HomeMy Public PortalAbout02122024 City Council Regular Meeting MinutesCity Council Minutes
February 12, 2024
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor Pro-Tem Andrew Rencich. Board members present: Mayor Pro-Tem Andrew
Rencich, Council members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard.
Also present: City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney
Jonathan Holloway, and various staff members. Mayor JB Whitten was excused.
2. Invocation, Pledge of Allegiance
2.1. Minister Mark Dillman of Airport Road Church of Christ
The Invocation and Pledge of Allegiance was led by Minister Mark Dillman of
Airport Road Church of Christ.
3. Open Policy Making and Legislative Session
Mayor Pro-Tem Andrew Rencich declared a quorum was present. He went over the rules
and procedures for the meeting.
4. Approve Agenda
Mayor Pro-Tem Andrew Rencich called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe Blocker
to approve the agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
5. Presentations and Reports
6. Consent Agenda
Mayor Pro-Tem Andrew Rencich called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe Blocker
to approve the Consent agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
6.1. Memorandum of Understanding with FLHSMV
6.2. Approval of City Council Regular Meeting Minutes of January 22, 2024
6.3. Approval of the Crestview Unlimited Board Regular Meeting Minutes of January 22,
2024
7. Public Hearings / Ordinances on Second Reading
8. Ordinances on First Reading
8.1. Ordinance 1962 - Amending Board Terms and Regulations
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1962 to the
City Council. He reviewed the history of past discussion on the Board terms which
included creating staggered terms, filling vacancies, and method of re -appointments.
He then asked the City Clerk to read Ordinance 1962 by Title.
City Clerk Maryanne Schrader read Ordinance 1962 aloud: An Ordinance Amending
Planning and Development Board Term Provisions and Regulations; Providing for
Amendment of Section 2-63 of the Code of Ordinances; Providing For Amendment
of Section 3.01.02 of the Land Development Code; Providing For Authority;
Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal
Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and
Providing For an Effective Date.
Mayor Pro-Tem Andrew Rencich called for comment from the Council and from the
public. In hearing none, he called for action.
Motion by Councilmember Doug Capps and seconded by Councilmember Ryan
Bullard to approve Ordinance 1962 on 1st reading and move to second reading for
final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
8.2. Ordinance 1963 - CRA Board Terms and Regulations
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1963 to the
City Council. He mentioned this ordinance would clear up the CRA provisions for
terms and vacancies. He then asked the City Clerk to read Ordinance 1963 by title.
City Clerk Maryanne Schrader read Ordinance 1963 aloud: An Ordinance Amending
Community Redevelopment Agency Term Provisions and Regulations; Providing
For Amendment of Section 2-98 of the Code of Ordinances; Providing For
Authority; Providing For Severability; Providing For Scrivener's Errors; Providing
For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
Ordinances; and Providing For An Effective Date.
Mayor Pro-Tem A. Rencich called for comment from the Council.
Councilmember R. Bullard asked about when the changes for the current seats is
expected, and CDS Planning Administrator Nicholas Schwendt replied that the
current terms will be reviewed and the seats will be numbered for tracking. The goal
is to have it completed before April 1st.
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Mayor Pro-Tem A. Rencich called for comment from the public. In hearing none, he
called for action.
Motion made by Councilmember Ryan Bullard and seconded by Cynthia Brown to
approve Ordinance 1963 on 1st reading and move to second reading for final
adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
8.3. Ordinance 1964 - Affordable Housing Advisory Committee Terms and Regulations
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1964 to the
City Council. This ordinance is regarding the formation of the Affordable Housing
Advisory Committee adding the Board will need to convene before April 1st. He
then asked the City Clerk to read Ordinance 1964 by Title.
City Clerk Maryanne Schrader read Ordinance 1964 aloud: An Ordinance Amending
Affordable Housing Advisory Committee Term Provisions and Regulations;
Providing For Amendment of Section 32-18 of the Code of Ordinances; Providing
For Authority; Providing For Severability; Providing For Scrivener's Errors;
Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
Ordinances; and Providing For an Effective Date.
Mayor Pro-Tem A. Rencich called for comment from the Council and from the
public. In hearing none, he called for action.
Motion was made by Councilmember Doug Capps and seconded by Councilmember
Cynthia Brown to approve Ordinance 1964 on 1st reading and move to second
reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
9. Resolutions
10. Action Items
10.1. Tractor Supply Expansion Traffic MOU
CDS Planning Administrator Nicholas Schwendt mentioned the development
expansion which will be west of the current location. The Memorandum of
Understanding (MOU) will help mitigate traffic for the development.
