HomeMy Public PortalAbout02122024 City Council Regular Meeting Agenda Packet
CITY COUNCIL REGULAR MEETING AGENDA
FEBRUARY 12, 2024
6:00 P.M.
CITY COUNCIL CHAMBERS
The Public is invited to view our meetings on the City of Crestview Live stream at https://www.cityofcrestview.org or the City of Crestview Facebook Page.
1. Call to Order
2. Invocation, Pledge of Allegiance
2.1. Elder Mark Dillman of Airport Road Church of Christ
3. Open Policy Making and Legislative Session
4. Approve Agenda
5. Presentations and Reports
6. Consent Agenda
6.1. Memorandum of Understanding with FLHSMV
6.2. Approval of City Council Regular Meeting Minutes of January 22, 2024
6.3. Approval of the Crestview Unlimited Board Regular Meeting Minutes of January 22, 2024
7. Public Hearings / Ordinances on Second Reading
8. Ordinances on First Reading
8.1. Ordinance 1962 - Amending Board Terms and Regulations
8.2. Ordinance 1963 - CRA Board Terms and Regulations
8.3. Ordinance 1964 - Affordable Housing Advisory Committee Terms and Regulations
9. Resolutions
10. Action Items
10.1. Tractor Supply Expansion Traffic MOU
10.2. Charleston Place Apartments Traffic MOU
10.3. Preliminary/Conceptual Plat and MOU – Garden Villas Townhomes
10.4. Preliminary/Conceptual Plat and MOU - Brett Street Townhomes
10.5. Preliminary/Conceptual Plat and MOU– Harrisburg Estates Phases 2-4
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10.6. City Manager Annual Performance Evaluation
11. City Clerk Report
11.1. Monthly Update
12. City Manager Report
13. Comments from the Mayor and Council
14. Comments from the Audience
15. Adjournment
All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105. Notices of
meetings and hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any political subdivision
thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency,
conspicuously on such notice, the advice that, if a person decides to appeal any decision made by the board, agency, or commission with respect to any
matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure
that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The
requirements of this section do not apply to the notice provided in s. 200.065(3). In accordance with Section 286.26, F.S., persons with disabilities
needing special accommodations, please contact Maryanne Schrader, City Clerk at cityclerk@cityofcrestview.org or 850-628-1560 option 2 within 48
hours of the scheduled meeting. Any invocation that is offered before the official start of the City Council meeting shall be the voluntary offering of a
private person, to and for the benefit of the City Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or
approved by the City Council or the city staff, and the City is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.
Persons in attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation
shall not be construed as a demand, order, or any other type of command. No person in attendance at the meeting shall be required to participate in any
opening invocation that is offered. A person may exit the City Council Chambers and return upon completion of the opening invocation if a person does
not wish to participate in or witness the opening invocation.
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CITY OF CRESTVIEW Item # 2.1.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 12/19/2023
SUBJECT: Elder Mark Dillman of Airport Road Church of Christ
BACKGROUND:
Area clergy volunteer to provide the Invocation.
DISCUSSION:
The Invocation is provided as a service to the community.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
No action required.
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Attachments
None
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CITY OF CRESTVIEW Item # 6.1.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Stephen McCosker, Police Chief
DATE: 2/7/2024
SUBJECT: Memorandum of Understanding with FLHSMV
BACKGROUND:
There is an annual reoccurring agreement (MOU) between the Florida Department of Highway Safety and
Motor Vehicles (FLDHSMV), that allows the Crestview Police Department to access divers license information
and photographs for use in a Law Enforcement inquiry or investigation. This annual agreement is required to be
completed regularly to continue with compliance with the mandated rules and regulations.
DISCUSSION:
The Crestview Police Department currently utilizes access to the Florida Department Of Highway Motor
Vehicle (FLDHSMV) database, that allows certified and trained employees to access the Driver's License
Database of persons who are licensed in the State of Florida. Every Law Enforcement Agency in the state must
agree to the security terms of this state government organization. This database, known as the Driver and
Vehicle Information Database aka "DAVID", is used in the identification of vehicle operators, and drivers'
license statuses of persons operating in the state with a Florida Drivers' License or Registration.
This agreement (MOU) signals that the City of Crestview Police Department remains in compliance with the
regulations and rules that govern the use of this database system. Every agency in the state must complete this
agreement (MOU) in order to have continued access to the database. Today we are simply agreeing that we
remain in compliance with these regulations in accordance with the written agreement. The Crestview Police
Department is audited on a quarterly basis regarding this compliance, and we have remained compliant with
these rules.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows; .
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
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Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
FINANCIAL IMPACT
No Financial Impact.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the signing of FLDHSMV Agreement (MOU) in accordance
with HSMV-0766-22.
Attachments
1. Annual Certification Statement - LEA
2. Annual Certification Statement - LEA
3. 2021 12 27 hsmv-0766-22
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ANNUAL CERTIFICATION STATEMENT
In accordance with Section VI., Part D, of the Memorandum of Understanding between Department of
Highway Safety and Motor Vehicles (Providing Agency) and _____________________________________
(Requesting Party) hereby Affirms that the Requesting Party has evaluated and have adequate controls in place
to protect the personal data from unauthorized access, distribution, use and modification or disclosure and is in
full compliance as required in the contractual agreement _______________ (contract number).
_________________________________
Signature
_________________________________
Printed Name
_________________________________
Title
_________________________________
Date
________________________________________________________________
NAME OF AGENCY
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ANNUAL CERTIFICATION STATEMENT
In accordance with Section VI., Part D, of the Memorandum of Understanding between Department of
Highway Safety and Motor Vehicles (Providing Agency) and _____________________________________
(Requesting Party) hereby Affirms that the Requesting Party has evaluated and have adequate controls in place
to protect the personal data from unauthorized access, distribution, use and modification or disclosure and is in
full compliance as required in the contractual agreement _______________ (contract number).
_________________________________
Signature
_________________________________
Printed Name
_________________________________
Title
_________________________________
Date
________________________________________________________________
NAME OF AGENCY
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CITY OF CRESTVIEW Item # 6.2.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader
DATE: 1/25/2024
SUBJECT: Approval of City Council Regular Meeting Minutes of January 22, 2024
BACKGROUND:
The City Council routinely approves minutes from prior meetings.
DISCUSSION:
The draft minutes were distributed to the Council prior to the meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
Motion to approve the City Council regular meeting minutes of January 22, 2024.
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Attachments
1. 01222024 City Council Regular Minutes Draft
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City Council Minutes - DRAFT
January 22, 2024
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich, Council
members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan
Holloway, and various staff members.
2. Invocation, Pledge of Allegiance
2.1. Pastor Jason Allen of Woodlawn Baptist Church
The Invocation was led by Pastor Jason Allen of Woodlawn Baptist Church, and the
Pledge of Allegiance was led by Pop Warner Hub City Bulldog cheerleaders.
3. Open Policy Making and Legislative Session
Mayor JB Whitten announced a quorum was present and went over the rules and
procedures.
4. Approve Agenda
Mayor JB Whitten called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Ryan
Bullard to approve the agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
5. Presentations and Reports
5.1. National Champion Cheerleaders
Mayor JB Whitten introduced the national champion cheerleaders, Pop Warner Hub
City Bulldogs, and presented a certificate to the team. He mentioned they won three
national titles in several events in Orlando where 540 teams competed.
6. Consent Agenda
Mayor JB Whitten called for action.
Motion by Councilmember Doug Capps and seconded by Councilmember Joe Blocker to
approve the agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
6.1. Approval of City Council Regular Meeting Minutes of January 8, 2024
6.2. Approval of City Council Special Meeting Minutes of January 8, 2024
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7. Public Hearings / Ordinances on Second Reading
7.1. Ord. 1959 - Crosson Street Comprehensive Plan Amendment
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1959, Crosson
Street Comprehensive Plan to the City Council. He stated the property is located
within city limits. The request is for Mixed-Use (MU) future land use designation.
He then asked the City Clerk to read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For
Authority; Providing For Findings of Fact; Providing For Purpose; Providing For
Changing the Future Land Use Designation From Commercial (C) to Mixed-Use
(MU) on Approximately 8.04 Acres, More or Less, In Section 29, Township 3 North,
Range 23 West; Providing For Future Land Use Map Amendment; Providing For
Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation;
Providing For Repeal of Conflicting Codes and Ordinances; and Providing for an
Effective Date.
Mayor JB Whitten called for comment from the Council and from the public. In
hearing none, he called for action.
Motion by Councilmember Ryan Bullard and seconded by Mayor Pro-Tem Andrew
Rencich to approve Ordinance 1959 on 2nd reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
7.2. Ord. 1960 - Crosson Street Rezoning
City Attorney Jonathan Holloway swore in CDS Planning Administrator Nicholas
Schwendt for the quasi-judicial segments of the meeting.
CDS Planning Administrator N. Schwendt presented Ordinance 1960 - Crosson
Street Rezoning to the City Council stating the details are the same as in Ordinance
1959. He asked that the staff report be entered into the record. On November 14,
2023, staff received an application to annex and to amend the comprehensive plan
and zoning designations for property located at the end of Medcrest Drive. The
subject property is currently located within the city limits of Crestview with a future
land use and zoning designation of Commercial (C) and Commercial High-Intensity
District (C-2), respectively. The application requests the Mixed-Use (MU) zoning
designation for the property. The Planning and Development Board recommended
approval of the request on January 2, 2024, and it was approved on first reading by
the City Council on January 8, 2024. The property description is as follows: Property
Owner: JH2 Investments LLC; 4395 Bahia Lane; Destin, Florda 32541; Parcel ID:
29-3N-23-0000-0025-016H; Site Size: 8.04 acres; Current FLU: Commercial (C);
Current Zoning: Commercial High-Intensity District (C-2); Current Land Use:
Vacant. The following table provides the surrounding land use designations, zoning
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districts, and existing uses. Direction: North; FLU: Okaloosa County Agriculture;
Zoning: Okaloosa County Agricultural; Existing Use: Timberland. Direction: East;
FLU: Commercial (C); Zoning: Commercial High-Intensity District (C-2); Existing
Use: Vacant & Commercial. South; FLU: Commercial (C); Zoning: Commercial
High-Intensity District (C-2); Existing Use: Vacant. Direction: West; FLU:
Commercial (C); Zoning: Commercial High-Intensity District (C-2); Existing Use:
Vacant. The subject property is currently vacant, and a development application has
not been submitted. Based on the requested land-use and zoning designations, the
property may be developed for residential or low-intensity commercial use. Staff
reviewed the request for rezoning and finds the following:
- The proposed zoning is consistent with the proposed future land use designation.
- The uses within the requested zoning district are compatible with uses in the
adjacent zoning districts.
- The requested use is not substantially more or less intense than allowable
development on adjacent parcels. Courtesy notices were mailed to property owners
within 300 feet of the subject property on December 12, 2023. An advertisement ran
in the Crestview News Bulletin on December 21, 2023.
He asked the City Clerk to read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Providing For the Rezoning of 8.04 Acres, More or Less, of
Real Property, Located In Section 29, Township 3 North, Range 23 West, From the
Commercial High-Intensity District (C-2) Zoning District to the Mixed-Use (MU)
Zoning District; Providing For Authority; Providing For the Updating of the
Crestview Zoning Map; Providing For Severability; Providing For Scrivener’s
Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting
Codes and Ordinances; and Providing for an Effective Date.
Mayor JB Whitten called for comment from the Council and from the public. In
hearing none, he called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Ryan
Bullard to approve Ordinance 1960 on 2nd reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
7.3. Ord. 1961 - LDC Amendment
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1961 - LDC
Amendment to the City Council explaining that amendments were necessary to be
made to the Code, as it has been almost 18 months since the last overall update. He
then asked the City Clerk to read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Providing For the Amendment of Portions of Chapters Three,
Five, Six, Seven, Eight, and Nine of the Land Development Code; Providing For
Authority; Providing For Severability; Providing For Scrivener’s Errors; Providing
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For Liberal Interpretation; Providing For Repeal Of Conflicting Codes and
Ordinances; and Providing For an Effective Date.
Mayor JB Whitten called for comment from the Council and from the public. In
hearing none, he called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Joe
Blocker to approve Ordinance 1961 on 2nd reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
8. Ordinances on First Reading
9. Resolutions
10. Action Items
10.1. Public Hearing for the CDBG CAPER Report
Mayor JB Whitten opened the Public Hearing for the CDBG CAPER report.
CDS Planning Administrator Nicholas Schwendt mentioned the city is considered an
"entitlement community". As a condition of being an entitlement community, the city
is required to perform annual evaluations of its CDBG program through the
completion of a Consolidated Annual Performance and Evaluation Report (CAPER).
He went over the funds and allocations for programs stating this is an end of season
report. The action plan was approved on August 8, 2022.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe
Blocker to approve the 2022/2023 Community Development Block Grant CAPER
report.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
Mayor JB Whitten announced the grand opening of the Crestview Resource Center is
scheduled February 3rd.
In response to the mayor's question regarding tracking spending, City Manager T.
Bolduc said we are using the full amount of the grant. He added Nick and Crista have
spent an enormous amount of time on the administration of the grant.
Mr. Sylvester Echols came forward and thanked the Council for their support of the
Resource Center.
10.2. United Way Lease - 290 Martin Luther King Jr. Ave.
Administrative Services Director Jessica Leavins explained we acquired the property
in 1993 and is currently leased and utilized by the United Way. The lease covers a
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ten-year period at a rate of one dollar annually.
City Manager T. Bolduc mentioned he had received a question on sub-leasing and
explained non-profits could lease to other non-profits. City Attorney J. Holloway
added they could sublease to other non-profits and share utilities, but they would
need approval to lease to a for-profit organization.
