HomeMy Public PortalAbout04082024 City Council Regular Meeting Agenda Packet
CITY COUNCIL REGULAR MEETING AGENDA
APRIL 8, 2024
6:00 P.M.
COUNCIL CHAMBERS
The Public is invited to view our meetings on the City of Crestview Live stream at https://www.cityofcrestview.org or the City of Crestview Facebook Page.
1. Call to Order
2. Invocation, Pledge of Allegiance
2.1. Pastor Alex Chatman of Pillar Church
3. Open Policy Making and Legislative Session
4. Approve Agenda
5. Presentations and Reports
5.1. Firefighter Recognition
5.2. Proclamation Declaring National Library Week April 7 – 13, 2024
5.3. Proclamation Declaring Telecommunications Week April 14 – 20, 2024
5.4. Proclamation Declaring Animal Control Week April 14 – 20, 2024
5.5 NW Crestview Bypass Brief
6. Consent Agenda
6.1. Emergency Repair – Well 9
6.2. Approval of City Council Regular Meeting Minutes of March 25, 2024
7. Public Hearings / Ordinances on Second Reading
7.1. Ordinance 1966 - Smoking in Twin Hills Park
8. Ordinances on First Reading
8.1. Ordinance 1967 Comprehensive Fee Schedule Amendment (Parks & Recreation)
9. Resolutions
10. Action Items
10.1. Barge – Sewer System Hydraulic Modeling, Phase 2 Task Order
10.1. Appointment of Mayor Pro-Tempore
10.2. Adoption of Affordable Housing Advisory Committee Recommendations
Page 1 of 97
11. City Clerk Report 11.1. Monthly Update
12. City Manager Report
12.1. Strategic Plan Quarterly Review
13. Comments from the Mayor and Council
14. Comments from the Audience
15. Adjournment
The Presentations section is for items that were submitted by a citizen or group of Citizens no later than the Wednesday 2 weeks prior to the meeting to the Clerk's
office for approval. These items will be scheduled under the section titles Presentations and Reports. Supporting documents must be submitted at this time to be on the
regular agenda. All Action Items are for staff and elected officials only and must be submitted for approval no later than the Wednesday 10 days prior to the meeting.
Those not listed on the regular agenda who wish to address the council should fill out a yellow card. The card must be submitted to the City Clerk. Speaking time
should be three minutes or less, large groups may designate a spokesperson. All remarks should be addressed to the Council as a whole and not to individual members.
All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105. Notices of meetings and
hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any political subdivision thereof shall include in the
notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that, if
a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need
a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). In accordance with
Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Maryanne Girard, City Clerk at cityclerk@cityofcrestview.org or 850-
628-1560 option 2 within 48 hours of the scheduled meeting. Any invocation that is offered before the official start of the City Council meeting shall be the voluntary
offering of a private person, to and for the benefit of the City Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or
approved by the City Council or the city staff, and the City is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. Persons in
attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be construed as
a demand, order, or any other type of command. No person in attendance at the meeting shall be required to participate in any opening invocation that is offered. A
person may exit the City Council Chambers and return upon completion of the opening invocation if a person does not wish to participate in or witness the opening
invocation.
Page 2 of 97
CITY OF CRESTVIEW Item # 2.1.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 2/2/2024
SUBJECT: Pastor Alex Chatman of Pillar Church
BACKGROUND:
Area churches are invited to provide the Invocation on a routine basis.
DISCUSSION:
Area clergy volunteer to provide an Invocation and lead the Council in the Pledge of Allegiance.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
No action required.
Page 3 of 97
Attachments
None
Page 4 of 97
CITY OF CRESTVIEW Item # 5.1.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jessica Leavins, Administrative Services Director
DATE: 4/4/2024
SUBJECT: First Responder Recognition
BACKGROUND:
Firefighters are everyday heroes who perform extraordinary tasks as part of their regular duties. Their job
involves much more than just extinguishing fires; it encompasses a range of responsibilities aimed at keeping
communities safe. From responding to emergencies like car accidents and medical crises to conducting fire
prevention inspections and educating the public about safety measures. Despite the risks and challenges they
face, firefighters approach their duties with unwavering dedication and a deep sense of duty, earning them the
respect and gratitude of their communities.
On March 17th, 2024 at approximately 1:30 a.m., Communications Operator Gould took a call on March 17th
2024, from a citizen who had gone into labor and was not going to be able to make it to the hospital. The crew
of Engine 1 consisting of Lt. Lewis and Firefighters Lau, Day, and Scott were dispatched to Oakdale Ave
where they assisted in the delivery of a healthy baby girl. This is the first delivery the fire department has
assisted with in over five years.
DISCUSSION:
The City of Crestview would like to recognize our firefighters and communications operators who assisted in
the safe delivery of a baby girl on March 17th, 2024.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Quality of Life- these areas focus on the overall experience when provided by the city.
Safety- Ensure the continuous safety of citizens and visitors
FINANCIAL IMPACT
No financial impact.
RECOMMENDED ACTION
No action is required.
Attachments
Page 5 of 97
None
Page 6 of 97
CITY OF CRESTVIEW Item # 5.2.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor, Cynthia Brown, Council Member
DATE: 4/4/2024
SUBJECT: Proclamation declaring National Library Week April 7- 13, 2024
BACKGROUND:
National Library Week is April 7- 13, 2024.
DISCUSSION:
We want to recognize our hardworking staff for their service to the city and its citizens.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
No action required.
Page 7 of 97
Attachments
1. National Library Week 2024
Page 8 of 97
A Proclamation
National Library Week, April 7-13
WHEREAS National Library Week, which takes place in April every year, was first sponsored
by the American Library Association and libraries across the USA in 1958, and
WHEREAS Library Week, observed annually during the second full week in April, promotes the
use and support of libraries, and
WHEREAS Libraries offer lifelong learning and opportunities to pursue passions, enabling
individuals to live their best lives, and
WHEREAS Libraries provide critical access to technology, including computers, broadband
internet, hotspots, and training, connecting people to education and employment opportunities,
and
WHEREAS Libraries and librarians offer new services that connect with patrons’ needs,
creating opportunities for education, employment, entrepreneurship, empowerment, and
engagement beyond their traditional roles, and
WHEREAS Libraries offer a variety of activities for all ages, ranging from circle time with
toddlers to learning to knit and sew with adults.
WHEREAS Libraries and librarians play an invaluable role in supporting their communities,
both in person and virtually, and
SO, THEREFORE, I, Cynthia Brown, Councilwoman, request that the citizens of Crestview
and our surrounding cities stop by the Bob. L Sikes Library or visit their website to check what
activities are available to you, and when you go there, I urge you to thank our librarians on duty
for the work they do and the thoughts they put into creating programs and teaching classes to
keep our great city thriving.
Cynthia Brown Date
Councilwoman
Page 9 of 97
CITY OF CRESTVIEW Item # 5.3.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 4/4/2024
SUBJECT: Proclamation declaring Telecommunications Week April 14- 20, 2024
BACKGROUND:
Public Safety Telecommunications Week is the week of April 14- 20, 2024.
DISCUSSION:
We want to recognize our hardworking staff for their service to the city and its citizens.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
RECOMMENDED ACTION
No action required.
Page 10 of 97
Attachments
1. National Public Safety Telecommunications week 2024
Page 11 of 97
A Proclamation
National Public Safety Telecommunication Week
April 14-20, 2024
WHEREAS If it weren’t for the telecommunicators flawlessly doing their jobs, billions of lives
would have been lost due to untimely assistance, and
WHEREAS Telecommunicators are responsible for notifying the public about various potential
threats to their safety, such as AMBER alerts, earthquakes, tsunamis, hazardous materials
releases, and
WHEREAS National Public Safety Telecommunicators Week was created to recognize the
telecommunication personnel who devote their lives to public safety. It started as a local
initiative in 1981 by Patricia Anderson of Contra Costa County and eventually became a week-
long event celebrated nationwide. and
WHEREAS In 1994, President William J. Clinton designated the second week of April as
National Public Safety Telecommunicators Week (NPSTW), and
WHEREAS Throughout this week, we honor and thank the telecommunicators who have
continued to serve in this demanding profession, often unseen and
WHEREAS This week is a time to celebrate and show appreciation for telecommunications
personnel who provide essential services to our communities, citizens, and public safety
personnel 24/7 and
NOW, THEREFORE, I, Andrew Rencich, councilman, would like to extend my heartfelt
gratitude to all our Public Safety Telecommunicators. Your unwavering commitment and
composure in times of crisis for our fellow residents is valued and appreciated. We understand
the challenges you face in dealing with emergency situations, and we admire your dedication.
Every call you attend to could potentially be a matter of life and death, yet you answer each one
with the same level of professionalism and urgency. We cannot thank you enough for your
service, and we are proud to have you as an essential part of our community.
Andrew Rencich Date
Councilman
Page 12 of 97
CITY OF CRESTVIEW Item # 5.4.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 4/4/2024
SUBJECT: Proclamation declaring Animal Control Week April 14-20, 2024
BACKGROUND:
National Animal Control Week is April 14-20, 2024.
DISCUSSION:
We want to recognize our hardworking staff for their service to the city and its citizens.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
RECOMMENDED ACTION
No action required.
Page 13 of 97
Attachments
1. National Animal Control Week 2024
Page 14 of 97
A Proclamation
National Animal Control Week
April 14-20, 2024
WHEREAS Since 1934, the “dogcatcher’s” job has been to capture and confine every
unlicensed, uncollared, unharnessed, or untagged dog in the city and
WHEREAS The National Animal Care & Control Association was founded in September 1978
to provide resources, standardized training, support, and a means of communication for all
animal care and control professionals across the country and
WHEREAS In the 1990s, the raccoon rabies epidemic led to animal control responsibilities
being transferred to the Local Board of Health. This included the employment of animal control
officers and inspectors to enforce regulations and bylaws related to animal control, significantly
improving coordination and efficiency and
WHEREAS In 2012, the term "dogcatcher" was officially changed to "Animal Control Officer"
to reflect the fact that they protect animals that are sick or injured as well as humans from
potentially violent or contagious animals and
WHEREAS, Animal Control Officers and Animal Care Staff provide essential community
functions, including the enforcement of animal control laws, protecting the public from diseases
such as rabies, capturing roaming and potentially dangerous animals, investigating reports of
animal complaints and welfare, and
WHEREAS National Animal Control Officer Appreciation Week is celebrated every year on the
second whole week of April and
WHEREAS This is the week that we recognize these hard-working and dedicated Animal Care
and Control officers’ risk their lives and devote vast amounts of personal time and resources
while they serve the public like other public safety and law enforcement agencies empowered
with the same duties and
NOW, THEREFORE, "I, Ryan Bullard, Councilman, hereby proclaim this week as National
Animal Control Week. I would like to express my gratitude to our own Animal Control workers
and staff for their hard work and dedication to our city. They respond to calls, attend to residents,
and spend countless hours caring for animals under their supervision, either by reuniting them
with their owners or finding new homes. If you come across one of our workers, please take a
moment to thank them for their selfless service."
Ryan Bullard, Councilman Date
Page 15 of 97
CITY OF CRESTVIEW Item # 5.5.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Tim Bolduc, City Manager
DATE: 4/4/2024
SUBJECT: NW Crestview Bypass Brief
BACKGROUND:
Jason Autrey, Director of Public Works, Okaloosa County, will provide an update to the City Council regarding
the NW Crestview Bypass.
