HomeMy Public PortalAbout04222024 City Council Regular Meeting Agenda Packet
REGULAR CITY COUNCIL MEETING
APRIL 22, 2024
6:00 P.M.
COUNCIL CHAMBERS
The Public is invited to view our meetings on the City of Crestview Live stream at https://www.cityofcrestview.org or the City of Crestview Facebook Page.
1. Call to Order
2. Invocation, Pledge of Allegiance
2.1. Grace Nuffer, Director of Prayer Ministry for Crosspoint Church
3. Open Policy Making and Legislative Session
4. Approve Agenda
5. Presentations and Reports
5.1. Reverend Cecil Williams - Crestview Housing Authority Update
5.2. Proclamation Declaring May 5 - May 11, 2024 as Municipal Clerks Week
6. Consent Agenda
6.1. Memorandum of Understanding - Electronic Licensing Vehicle Information System (ELVIS)
6.2. Approval of City Council Regular Meeting Minutes of April 8, 2024
7. Public Hearings / Ordinances on Second Reading
7.1. Ordinance 1967 Comprehensive Fee Schedule Amendment (Parks & Recreation)
8. Ordinances on First Reading
9. Resolutions
6.1. State of Florida Division of Emergency Management Mutual Aid Agreement Renewal
10. Action Items
10.1. Selection of Construction Total Project Management
11. City Clerk Report
12. City Manager Report
12.1. Financial Update - Finance Director
Page 1 of 130
13. Comments from the Mayor and Council
14. Comments from the Audience
15. Adjournment
The Presentations section is for items that were submitted by a citizen or group of Citizens no later than the Wednesday 2 weeks prior to the meeting to the Clerk's
office for approval. These items will be scheduled under the section titles Presentations and Reports. Supporting documents must be submitted at this time to be on the
regular agenda. All Action Items are for staff and elected officials only and must be submitted for approval no later than the Wednesday 10 days prior to the meeting.
Those not listed on the regular agenda who wish to address the council should fill out a yellow card. The card must be submitted to the City Clerk. Speaking time
should be three minutes or less, large groups may designate a spokesperson. All remarks should be addressed to the Council as a whole and not to individual members.
All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105. Notices of meetings and
hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any political subdivision thereof shall include in the
notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that, if
a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need
a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). In accordance with
Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Maryanne Girard, City Clerk at cityclerk@cityofcrestview.org or 850-
628-1560 option2 within 48 hours of the scheduled meeting. Any invocation that is offered before the official start of the City Council meeting shall be the voluntary
offering of a private person, to and for the benefit of the City Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or
approved by the City Council or the city staff, and the City is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. Persons in
attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be construed as
a demand, order, or any other type of command. No person in attendance at the meeting shall be required to participate in any opening invocation that is offered. A
person may exit the City Council Chambers and return upon completion of the opening invocation if a person does not wish to participate in or witness the opening
invocation.
Page 2 of 130
CITY OF CRESTVIEW Item # 2.1.
Staff Report
CITY COUNCIL MEETING DATE: April 22, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 4/4/2024
SUBJECT: Grace Nuffer, Director of Prayer Ministry for Crosspoint Church
BACKGROUND:
Area churches are invited to provide the Invocation on a routine basis.
DISCUSSION:
Area clergy volunteer to provide an Invocation and lead the Council in the Pledge of Allegiance.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
No action required.
Page 3 of 130
Attachments
None
Page 4 of 130
CITY OF CRESTVIEW Item # 5.1.
Staff Report
CITY COUNCIL MEETING DATE: April 22, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 4/18/2024
SUBJECT: Reverend Cecil Williams - Crestview Housing Authority Update
BACKGROUND:
Reverend Cecil Williams, Executive Director, Crestview Housing Authority will speak on his vision.
DISCUSSION:
This opportunity provides for the communication component of our vision - to engage, inform and educate
public and staff.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
No action required.
Page 5 of 130
Attachments
None
Page 6 of 130
CITY OF CRESTVIEW Item # 5.2.
Staff Report
CITY COUNCIL MEETING DATE: April 22, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jerry Whitten, Mayor
DATE: 4/4/2024
SUBJECT: Proclamation Declaring May 5 - May 11, 2024 as Municipal Clerks Week
BACKGROUND:
The International Institute of Municipal Clerks is sponsoring the 55th Annual Professional Municipal Clerks
Week to increase public awareness of the office of the Municipal Clerk and the vital services the office
provides to the local government and community. #MuniClerks
DISCUSSION:
The office of the Municipal Clerk, is a time-honored and vital part of local government.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
Page 7 of 130
Proclamation to be presented to Maryanne Girard, City Clerk and Natasha S. Peacock, Deputy City Clerk.
Attachments
1. 55th Annual Professional Municipal Clerks Week 2024
Page 8 of 130
Proclamation
55th ANNUAL PROFESSIONAL MUNICIPAL CLERKS WEEK
May 5 - 11, 2024
Whereas The Office of the Professional Municipal Clerk, a time-honored and vital part of local
government, exists throughout the world and
Whereas The Office of the Professional Municipal Clerk is the oldest among public servants
and
Whereas, The Office of the Professional Municipal Clerk provides the professional link between
the citizens, the local governing bodies, and agencies of government at other levels and
Whereas, Professional Municipal Clerks have pledged to be ever mindful of their neutrality and
impartiality, rendering equal service to all.
Whereas The Professional Municipal Clerk serves as the information center on functions of
local government and community.
Whereas Professional Municipal Clerks continually strive to improve the administration of the
affairs of the Office of the Professional Municipal Clerk through participation in education
programs, seminars, workshops and the annual meetings of their state, provincial, county, and
international professional organizations.
Whereas, It is most appropriate that we recognize the accomplishments of the Office of the
Professional Municipal Clerk.
Now, Therefore, I, JB Whitten, Mayor of the City of Crestview, do recognize the week of May
5 through 11, 2024, as Professional Municipal Clerks Week, and further extend appreciation to
our Professional Municipal Clerk, Maryanne Girard and Deputy City Clerk, Natasha Peacock,
and to all Professional Municipal Clerks for the vital services they perform and their exemplary
dedication to the communities they represent.
Dated this 22nd day of April 2024.
_______________________
JB Whitten, Mayor
Page 9 of 130
CITY OF CRESTVIEW Item # 6.1.
Staff Report
CITY COUNCIL MEETING DATE: April 22, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Stephen McCosker, Police Chief
DATE: 4/18/2024
SUBJECT: Memorandum of Understanding - Electronic Licensing Vehicle Information System (ELVIS)
BACKGROUND:
ELVIS is an acronym for the Electronic Licensing Vehicle Information System. The ELVIS system is a free
web-based application for accessing FCIC/NCIC data and is hosted by the Tallahassee Police Department.
DISCUSSION:
The ELVIS system is a robust tool that allows users to access in and out of state driver's licenses, vehicle
registrations, criminal histories and more. The Crestview Police Department's TAC (Terminal Agency
Coordinator) will have full control of the agency's users and access logs needed for FDLE audits, including
authentication logs, query logs and user change logs. The system is fully compliant with all CJIS and FDLE
regulations.
The ELVIS system requires no additional hardware to install and no additional software to run. The application
is accessible by any authorized user through any agency computer or device that has internet access.
The ELVIS system is a grant funded program by the Florida Department of Transportation and has been
operating for nine years.
Adding the ELVIS system will add a simple, safe and secure tool for our officers and investigators to gather
data in the field and for investigations.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Page 10 of 130
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
There is no cost to the agency.
RECOMMENDED ACTION
Staff respectfully requests a motion to approve the MOU.
Attachments
1. New MOU for ELVIS
Page 11 of 130
Memorandum of Understanding (ELVIS)
TPD and CA
rev: May 11, 2020
pg. 1 of 5
MEMORANDUM OF UNDERSTANDING
Electronic License and Vehicle Information System (ELVIS)
WITNESSETH
WHEREAS, on ____________________ (“Effective Date”) this MOU is entered into by and
between, the City of Tallahassee on behalf of the Tallahassee Police Department, hereafter referred to as
TPD, and _____________________________________________________________, hereafter referred
to as Contract Agency (CA), are both criminal justice agencies, formally recognized by the Federal
Bureau of Investigation (FBI) and the Florida Department of Law Enforcement (FDLE), and;
WHEREAS, TPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both TPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, TPD presently has the benefit of Electronic License and Vehicle Information System
(ELVIS) interface, operated and maintained by Florida State University (FSU), which provides access to
the National Crime Information Center, hereafter NCIC, and the Florida Crime Information Center,
hereafter FCIC, and;
WHEREAS, the CA wishes to utilize ELVIS interface for access to NCIC and FCIC Information
Systems for law enforcement purposes, and;
WHEREAS, TPD is willing to share individual background screening information obtained from state
and national fingerprint-based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
1.FSU will provide the TPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2.TPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
COT Contract No.
Page 12 of 130
Memorandum of Understanding (ELVIS)
TPD and CA
rev: May 11, 2020
pg. 2 of 5
3.TPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. TPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. TPD will retain the
fingerprint-based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
4.TPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5.TPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
ELVIS.
6.TPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7.When any change occurs to the list of authorized personnel, the TPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8.TPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9.To properly assess any potentially disqualifying information as it becomes available, every year,
TPD shall perform a name-based check via the FCIC message switch, including, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in ELVIS.
10.Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in ELVIS, the TPD shall
immediately notify the CA via formal correspondence of the individual’s activity.
11.TPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in ELVIS.
12.The CA shall be entitled to use, through agents and employees of the TPD, the ELVIS interface
located at the TPD for the purpose of gaining access to NCIC and FCIC Information Systems
for law enforcement purposes.