Motion by Councilmember Doug Capps and seconded by Cynthia Brown to approve
the Memorandum of Understanding for the Tractor Supply expansion traffic study in
the amount of $25,300 and send to the Mayor and City Clerk for signature.
Roll Ca11: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
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10.2 Charleston Place Apai linents Traffic MOU
CDS Planning Administrator Nicholas Schwendt presented the Memorandum of
Understanding for the Charleston Place Apartments traffic study. He stated the
development consists of 279 units on a 14-acre parcel near the movie theater.
Motion by Councilmember J. Blocker and seconded by Councilmember C. Brown to
approve the Memorandum of Understanding for the Charleston Place Apartments
traffic study in the amount of $106,200 and send to the Mayor and City Clerk for
signature.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
10.3. Preliminary/Conceptual Plat and MOU — Garden Villas Townhomes
CDS Planning Administrator Nicholas Schwendt presented the Memorandum of
Understanding for the Preliminary/Conceptual Plat and MOU for Garden Villas
Townhomes. He mentioned the area is south of the high school and will consist of
238-unit apartments.
City Manager T. Bolduc stated this project has a couple of minor outstanding
comments. He has spoken to Mr. Clark regarding concerns which will include
improvements to Third Avenue, and he has assured him that the issues will be
addressed.
Mayor Pro-Tem A. Rencich called for comment from the Council and the public. In
hearing none, he called for action.
Motion by Councilmember Doug Capps and seconded by Councilmember Cynthia
Brown to approve the Memorandum of Understanding in the amount of $73,600 and
the Preliminary/Conceptual Plat pending final negotiations on Third Avenue and
afterward send to the Mayor and City Clerk for signature.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
10.4. Preliminary/Conceptual Plat and MOU - Brett Street Townhomes
CDS Planning Administrator Nicholas Schwendt presented the Memorandum of
Understanding for the Preliminary/Conceptual Plat for Brett Street Townhomes. He
mentioned the property is on a half -acre consisting of nine units.
Mayor Pro-Tem A. Rencich called for comment from the Council and the public. In
hearing none, he called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Doug
Capps to approve the Memorandum of Understanding in the amount of $3,750 and
Preliminary/ Conceptual Plat and send to the Mayor and City Clerk for signature.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
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10.5. Preliminary/Conceptual Plat and MOU— Harrisburg Estates Phases 2-4
CDS Planning Administrator Nicholas Schwendt presented the Memorandum of
Understanding for the Harrisburg Estates Phases 2-4. The property is on 35.7 acres
with 72 lots proposed.
Councilmember D. Capps mentioned he must abstain from voting on this matter
because a relative owns property adjoining the subject property and his vote could
lead to a special private gain or loss for a relative, as defined in the Code of Ethics.
City Attorney J. Holloway stated Councilmember D. Capps has fifteen days to turn in
the paperwork.
Mayor Pro-Tem A. Rencich called for comment from the Council.
In response to Councilmember R. Bullard regarding the partnership with the County
on the traffic study, City Manager T. Bolduc explained that they are working with
consultants regarding whether we will do the study ourselves or wait for the County
to complete the study. He added by partnering with the County, we can look at a
regional perspective. He will bring the information back to the Council, as soon as he
receives the consultants response.
Mayor Pro-Tem A. Rencich called for comment from the public In hearing none, he
called for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe
Blocker to approve the Memorandum of Understanding in the amount of $3,750 and
Preliminary/ Conceptual Plat for Harrisburg Phase II, III, and IV and send to the
Mayor and City Clerk for signature.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Ryan Bullard.
Abstain: Doug Capps: Ayes: 4; Nays: 0; Abstain: 1. Motion carried.
10.6. City Manager Annual Performance Evaluation
Administrative Services Director Jessica Leavins went over the evaluation
summaries in the staff report based on the evaluation system of our core values.
Each council member provided comments stating they were satisfied with Mr.
Bolduc's performance, the hours he puts in, the growth of the city, and the privilege
of working with him. Discussion ensued on a salary adjustment in comparison to
other city managers in the county, as well as all the projects he has completed.
Mayor Pro-Tem A. Rencich passed the gavel to Councilmember J. Blocker. He stated
that the city is operating efficiently, and developers want to come to the city. The
calculations for other city managers were sent to HR. The starting salaries are much
higher in other cities.
Councilmember J. Blocker called for action.
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Motion by Mayor Pro-Tem A. Rencich and seconded by Councilmember Cynthia
Brown to make an adjustment from the current salary to $175,000 effective
immediately.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
11. City Clerk Report
11.1. Monthly Update
City Clerk M. Schrader stated the information is included in the Staff Report.
