $ 22,119.96 38.6%
OSHA Training_ $ _ $ 2,500.00 $ 2,500.00 0.0% Electricity-Irrigation $ 12,058.49 $ 22,000.00 $ 9,941.51 54.8%
Phones _ $ 259.07 $ 1,600.00 $ 1,340.93 16.2% Electric; Driving Range $ 1,402.93 $ 4,000.00 $ 2,597.07 35.1%
Alarm $ 1,635.40 $ 2,200.00 $ 564.60 74.3% R&M Equipment $ 24,921.17 $ _80,000.00 $ 55,078.83 31.2%
Office Supplies $ 3,569.59 $ 9,500.00 $ 5,930.41 37.6% R&M Irrigation $ 1,068.95 $ 35,000.00 $ 33,931.05 3.1%
Score Cards $ 1,685.37 $ 4,000.00 $ 2,314.63 42.1% Professional/Technical $ 1,597.57 $ 4,500.00 $ 2,902.43 35.5%
Maintenance Supplies $ 2,932.63 $ 12,000.00 $ 9,067.37 24.4% Phone-Maintenance $ 95.16 $ 600.00 $ 504.84 15.9%
Range Supplies $ 2,795.48 $ 13,000.00 $ 10,204.52 21.5% Phone-Clubhouse $ 150.50 $ 850.00 $ 699.50 17.7%
Computer Supplies $ 1,784.40 $ 6,000.00 $ 6,215.60 22.3% Alarm-Maintenance $ 963.40 $ 1,100.00 $ 136.60 87.6%
Custodial Supplies $ 8,311.59 $ 20,000.00 $ 11,688.41 41.6% Alarm-Clubhouse $ 672.00 $ 1,100.00 $ 428.00 61.1%
Rubbish Removal/Sanitation $ 5,931.95 $ 26,000.00 $ 20,068.05 22.8% Office Supplies-Admin. $ 3,004.88 $ 9,000.00 $ 5,995.12 33.4%
Seed&Sod $ 5,431.78 $ 25,000.00 $ 19568.22 21.7% Score Cards $ 1,935.50 $ 3,600.00 $ 1,664.50 53.8%
ee&Green _ _ $ 1,733.55 $ 12,000.00 $ 10,266.45 14.4% Maintenance Supplies $ 5,312.32 $ 8,000.00 $ 2,687.68 66.4%
Landscaping $ 710.00 $_ 5,000.00 $ 4,290.00 14.2% Range Supplies $ 4,777.43 $ 8,000.00 $ 3,222.57 59.7%
Topsoil&Sand _ $ 1,424.76 1 $ 30,000.00 $ 2_8,575.24 4.7% Computer Services $ 1,784.40 $ 7,000.00 $ 5,215.60 25.5%
Fertilizer $ 4,500.00 $ 80,000.0_0 $ 75,410.00 5.7% OfficeSuupplies-Maint. $ 894.01 $ 500.00 $ (394.01) 178.8%
Fungicide $ 29,969.75 $ 120,000.00 $ 9_0,030.25 25.0% Custodial Supplies/Services $ 6,377.60 $ 20,000.00 $ 13,622.40 31.9%
Insecticides $ - $ 15,000.00 $ 15,000.00 0.0% Rubbish Removal/Sant. $ 7,007.75 $ 26,000.0_0_$ 18,992.25 27.0%
Misc.Wetting Agents/Lime $ 324.00 $ 55,000.00 $ 54,676.00 0.61/6 Seed&Sod $ 8,717.50 $ 20,000.00 $ 11,282.50 43.6%
Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% Tee&Green $ _ $ 8,000.00 $ 8,000_.00 0.0%
Clubhouse Furn./Repair $ 2,941.72 $ 35,000.00 $ 32,058.28 8.4% Landscaping $ $ 5,000.00 $ 5,000.00 0.0%
Credit Card Expense $ 33,766.50 $ _57,000.00 $ 23,233.50 59.2% Topsoil&Sand $ 6,000.13 $ 3_0,000.00 $ 23,999.87 -20.0%
Environmental Monitoring $ 370.50 $ 3,000.00 $ 2,629.50 12.4% Fertilizer $ 1,216.80 $ 80,000.00 $ 78,783.20 1.5%
SafetyClothing Allowance $ 561.89 $ 9,000.00 $ 8,438.11 6.2% Fungicide $ 62,257.38 $ 110,000.00 $ 47,742.62 56.6%
Mileage-Maintenance $ $ 450.00 $ 450.00 0.0% Insecticides $ $ 15,000.00 $ 15,000.00 0.0%
Meetings/Travel $ - $ 2,500.00 $ 2,500.00 0.0% Soil Amendments $ 24,619.20 $ 50,000.00 $ 25,380.80 49.2%
Dues and Subscriptions $ 2,020.00 $ 4,100.00 $ 2,080.00 49.3% Riding Cart Lease $ 74,000.00_$_ 111,000.00 $ 37,000.00 66.7%
Clothing Allowance-Admin $ $ 4,000.00 $ 4,000.00 D.0% Clbhse Furnish/Repair $ 28,543.31 $ 40.000.00 $ 11,456.69 71.4%
Advertising/Promotions $ 5,561 00 $ 50,000.00 $ 44,439.00 11.1% Credit Card Expense $ 32,729.09 $ 57,000.00 $ 24,270.91 57.4%
$ _ - $ - $ In State Travel-Maint. $ $ 450.00 $ 450.00 0.0%
$ _ $ $ - _ Meetings/Travel-Maint. $ $ 2,000.00 $ 2,000.00 0.0%
$ _ $ $ - Meetings/Travel-Admin. $ $ 500.00 $ 500.00 TM
$ $ $ Dues Subscripts-Maint. $ $ 1,520.00 $ 1,520.00 0.D%
$ $ $ Dues Subscripts-Admin. $ 1,080.00 $_ 2,300.00 $ 1,220.00 47.0%
$ $ $ Adverts/Markt/Promo $ 5,167.12_$ 30,000.00 $ 24,832.88_. 17.2%
$ $ $ _ OSHA Training $ $ 2,500.00 $ 2,50_0.00 0.0%
$ $ $ Environmental Monitoring $ $ 2,700A0 $ 2,700.00 0.0%
SUBTOTAL $-i59,042.80 $ 939 850.00 $ 680 807.20 27.6%SUBTOTAL $ 339,844.00 $ 887,220.00 $ 547,376.00 38.3%
Other Expenses: Other Expenses:
Transfer to Trust $ 21,000.00 $ 21,000.00_$ 100% Transfer to OPEB $ $ 17,277.00 $ 17,277.00 0%