13.The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, as
well as the rules and regulations of NCIC and FCIC with regards to the use of any device
accessing CJI and/or ELVIS under the terms of this MOU.
14.The CA agrees to abide by all terms and conditions of the most recent UA executed between
FDLE and the CA.
Page 13 of 130
Memorandum of Understanding (ELVIS)
TPD and CA
rev: May 11, 2020
pg. 3 of 5
15.The CA agrees that it shall make use of the ELVIS access in compliance with the CSP.
16.If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
17.The CA agrees to retain responsibility for, and be ultimately liable for, the validity and accuracy
of all information or data submitted for entry into the NCIC and FCIC Information Systems by
the CA, CA’s agents, and the CA’s authorized designees.
18.TPD agrees to retain responsibility for, and be ultimately liable for, the validity and accuracy of
all information or data submitted for entry into the NCIC and FCIC Information System entered
by TPD, TPD agents, and TPD’s authorized designees.
19.Nothing contained herein shall be constructed or interpreted as (1) denying to either party any
remedy or defense available to such party under the laws of the State of Florida; (2) the consent
of the State of Florida or its agents, political subdivisions, and agencies to be sued; or (3) a
waiver of sovereign immunity beyond the waiver provided in Section 768.28, Florida Statutes.
20.The CA retains ownership of all records created inside ELVIS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to respond appropriately to any and all public
records requests regarding those records.
21.The CA grants TPD permission to retain and host all records created inside ELVIS by the CA in
accordance with the CSP and FDLE UA.
22.The CA grants TPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU ELVIS on behalf of the CA solely for the purposes of training or
troubleshooting.
23.The CA agrees that neither TPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. TPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 20 by
the CA to the CA.
24.In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
ELVIS access to agency owned devices and forbidding access and use of ELVIS on personally
owned or public devices.
25.TPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by TPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
26.TPD shall have formal written guidelines defining the processes associated with implementation
of this MOU.
Page 14 of 130
Memorandum of Understanding (ELVIS)
TPD and CA
rev: May 11, 2020
pg. 4 of 5
27. TPD will forward a copy of this MOU to the FDLE CSO.
28. The term of this MOU shall commence on the Effective Date and shall remain in full force and
effect until terminated in accordance with the terms herein.
29. Either party may terminate this MOU upon sixty (60) business days’ written notice or
immediately by TPD without notice upon finding that the CA has violated terms of this
MOU, or immediately by the CA without notice upon finding that TPD has violated the
terms of this MOU.
30. This MOU constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
31. This MOU supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between TPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
32. The City of Tallahassee values the diversity of all citizens in the community and welcomes
participation from all interested parties in its programs, services, and activities, regardless of
cultural identity or background. As a recipient of federal financial assistance, the City complies
with Title VI of the Civil Rights Act of 1964 and is committed to promoting the comprehensive
realization of equal opportunity and equal access to all of its programs, services, and activities
regardless of race, color, national origin, sex, religion, age, disability, marital or family status,
sexual orientation, gender identity, or any other characteristic protected by law. The City will not
tolerate any form of proscribed discrimination in any of its programs, services, or activities.
Further, the City will not tolerate any form of retaliation directed against an individual who
complains of discrimination pursuant to this policy or who participates in any investigation
concerning discrimination pursuant to this policy.
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term “personnel” are all individuals
who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers
and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These
individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice
governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS Security
Policy, and the Security Addendum, which can be found in Appendix H.
Page 15 of 130
Memorandum of Understanding (ELVIS)
TPD and CA
rev: May 11, 2020
pg. 5 of 5
IN WITNESS HEREOF, the parties hereto have caused this MOU to be executed by the proper officers and
officials.
Tallahassee Police Department
Agency Name (TPD)
Authorized Signatory (TPD) Date
Lawrence Revell, #100 Chief of Police
Printed Name / ID # Title
ATTEST TO:
By:
James O. Cooke, IV, City Treasurer-Clerk
Approved as to form:
By:
Theresa A. Flury, Asst. City Attorney
Authorized Signatory (CA) Date
Printed Name Title
Page 16 of 130
CITY OF CRESTVIEW Item # 6.2.
Staff Report
CITY COUNCIL MEETING DATE: April 22, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Maryanne Girard, City Clerk
DATE: 4/15/2024
SUBJECT: Approval of City Council Regular Meeting Minutes of April 8, 2024
BACKGROUND:
The City Council routinely approves minutes from prior meetings.
DISCUSSION:
The draft minutes were distributed to the Council prior to the meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
Motion to approve the City Council regular meeting minutes of April 8, 2024.
Page 17 of 130
Attachments
1. 03252024 City Council Regular Meeting Minutes Draft
Page 18 of 130
City Council Minutes Draft
April 8, 2024
6:00 p.m.
Council Chambers
1. Call to Order
The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by
Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich; Council
members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present:
City Manager Tim Bolduc, City Clerk Maryanne Girard, City Attorney Jonathan
Holloway, and various staff members.
2. Invocation, Pledge of Allegiance
2.1. Pastor Alex Chatman of Pillar Church
The Invocation and Pledge of Allegiance was led by Pastor Alex Chatman of Pillar
Church.
3. Open Policy Making and Legislative Session
Mayor JB Whitten declared a quorum was present and went over the rules and procedures.
4. Approve Agenda
Mayor JB Whitten called for action.
Motion by Councilmember Joe Blocker and seconded by Mayor Pro-Tem Andrew
Rencich to approve the agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
5. Presentations and Reports
5.1. First Responder Recognition
Mayor JB Whitten asked Fire Battalion Chief Mason forward and presented a life-
saving award to the fire department. Lindsay Garrett and crew; Lt. Lewis and
Firefighters Lau, Day, and Scott came forward.
Mayor JB Whitten explained on March 17th, 2024 at approximately 1:30 a.m., Lt.
Lewis and Firefighters Lau, Day, and Scott were dispatched to Oakdale Avene where
they assisted in the delivery of a healthy baby girl. This is the first delivery the fire
department has assisted with in over five years.
5.2. Proclamation declaring National Library Week April 7- 13, 2024
Councilmember Cyndie Brown read the proclamation declaring the week of April 7 -
13, 2024 as National Library Week. Librarian, Jean McCarthy, and staff came
forward to accept the proclamation.
5.3. Proclamation declaring Telecommunications Week April 14- 20, 2024
Mayor Pro-Tem Andrew Rencich presented a proclamation to dispatch, declaring
April 14-20, 2024 as Telecommunications Week. Lindsay Garrett accepted the
proclamation.
Page 19 of 130
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5.4. Proclamation declaring Animal Control Week April 14-20, 2024
Councilmember R. Bullard presented a proclamation to the Animal Control
department declaring April 14-20, 2024 as National Animal Control Week.
5.5. NW Crestview Bypass Brief
Jason Autry, Public Works Director, briefed the Mayor and the City Council on the
northwest Crestview Bypass project. They hope to complete the southwest portion by
the end of the summer.
John Wimberly, HDR, went over the ACER study, the steps and time frame of the
alternative corridor project. He also reviewed the conceptual plans for Alternative 7.
He mentioned the estimated cost of the project is $142 million dollars.
Scott Bitterman, Okaloosa County Engineer, came forward to go over the action
plans. He requested a motion to adopt the plan that the County approved, adding he
has worked with the city planners, so both the city and county have the same plan.
Discussion ensued on how we can project the need for planning purposes and
developing standards.
City Manager T. Bolduc said he has worked with the county and is in favor of the
plan. Jason Autry added the city manager communicates with the county stating the
plan gives us a guide.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember
Doug Capps to adopt the northwest alignment ACER study, create a Crestview
Bypass Overlay District, and approve the staff to work with the county to adopt a
similar plan.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
6. Consent Agenda
Mayor JB Whitten called for action.
Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Cynthia
Brown to approve the Consent Agenda, as presented.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
6.1. Emergency Repair - Well 9
6.2. Approval of City Council Regular Meeting Minutes of March 25, 2024
Page 20 of 130
3 | Page
7. Public Hearings / Ordinances on Second Reading
7.1. Ordinance 1966 - Smoking in Twin Hills Park
CDS Planning Administrator Nicholas Schwendt presented Ordinance 1966,
Smoking in Twin Hills Park to the City Council and asked the City Clerk to read the
ordinance.
City Clerk Maryanne Girard read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Providing For Authority; Providing For Amending Chapter 58
of the Code of Ordinances to Prohibit Smoking Within Twin Hills Park as
Authorized by Chapter 386.209 of the Florida Statutes; Providing For Filing of this
Ordinance With the Clerk of the Circuit Court of Okaloosa County; Providing For
Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation;
Providing For Repeal of All Ordinances or Parts of Ordinances In Conflict Herewith;
and Providing For An Effective Date.
Mayor JB Whitten called for comment from the Council.
Motion by Mayor Pro-Tem A. Rencich to add a minor change to the no-smoking
restriction adding if it is connected to the dog area, there would be no prohibition.
The restrictions would cover all playing fields and all youth play areas and
equipment. The motion died for lack of a second.
Mayor JB Whitten called for comment from the public. In hearing none, he called for
action.
Motion by Councilmember R. Bullard and seconded by Councilmember C. Brown to
approve Ordinance 1966 on 2nd reading for final adoption.
8. Ordinances on First Reading
8.1. Ordinance 1967 Comprehensive Fee Schedule Amendment (Parks & Recreation)
Senior Planner N. Schwent presented Ordinance 1967, Comprehensive Fee Schedule
Amendment on First Reading stating inconsistencies were cleared up and
modifications of recreation fees were added. He then asked the City Clerk to read the
ordinance.