Mayor JB Whitten called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember
Cynthia Brown to approve the United Way to lease the building located at 290
Martin Luther King, Jr. Avenue.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
10.3. CivicPlus Renewal
Administrative Services Director Jessica Leavins stated since 2015, we have had
CivicPlus provide the City with several services, including website hosting. The
contract is for a one-year renewal with an additional one-year term.
Mayor JB Whitten called for action.
Motion by Councilmember Doug Capps and seconded by Councilmember Ryan
Bullard to approve the renewal of the Civic Clerk contract.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
10.4. City Council Committee Appointment and Council Volunteer Appointment Update
CDS Planning Administrator Nicholas Schwendt went over the committee
appointments and volunteer Council appointments. He briefed the City Council on
the findings in his research and went over the statutory requirements and different
Board options, as well as the current terms. He requested direction in establishing
Boards at a specific time, and the need for a provision to appoint for vacant seats by
fulfilling the remaining terms. He mentioned the retirement Boards have a more
complicated process, as the Ordinance would have to be reviewed by the Board
administrator’s legal team. Regarding the Citizen Advisory Committee, the mayor
has oversight. He requested consensus and direction in including the retirement
Boards and consideration of term limits for the Citizen Advisory Council, as well as
whether the appointment should be changed to March 1st.
Discussion ensued on the terms, annual review time, staggering terms for the Board,
fulfilling remaining terms caused by vacancies, as well as automatic re-appointment.
Continuity was also discussed as being important for certain Boards, such as the
TDC.
City Manager T. Bolduc stated he appreciated Nick's detailed work. Regarding the
CAC, we may want to set expiration dates and appointments similar to the other
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Boards. He would like to steer away from automatic re-appointments. He added it
would be beneficial for the review to be the second meeting in February to appoint in
March.
Councilmember C. Brown said Nick provided a great summary and asked if Form 6
was required for all Boards. City Attorney J. Holloway replied that the CRA was the
only Board required to submit Form 6.
Discussion ensued on appointing the Mayor Pro-Tem in April or move it to the first
swearing-in ceremony in November or December after the election, however the
Charter language specifies April. The consensus was to provide that the
appointments are reviewed in March and to set the term to begin in April.
Discussion ensued on the Council volunteer appointments and having the City Clerk
provide information on each of the appointments and terms of each Board.
In conclusion, City Manager T. Bolduc stated Nick will draft an ordinance for the
April term to present to the Council. For the Council volunteer appointments, the
City Clerk will provide information on the appointments for review by the first
meeting in December and suggested that the appointments be effective in January.
11. City Clerk Report
City Clerk Maryanne Schrader reminded the City Council that the evaluation forms for the
City Manager are on the dais stating the digital version will be sent, as well. Jessica asked
that they be returned by January 31st.
12. City Manager Report
12.1. Financial Update - Finance Director
City Manager T. Bolduc brought up the impact fees stating we were waiting on the
County to complete the study; however, he would like to discuss the handling of
impact fees with the Council. He asked whether it should be set up as a workshop or
as an agenda item.
Discussion ensued on the cost of a consultant, fee structure, handling in-house or
hiring a consultant. The City Council agreed that a workshop is preferable, and City
Manager T. Bolduc said he will set the workshop up prior to a City Council meeting.
Finance Director Gina Toussaint provided the October financials. She mentioned the
November and December check listing is also on the website.
12.2. Strategic Plan Quarterly Review
City Manager Tim Bolduc asked Administrative Services Director J. Leavins to
come forward to explain the strategic plan software.
Administrative Director J. Leavins demonstrated the public side of our website
displaying the ease of use on the monitors. She went over the non-audited numbers
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that are gleaned from the budget. Clear Gov will allow us to drill down as we move
forward. She went over the "Choose to View" goals. She went over blight removal
statistics, communication tools, infrastructure, pay statistics, new building and
facilities, and grant information.
City Manager Tim Bolduc added that this allows for transparency in the budget
allocation.
13. Comments from the Mayor and Council
Mayor JB Whitten called for comment from the Council.
Councilmember D. Capps announced the TDC is meeting tomorrow stating the County is
investing in 412 acres and the Welcome Center is on the agenda. In response to the parking
issue at the Tourism Center from Mayor Whitten, Councilmember D. Capps replied that
the parking is a concern and will bring the issue back up again. He added there is wetlands
behind to consider.
Councilmember C. Brown asked about the property acquisition and asked about the study
for the Future Land Use on the Air Force Base mentioning there are no dates listed for
public input yet. City Manager T. Bolduc replied we are poised to cooperate with the Base.
They are looking at everything north of the river and planning a long-term study for the
future growth which will determine how smart growth will occur to the north end of the
county relating to density. The goal is to protect our rivers. We could use the County's help
to not allow urban sprawl specifically in the unincorporated areas.
Councilmember Joe Blocker requested the street striping schedule, and City Manager T.
Bolduc said we do have a schedule for the contractor but will look at the areas of concern.
Mayor JB Whitten announced he will do a presentation at the library on the history of the
elections at 2 p.m. this Saturday. He added that next week, the city manager and he are
going to Tallahassee to speak to the legislators on several bills.
14. Comments from the Audience
Mayor JB Whitten called for comment from the public. No one came forward.
15. Adjournment
Mayor JB Whitten adjourned the meeting at 7:23 p.m.
Minutes approved this __ day of __, 2024.
_____________________________________
JB Whitten
Mayor
Maryanne Schrader
City Clerk
Proper Notice having been duly given
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CITY OF CRESTVIEW Item # 6.3.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader
DATE: 1/25/2024
SUBJECT: Approval of the Crestview Unlimited Board Regular Meeting Minutes of January 22, 2024
BACKGROUND:
The City Council routinely approves minutes from prior meetings.
DISCUSSION:
The draft minutes were distributed to the Council prior to the meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
Motion to approve the Crestview Unlimited Board Regular meeting minutes of January 22, 2024.
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Attachments
1. 01222024 Crestview Unlimited Minutes
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Crestview Unlimited Regular Meeting Minutes DRAFT
January 22, 2024
5:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of Crestview Unlimited was called to order at 5:00 p.m. by Mayor JB Whitten.
Board members present: Mayor Pro-Tem Andrew Rencich, Council members: Doug Capps, Cynthia
Brown, and Ryan Bullard. Councilmember J. Blocker was excused. Also present: City Manager Tim
Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan Holloway, and various staff members.
2. Approve Agenda
Chair Mayor Whitten called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Ryan Bullard to approve
the agenda, as presented.
Roll Call: Ayes: Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried
3. Presentations and Reports
3.1. Financials Update
City Manager Tim Bolduc stated that Crestview Unlimited exists solely to support Parks and
Recreation. The management company is a profit-shared agreement and oversees all of the
employees. The financial condition of the golf course has improved. He added that the statute
requires that we meet once a year to review the financials.
Finance Director Gina Toussaint stated that Great Golf Life provides financial monthly. She
displayed the fund balance on the overhead, stating the year-to-date profit is $24,000, adding the
fund is in a favorable condition of around $37,000.
City Manager Tim Bolduc mentioned that we continue to get good reports on the condition of the
golf course.
Finance Director Gina Toussaint mentioned the financials are in better shape than last year.
City Manager Tim Bolduc mentioned we had a loss last year because of the improvements made.
We are covering the expenses that we incurred at the course when we purchased and leased back the
golf carts. He went over the land acquisition, stating we generate tax revenue to cover the expenses.
The agreement with the current vendor is $5,000 a month with a catch-up period. In addition, the
restaurant is doing fairly well. He added we are getting good reviews.
Discussion ensued on how well the golf course is doing, the property value and the restaurant.
Councilmember C. Brown asked if other programs will be utilized if we are turning a profit, and
City Manager Tim Bolduc said we will keep the money in cash reserves. He mentioned he wants to
keep three months in reserve, adding he wants it to offset expenses. He also mentioned the nets have
been raised, adding if any balls cause damage our insurance covers it.
Motion by Councilmember Ryan Bullard and seconded by Councilmember Cynthia Brown
to accept the Financial Report.
Page 34 of 93
2 | Page
Roll Call: Ayes: Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion
carried.
4. Action Items
5. Comments from the Mayor and Council
Mayor JB Whitten called for comment from the Council.
6. Comments from the Audience
Mayor JB Whitten called for comment from the public. In hearing none, he called for action.
7. Adjournment
Chair Mayor JB Whitten adjourned the meeting at 5:16 p.m.
Minutes approved this __ day of __, 2024.
_____________________________________
JB Whitten
Mayor
______________________________________
Maryanne Schrader
City Clerk
Proper Notice having been duly given
Page 35 of 93
CITY OF CRESTVIEW Item # 8.1.
Staff Report
PLANNING AND DEVELOPMENT
BOARD MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: 1st reading after PDB
TO: Planning and Development Board
CC: City Manager and City Attorney
FROM: Community Development Services
DATE: 2/8/2024
SUBJECT: Ordinance 1962 - Amending Board Terms and Regulations
BACKGROUND:
At the December City Council Meeting, the Council provided direction for staff to evaluate the various Board
appointments that the City has and begin to draft code amendments that would simplify the Board's terms and,
to the degree possible, to allow more intentional, timely and comprehensive evaluation by the Council on an
annual basis. Staff discussed the Council's desired outcome further at the January 22nd City Council meeting.
DISCUSSION:
Resulting from previous discussions, staff identified the following provisions that would need to be added or
amended for each of the Boards identified by Council:
• Staggered terms - achieved by allowing the first two terms to extend passed the typical term limits,
effectively staggering those terms by 1 year.
• A consistent effective date for all appointments across all Boards (determined to be best suited as April
1st)
• Provision for appointments to vacant seats to carry through the remainder of the seat's term, rather than
start a new term for the individual that fills the vacancy
• Specific mention that terms will not carry forward until reappointed. That means the Council must
reappoint or appoint a new member before their term ends, rather than just allowing automatic term
extensions.
The amendments made to the Code of Ordinance and Land Development Code sections regarding PDB
membership serve to fulfill the above requirements identified by the Council. Similar changes will also be
made to the appointed CRA board members, as well as the Affordable Housing Advisory Committee. The only
reason that this ordinance specifically has to come through the PDB is because it includes an amendment to the
Land Development Code.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of
public services
Communication- To engage, inform and educate public and staff
Page 36 of 93
FINANCIAL IMPACT
There is not any anticipated financial impact expected from the adoption of this ordinance.
RECOMMENDED ACTION
Staff respectfully requests a motion recommending approval of Ordinance 1962 to the City Council.
Attachments
None
Page 37 of 93
CITY OF CRESTVIEW Item # 8.2.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: 1st reading no PDB
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning
Administrator
DATE: 2/7/2024
SUBJECT: Ordinance 1963 - CRA Board Terms and Regulations
BACKGROUND:
At the December City Council Meeting, the Council provided direction for staff to evaluate the various Board
appointments that the City has and begin to draft code amendments that would simplify the Board's terms and,
to the degree possible, to allow more intentional, timely and comprehensive evaluation by the Council on an
annual basis. Staff discussed the Council's desired outcome further at the January 22nd City Council meeting.
DISCUSSION:
Resulting from previous discussions, staff identified the following provisions that would need to be added or
amended for each of the Boards identified by Council:
• Staggered terms - achieved by allowing the first appointed terms to be half of the regular term. This
effectively staggers the terms by 2 years.
• A consistent effective date for all appointments across all Boards (determined to be best suited as April
1st)
• Provision for appointments to vacant seats to carry through the remainder of the seat's term, rather than
start a new term for the individual that fills the vacancy
• Specific mention that terms will not carry forward until reappointed. That means the Council must
reappoint or appoint a new member before their term ends, rather than just allowing automatic term
extensions.
The amendments made to the Code of Ordinance sections regarding CRA membership serve to fulfill the above
requirements identified by the Council.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of
public services
Communication- To engage, inform and educate public and staff
FINANCIAL IMPACT
Page 38 of 93
There is not any anticipated financial impact expected from the adoption of this ordinance.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve Ordinance 1963 and move to second reading for adoption.
Attachments
1. Ordinance 1963 - CRA
Page 39 of 93
ORDINANCE: 1963
AN ORDINANCE AMENDING COMMUNITY REDEVELOPMENT
AGENCY TERM PROVISIONS AND REGULATIONS; PROVIDING
FOR AMENDMENT OF SECTION 2-98 OF THE CODE OF
ORDINANCES; PROVIDING FOR AUTHORITY; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AMENDING SECTION 2-98 OF THE CODE OF ORDINANCES.
Sec. 2-98. Membership of board of commissioners.
The board of commissioners of the community redevelopment agency shall consist
of the members of the city council and two additional commissioners appointed by the city
council as provided for in Florida Statutes. Additional commissioners are subject to the
following provisions:
1. The term of office additional commissioners shall be four years, except that the first person
appointed shall initially serve a term of two years.
2. Terms of office shall commence on the first day of April of the year in which appointed.
3. Successors appointed prior to completion of a term shall serve only for the remainder of the term
they are succeeding.
4. Successors appointed to fill a vacancy shall serve only for the remainder of the term that was left
vacant.
5. In no case shall terms automatically extend or additional terms be granted to a commissioner
without action by the City Council.
SECTION 3 – AUTHORITY. The authority for enactment of this ordinance is section 166.021, Florida Statutes
and Section 2 of the City Charter.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or
the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not
affect the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public
hearing, by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
Page 40 of 93
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day of February,
2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of February, 2023.
______________________________________
J. B. Whitten
Mayor
Page 41 of 93
ORDINANCE NO. 1963
AN ORDINANCE AMENDING COMMUNITY
REDEVELOPMENT AGENCY TERM PROVISIONS AND
REGULATIONS; PROVIDING FOR AMENDMENT OF
SECTION 2-98 OF THE CODE OF ORDINANCES;
PROVIDING FOR AUTHORITY; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S
ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF
CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS
FOLLOWS:
SECTION 1 – AMENDING SECTION 2-98 OF THE CODE OF ORDINANCES.