DISCUSSION:
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
RECOMMENDED ACTION
Informational for the City Council.
Page 16 of 97
Attachments
1. NW Crestview Bypass brief to Council [04 08 24]
Page 17 of 97
Okaloosa County
Northwest Crestview Bypass
Alternative Corridor Evaluation
Briefing to City
Council
April 2024
1Page 18 of 97
Transportation Development
Process
ConstructionRight-of-WayDesign
Project Development & Environment Study
Planning Phase
Planning Phase
2026-2030*2031-2035*2036-2045*
Project Development and Environment (PD&E) Study
Future phases are not funded.
The future PD&E and design phases will include additional public involvement.
* Timeframes based on the Okaloosa-Walton Transportation Planning Organization (O-W TPO)
2045 Long-Range Transportation Plan.
Complete
Completed Alternative Corridor Evaluation (ACE).
2Page 19 of 97
11/14/22 City of Crestview Council briefing
11/15/22 Okaloosa County Commission briefing
11/17/22 Public Meeting at Warrior’s Hall
05/12/23 Submitted Draft Alternative Corridor Evaluation Report (ACER)*
07/24/23 Submitted Draft Final ACER with initial comments incorporated *
11/16/23 Submitted Final ACER for FDOT and Agency review and approval
Pending Final ACER approval (completes this study phase)
Project Activity Since Last Briefing
* Triggered FDOT District 3 and Office of Environmental Management (OEM) reviews.3Page 20 of 97
Project Purpose & Need
•Provide regional system connectivity
•Provide alternative to SR 85
•Complete Western Bypass
•Address safety and hurricane
evacuation
•Support growth
•Improve mobility
44Page 21 of 97
•Construction of PJ Adams Parkway,
Southwest Bypass, and the new I-10
interchange at Antioch are underway and will
provide new connections between SR 85, I-
10, and US 90
•We are now completing the planning phase:
Northwest Crestview Bypass (study area
shown in yellow).
•The Northwest Crestview Bypass will
connect the Southwest Crestview Bypass
to SR 85 north of Crestview.
Context of Area
Improvements
Funded by Okaloosa County Surtax dollars and a FDOT
grant; developed with City of Crestview and FDOT.
5Page 22 of 97
Decision
Summary
6 initial alternatives
3 eliminated with screening
3 presented at public meeting
2 modified after public meeting
1 eliminated after public meeting
1 hybrid alternative recommended
for PD&E
6 Page 23 of 97
Initial Corridors
•Six initial corridors were identified for
evaluation using a 250-ft wide planning
corridor.
•All corridors connect with the Southwest
Bypass currently under construction at
or near US 90.
•Corridors end at SR 85 and Airport
Road, Auburn Road and/or Bill Lundy
Road.
Study process is documented
in the Alternative Corridor
Evaluation Report (ACER)
7 Page 24 of 97
Initial Corridors
•Alternative 1, 2, and 6 were eliminated
for failing to meet purpose and need.
•Alternative 1 would be incompatible with
County’s River Protection Zone and
encroach on Yellow River floodplains and
wetlands.
•Alternative 2 would not improve regional
connectivity, not serve regional trips, and
not support identified growth areas.
•Alternative 6 would not improve regional
connectivity, not support identified growth
areas, and not connect directly to the
Southwest Bypass.8Page 25 of 97
Alternatives 3, 4 and 5 were refined to
avoid resources (natural, physical and
social) and advanced to the public
meeting on November 17, 2022.
6
Corridor Refinement
Alternatives 3, 4, and 5 were the
focus of the public meeting.
9Page 26 of 97
November 17, 2022
Public Meeting
•Over 700 direct mail notices to property owners
•159 people signed in
•Elected Officials attended (city and county)
•Local media coverage
•80 comment forms / letters received
Following the meeting, Okaloosa County Staff continued to respond
to additional public comments. 1
0
Page 27 of 97
Public Comment Themes
11
•Opposition to property
impacts along Old Bethel
Rd, Adams Rd, and Auburn
Pentecostal Church
•Generalized support for
Alternative 5 (northern-most
route to Bill Lundy Road)
•Constructive input for
modifications to Alternative
5 alignment
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11Page 28 of 97
Resulting Modifications:
Alternative 3
12
Revised Alternative 3 (orange line)
•Moved the alignment west of Oak Hill Rd to
better use undeveloped land.
•Adjusted east/west part of alignment to
connect to Adams Road using Taylor Road,
and to better match land use.
•Revised Alternative 3 is referred to as
Alternative 3A.
1
2
Page 29 of 97
Resulting Modifications:
Alternative 5
Revised Alternative 5 (orange line)
•Modified alignment north of Old Bethel Road
to better use undeveloped property and
existing right-of-way, and to avoid crossing
Silver Creek Park.
•Revised Alternative 5 is referred to as
Alternative 5A.
1
3
Page 30 of 97
Resulting Modifications:
Alternative 7
14
Staff recognized the long term need for
connections to SR 85 at both Bill Lundy Rd
and Auburn Rd.
•New Alternative 7 was developed from
Alternative 3A, Alternative 5A, and County
staff input.
•Alternative 7 includes all Alternative 5A to
Bill Lundy Rd, with an east/west connector to
Adams Rd along the Alternative 3A
alignment.
•Alternative 7 is recommended by staff.
1
4
Page 31 of 97
Alternative 7
Lane Requirements
15
•Connections to both Adams Road and Bill
Lundy Road reduce the lane requirements
for the north segments of the bypass by
spreading traffic.
•Four lanes required from US 90 to Taylor
Road.
•Two lanes required from Taylor Road to SR
85 at Auburn Rd, and from Taylor Road to
SR 85 at Bill Lundy Rd.
Limits of the four-lane typical section are
shown graphically in blue.
Limits of the two-lane typical section are
shown graphically in pink.1
5
Page 32 of 97
Welannee Watershed
Forest Boundary Change
16
•In December 2023, two parcels known as the
Ward Ranch were added to the Welannee
Watershed Forest Project Boundary.
•Welannee Watershed Forest is priority 29 of 36
on the FDEP Florida Forever Partnerships and
Regional incentives list with a Work Plan
Priority category of Low.
•Both Ward Ranch parcels remain under private
ownership and have not been placed under
conservation easement.
•County staff coordinated with FDOT and
decided to complete the ACER as written but
consider additional avoidance and minimization
measures as appropriate to the status of the
easement during the PD&E phase.
1
6
Page 33 of 97
Conceptual Plans
17
•Draft Conceptual Plans were prepared
for Alternative 7.
•Conceptual Plans show a preliminary
best fit alignment within the 250-ft
wide ACER corridor, using anticipated
right-of-way width.
•Proposed R/W shown in the
Conceptual Plans represents pre-
decisional estimated R/W for planning
purposes and is subject to change
during the PD&E.
•Estimated Cost: $142M total (right-of-
way and construction).
1
7
Page 34 of 97
18
•Limits are along Old
Bethel Rd from US 90 to
Stacy Lane.
•Intent is to make this
section compact to
minimize property
impacts along Old Bethel
Rd.
•4 lanes with curb and
gutter, a center two-way-
left-turn lane, 7-ft bike
lanes and 6-ft sidewalks
on both sides.
•100-ft typical right-of-way
(R/W) required.
Typical Section
US 90 to Stacy Lane
1
8
Page 35 of 97
19
•Limits are from Stacy
Lane to Taylor Rd.
•4 lanes with curb and
gutter, raised median,
7-ft bike lanes and 6-ft
sidewalks on both
sides.
•120-ft typical R/W
required.
Typical Section
Stacy Lane to Taylor Road
1
9
Page 36 of 97
20
•Limits are intersection
of bypass and Taylor Rd
to intersection of SR 85
and Bill Lundy Rd.
•2 lanes with roadside
ditches on both sides,
and shared use path on
one side.
•120-ft typical R/W
required.
Typical Section
Taylor Rd to SR 85 at Bill Lundy Rd
2
0
Page 37 of 97
21
•Limits are intersection of
bypass and Taylor Rd. to
intersection of SR 85 and
Auburn Rd.
•Reduces right-of-way
needs on Adams Rd. and
Auburn Pentecostal
Church, a public concern.
•2 lanes with curb and
gutter, shared use path on
one side, and 6-ft sidewalk
the other side.
•66-ft typical R/W required.
Typical Section
Auburn Road Connector
2
1
Page 38 of 97
Action Items
2
2
Council
Motion•Adopt the ACER for the Northwest Crestview Bypass
as approved by the State and County.
•Direct staff to bring an ordinance to City Council that
creates a Crestview Bypass Overlay District that
helps organize roadway corridors in the Crestview
area.
•Direct staff to work with the County to adopt a similar
plan.TPO
•Set funding priority for Northwest Crestview Bypass
PD&E Study.
2
2
Page 39 of 97
CITY OF CRESTVIEW Item # 6.1.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Carlos Jones, Assistant Director
DATE: 4/4/2024
SUBJECT: Emergency Repair - Well 9
BACKGROUND:
As the 2024 FY Budget is being developed for the Water Division of Public Services, the budget included the
total evaluation and repair of water well #9. Due to continuous excess debris infiltration at water well #9, it is
imminent that the evaluation and repair be completed now.
DISCUSSION:
Water well #9 screen installation and gravel re-pack (see attached quotes) needs to be completed as an
emergency, and has already been included in this Fiscal Year's budget. Water Division employees spend extra
time at this location assessing and repairing to the best of their abilities, and the well is currently inoperable due
to excessive sand debris infiltrating the water supply.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
Page 40 of 97
FINANCIAL IMPACT
The financial impact already budgeted for this Fiscal Year is as follows: Capital expenses in the current FY
Budget, Water Division Improvements account for Water Well #9 Gravel Pack Rehab. The item is budgeted at
$155,000.00 account # is 440-1633-533.63-00. Donald Smith Company is the most cost-effective quote that
has been selected at a cost of $152,361.00, which does not include repairs or replacement of pump parts. Three
quotes were evaluated and all have been attached.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve this emergency expenditure for Gravel Pack and Rehab of
Water Well #9 utilizing vendor Donald Smith Company.
Attachments
1. Rowe Drilling Water Well #9 Repack and Repair 1
2. Griner Drilling - Crestview #9 Reconstruction
3. Donald Smith Company Well 9 Quote
Page 41 of 97
Page 42 of 97
Griner Drilling Service, Inc.
11100 Highway 31 North
Spanish Fort, AL 36527
251-621-9355
251-626-7867 fax
Estimate
City of Crestview #9 Well Reconstruction Date:2/20/2024
Re:
Description Unit Price Total Price
1 Pull pump, install 10" screen & gravel pack from approx. $251,056.00 $251,056.00
450' - 786', develop well, install new pump, disinfect, &
start up (0.020 - 0.040 slot)
*We are unable to guarantee success or production
volume. Each step will be done in phases so that we
proceed to the next phase only upon success of current
phase.
*Having to estimate from cushion on days. If we come in
under, we will bill under. If we reach this value, we will
discuss before moving forward.