City Clerk Maryanne Girard read the Ordinance by Title: An Ordinance of the City
of Crestview, Florida, Providing For An Amendment Updating The Parks and
Recreation Section of the Comprehensive Fee Schedule; Providing For Filing of This
Ordinance With the Clerk of the Circuit Court of Okaloosa County; Providing For
Authority; Providing For Severability; Providing For Scrivener’s Errors; Providing
For Liberal Interpretation; Providing For Repeal of Conflicting Codes and
Ordinances; and Providing For An Effective Date.
Page 21 of 130
4 | Page
Mayor JB Whitten called for comment from the Council.
Discussion ensued on reducing the youth sport registration fee.
Parks and Recreation Director Brady Peters explained that the new software does not
allow for a discount to be applied, so a straight fee solution was done in order to
allow for an efficient way for parents to register on-line.
City Manager T. Bolduc said we acquired the software to create efficiencies, as the
intent was to simplify the process.
Discussion ensued on the $60 fee per child, the difficulty of policing the reduction of
fees manually, fees based on family size to ease burden on the family, dissatisfaction
with the condition of our fields, utilizing the fees to pay for all the necessary items
that help make our children play with the current fee structure, the need to raise fees
even with sponsorship, and fees in the surrounding area.
Mayor JB Whitten called for comment from the public. In hearing none, he called
for action.
Motion was made by Mayor Pro-Tem Andrew Rencich and seconded by
Councilmember Doug Capps to approve Ordinance 1967 on 1st reading and move to
second reading for final adoption.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
9. Resolutions – Nothing brought forward.
10. Action Items
10.1. Barge - Sewer System Hydraulic Modeling, Phase 2 Task Order
City Manager T. Bolduc explained this is for Phase 2 of the hydraulic modeling
design. This will create a model that shows us the amount needed for the
development. He added the funds are available in our sewer fund.
Discussion ensued on completion date, the applicability of budgeting for all four
phases, and whether this phase was budgeted.
City Manager T. Bolduc replied it is not budgeted, but we do have impact fees that
were not allocated. All four phases cannot be completed at once, as we do not have
the funding. It will take about 220 days to complete the project for a total of
$800,000.
Mayor JB Whitten added this a positive effect from the sewer fees.
Mayor JB Whitten called for action.
Page 22 of 130
5 | Page
Motion by Councilmember Ryan Bullard and seconded by Councilmember Andrew
Rencich to approve the task order for Phase 2 of the Barge Design hydraulic
modeling design project in the amount of $427,000.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
10.2. Appointment of Mayor Pro-Tempore
Mayor JB Whitten mentioned our current Charter states the Mayor Pro-Tem is
selected in April. He mentioned we will work on a referendum to change the
requirement from April to November to coincide with the November election. He
then called for action.
Motion by Councilmember R. Bullard and seconded by Councilmember C. Brown to
appoint Doug Capps as Mayor Pro-Tempore.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
10.3. Adoption of Affordable Housing Advisory Committee Recommendations
Senior Planner N. Schwendt explained the SHIP program. One of the questions that
was received was on affordability. He explained the statute starts with the income of
the individual. The SHIP program provides guidelines, and the Affordable Housing
Advisory Committee reviews the guidelines.
He added this is for a three-year period based on monies received. They looked at
return on investment by adopting recommendations for the City to implement the
provisions of certain strategies via amendments to the Comprehensive Plan and Land
Development Code. We will look at adoption of density bonus standards and look at
code changes by the adoption of expedited review of development orders and permits
for affordable housing developments including a general time frame for the
completion of each recommended action.
Motion by Councilmember R. Bullard and seconded by Councilmember D. Capps
to adopt the Affordable Housing Advisory Committee recommendations.
Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan
Bullard. All ayes. Motion carried.
11. City Clerk Report
11.1. Monthly Update
City Clerk Maryanne Girard stated the statistical report is included in the staff
summary.
12. City Manager Report
12.1. Strategic Plan Quarterly Review
Administrative Director Jessica Leavins went over the quarterly review of the
Strategic Plan, as well as the update of the Fire department's Strategic Plan. She
mentioned several projects coming up as well as the goals from this past quarter.
City Manager T. Bolduc said Brady and he are working on recreation sports plans
Page 23 of 130
6 | Page
and researching where we are with other areas. Brady is also improving the fields. He
added we have set the budget policy special meeting for May 1st. We will go over
the budget policy, and reorganization options.
13. Comments from the Mayor and Council
Mayor JB Whitten called for comment from the Council.
Councilmember C. Brown congratulated Jessica on the 95% retention rate. She added she
would like to see a program to assist kids that cannot afford the recreation fees. City
Manager T. Bolduc said the Council could establish a fund and suggested a grant program,
adding we want our recreation programs for all kids.
Councilmember J. Blocker requested an update on the funding from a project to purchase a
box car for a museum, which was a grant in the 1980's timeframe. City Manager T. Bolduc
said the City Clerk could research the allocation adding typically grant money is given
once the money is spent.
Mayor Pro- Tem A. Rencich announced we hosted educators and youth with Career
Source and One Okaloosa regarding jobs in the city. They traveled to other areas in the
city, as well. Also, he is hosting a Town Hall on May 14th at 6 p.m. at the Community
Center and the discussion will focus on growth and a Q & A session.
Mayor JB Whitten mentioned the Ribbon Cutting for Texas Roadhouse is scheduled on
May 3rd at noon, so he will need the names of the Council who plan to attend. He
mentioned that on April 20th, a car show, dog competition, and a date night is planned.
City Manager T. Bolduc announced the train project was through the CRA. However,
when the funds came in it was too costly to purchase the train, so the money was
reallocated for several other improvements.
14. Comments from the Audience
Mayor JB Whitten called for comment from the public.
Shannon Hayes reminded the Council that the Florida League of Cities has an Official of
the Year award coming up.
Pastor Parker stated the Resource Center ribbon cutting is scheduled at 798 Martin Luther
King on April 30th at 11:30 a.m. and invited all to attend.
Page 24 of 130
7 | Page
15. Adjournment
Mayor JB Whitten adjourned the meeting at 7:44 p.m.
Minutes approved this __ day of __2024.
_____________________________________
JB Whitten
Mayor
____________________________________
Maryanne Girard
City Clerk
Proper Notice having been duly given
Page 25 of 130
CITY OF CRESTVIEW Item # 7.1.
Staff Report
CITY COUNCIL MEETING DATE: April 22, 2024
TYPE OF AGENDA ITEM: Second reading
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Nicholas Schwendt, CDS Planning Administrator
DATE: 4/15/2024
SUBJECT: Ordinance 1967 Comprehensive Fee Schedule Amendment (Parks & Recreation)
BACKGROUND:
The City updates the Comprehensive Fee Schedule annually, at a minimum. Often there are additional
amendments that need to be made throughout the year to create new fees, revise existing fees, or clarify such
fees.
DISCUSSION:
The revisions included in this fee schedule amendment include the clarification of fees pertaining to Fairview
Center (rather than Allen Park Community Center, as it was previously labeled), the revision/addition of
deposits for events with alcohol at Spanish Trail Amphitheater and Fairview Center, additional rates for longer
rental timeframes at Fairview Center and Twin Hills Gymnasium, and a simplification of Youth Sports
registration fees.
This ordinance was approved on first reading by the City Council on April 8th, 2024.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of
public services
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
The amendments to this fee schedule reflect the cost necessary to provide the services referenced therein. These
amendments should not result in any additional financial impact to the City.
RECOMMENDED ACTION
Staff respectfully requests a motion to adopt Ordinance 1967 on second reading.
Page 26 of 130
Attachments
1. Attachment 1 - Parks and Recreation Fee Revisions
Page 27 of 130
ORDINANCE: 1967
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR AN AMENDMENT UPDATING THE PARKS AND
RECREATION SECTION OF THE COMPREHENSIVE FEE
SCHEDULE; PROVIDING FOR FILING OF THIS ORDINANCE WITH
THE CLERK OF THE CIRCUIT COURT OF OKALOOSA COUNTY;
PROVIDING FOR AUTHORITY; PROVIDING FOR SEVERABILITY;
PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR
LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF
CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the imposition of fees is a product of the City of Crestview’s home rule power;
WHEREAS, the City Council of the City of Crestview finds that the collection of fees in an important
measures which ensures that the City may continue to responsibly provide a variety of services to the public; and
WHEREAS, the City Council of the City of Crestview finds that it is necessary to amend the
Comprehensive Fee Schedule to provide for fees that adequately provide the City the ability to continue to
provide services to the public.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS:
SECTION 1 – AUTHORITY. The City Council of the City of Crestview has authority to adopt this Ordinance
pursuant to Section 166.021 and Section 163.31801, Florida Statutes and Article I, Section 2 of the City Charter.
SECTION 2 – COMPREHENSIVE FEE SCHEDULE AMENDMENT. The Parks and Recreation section of
the Comprehensive Fee Schedule is hereby amended as attached (Attachment 1).
SECTION 3 - FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk
of the Circuit Court of Okaloosa County and with the Florida Department of State.
SECTION 4 - SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 - SCIVENER'S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 - ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 - REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All Charter
provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and resolutions or
Page 28 of 130
portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are hereby repealed to
the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. This ordinance shall become effective upon adoption.
Passed and adopted on second reading by the City Council of Crestview, Florida on the 22nd day of April 2024.
Approved by me this 22nd day of April 2024.