Sec. 2-98. Membership of board of commissioners.
The board of commissioners of the community redevelopment
agency shall consist of the members of the city council and two additional
commissioners appointed by the city council as provided for in Florida
Statutes. Additional commissioners are subject to the following additional
provisions:
(a) The term of office additional commissioners shall be four years,
except that the first person appointed shall initially serve a term of
two years.
(b) Terms of office shall commence on the first day of April of the year
in which appointed.
(c) Successors appointed prior to completion of a term shall serve only
for the remainder of the term they are succeeding.
(d) Successors appointed to fill a vacancy shall serve only for the
remainder of the term that was left vacant.
(e) In no case shall terms automatically extend or additional terms be
granted to a commissioner without action by the City Council.
SECTION 3 – AUTHORITY. The authority for enactment of this ordinance is section 166.021,
Florida Statutes and Section 2 of the City Charter.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this
ordinance or the application thereof to any person or circumstance is held invalid or
unconstitutional, such finding shall not affect the other provisions or applications of this ordinance
which can be given effect without the invalid or unconstitutional provision or application, and to
this end the provisions of this ordinance are declared severable.
Page 42 of 93
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not
affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s
designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be
liberally construed in order to effectively carry out the purposes hereof which are deemed not to
adversely affect public health, safety, or welfare.
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND
RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter
provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in
conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its
adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day
of February, 2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of February, 2023.
______________________________________
J. B. Whitten
Mayor
Page 43 of 93
CITY OF CRESTVIEW Item # 8.3.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: 1st reading no PDB
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning
Administrator
DATE: 2/7/2024
SUBJECT: Ordinance 1964 - Affordable Housing Advisory Committee Terms and Regulations
BACKGROUND:
At the December City Council Meeting, the Council provided direction for staff to evaluate the various Board
appointments that the City has and begin to draft code amendments that would simplify the Board's terms and,
to the degree possible, to allow more intentional, timely and comprehensive evaluation by the Council on an
annual basis. Staff discussed the Council's desired outcome further at the January 22nd City Council meeting.
DISCUSSION:
Resulting from previous discussions, staff identified the following provisions that would need to be added or
amended for each of the Boards identified by Council:
• Staggered terms - achieved by allowing the first four appointed terms be 2 years, rather than 3. This
effectively staggers those terms by 1 year.
• A consistent effective date for all appointments across all Boards (determined to be best suited as April
1st)
• Provision for appointments to vacant seats to carry through the remainder of the seat's term, rather than
start a new term for the individual that fills the vacancy
• Specific mention that terms will not carry forward until reappointed. That means the Council must
reappoint or appoint a new member before their term ends, rather than just allowing automatic term
extensions.
The amendments made to the Code of Ordinance sections regarding AHAC membership serve to fulfill the
above requirements identified by the Council.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of
public services
Communication- To engage, inform and educate public and staff
FINANCIAL IMPACT
Page 44 of 93
There is not any anticipated financial impact expected from the adoption of this ordinance.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve Ordinance 1964 and move to second reading for adoption.
Attachments
1. Ordinance 1964 - AHAC
Page 45 of 93
ORDINANCE: 1964
AN ORDINANCE AMENDING AFFORDABLE HOUSING ADVISORY
COMMITTEE TERM PROVISIONS AND REGULATIONS; PROVIDING
FOR AMENDMENT OF SECTION 32-18 OF THE CODE OF
ORDINANCES; PROVIDING FOR AUTHORITY; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AMENDING SECTION 32-18 OF THE CODE OF ORDINANCES.
Sec. 32-18. – Affordable Housing Advisory Committee.
1. The Crestview Affordable Housing Advisory Committee, hereinafter referred to as the
committee, shall consist of 8 members, as stipulated in Section 420.9076, Florida Statutes.
1. The term of office for each member shall be three years, except that the first four
members appointed shall initially serve a term of two years.
2. The term of office for the appointed City Council member shall conclude coincidentally
with their council term or shall otherwise be at the discretion of the City Council.
3. Terms of office shall commence on the first day of April of the year in which appointed,
unless otherwise provided by City Council.
4. Successors appointed prior to completion of a term shall serve only for the remainder of
the term they are succeeding.
5. Successors appointed to fill a vacancy shall serve only for the remainder of the term that
was left vacant.
6. In no case shall terms automatically extend or additional terms be granted to a
commissioner without action by the City Council.
2. The committee shall serve in an advisory capacity, perform the required functions, and operate
as stipulated in Section 420.9076, Florida Statutes.
3. Appointment of individuals to the committee shall be by resolution of the city council.
4. Members shall initially serve for three-year terms and may be reappointed for subsequent terms.
5. A simple majority of the membership of the committee shall be required to conduct official
business.
6. Committee meetings shall be publicly noticed in a newspaper of general circulation.
7. Meetings shall be held annuallyin accordance with the requirements of Section 420.9076,
Florida Statutes. Additional meetings may be called as needed to conduct necessary business.
Administrative support for the committee shall be provided by the Community Development Services
Department and City Clerk’s office, as applicable.
SECTION 3 – AUTHORITY. The authority for enactment of this ordinance is section 166.021 and 420.9076,
Florida Statutes and Section 2 of the City Charter.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or
the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not
Page 46 of 93
affect the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public
hearing, by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day of February,
2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of February, 2023.
______________________________________
J. B. Whitten
Mayor
Page 47 of 93
ORDINANCE NO. 1964
AN ORDINANCE AMENDING AFFORDABLE HOUSING
ADVISORY COMMITTEE TERM PROVISIONS AND
REGULATIONS; PROVIDING FOR AMENDMENT OF
SECTION 32-18 OF THE CODE OF ORDINANCES;
PROVIDING FOR AUTHORITY; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S
ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF
CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS
FOLLOWS:
SECTION 1 – AMENDING SECTION 32-18 OF THE CODE OF ORDINANCES.
Sec. 32-18. – Affordable Housing Advisory Committee.
(a)The Crestview Affordable Housing Advisory Committee,
hereinafter referred to as the committee, shall consist of 8 members,
as stipulated in Section 420.9076, Florida Statutes.
(1)The term of office for each member shall be three years,
except that the first four members appointed shall initially
serve a term of two years.
(2) The term of office for the appointed City Council member
shall conclude coincidentally with their council term or shall
otherwise be at the discretion of the City Council.
(3) Terms of office shall commence on the first day of April of
the year in which appointed, unless otherwise provided by
City Council.
(4) Successors appointed prior to completion of a term shall
serve only for the remainder of the term they are succeeding.
(5) Successors appointed to fill a vacancy shall serve only for
the remainder of the term that was left vacant.
(b)(6)In no case shall terms automatically extend or additional
terms be granted to a commissioner without action by the
City Council.
(c)(b)The committee shall serve in an advisory capacity, perform the
required functions, and operate as stipulated in Section 420.9076,
Florida Statutes.
(d)(c)Appointment of individuals to the committee shall be by resolution
of the city council.
Page 48 of 93
(e)(d)Members shall initially serve for three-year terms and may be
reappointed for subsequent terms.
(f)(e)A simple majority of the membership of the committee shall be
required to conduct official business.
(g)(f)Committee meetings shall be publicly noticed in a newspaper of
general circulation.
(h)(g)Meetings shall be held annuallyin accordance with the requirements
of Section 420.9076, Florida Statutes. Additional meetings may be
called as needed to conduct necessary business.
(i)(h)Administrative support for the committee shall be provided by the
Community Development Services Department and City Clerk’s
office, as applicable.
SECTION 3 – AUTHORITY. The authority for enactment of this ordinance is section 166.021
and 420.9076, Florida Statutes and Section 2 of the City Charter.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this
ordinance or the application thereof to any person or circumstance is held invalid or
unconstitutional, such finding shall not affect the other provisions or applications of this ordinance
which can be given effect without the invalid or unconstitutional provision or application, and to
this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not
affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s
designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be
liberally construed in order to effectively carry out the purposes hereof which are deemed not to
adversely affect public health, safety, or welfare.
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND
RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter
provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in
conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its
adoption.
Page 49 of 93
Passed and adopted on second reading by the City Council of Crestview, Florida on the 26th day
of February, 2023.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
Approved by me this 26th day of February, 2023.
______________________________________
J. B. Whitten
Mayor
Page 50 of 93
CITY OF CRESTVIEW Item # 10.1.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning
Administrator
DATE: 2/8/2024
SUBJECT: Tractor Supply Expansion Traffic MOU
BACKGROUND:
Staff received the initial application submittal for the Tractor Supply Expansion project, an approximately
19,000 square foot retail expansion to the existing Tractor Supply Site, to the immediate west of that existing
site, on November 2, 2023. For commercial projects, Public Services staff reviews each project's traffic study
or report, and any transportation related improvements proposed, to determine what improvements or
contributions need to be made by the developer resulting from the impact of their proposed development, via a
Memorandum of Understanding (MOU).
DISCUSSION:
For the Tractor Supply Expansion project, Public Services staff reviewed the traffic study provided, resulting in
the attached MOU. In this specific case, the MOU provides for the developer to participate in costs not to
exceed the total amount of $25,300.00 to be held in escrow by the City of Crestview for proposed offsite
roadway improvements that the City is constructing to mitigate traffic impacts. This cost was determined by an
established per-trip cost based on the total average trips per day generated by the development. The obligation
to deposit the money in escrow and participate shall occur before the Development Order is issued.
This MOU, if approved, also needs to be signed by the Mayor and the City Clerk.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Infrastructure – Satisfy current and future infrastructure needs.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Safety – Ensure the continuous safety of citizens and visitors.
Page 51 of 93
Mobility – Provide safe, efficient and accessible means for mobility.
FINANCIAL IMPACT
This MOU will provide funds to the City to construct improvements that will mitigate the traffic impact
resulting from this development.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the attached Memorandum of Understanding to be sent to the
Mayor and City Clerk for signature.
Attachments
1. Tractor Supply Expansion Traffic MOU
Page 52 of 93
Page 53 of 93
CITY OF CRESTVIEW Item # 10.2.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning
Administrator
DATE: 2/7/2024
SUBJECT: Charleston Place Apartments Traffic MOU
BACKGROUND:
Staff received the initial application submittal for the Charleston Place project, a 279-unit multifamily
apartment development proposed on 14.6 acres on Richburg Lane, north of the movie theater, on July 25, 2023.
For commercial projects, Public Services staff reviews each project's traffic study or report, and any
transportation related improvements proposed, to determine what improvements or contributions need to be
made by the developer resulting from the impact of their proposed development, via a Memorandum of
Understanding (MOU).
DISCUSSION:
For the Charleston Place project, Public Services staff reviewed the traffic study provided, resulting in the
attached MOU. In this specific case, the MOU provides for the developer to participate in costs not to exceed
the total amount of $106,200.00 to be held in escrow by the City of Crestview for proposed offsite roadway
improvements that the City is constructing to mitigate traffic impacts. This cost was determined by an
established per-trip cost based on the total average trips per day generated by the development. The obligation
to deposit the money in escrow and participate shall occur before the Development Order is issued.
This MOU, if approved, also needs to be signed by the Mayor and the City Clerk.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Infrastructure – Satisfy current and future infrastructure needs.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Safety – Ensure the continuous safety of citizens and visitors.
Page 54 of 93
Mobility – Provide safe, efficient and accessible means for mobility.
FINANCIAL IMPACT
This MOU will provide funds to the City to construct improvements that will mitigate the traffic impact
resulting from this development.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the attached Memorandum of Understanding to be sent to the
Mayor and City Clerk for signature.
Attachments
1. Charleston Place Traffic MOU
Page 55 of 93
Page 56 of 93
CITY OF CRESTVIEW Item # 10.3.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning
Administrator
DATE: 2/7/2024
SUBJECT: Preliminary/Conceptual Plat and MOU – Garden Villas Townhomes
BACKGROUND:
Staff received the initial application for the Garden Villas Townhomes Subdivision on October 10th, 2023. It
has since gone through staff review and all major comments have been addressed. The remaining comments are
not expected to affect the overall layout and scope proposed on the provided preliminary plat documents.
DISCUSSION:
This townhouse subdivision is proposed northwest of the intersection of Garden Street and Third Avenue, just
south of Crestview High School. The subdivision will connect to both Garden Street and Third Avenue. The
subdivision proposes 158 lots, which is within the allowed density provided by the zoning district (Mixed Use)
and future land use designation (Mixed Use), which provide for a maximum of 238 units.
Any minor comments that are outstanding will not affect the layout or scope proposed in the preliminary plat
document. Should there be any changes to this document that do affect the layout or scope proposed, it will be
brought back for review.
The attached MOU pertains to this development, based off the the number of trips provided in the traffic study
that was included with the development application. The MOU provides for an amount of $73,600.00, and will
require signature from the mayor if approved.
The Planning and Development Board recommended approval of the plat on February 5th, 2024.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Opportunity- Promote an environment that encourages economic and educational opportunity
FINANCIAL IMPACT
Approval of the preliminary plat will lead to the development of a subdivision that will have a positive future
impact, including: impact fees, building permit fees and utility usage fees. Approval of the MOU will provide
funds to the City to construct improvements that will mitigate the traffic impact resulting from this
development.
Page 57 of 93
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the Garden Villas Townhomes Preliminary Plat and to approve
the Memorandum of Understanding to forward to the Mayor and City Clerk for signature.
Attachments
1. Garden Villas Townhomes Preliminary Plat
2. Garden Villas Townhomes Traffic MOU
Page 58 of 93
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Page 62 of 93
CITY OF CRESTVIEW Item # 10.4.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning
Administrator
DATE: 2/7/2024
SUBJECT: Preliminary/Conceptual Plat and MOU - Brett Street Townhomes
BACKGROUND:
Staff received the initial application for the Brett Street Townhomes Subdivision on October 10th, 2023. It has
since gone through staff review and all major comments have been addressed. The remaining comments are not
expected to affect the overall layout and scope proposed on the provided preliminary plat documents.