Pro Shop Purchases $ 42,194.35 $ 230,000.00 $ 187,805.65 18% Pro Shop Purchases $ 37,684.44 $ 200,000.00 $ 162,315.56 19%
Capital $ - $ 100,000.00 $ 100,000.00 0% Capital $ $ 110,000._00 $ 110,000.00 0%
Indirect Costs $ 129,324.00 $ 129,324.00 $ 100%_ Indirect Costs $ 114,967.00 $ 114,967.00 $ - 100%
Life Insurance $ 139.23 $ 632.00 $ 492.77 22% Lrrfe Insurance $ 138.09 $ 591.00 $ 452.91 23%
Unemployment $ - $ 54,000.00 $ 54,000.00 0% Unemployment $ - $ 54,000.00 $ 54,000.00 0%
Health Insurance $ 55,317.50 $ 285,504.00 $ 230,186.50 19% Health Insurance $ 80,_021.75 $ 282,454.00 $ 202,432.25 28%
Medicare $ 6,362.30 $ 21,793.00 $ 15,430.70 29% Medicare $ $ 22,000.00 $ 22,000.00 0%
Compensated Absences $ 1,193.00 $ 15,000.00 $ �- 89/o $ $ - i
W $ -
orkers Compensation $ 9,646.00 $ 16,000.00 $ 6,354.00 60% Workers Compensation $ 11,439.00 $ 16,000.00 $ 4,561.00 71%
General Liability Insurance $ 70,511.92 $ 78,834.00 $ 8,322.08 89% General Liability Insurance $ 71,827.21 $ 75,080.00 $ 3,252.79 96%
Retirement/Pension Exp. $ 251,300.00 $ 251,300.00. $ 100% Retirement/Pension Exp. $ 240,553.00 $. 240,553.00 $ 100%
Encumbrances $ 520.04 $ 520.04 $ - 100%
SUBTOTAL $ 587,508.34 $1,203,907.04 $ 602,591.70 49%SUBTOTAL $ 556,630.49 $1,132,922.00 $ 576,291.51 49°k
GRAND TOTAL $1,231,782.38 $3,661,754.04 $2,41-6-,164.66 34% GRAND TOTAL i $1,263,142.59 $3,503.565.00 $2,240,422.41 36%
CAPTAINS GOLF COURSE COMPARISON REPORT
SEPTEMBER
Seo-16 sen-17 Sep-18 sev-19 Sep-20 Sep-21
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 4,186.00 $ 2,362.00 $ 4,784.00 $ 6,061.00 $ 8,375.00 $
RESIDENTS-Morning $ - $ - $ - $ - $ - $ -
RESIDENTS-Twilight $ 1,192.00 $ 894.00 $ 1,341.00 $ 2,822.00 $ 3,310.00 $ -
CHARTER NON-RESIDENTS $ - $ - $ $ - $ - $ -
NON-RESIDENTS $ 3,591.00 $ 2,643.00 $ 3,591.00 $ 3,771.00 $ 8,360.00 $ 2,804.00
NON-RESIDENT TWILIGHT $ 747.00 $ 498.00 $ 249.00 $ 1,554.00 $ 2,448.00 $ -
AFP COLLEGIATE $ - $ - $ - $ - $ - $ -
AFP JUNIOR $ $ - $ - $ - $ - $
SUBTOTAL $ 9,716.00 $ 6,397.00 $ 9,965.00 $ 14,208.00 $ 22,493.00 $ 2,804.00
GREEN FEES:
18 HOLE GREEN FEE $ 179,396.10 $ 176,169.40 $ 178,229.52 $ 197,857.62 $ 242,866.89 $ 173,759.91
TWILIGHT GREEN FEES $ 16,850.00 $ 16,621.00 $ 20,605.00 $ 18,376.00 $ 32,034.89 $ 25,606.00
BACK 9 GREEN FEES $ 4,145.00 $ 6,967.00 $ 8,396.00 $ 7,999.00 $ 16,757.00 $ 28,032.00
ADVANCED RESERVATIONS $ 6,493.85 $ 10,091.00 $ 11,344.50 $ 8,419.40 $ 5,838.30 $ 3,580.80
SUBTOTAL $ 206,884.95 $ 209,848.40 $ 218,575.02 $ 232,652.02 $ 297,497.08 $ 230,978.71
CARTS:
18 HOLE CART $ 71,857.28 $ 70,930.82 $ 75,195.74 $ 74,320.94 $ 93,665.17 $ 78,430.36
9 HOLE CART $ 12,947.50 $ 12,114.83 $ 14,935.10 $ 17,200.25 $ 21,114.06 $ 16,986.61
SUBTOTAL $ 84,804.78 $ 83,045.65 $ 90,130.84 $ 91,521.19 $ 114,779.23 $ 95,416.97
DRIVING RANGE $ 13,359.00 $ 12,111.00 $ 14,912.00 $ 14,224.00 $ 26,426.00 $ 19,063.00
PULL CARTS $ 821.88 $ 1,073.25 $ 972.36 $ 963.96 $ 1,118.98 $ 476.15
SNACK BAR RENT $ 7,500.00 $ 8,500.00 $ 5,000.00 $ 5,000.00 $ - $ 5,000.00
GIFT CERTIFICATES $ (645.67) $ (908.24) $ (1,486.31) $ (1,367.63) $ (792.94) $ 61.73
CREDIT BOOK $ (592.28) $ 2,603.71 $ (9,751.20) $ (4,714.08) $ 852.26 $ 4,829.73
PRO SHOP SALES $ 31,008.75 $ 27,358.21 $ 33,930.33 $ 31,599.38 $ 28,664.65 $ 30,197.38
MISC.SALES $ - $ - $ - $ - $ - $ 5,504.50
SUBTOTAL $ 51,451.68 $ 50,737.93 $ 43,577.18 $ 45,705.63 $ 56,268.95 $ 65,132.49
TOTAL REVENUE $ 352,857.41 $ 350,028.98 $ 362,248.04 $ 384,086.84 $ 491,038.26 $ 394,332.17
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH SEPTEMBER ( 9 months )
YEAR 2016 YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 290,615.00 $ 280,279.00 $ 291,480.85 $ 318,694.00 $ 332,563.02 $ 283,150.00
RESIDENTS-Morning $ 214,750.00 $ 235,045.00 $ 215,091.99 $ 216,176.45 $ 194,268.00 $ 167,045.70
RESIDENTS-Twilight $ 35,820.00 $ 36,157.00 $ 45,388.00 $ 51,884.33 $ 64,999.00 $ 52,651.00
CHARTER NON-RESIDENTS $ 6,590.00 $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00