______________________________________
J. B. Whitten, Mayor
ATTEST:
_____________________________________
Maryanne Girard, City Clerk
Page 29 of 130
Parks and Recreation
Category Fee Description Current Rate Implemented
Attendant Fees** Apply to all indoor rentals, 4-hour minimum $25.00 per hour Ordinance 1949
Before and After Hours Before 8:00am (no earlier than 6:00am)
After 10:00pm (no later than 1:00am)
$25 per hour Ordinance 1949
Governmental Rates (8 Hour Day)
(Schools, Chambers, Governmental
Agencies)
Inside Okaloosa County
Outside Okaloosa County
$150, $20 per hour
after 8 hours
$250, $20 per hour
after 8 hours
Resolution 2022-21
Early Setup and Late Tear Down
(Subject to Availability) The Day before or after an event $100.00 per day Resolution 2022-21
Spanish Trail Amphitheater
Deposit
Alcohol (Non-profit only may sell alcohol)
$100
$200
$300
Resolution 2020-
13Ordinance 1967
0-2 Hours $75 Resolution 2020-13
2-4 Hours $150 Resolution 2020-13
4-8 Hours $200 Resolution 2020-13
8+ Hours $300 Resolution 2020-13
2 Day Rental (1st day up to 8 hours, 2nd day
all day)
$400 Resolution 2020-13
Senior Center (attendant fee
applies)
Deposit $25 Resolution 2022-21
Per Hour $10 Resolution 2022-21
Pavilions / Gazebo (Includes all
pavilions at OSTP & Twin Hills and
the gazebo at Twin Hills)
All Day $10 Resolution 2020-13
Allen Park Deposit $0 Resolution 2020-13
Per Day $25 Resolution 2020-13
Twin Hills Gymnasium
*Attendant fee applies
(NOT included in above prices)
Deposit $50 Resolution 2020-13
0-2 Hours $150 Resolution 2022-21
2-4 Hours $300 Resolution 2022-21
4-8 Hours $560 Resolution 2022-21
8+ Hours $700 Ordinance 1967
2 Day Rental $850 Ordinance 1967
Library – Conference Room (rental
must be made through library)
First Hour $50 Ordinance 1949
Per Hour
(not to exceed $75 per day)
$10 for Nonprofit/
$25 for all other Ordinance 1949
All Fields (Twin Hills – Football,
Spanish Trail Park & Durrell Lee –
Softball/Baseball)
Deposit $50 Resolution 2020-13
Per Hour $10 Resolution 2020-13
Per Hour for Lights $25 Resolution 2020-13
All Food/Craft Vendor Spaces
Per Space/240v $25 Resolution 2020-13
With Electricity/Water $30 Resolution 2020-13
Bleacher Delivery Each $250 Resolution 2020-13
Community Center (Rates include
attendant to open and close)***
$100 per day for additional
consecutive days
Deposit
Alcohol (Non-profit only may sell alcohol)
$200
$300 Resolution 2022-21
City Resident, 0-4 Hours* $280 Resolution 2022-21
City Resident, 4-8 Hours* $380 Resolution 2022-21
City Resident, 8+ Hours* $480 Resolution 2022-21
City Resident, 2 -day rental* $580 Resolution 2022-21
Non-city Resident, 0-4 Hours $380 Resolution 2022-21
Non-city Resident, 4-8 Hours $480 Resolution 2022-21
Non-city Resident, 8+ Hours $580 Resolution 2022-21
Non-city Resident, 2 Day Rental $680 Resolution 2022-21
*Non-consecutive rentals will receive a 20% discount (deducted from original rental price); no more than 12 non-
consecutive bookings per year will be allowed.
Page 30 of 130
Page 2 of 4 Comprehensive Fee Schedule, Amended December 11, 2023
**The City reserves the right to assess additional attendant fees as needed.
Category Fee Description Current Rate Implemented
Warriors Hall (Rates include
attendant to open and
close)***
$100 per day for additional
consecutive days
Deposit
Alcohol (Non-profit only may sell alcohol)
$200
$300 Resolution 2022-21
City Resident, 0-4 Hours* $180 Resolution 2022-21
City Resident, 4-8 Hours* $280 Resolution 2022-21
City Resident, 8+ Hours* $380 Resolution 2022-21
City Resident, 2 Day Rental* $480 Resolution 2022-21
Non-city Resident, 0-4 Hours $280 Resolution 2022-21
Non-city Resident, 4-8 Hours $380 Resolution 2022-21
Non-city Resident, 8+ Hours $480 Resolution 2022-21
Non-city Resident, 2 Day Rental $580 Resolution 2022-21
Allen Park
CommunityFairview Center
(Rates include attendant to
open and close)
Deposit:
Deposit with aAlcohol (Non-profit only may sell
alcohol)
$50200
$300 Resolution 2022-21
Ordinance 1967
City Resident: 0-4 hours
City Resident: 4-8 hours
City Resident: 8+ hours
$75
$125
$175
Resolution 2022-21
Ordinance 1967
Non-city Resident: 0-4 hours
Non-city Resident: 4-8 hours
Non-city Resident: 8+ hours
$100
$150
$200
Resolution 2022-21
Ordinance 1967
Meeting Rooms
Mtg. Rooms B1 or B2:
First 2 hrs.
First 4 hrs.
Additional Hours
Capacity
$40
$60
$25
25
Resolution 2020-13
Mtg. Room B:
First 2 hrs.
First 4 hrs.
Additional Hours
Capacity
$40
$60
$30
50
Resolution 2020-13
Mtg. Room C:
First 2 hrs.
First 4 hrs.
Additional Hours
Capacity
$40
$60
$30
50
Resolution 2020-13
* Meeting Room rentals will be unavailable during Community Center Functions
Special Event Permit
Application fee
Barricade Fee (Includes Delivery & Setup)
Street Cleanup
Police Presence
Parade Traffic Plan
Trash Receptacle (each)
Electrician Fee (hourly)
Stage Rental Set-up
Bleacher Rental Set-up
Dumpster Rental
Dumpster Rental
Street Sweeper
Utility Service Worker (per hr)
Laborer (per hr)
Port-a-Toilets reg/handicap
Hand Washing Station
$100
$175
$500
$30 per hr/per
officer
$15
$65
$200
$150
$250
20 YD – Pull
$300/Disposal $95 ton
30 YD – Pull -
$400/Disposal $95 ton
$500
$23.77
$50/$75
$50/$75
$75
Ordinance 1957
Page 31 of 130
Page 3 of 4 Comprehensive Fee Schedule, Amended December 11, 2023
Special Event Penalty
Security violation
Custodial service violation
Alcohol use without permit
Left over signage
$1000
$200
$300
$5 per sign
Ordinance 1949
Entertainment/Amusement
Circus $300
Ordinance 1949 Promotors $300
Carnival $300
Category Fee Description Current Rate Implemented
Youth Sports Registration
City Resident -First Child
-Second Child
-Third Child
-Fourth Child
-Fifth Child
$60
$50 (total $110)
$40 (total $150)
$40 (total $190)
$40 (total $230) Ordinance 19567 County Resident – First Child
-Second Child
-Third Child
-Fourth Child
-Fifth Child
$65
$55 (total $120)
$45 (total $165)
$45 (total $210)
$45 (total $255)
Cheer (per child) $65
Penalty for violation of
Chapter 58 – Parks and
Recreation
“Any person convicted of any violation under this
chapter shall be punished…” [See Section 58-3 for
full scope of fine]
$50.00 Resolution 2020-13
*Proof of City residency required
**The City reserves the right to assess additional attendant fees as needed
***Multiple Bookings – non-consecutive days will receive a 20% discount (no more than 12 non-consecutive bookings
allowed per year)
Page 32 of 130
Page 4 of 4 Comprehensive Fee Schedule, Amended December 11, 2023
Library
Category Fee Description Current Rate Implemented
Membership
Library Cards – Okaloosa County Residents 1st Card is Free Resolution 2020-13
Replacement Cards $2.00 Resolution 2020-13
12-month Out of Network (Not otherwise
eligible for library services
$60.00 per
person/year
Resolution 2020-13
6-month out-of-network (Not otherwise
eligible for library services)
$30.00 per
person/6 months
Resolution 2020-13
In-network , non-resident $40.00 per
family/year
Ordinance 1949
Note:
Resident: a person living in Okaloosa County, or a non-resident property owner who pays
ad valorem taxes to Okaloosa County
Out-of-network: non-resident persons who do not physically reside in Okaloosa County or
the Panhandle Library Access Network (PLAN) service area. Post office boxes and
mailbox rental business addresses are not accepted as proof of residen ce, Non-resident
memberships must be purchased in-person at a member library location.
In-network: non-resident persons living in the service area of the PLAN. Libraries in these
counties contribute toward PLAN services available to Okaloosa County residents.
Includes: Escambia, Santa Rosa, Walton, Holmes, Washington, Bay, Jackson, Calhoun,
Gulf, Gadsden, Liberty, Franklin, Leon, Wakulla, and Jefferson counties.
Service and Convenience Items
Copies (black &white only) $0.15 per page Resolution 2020-13
Faxes (sending or receiving, except for
ACCESS Florida)
$1.00 per page Resolution 2020-13
Jump drives (4GB) $7.00 each Resolution 2020-13
Earbuds $1.00 each Resolution 2020-13
Miscellaneous Fees
Replaced CD/DVD cases $2.00 Resolution 2020-13
Lost/damaged items Cost of item or
replacement in
kind
Resolution 2020-13
Telescope lost or damaged $200.00 Resolution 2020-13
Miscellaneous Repair or Processing $2.00 Resolution 2020-13
Page 33 of 130
CITY OF CRESTVIEW Item # 9.1.