DISCUSSION:
This townhouse subdivision is proposed northeast of the intersection of S Brett Street and E Cane Avenue,
southeast of Southside School. The townhomes within this subdivision will connect to both S Brett Street and E
Cane Avenue. The subdivision proposes 9 lots, which is within the allowed density provided by the zoning
district (Mixed Use) and future land use designation (Mixed Use), which provide for a maximum of 10.6 units.
Any minor comments that are outstanding will not affect the layout or scope proposed in the preliminary plat
document. Should there be any changes to this document that do affect the layout or scope proposed, it will be
brought back for review.
The attached MOU pertains to this development, based off the the number of trips provided in the traffic study
that was included with the development application. The MOU provides for an amount of $3,750.00, and will
require signature from the mayor if approved.
The Planning and Development Board recommended approval of the plat on February 5th, 2024.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Opportunity- Promote an environment that encourages economic and educational opportunity
FINANCIAL IMPACT
Page 63 of 93
Approval of the preliminary plat will lead to the development of a subdivision that will have a positive future
impact, including: impact fees, building permit fees and utility usage fees. Approval of the MOU will provide
funds to the City to construct improvements that will mitigate the traffic impact resulting from this
development.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the Brett Street Townhomes Preliminary Plat and to approve the
Memorandum of Understanding to forward to the Mayor and City Clerk for signature.
Attachments
1. 9.0 - Brett St Preliminary Plat
2. Brett Street Townhomes Traffic MOU
Page 64 of 93
Page 65 of 93
Page 66 of 93
CITY OF CRESTVIEW Item # 10.5.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Barry Henderson, Development Services Director, Nicholas Schwendt, CDS Planning
Administrator
DATE: 2/7/2024
SUBJECT: Preliminary/Conceptual Plat and MOU– Harrisburg Estates Phases 2-4
BACKGROUND:
Staff received the initial application for the Harrisburg Estates Phases 2-4 Subdivision in December 2022. It has
since gone through staff review and all major comments have been addressed. The remaining comments are not
expected to affect the overall layout and scope proposed on the provided preliminary plat documents.
DISCUSSION:
This subdivision is proposed on 35.77 acres between Creek Dr and Old Bethel Road, north of Tallokas Road.
This subdivision will connect to both Brendas Way to the west and Ridge Lake Road at the east. The
subdivision proposes 72 lots, which is within the allowed density provided by the zoning district (R-1 Single
Family Low Density) and future land use designation (Residential), which provide for a theoretical maximum
of 143 units at 4 units per acre.
Any minor comments that are outstanding will not affect the layout or scope proposed in the preliminary plat
document. Should there be any changes to this document that do affect the layout or scope proposed, it will be
brought back for review.
The attached MOU pertains to this development, based off the the number of trips provided in the traffic study
that was included with the development application. The MOU provides for an amount of $37,700.00, and will
require signature from the mayor if approved.
The Planning and Development Board recommended approval of the plat on February 5th, 2024.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Opportunity- Promote an environment that encourages economic and educational opportunity
FINANCIAL IMPACT
Page 67 of 93
Approval of the preliminary plat will lead to the development of a subdivision that will have a positive future
impact, including: impact fees, building permit fees and utility usage fees. Approval of the MOU will provide
funds to the City to construct improvements that will mitigate the traffic impact resulting from this
development.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the Harrisburg Estates Phases 2-4 Preliminary Plat and to
approve the Memorandum of Understanding to forward to the Mayor and City Clerk for signature.
Attachments
1. PRELIMINARY PLAT_HARRISBURGE PHASE II, III & IV_1-31-24
2. Harrisburg Traffic MOU
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CO
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INDEX TO DRAWINGS
SHEET NO.TITLE
C000 COVER SHEETC001SPECIFICATIONC002SPECIFICATIONC003SPECIFICATIONC004PHASE PLAN
C200 OVERALL SITE PLANC201SITE PLANC202SITE PLANC203PARCEL, LINE AND CURVE TABLES
C300 OVERALL GRADING AND DRAINAGE PLANC301GRADING AND DRAINAGE PLANC302GRADING AND DRAINAGE PLANC303POND DETAILS
C400 EROSION CONTROL PLAN
C500 OVERALL WATER UTILITY PLANC501 WATER PLANC502WATER PLAN
C600 ROAD PROFILESC601ROAD PROFILES
C700 STORM PROFILESC701STORM PROFILESC702PIPE CHARTS
C901 CONSTRUCTION DETAILSC902CONSTRUCTION DETAILSC903CONSTRUCTION DETAILSC904CONSTRUCTION DETAILSC905CONSTRUCTION DETAILS
T o d d M. Rogers
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CONSTRUCTION PLANS
forHARRISBURG PHASES II, III & IV
CRESTVIEW, FLPORTION OF SECTION 36, TOWNSHIP 4 NORTH, RANGE 24 WESTPORTION OF SECTION 31, TOWNSHIP 4 NORTH, RANGE 23 WEST
PREPARED FOR:HARRIBURG LLC126 COVINGTON STREETPANAMA CITY BEACH, FL 32423CONTACTSDOUG HARRIS (850)259-2683
VICINITY MAP
DESIGNED BY:GREYDEN ENGINEERING, LLC
2106 MACY DRIVE
ROSWELL, GA 30076
(770) 573-4801
ENGINEERING CONTACT: RALPH A. DAVIA, P.M. ; TODD ROGERS, P.E.
FGS-SURVEYORS
REFERENCE DOCUMENTSITEMFIRM ORIGINALDATE
06/18/2021FGS-SURVEYORS
TOPOGRAPHICDATA
BOUNDARYSURVEY
06/18/2021
SITE
SOIL MAP
NO PORTIONS OF THE SITE ARE LOCATED WITHIN A FLOOD HAZARD AREA "A" OR "AE" ASDEFINED BY FIRM COMMUNITY PANEL NO. 12091C0165J FOR OKALOOSA COUNTY, FLORIDADATED MARCH 9, 2021
A RECREATION FACILITIES ASSESSMENT EQUAL TO 5% OF THE PREDEVELOPMENT LAND
VALUE ACCORDING TO THE PROPERTY APPRAISER SHALL BE DUE PRIOR TO THE ISSUANCEOF A PRELIMINARY DEVELOPMENT ORDER.
ALL EASEMENTS, COMMON AREAS AND STORMWATER AREAS TO BEDEDICATED TO THE HOA AT TIME OF FINAL PLATTING. THE HOAWILL BE RESPONSIBLE FOR ALL MAINTENANCE ON THESE AREAS.
PRELIMINARY PLAT
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1 SPECIFICATION: CLEARING AND GRUBBING Note: Sand Clay base material shall not be used in areas where the seasonal high groundwater table is within two (2) feet
of the bottom of the base material.
All site Clearing and Grubbing shall be in accordance with section 110 of the "Florida Department of Transportation
Specifications for Road and Bridge Construction" unless modified herein. This work shall be performed in the following
areas:
All street rights-of-way.
All areas where excavation or embankment are to take place.
Detention areas.
In addition, certain other areas where underground utilities are to be installed are to be cleared and grubbed to the extent
necessary to properly install the utilities. Such work shall be incidental to the contract unit price for the utility to be installed.
1.1 SCOPE:
Site clearing work includes, but is not limited to:
Removal of trees and other vegetation.
Topsoil stripping.
Clearing and grubbing.
Removing above grade improvements.
Removing below grade improvements.
1.2 JOB CONDITIONS:
Traffic: Conduct site clearing operations to ensure minimum interference with roads, streets, walks, and other adjacent
occupied or used facilities. Do not close or obstruct streets, walks, or other occupied or used facilities without permission
from the Owners and/or Local approving authority.
Clearing and Protection in Construction Areas: Preserve trees 6 inches or larger measured breast height (6"dbh) where
possible within construction area.
Protection of Existing Improvements: Provide protection necessary to prevent damage to existing improvements indicated
to remain in place.
Protect improvements on adjoining properties and on project site.
Restore damaged improvements to original condition as acceptable to the Owner.
1.3 LIMITATIONS:
Clearing will be limited to the extent necessary to allow for construction of the proposed improvements as a result of:
Need for access to the project site for construction equipment.
Essential grade changes.
Surface water drainage and utility installation.
Location of driveways, buildings, and required parking.
1.4 CLEARING AND GRUBBING:
Remove trees, shrubs, grass, other vegetation, improvements, or obstructions interfering with the installation of new
construction. Removal includes digging out stumps and roots. Do not remove items elsewhere on site or premises unless
specifically indicated. Disposal of trees, limbs, stumps, and debris shall be the responsibility of the Contractor.
Strip topsoil to whatever depths encountered to prevent intermingling with underlying subsoil or other objectionable
material. Cut heavy growths of grass from areas before stripping.
Stockpile topsoil in storage piles in areas shown or where directed by the Owner. Construct storage piles to freely drain
surface water. Cover storage piles if required to prevent windblown dust.
Dispose of unsuitable or excess topsoil same as specified for waste material.
1.5 FILLING:
Fill depressions caused by clearing and grubbing operations with satisfactory soil material, unless further excavation or
earthwork is indicated.
Place fill material in horizontal layers not exceeding 6" loose depth, and thoroughly compact to density equal to adjacent
ground, unless otherwise shown on the plans.
1.6 REMOVAL OF IMPROVEMENTS:
Remove existing above and below grade improvements and abandoned underground piping or conduit necessary to
permit construction and other work.
1.7 DISPOSAL OF WASTE MATERIALS:
No burning of any material, debris, or trash will be allowed.
Remove waste materials from project site on a daily basis, and dispose of off-site in an approved area.
2 SPECIFICATION: EXCAVATION, EMBANKMENT AND SUBGRADE
2.1 EXCAVATION, EMBANKMENT AND SUBGRADE:
Section 120 of the Florida D.O.T. Specification. All subgrade fill material, and the top 12 inches in cut area, shall be
compacted to 100 percent of maximum density as determined to AASHTO T-99. The Subgrade Compaction (Stabilization)
shall conform to Section 160 of the Florida D.O.T. Specifications. In most cases this will consist of compacting existing
cleaned soil. However, it is the Contractor's responsibility to assure that the finished roadbed section meets bearing value
requirements, regardless of the quantity of stabilizing materials to be added. One field density test shall be taken for each
5000 square feet or fraction thereof.
Where required subgrade density cannot be obtained, unsuitable material shall be removed so that the road base will be
constructed on a minimum of 3 feet of suitable, properly compacted material. This work shall be included in the contract
lump sum price for earth excavation.
2.2 SOIL CEMENT BASE:
The detailed specifications of the soil cement base course are to be determined by an independent testing laboratory after
testing of the material the Contractor proposes to use. Moisture and cement content will be specified by the laboratory.
However, as a guide for bid purposes, estimate 12% cement by weight and include a price reduction schedule if tests
show less cement is required. The soil cement mix will be at optimum moisture content, i.e., neither mushy nor dry, but
containing sufficient moisture to make a firm case when squeezed in the hand. Water should not appear on the hand when
so squeezed. This requires 5 to 6 gallons per square yard but actual quantity of water to be added will depend on latent
moisture in the base material. From a practical standpoint, the highest moisture content should be maintained that permits
packing and finishing without surface checking, shoving or rutting during compaction and finishing operations.
The freshly compacted and finished soil-cement mix must be adequately cured. An application of bituminous material such
as RC-2, MC-3, RT-5 or asphaltic emulsion at a rate of 0.15 to 0.20 gal per square yard is preferred as the curing medium.
Waterproof paper or moist hay is acceptable if properly maintained.
2.3 SAND-CLAY BASE COURSE:
The following tests shall be performed prior to placing the material on the roadbed:
Composition and gradation
Clay (material smaller than 0.005mm)
Silt (material from 0.005 to 0.005mm)
Combined clay and silt
Limerock Bearing Ration Value (LBR)
Liquid Limit
Plasticity Index
0 to 10
8 to 25
Of at least 75
Not greater than 25
Not greater than 6
The results of these tests shall be submitted to the engineer for approval. The base course shall be compacted to not less
than 98 percent of the maximum density as determined by AASHTO T-180. One density test shall be taken for each 5000
square feet or faction thereof.
Shall comply with the requirements of Section 204 of the Florida D.O.T. Specifications. Tests necessary to determine
compliance with Section 204 shall be performed prior to placing the material. These tests include:
Soundness Loss, Sodium, Sulfate: AASHTO T-104.
Percent Wear: AASHTO T-96 (Grading A).
Sieve Analysis.
Limerock Bearing Ratio Value.
The results of these tests shall be submitted to the engineer for approval. After the approval of the material, the graded
aggregate base course shall be placed in accordance with Section 204. The base course shall be compacted to a density
of not less than 100 percent of the maximum density as determined by AASHTO T-180. At least three density tests shall be
made on each day's final compaction operation of each course, and the density determinations shall be made at more
frequent intervals if deemed necessary by the Engineer.
2.6 ASPHALT BASE COURSE:
Shall comply with the requirements of Sections 280, 330, 331 and 916 of the Florida D.O.T. Specifications. The design mix
for Asphaltic Base Course Type 3 shall conform to the requirements in Tables 331-1 and 331-2. The minimum Marshall
stability shall be 1000 lbs./sq. in. as indicated in Table 331-2. Percent bitumen by weight of total mix: 5.0 (minimum). Two
copies each of the actual design mix shall be submitted to the Engineer. Written approval of the Asphalt base course
design mix must be obtained from the engineer prior to commencing base course construction. Once the design mix has
been approved by the engineer, sieve analysis tolerances indicated in Table 331-5 are allowable during construction. If
sieve analysis values fall outside these tolerances, design mix must be resubmitted for acceptance. After the approval of
the mix design, the Asphalt base course shall be placed in accordance with Section 280 and compacted in accordance
with Section 330-10.