*Valuation includes screen & gravel
*Valuation does not include new pump assembly
Estimate /Quote Total:$251,056.00
From:Trey Burns
Operations Manager
Accepted By:tburns@grinerdrillingservice.com
Title:
Date:
Page 43 of 97
Page 44 of 97
Page 45 of 97
Page 46 of 97
CITY OF CRESTVIEW Item # 6.2.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Girard, City Clerk
DATE: 4/1/2024
SUBJECT: Approval of City Council Regular Meeting Minutes of March 25, 2024
BACKGROUND:
The City Council routinely approves minutes from prior meetings.
DISCUSSION:
The draft minutes were distributed to the Council prior to the meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
Motion to approve the City Council regular meeting minutes of March 25, 2024.
Page 47 of 97
Attachments
1. 03252024 City Council Regular Meeting Minutes Draft
Page 48 of 97
City Council Minutes DRAFT
March 25, 2024
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich, Council
members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Girard, City Attorney Jonathan
Holloway, and various staff members.
2. Invocation, Pledge of Allegiance
2.1. Pastor Stallworth of Evelenar Baptist Church
Pastor Stallworth of Evelenar Baptist Church led the City Council in the Invocation
and Kadence Fredericksen led the Council in the Pledge of Allegiance.
3. Open Policy Making and Legislative Session
Mayor JB Whitten declared a quorum was present and went over the rules and procedures.
4. Approve Agenda
Mayor JB Whitten called for action.
Motion by Councilmember R. Bullard and seconded by Councilmember J. Blocker to
approve the agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
5. Presentations and Reports
5.1. Child Abuse Awareness Month Proclamation
Councilmember Cyndie Brown said she has worked for the Department of Children's
Services, so she read the proclamation declaring April as "Child Abuse Awareness
Month.” She called Kadance Fredericksen forward to receive the proclamation.
Kadance Fredericksen spoke on the effects of child abuse. She mentioned prevention
starts with education.
5.2. American Red Cross Life Saving Award Proclamation
Mayor JB Whitten mentioned he was a training monitor volunteer when he first came
to Crestview. He then read a proclamation declaring March as "Red Cross Month".
Samantha Youngren, Program Manager, accepted the proclamation.
5.3. Friends of the Library
Paul Farnsworth of the Friends of the Library came forward. He went over the
mission explaining all funds raised are given to the library. The book sale is the main
income source. He added the last sale was so successful that they need a larger
Page 49 of 97
2 | Page
venue. They asked that the rental fee be waived for their August sale.
Mayor JB Whitten suggested amending the request to create a partnership with the
Friends of the Library to allow for the Community Center to be used for the book
sales at no charge.
Mayor JB Whitten called for action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Cynthia
Brown to approve the partnership with the Friends of the Library to hold book sales
at the Community Center at no charge.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
6. Consent Agenda
Mayor JB Whitten called for action.
Motion by Councilmember Doug Capps and seconded by Councilmember Ryan Bullard to
approve the Consent Agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
6.1. Approval of Easement Granted by Okaloosa County School Board
6.2. Planning and Development Board Appointments
6.3. Approval of Amendment 9 – Operations Management International
6.4. Approval of City Council Regular Meeting Minutes of March 11, 2024
7. Public Hearings / Ordinances on Second Reading
7.1. Ordinance 1965 - Noise Ordinance Amendments
Senior Planning Administrator N. Schwendt presented Ordinance 1965, Noise
Amendments, to the City Council stating it is a clarification of the noise regulations
regarding construction activities and sound amplification.
He then asked the City Clerk to read Ordinance 1965 by Title.
City Clerk Maryanne Girard read Ordinance 1965 aloud: An Ordinance Amending
Noise Regulations Within the City of Crestview; Providing For Amendment of
Section 30-1 of the Code of Ordinances; Providing For Authority; Providing For
Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation;
Providing For Repeal of Conflicting Codes and Ordinances; and Providing For An
Effective Date.
Page 50 of 97
3 | Page
Mayor JB Whitten called for comment from the Council and from the public. In
hearing none, he called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Ryan
Bullard to approve Ordinance 1965 on 2nd reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
8. Ordinances on First Reading
8.1. Ordinance 1966 - Smoking in Twin Hills Park
Senior Planning Administrator N. Schwendt presented Ordinance 1966, Smoking
Prohibition in Twin Hills Park, to the City Council explaining the smoking restriction
areas in Twin Hills Park. He then asked the City Clerk to read the ordinance.
City Clerk Maryanne Girard Ordinance 1966 by Title: An Ordinance of the City of
Crestview, Florida, Providing For Authority; Providing For Amending Chapter 58 of
the Code of Ordinances to Prohibit Smoking Within Twin Hills Park as Authorized
by Chapter 386.209 of the Florida Statutes; Providing For Filing of this Ordinance
With the Clerk of the Circuit Court of Okaloosa County; Providing For Severability;
Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing For
Repeal of All Ordinances or Parts of Ordinances In Conflict Herewith; and Providing
For An Effective Date.
Mayor JB Whitten called for comment from the Council.
Discussion ensued on the designated smoking area behind the play park, the need for
designated smoking areas in general, posting of signs, and placing of receptacles.
City Manager Tim Bolduc advised that the intent was to provide an area for smoking
that is related to an activity.
A consensus could not be formed to remove smoking around the playground, or
eliminate the designated area around the dog park, or at the pickle ball court.
Mayor JB Whitten called for comment from the public. In hearing none, he called for
action.
Motion by Councilmember Ryan Bullard and seconded by Councilmember Doug
Capps to approve Ordinance 1966 on 1st reading and move to second reading for
final adoption without the designated smoking area map.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Doug Capps, Ryan Bullard. Nays:
Andrew Rencich. Ayes: 4; Nays: 1. Motion carried.
9. Resolutions
10. Action Items
Page 51 of 97
4 | Page
10.1. Memorandum of Understanding- Murphy Oil Traffic Mitigation
Senior Planning Administrator N. Schwendt mentioned the development order for the
Murphy Oil project, a gas station and convenience store, at 3702 South Ferdon
Boulevard adding staff has reviewed the Memorandum of Understanding (MOU) for
the traffic mitigation which provides for the developer to participate in costs not to
exceed the total amount of $65,700.00.
City Manager T. Bolduc stated he has received a question on the traffic coming out
of Cracker Barrel Road. He mentioned it currently is an allowable use. The concern
voiced is the danger when people cut across the road. So, with this MOU, it will
allow for a small turn lane. He added we do not currently have the authority to make
improvements to Cracker Barrel Road.
Discussion ensued on the benefits of the gas station, and the need for a left turn lane.
Councilmember D. Capps said DOT already had the plan in the works for a left turn
lane even without Murphy Oil, and Senior Planning Administrator N. Schwendt
added the County has a plan to add two left turn lanes. He added he will provide a
timeline to the Council.
In response to the request from Councilmember R. Bullard about the John King
intersection improvements, Senior Planning Administrator N. Schwendt will request
information from the County regarding the plans.
Mayor JB Whitten called for action.
Motion by Councilmember Doug Capps and seconded by Councilmember Andrew
Rencich to approve the MOU with Murphy Oil and send to the Mayor and City Clerk
for signature.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
10.2. Senior Center Improvements
City Manager T. Bolduc went over the improvements needed for the Senior Center.
He stated the building has not had any improvements since 1995. The bathrooms,
flooring and parking improvements are included.
Mayor JB Whitten called for comments from the Council.
Mayor JB Whitten said the Senior Center has been underused. The improvements are
needed with the increased programs we have added.
Mayor JB Whitten called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember
Doug Capps to approve a budget transfer in the amount of $74,860 to complete the
remodel of the Senior Center.
Page 52 of 97
5 | Page
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
11. City Clerk Report
11.1. Monthly Update
City Clerk Maryanne Girard mentioned the staff report contains statistics on records
management. She added that Deputy City Clerk Natasha Peacock had recently
attended her first International Municipal Clerks regional training and was
highlighted in the Florida Association of City Clerks member news.
12. City Manager Report
12.1. Financial Update - Finance Director
City Manager T. Bolduc mentioned the staff report contains links for the January
Monthly Financial Statements, as well as the February Check Registers.
He updated the City Council on projects stating the curbing on Main Street has
started. The Foxwood sewer improvements are moving forward, as well.
In response to Councilmember R. Bullard about the mitigation study proposal, City
Manager T. Bolduc replied that the proposal is $82,000, and the study is in staff
review.
13. Comments from the Mayor and Council
Mayor JB Whitten called for comment from the Council.
Councilmember R. Bullard asked about the sponsorship for the parks and the scoreboard.
City Manager T. Bolduc said all of the leagues are sponsored. The sponsor’s names will be
on the sleeve of the jersey.
Councilmember R. Bullard also asked about adult leagues, and Parks and Recreation
Director Brady Peters replied that baseball is offered currently, and flag football is in the
works.
Councilmember C. Brown said Friends of the Library are doing a great job. She
appreciates Shannon Hayes' support. She added she is proud of the work Jean McCarthy
and the library are doing.
Councilmember Joe Blocker spoke about the trash scattered in the northeast section of the
city, and City Manager T. Bolduc said he knew of the issue on Wilson but will follow up
on Mr. Blocker’s concerns.
Mayor Pro-Tem A. Rencich said he attended a public outreach with the city manager
regarding the comp plan in the northwest area. He mentioned the next scheduled comp
plan for the northwest area of the region is March 27th from 6 to 8 p.m. at the Community
Center. He added we want the growth to stay where the people want it to stay.
Page 53 of 97
6 | Page
Mayor JB Whitten said Triple B last Saturday was a success. The Easter Egg Hunt is on
the 30th at Twin Hills Park at 10:15 a.m. He mentioned the Intergalactic Heroes on Main
will be held on April 6th on Main Street.
14. Comments from the Audience
Mayor JB Whitten called for comment from the public.
15. Adjournment
Mayor JB Whitten adjourned the meeting at 6:58 p.m.
Minutes approved this __ day of __, 2024.
_____________________________________
JB Whitten
Mayor
Maryanne Girard
City Clerk
Proper Notice having been duly given
Page 54 of 97
CITY OF CRESTVIEW Item # 7.1.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Second reading
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Tim Bolduc, City Manager
DATE: 4/4/2024
SUBJECT: Ordinance 1966 - Smoking in Twin Hills Park
BACKGROUND:
HB 105 was approved by Governor DeSantis on June 24, 2022, allowing counties and municipalities to restrict
smoking within parks that they own, or parks within a municipal jurisdiction that are owned by the County,
where there is no conflict with a county ordinance. Previously, smoking restrictions were entirely preempted to
the State. This change in Chapter 386.209 of the Florida Statute does not allow municipalities or counties to
further restrict the smoking of unfiltered cigars.
DISCUSSION:
An ordinance was previously considered by the City Council to ban smoking within all parks within the City,
pursuant to the change in statute. At that time, the Council decided not to move forward with the ordinance as it
was written. Upon further consideration, staff has drafted an ordinance that proposes to ban smoking within
Twin Hills Park, providing for designated smoking areas within the park, and to be posted by the City.
A preliminary exhibit designating smoking areas in the park has been provided for discussion or approval.
This ordinance was approved by the City Council at the March 25th City Council Meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
There is no expected financial impact upon the City resulting from the proposed ordinance.
RECOMMENDED ACTION
Page 55 of 97
Staff requests a motion to adopt Ordinance 1966 on Second Reading.