Staff Report
CITY COUNCIL MEETING DATE: April 22, 2024
TYPE OF AGENDA ITEM: Resolution
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Stephen McCosker, Police Chief
DATE: 4/18/2024
SUBJECT: Resolution 24-5, State of Florida Division of Emergency Management Mutual Aid Agreement
Renewal
BACKGROUND:
To ensure that all jurisdictions are working under the most recent version of the Statewide Mutual Aid Agreement, the
Florida Division of Emergency Management is requesting that all jurisdictions update their Agreements to the 2023 version,
Pursuant to Chapter 252, Florida Statutes.
DISCUSSION:
The Statewide Mutual Aid Agreement is the mechanism for the City of Crestview to request mutual aid in an emergency
situation and provides the ability to deploy City employees to other governmental entities requesting mutual aid. The
Statewide Mutual Aid Agreement also includes the ability for the City to seek financial reimbursement from the State of
Florida for the costs incurred through mutual aid.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
Page 34 of 130
FINANCIAL IMPACT
Without the Agreement in place, there would be no mechanism for reimbursement of mutual aid costs incurred for a
declared disaster.
RECOMMENDED ACTION
Staff respectfully requests a motion to adopt Resolution 24-5, Statewide Mutual Aid Agreement with the State
of Florida Division of Emergency Management
Attachments
1. SMAA 2023_Final 3-2024 City- Copy
2. Resolution 24-5 Federal Mutual Aid Agreement (002)
Page 35 of 130
RESOLUTION: 2024- 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CRESTVIEW, FLORIDA, ADOPTING A STATEWIDE MUTUAL AID
AGREEMENT WITH THE STATE OF FLORIDA DIVISION OF
EMERGENCY MANAGEMENT; AUTHORIZING EXECUTION; AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, The State of Florida Emergency Management Act, Chapter 252, Florida Statutes, authorizes the
State and its political subdivisions to provide emergency aid and assistance in the event of a disaster or
emergency; and
WHEREAS, the statutes also authorize the State to coordinate the provision of any equipment, services, or
facilities owned or organized by the State or its political subdivisions for use in the affected area upon the
request of the duly constituted authority of the area; and
WHEREAS, this Resolution authorizes the request, provision, and receipt of interjurisdictional mutual
assistance in accordance with the Emergency Management Act, Chapter 252, among political subdivisions
within the State; and
WHEREAS, the City Council believes it to be in the best interest of the health and safety of its citizens to
adopt the Mutual Aid Agreement.
NOW THEREFORE BE IT RESOLVED that the City of Crestview:
SECTION 1. The City Council hereby adopts the Statewide Mutual Aid Agreement with the State of Florida
Division of Emergency Management, attached hereto as Exhibit A.
SECTION 2. The Mayor and City Clerk, upon review and approval by the City Attorney, are hereby authorized
to sign the Mutual Aid Agreement and any other documentation pertaining to it.
SECTION 3. This Resolution shall become effective immediately upon passage.
ADOPTED this _th day of __________ 2024.
_____________________________
JB Whitten, Mayor
ATTEST:
_____________________________
Maryanne Girard, City Clerk
Page 36 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
Or lando , FL 32 809 - 5 631
STATEWIDE MUTUAL AID AGREEMENT - 2023
This Agreement is an acknowledgment of receipt by the Florida Division of Emergency
Management (“the Division”) and the local government (“Participating Party”) signing this
Agreement. Execution of this agreement replaces all previous iterations and is active until a new
agreement is drafted and requested by The Division.
This Agreement is based on the existence of the following conditions:
A.The State of Florida is vulnerable to a wide range of emergencies and disasters that
are likely to cause the disruption of essential services and the destruction of the
infrastructure needed to deliver those services.
B.Such emergencies and disasters often exceed the emergency response and recovery
capabilities of any one county or local government.
C.Such incidents may also give rise to unusual and unanticipated physical and technical
needs which a local government cannot meet with existing resources, but that other local
governments within the State of Florida may be able to provide.
D.The Emergency Management Act, chapter 252, Florida Statutes, provides each local
government of the state the authority to develop and enter into mutual aid agreements
within the state for reciprocal emergency aid in case of emergencies too extensive to be
dealt with unassisted, and through such agreements ensure the timely reimbursement
of costs incurred by the local governments which render such assistance.
E.Pursuant to chapter 252.32, Florida Statutes, the Division renders mutual aid among
the political subdivisions of the state to carry out emergency management functions
and responsibilities.
F.Pursuant to chapter 252, Florida Statutes, the Division has the authority to coordinate
and direct emergency management assistance between local governments and
concentrate available resources where needed.
Based on the existence of the foregoing conditions, the Parties agree to the following articles:
ARTICLE I: DEFINITIONS
As used in this Agreement, the following expressions shall have the following meanings:
A.The “Agreement” is this Agreement, which shall be referred to as the Statewide Mutual
Aid Agreement (“SMAA”).
Page 37 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
Or lando , FL 32 809 - 5 631
B.The “Division” is the Florida Division of Emergency Management.
C.A “Requesting Party” to this Agreement is a Participating Party who requests assistance
under this agreement.
D.An “Assisting Party” to this Agreement is a Participating Party who provides assistance
to a Requesting Party under this agreement.
E.The “Period of Assistance” is the time during which an Assisting Party renders
assistance to a Requesting Party under this agreement and includes the time
necessary for the resources and personnel of the Assisting Party to travel to the
place specified by the Requesting Party and the time necessary to return to their place
of origin.
F.A “Mission” is a documented emergency response activity performed during a Period of
Assistance, usually in reference to one operational function or activity.
G.A “local government” is any educational district, special district, or any entity that is a
“local governmental entity” within the meaning of section 11.45(1)(g), Florida Statutes.
H.An “educational district” is any school district within the meaning of section 1001.30,
Florida Statutes, and any Florida College System Institution or State University within
the meaning of section 1000.21, Florida Statutes.
I.A “special district” is any local or regional governmental entity which is an
independent special district within the meaning of section 189.012(3), Florida Statutes,
established by local, special, or general act, or by rule, ordinance, resolution, or interlocal
agreement.
J.A “tribal council” is the respective governing bodies of the Seminole Tribe of Florida and
Miccosukee Tribe of Indians recognized as special improvement district by section
285.18(1), Florida Statutes.
K.An “interlocal agreement” is any agreement between local governments within the
meaning of section 163.01(3)(a), Florida Statutes.
L.A “Resource Support Agreement” as used in this Agreement refers to a supplemental
agreement of support between a Requesting Party and an Assisting Party.
M.“Proof of work” as used in this Agreement refers to original and authentic documentation
of a single individual or group of individuals’ emergency response activity at a tactical
level.
Page 38 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
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N."Proof of payment” as used in this Agreement refers to original and authentic
documentation of an emergency response expenditure made by an Assisting Party.
O.A “Reimbursement Package” as used in this Agreement refers to a full account of mission
response documentation supported by proof of work and proof of payment.
P.Any expressions not assigned definitions elsewhere in this Agreement shall have the
definitions assigned them by the Emergency Management Act, Chapter 252, Florida
Statutes.
ARTICLE II: APPLICABILITY OF THE AGREEMENT
Any Participating Party, including the Division, may request assistance under this Agreement for
a “major disaster” or “catastrophic disaster” as defined in section 252.34, Florida Statutes, minor
disasters, and other such emergencies as lawfully determined by a Participating Party.
ARTICLE III: INVOCATION OF THE AGREEMENT
In the event of an emergency or anticipated emergency, a Participating Party may request
assistance under this Agreement from any other Participating Party or the Division if, in the
judgement of the Requesting Party, its own resources are inadequate to meet the needs of the
emergency or disaster.
A. Any request for assistance under this Agreement may be oral, but within five (5)
calendar days must be confirmed in writing by the Requesting Party. All requests for
assistance under this Agreement shall be transmitted by the Requesting Party to
another Participating Party or the Division. If the Requesting Party transmits its request
for Assistance directly to a Participating Party other than the Division, the Requesting
Party and Assisting Party shall keep the Division advised of their activities.
B. The Division shall relay any requests for assistance under this Agreement to such other
Participating Parties as it may deem appropriate and coordinate the activities of the
Assisting Parties to ensure timely assistance to the Requesting Party. All such activities
shall be carried out in accordance with the State’s Comprehensive Emergency
Management Plan.
ARTICLE IV: RESPONSIBILITIES OF REQUESTING PARTIES
To the extent practicable, all Requesting Parties shall provide the following information to their
respective county emergency management agency, the Division, and the intended Assisting Party
or Parties. In providing such information, Requesting Parties should utilize Section I of the
Page 39 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
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Resource Support Agreement (RSA) Form, available via the Division approved documents
SharePoint site1.
A. A description of the Mission to be performed by the Assisting Party;
B. A description of the resources and capabilities needed to complete the Mission
successfully;
C. The location, date, and time personnel and resources from the Assisting Party should
arrive at the incident site, staging area, facility, or other location designated by the
Requesting Party;
D. A description of the health, safety, and working conditions expected for deploying
personnel;
E. Lodging and meal availability;
F. Any logistical requirements;
G. A description of any location or facility outside the territorial jurisdiction of the
Requesting Party needed to stage incoming resources and personnel;
H. The location date, and time for personnel of the Requesting Party to meet and receive
the personnel and equipment of the Assisting Party; and
I. A technical description of any communications equipment needed to ensure effective
information sharing between the Requesting Party, any Assisting Parties, and all
relevant responding entities.
ARTICLE V: RESPONSIBILITIES OF ASSISTING PARTIES
Each Party shall render assistance under this Agreement to any Requesting Party to the extent
practicable that its personnel, equipment, resources, and capabilities can render assistance. If
upon receiving a request for assistance under this Agreement a Party determines that it has the
capacity to render some or all of such assistance, it shall provide the following information without
delay to the Requesting Party, the Division, and the Assisting Party’s County emergency
management agency. In providing such information, the Assisting Party should utilize the Section
II of the Resource Support Agreement (RSA) Form, available via the Division approved
documents SharePoint site.