NON-RESIDENTS $ 318,788.00 $ 325,631.00 $ 320,515.00 $ 338,696.00 $ 369,423.00 $ 412,078.00
NON-RESIDENT TWILIGHT $ 21,113.00 $ 23,944.00 $ 42,579.00 $ 43,281.00 $ 69,833.00 $ 71,648.00
COLLEGIATE $ 4,350.00 $ 4,630.00 $ 5,500.00 $ 8,386.00 $ 21,322.00 $ 19,993.00
JUNIORS $ 5,300.00 $ 3,756.00 $ 3730.00 $ 4,830.00 $ 6,456.00 $ 5,464.00
SUBTOTAL $ 897,326.00 $ 916,098.00 $ 931,179.84 $ 989,187.78 $ 1,064,944.02 $ 1,019,629.70
GREEN FEES:
18 HOLE GREEN FEE $1,278,675.74 $1,203,839.49 $ 1,263,179.33 $ 1,297,267.07 $ 1,290,923.75 $ 1,423,229.95
TWILIGHT GREEN FEES $ 133,458.35 $ 132,366.00 $ 136,716.20 $ 152,978.30 $ 188,523.88 $ 192,338.20
BACK 9 GREEN FEES $ 54,076.00 $ 60,668.05 $ 67,201.04 $ 79,048.95 $ 88,523.00 $ 139,456.00
ADVANCED RESERVATIONS $ 116,570.65 $ 104,294.14 $ 102,234.20 $ 98,975.60 $ 28,739.70 $ 40,244.70
SUBTOTAL $1,582,780.74 $1,501,167.68 $ 1,569,330.77 $ 1,628,269.92 $ 1,596,710.33 $ 1,795,268.85
CARTS:
18 HOLE CART $ 484,408.03 $ 448,209.73 $ 476,909.74 $ 458,254.86 $ 427,350.46 $ 545,172.19
9 HOLE CART $ 89,913.87 $ 90,540.96 $ 103,176.49 $ 102,447.87 $ 105,023.42 $ 122,673.25
SUBTOTAL $ 574,321.90 $ 538,750.69 $ 580,086.23 $ 560,702.73 $ 532,373.88 $ 667,845.44
DRIVING RANGE $ 108,769.50 $ 112,405.00 $ 112,469.80 $ 127,819.00 $ 121,653.00 $ 149,486.00
PULL CARTS $ 6,302.07 $ 7,289.35 $ 7,441.20 $ 7,095.17 $ 7,411.57 $ 5,104.95
SNACK BAR RENT $ 36,000.00 $ 40,000.00 $ 23,500.00 $ 25,451.58 $ 10,000.00 $ 15,000.00
GIFT CERTIFICATES $ (16,221.42) $ (10,129.72) $ (16,142.69) $ (18,369.57) $ (16,450.58) $ (8,661.51)
CREDIT BOOK $ 17,438.40 $ 12,218.60 $ 1,789.16 $ 5,839.16 $ 3,708.07 $ 19,042.27
PRO SHOP SALES $ 254,214.33 $ 229,306.08 $ 241,755.97 $ 235,907.50 $ 148,597.47 $ 233,191.65
MISC.SALES $ - $ - $ - $ - $ - $ 5,504.50
SUBTOTAL $ 406,502.88 $ 391,089.31 $ 370,813.44 $ 383,742.84 $ 274,919.53 $ 418,667.86
TOTAL REVENUE $3,460,931.52 $3,347,105.68 $ 3,451,410.28 $ 3,561,903.27 $ 3,468,947.76 $ 3,901,411.85
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH SEPTEMBER ( 3 months )
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 12,280.00 $ 9,089.00 $ 17,382.00 $ 12,033.00 $ 20,767.00 $ 7,371.00
RESIDENTS-Moming $ 5,250.00 $ 3,092.00 $ (795.00) $ 3,340.00 $ (793.00) $ 3,390.00
RESIDENTS-Twilight $ 4,033.00 $ 3,134.00 $ 4,338.00 $ 4,796.00 $ 6,195.00 $ 2,808.00
CHARTER NON-RESIDENTS $ - $ - $ - $ - $ - $ -
NON-RESIDENTS $ 9,288.00 $ 6,183.00 $ 8,367.00 $ 10,454.00 $ 22,400.00 $ 2,804.00
NON-RESIDENT TWILIGHT $ 747.00 $ 1,732.00 $ 2,154.00 $ 2,590.00 $ 6,492.00 $ 1,400.00
COLLEGIATE $ - $ 515.00 $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00
JUNIORS $ 700.00 $ 720.00 $ 1,085.00 $ 388.00 $ 496.00 $ 584.00
SUBTOTAL $ 32,298.00 $ 24,465.00 $ 33,271.00 $ 34,546.00 $ 56,778.00 $ 19,578.00
GREEN FEES:
18 HOLE GREEN FEE $ 903,963.47 $ 855,869.53 $ 901,036.33 $ 942,899.55 $ 1,111,054.81 $ 977,823.49
TWILIGHT GREEN FEES $ 93,580.40 $ 88,991.00 $ 92,980.20 $ 99,807.00 $ 138,752.88 $ 120,380.20
BACK 9 GREEN FEES $ 37,227.00 $ 44,971.20 $ 53,037.04 $ 63,513.00 $ 73,486.00 $ 104,448.00
ADVANCED RESERVATIONS $ 40,229.75 $ 40 449.08 $ 30,001.00 $ 30,093.00 $ 14,537.30 $ 10,558.50
SUBTOTAL $1,075,000.62 $1,030,280.81 $ 1,077,054.57 $1,136,312.55 $ 1,337,830.99 $ 1,213,210.19
CARTS:
18 HOLE CART $ 303,822.75 $ 290,243.25 $ 308,696.92 $ 308,753.74 $ 362,217.55 $ 355,505.92
9 HOLE CART $ 61,098.85 $ 61,377.22 $ 71,854.82 $ 77,232.91 $ 82,800.85 $ 77,347.43
SUBTOTAL $ 364,921.60 $ 351,620.47 $ 380,551.74 $ 385,986.65 $ 445,018.40 $ 432,853.35
DRIVING RANGE $ 65,248.50 $ 71,042.00 $ 71,174.00 $ 76,443.00 $ 96,413.00 $ 86,850.00
PULL CARTS $ 4,656.54 $ 5,331.17 $ 5,099.97 $ 4,755.93 $ 5,624.65 $ 3,070.01
SNACK BAR RENT $ 22,500.00 $ 25,500.00 $ 15,000.00 $ 15,000.00 $ 10,000.00 $ 15,000.00
GIFT CERTIFICATES $ (12,029.86) $ (12,524.53) $ (16,583.77) $ (14,530.35) $ (10,966.30) $ (10,073.53)