Attachments
1. Ordinance 1966 - Smoking in Twin Hills Park
2. Twin Hills Designated Smoking Areas - Revised
Page 56 of 97
ORDINANCE: 1966
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR AUTHORITY; PROVIDING FOR AMENDING
CHAPTER 58 OF THE CODE OF ORDINANCES TO PROHIBIT
SMOKING WITHIN TWIN HILLS PARK AS AUTHORIZED BY
CHAPTER 386.209 OF THE FLORIDA STATUTES; PROVIDING FOR
FILING OF THIS ORDINANCE WITH THE CLERK OF THE CIRCUIT
COURT OF OKALOOSA COUNTY; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, Chapter 386.209 of the Florida Statutes formerly preempted the regulation of smoking to
the State of Florida; and
WHEREAS, Citizens that currently utilize outdoor recreational facilities within the City limits are subject
to unhealthy secondhand smoke from inconsiderate smokers; and
WHEREAS, a report by the United States Department of Health and Human Services, Surgeon General
states that tobacco smoke contains over 7,000 chemicals, including hundreds that are toxic and up to 69 that are
known to cause cancer, and exposure to secondhand smoke can cause numerous health problems and has been
linked to cancer and other fatal diseases; and
WHEREAS, the staff analysis published for House Bill (HB) 105 references studies from United Health
Foundation, America’s Health Rankings, the Centers for Disease Control and Prevention, and others regarding
the impact that smoking has on the health of citizens; and
WHEREAS, the Center of Disease Control states secondhand smoke is generally defined as smoke from
burning tobacco products or smoke that is exhaled by a tobacco smoker; and
WHEREAS, the as reports referenced in the staff analysis for HB 105 further states that exposure to
secondhand smoke can cause health problems and has been causally linked to cancer and other fatal diseases.
Studies suggest that secondhand smoke in crowded outdoor areas can cause concentrations of air contaminants
comparable to those caused by indoor smoking; and
WHEREAS, state law prior to FY 2022-2023 prohibited cities and counties from establishing reasonable
smoke-free zones or designated smoking areas so that citizens can enjoy recreational facilities without
encountering dangerous secondhand smoke; and
WHEREAS, HB 105, as amended, passed the Florida Legislature on March 2, 2022, and was adopted by
the Governor on June 24, 2022, becoming effective on July 1, 2022; and
WHEREAS, the City Council determines a public health and safety need to prohibit smoking within
certain areas within certain City parks.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
Page 57 of 97
SECTION 1 - AUTHORITY. The authority for enactment of this ordinance is Chapter 166.021, Florida
Statutes, Section 386.209 of the Florida Statutes, and Section 2 of the City Charter.
SECTION 2 – AMENDMENT OF CODE OF ORDINANCES SECTION 58-1 – USE
REGULATIONS. Section 58-1 of the City of Crestview shall be amended as follows:
(18) Smoking in Twin Hills Park Prohibited. Smoking and/or the use of vapor-generating devices
within the boundaries of Twin Hills Park is prohibited as authorized by Chapter 386.209, F.S.,
except for designated smoking areas posted by the City. Unfiltered cigars are exempt from this
provision.
SECTION 3 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk
of Circuit Court of Okaloosa County and with the Florida Department of the State.
SECTION 4 - SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 - SCIVENER'S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 - ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 - REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 8 - EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the __ day of
_________________, 2024.
Approved by me this __ day of ________________, 2024.
______________________________________
J. B. Whitten
Mayor
ATTEST:
_____________________________________
Page 58 of 97
Maryanne Girard
City Clerk
Page 59 of 97
ORDINANCE 1966
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR AUTHORITY; PROVIDING FOR AMENDING
CHAPTER 58 OF THE CODE OF ORDINANCES TO PROHIBIT
SMOKING WITHIN TWIN HILLS PARK AS AUTHORIZED BY
CHAPTER 386.209 OF THE FLORIDA STATUTES; PROVIDING FOR
FILING OF THIS ORDINANCE WITH THE CLERK OF THE CIRCUIT
COURT OF OKALOOSA COUNTY; PROVIDING FOR SEVERABILITY;
PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF ALL ORDINANCES
OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Chapter 386.209 of the Florida Statutes formerly preempted the regulation
of smoking to the State of Florida; and
WHEREAS, Citizens that currently utilize outdoor recreational facilities within the City
limits are subject to unhealthy secondhand smoke from inconsiderate smokers; and
WHEREAS, a report by the United States Department of Health and Human Services,
Surgeon General states that tobacco smoke contains over 7,000 chemicals, including hundreds that
are toxic and up to 69 that are known to cause cancer, and exposure to secondhand smoke can
cause numerous health problems and has been linked to cancer and other fatal diseases; and
WHEREAS, the staff analysis published for House Bill (HB) 105 references studies from
United Health Foundation, America’s Health Rankings, the Centers for Disease Control and
Prevention, and others regarding the impact that smoking has on the health of citizens; and
WHEREAS, the Center of Disease Control states secondhand smoke is generally defined
as smoke from burning tobacco products or smoke that is exhaled by a tobacco smoker; and
WHEREAS, the as reports referenced in the staff analysis for HB 105 further states that
exposure to secondhand smoke can cause health problems and has been causally linked to cancer
and other fatal diseases. Studies suggest that secondhand smoke in crowded outdoor areas can
cause concentrations of air contaminants comparable to those caused by indoor smoking; and
WHEREAS, state law prior to FY 2022-2023 prohibited cities and counties from
establishing reasonable smoke-free zones or designated smoking areas so that citizens can enjoy
recreational facilities without encountering dangerous secondhand smoke; and
WHEREAS, HB 105, as amended, passed the Florida Legislature on March 2, 2022, and
was adopted by the Governor on June 24, 2022, becoming effective on July 1, 2022; and
Page 60 of 97
WHEREAS, the City Council determines a public health and safety need to prohibit
smoking within certain areas within certain City parks.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS
FOLLOWS:
SECTION 1 - AUTHORITY. The authority for enactment of this ordinance is Chapter 166.021,
Florida Statutes, Section 386.209 of the Florida Statutes, and Section 2 of the City Charter.
SECTION 2 – AMENDMENT OF CODE OF ORDINANCES SECTION 58-1 – USE
REGULATIONS. Section 58-1 of the City of Crestview shall be amended as follows:
(18) Smoking in Twin Hills Park Prohibited. Smoking and/or the use of vapor-
generating devices within the boundaries of Twin Hills Park is prohibited as
authorized by Chapter 386.209, F.S., except for designated smoking areas posted
by the City. Unfiltered cigars are exempt from this provision.
SECTION 3 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance
with the Clerk of Circuit Court of Okaloosa County and with the Florida Department of the State.
SECTION 4 - SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this
ordinance or the application thereof to any person or circumstance is held invalid or
unconstitutional, such finding shall not affect the other provisions or applications of this ordinance
which can be given effect without the invalid or unconstitutional provision or application, and to
this end the provisions of this ordinance are declared severable.
SECTION 5 - SCIVENER'S ERRORS. The correction of typographical errors which do not
affect the intent of this Ordinance may be authorized by the City Manager or the City Manager’s
designee, without public hearing, by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 - ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be
liberally construed in order to effectively carry out the purposes hereof which are deemed not to
adversely affect public health, safety, or welfare.
SECTION 7 - REPEAL OF CONFLICTING CODES, ORDINANCES, AND
RESOLUTIONS. All Charter provisions, codes, ordinances and resolutions or parts of charter
provisions, codes, ordinances and resolutions or portions thereof of the City of Crestview, in
conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict.
SECTION 8 - EFFECTIVE DATE. This ordinance shall take effect immediately upon its
adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the __ day of
_________________, 2024.
Approved by me this __ day of ________________, 2024.
Page 61 of 97
______________________________________
J. B. Whitten
Mayor
ATTEST:
_____________________________________
Maryanne Girard
City Clerk
Page 62 of 97
Twin Hills ParkDesignated Smoking Areas
Page 63 of 97
CITY OF CRESTVIEW Item # 8.1.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: 1st reading no PDB
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Nicholas Schwendt, CDS Planning Administrator
DATE: 4/4/2024
SUBJECT: Ordinance 1967 Comprehensive Fee Schedule Amendment (Parks & Recreation)
BACKGROUND:
The City updates the Comprehensive Fee Schedule annually, at a minimum. Often there are additional
amendments that need to be made throughout the year to create new fees, revise existing fees, or clarify such
fees.
DISCUSSION:
The revisions included in this fee schedule amendment include the clarification of fees pertaining to Fairview
Center (rather than Allen Park Community Center, as it was previously lableled), the revision/addition of
deposits for events with alcohol at Spanish Trail Amphitheater and Fairview Center, additional rates for longer
rental timeframes at Fairview Center and Twin Hills Gymnasium, and a simplification of Youth Sports
registration fees.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of
public services
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
The amendments to this fee schedule reflect the cost necessary to provide the services referenced therein. These
amendments should not result in any additional financial impact to the City.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve Ordinance 1967 on first reading and move to second reading for
adoption.
Page 64 of 97
Attachments
1. Attachment 1 - Parks and Recreation Fee Revisions
Page 65 of 97
ORDINANCE: 1967
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR AN AMENDMENT UPDATING THE PARKS AND
RECREATION SECTION OF THE COMPREHENSIVE FEE
SCHEDULE; PROVIDING FOR FILING OF THIS ORDINANCE WITH
THE CLERK OF THE CIRCUIT COURT OF OKALOOSA COUNTY;
PROVIDING FOR AUTHORITY; PROVIDING FOR SEVERABILITY;
PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR
LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF
CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the imposition of fees is a product of the City of Crestview’s home rule power;
WHEREAS, the City Council of the City of Crestview finds that the collection of fees in an important
measures which ensures that the City may continue to responsibly provide a variety of services to the public; and
WHEREAS, the City Council of the City of Crestview finds that it is necessary to amend the
Comprehensive Fee Schedule to provide for fees that adequately provide the City the ability to continue to
provide services to the public.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS:
SECTION 1 – AUTHORITY. The City Council of the City of Crestview has authority to adopt this Ordinance
pursuant to Section 166.021 and Section 163.31801, Florida Statutes and Article I, Section 2 of the City Charter.
SECTION 2 – COMPREHENSIVE FEE SCHEDULE AMENDMENT. The Parks and Recreation section of
the Comprehensive Fee Schedule is hereby amended as attached (Attachment 1).
SECTION 3 - FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk
of the Circuit Court of Okaloosa County and with the Florida Department of State.
SECTION 4 - SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 - SCIVENER'S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 - ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 - REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter
provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or
Page 66 of 97
portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to
the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. This ordinance shall become effective upon adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 22nd day of April 2024.
Approved by me this 22nd day of April 2024.