1 FDEM approved documents such as activity logs and mutual aid forms can be found at:
https://portal.floridadisaster.org/projects/FROC/FROC_Documents/Forms/AllItems.aspx?View=%7B6F3CF7BD%2DC0A4%2D4BE2%2DB809%2DC8009D7D068
6%7D
Page 40 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
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A. A description of the personnel, equipment, supplies, services and capabilities it has
available, together with a description of the qualifications of any skilled personnel;
B. An estimate of the time such personnel, equipment, supplies, and services will continue
to be available;
C. An estimate of the time it will take to deliver such personnel, equipment, supplies, and
services to the location(s) specified by the Requesting Party;
D. A technical description of any communications and telecommunications equipment
available for timely communications with the Requesting Party and other Assisting
Parties;
E. The names and contact information of all personnel whom the Assisting Party has
designated as team leaders or supervisors; and
F. An estimated cost for the provision of assistance.
ARTICLE VI: RENDITION OF ASSISTANCE
The Requesting Party shall afford the emergency response personnel of all Assisting Parties,
while operating within the jurisdictional boundaries of the Requesting Party, the same powers,
duties, rights, and privileges, except that of arrest unless specifically authorized by the Requesting
Party, as are afforded the equivalent emergency response personnel of the Requesting
Party. Emergency response personnel of the Assisting Party will remain under the command and
control of the Assisting Party, but during the Period of Assistance, the resources and responding
personnel of the Assisting Party will perform response activities under the operational and tactical
control of the Requesting Party.
A. Unless otherwise agreed upon between the Requesting and Assisting Party, the
Requesting Party shall be responsible for providing food, water, and shelter to the
personnel of the Assisting Party. For Missions performed in areas where there are
insufficient resources to support responding personnel and equipment throughout the
Period of Assistance, the Assisting Party shall, to the fullest extent practicable, provide
their emergency response personnel with the equipment, fuel, supplies, and technical
resources necessary to make them self-sufficient throughout the Period of Assistance.
When requesting assistance, the Requesting Party may specify that Assisting Parties
send only self-sufficient personnel and resources but must specify the length of time
self-sufficiency should be maintained.
Page 41 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
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B. Unless the Requesting Party has specified the contrary, it shall, to the fullest extent
practicable, coordinate all communications between its personnel and the responding
personnel of the Assisting Parties, and shall determine and share the frequencies and
other technical specifications of all communications equipment to be used, as
appropriate, with the deployed personnel of the Assisting Parties.
C. Personnel of the Assisting Party who render assistance under this Agreement shall
receive the usual wages, salaries, and other compensation as are normally afforded to
personnel for emergency response activities within their home jurisdiction, and shall
have all the immunities, rights, interests, and privileges applicable to their normal
employment. If personnel of the Assisting Party hold local licenses or certifications
limited to the jurisdiction of issue, then the Requesting Party shall recognize and honor
those licenses or certifications for the duration of the Period of Assistance.
ARTICLE VII: REIMBURSEMENT
After the Period of Assistance has ended, the Assisting Party shall have 45 days to develop a full
reimbursement package for services rendered and resources supplied during the Period of
Assistance. All expenses claimed to the Requesting Party must have been incurred in direct
response to the emergency as requested by the Requesting Party and must be supported by proof
of work and proof of payment.
To guide the proper documentation and accountability of expenses, the Assisting Party should
utilize the Claim Summary Form, available via the Division approved documents SharePoint site
as a guide and summary of expense to collect information to then be formally submitted for review
by the Requesting Party.
To receive reimbursement for assistance provided under this agreement, the Assisting Party shall
provide, at a minimum, the following supporting documentation to the Requesting Party unless
otherwise agreed upon between the Requesting and Assisting Parties:
A. A complete and authentic description of expenses incurred by the Assisting Party during
the Period of Assistance;
B. Copy of a current and valid Internal Revenue Service W-9 Form;
C. Copies of all relevant payment and travel policies in effect during the Period of
Assistance;
D. Daily personnel activity logs demonstrating emergency response activities performed
for all time claimed (for FDEM reimbursement Division approved activity logs will be
required for personnel activity claims);
Page 42 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
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E. Official payroll and travel reimbursement records for all claimed personnel expenses;
F. Neat and comprehensive fringe benefit calculations for each position class or category
of claimed personnel;
G. Written justification for all additional expenses/purchases incurred during the Period of
Assistance;
H. Proof of payment for additional/miscellaneous expenses incurred during the Period of
Assistance
I. Equipment activity logs demonstrating equipment use and operation in support of
emergency response activities for all time claimed (for FDEM reimbursement Division
approved forms will be required for equipment activity claims);
J. Proof of reimbursement to all employees who incurred emergency response expenses
with personal money;
K. Justification for equipment repair expenses; and
L. Copies of any applicable supporting agreements or contracts with justification.
If a dispute or disagreement regarding the eligibility of any expense arises, the Requesting Party,
Assisting Party, or the Division may elect binding arbitration. If binding arbitration is elected, the
Parties must select as an arbitrator any elected official of another Participating Party, or any other
official of another Participating Party whose normal duties include emergency management, and
the other Participating Party shall also select such an official as an arbitrator, and the arbitrators
thus chosen shall select another such official as a third arbitrator.
The three (3) arbitrators shall convene by teleconference or videoconference within thirty (30)
calendar days to consider any documents and any statements or arguments by the Division, the
Requesting Party, or the Assisting Party concerning the protest, and shall render a decision in
writing not later than ten (10) business days after the close of the hearing. The decision of a
majority of the arbitrators shall bind the parties and shall be final.
If the Participating Parties do not elect binding arbitration, this agreement and any disputes arising
thereunder shall be governed by the laws of the State of Florida and venue shall be in Leon
County, Florida. Nothing in this Agreement shall be construed to create an employer-employee
relationship or a partnership or joint venture between the participating parties. Furthermore,
nothing contained herein shall constitute a waiver by either Party of its sovereign immunity or the
provisions of section 768.28, Florida Statutes. Nothing herein shall be construed as consent by
either Party to be sued by third parties.
Page 43 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
Or lando , FL 32 809 - 5 631
ARTICLE VIII: COST ELIGIBLE FOR REIMBURSEMENT
The costs incurred by the Assisting Party under this Agreement shall be reimbursed as needed
to make the Assisting Party whole to the fullest extent practicable.
A. Employees of the Assisting Party who render assistance under this Agreement shall be
entitled to receive from the Assisting Party all their usual wages, salaries, and any and
all other compensation for mobilization, hours worked, and demobilization. Such
compensation shall include any and all contributions for insurance and retirement, and
such employees shall continue to accumulate seniority at the usual rate. As between the
employees and the Assisting Party, the employees shall have all the duties,
responsibilities, immunities, rights, interests, and privileges incident to their usual
employment. The Requesting Party shall reimburse the Assisting Party for these costs
of employment.
B. The costs of equipment supplied by the Assisting Party shall be reimbursed at the rental
rate established in FEMA’ s Schedule of Equipment, or at any other rental rate agreed
to by the Requesting Party. In order to be eligible for reimbursement, equipment must
be in actual operation performing eligible work. The labor costs of the operator are not
included in the rates and should be approved separately from equipment costs. The
Assisting Party shall pay for fuels, other consumable supplies, and repairs to its
equipment as needed to keep the equipment in a state of operational readiness. Rent
for the equipment shall be deemed to include the cost of fuel and other consumable
supplies, maintenance, service, repairs, and ordinary wear and tear. With the consent of
the Assisting Party, the Requesting Party may provide fuels, consumable supplies,
maintenance, and repair services for such equipment at the site. In that event, the
Requesting Party may deduct the actual costs of such fuels, consumable supplies,
maintenance, and services from the total costs otherwise payable to the Assisting Party.
If the equipment is damaged while in use under this Agreement and the Assisting Party
receives payment for such damage under any contract of insurance, the Requesting
Party may deduct such payment from any item or items billed by the Assisting Party for
any of the costs for such damage that may otherwise be payable.
C. The Requesting Party shall pay the total costs for the use and consumption of any and
all consumable supplies delivered by the Assisting Party for the Requesting Party under
this Agreement. In the case of perishable supplies, consumption shall be deemed to
include normal deterioration, spoilage, and damage notwithstanding the exercise of
reasonable care in its storage and use. Supplies remaining unused shall be returned to
the Assisting Party in usable condition upon the close of the Period of Assistance, and
the Requesting Party may deduct the cost of such returned supplies from the total costs
billed by the Assisting Party for such supplies. If the Assisting Party agrees, the
Requesting Party may also replace any and all used consumable supplies with like
Page 44 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
Or lando , FL 32 809 - 5 631
supplies in usable condition and of like grade, quality and quantity within the time allowed
for reimbursement under this Agreement.
D. The Assisting Party shall keep records to document all assistance rendered under this
Agreement. Such records shall present information sufficient to meet the audit
requirements specified in the regulations of FEMA and any applicable circulars issued
by the State of Florida. Upon reasonable notice, the Assisting Party shall make its
records available the Requesting Party for inspection or duplication between 8:00 a.m.
and 5:00 p.m. on all weekdays, except for official holidays.
ARTICLE IX: INSURANCE
Each Participating Party shall determine for itself what insurance to procure, if any. With the
exceptions in this Article, nothing in this Agreement shall be construed to require any Participating
Party to procure insurance.
A. Each Participating Party shall procure employers’ insurance meeting the requirements
of the Workers’ Compensation Act, as amended, affording coverage for any of its
employees who may be injured while performing any activities under the authority of this
Agreement, and shall be provided to each Participating Party.