CREDIT BOOK $ 9,875.40 $ 10,142.40 $ (1,262.00) $ 4,114.15 $ 4,224.94 $ 14,656.78
PRO SHOP SALES $ 137,163.83 $ 123,327.46 $ 137,530.19 $ 132,522.99 $ 109,421.77 $ 133,605.45
MISC.SALES $ - $ 4 $ - $ - $ - $ 5,504.50
SUBTOTAL $ 227,414.41 $ 222,818.50 $ 210,958.39 $ 218,305.72 $ 214,718.06 $ 248,613.21
TOTAL REVENUE $1,699,634.63 $1,629,184.78 $ 1,701,835.70 $1,775,150.92 $ 2,054,345.45 $ 1,914,254.75
MONTH: Sep-21 _ - --
I GUEST PLAY _ _ __ _ MEMBER PLAY _ _ GRAND
DATE DAY 18 B-9 TW4LTPP COMP OTHER TOT GST 18 B-9 TWI LT TOT MBR TOTALS COMMENTSANEATHER
-_. -- ---- - -_
1 WED _ 101 14 13 _ 1 129 163 - 30 193 _322 Cloudy Showers,72 dey
2 THU 4 31 - 35. 15 - 25 40 75 Rain AM Sunny PM 70 deg.
-- ---- - - 16 --- -- --- --- ---
3 FRI _ 221 4fi-- 49 - 3 - _ 319 _164_ 66 64 294 613 - _Sunny,75 deg
4 AT _ 249 26 50 5_ - _ 330 _ _138 39 40 _ 217 _ 547_ Sunny,Pertect,72 deg
5 SUN 208 73 36 - 1 - _ 318 _ 213 8 _ 38 259 577 Partly Cloudy,74 deg_
6 MON _ 111 8 _28 _ - _ 5 152163 ___ 5 __ 62__ _230 _ _382_ Rain AM,Sun PM,73 deg
7 TUE 80 14 15 2 6 - 117 158 25 55 238 355 Partly Sunny,78 deg
8 WED 122 23 33 4 3 - 185 189 12 61 262 447 Nice,78 qecL__
9 THU _ B 3 - 11 - _ 22 12 4 2 18 40 Rain 72 deg
10 FRI 143 39 52 63 - 297 ----75 __68 _53 _196 ___493_ Cloudly,Showers,74 deg
11 SAT 147 39 23 26 1 236 151 28 36 _215 451 Perfect 80 deg-Invitational
-_ ---53- - - _ _ - - --_ --_
12 SUN 91 15 26 46 - - 180 - 138� 29 220 400 Sunny,_Windy,72 deg-Invitational
13 MON 82 B - - 2 - 92 94 48 39 181 273 Sunny,Nice,70 deg-Aeration
14 TUE 68 It _ 18 - - - - 97 _ _ _120 _ - 6 43 169 266 Sunny,75 deg-Aeration
15 WED 23 16 4 2.0 - - 65 71 65 5 141 _206Sunny Humid,80 deg-Aeration 343.47
16 THU B - 64 - 2 - --74 _26 4 _ _20 _ 50 - 124 Rain AM,Cloudy PM 75 deg_
17 FRI 65 14 154 58 - _- 291 122 59_ 34 215 506 Sunny,Nice,71 deg
18 SAT 144 14 84 _ 65 - _4 __ _ -311 _ 106 _ 21 30 _-. 157 _ 468 Sunny,72 deg _
19 _SUN 186 4 31 - _ - _ 221 _138_ _ 57 48 243 464 Prt_ly ,Sunny,70 dam_
20. MON _ 69 7 _ 2 _ - __1_ 79 _ ____96 82 2 180 259 Partly Cloudy,70 deg-Aeration
21. TUE _ 15 3 55 8 81 114 24 42 180 __ 261 Partly Sunny,72 deg-Aeration
-_22 _WED 46 4 35 2 24 111 89 42 39 170 281 Smnny.78 deg-Aeration
23 THU 89 21 88 - 2 - 200 122 50 48 _ _220 420 Partly unny,75 deg_-
- __-_ - ._.._.... - ---
24 FRI 104 34 99 - _ _1 -_ _238 _117 _38 _ 4_2 197 _435 Sun AM,Showers PM,74 deg -
25 SAT 75 27 143 34 - 279 104 181 24_ 146 425 _Showers,70 deg_
26 SUN 28 _10 41 - - __ - __ 79 __40 _ 24 _16 _ 80 159 Rain AM,Sun PM,_73 deg_ _
-----,--27 MON _ 60 20 2 - - 82._� _ 98 _74 16 188 2701 Sunny,Nice74 deg Aeration__._
28 TUE - 60 10 - - - 70 76 33 13 _ 122 192 Sun AM,Rain PM,74 deg
_
29 WED 64 38 5, - - - --- 107 79 125 1 205- - --312
30 THU 109 13 6 2 - - 130 101 34 16 151 281 Pam Sunny,64 deg
_ TOTALS 2,780_ 556 1,187 341 _39 _ 24 _4,_927 3,292 1,112 _973 _ 5,377_ 10,304
STptember--20 4,019 392 1,235 281 67 - 5,994 _4,184 728 1,682 6,594 12,588
September-19 3,368 236 629 480 221 95 5,029 3,647 838' 1,046 5,531 I 10,560
September-18 3,202 232 712 289 192 194 4,821 3,136 831 873 4,840 91661
SeptembeP17,_ 3,122 210 595 355 124 177 4,583 3,167 761 692 4,620 9,203
September-16 3,437 124 ____595 403 173 167 4,899 __ 3,244_ 958_ _655 4,857 9,756
Se tembervl5 3,859 115 572 414 216 46 5,222 3568 733 655 4956 10,178
- - -1-05-1--
Se fembervi4 $134 628 492 173 194 - - _ --- -- - - - - - - -
--_p4 726 3,411 920 837 4 988 9,894
September-13 3,348 127 697 574 163 273 5,182 3,251 871 381 4,503 9,685
_.._-.-'---_ .- -_ -- -_ -765 ---
September-12 3,315 200 592 566 170 _277 5,120 _ 3,371 765 240 4,376 9,496
September-11 3,397 487 539,___157. 164 4,808.- -__3,717 _1,034 126 4,877 _ 9,685 .....