12. City Manager Report
City Manager Tim Bolduc thanked the City Council. He stated it has been an honor to
work with the Council and staff and is grateful.
City Manager Tim Bolduc said he is working on an RFQ for a Total Project Management
(TPM) company, which will help with the project from conception to end. The Council
had approved us moving forward with the Sports Complex Master Planning, the Public
Services and Police Department building. This concept helps create master plans and site
plans, as well as the selection of architects and maintenance of schedules and oversees the
projects. The company will also help with small projects such as the remodeling of the
Twin Hills gym. His goal is to get the RFP out next week. The concepts of the four major
projects will move forward with a budget and funding sources. The selection will be
brought back to Council.
Discussion ensued and City Manager T. Bolduc explained that the evaluation committee
will select a company and then provide a presentation to the Council. It will be a 5-year
contract with a 5-year renewal.
In response to Councilmember R. Bullard, City Manager T. Bolduc replied that the
Council could appoint a member for the committee. A member of staff will be our
representative to the company, mentioning staff do not draw out site plans. The TPM
brings in architects to get the guaranteed result adding the company will steer the scope
which will help with prioritizing
In response to Mayor Pro-tem A. Rencich on guaranteed maximum price (GMP), City
Manager T. Bolduc replied that the TPM will bring us to that price. The company will
competively select for us so the cost will come out of what we would do with the design.
City Manager T. Bolduc also said the Main Street contract has been executed and the
groundbreaking is scheduled March 1 lth in the parking lot behind Desi's. On February
27th, the groundbreaking for Vineyard Village is scheduled. The savings we receive will
provide a lower rent for the tenants. He added, tonight's MOU's, provide for more
affordable housing with the density use.
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13. Comments from the Mayor and Council
Mayor Pro-Tem A. Rencich called for comments from the Council. No one else had
further comment.
He added the splash pad at Twin Hills groundbreaking today and the park is well used.
14. Comments from the Audience
Mayor Pro-Tem A. Rencich called for comment from the public.
Frederick Butts mentioned the need for affordable housing stating the city has the highest
millage rate in the county. He voiced concern about the citizens on fixed incomes when the
going rate for apartments is over $2,000. He said the Council should focus on everyone
that gives us an overall picture. The city has grown substantially since he moved here in
2000. He also mentioned the Main Street project and asked about the safety features for
those with handicapped vehicles with parallel parking.
15. Adjournment
Mayor Pro-Tem A. Rencich adjourned the meeting at 6:56 p.m.
Minutes approv . this / 6th day, of February 2024.
encich
Mayor Pro-Tem
Submitted by,
Ma a e S ' ader
City Cle
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FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME —FIRST NAME —MIDDLE NAME
CAPPS, DOUGLAS A
MAILING ADDRESS
720 RIDGE LAKE ROAD
CITY
CRESTVIEW
DATE ON WHICH VOTE OCCURRED
02/12/2024
COUNTY
OKALOOSA
NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE
CITY COUNCIL, CITY OF CRESTVIEW, FLORIDA
THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON
WHICH I SERVE IS A UNIT OF:
uf CITY ❑ COUNTY
NAME OF POLITICAL SUBDIVISION:
CITY OF CRESTVIEW, FLORIDA
MY POSITION IS:
Di ELECTIVE
WHO MUST FILE FORM 8B
❑ OTHER LOCAL AGENCY
❑ APPOINTIVE
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recordingthe
minutes of the meeting, who should incorporate the form in the minutes.
* * * * * * * * * * * * * *
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B - EFF. 11/2013
Adopted by reference in Rule 34-7.010(1)(f), F.A.C.
PAGE 1
Adopted by reference in Rule 34-7.010(1)(f), F.A.C.
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DOUGLAS A. CAPPS
DISCLOSURE OF LOCAL OFFICER'S INTEREST
, hereby disclose that on FEBRUARY 12
,20 24
(a) A measure came or will come before my agency which (check one or more)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
X inured to the special gain or loss of my relative.. KATHY GASPER (STEPMOTHER)
inured to the special gain or loss of
whom I am retained; or
inured to the special gain or loss of
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
PRELIMINARY PLAT APPROVAL FOR A PROPOSED SUBDIVISION ADJOINING PROPERTY OWNED BY
MY STEPMOTHER, WHO HAS HAD DISCUSSIONS ABOUT THE POTENTIAL FOR A PORTION OF HER
PROPERTY TO BE INCLUDED IN THE PROPOSED SUBDIVISION.
, by
, which
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
02/26/2024
Date Filed
Signature. —
4
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF. 11/2013 PAGE 2