NOTE: STORMWATER DRAINAGE SHALL BE CONTROLLED DURING ALL PHASES OF CONSTRUCTION.
3 SPECIFICATION: ASPHALT CONCRETE PAVING
3.1 SCOPE:
This section includes materials and work required for installation of flexible asphaltic concrete pavement for parking and
drive areas shown on the plans.
3.2 APPLICABLE PUBLICATIONS:
The publications listed below form a part of this specification to the extent referenced. The publications shall be the most
current issue and are referred to in the text by the basic designation only. The following are minimum requirements and
shall govern except that all local, state, and/or federal codes and ordinances shall govern when their requirements are in
excess hereof. All asphalt construction shall be in accordance with applicable sections of the "Florida Department of
Transportation Specifications for Road and Bridge Construction" unless modified herein.
Florida Department of Transportation Specifications:
Section 901
Section 902
Section 916
Section 917
Section 300
Section 331
Course Aggregate
Fine Aggregate
Bituminous Materials
Mineral Filler
Bituminous Treatments, Surface Courses and Concrete Pavement
Type S Asphalt Concrete
American Society for Testing and Materials (ASTM) Publications:
D 1557
D 1557
3.3 SUBMITTALS:
Asphalt Design Mix: Before any asphalt surface is constructed, submit two copies of each of the actual design mix to the
Engineer and Owner.
Written approval of the asphaltic concrete design mix must be obtained from the Engineer and Owner prior to commencing
asphalt pavement construction.
Material Certificates: Furnish copies of materials certificates signed by material producer and Contractor, certifying that
each material item complies with, or exceeds specified requirements.
Asphalt extraction tests.
Aggregate gradation tests.
Marshall stability tests.
3.4 JOB CONDITIONS:
Weather limitations: Apply prime and tack coats when ambient temperature is above 40 degrees, and when temperature
has not been below 35 degrees for 12 hours prior to application. Do not apply when base is wet or contains excess
moisture.
3.5 MATERIALS:
Mineral Filler: Rock dust, hydraulic cement, or other inert material complying with Section 917 of the Florida D.O.T.
Specification.
Asphalt Cement: The bituminous material shall be AC-20, viscosity grade and comply with Section 916 of the Florida
D.O.T. Specification.
Course Aggregate: Comply with Section 901 of the Florida D.O.T. Specification.
Fine Aggregate: Comply with Section 902 of the Florida D.O.T. Specification.
Percent of material passing the 10-mesh sieve
8 to 21
Prime Coat and Tack Coat: The bituminous material for the Prime Coat shall be MC-70. The bituminous material for the
Tack Coat shall be AC-20, or Emulsified asphalt, grade RS-2 and comply with the requirements in Section 300 and 916 of
the Florida D.O.T. Specifications.
Asphaltic Concrete Design Mixes: Asphalt shall conform to the requirements for Type S Asphalt as indicated in Section 331
of the Florida D.O.T. Specifications.
Mix shall be within sieve analysis and bitumen range given in Section 331 of the Florida D.O.T. Specifications.
Minimum Marshall stability shall be in 1500 lbs./sq. in. as indicated in Table 331-2 of the Florida D.O.T. Specifications.
Percent bitumen by weight of total weight mix: 5.0 - 8.5.
Perform finish rolling while mixture is still warm enough for removal of roller marks.
Continue rolling until roller marks are eliminated and course has attained maximum density.
Patching:
Remove and replace paving areas mixed with foreign materials and defective areas.
Cut out such areas and fill with fresh, hot asphalt concrete.
Compact by rolling to maximum surface density and smoothness.
Protection:
After final rolling, do not permit vehicular traffic on pavement until it has cooled and hardened.
Erect barricades to protect paving from traffic until mixture has cooled enough not to become marked.
3.9 FIELD QUALITY CONTROL:
An independent Testing Laboratory, selected and paid by the contractor shall be retained to perform construction testing
of in-place asphalt courses for Asphalt Extraction, Aggregate gradation, Marshall Stability, thickness and surface
smoothness.
Thickness: In-place compacted thickness shall not be less than thickness specified on the drawings.
Surface Smoothness: Testing shall be performed on the finished surface of each asphalt concrete course for smoothness,
using 10-'0" straightedge applied parallel with, and at right angles to centerline of paved area. The variation of the surface
from the edge of the straight edge between any two contact points shall not exceed 1/4". Check surface areas at intervals
necessary to eliminate ponding areas. Repair or remove and replace unacceptable paving as directed by the Contracting
Officer.
Asphalt content, Aggregate gradation, and Marshall Stability shall be as specified in Section 331 of the Florida D.O.T.
Specifications.
4 SPECIFICATION: PORTLAND CEMENT CONCRETE PAVING
4.1 SCOPE:
This section includes sidewalks, curbs, and miscellaneous concrete pavement.
4.2 APPLICABLE PUBLICATIONS:
The publications listed below form a part of this specification to the extent referenced. The publications shall be the most
current issue and are referred to in the text by the basic designation only. The following are minimum requirements and
shall govern except that all local, state, and/or federal codes and ordinances shall govern when their requirements are in
excess hereof. All concrete construction shall be in accordance with applicable sections of the "Florida Department of
Transportation Specifications for Road and Bridge Construction" unless modified herein.
Moisture-Density Relations of Soils and Soil-Aggregate Mixtures Using
10 lb (4.54 kg) Rammer and 18-in. (457mm) Drop.
Marshall Stability Mix Design
Apply bituminous prime coat to base material surfaces where asphaltic concrete paving will be constructed.
Apply bituminous prime coat in accordance with Section 300 of Florida D.O.T. Specifications.
Apply at minimum rate of not less than 0.15 gal./sq. yd. over compacted base material. Apply material to penetrate
and seal, but not flood, surface.
Cure and dry as long as necessay to attain penetration and evaporation of volatile.
Tack Coat:
Tack coat shall be applied in accordance with Section 300 of Florida D.O.T. Specifications. Apply to contact surfaces
of previously constructed asphalt or portland cement and concrete and surfaces abutting or projecting into asphalt
concrete pavement.
Apply tack coat to full depth asphalt base course and sand asphalt base course. Apply emulsified asphalt tack coat
between each lift or later of full depth asphalt and sand asphalt bases and on surface of such bases where asphaltic
concrete paving will be constructed.
Distribute at rate of 0.08 ga./sq. yd. of surface.
Allow to dry until at proper condition to receive paving.
3.7 PLACING ASPHALT MIX:
Concrete Materials:
Place asphalt concrete mixture on prepared surface, spread, and strike off. Spread mixture at the following minimum
temperatures:
When ambient temperature is between 40 degrees F and 50 degrees F: 285 degrees F.
When ambient temperature is between 50 degrees F and 60 degrees F: 280 degrees F.
When ambient temperature is higher than 60 degrees F: 275 degrees F.
Place inaccessible and small areas by hand. Place each course to required grade, cross-section, and compacted
thickness.
Paver Placing:
Place in strips not less than 10'-0" wide, unless otherwise acceptable to the Contracting Officer.
After first strip has been placed and rolled, place succeeding strips and extend rolling to overlap previous strips.
Joints:
Construct joints between old and new pavements as detailed in the plans.
Joints between successive days work shall be constructed to ensure continuous bond between adjoining work.
Construct joints to have same texture, density, and smoothness as other sections of asphalt concrete course.
Clean contact surfaces and apply tack coat.
3.8 COMPACTION:
Each lift of asphalt shall be compacted to a minimum of 98% of the Marshall test ASTM D1559. Begin rolling when mixture
will bear roller weight without excessive displacement. Compact mixture with hot hand tampers or vibrating plate
compactors in areas inaccessible to rollers.
Breakdown Rolling:
Accomplish breakdown or initial rolling immediately following rolling of joints and outside edge.
Check surface after breakdown rolling, and repair displaced areas by loosening and filling, if required, with hot
material.
Second Rolling:
Follow breakdown rolling as soon as possible, while mixture is hot.
Continue second rolling until mixture has been thoroughly compacted.
Finish Rolling:
Remove loose material from compacted base material surface immediately before placing concrete.
Compact the top 12 inches of subgrade to a minimum soil density of 98% for the Modified Proctor Test (ASTM D
1557) to result in a minimum modulus of subgrade reaction (k) of 150 psi/in. Proof-roll prepared base material surface
to check for unstable areas. The paving work shall begin after the unsuitable areas have been corrected and are
ready to receive paving. Compaction testing for the base material shall be completed prior to the placement of the
paving.
4.7 CONCRETE INSTALLATION:
Form Construction:
Set forms to required grades and lines, rigidly braces and secured. Install sufficient quantity of forms to allow
continuous progress of work and so that forms can remain in place at least 24 hours after concrete placement.
Check completed formwork for grade and alignment to following tolerances:
Top of forms not more than 1/8" in 10'-0".
Vertical face on longitudinal axis, not more than 1/4" in 10'-0".
Clean forms after each use, and coat with form release agent as often as required to ensure separation from concrete
without damage.
Reinforcement:
Locate, place, and support reinforcement to ensure compliance with plans.
Concrete Placement:
Comply with requirements of Sections 345, 350, and 520 of Florida D.O.T. Specifications for mixing and placing
concrete.
Do not place concrete until base material and forms have been checked for line and grade. Moisten base material if
required to provide uniform dampened condition at time concrete is placed. Concrete shall not be placed around
manholes or other structures until they are at the required finish elevation and alignment.
Place concrete using methods, which prevent segregation of mix. Consolidate concrete along face of forms and adjacent
to transverse joints with internal vibrator. Keep vibrator away from joint assemblies, reinforcement, or side forms.
Consolidate with care to prevent dislocation of reinforcing, dowels, and joint devices.
Deposit and spread concrete in continuous operation between transverse joints, as far as possible. If interrupted for more
than 1/2 hour place construction joint.
Curbs and Gutters:
Automatic machine may be used for curb and gutter placement at Contractor's option. Machine placement must produce
curbs and gutters to required cross section, lines, grades, and jointing as specified for formed concrete. If results are not
acceptable, remove and replace with formed concrete as specified.
4.8 JOINT CONSTRUCTION:
Construct expansion, weakened-plane (Contraction), and construction joints true-to-line with face perpendicular to surface
of concrete. Construct transverse joints at right angles to centerline, unless otherwise indicated.
Weakened-Plane (Contraction) Joints:
Provide weakened-plane (contraction) joints, sectioning concrete into areas at 15'-0" o.c. maximum each way.
Sidewalks shall have contraction joints at 5'-0" o.c.
Construct weakened-plane joints for depth equal to at least 1/4 concrete thickness.
Tooled Joints:
Form weakened-plane joints in fresh concrete by grooving top portion with recommended cutting tool and finishing edges
with jointer.
Design mix to produce normal weight concrete consisting of Portland cement, aggregate, water-reducing or high-range
water reducing admixture (super-plasticizer), air-entraining admixture and water to produce following properties:
Compressive Strength: Minimum 3,000 psi for curb and walkways and 4,000 psi for pavement, at 28 days. In addition,
concrete for pavement shall have a minimum modulus of rupture of 600 psi.
Slump Range: 3" - 5".
Air Content: 3% to 6%.
4.6 PREPARATION:
Surface Preparation:
Comply with requirements of Sections 345 and 350 of the Florida D.O.T. Specifications for concrete materials,
admixture, bonding materials, curing materials, and others as required.
Joint Fillers:
Resilient premolded bituminous impregnated fiberboard units complying with ASTM D 1751. Joint fillers shall comply
with Section 932 of the Florida D.O.T. Specifications.
4.5 MIXING:
2.4 LIMEROCK BASE COURSE:
Shall be constructed in accordance with Section 200 of the Florida D.O.T. Specifications for Road and Bridge Construction.
The material shall meet the requirements of Section 911 of the Specifications. Tests necessary to determine compliance
with Section 911 shall be performed prior to placing the material on the subgrade. These tests include:
Test
Liquid Limit
Plastic Index
Gradation
Limerock Bearing Ratio
Requirement
Less than 35
Non-Plastic
97% passing 3.5 inch sieve
Not less than 100
The results of these tests shall be submitted to the engineer for approval. After approval of the material, the limerock base
course shall be placed in accordance with Section 200. The base course shall be compacted to not less than 98 percent of
the maximum density as determined by AASHTO T-180. A minimum of three density tests shall be made on each days
compaction operations. More frequent tests shall be made as deemed necessary by the Engineer. The base shall be
installed to a compacted thickness as shown on the plans, plus or minus one half inch. Deviations from this specification
shall be corrected as indicated in the State Specifications.
2.5 GRADED AGGREGATE BASE COURSE:
Provide asphalt-aggregate mixture as recommended by local or state paving authorities to suit project conditions. Use
locally available materials and graduations which meet Florida D.O.T. Specifications and exhibit satisfactory record on
previous installations.
3.6 BASE COURSE PREPARATION:
Prior to construction of the base course, the top 12 inches of subgrade shall be compacted to a minimum soil density of
98% of the Modified Proctor Test Density (ASTM 1557). The subgrade shall be sterilized by a borate or chlorate sterilant
containing not less than 25% sodium chlorate and shall be mixed thoroughly with water at the rate of 1-1/2 lbs. of sterilant
per gallon of water. The sterilant shall be applied evenly at the rate of 0.2 gallons per square yard to subgrades that are
less than 12" below original grades. If prepared base course will not be immediately covered with asphalt on the same day
and wind-blown seeds will contaminate the base course surface, the sterilants shall be applied to the base course
contaminate the base course.
Remove loose material from compacted base material surface immediately before applying prime coat.