_ _ _
September-10 2,802 107 1 672 582 169 376 4,708 3,557 1,065 349 4,971 9,679
September-09 3,338 144 813 458 326 407 5,486 3,880 862 340 _ 5,202 10,688
September-08 2,486 114 580 765 -231 551 4,727 3,580 934 2111
4,725 9,452
I
Septemberv07 3,018 166 834 745 244 855 5,862 3,8837 1,053 395 5,311 - 11,173
___September-OB 2,518 224 651 1,296 311 1,211 6,211 3,743j___1____ 514 5,362_.__11,573_____-
September-05 _ 2,177 3201 4621 1,857, 204_ 930 5,950 38131 _999 538.- 5350- 11,300
September-04 1,834 _288 493 ___2,175 300 887 _ 5,977 3,8401 1,139 416 5,395 11,372
Septemberv03 1,717 229 _341 2,072 _199 729 5,288 - _ 3,716 861 429 5,006 10,294
- -
5�tember-02 _ 1,322 150 _416 2,252 266 _ 953 5,459 _3,351 _918 324 4,593 _ 10,052_
September-01 1,536 233 400 2964 _ 216. 571 6,020 _3,740 1,064 191 4,995 11,015
Se temor-001 310 305 403 3.415 68 384 a 955 3,207 709 498 4414 l 369
CALENDAR YEAR 2021 PLAY TOTALS
TOTAL
GUEST PLAY MEMBER PLA_ Y PLAY
18 hole Back 9 Twilight Guest Back 9 Twilight Member Monthly Member
ry
green ,---p green -_y 18 hole play_ play --play_- Play Totals Play%
reen re aids w/mbr reen Misc. Play
----
January 133 -- - 49_ - 93 ---13 288 1,417 184 340 1,941 ---2,229 --87%
-----
ry - ---- -- -- ------ - ---- ------853---- ------64%
February 65 31 27 _ 10 _ 133 ' 511 74_ 135_ 720
March - 261 59 243 44 607_ _ 1,977 __3_10 _ 723 3,010 3,617 83%
April 1,189 _ 139 186 376 _ 99 _1,989 2,675 3_08 ___91_5 ____3,898 5,887 66%
May - - - 2,471 110 353 676 194 3,804 _ 4,026 550 _1,421 ,9_97 9,801 61%
June 4,304 283 451 1,261 209 6,508 4,409 876 1,580 __56,865 13,373 51%
July- -6,116 - 52 895 __1,817 _ 76_ _8,956 4,656 1,318 1,558 7,532 16,488 46%
August 5,421 17 949 1,525 125 8,037 4,678 1,253 1,505 7,436 _ 15,473 48%
September 2,780 341 556 1,187 63 4,927 3,2921,112 3 5,377 10,304 52%
October ------ - 97- --_--- _ #DIV/0!.
November -- - -- -- -- - -- --
- - - #DIVlOI
December - #DIV/01
TOTALS - 22,740 942 3,M. 7,205 833 35,249 27,641 5,985 9,150 42,776 78,025 55%
2020 23,830 531 2,503 8,682 564 36,110 3,240 4,728 11,480 48,648 84,758
2019 22,138 1,769 2,344 6,082 2,591 34,924 26,234 5,425 6,833 38,492 73,416 52%°
2018 22,289 1,888 1 2,032 6,112 3,932 36,M 25,608 6,171 6,363 38,142 74,395 51%
I
2017 21,905 1,907 1,825 6,534 2,926 35,097 26,477 6,426 5,477 38 380 73 477 52%
2016 23,902 . 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 51%
2015 25,318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48%
2014 23,422 2,405 929 5,885 3,867 36,508 26,145 5,975 3,932 36,052 72,560 50%
2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 61108 3,769 35,625 72,531 49%
2012 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75 947 51%
2011 23 723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 137,954 74,339 510/6
2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37,603 73,364 51%
2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,107 3,160 36,196 75,017 1 48%
2008 23,524 4,582 1,204 5,837 5,816 40,963 25,997 6,959 5,918 38,874 79,837 490/6
2007 24,113 4,858 1,177 6,544 6,577 43 269 29,758 7,470 3,353 40,581 83,850 _ 48%
I
2006 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49%
2005 16,577 11,948 2,162 4,601 6,404 41,692 28,879 7,270 4,869 41,018 82,710 50%
2004 16,731 12,074 1,858 4,602 5,472 40,737 30,078 7,250 4,212 41,540 82,277 50%
2003 17,168 12,342 1,912 4,371 5,397 41,190 28,837 6,665 3,800 38,702 79,892 48%
2002 17,705 15,353 1,953 -6,482 4,487 44,980 30,641 7,111 3,205 40,957 85,937 48%
2001 13,280 21,699 1,943 5,034 4,070 46,026 30,163 7,039 1837 39,039 85,065 46%
2000 14,002 18,987 1,779 3_480 2,382 40,710 28,967 4 375 2 879 36 221 76,931 47%
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CAPTAINS GOLF COURSE - RATES
GREEN FEES: 2021 2022
Friday, January 1st thru Friday,April 2nd Rates Proposed
Everyday- 18 hole green fee $ 41.00 $ 45.00
After 1:00 p.m. everyday-twilight green fee $ 26.00 $ 30.00
Back 9 everyday- available for the 1 st hour and a half $ 26.00 $ 30.00
Junior green fee (under 18 years old) - after 1:00 p.m. $ 5.00 $ 5.00
Saturday, April 3rd thru Sunday,April 25th
Friday thru Sunday- 18 hole green fee $ 56.00 $ 60.00
Monday thru Thursday- 18 hole green fee $ 46.00 $ 50.00
After 1:00 p.m. everyday- 18 hole green fee $ 46.00 $ 50.00
After 3:00 p.m. everyday-twilight green fee $ 31.00 $ 35.00
Back 9 everyday-available for the 1 st hour and a half $ 35.00 $ 35.00
Junior green fee (under 18 years old)- after 4:00 p.m. $ 5.00 $ 5.00
Monday, April 26th thru Monday, May 31st
Friday thru Sunday - 18 hole green fee (and Memorial Day) $ 74.00 $ 77.00
Friday thru Sunday 1:00 pm to 3:00 pm $ 50.00 $ 55.00
Friday thru Sunday After 3:00 pm $ 36.00 $ 40.00
Friday thru Sunday Back 9 - available for the 1 st hour and a half $ 40.00 $ 40.00
Monday thru Thursday- 18 hole green fee (except Memorial Day) $ 55.00 $ 60.00
Monday thru Thursday after 1:00 p.m. $ 46.00 $ 50.00
Monday thru Thursday after 3:00 p.m. $ 31.00 $ 35.00
Monday thru Wednesday Back 9 - available for the 1 st hour and a half $ 35.00 $ 35.00
Junior green fee (under 18 years old) - after 4:00 p.m. $ 5.00 $ 5.00
Tuesday, June 1st thru Friday, July 2nd
Friday thru Sunday- 18 hole green fee $ 74.00 $ 77.00
Friday thru Sunday 1:00 pm to 3:00 p.m. $ 50.00 $ 55.00
Friday thru Sunday After 3:00 pm $ 36.00 $ 40.00
Friday thru Sunday Back 9 -available for the 1 st hour and a half $ 40.00 $ 40.00
Monday thru Thursday- 18 hole green fee $ 60.00 $ 60.00
Monday thru Thursday 1:00 pm to 3:00 pm $ 46.00 $ 50.00
Monday thru Thursday after 3:00 p.m. $ 31.00 $ 35.00
Monday thru Wednesday Back 9 - available for the 1st hour and a half $ 35.00 $ 35.00
Junior green fee (under 18 years old) - after 4:00 p.m. $ 5.00 $ 5.00
Saturday, July 3rd thru Monday, September 6th
18 hole green fee - everyday before 9:00 a.m. $ 77.00 $ 82.00
18 hole green fee - everyday 9:00 a.m. - 2:00 p.m. $ 74.00 $ 75.00
18 hole green fee - everyday 2:00 p.m. - 4:00 p.m. $ 50.00 $ 55.00
After 4:00 p.m. everyday-twilight green fee $ 36.00 $ 40.00
Back 9 everyday except Thursday- available for the 1 st hr and a half $ 40.00 $ 40.00
Junior green fee (under 18 years old) -after 5:00 p.m. $ 5.00 $ 5.00
Tuesday, September 7th thru Monday, October 11 th
Friday thru Sunday- 18 hole green fee (and Columbus Day) $ 74.00 $ 77.00