B. Participating Parties may elects additional insurance affording liability coverage
for any activities that may be performed under the authority of this Agreement .
C. Subject to the limits of such liability insurance as any Participating Party may elect to
procure, nothing in this Agreement shall be construed to waive, in whole or in part, any
immunity any Participating Party may have in any judicial or quasi-judicial proceeding.
D. Each Participating Party which renders assistance under this Agreement shall be
deemed to stand in the relation of an independent contractor to all other Participating
Parties and shall not be deemed to be the agent of any other Participating Party.
E. Nothing in this Agreement shall be construed to relieve any Participating Party of liability
for its own conduct and that of its employees.
F. Nothing in this Agreement shall be construed to obligate any Participating Party to
indemnify any other Participating Party from liability to third parties.
Page 45 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
Or lando , FL 32 809 - 5 631
ARTICLE X: GENERAL REQUIREMENTS
Notwithstanding anything to the contrary elsewhere in this Agreement, all Participating Parties
shall be subject to the following requirements in the performance of this Agreement:
A. All Participating Parties shall allow public access to all documents, papers, letters, or
other materials subject to the requirements of the Public Records Act, as amended, and
made or received by any Participating Party in conjunction with this Agreement.
B. No Participating Party may hire employees in violation of the employment restrictions in
the Immigration and Nationality Act, as amended.
C. No costs reimbursed under this Agreement may be used directly or indirectly to influence
legislation or any other official action by the Legislature of the State of Florida or any of
its agencies.
D. Any communication to the Division under this Agreement shall be sent via either email,
the Division of Emergency Managements Enterprise System (DEMES), or mail to the
Response Bureau, Florida Division of Emergency Management, 2555 Shumard Oak
Boulevard, Tallahassee, Florida 32399-2100.
E. Any communication to a Participating Party shall be sent to the official or officials
specified by that Participating Party. For the purpose of this section, any such
communication may be sent by the U.S. Mail, e-mail, or other electronic platforms.
ARTICLE XI: EFFECTS OF AGREEMENT
Upon its execution by a Participating Party, this Agreement shall have the following effect with
respect to that Participating Party:
A. The execution of this Agreement by any Participating Party which is a signatory to the
Statewide Mutual Aid Agreement of 1994 shall terminate the rights, interests, duties,
responsibilities, and obligations of that Participating Party under the Statewide Mutual
Aid Agreement of 1994, but such termination shall not affect the liability of the
Participating Party for the reimbursement of any costs due under the Statewide Mutual
Aid Agreement of 1994, regardless of whether such costs are billed or unbilled.
B. The execution of this Agreement by any Participating Party which is a signatory to the
Public Works Mutual Aid Agreement shall terminate the rights, interests, duties,
responsibilities and obligations of that Participating Party under the Public Works Mutual
Aid Agreement, but such termination shall not affect the liability of the Participating Party
for the reimbursement of any costs due under the Public Works Mutual Aid Agreement,
Page 46 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
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regardless of whether such costs are billed or unbilled.
C. Upon the activation of this Agreement by the Requesting Party, this Agreement shall
supersede any other existing agreement between it and any Assisting Party to the extent
that the former may be inconsistent with the latter.
D. Upon its execution by any Participating Party, this Agreement will continue in effect for
one (1) year from its date of execution by that Participating Party, and it shall
automatically renew each year after its execution, unless within sixty (60) calendar days
before the renewal date the Participating Party notifies the Division, in writing, of its intent
to withdraw from the Agreement.
E. The Division shall transmit any amendment to this Agreement by sending the
amendment to all Participating Parties not later than five (5) business days after its
execution by the Division. Such amendment shall take effect not later than sixty (60)
calendar days after the date of its execution by the Division and shall then be binding on
all Participating Parties. Notwithstanding the preceding sentence, any Participating Party
who objects to the amendment may withdraw from the Agreement by notifying the
Division in writing of its intent to do so within that time in accordance with section E of
this Article.
F. A Participating Party may rescind this Agreement at will after providing the other
Participating Party a written SMAA withdrawal notice. Such notice shall be provided at
least 30 days prior to the date of withdrawal. This 30-day withdrawal notice must be:
written, signed by an appropriate authority, duly authorized on the official letterhead of
the Participating Party, and must be sent via email, the Division of Emergency
Managements Enterprise System (DEMES), or certified mail.
ARTICLE XII: INTERPRETATION AND APPLICATION OF AGREEMENT
The interpretation and application of this Agreement shall be governed by the following conditions:
A. The obligations and conditions resting upon the Participating Parties under this
Agreement are not independent, but dependent.
B. Time shall be of the essence of this Agreement, and of the performance of all conditions,
obligations, duties, responsibilities, and promises under it.
C. This Agreement states all the conditions, obligations, duties, responsibilities, and
promises of the Participating Parties with respect to the subject of this Agreement, and
there are no conditions, obligations, duties, responsibilities, or promises other than those
expressed in this Agreement.
Page 47 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
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D. If any sentence, clause, phrase, or other portion of this Agreement is ruled unenforceable
or invalid, every other sentence, clause, phrase, or other portion of the Agreement shall
remain in full force and effect, it being the intent of the Division and the other Participating
Parties that every portion of the Agreement shall be severable from every other portion
to the fullest extent practicable. The Division reserves the right, at its sole and absolute
discretion, to change, modify, add, or remove portions of any sentence, clause, phrase,
or other portion of this Agreement that conflicts with state law, regulation, or policy. If the
change is minor, the Division will notify the Participating Party of the change and such
changes will become effective immediately; therefore, please check these terms
periodically for changes. If the change is substantive, the Participating Parties may be
required to execute the Agreement with the adopted changes. Any continued or
subsequent use of this Agreement following the posting of minor changes to this
Agreement shall signify implied acceptance of such changes.
E. The waiver of any obligation or condition in this Agreement by a Participating Party shall
not be construed as a waiver of any other obligation or condition in this Agreement.
NOTE: This iteration of the State of Florida Statewide Mutual Aid Agreement will replace
all previous versions.
The Division shall provide reimbursement to Assisting Parties in accordance with the terms and
conditions set forth in this Article for missions performed at the direct request of the Division.
Division reimbursement eligible expenses must be in direct response to the emergency as
requested by the State of Florida. All required cost estimations and claims must be executed
through the DEMES Mutual Aid Portal and assisting agencies must use all required FDEM forms
for documentation and cost verification. If a Requesting Party has not forwarded a request through
the Division, or if an Assisting Party has rendered assistance without being requested to do so by
the Division, the Division shall not be liable for the costs of any such assistance.
FDEM reserves the right to deny individual reimbursement requests if deemed to not be in direct
response to the incident for which asset was requested.
IN WITNESS WHEREOF, the Parties have duly executed this Agreement on the date specified
below:
Page 48 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
Or lando , FL 32 809 - 5 631
FOR ADOPTION BY A CITY
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: Date:
Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee
ATTEST: CITY OF
CITY CLERK STATE OF FLORIDA
By: By:
Title: Title:
Date:
Approved as to Form:
By:
City Attorney
Page 49 of 130
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S
2555 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 323 99 - 2100
Telephone: 850-815-4000
www.FloridaDisaster.org
S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
Or lando , FL 32 809 - 5 631
STATEWIDE MUTUAL AID AGREEMENT – SAMPLE ATTACHMENT
Encompassed Entities
This notice is an acknowledgment of an amendment to the 2023 SMAA by the Florida Division
of Emergency Management (“the Division”) which allows parent entities to include individual
departments and subdivisions, within their authority, to be listed as SMAA designees eligible
for SMAA request and assistance procedures.
By our authority and adoption of the attached 2023 Statewide Mutual Aid agreement, as the
parent entity, the following departments and subdivisions will be included as SMAA signatories
for all asset request, assistance, and applicable reimbursement processes:
All entities listed herein will still require access to the DEMES Mutual Aid System for FDEM
Reimbursement process requirements.
City of Fort Walton Beach Fire Department
City of Fort Walton Beach Police Department
Page 50 of 130
RESOLUTION 24 - 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CRESTVIEW, FLORIDA, ADOPTING A STATEWIDE MUTUAL
AID AGREEMENT WITH THE STATE OF FLORIDA DIVISION
OF EMERGENCY MANAGEMENT; AUTHORIZING
EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, The State of Florida Emergency Management Act, Chapter 252, Florida
Statutes, authorizes the State and its political subdivisions to provide emergency aid and assistance in
the event of a disaster or emergency; and
WHEREAS, the statutes also authorize the State to coordinate the provision of any
equipment, services, or facilities owned or organized by the State or its political subdivisions for use
in the affected area upon the request of the duly constituted authority of the area; and
WHEREAS, this Resolution authorizes the request, provision, and receipt of
interjurisdictional mutual assistance in accordance with the Emergency Management Act,
Chapter 252, among political subdivisions within the State; and
WHEREAS, the City Council believes it to be in the best interest of the health
and safety of its citizens to adopt the Mutual Aid Agreement.
NOW THEREFORE BE IT RESOLVED that the City of Crestview:
SECTION 1. The City Council hereby adopts the Statewide Mutual Aid Agreement with the
State of Florida Division of Emergency Management, attached hereto as Exhibit A.
SECTION 2. The Mayor and City Clerk, upon review and approval by the City Attorney, are hereby
authorized to sign the Mutual Aid Agreement and any other documentation pertaining to it.
SECTION 3. This Resolution shall become effective immediately upon passage.
ADOPTED this _th day of __________ 2024.
_____________________________
JB Whitten, Mayor
ATTEST:
_____________________________
Maryanne Girard, City Clerk
Page 51 of 130
CITY OF CRESTVIEW Item # 10.1.