Proof roll prepared base material surface to ensure unstable areas have been corrected and are ready to receive paving.
Prime Coat:
Once design mix has been accepted by Engineer and Owner, sieve analysis tolerances indicated in Table 331-5 are
allowable during construction. If sieve analysis values fall outside these tolerances, design mix must be resubmitted for
acceptance.
Florida Department of Transportation Specifications:
Section 345
Section 350
Section 520
Section 931
D 1557
D 1751
4.3 SUBMITTALS:
Material Certifications: Furnish copies of materials certificates signed by material producer and Contractor, certifying that
each material item complies with, or exceeds, specified requirements.
4.4 MATERIALS:
Forms:
Steel, wood, or other suitable material of size and strength to retain horizontal and vertical alignment until removed.
Use straight forms, free of distortion and defects.
Use flexible spring steel forms or laminated boards to form radius bends as required.
Form Release Agent:
Coat forms with nonstaining type coating that will not discolor or deface surface of concrete.
Welded Wire Mesh:
Welded plain cold-drawn steel wire fabric. Furnish in flat sheets, not rolls, unless otherwise acceptable to Contracting
Officer. Welded wire mesh shall be free from rust, dirt, foreign matter and shall not be stored directly on the ground.
Wire fabric shall comply with Sections 931 of the Florida D.O.T. Specifications.
Reinforcing Bars:
Deformed steel bars, ASTM A 615, Grade 40. Reinforcing bars shall be free from rust, dirt, foreign matter and shall not
be stored directly on the ground. Deformed steel bars shall comply with Section 931 of the Florida D.O.T.
Specifications.
Portland Cement Concrete
Cement Concrete Pavement
Concrete Gutter, Curb Elements and Traffic Separator
Metal Accessory Materials for Concrete Pavement and Concrete Structures
American Society for Testing and Materials (ASTM) Publications:
A 615 Deformed and Plain Billet Steel Bars for Concrete Reinforcement
Moisture-Density Relations of Soils and Soil-Aggregate Mixtures Using 10-lb.
(4.54 kg) Rammer and 18-in. (457mm) Drop.
Preformed Expansion Joint Filler for Concrete Paving and Structural Construction.
(Nonextruding and Resilient Bituminous Types)
Page 70 of 93
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Construction Joints:Furnish copies of materials certificates signed by material producer and Contractor, certifying that each material item
complies with, or exceeds, specified requirements.
Plan concrete placement such that construction joints fall at expansion joints as detailed in the plans.
Expansion Joints:
Provide premolded joint filler for expansion joints abutting concrete curbs, catch basins, manholes, inlets, structures,
walks, and other fixed objects.
Locate expansion joints at 40'-0" o.c. maximum for each pavement lane or for curb.
Located expansion joints at 50'-0" o.c. maximum for walkways.
Joint Fillers:
Extend joint fillers full-width and depth of joint, and not less than 1/2" or more than 1" below finished surface where joint
sealer is indicated.
Furnish joint filler in one-piece lengths for full width being placed, wherever possible. Where more than one length is
required, lace or clip joint filler sections together.
Joint Sealants:
Exterior pavement joint sealants shall be composed of a non-priming, pourable, self-leveling type polyurethane sealant,
such as grey shep-calk, or approved eqaual suitable for use in pavements and sidewalks.
4.9 CONCRETE FINISHING:
After striking-off and consolidating concrete, smooth surface by screeding and floating. Adjust floating to compact surface
and produce uniform texture.
After floating, test surface for trueness with 10'-0" straightedge (maximum deviation of 1/4 inch). Distribute concrete as
required to remove surface irregularities, and refloat repaired areas to provide continuous smooth finish.
Work edges of slabs, gutters, back top edge of curb, and formed joints with an edging tool, and round to 1/2" radius.
Eliminate tool marks on concrete surface.
After completion of floating and troweling when excess moisture or surface sheen has disappeared, complete surface
finish as follows:
Curbs, Gutters, and Walks:
Broom finish by drawing fine-hair broom across concrete surface perpendicular to line of traffic. Repeat operation if
required to provide fine line texture.
Inclined Slab Surfaces:
Provide coarse, nonslip finish by scoring surface with stiff-bristled broom perpendicular to line of traffic.
Paving:
Burlap finish by dragging seamless strip of damp burlap across concrete perpendicular to line of traffic. Repeat operation
to provide gritty texture.
Do not remove forms for 24 hours after concrete has been placed. After form removal, clean ends of joints and point up
any minor honeycombed areas. Remove and replace areas or section with major defects, as directed.
Protect and cure finished concrete paving in accordance with "Florida Department of Transportation Specifications for
Road and Bridge Construction" Section 350-13.
4.10 CLEANING AND ADJUSTING:
Repair or replace broken or defective concrete as directed.
Protect concrete from damage until acceptance of work. Exclude traffic from pavement for at least 14 days after placement.
When construction traffic is permitted, maintain pavement as clean as possible by removing surface stains and spillage of
materials.
Sweep concrete pavement and wash free of stains, discolorations, dirt, and other foreign material just prior to final
inspection.
5 SPECIFICATION: FENCING
The Contractor shall install fencing as shown on the plans and in accordance with the manufacturer's brochure. The
following are minimum requirements and shall govern except that all local, state and/or federal codes and ordinances shall
govern when their requirements are in excess hereof.
5.1 MATERIAL CERTIFICATES:
Furnish copies of materials certificates signed by material producer and Contractor, certifying that each material item
complies with, or exceeds, specified requirements.
5.2 MATERIALS:
All materials and equipment incorporated in the work shall be new, clean, and free of visual defects unless otherwise
specified, and that all work will be of good quality, free from faults and defects and in conformance with the Contract
Documents. All work not conforming to these requirements may be considered defective.
Height shall be as required as shown on the construction plans.
Fabric shall be #9 gauge, chain link open hearth steel wire, hot-dipped galvanized after weaving with minimum coating of
2.0 ounce of zinc per square foot or aluminum coating with .40 ounces per square foot, woven in 2" diamond mesh.
Line post, top, intermediate and bottom rails, shall be 1-5/8" O.D. steel pipe, weight 2.27 lbs. per foot, hot-dipped
galvanized. Set 36" deep in concrete.
Terminal, corner, gate and pull posts shall be 3" O.D. pipe, 5.79 lbs. Set 36" deep in concrete.
Concrete for setting posts shall be Portland Cement complying with ASTM C-150, aggregates complying with ASTM C-33,
and clean water. Mix materials to obtain concrete with a minimum 28-day compressive strength of 2,500 psi.
Stretcher bar bands, tie wires, hog rings, couplings, nuts, stretcher bars, bolts, and miscellaneous fastening devices shall
be manufacturer's standard for heavy construction fence.
Swing gates shall consist of the following components.
2" O.D. steel pipe 2.72 lbs. per foot, hot-dipped galvanized. Each frame to be equipped with 3/8” diameter adjustable truss
rods.
Hinges shall be hot-dipped galvanized pressed steel or malleable iron to suit gate size, non-lift-off type. Hinges shall be
offset to permit 180 degrees opening. Provide one (1) pair of hinges per lead.
Latch shall be forked type to permit operation from either side with provisions to lock both sides with padlock.
5.3 ACCEPTABLE MANUFACTURERS:
Cyclone Fence, Page Fence, and Hackney Corporation.
6 SPECIFICATION: TRAFFIC STRIPING AND PAINTING
The Contractor shall paint traffic striping as shown on the plans. The following are minimum requirements and shall govern
except that all local, state and/or federal codes and ordinances shall govern when their requirements are in excess hereof.
All traffic striping and painting shall be in accordance with Sections 710 and 971 of the "Florida Department of
Transportation Roadway and Traffic Design Standards".
6.1 MATERIAL CERTIFICATES:
6.2 TRAFFIC STRIPING AND PAINTING:
8 SPECIFICATION: SANITARY SEWER SYSTEM
Traffic control markings shall be marked on pavement as indicated on drawings.
Paint shall be in sealed containers that plainly show the designated name, formula or specification number, batch number,
color, date of manufacture, manufacturer's name, formulation number, and directions, all of which shall be plainly legible at
the time of use. The paint shall be homogeneous, easily stirred to smooth consistency, and shall show no hard settlement
or other objectionable characteristics during a storage period of six months.
All machines, tools, and equipment used in performance of the work shall be approved and maintained in satisfactory
operating condition. Hand-operated push-type machines of a type commonly used for application of paint to pavement
surfaces shall be acceptable for marking small street and parking areas. Applicator machines shall be equipped with
necessary paint tanks and spraying nozzles, and shall be capable of applying paint uniformly at the coverage specified.
Sandblasting equipment shall be provided as required for cleaning surfaces to be painted. Hand-operated spay guns shall
be provided for use in areas where push-type machines cannot be used.
New pavement surfaces shall be allowed to cure for a period of not less than thirty days before application of marking
materials. All surfaces to be marked shall be thoroughly cleaned before application of the paint. Dust, dirt, and other
granular surface deposits shall be removed by sweeping, blowing with methods as required. Rubber deposits, surface
laitance, existing paint markings and other coatings adhering to the pavement shall be completely removed with scrapers,
wire brushes, sandblasting, approved chemicals, or mechanical abrasion as directed.
Paint shall be applied evenly to the pavement surface to be coated at a rate of 105 plus or minus 5 square feet per gallon.
Paint shall be applied as shown on the drawings.
Paint shall be applied to clean, dry surfaces, and unless otherwise approved, only when air and pavement temperatures
are above 40 degrees F and less than 95 degrees F. Paint temperature shall be maintained within these same limits. Paint
shall be applied pneumatically with approved equipment at rate of coverage specified herein. The Contractor shall provide
guidelines and templates as necessary to control paint application. Special precautions shall be taken in marking numbers,
letters, and symbols. All edges of marking shall be sharply outlined. The maximum drying time requirements of the paint
specifications will be strictly enforced, to prevent undue softening bitumen, and pickup, displacement, or discoloration by
tires of traffic. If there is a deficiency in drying of the markings, painting operations shall be discontinued until cause of the
slow drying is determined and corrected.
Suitable warning signs shall be placed near the beginning of the work site and well ahead of the work site for alerting
approaching traffic from both directions. Small markers shall be placed along newly painted lines to control traffic and
prevent damage to newly painted surfaces. Painting equipment shall be marked with large warning signs indication that
slow moving painting equipment is in operation.
Markings which must be visible at night shall be reflectorized unless ambient illumination assures adequate visibility.
7 SPECIFICATION: WATER DISTRIBUTION SYSTEM
The Contractor shall provide and install all materials for a potable water distribution system as shown on the drawings and
in this specification. In addition, he shall obtain all permits and conduct all tests required by local, state and federal
authorities and as specified on these drawings.
7.1 MATERIALS:
All materials and equipment incorporated in the work shall be new, clean, and free of visual defects unless otherwise
specified, and that all work will be of good quality, free from faults and defects and in conformance with the Contract
Documents. All work not conforming to these requirements may be considered defective.
Piping less than 4 inches in diameter:
Polyvinyl Chloride (PVC) 160 psi, SDR 26
Polyethylene pipe 160 psi, SDR 9
Polyethylene tubing 200 psi, SDR 9
Piping greater than 4 inches in diameter:
Polyvinyl Chloride (PVC) 150 psi
Ductile Iron (Class 50)
Joints for PVC pipes:
Joints shall comply with ASTM D-3139
No solvent cements or toxic lubricant will be allowed.
Expansion capability will be provided.
Joints for Ductile Iron pipes:
Joints shall comply with AWWA C-153 or AWWA C-110
Gate Valves:
Valves shall comply with AWWA C-509
200 psi iron body, bronze mounted, non-rising stems with square operating nuts and a suitable valve box.
7.2 INSTALLATION:
Shall comply with all local, state and federal regulations. The Contractor shall provide proper facilities for handling and
laying pipe and accessories. No pipe will be laid in unsuitable weather or in water. The Contractor will verify all field
dimensions with the design Engineer (including Field Stake-Out) prior to commencing work. The Contractor shall notify the
Engineer at 24 hours prior to installing any portion of the water main distribution system. He shall also stake all service
connections and provide as-built dimensions to the Engineer. Connections to the existing system shall be coordinated with
the Utility Company. Minimal service interruption shall occur and traffic safeguards shall be taken.
The Contractor shall conduct hydrostatic pressure and leakage tests as follows: Apply 150 psi or 150% of the working
pressure whichever is greater to the test line. Duration of the pressure test shall be at least two (2) hours. After 1/2 hour,
check pressure, if pressure has dropped, inspect for leaks and correct as required. Repeat tests until there are no leaks or
pressure loss. Pressure must hold for two hours.
Note: The Contractor shall notify the Utility Company and the Engineer at least 48 hours prior to conducting pressure and
leakage tests. A 3/4 inch hose bib connection will be required for gauge connection.
The Contractor shall sterilize the lines by chlorinating at 40 to 50 ppm, injecting at a corporation stop and operating all
valves and accessories. Flush system. Subsequent tests on replacement water shall show a chemical and bacterial count
equal to the supply main. Samples shall be taken and tested at the expense of the Contractor, and results shall be
acceptable to local, state and federal agencies of interest.
7.3 NOTES:
All water piping and fittings used shall be National Sanitation Foundation (N.S.F.) approved for potable water.
A minimum separation of 10 ft. horizontal, outside to outside and 18 inches vertical is required between all water lines and
the sanitary sewer system.
When trench excavation depth exceeds five feet, the Contractor shall provide trench protection (shields, sloping, shoring,
etc.) and shall comply with OSHA Standard 29 CFR, Section 1926.650 Subpart P.
In accordance with rules of the Florida Department of Environmental Protection (DEP), Chapter 62-555, the Engineer of
record will be responsible for observation of construction of the Potable Water System. The Engineer shall be notified at
commencement and completion of construction. To assure compliance with plans and specifications, said Engineer will
report to DEP upon completion of construction and cleaning and disinfecting described above before the system can be
placed in service.