______________________________________
J. B. Whitten, Mayor
ATTEST:
_____________________________________
Maryanne Girard, City Clerk
Page 67 of 97
Parks and Recreation
Category Fee Description Current Rate Implemented
Attendant Fees** Apply to all indoor rentals, 4-hour minimum $25.00 per hour Ordinance 1949
Before and After Hours Before 8:00am (no earlier than 6:00am)
After 10:00pm (no later than 1:00am)
$25 per hour Ordinance 1949
Governmental Rates (8 Hour Day)
(Schools, Chambers, Governmental
Agencies)
Inside Okaloosa County
Outside Okaloosa County
$150, $20 per hour
after 8 hours
$250, $20 per hour
after 8 hours
Resolution 2022-21
Early Setup and Late Tear Down
(Subject to Availability) The Day before or after an event $100.00 per day Resolution 2022-21
Spanish Trail Amphitheater
Deposit
Alcohol (Non-profit only may sell alcohol)
$100
$200
$300
Resolution 2020-
13Ordinance 1967
0-2 Hours $75 Resolution 2020-13
2-4 Hours $150 Resolution 2020-13
4-8 Hours $200 Resolution 2020-13
8+ Hours $300 Resolution 2020-13
2 Day Rental (1st day up to 8 hours, 2nd day
all day)
$400 Resolution 2020-13
Senior Center (attendant fee
applies)
Deposit $25 Resolution 2022-21
Per Hour $10 Resolution 2022-21
Pavilions / Gazebo (Includes all
pavilions at OSTP & Twin Hills and
the gazebo at Twin Hills)
All Day $10 Resolution 2020-13
Allen Park Deposit $0 Resolution 2020-13
Per Day $25 Resolution 2020-13
Twin Hills Gymnasium
*Attendant fee applies
(NOT included in above prices)
Deposit $50 Resolution 2020-13
0-2 Hours $150 Resolution 2022-21
2-4 Hours $300 Resolution 2022-21
4-8 Hours $560 Resolution 2022-21
8+ Hours $700 Ordinance 1967
2 Day Rental $850 Ordinance 1967
Library – Conference Room (rental
must be made through library)
First Hour $50 Ordinance 1949
Per Hour
(not to exceed $75 per day)
$10 for Nonprofit/
$25 for all other Ordinance 1949
All Fields (Twin Hills – Football,
Spanish Trail Park & Durrell Lee –
Softball/Baseball)
Deposit $50 Resolution 2020-13
Per Hour $10 Resolution 2020-13
Per Hour for Lights $25 Resolution 2020-13
All Food/Craft Vendor Spaces
Per Space/240v $25 Resolution 2020-13
With Electricity/Water $30 Resolution 2020-13
Bleacher Delivery Each $250 Resolution 2020-13
Community Center (Rates include
attendant to open and close)***
$100 per day for additional
consecutive days
Deposit
Alcohol (Non-profit only may sell alcohol)
$200
$300 Resolution 2022-21
City Resident, 0-4 Hours* $280 Resolution 2022-21
City Resident, 4-8 Hours* $380 Resolution 2022-21
City Resident, 8+ Hours* $480 Resolution 2022-21
City Resident, 2 -day rental* $580 Resolution 2022-21
Non-city Resident, 0-4 Hours $380 Resolution 2022-21
Non-city Resident, 4-8 Hours $480 Resolution 2022-21
Non-city Resident, 8+ Hours $580 Resolution 2022-21
Non-city Resident, 2 Day Rental $680 Resolution 2022-21
*Non-consecutive rentals will receive a 20% discount (deducted from original rental price); no more than 12 non-
consecutive bookings per year will be allowed.
Page 68 of 97
Page 2 of 4 Comprehensive Fee Schedule, Amended December 11, 2023
**The City reserves the right to assess additional attendant fees as needed.
Category Fee Description Current Rate Implemented
Warriors Hall (Rates include
attendant to open and
close)***
$100 per day for additional
consecutive days
Deposit
Alcohol (Non-profit only may sell alcohol)
$200
$300 Resolution 2022-21
City Resident, 0-4 Hours* $180 Resolution 2022-21
City Resident, 4-8 Hours* $280 Resolution 2022-21
City Resident, 8+ Hours* $380 Resolution 2022-21
City Resident, 2 Day Rental* $480 Resolution 2022-21
Non-city Resident, 0-4 Hours $280 Resolution 2022-21
Non-city Resident, 4-8 Hours $380 Resolution 2022-21
Non-city Resident, 8+ Hours $480 Resolution 2022-21
Non-city Resident, 2 Day Rental $580 Resolution 2022-21
Allen Park
CommunityFairview Center
(Rates include attendant to
open and close)
Deposit:
Deposit with aAlcohol (Non-profit only may sell
alcohol)
$50200
$300 Resolution 2022-21
Ordinance 1967
City Resident: 0-4 hours
City Resident: 4-8 hours
City Resident: 8+ hours
$75
$125
$175
Resolution 2022-21
Ordinance 1967
Non-city Resident: 0-4 hours
Non-city Resident: 4-8 hours
Non-city Resident: 8+ hours
$100
$150
$200
Resolution 2022-21
Ordinance 1967
Meeting Rooms
Mtg. Rooms B1 or B2:
First 2 hrs.
First 4 hrs.
Additional Hours
Capacity
$40
$60
$25
25
Resolution 2020-13
Mtg. Room B:
First 2 hrs.
First 4 hrs.
Additional Hours
Capacity
$40
$60
$30
50
Resolution 2020-13
Mtg. Room C:
First 2 hrs.
First 4 hrs.
Additional Hours
Capacity
$40
$60
$30
50
Resolution 2020-13
* Meeting Room rentals will be unavailable during Community Center Functions
Special Event Permit
Application fee
Barricade Fee (Includes Delivery & Setup)
Street Cleanup
Police Presence
Parade Traffic Plan
Trash Receptacle (each)
Electrician Fee (hourly)
Stage Rental Set-up
Bleacher Rental Set-up
Dumpster Rental
Dumpster Rental
Street Sweeper
Utility Service Worker (per hr)
Laborer (per hr)
Port-a-Toilets reg/handicap
Hand Washing Station
$100
$175
$500
$30 per hr/per
officer
$15
$65
$200
$150
$250
20 YD – Pull
$300/Disposal $95 ton
30 YD – Pull -
$400/Disposal $95 ton
$500
$23.77
$50/$75
$50/$75
$75
Ordinance 1957
Page 69 of 97
Page 3 of 4 Comprehensive Fee Schedule, Amended December 11, 2023
Special Event Penalty
Security violation
Custodial service violation
Alcohol use without permit
Left over signage
$1000
$200
$300
$5 per sign
Ordinance 1949
Entertainment/Amusement
Circus $300
Ordinance 1949 Promotors $300
Carnival $300
Category Fee Description Current Rate Implemented
Youth Sports Registration
City Resident -First Child
-Second Child
-Third Child
-Fourth Child
-Fifth Child
$60
$50 (total $110)
$40 (total $150)
$40 (total $190)
$40 (total $230) Ordinance 19567 County Resident – First Child
-Second Child
-Third Child
-Fourth Child
-Fifth Child
$65
$55 (total $120)
$45 (total $165)
$45 (total $210)
$45 (total $255)
Cheer (per child) $65
Penalty for violation of
Chapter 58 – Parks and
Recreation
“Any person convicted of any violation under this
chapter shall be punished…” [See Section 58-3 for
full scope of fine]
$50.00 Resolution 2020-13
*Proof of City residency required
**The City reserves the right to assess additional attendant fees as needed
***Multiple Bookings – non-consecutive days will receive a 20% discount (no more than 12 non-consecutive bookings
allowed per year)
Page 70 of 97
Page 4 of 4 Comprehensive Fee Schedule, Amended December 11, 2023
Library
Category Fee Description Current Rate Implemented
Membership
Library Cards – Okaloosa County Residents 1st Card is Free Resolution 2020-13
Replacement Cards $2.00 Resolution 2020-13
12-month Out of Network (Not otherwise
eligible for library services
$60.00 per
person/year
Resolution 2020-13
6-month out-of-network (Not otherwise
eligible for library services)
$30.00 per
person/6 months
Resolution 2020-13
In-network , non-resident $40.00 per
family/year
Ordinance 1949
Note:
Resident: a person living in Okaloosa County, or a non-resident property owner who pays
ad valorem taxes to Okaloosa County
Out-of-network: non-resident persons who do not physically reside in Okaloosa County or
the Panhandle Library Access Network (PLAN) service area. Post office boxes and
mailbox rental business addresses are not accepted as proof of residen ce, Non-resident
memberships must be purchased in-person at a member library location.
In-network: non-resident persons living in the service area of the PLAN. Libraries in these
counties contribute toward PLAN services available to Okaloosa County residents.
Includes: Escambia, Santa Rosa, Walton, Holmes, Washington, Bay, Jackson, Calhoun,
Gulf, Gadsden, Liberty, Franklin, Leon, Wakulla, and Jefferson counties.
Service and Convenience Items
Copies (black &white only) $0.15 per page Resolution 2020-13
Faxes (sending or receiving, except for
ACCESS Florida)
$1.00 per page Resolution 2020-13
Jump drives (4GB) $7.00 each Resolution 2020-13
Earbuds $1.00 each Resolution 2020-13
Miscellaneous Fees
Replaced CD/DVD cases $2.00 Resolution 2020-13
Lost/damaged items Cost of item or
replacement in
kind
Resolution 2020-13
Telescope lost or damaged $200.00 Resolution 2020-13
Miscellaneous Repair or Processing $2.00 Resolution 2020-13
Page 71 of 97
CITY OF CRESTVIEW Item # 10.1.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Carlos Jones, Assistant Director
DATE: 4/4/2024
SUBJECT: Barge - Sewer System Hydraulic Modeling, Phase 2 Task Order
BACKGROUND:
Barge Design was contracted to complete hydraulic sewer modeling for our City. This task order will initiate
phase 2 of this operation.
DISCUSSION:
This project is a continuation of Phase 1 and will provide the city with an updated GIS system with the known
features, delineated as pump station basins that can be used to evaluate the existing system (for superfluous
inflows) and help the city plan for the future. The scope of services is summarized into the following major
tasks: Task 1 – Sewer GIS Updates Task 2 – Sewer Data Collection and Review Task 3 – Preliminary Model
Assembly Task 4 – Preliminary Sewer Basin Infrastructure Plan Development. The attached map shows phase
2 in pink, and as shown, it will be the most extensive of all phases, and includes the greater downtown areas of
the City.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Page 72 of 97
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
The cost associated with this request is $427,000. Funding is available in Sewer Impact Fees.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve Phase 2 of this hydraulic modeling project.
Attachments
1. Phase 2 TO City Wide Sewer Model signed
Page 73 of 97
Task Order No. 2024-2
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, Florida
March 27, 2024
Page 1 of 1
City of Crestview, Florida
Task Order 2024-2
Sewer System Hydraulic Modeling, Phase 2
This Task Order, effective the date last signed below, by and between City of Crestview,
Florida (City) and Barge Design Solutions, Inc. (Barge) for the Sewer System Hydraulic
Modeling, Phase 2 (Project) is in accordance with the terms and conditions of the Professional
Engineering Continuing Services Contract dated May 11, 2021, as renewed/extended August
12, 2022, and as amended January 9, 2023 (Agreement), all of which terms and conditions are
incorporated herein by reference.
The Project is described in Exhibit A – Scope of Services, attached.
For performance of the Project authorized under this Task Order, Client agrees to pay Barge
for time worked on the project by various personnel plus applicable outside services and other
expenses properly charged to the project in accordance with Exhibit B – Schedule of
Standard Charges. The estimated cost to perform the scope of work as defined in Exhibit A is
$427,000.00. The budget status will be summarized monthly in our progress report and invoice
submittal.