Friday thru Sunday 1:00 pm to 3:00 p.m. $ 50.00 $ 55.00
Friday thru Sunday After 3:00 pm $ 36.00 $ 40.00
Friday thru Sunday Back 9 - available for the 1 st hour and a half $ 40.00 $ 40.00
Monday thru Thursday- 18 hole green fee (except Columbus Day) $ 55.00 $ 60.00
Monday thru Thursday 1:00 pm to 3:00 pm $ 46.00 $ 50.00
Monday thru Thursday after 3:00 p.m. $ 31.00 $ 35.00
Monday thru Wednesday Back 9 - available for the 1 st hour and a half $ 35.00 $ 35.00
Junior green fee (under 18 years old)- after 4:00 P.M. $ 5.00 $ 5.00
Tuesday, October 12th thru Sunday, October 31st
Friday thru Sunday- 18 hole green fee $ 56.00 $ 60.00
Monday thru Thursday- 18 hole green fee $ 46.00 $ 50.00
After 1:00 p.m. everyday- 18 hole green fee $ 31.00 $ 35.00
Back 9 everyday- available for the 1 st hour and a half $ 35.00 $ 35.00
Junior green fee (under 18 years old) - after 2:00 p.m. $ 5.00 $ 5.00
Monday, November 1st thru Friday December 31st
Everyday- 18 hole green fee $ 41.00 $ 45.00
After 1:00 p.m. everyday -twilight green fee $ 26.00 $ 30.00
Back 9 everyday - available for the 1st hour and a half $ 26.00 $ 30.00
Junior green fee (under 18 years old) - after 1:00 p.m. $ 5.00 $ 5.00
RIDING CARTS
Daily Fee Player 18 Hole Cart- single rider $ 23.00
Daily Fee Player 9 Hole Cart - single rider $ 14.00
Annual Fee Player 18 Hole Cart- single rider $ 18.00
Annual Fee Player 9 Hole Cart - single rider $ 10.00
PULL CARTS
18 holes $ 5.00
9 holes $ 3.00
DRIVING RANGE
Warm-up bucket (15 balls) $ 3.00
Small bucket (35 balls) $ 6.00
Large bucket (70 balls) $ 10.00
Debit card (5 small buckets) $ 22.00
Debit card ($100 worth of range balls) $ 60.00
Debit card ($200 worth of range balls) $ 100.00
Junior bucket(16 yrs. & under- limit 1 bucket per junior) $ 2.00
RENTAL CLUBS $ 30.00
ANNUAL FEE PLAYER PASSES
Brewster Adult Resident and/or Real Estate Taxpayer categories:
Early Start - may play anytime/any day $ 1,053.00
Morning - may play after 9:00 a.m. in prime season/anytime in non-prime season (see app.) $ 877.00
Twilight - may play beginning one hour prior to the start of the Twilight green fee rate $ 468.00
Brewster Resident Collegiate (19 - 25 years old) $ 407.00
Brewster Resident- Junior(12 - 18 years old) $ 204.00
Charter Non-Resident(Renewals only) $ 1,520.00
Non-Residents - Individual $ 1,752.00
Non-Residents - Twilight $ 700.00
Non-Residents - Collegiate (19 - 25 years old) $ 585.00
Jr. Non-Resident (12 - 18 years old) $ 292.00
RATES ARE SUBJECT TO CHANGE WITHOUT NOTICE
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TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
JOINT MEETING WITH SELECT BOARD AND FINANCE COMMITTEE
Minutes of September 13,2021
Commissioners Present:Anne O'Connell(Chair),Andrea Johnson(Vice-Chair),John Kissida,Wyn
Morton,Jeff Odell and David Valcourt.
Others Present Representing Golf Operations: Jay Packett,Director of Operations and Colin Walsh,
Golf Course Superintendent.
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting
may be viewed at: http://video.brewster-ma.gov/CablecastPublicSite/show/5596?channel=l
Anne O'Connell called the meeting to order at 6:46 pm.
National Golf Foundation (NGF)Study:
• Richard Singer and Barry Frank from the NGF did an executive level presentation that
summarized the findings contained in the `Facility and Operation Review of the Captains Golf
Course completed in March,2021 by the National Golf Foundation. Cindy Bingham,Chair of
the Brewster Select Board,asked Ms. O'Connell if the Golf Commission wanted to ask questions
of either Mr. Singer or Mr.Frank. Ms. O'Connell replied that the Golf Commission was
primarily at the meeting to hear what questions the Select Board and Finance Committee had
regarding the study and that the Golf Commission had previously had the opportunity to review
the report and to ask questions. Subsequently,questions were asked by members of the Finance
Committee followed by questions from the Select Board.
A motion to adjourn was made by Andrea Johnson, seconded by Wyn Morton,to adjourn the meeting.
Motion passed unanimously. The Golf Commission meeting was adjourned at 7:50 pm.
Respectfully submitted,
Anne O'Connell
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TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of September 14,2021
Commissioners Present: Anne O'Connell(Chair),Andrea Johnson(Vice-Chair), John Kissida,Wyn
Morton,Jeff Odell,David Valcourt and Rob David.
Others Present: Jay Packett, Director of Operations,Colin Walsh, Golf Course Superintendent, Rob
Harris (CCMGA),Donna Potts(9-Hole Women's Assn), and Bill Meehan(Finance Committee Liaison).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
may be viewed at:http://video.brewster-ma.gov/CablecastPublicSite/show/5529?channel=l
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Rob David introduced himself as a new commissioner.
Public Comment:
• None.
Superintendent's Report:
• Colin Walsh reported in by telephone. Aeriation is done; course is ready for seed and fertilizer.
D.L. Mayer has the pump and is getting it ready for installation. Horsely and Witten is installing
lysimeters and wells on 10, 13 and 18 on the fairways on Starboard; 6, 12 and 18 on Port will be
done next week. Members of the Selectboard and Finance Committee have been touring the
course. Tours can be arranged for anyone interested. Superintendent's Association outing was
successful. Colin Walsh thanked all involved for their help. Discussion followed.
Director's report:
• Jay Packett gave kudos to Colin Walsh and his staff for their work during aeration.
• Jay Packett reported on the financials. The Finance Department has consolidated some of the
line items,making a difference in presentation between FY 2020 and FY 2021. The budget is in
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line with that of last year. Jay Packett discussed the comparison report. The calendar year
shows figures ahead of last year. Thanks to Steve Knowles,Pat Fannon and the staff for their
support. Discussion followed. The calendar year totals are about 4,600 rounds ahead of last
year. Projections look good; expenses this month were lower than anticipated. The pro shop
sales are up from August of last year. Current inventory is down.