All PVC potable water lines and services will be marked with No. 14 copper insulated tracer wire to enable location with a
Ferrous Metal Detector. The tracer wire will be placed 12 inches above and throughout the length of all such pipe.
7.4 FIRE HYDRANTS:
All fire hydrants shall be 6 inch, three way hydrants with two 2-1/2 inch hose nozzles and one 4-1/2 inch pumper nozzle,
designed for 150 lbs working pressure or 300 lbs hydrostatic pressure and shall conform to the latest specifications of the
AWWA All working parts shal be bronze. All hose threads shall be National Standard Threads. Hydrants shall have a
mechanical joint end inlet. Hydrants shall be Traffic Breakaway Model. The hydrant main valve shall be a compression type
that closes with the water pressure. Hydrants shall have not less than a 5-1/4 inch valve opening. All hydrants shall be
equipped with automatic self-oiling reservoirs that lubricate the stem threads and all bearing surfaces each time the
hydrant is operated. Hydrants shall be painted one coat of red iron oxide, zinc oxide primer conforming to Steel Structures
Painting Council SSPC-paint 25 and two finish coats of silicone alkyd paint conforming to Steel Structures Painting Council
Force mains shall have thrust blocks designed for 100 psi test pressure. Force mains shall be colored other than white to
distinguish from water lines. Force mains in the right-of-way shall have 30 inches (minimum) cover over the crown.
All sanitary sewer force mains will be marked with No. 14 copper insulated tracer wire to enable location with a Ferrous
Metal Detector. The tracer wire will be placed 12 inches above and throughout the length of all such pipes.
8.5 MANHOLES:
Shape: All manholes will be eccentric or as specified on the drawings.
Setting Manhole Castings: The frame of the casting shall be set in a full mortar bed composed of one part Portland
Cement to two parts of fine aggregate.
Concrete: The minimum compressive strength required at twenty-eight days is 4000 lbs. per sq. inch. The minimum
amount of water shall be used to produce a workable mix and shall not exceed six (6) U.S. Gallons per sack of cement.
Concrete shall conform to ASTM C-94.
Pre-cast Reinforced Concrete Manhole Sections: Pre-cast reinforced concrete manhole sections shall conform to ASTM
C-478. All joints for pre-cast sections shall be approved by the Engineer.
Castings: Cast iron frames and covers shall conform to the drawings in all essentials of design. All castings shall be made
of clean, even grain, tough gray cast iron. The quality of iron in the castings shall conform to the current ASTM
Specification A-48 for Class 20 Gray Iron Castings. The weight of castings shall be as shown in the plans. Castings shall be
smooth, true to pattern, and free from projections, sand holes, or defects. A raised work "SEWER" shall be cast on the
upper non-skid surface of all manhole covers. The portio of the frame and cover which forms the cover seat shall be
machined so that no rocking of the cover is possible. The castings shall be coated with coal tar pitch varnish. On roadways
the frame and cover shall be set flush with and in the plane of the surface. In other locations they shall be set to grades
determined by the Engineer. A shop drawing of the manhole frame and cover must be approved by the Engineer for all
covers and frames furnished on the project.
Water-Proofing: Both concrete and pre-cast sections below grade shall be painted on the outside with either two coats of
bitumastic paint or a heavy layer of emulsified asphalt to water-proof completely. Manholes shall be inspected for water
tightness prior to being placed in service. All incoming and outcoming sewer lines shall be plugged and the manhole filled
with water to a level to create a minimum positive head of two feet or above the highest section joint. If the water level drop
exceeds 1/8" per vertical foot of manhole depth in 5 minutes, the manhole shall have failed the test.
8.6 GENERAL:
Grout all riser joints and entry pipes.
Provide neat cement seals for pre-cast units.
Minimum radius allowed is 20 inches.
Invert grouting shall be uniform and smooth-sloped to center line of pipe.
Note: Roof drains, foundation drains and all other clean water connections to the sanitary sewer system are prohibited.
9 SPECIFICATION: STORM SEWER SYSTEM
The Contractor shall provide and install all storm sewer material shown on the drawings and in this specification. In
addition, he shall obtain all permits and conduct all tests required by local, state and federal authorities and as specified.
Soil erosion sedimentation shall be controlled during all phases of construction.
ALL SOIL EROSION SEDIMENTATION SHALL BE RETAINED ON SITE.
When trench excavation depth exceeds five feet, the Contractor shall provide trench protection (shields, sloping, shoring,
etc.) and shall comply with OSHA Standard 29 CFR, Section 1926.650 Subpart P.
In accordance with rules of the Florida Department of Environmental Protection (DEP), Chapter 62-25, the Engineer of
record will be responsible for observation of construction of the Storm Sewer System. The Engineer shall be notified at
commencement and completion of construction. To assure compliance with plans and specifications, said Engineer will
report to DEP upon completion of construction before the system can be placed in service.
9.5 TESTS:
The Contractor shall coordinate all Tests and Inspections with the Utility Authority and the Engineer. All lines, fittings and
manholes shall be clean and dry before the Inspector is summoned. Tests and subsequent corrections shall be at the
expense of the Contractor.
Non-Perforated Storm Sewers: Leakage tests by exfiltration and/or infiltration will be made on all pipe as deemed by the
Engineer. The Engineer shall have the option determining which test shall be employed. Generally, if the groundwater
table is below the bottom of the pipe, an exfiltration test shall be used. Duration of test shall be not less than two (2) hours.
Visible leaks encountered shall be corrected regardless of leakage test results. Leakage as measured by either the
infiltration or exfiltration test shall not exceed 0.2 gallons per inch diameter per 100 feet of pipe per hour. When leakage
exceeds the maximum amount specified, satisfactory correction shall be made and retesting accomplished.
Deflection testing shall be done on all flexible pipe at the direction of the Engineer. Testing shall be done using a mandrel
having a diameter equal to 95 percent of the inside diameter of the pipe. When a deflection device is used in lieu of the
mandrel, such device shall be approved by the Engineer prior to use. No pipe deflection shall exceed 5 percent.
9.6 EROSION PROTECTION:
New and existing drainage structures shall be protected from soil erosion sedimentation by placing baled hay around
structures.
Staked baled hay and silt fence barriers shall be installed downhill from any earthwork activity, and in all areas subject to
soil erosion, prior to start of construction.
ASTM D-2241
ASTM D-3350 & ASTM D-2239
ASTM D-3350 & ASTM D-2737
AWWA C-900 (DR 18)
ANSI A21.51
The Contractor shall coordinate all tests with the utility company and the Engineer. All lines, fittings and manholes shall be
clean and dry before conducting tests. Tests and subsequent corrections shall be at the expense of the Contractor.
8.3 GRAVITY SEWERS:
Leakage tests by exfiltration and/or infiltration will be made on all pipe. The Engineer shall have the option determining
which test shall be employed. Generally, if the groundwater table is below the bottom of the pipe, an exfiltration test shall
be used. Duration of test shall be not less than two (2) hours. Visible leaks encountered shall be corrected regardless of
leakage test results. Leakage as measured by either the infiltration or exfiltration test shall not exceed 0.157 gallons per
inch diameter per 100 feet of pipe per hour. When leakage exceeds the maximum amount specified, satisfactory correction
shall be made and retesting accomplished.
Deflection testing shall be done on all flexible pipe at the direction of the Engineer. Testing shall be done using a mandrel
having a diameter equal to 95 percent of the inside diameter of the pipe. When a deflection device is used in lieu of the
mandrel, such device shall be approved by the Engineer prior to use. No pipe deflection shall exceed 5 percent.
8.4 FORCE MAINS:
The Contractor shall conduct hydrostatic pressure and leakage tests as follows:
Apply 100 psi or 150% of the working pressure, whichever is greater, to the test line. Duration of the pressure test shall be
at least two (2) hours. After 1/2 hour, check pressure, if pressure has dropped, inspect for leaks and correct as required.
Repeat tests until there are no leaks or pressure loss. Pressure must hold for two hours.
Note: The Contractor shall notify the Utility Company and the Engineer at least 24 hours prior to conducting pressure and
leakage tests.
The Contractor shall provide and install all gravity sewer material shown on the drawings and in this specification. In
addition, he shall obtain all permits and conduct all tests required by local, state and federal authorities and as specified on
these drawings.
8.1 MATERIALS:
All materials and equipment incorporated in the work shall be new, clean, and free of visual defects unless otherwise
specified, and that all work will be of good quality, free from faults and defects and in conformance with the Contract
Documents. All work not conforming to these requirements may be considered defective.
Piping:
PVC Gravity Sewer
Ductile Iron Pipe (D.I.P.)
PVC Force Mains (160 psi)
Joints:
PVC, Rubber Ring
D.I.P. Joints, Rubber Gasket
Concrete:
Poured or Pre-cast
8.2 INSTALLATION:
Shall comply with all local, state and federal regulations. The Contractor shall provide proper facilities for handling and
laying pipe and accessories. Trenches shall be properly prepared; pipe shall be supported over its full length and bell
holes hand dug as required. No pipe will be laid in unsuitable weather or in water. The Contractor will verify all field
dimensions and report all discrepancies (including field stake-out) prior to commencing work. The contractor shall notify
the Engineer at least 24 hours prior to installing any portion of the sanitary sewer system. He shall also stake all service
connections and provide as-built dimensions to the Engineer. Manholes, cleanouts and the like shall be located, built and
sized as shown on these drawings. Connections with existing sewer systems shall be coordinated by the Contractor with
the utility company.
A minimum separation of 10 ft. horizontal measured outside to outside and 18 inches vertical is required between sanitary
sewer lines and all water lines.
When trench excavation depth exceeds five feet, the Contractor shall provide trench protection (shields, sloping, shoring,
etc.) and shall comply with OSHA Standard 29 CFR, Section 1926.650 Subpart P.
In accordance with rules of the Florida Department of Environmental Protection (DEP), Chapter 62-604, the Engineer of
record will be responsible for observation of construction of the Sanitary Sewer System. The Engineer shall be notified at
commencement and completion of construction. To assure compliance with plans and specifications said Engineer will
report to DEP upon completion of construction before the system can be placed in service.
ASTM D-3034, SDR-35
ANSI A21.51
ASTM D-1784 and D-2241
ASTM D-1869
ANSI A21.11
NOTE: ALL JOINTS TO BE BELL AND SPIGOT TYPE.
4000 psi at 28 days
Reinforced Concrete Pipe: Shall comply with requirements of ASTM C-76, Class III, unless otherwise indicated on the
Drawings, and shall be installed with rubber gasketed joints complying with ASTM C-443. Install rubber gaskets in strict
accordance with pipe manufacturer's recommendations.
Manholes: Precast reinforced concrete manhole sections shall conform to ASTM Specification C-478. Construct manholes
of precast concrete sections as required by Drawings to size, shape, and depth indicated, but never less than 4'-0" inside
diameter. All joints for precast sections shall be approved by the engineer.
Inlets and Catch Basins: Precast reinforced concrete Inlets and Catch Basin sections shall conform to ASTM C-478.
Construct Inlets and Catch Basins of precast concrete construction as required by drawings to size, shape and depth
indicated.
Main and Lateral Pipes: Neatly cut off main and lateral pipes flush with inside of manhole or inlet where they enter structure
walls. Dress all irregularities and rough edges with non-shrinking group (inside and outside).
Where pipes enter or exit manholes, a Kor-N-Seal molded neoprene boot with stainless steel internal and external bands
as manufactured by the National Pollution Control Systems. Inc., Nashua, New Hampshire, or a polyurethane joint with a
short transition joint as manufactured by Moorform Corporation, Centralia, Illinois, or an approved equal (or superior)
connection shall be provided.
Cast Iron Frames, Covers, and Grates: After completion of manhole inlet, set cast iron frame in full mortar bed after
adjusting to required elevation. Cast iron frames and covers shall conform to the drawings in all essentials of design. All
castings shall be made of clean, even grain, tough gray cast iron The quality of iron in the castings shall conform to the
current ASTM Specification A-48 for Class 20 Gray Iron Castings. The weight of castings shall be as shown in the plans.
Castings shall be smooth, true to pattern, and free from projections, sand holes, or defects. A raised word "STORM
SEWER" shall be cast on the upper non-skid surface of all manhole covers. The portion of the frame and cover which
forms the cover seat shall be machined so that no rocking of the cover is possible. The castings shall be coated with coal
tar pitch varnish. On roadways the frame and cover shall be set flush with and in the plane of the surface. In other locations
they shall be set to grades determined by the engineer. The frame and cover shall be heavy duty traffic bearing.
Plastic Filter Fabric: Plastic Filter Fabric shall be the non-woven type and shall comply with sections 514 and 985 of the
latest edition "Florida Department of Transportation Specifications for Road and Bridge Construction" unless modified
herein.
Concrete: Concrete shall comply with Section 345 of the latest edition Florida Department of Transportation Specifications
for Road and Bridge Construction unless modified herein. Minimum compressive strength at 28 days shall be 4,000 psi.
9.2 DETENTION AREAS AND GRASSED SWALES:
Swales must be landscaped with seeding, sodding, or sprigging, which does not inhibit the infiltration rate of the soil.
Engineer requires 48 hours notice prior to landscaping of infiltration areas to make appropriate inspections.
The system will require periodic maintenance for continued proper operation. This will include, as a minimum: A) removal
of silt debris from surface infiltration areas and catch basins, and B) maintenance of vegetative cover in surface infiltration
areas.
9.3 STORMWATER DRYWELLS:
Drywells shall be constructed to the dimensions as detailed in the plans. The washed granular material shall have of a void
ratio of not less than 0.4 and the gradation shall conform to section 901 of the latest edition "Florida Department of
Transportation Specifications for Road and Bridge Construction". The dry well shall be completely wrapped in woven (as
opposed to spun) filter cloth with a minimum 2 feet of overlap at field joints. The dry well shall contain perforated pipes as
detailed in the plans.