City of Crestview, Florida Barge Design Solutions, Inc.
By:
By:
Printed
Name:
Printed
Name:
Title:
Title:
Address:
Address:
Date Signed: Date Signed:
Kevin W. Kennoy, P.E.
Vice President
March 27, 2024
600 Grand Boulevard, Suite 302Miramar Beach, FL 32550
Page 74 of 97
Exhibit A, Scope of Work
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, FL
March 27, 2024
March 27, 2024
Sewer System Hydraulic Modeling, Phase 1, City of Crestview, FL Page 1 of 9
Barge Design Solutions, Inc. (Barge) is proposing the following scope of services for the City of
Crestview, Florida (Client) to provide hydraulic modeling and planning services for Phase 2 of the
Sewer System Hydraulic Modeling Project, in accordance with Task Order No. 2024-2. The scope
of work is presented in the following elements:
I. Project Description
II. Scope of Services
III. Project Schedule
I. Project Description
The City of Crestview Sewer Division manages and operates a wastewater collection,
transmission, and treatment system. The system is divided into four major basins that can
each be divided into subbasins that contribute flow to a pump station (see Figure 1).
Crestview currently has approximately 80 active lift stations and several planned or private
lift stations. Phase 2 includes providing sewer basin infrastructure planning support to map
lift stations and their contributing collection system, for a part of the system.
This project is a continuation of Phase 1 and will provide the Client with an updated GIS
system with the known features, delineated as pump station basins that can be used to
evaluate the existing system (for superfluous inflows) and help the Client plan for the future.
Discussions with the Client and review of the Client’s existing GIS information have been
the sources of information for determining the tasks and estimated level of effort for this
task order. Given the preliminary nature of the information, the level of effort may change
as new information is obtained. The budget status will be summarized monthly in our
progress report and invoice submittal.
II. Scope of Services
The scope of services is summarized into the following major tasks:
Task 1 – Sewer GIS Updates
Task 2 – Sewer Data Collection and Review
Task 3 – Preliminary Model Assembly
Task 4 – Preliminary Sewer Basin Infrastructure Plan Development
Page 75 of 97
Exhibit A, Scope of Work
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, FL
March 27, 2024
March 27, 2024
Sewer System Hydraulic Modeling, Phase 1, City of Crestview, FL Page 2 of 9
Figure 1, Crestview Sewer System
Page 76 of 97
Exhibit A, Scope of Work
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, FL
March 27, 2024
March 27, 2024
Sewer System Hydraulic Modeling, Phase 1, City of Crestview, FL Page 3 of 9
The following sections provide a description of the purpose, activities, deliverables, and
assumptions anticipated for each of the tasks. Throughout the project, Barge will manage the
activities of our staff and subconsultants, coordinate monthly status meetings with the Client’s staff,
and submit monthly invoices with updated schedules and cost projections as applicable.
Task 1 – Sewer GIS Updates
This task will update the newly obtained condition assessment data in the Client’s GIS
system per the recommended standards in Phase 1. The updates will include the GIS
features defined in Phase 1 under this Task Order. Barge will provide the following
services:
• Meet with Client staff to review its current GIS (to take place during the project
kickoff meeting).
• Update the GIS databases in a similar structure periodically as more data is
obtained.
Meetings:
The following meetings will be conducted as part of this task:
• GIS review meeting prior to the final deliverable of data.
Deliverables:
The following deliverables will be provided as part of this task:
• Presentation and incorporation of data.
Task 2 – Sewer Data Collection and Review
After reviewing infrastructure and operational data as obtained in Phase 1, Barge will
assess data gaps for the areas under Phase 2. Additional data required will be flagged for
collection. This Task Order is based on an assessment of the service area of the North and
South Basin, however, if possible, additional data may be collected if permissible within the
project budget.
As part of this task, Barge will collect information for sewer system features within the
described service area as required for the assembly of the model, including installed
metered data for up to 12 meters throughout the entire system. The data collection task
includes the following activities:
1. System connectivity and attributes will be developed by collecting data on the
sewer system manholes and structures necessary to complete a contiguous
sewer system network within the North Basin service area. Service laterals and
other private assets are excluded from this survey.
Page 77 of 97
Exhibit A, Scope of Work
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, FL
March 27, 2024
March 27, 2024
Sewer System Hydraulic Modeling, Phase 1, City of Crestview, FL Page 4 of 9
2. Barge’s data collection will include a level and format of data that allows for
incorporation into (1) GIS software, (2) modeling software, (3) future sewer
maintenance planning, and (4) future hydraulic capacity analyses. Collection of
the attributes to allow for these future benefits only adds a small amount of effort
when already visiting a sewer structure for inventory purposes. Barge proposes
to collect/develop the following attributes for the manholes and structures.
a. Unique facility identifier
b. Photograph of location, photograph of interior, photograph inside connecting
pipes
c. Survey-grade horizontal coordinates (x, y) and elevation data (z) (rim
elevation for structures and invert elevation of pipes)
d. Sewer structure type
e. Dimensions for connecting pipes
f. Flow direction for connecting pipes
g. Condition assessment – include a condition grade of structures (assessed
from ground level) while collecting the field data that can be used to prioritize
future maintenance planning activities. The proposed format will follow a
simplified NASSCO based format:
i. Grade 0: The asset is in excellent condition and has no documented
defects. It is similar to that of new construction with no installation
defects. This asset is at or near the beginning of its design life.
ii. Grade 1: The asset is in good condition with only minor installation
defects or defects which are minor in nature as a result of its service
life so far. This asset is expected to have 20 or more years of
remaining service life.
iii. Grade 2: The asset is in moderate condition with several minor
defects. These minor defects, although not currently affecting its
intended use, will likely impact the overall length of the asset’s
service life. This asset is expected to have 10-20 years of remaining
service life.
iv. Grade 3: The asset is in fair condition and has one or more moderate
defects, but such defect(s) do not appear to be ones that would be
considered being of imminent risk of failure. This asset is less than
10 years from the end of its useful or design life.
Page 78 of 97
Exhibit A, Scope of Work
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, FL
March 27, 2024
March 27, 2024
Sewer System Hydraulic Modeling, Phase 1, City of Crestview, FL Page 5 of 9
v. Grade 4: Although the asset is partially or fully serving its intended
purpose, the asset is in poor condition and has significant defects
which are of imminent risk of failure. Failure may occur at any time
resulting in this asset being upgraded to a Grade 5. This asset is at
the end of its useful or design life.
vi. Grade 5: The asset has already failed and is no longer serving its
intended purpose. This asset has already surpassed its useful or
design life.
h. Crews will be formed with one Barge employee and one Client employee.
The Client employee will have the use of a City of Crestview truck. Barge will
provide the survey equipment (including pole camera). The crews will be
equipped with mobile devices capable of storing referenced attributes based
on the GIS schema developed in Phase 1. Spatially enabled photographs
will be taken with the device to automatically tie-in with the data form. Data
collection tasks are anticipated to include:
i. Collect field data using GPS equipment.
ii. Conduct systematic spot-checks and compare surveyed data to
existing GIS data.
iii. Format the collected information for incorporation into the Client’s
GIS database.
iv. Transfer to the Client for continued use.
v. Produce overview maps indicating extent of inventory.
i. Barge will provide and install, through its subconsultants, up to 12 flow
monitoring devices at pre-selected pump stations for temporary flow
monitoring. The flow monitoring is anticipated to be for a three-month period,
pending weather that will provide usable data. The flow monitoring will occur
throughout the City’s entire collection system simultaneously.
j. Barge will perform draw-down tests for the pump stations included in the
described area.
Meetings:
The following meetings will be conducted as part of this task:
• Kickoff-Meeting (includes Data Collection Review and Model Development)
• Up to two Microsoft Team Meetings, as needed, during the data collection
task
Page 79 of 97
Exhibit A, Scope of Work
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, FL
March 27, 2024
March 27, 2024
Sewer System Hydraulic Modeling, Phase 1, City of Crestview, FL Page 6 of 9
Deliverables:
The following deliverables will be provided as part of this task:
• Final deliverable of a single geodatabase containing the up-to-date data of
the pilot area of the sewer system. This information will be in a usable format
for future system analyses. This will contain the information listed in a.
through g.
Assumptions:
The following assumptions are applicable to the above scope of services:
• The North Basin is assumed to have approximately 660 manholes. This
scope includes a maximum of 1,100 manholes encompassing the North
Basin and part of the South Basin.
• Barge will require access to manholes from 7am – 7pm during weekdays.
• Notices will be sent out by the Client to property owners that have manholes
located on their property.
• The sewer system to be inventoried has right-of-way access and no entry to
private property is required.
• Private manholes or manholes belonging to other utility companies will not
be surveyed.
• Barge personnel will not be entering manholes or confined spaces to collect
assessment data; pipe sizes, materials, and other attributes will be
determined based on a visual inspection from the ground surface, outside of
the manhole.
• This survey includes collection of assets that are on the mainline gravity
sewer system; clean outs and lateral pipes will not be located unless they
are visible inside of the manhole structure.
• Client will provide access to lift stations and assist in operating the pumps for
performing drawdown tests (up to three tests).
• Client will provide available SCADA data for lift stations and any available
flow monitors.
• This scope includes three months of flow monitoring at up to 12 locations.
Additional monitoring locations or duration will be additional services.
• Inaccessible structures will be noted in the geodatabase for informational
purposes for later access and collection. A list will be developed for a
Page 80 of 97
Exhibit A, Scope of Work
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, FL
March 27, 2024
March 27, 2024
Sewer System Hydraulic Modeling, Phase 1, City of Crestview, FL Page 7 of 9
monthly coordination meeting with the Client to give the Client the
opportunity to clear the required access, after which the feature will be
revisited at the end of the basin survey.
• The basic condition assessment is assumed to be completed visually from
ground level during the field data collection with the use of a pole camera,
but without CCTV.
Task 3 – Preliminary Model Assembly
Assembly of a model for the surveyed area will be diverted to Phase 3. Modelling efforts for
this phase will be limited to map updates and structuring the data for inclusion in the model.
For this task, Barge will provide the following services:
• Flow Monitoring Data:
o Delineate monitoring areas and linear footage serving each area.
o Develop a plan for temporary flow monitoring at up to 12 monitoring sites.
o Implement temporary flow monitoring program.
o Collect confirmation data by the flow monitoring vendor one week after
installation.
o Collect 5-minute (or shorter interval) flow data by the flow monitoring vendor
on their web service.
o Service the monitors and rainfall gauges for up to three months by the flow
monitoring vendor.
o Identify dry-weather periods.
o Develop diurnal flow patterns for flow monitoring locations.
o Identify rainfall events for further analysis. Optimally, the rainfall event will be
isolated (with at least 72 hours preceding dry conditions), large enough to
show a system response and widespread so that all flow monitors and rain
gauges experience a response.
• The wastewater system hydraulic model for the pilot area will be developed using
pre-selected software in consultation with Barge. The data collected in the previous
task will be used to develop the model. The model development process and
assumptions will be discussed with the Client in a workshop. Any information gaps
or issues with model development will be discussed with the Client.