• Anne O'Connell asked why tax is being shown as revenue on the financials. Tax is shown as
revenue in the town reports;Jay Packett will follow up.
• Dave Valcourt discussed the OSHA training,environmental monitoring and advertising
promotions and noted that the only money spent was on advertising promotions last year and
suggested the money allotted for all these items in the budget should be spent. Jay Packett
reported OSHA training will be done this winter; regarding environmental monitoring,Jay
Packett submitted a bill from Bennett Environmental this week. Advertising promotions will be
held off for now and will be addressed in his comments regarding the NGF report. John Kissida
asked if the difference of$275,000 in memberships is a result of not offering the presale
memberships. Anne O'Connell stated resident and non-resident memberships will be discussed
at the next meeting.
• Jay Packett has been approached by the Cape Cod Firefighters and Cancer Relief Fund for an
event on October 25. He offered them a 9 o'clock shotgun and recommends approval. He
estimates 60 to 70 players.Food will be provided by Freemans Grill.
• A motion was made by Jeff Odell, seconded by Andrea Johnson to approve October 25 as a
tournament date for the Cape Firefighters and Cancer Relief Fund. Motion passed unanimously.
• Jay Packett spoke with Mike Saragen regarding the NEIGA event. The number of college teams
this year is less than in other years.There should be about 18 teams each day. On Sunday,
October 17 the event will be on the Port,and on Monday October 18 the event will be on the
Starboard Course.
Course Operations and Concerns:
• Anne O'Connell asked for an update on the hydration stations. Jay Packett stated Paul Anderson
advises the first to be installed will be on Starboard 9 and hopes it will be in in the next two
weeks. The reason for the delay has to do with what was available at Town Hall.
• Anne O'Connell played golf with two guests this morning and was asked if the Chelsea System
could be a separate link on the website. Jay Packett will put this item on the members tab.
Strategic Planning Updates:
• Andrea Johnson reported no activity recently and is hopeful work on the forward tees can begin
after aeration.
• Dave Valcourt thinks it would be very useful if information for all anticipated projects is available
at the fall town meeting for approval by the Town. Discussion followed regarding capital
requests for FY 2022. Jay Packett will have an updated capital sheet after he and Anne
O'Connell have a meeting with Peter Lombardi,Mimi Bernardo and Donna Kalanick on
Thursday and will have a report at the next commission meeting. Discussion followed regarding
the over-all financial summary. Anne O'Connell indicated it would be helpful to have an updated
future projection sheet with back-up.
• Wyn Morton reported nothing new on future planning,marketing and website. The study
indicates several points can be added into the marketing program to take it to a higher level. Late
fall would be an appropriate time to review the programs. The on-line marketing, social media
presence and regular email to the members remains consistent.
• John Kissida reported helping Jay Packett with a ride-up for the hydraulic study for the budget
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submittal. His also with Jay Packett,Colin Walsh and Bill Meehan regarding sink holes. There
are major new holes that have opened since the 5-1/2 inch rainfall that are priorities and will be
taken care of this winter. There are washouts coming down to the pump station also a result of
that rainfall that need to be looked at.
• Jeff Odell reported the landscaping material has been delivered. Most of the plantings have been
completed and some clean-up has been done. There has been no information on completing the
pad work. Jay Packet stated the revenue has not come in for the driving range. There was a
meeting last Friday to determine what the payment schedule will be; it appears as if it will be
quarterly. An online report will be available. There was further discussion about the payment
schedule and the upcoming power hook-up. Verizon needs to install another pole to tie in the
power. Battery packs cannot be installed until Eversource is ready and should be done this fall.
Jay Packett should have an update at one of the next two meetings. Jay Packett just received an
email stating the billing will be done monthly; he will follow up. Discussion followed.
• Anne O'Connell suggested to Rob David that he take a tour with Colin Walsh and review Carl
Blanchard's and Dave Valcourt's swim lanes.
Update on Restaurant RFP
• The RFP is in the hands of Peter Lombardi and Donna Kalanick and should be updated and sent
out this week.
Review of NGF Study Presentation
• Anne O'Connell thanked all for attending last night's meeting. Jay Packett commented it was a
very productive meeting and reviewed the following: marketing efforts have increased,the
budget has increased by$20,000. Advertising covers magazines, online presence,blog posts,
email blasts,and brochures to various Chambers of Commerce. Jay Packett intends to increase
his communication with the membership and reviewed golf show attendance and a virtual golf
show. He said hotel bookings were not included in the report. In January Jay Packett was asked
to give a list of items that the NFG needed. Part of this was the teaching program in place;the
programs in 2020 were different because of Covid restrictions and lack of a second golf
professional. Steve Knowles and Pat Fannon taught adult and junior clinics with limited
attendance. The PGA Jr. League was not done this year but is in the plans for next year. In years
past, Steve Knowles has been involved with Nauset Community Education teaching beginner and
intermediate classes in the spring, summer and fall;these classes did not take place in 2020 or in
2021. Junior and adult development programs have not been as robust over the last two summers
as in the past,but plans are for them to return. These programs are of no expense, other than
marketing. Anne O'Connell commented she is unaware of the adult programs and feels they
should be well advertised when they are up and running. Wyn Morton gave kudos to Jay Packett
for his involvement in the marketing program. He also mentioned that the online marketing
strategies were not mentioned at the meeting last night or in the report. Jay Packett does not think
the NGF was familiar with this. John Kissida spoke about the NGF trying to pull information
about daily fee players as to why they're here and where they came from which our current
system is not able to handle,and he asked if this information will be available with the new
system. Jay Packett with review this again with Chelsea. Dave Valcourt commented the owner
of Goose Hummock does a video with his employees showcasing their merchandise and services
and wondered if Captains could do something similar. Jay Packett has reached out to Jen Kain
Defoe regarding this kind of program. Jeff Odell discussed the lack of a practice facility being
raised at the meeting and suggested the only place for this would be the old nursery below the
parking lots; property availability is a problem with this. Jay Packett indicated there are some
3
areas at the driving range that might possibly be available. Discussion followed. Due to the
length of the meeting last night, Anne O'Connell decided not to report what the commission is
doing that correlates with the whole NGF report,but she would like to write a brief memo to the
Finance Committee and the Selectboard explaining that the strategic planning process had already
been started, identified areas that needed addressing and is taking the findings from the NGF
report to determine what makes sense in strategic planning. Discussion followed.
Questions and Comments from Associations and Liaisons:
• Bill Meehan thanked John Kissida, Colin Walsh and Jay Packett for taking the time to escort him
on a"sink-hole inspection." He is alarmed and shocked at what he saw. The problems are grave
and serious, and he will advise the Finance Committee and the folks at Town Hall. The comment
that was made about practice areas needs to take a back seat to much more compelling capitol
demands, and sink holes are one of them. He commended the work that Colin Walsh is doing to
try and address this problem.