9.4 INSTALLATION:
The Contractor shall comply with all local, state and federal regulations. The Contractor shall provide proper facilities for
handling and laying pipe and accessories. Trenches shall be properly prepared; pipe shall be supported over its full length
and bell holes hand dug as required. No pipe will be laid in unsuitable weather or in water. The Contractor will verify all
field dimensions and report all discrepancies (including field stake-out) prior to commencing work. The contractor shall
notify the Engineer at least 24 hours prior to installing any portion of the storm sewer system. He shall also stake all service
connections and provide as-built dimensions to the Engineer. Manholes, cleanouts and the like shall be located, built and
sized as shown on these drawings. Connections with existing storm sewer systems shall be coordinated by the Contractor
with the Utility Authority. Adequate traffic control shall be provided.
A minimum separation of 10 ft. horizontal measured outside to outside and 18 inches vertical is required between storm
sewer lines and all water lines.
Corrugated Polyethylene Pipe: Shall comply with section 948 of the latest edition "Florida Department of Transportation
Specifications for Road and Bridge Construction" unless modified herein. Pipes 12 inches to 24 inches in diameter shall
comply with ASTM F-405 and ASTM F-667. Joints shall be by means of dimpled band. If used outside of dry wells, joints
shall be wrapped in filtercloth 2 feet in width and with 2 feet of overlap on the diameter. This pipe, in the perforated form,
shall be used inside dry wells. It may be used outside dry wells only when used with a filter sock. Perforations shall be 1/4
inch diameter and spaced 10 inches on center in the valley of the corrugations.
Polyvinyl-Chloride Pipe: Shall comply with section 948 of the latest edition "Florida Department of Transportation
Specifications for Road and Bridge Construction" unless modified herein. Polyvinyl-Chloride Pipe shall meet the
requirements of ASTM D 3034, SDR-35, or ASTM F 949, profile wall without perforations. Polyvinyl-Chloride Pipe for use as
underdrain shall conform to the requirements of ASTM F 758 or ASTM F 949. Also, PVC underdrain manufactured from
PVC pipe meeting ASTM D 3033 or ASTM D 3034, perforated in accordance with the perforation requirements given in
AASHTO M 36, or AASHTO M 196 will be permitted.
SSPC-paint 21. Fire hydrants shall be painted in accordance with NFPA 291, Recommended Practice For Fire Flow Testing
and Marking of Hydrants.
9.1 MATERIALS:
All materials and equipment incorporated in the work shall be new, clean, and free of visual defects unless otherwise
specified, and that all work will be of good quality, free from faults and defects and in conformance with the Contract
Documents. All work not conforming to these requirements may be considered defective.
Page 71 of 93
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LINE TABLE
LINE #LENGTH DIRECTION
LINE TABLE
LINE #LENGTH DIRECTION
LINE TABLE
LINE #LENGTH DIRECTION
LINE TABLE
LINE #LENGTH DIRECTION
LINE TABLE
LINE #LENGTH DIRECTION
CURVE TABLE
CURVE #LENGTH RADIUS CHORD BEARING CHORD LENGTH
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Page 78 of 93
CITY OF CRESTVIEW Item # 10.6.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jessica Leavins, Administrative Services Director
DATE: 2/7/2024
SUBJECT: City Manager Annual Performance Evaluation
BACKGROUND:
In February 2019, the City of Crestview entered into an employment contract with Mr. Bolduc which
includes an annual performance review. In January 2020, the City of Crestview adopted its core values:
Teamwork, Respect, Adaptability, Communication, and Knowledge (TRACK). Later that year, we
developed an employee evaluation system based on these values and fully implemented these
evaluations and merit-based pay increases effective October 2021.
General employees received variable cost of living increases in October 2023 based on pay grade;
this was to adjust for a $15 minimum wage. Appointed officials do not receive the cost-of-living
adjustment in October. Additionally, general employees have the potential to receive up to 3% on
their anniversary date based on their evaluation score.
Appointed officials, such as the City Manager and City Clerk receive pay changes only according to
their contract. At this time, evaluations occur once annually on the anniversary date.
DISCUSSION:
Mr. Bolduc received an average rating of 2.85 out of 3, scoring a 2.9 in the areas of both knowledge and
teamwork, a 2.85 in communication, and a 2.8 in the areas of adaptability and respect.
Notable feedback from the council includes:
• Approachable, attentive, and transparent
• Does an exceptional job making sure all parties receive information
• Maturing in the ability to "fix his face"
• Willing to go the extra mile
• Mastery of city policy, job functions and roles of government is outstanding
• Respect is given and received by all
• Respects all points of view and attempts to find solutions
• Commendable when working with and respecting challenging citizen communication
• Teamwork is where Tim really shines
• He does a great job trying to find the best solution for all interested parties
• He lives, eats, and breathes One City One Mission, for example.
• As an elected official, it makes me proud that everywhere I go, throughout the county, panhandle, and
the State Capitol, people know and respect Tim and his work.
Page 79 of 93
• Tim continues to prove, year over year, that Crestview hit a 'home run' with his hire as the first City
Manager in it's history.
• He puts everyone else first.
Council recommendations include:
• I think we are overdue for a comparable adjustment to bring the City Manager position into alignment
as well.
• I believe Mr. Bolduc has shown he should receive the full 3% raise and more, if possible. He
exemplifies TRACK core values.
• I recommend that Tim continue to serve as City Manager of Crestview.
Evaluation forms from each council member are attached.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
FINANCIAL IMPACT
The financial impact of any salary increases will be absorbed by the fiscal year 2024 budget.
RECOMMENDED ACTION
Staff respectfully requests City Council discuss and vote on a salary increase for the City Manager.
Attachments
1. City Manager Review form 2024 RB
2. City Manager Review form 2024 AR
3. City Manager Review form 2024 CB
4. City Manager Review form 2024 DC
5. City Manager Review form 2024 JB
6. 2024 CM Evaluation Scores
Page 80 of 93
Performance Review
Employee Name:______________________________ Date:_______________
Job Title: _________________________ Department:_____________________
Evaluator Name: ______________________________Date of Hire: ___________
Performance Review Period: ____________________________________________
Employee Instructions:
Please complete and return this evaluation and return to the Human Resources by 1/31/2ϰ.
Your thorough and timely participation in the appraisal process will help facilitate a fair and comprehensive review of
the employeeΖs progress and accomplishments since the last performance review. Please rate each category on a scale
of 1 to 3 with one as "needs improvement", 2 - meetings expectations, and 3 - exceeds expectations.
Competencies
Adaptability-Being solution focused. Individualizing each situation. Suggests new processes and procedures.
Willingness to try new methods.
Knowledge-Familiarity w ith city policies. Understanding of departmental goals and services. Understanding
of basic job functions. Understanding of basic functions of other departments. Regularly seeks to increase
knowledge of the above.
omments͗
Communication-Use of active listening skills, including positive body language. Shows initiative when
communicating. Follows all public record laws and department policies. Gathers all needed information.
Uses correct grammar and spelling.
omments͗
omments͗
Respect-Communicating with civility. Appropriate handling of city funds and property. Showing empathy
to the needs of others. Being honorable and honest. Acts professionally.
Page 81 of 93
Teamwork-Fulfilling his or her duties. Enthusiastically helps colleagues. Reliability. Routinely follows all
policies and procedures. Shows trustworthiness and practices accountability.
omments͗
Recommendations and additionaů comments:
Page 82 of 93
Performance Review
Employee Name:______________________________ Date:_______________
Job Title: _________________________ Department:_____________________
Evaluator Name: ______________________________Date of Hire: ___________
Performance Review Period: ____________________________________________
Employee Instructions:
Please complete and return this evaluation and return to the Human Resources by 1/31/24.
Your thorough and timely participation in the appraisal process will help facilitate a fair and comprehensive review of
the employee's progress and accomplishments since the last performance review. Please rate each category on a scale
of 1 to 3 with one as "needs improvement", 2 - meetings expectations, and 3 - exceeds expectations.
Competencies
Adaptability-Being solution focused. Individualizing each situation. Suggests new processes and procedures.
Willingness to try new methods.
Knowledge-Familiarity with city policies. Understanding of departmental goals and services. Understanding
of basic job functions. Understanding of basic functions of other departments. Regularly seeks to increase
knowledge of the above.
Comments:
Communication-Use of active listening skills, including positive body language. Shows initiative when
communicating. Follows all public record laws and department policies. Gathers all needed information.
Uses correct grammar and spelling.
Comments:
Comments:
Respect-Communicating with civility. Appropriate handling of city funds and property. Showing empathy
to the needs of others. Being honorable and honest. Acts professionally.
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Teamwork-Fulfilling his or her duties. Enthusiastically helps colleagues. Reliability. Routinely follows all
policies and procedures. Shows trustworthiness and practices accountability.
Comments:
Recommendations and additional comments:
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Performance Review
Employee Name:______________________________ Date:_______________
Job Title: _________________________ Department:_____________________
Evaluator Name: ______________________________Date of Hire: ___________
Performance Review Period: ____________________________________________
Employee Instructions:
Please complete and return this evaluation and return to the Human Resources by 1/31/24.
Your thorough and timely participation in the appraisal process will help facilitate a fair and comprehensive review of
the employee's progress and accomplishments since the last performance review. Please rate each category on a scale
of 1 to 3 with one as "needs improvement", 2 - meetings expectations, and 3 - exceeds expectations.
Competencies
Adaptability-Being solution focused. Individualizing each situation. Suggests new processes and procedures.
Willingness to try new methods.
Knowledge-Familiarity with city policies. Understanding of departmental goals and services. Understanding
of basic job functions. Understanding of basic functions of other departments. Regularly seeks to increase
knowledge of the above.
Comments:
Communication-Use of active listening skills, including positive body language. Shows initiative when
communicating. Follows all public record laws and department policies. Gathers all needed information.
Uses correct grammar and spelling.
Comments:
Comments:
Respect-Communicating with civility. Appropriate handling of city funds and property. Showing empathy
to the needs of others. Being honorable and honest. Acts professionally.
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Teamwork-Fulfilling his or her duties. Enthusiastically helps colleagues. Reliability. Routinely follows all
policies and procedures. Shows trustworthiness and practices accountability.
Comments:
Recommendations and additional comments:
Page 86 of 93
Performance Review
Employee Name:______________________________ Date:_______________
Job Title: _________________________ Department:_____________________
Evaluator Name: ______________________________Date of Hire: ___________
Performance Review Period: ____________________________________________
Employee Instructions:
Please complete and return this evaluation and return to the Human Resources by 1/31/24.
Your thorough and timely participation in the appraisal process will help facilitate a fair and comprehensive review of
the employee's progress and accomplishments since the last performance review. Please rate each category on a scale
of 1 to 3 with one as "needs improvement", 2 - meetings expectations, and 3 - exceeds expectations.
Competencies
Adaptability-Being solution focused. Individualizing each situation. Suggests new processes and procedures.
Willingness to try new methods.
Knowledge-Familiarity with city policies. Understanding of departmental goals and services. Understanding
of basic job functions. Understanding of basic functions of other departments. Regularly seeks to increase
knowledge of the above.
Comments:
Communication-Use of active listening skills, including positive body language. Shows initiative when
communicating. Follows all public record laws and department policies. Gathers all needed information.
Uses correct grammar and spelling.
Comments:
Comments:
Respect-Communicating with civility. Appropriate handling of city funds and property. Showing empathy
to the needs of others. Being honorable and honest. Acts professionally.
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Teamwork-Fulfilling his or her duties. Enthusiastically helps colleagues. Reliability. Routinely follows all
policies and procedures. Shows trustworthiness and practices accountability.
Comments:
Recommendations and additional comments:
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AR CB DC JB RB Average
Adaptability 3 3 3 2.5 2.5 2.8
Communication 3 2.75 3 2.5 3 2.85
Knowledge 2.75 3 3 2.75 3 2.9
Respect 3 3 3 2.75 2.25 2.8
Teamwork 3 2.75 3 2.75 3 2.9
Average 2.95 2.9 3 2.65 2.75 2.85
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CITY OF CRESTVIEW Item # 11.1.
Staff Report
CITY COUNCIL MEETING DATE: February 12, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Schrader
DATE: 1/29/2024
SUBJECT: Monthly Update
BACKGROUND:
The monthly update is provided.
DISCUSSION:
Codification –A draft has been sent to the legal department of CivicPlus for review. We hope to complete the
project early in 2024.
Public Records – For the December 2023 period, we received 71 new requests, with 23 open, 4 days on
average to fulfill all requests, 76 requests were closed, and 7 requests were fulfilled outside the average
response time by the end of the period. The average number of hours to fulfill a request was 0 hours at a cost of
0 to staff. We have received $18.00 in payments for the December 2023 reporting period. Community
Development (43) and the Police department (23) received the most requests per department, with the
remaining dispersed between the remaining departments.
For the January 2024 period, we received 104 new requests, with 31 open, 3 days on average to fulfill all
requests, 96 requests were closed, and 3 requests were fulfilled outside the average response time by the end of
the period. The average number of hours to fulfill a request was 0 hours at a cost of 0 to staff. We have received
$106.00 in payments for the January 2024 reporting period. Community Development (55) and the Police
department (37) received the most requests per department, with the remaining dispersed between the
remaining departments.
Laserfiche –The public records' portal located on the City Clerk page at: https://city-of-crestview-
fl.nextrequest.com/. The portal is utilized to enhance the historical integrity and preservation of our records and
ensure records are accessible on a routine basis, as well as in the event of a disaster. The total number of
additional pages for December 2023 was 713. The total number of additional pages for January 2024 was
1,078.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
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Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
n/a
Attachments
None
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