Page 81 of 97
Exhibit A, Scope of Work
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, FL
March 27, 2024
March 27, 2024
Sewer System Hydraulic Modeling, Phase 1, City of Crestview, FL Page 8 of 9
o Manhole invert and rim elevations will be based on survey data collected
during the project and input into GIS. This GIS infrastructure data will be
imported into the model.
o Manning’s roughness for sewers will be based on pipe material (where
available) and adjusted as needed during the model calibration.
o C-factors for force mains will be based on pipe material and age and
adjusted as needed during the model calibration.
o Force main alignment will be imported from GIS data.
o Locations of high points as well as rising and falling sections will be obtained
from record drawings.
o Manufacturer pump curves supplied by the Client will be used to define
pumps in the model. Drawdown testing, where available, will be used to
validate the pump curves.
o As-built drawings will be used to input area and depth for wet wells.
Meetings:
The following meetings will be conducted as part of this task:
• System Evaluation Workshop
• Up to three additional Microsoft Team Meetings, as needed, during system
evaluation
Deliverables:
The following deliverables will be provided as part of this task:
• Flow Monitoring Database
Assumptions:
The following assumptions are applicable to the above scope of services:
• The Client will provide as built or record drawings for all force mains to be included
in the model.
• Barge will provide, install, and maintain up to 12 hybrid lift station flow monitors with
level sensors for constant speed monitors for the temporary study.
• Where data are unavailable or not attainable in a timely manner, the infrastructure
will be included in the model as inactive elements. These elements can be
activated when data is available to input into the model.
Page 82 of 97
Exhibit A, Scope of Work
Sewer System Hydraulic Modeling, Phase 2
City of Crestview, FL
March 27, 2024
March 27, 2024
Sewer System Hydraulic Modeling, Phase 1, City of Crestview, FL Page 9 of 9
Task 4 – Preliminary Sewer Basin Infrastructure Plan Development
Barge will connect the parcel development densities using GIS tools to the newly obtained
sewer data to identify areas within each sewer basin that have likely potential for future
development.
Meetings:
The following meetings will be conducted as part of this task:
• Up to two Microsoft Team Meetings, as needed, during the Plan
development task
Deliverables:
• Updated Database containing future flow sub-catchments
Assumptions:
The following assumptions are applicable to the above scope of services:
• Detailed opinions of probable construction costs are assumed not to be part
of this scope.
III. Project Schedule
The preliminary project schedule for the described activities is shown in the table below.
Approximate durations are shown in calendar days after Notice to Proceed, from the
previous sequential task. All dates are based on timely receipt of field and Client-supplied
data and may be adjusted after data is received.
Tasks Duration
(Calendar Days)
Sewer System Hydraulic Modeling, Phase 2 240 days total
Task 1 – Sewer GIS Review 240
Task 2 – Sewer Data Collection and Review 240
Task 3 – Preliminary Model Assembly 240
Task 4 – Preliminary Sewer Basin Infrastructure Plan
Development 240
Page 83 of 97
CITY OF CRESTVIEW Item # 10.2.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 4/4/2024
SUBJECT: Appointment of Mayor Pro-Tempore
BACKGROUND:
Per the Charter, the City Council shall select from among its members a Mayor Pro-Tempore. The Mayor Pro-
Tempore shall serve in the absence or disability of the mayor, preside over the meetings of the City Council and
perform all the duties and exercise all authority of the mayor. The Mayor Pro-Tempore shall retain all voting
privileges of an elected member of the City Council.
DISCUSSION:
Appointment of a Council member to serve as the Mayor Pro-Tempore for one year.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
N/A
Page 84 of 97
RECOMMENDED ACTION
A motion to appoint a Mayor Pro-Tempore to serve for one year beginning April 8, 2024.
Attachments
None
Page 85 of 97
CITY OF CRESTVIEW Item # 10.3.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Nicholas Schwendt, CDS Planning Administrator
DATE: 4/4/2024
SUBJECT: Adoption of Affordable Housing Advisory Committee Recommendations
BACKGROUND:
In April of last year, the City of Crestview took the steps necessary to establish an Affordable Housing
Advisory Committee (AHAC), pursuant to the statutory requirements for participation in the State Housing
Initiative Partnership (SHIP) program.
Per those same statutory standards, and due to the size of our allocation, the AHAC is required to meet only
once to carry out the responsibilities enumerated in the statute. Per Florida Statutes Sec. 420.9076, the AHAC
is responsible for reviewing and evaluating local plans, policies, procedures, land development regulations, the
Comprehensive Plan, and other aspects of the City of Crestview housing activities that impact the production of
affordable housing. Additionally, the AHAC is specifically directed by statute to consider and evaluate the
implementation of the incentives set out at Florida Statutes, Sec. 420.9076(a)-(k).
DISCUSSION:
The attached report, based on a template provided by the Florida Housing Finance Committee, evaluates the
above as required by statute, and consolidates it into a concise format. IThere are not any recommendations
formed to adopt any new incentive strategies, but there are recommendations for the City to implement the
provisions of certain strategies via amendments to the Comprehensive Plan and Land Development Code.
These include adoption of a requirement to consider the effect of code and policy changes as it pertains to the
cost of housing, adoption of density bonus provisions, and adoption of expedited review of development orders
and permits for affordable housing developments. The report also provides a general timeframe for the
completion of each recommended action.
The report was approved by the AHAC on March 25th, and has been forwarded for your consideration and
adoption of the recommended actions therein.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of
public services
Infrastructure- Satisfy current and future infrastructure needs
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Page 86 of 97
Opportunity- Promote an environment that encourages economic and educational opportunity
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
There is no measurable financial impact anticipated through the adoption of the proposed recommendations.
RECOMMENDED ACTION
Staff respectfully requests a motion to adopt the Affordable Housing Advisory Committee Report of
Recommendations.
Attachments
1. City of Crestview AHAC Report of Recommendations
Page 87 of 97
City of Crestview
Affordable Housing Advisory Committee
2024 Report of Recommendations
Affordable Housing Advisory Committee
Report to Board of City of Crestview
SHIP Affordable Housing Incentive Strategies
SUBMITTED TO: CITY OF CRESTVIEW CITY COUNCIL DATE SUBMITTED: ____________
SUBMITTED TO: FLORIDA HOUSING FINANCE CORPORATION DATE SUBMITTED: ____________
PREPARED BY: Nicholas Schwendt
BACKGROUND
As a recipient of State Housing Initiative Partnership funds, the City of Crestview established an Affordable Housing
Advisory Committee on April 24th, 2023, as required by the Florida Statutes, Sec. 420.9076. The AHAC is
responsible for reviewing and evaluating local plans, policies, procedures, land development regulations, the
Comprehensive Plan, and other aspects of the City of Crestview housing activities that impact the production of
affordable housing. Further, the AHAC is specifically directed by the SHIP Statute to consider and evaluate the
implementation of the incentives set out at Florida Statues, Sec. 420.9076 (4)(a)-(k). Based on the AHAC
evaluation, it may recommend to local government that it make modific ations of, exceptions to, or creation of
new plans, policies, procedures, and other governing vehicles which would encourage production of affordable
housing.
As approved by the City Council, the recommendations are used to amend the Local Housing Assistance Plan, the
local Comprehensive Plan, land development regulations, and other policies affecting affordable housing.
COMMITTEE COMPOSITION
The City Council appointed or re-appointed members to the Committee on February 26th, 2024. Florida Statutes,
Sec. 420.9076(2) lists the categories from which committee members must be selected. Each AHAC must have a
locally elected official from the county or municipality participating in the SHIP program. The locally elected official
must be a City or County Commissioner. The elected official will count as a member of the AHAC for purposes of
meeting the number of members requirements. There must be at least eight committee members, but not more
than eleven, with representation from at least six of the following categories:
(a) A citizen who is actively engaged in the residential home building industry in connection with
affordable housing.
(b) A citizen who is actively engaged in the banking or mortgage banking industry in connection with
affordable housing.
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2
(c) A citizen who is a representative of those areas of labor actively engaged in home building in
connection with affordable housing.
(d) A citizen who is actively engaged as an advocate for low-income persons in connection with
affordable housing.
(e) A citizen who is actively engaged as a for-profit provider of affordable housing.
(f) A citizen who is actively engaged as a not-for-profit provider of affordable housing.
(g) A citizen who is actively engaged as a real estate professional in connection with affordable
housing.
(h) A citizen who actively serves on the local planning agency pursuant to s. 163.3174. If the local
planning agency is comprised of the governing board of the county or municipality, the governing
board may appoint a designee who is knowledgeable in the local planning process.
(i) A citizen who resides within the jurisdiction of the local governing body making the appointments.
(j) A citizen who represents employers within the jurisdiction.
(k) A citizen who represents essential services personnel, as defined in the local housing assistance
plan.
The appointed AHAC Committee members are included here, along with their category affiliation:
Name Category Represented Date Appointed
1. Ryan Bullard Elected Official 2/26/24
2. Nitsi Bennett A citizen engaged in the residential home building industry in
connection with affordable housing.
2/26/24
3. Derek Lott A citizen engaged in the banking or mortgage banking
industry in connection with affordable housing.
2/26/24
4. Doug Shepheard A citizen who is a representative of those areas of labor
actively engaged in home building in connection with
affordable housing.
2/26/24
5. Cecil Williams A citizen who is actively engaged as a not-for-profit provider
of affordable housing.
2/26/24
6. Shannon Hayes A citizen who actively serves on the local planning agency. 2/26/24
7. Alex Barthe A citizen who represents employers within the jurisdiction. 2/26/24
8. Josh Vargason A citizen who represents essential services personnel, as
defined in the local housing assistance plan.
2/26/24
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3
AFFORDABLE HOUSING RECOMMENDATIONS
The AHAC has reviewed local government plans, policies, and procedures; ordinances; regulations; statutes; and the
comprehensive plan, among other documents applicable to affordable housing, for evaluation of their impacts on affordable
housing. Further, the AHAC has specifically considered and evaluated the strategies set out at Florida Statues, Sec. 420.9076
(4)(a)-(k). Based on this review and evaluation, the AHAC has formulated recommendations to the City Council that it
incorporate into its housing strategy certain changes designed to encourage and facilitate the production of affordable
housing.
The AHAC, from its review, consideration, evaluation, and recommendations, drafts and submits this report to the City
Council, to the Florida Housing Finance Corporation, and the Florida Housing Coalition, as the entity providing statewide
training and technical assistance for the Affordable Housing Catalyst Program, which details the scope of its work and the
resulting recommendations.
From the review and evaluation of the local government documents listed here, the AHAC makes these recommendations to
the City Council that it incorporate into its housing strategy. The AHAC has reviewed, considered, and evaluated the following
the strategies provided in the SHIP Statute at Florida Statutes, Sec. 420.9076 (4):
(a) The processing of approvals of development orders or permits for affordable housing projects is expedited to a
greater degree than other projects, as provided in s. 163.3177(6)(f)3.
(b) All allowable fee waivers provided for the development or construction of affordable housing.
(c) The allowance of flexibility in densities for affordable housing.
(d) The reservation of infrastructure capacity for housing for very-low-income persons, low-income persons, and
moderate-income persons.
(e) Affordable accessory residential units.
(f) The reduction of parking and setback requirements for affordable housing.
(g) The allowance of flexible lot configurations, including zero-lot-line configurations for affordable housing.