• Rob Harris thanked Jay Packett and the staff for making the Captains Invitational work last
weekend. There were 100+players; CCMGA was happy to be part of that. There are three more
events for CCMGA to wrap up for the year.
Review and approve minutes:
• Anne O'Connell said under the superintendent's report,the second sentence should be corrected
to read dollar spot. The last bullet under strategic planning updates should read CIP request
forms and she would like to reword off-season memberships from being suspended to not being
offered.
A motion was made by John Kissida, seconded by Andrea Johnson,to approve the minutes of August 24,
2021 as corrected. Motion passed 6-0 with 1 abstention.
Future agenda items and meetings:
• 9/28. Discussion of rate structure,membership limits
A motion to adjourn was made by John Kissida, seconded by Andrea Johnson,to adjourn the meeting.
Motion passed unanimously. The meeting was adjourned at 5:47 pm.
Respectfully submitted,
Dorothy Vesperman
Department Assistant
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TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of September 28,2021
Commissioners Present: Anne O'Connell(Chair), Rob David,John Kissida,Wyn Morton,Jeff Odell,
and David Valcourt
Others Present: Jay Packett,Director of Operations,Colin Walsh, Golf Course Superintendent,Rob
Harris(CCMGA), Sarah Robinson(18-Hole Women's Assn.), Donna Potts(9-Hole Women's Assn.),Bill
Meehan(Finance Committee Liaison), Peggy McEvoy,(President,The Friends)and John Attanucci.
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting
may be viewed at: http://video.brewster-ma.gov/CablecastPublicSite/show/5657?channel=l
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Friends of Captains:
• Anne O'Connell welcomed Peggy McEvoy as the president of The Friends of The Captains who
reviewed the goals and projects of The Friends. Discussion and comments followed.
Public Comment:
• John Attanucci referred to an email he sent and will be recognized at an appropriate time during
the meeting given the time available.
Course Operations Questions and Concerns:
• None.
Update FY22 Capital Planning:
• Jay Packet and Anne O'Connell had a meeting with Peter Lombardi,Mimi Bernardo and Donna
Kalanick to go over the initial FY22 capital requests.The original requests and revised requests
were highlighted in a packet presented to the commission. Jay Packett reported on Capital
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Planning for FY22,highlighting a few items addressed in the revised future projections sheet.
The adjustment line in FY21 refers to revenues which now coordinates with the town. Jay
Packett's goal is to have complete transparency monthly,and he is working with Mimi Bernardo
to make sure that his presentations are accurate. Moving forward to FY22 capital projects there
were a few adjustments. The main theme that came out of the meeting was determining if all
projects can be done before the end of the fiscal year;Donna Kalanick is the procurement officer
and will handle the bids and quotes for the golf course as well as for the other departments in
town and as such she needs to have her attention on all departments. If she were to try to get
everything accomplished for the golf course, she might be pulling her attention away from other
departments. In view of this, several adjustments were made: the amount of equipment
replacement was reduced by$25,000—the sand rake has been removed,the laser box level being
more important. Tee box renovations have been removed as some of these renovations can be
done"in house."
Under restaurant HVAC,new technologies do not work with the older technologies. Jay Packet
met with Rise Engineering,Tom Thatcher,Director of Buildings and Maintenance, as well as the
HVAC company that installed the new evaporator coils and trained technicians. There will be a
meeting with all of the above regarding replacement of the furnaces. Hopefully when all is done,
the HVAC system will be working at 100 percent capacity. Clubhouse surrounding
improvements have been removed from the request: it was a large,costly project and could not
be accomplished in one winter. He feels that breaking down parts of this project and bringing
them forward individually would be an easier way to get approval even though it might take
longer for the projects to be completed. The new CIP's will be ready to be presented to the
Selectboard and Finance Committee next week. Bill Meehan offered to attend any meetings
where he might be useful. Anne O'Connell explained the use of the money allotted for the capital
requests is not a fiscal year issue, and once the money is given the funds cannot be taken back.
The most important projects need to be done in the off-season. Discussion of various plans and
projects followed. Most importantly a master plan needs to be in place.
Planning for 2022 Golf Season:
• Anne O'Connell spoke about resident and non-resident members. Jay Packett recommends non-
resident memberships not be accepted for calendar year 2022;those currently a member in 2021
would be"grandfathered in"and have the ability to join in 2022. Course operations will be
reviewed in a year. There will be a waitlist. Discussion followed.
• A motion was made by Jeff Odell, seconded by John Kissida,that from tonight going forward
applications for new non-resident memberships not be accepted and only renewals from current
non-resident AFP players be accepted. Discussion followed.
• An amended motion was made by Jeff Odell, seconded by John Kissida,that from tonight going
forward applications for new non-residents not be accepted, but to allow current non-residents to
renew into any category they choose,with the exception of non-resident junior memberships.
Discussion followed. Motion passed 6-0.
• Jeff Odell suggested sending an email to the members explaining the commission's reasons for
the change in the current renewal policy. Discussion followed.
• Anne O'Connell discussed the tee time allocation numbers she put together, assuming the
membership numbers stay the same: rates should be increased by 3 percent across the board
(taken from the NGF report)yielding a revenue of$1.37 million;the projected FY22 budget
expenses are $3.6 million,the projected capital is $682 thousand,yielding$4.3 million.
• Jay Packett presented an overview assuming various rate changes and membership attrition;he
then presented a flat dollar increase across all memberships including an estimated 5 per cent
membership reduction in all categories. Brewster resident early membership increases to $1,300
2
per year;morning resident memberships increase to $1,000;twilight resident membership
increases to$700; collegiate resident membership increases to$500;junior resident membership
increases to $250. Assuming a 5 per cent decrease in memberships the total would be $805,695.
Early non-resident membership increases to$2000;twilight non-resident membership increases
to $1,000;collegiate non-resident membership increases to$700;junior non-resident membership
increases to$350,resulting in a non-resident revenue of$726,370, giving a total of$1,532,065
which would be an increase of$193,636 from calendar year 2021. Discussion followed. Jay
Packett will provide the commission with a spreadsheet showing these figures.
Questions and comments from Associations and liaisons:
• None.
Topics the Chair did not reasonably anticipate:
• John Attanucci discussed the fees previously presented, increasing guest green fees and
implementing cancellation fees for"no shows."
Future agenda items and meetings (10/12, 10/26):
• Continuing discussion on the 2022 season.
• Capital update.
A motion was made by Rob David, seconded by John Kissida,to adjourn the meeting. Motion
passed 6-0.
The meeting was adjourned at 5:59 p.m.
Respectfully submitted,
Dorothy Vesperman
Department Assistant
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