(h) The modification of street requirements for affordable housing.
(i) The establishment of a process by which a local government considers, before adoption, policies, procedures,
ordinances, regulations, or plan provisions that increase the cost of housing.
(j) The preparation of a printed inventory of locally owned public lands suitable for affordable housing.
(k) The support of development near transportation hubs and major employment centers and mixed -use
developments.
EXPEDITED PERMITTING
Meeting Synopsis: The City of Crestview is currently able to, and actively does adaptively respond to affordable housing
requests and provide priority handling of such applications. Expedited permitting is not addressed within the City’s
Comprehensive Plan or Land Development Code explicitly.
Existing Strategy: The processing of approvals of development orders or permits, as defined in s. 163.3164(7) and (8), for
affordable housing projects is administratively expedited to a greater degree than other projects, though the strategy is not
explicitly addressed in the Comprehensive Plan or Land Development Code.
AHAC Recommendation: Adopt, in the Comprehensive Plan and Land Development Code, language addressing the
implementation of procedures to prioritize and expedite the permitting process for developments that are considered
affordable, as defined in Chapter 420 of the State Statutes.
Schedule for Implementation: 12 months – Comprehensive Plan changes; 24 months – Land Development Code changes.
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4
FEE WAIVERS FOR AFFORDABLE HOUSING
Meeting Synopsis: The City of Crestview does not currently have a mechanism to waive water and sewer impact fees. The
only impact fees that the city currently collects are related to the City’s Water, Sewer and Stormwater Systems. The funds
for these utilities are deposited into an enterprise fund (funded solely by revenues from customers) and their fee structure is
set by regulatory guidelines, so they cannot be waived. The City is able, through various grant programs, to offset some utility-
related or other fees for affordable housing developments.
Existing Strategy: The City will continue to be proactive regarding opportunities to use grant funds to offset water and sewer
tap fees, as well as other applicable development-related fees.
AHAC Recommendation: No change, leave as is.
Schedule for Implementation: N/A
FLEXIBLE DENSITIES
Meeting Synopsis: The City does not currently address density bonus provisions for affordable housing in the Land
Development Code and Comprehensive Plan. The recently passed Live Local Act serves to circumvent density maximums in
certain zoning districts in conjunction with affordable housing projects. The City is currently working on a rewrite of its
Comprehensive Plan, which will allow the addition of density bonus provisions for affordable housing, with policy requiring
implementation in the Land Development Code as well.
Existing Strategy: The city is subject to, and follows, the statutory guidelines set forth by the Live Local Act that provide for
density flexibility across zoning districts within the city.
AHAC Recommendation: No change to adopted incentive strategies at this time. Implement density bonus provisions for
affordable housing in the Comprehensive Plan during the current rewrite process and adopt accompanying standards
within the Land Development Code after the Comprehensive Plan is complete.
Schedule for Implementation: 12 months – Comprehensive Plan changes; 24 months – Land Development Code Changes
RESERVATION OF INFRASTRUCTURE CAPACITY
Meeting Synopsis: The City of Crestview currently does not reserve capacity for any development until a development
order is issued, and there is no proactive reservation of capacity for affordable housing or any other specific type of
development. The expedition of the permitting process for affordable housing developments per 420.9076(4)(a) allows for
affordable housing developments to reach the stage of development order issuance before other projects, potentially
allowing a more favorable timeline for reservation of infrastructure capacity.
Existing Strategy: No specific strategy.
AHAC Recommendation: No change at this time.
Schedule for Implementation: N/A
PARKING AND SETBACK REQUIREMENTS
Meeting Synopsis: The City of Crestview Land Development Code does not contain specific parking or setback flexibilities
with regard to affordable housing developments. That being said, it does provide flexibility in general for any type of
development. Section 8.06.06 of the LDC allows for relaxation of codified parking requirements when supported by a
parking study derived from competent sources. For example, the city has seen up to a 25% decrease in the number of
necessary parking spaces through some of these studies that have been provided. Section 3.04.05 allows for flexibility of
up-to 10% of a required setback or required parking through the Administrative Waiver process. Section 3.05.06 provides
for Planned Unit Developments, which allow for greater flexibility in development-specific setbacks.
Existing Strategy: The City of Crestview Land Development Code currently allows for parking and setback flexibility.
AHAC Recommendation: No change at this time.
Schedule for Implementation: N/A
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5
AFFORDABLE ACCESSORY RESIDENTIAL UNITS
Meeting Synopsis: The City’s Land Development Code allows accessory residential dwellings in residential zoning districts
that allow single-family residential use (R-1E, R-1, R-2. R-3 and MU). Design standard requirements and structure placement
requirements have been evaluated by staff to reduce costs as much as is feasible to allow the construction of affordable
accessory residential units.
Existing Strategy: The City allows accessory residential structures in all residential zoning districts and the mixed use zoning
district.
AHAC Recommendation: No change at this time. Staff should continue to research how other communities address accessory
residential units.
Schedule for Implementation: N/A
FLEXIBLE LOT CONFIGURATIONS
Meeting Synopsis: The City provides for flexibility in lot configurations in two different ways. Section 3.04.05 allows for
flexibility of up-to 10% of a required setback or lot coverage requirement through the Administrative Waiver process. And
Section 3.05.06 provides for Planned Unit Developments, which allow for greater flexibility in development -specific design
standards, including lot sizes, widths, setbacks, etc.
Existing Strategy: The City allows flexible lot configurations to encourage diversity in housing.
AHAC Recommendation: No change at this time.
Schedule for Implementation: N/A
MODIFICATION OF STREET REQUIREMENTS
Meeting Synopsis: The City allows for a number right-of-way widths, depending on the type of road proposed. Required right-
of-way width for standard public roads is 50 feet, dead end roads with less than 30 units is 40 feet, and one way streets are
30 feet. These variations allow for flexibility in the design of developments , including those for affordable housing.
Additionally, the City allows flexibility in the width of private rights of way so long as there is sufficient access for maintenance
of utilities and sufficient width to meet road width requirements.
Existing Strategy: No existing strategy specific to affordable housing, but current requirements allow for flexibility.
AHAC Recommendation: No change at this time. Staff should continue to research other options to address this strategy.
Schedule for Implementation: N/A
PROCESS OF ONGOING REVIEW
Meeting Synopsis: There is currently no formal process for the consideration of policies, procedures, ordinances, regulations,
or plan provisions that increase the cost of housing, though such consideration is made by staff in the drafting of such
aforementioned items. Staff may invite the AHAC to comment on any future updates to the housing section of the
Comprehensive Plan to evaluate if proposed changes will result in an increased cost of housing. Staff shall adopt policy in the
Comprehensive Plan requiring the local government to consider the effect that proposed changes in the Comprehensive Plan,
Land Development Code, policy, or procedures would have on the cost of housing within the City.
Existing Strategy: No formal policy currently exists.
AHAC Recommendation: Staff may invite the AHAC to comment on any future updates to the housing section of the
Comprehensive Plan to evaluate if proposed changes will result in an increased cost of housing . Staff shall adopt policy in the
Comprehensive Plan requiring the local government to consider the effect that proposed changes in the Comprehensive Plan,
Land Development Code, policy, or procedures would have on the cost of housing within the City.
Schedule for Implementation: 12 months – Comprehensive Plan changes
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6
PUBLIC LAND INVENTORY
Meeting Synopsis: The City has prepared and adopted an inventory list of City-owned properties which are suitable for
development of affordable housing. This list is available to the public and developers alike upon request. It should be noted
that at this time there are few properties that are both suitable for affordable housing development while also being
unencumbered by plans for other public improvement. It is expected that this list will grow following increased acquisition of
property through the City’s code enforcement process, and the inventory list will be re -evaluated by council as need be in
response to the acquisition of additional properties by the City.
Existing Strategy: The City maintains an inventory list available to the public or developers upon request.
AHAC Recommendation: No change at this time.
Schedule for Implementation: N/A
SUPPORT OF DEVELOPMENT NEAR TRANSPORTATION HUBS
Meeting Synopsis: There are not currently any major transportation hubs within the city limits of Crestview. Staff will
continue to coordinate with the Okaloosa/Walton TPO as well as the Okaloosa Transit Cooperative in the formulation of
transit plans, programs and policies which may lead to the creation of transit systems, more expansive transit networks or
transportation hubs within, or near the city limits. The aforementioned Live Local Act provisions in statute provide for
development of affordable housing in commercial and industrial z ones that would largely be located within or near
employment centers or mixed-use areas.
Existing Strategy: None
AHAC Recommendation: No change at this time. Staff should continue transportation-related coordination with the TPO and
Okaloosa County.
Schedule for Implementation: N/A
Page 93 of 97
CITY OF CRESTVIEW Item # 11.1.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Girard, City Clerk
DATE: 4/2/2024
SUBJECT: Monthly Update
BACKGROUND:
The monthly update is provided.
DISCUSSION:
Codification –A draft has been sent to the legal department of CivicPlus for review. A new attorney has been
assigned.
Public Records – For the March 2024 period, we received 94 new requests, with 29 open, 1 day on average to
fulfill all requests, 100 requests were closed, and 8 requests were fulfilled outside of the average response time
by the end of the period. The average number of hours to fulfill a request was .5 hours at a cost of $9.34 for
staff. We have received $121.00 in payments for the March 2024 reporting period. Community Development
(64) and the Police department (21) received the most requests per department with the remaining dispersed
between the remaining departments.
Laserfiche –The public records portal located on the City Clerk page at: https://city-of-crestview-
fl.nextrequest.com/. The portal is utilized to enhance the historical integrity and preservation of our records and
ensure records are accessible on a routine basis, as well as in the event of a disaster. The total number of
additional pages for March 2024 was 145,239.
We are working with the Sourcewell state contract and Mcci Innovations who have viewed the backlog of
records that will need to be scanned and indexed to free up much needed storage space. We should have an
estimate in the next month.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Page 94 of 97
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
n/a
Attachments
None
Page 95 of 97
CITY OF CRESTVIEW Item # 12.1.
Staff Report
CITY COUNCIL MEETING DATE: April 8, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jessica Leavins, Administrative Services Director
DATE: 4/4/2024
SUBJECT: Strategic Plan Quarterly Review
BACKGROUND:
The first strategic plan for the City of Crestview was adopted on June 10th, 2019. This plan established our
vision, mission statement, and strategic focus areas. The plan also identified goals and strategies for improving
in these focus areas.
The strategic planning process included a community survey; this survey received over 1400 responses. A
stakeholder meeting with 70 participants, including members of the business and non-profit community,
department heads, city council members, county government leaders, and local military representatives. During
this meeting, we discussed the results of the community survey, SWOT analysis, and future goals. The City
Council confirmed its priorities, focus areas, and reviewed new strategic goals during a budget workshop in
July 2023. In September 2023, the City Council adopted the 2023-2028 strategic plan.
DISCUSSION:
In 2023, the City of Crestview purchased software for digitizing our strategic plan. This software is known as
ClearPlans by ClearGov. ClearGov also houses the City's annual budget. This software is aimed at increasing
communication and transparency.
Staff will present the second quarter progress of the strategic plan in the new interactive format.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Page 96 of 97
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
There is no financial impact for this presentation.
RECOMMENDED ACTION
No action required.
Attachments
None
Page 97 of 97