Staff Report
CITY COUNCIL MEETING DATE: April 22, 2024
TYPE OF AGENDA ITEM: Action Item
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Jessica Leavins, Administrative Services Director, Tim Bolduc, City Manager
DATE: 4/18/2024
SUBJECT: Selection of Construction Total Project Management
BACKGROUND:
In July 2023, the City Council set priorities for the FY24 budget year; these priorities include the planning,
design, and engineering of multiple new facilities, including a sports complex, public safety building, and new
public services complex. Due to the complexity of these projects, a contractor is being sought to manage the
project in its entirety. The selection of the total program management company will not only expedite the
process but ensure efficiency and cost savings.
In March 2024, the City of Crestview advertised a request for proposal (RFP) for total program management
services.
DISCUSSION:
Three proposals were received on March 28th, 2024; proposals were received from Ajax Building Company,
Jacobs/Titan Technologies, and CPWG Contractors. After receiving the proposals, the selection was narrowed
to two companies for presentation. On April 15, 2024, Ajax Construction and Jacobs Engineering presented to
the selection committee. The selection committee consisted of our Mayor, Planning Administrator,
Comptroller, Project Manager, Logistics Manager, and a representative of the Police Department. Ajax was
selected by the committee with a score of 32.9. See the attached scoresheet.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Quality of Life- these areas focus on the overall experience when provided by the city.
Safety- Ensure the continuous safety of citizens and visitors
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
FINANCIAL IMPACT
Page 52 of 130
There is no financial impact to accepting the selection. The planning and design costs for the priority facilities
are included in the FY24 budget. Additional expenditures will be included in future years' budgets.
RECOMMENDED ACTION
Staff respectfully requests a motion to award the total program management contract to Ajax.
Attachments
1. rfq 24-03-28 summary final
2. Ajax - Crestview Construction Total Program Management 3-28-24_
Page 53 of 130
Page 54 of 130
Request for Qualifications (RFQ)
CITY OF CRESTVIEW
CONSTRUCTION TOTAL
PROGRAM MANAGEMENT
RFQ 24-03-28
AJAX BUILDING COMPANY, LLC
Part of the STO Building Group Family of Companies
Page 55 of 130
TABLE OF CONTENTS
TAB A.FIRM QUALIFICATIONS AND EXPERIENCE
A.1.COVER LETTER 2
A. 2.CORPORATE BACKGROUND INFORMATION 4
A. 3.ORGANIZATIONAL QUALIFICATIONS AND EXPERIENCE 6
A. 4.KEY INDIVIDUALS AND QUALIFICATIONS 11
A. 5.LITIGATION 18
A. 6.FINANCIAL PLAN 18
TAB B.SIMILAR PROJECTS, PAST PERFORMANCE 19
TAB C.PROJECT APPROACH/WORK PLAN 31
TAB D.RFQ REQUIRED FORMS 47
TAB E.ADDITIONAL INFORMATION i
Page 56 of 130
2AjaxBuildingCompanyRFQ24-03-28
March 28, 2024
Heather Sutton, Buyer
City of Crestview
198 N. Wilson Street
Crestview, Florida 32536
RFQ 24-03-21
Members of the Selection Committee,
At Ajax Building Company, our trademark “Quality Builds Its Own Reputation” is accomplished by delivering Project
and Construction Management Services to our clients by being an industry leader, producing and executing
innovative plans for projects that are cost effective, delivered in a timely manner and without sacrificing quality
or safety. In addition, our Design Partners, Sam Marshall Architects (SMA) and Goodwyn Mills Cawood (GMC)
fully understands the scope and also have extensive experience working with public entities. We will work closely
with the City of Crestview to provide comprehensive Total Program Management Services that exceed your
expectations. Our team of professionals are located in our DeFuniak Springs Office and SMA and GMC are
located in Gulf Breeze and Pensacola. This group of seasoned professionals will guide you through the process,
from conceptual to project close-out.
PROJECT MANAGEMENT FROM LARGE TO SMALL
Our project management focus is not just on larger construction projects. We understand that every project has
its own unique characteristics, and it is incumbent upon us to develop individual plans that fully consider the
surrounding area, staff and citizens for those times that an area or site could be occupied during construction.
Program Management is a collaborative effort involving communication and effective planning from every
department in the City. We represent and protect your interests through all phases, from planning, design,
procurement, construction, and project close-out.
PARTNERING FOR SUCCESS
We know for projects to be successful, that strong relationships locally are essential for achieving these results.
Ajax has worked successfully in North Florida for over 66 years and will rely upon our many relationships we
have developed in the Panhandle. Our past and current clients include Okaloosa County Board of County
Commissioners, Northwest Florida State College, Pensacola State College, Santa Rosa County Board of County
Commissioners, Bay District Schools, Santa Rosa Correctional Institute, the City of Fort Walton Beach, and The
Okaloosa County School District. Understanding the current market conditions will optimize our efforts for the
planning and implementation of every project we manage. Our Project Delivery is open-book and transparent
through every step of the process.
The local design professionals in this area are well known to Ajax, SMA and GMC. We also have longstanding
relationships with several other key consultants that we will partner with to make each of your projects a success.
These Firms know and understand the dynamics of working and designing in NW Florida.
AL – 54552
FL - CGC1520391
GA - GCCO 007750
GA - GCCQA 007750
NC – 83194
SC – G122422
TN – 74075
Midway Office
1080 Commerce Boulevard
Midway, FL 32343
850.224.9571 Phone
www.ajaxbuilding.com
TAB A. FIRM QUALIFICATIONS AND EXPERIENCE
A.1. Cover Letter
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3AjaxBuildingCompanyRFQ24-03-28
AJAX IN ACTION – CURRENT AND PAST PROJECTS
City of Fort Walton Beach – The City hired Ajax to manage a team of professionals in disciplines related to land
use planning, master planning, cost analysis, space needs, operational needs evaluations, existing structural
assessments, Facility Inventory Assessments and to provide recommendations for the best path moving forward.
The assessment resulted in the City of FWB moving forward with a consolidated Field Office Complex on Jet
Drive, which included 49,818 square feet on 8.94-acre site, four buildings and the closure of Jet Drive to improve
safety. This consolidation of departments stream-lined government efficiencies and provides a better and more
sustainable work environment for City Staff, while reducing their overhead operating costs.
Lake County Schools Program Management – Under the guidance of Ajax, we provided Total Program
Management on a series of schools in Lake County. These projects included large scale renovations and new
additions to six High Schools that were occupied throughout construction. Additionally, 2 of these projects were
historical renovation and preservation projects. We were able to maximize dollars for the district by working
directly with manufacturers and suppliers for buy-out of select materials and equipment. This allowed the district
to apply money into school programs, rather than just bricks and mortar.
Continuing Service Contracts – Ajax currently has 10 Continuing Services or Task Order clients where we typically
manage 20 different projects at a given time. A part of our CM services is being able to provide project oversight
on demand as our clients release projects. Projects range in size from small classroom additions to cafeteria
renovations, to athletic fields, etc. Many of these projects are required to be performed during summer months,
so extensive planning and scheduling is required for projects to be completed by the start of the school year.
We appreciate your time in reviewing our qualifications and hope to have the opportunity to present our team
and ideas at the presentation time. If you have any additional questions, please call me direct at 850.251.0837,
or via email at jay.smith@ajaxbuilding.com.
Sincerely,
Ajax Building Company, LLC
J.B Smith, II
President
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4AjaxBuildingCompanyRFQ24-03-28
AJAX BUILDING COMPANY, LLC
PRIME / TOTAL PROGRAM MANAGER
Ajax Building Company, LLC founded in 1958, is an employee owned and third generation family operated
construction management firm. During the past 66 years, Ajax has steadily grown to become one of the
Southeast’s premier contractors with an expertise in providing Construction Management, Design-Build, and
Program Management Services for public sector clients. Our Headquarters is located in Midway, (Tallahassee)
Florida: 1080 Commerce Boulevard, Midway, FL 32343 which will also be the office providing management for
this project. Ajax has an additional eleven offices throughout the Southeast. Including seven additional offices in
Florida (DeFuniak Springs, Lake Mary, Fort Myers, Gainesville, Jacksonville, Sarasota and Oldsmar). We have the
depth of staff and resources to deliver this program on time, within budget and with the level of quality that the
City should expect from their Program Manager.
Contact Name & Title Judd West, Project Executive
Address 1080 Commerce Blvd., Midway FL 32343
E-mail judd.west@ajaxbuilding.com
Telephone Number 850.224.9571
GOODWYN MILLS CAWOOD
ARCHITECT
Goodwyn Mills Cawood (GMC), LLC was founded in 1947 and is one of the largest architecture and engineering
firms in the region with offices across the Southeast. Whether designing schools, parks, hospitals and other
commercial developments, or providing clean water, safe streets and protecting endangered environments,
GMC takes great pride in serving our communities through the transformative work we do. Every project is guided
by the foundational concept that communities are built by people, not companies, and we strive to serve our
communities with quality, integrity, creativity and care. GMC is equipped to provide all of the services associated
with architecture, interior design, civil engineering, environmental services, landscape architecture, planning,
transportation engineering, geotechnical engineering, electrical engineering, surveying and disaster recovery.
Contact Name & Title Kelly Wieczorek, AIA VP, Architecture
Address 720 Bayfront Parkway, Suite 200
Pensacola, FL 32502
E-mail Kelly.Wieczorek@gmcnetwork.com
Telephone Number 850.432.0706
SAM MARSHALL
ARCHITECT
Sam Marshall Architects (SMA) is a small group of design oriented professionals organized to provide comprehensive
design and planning services for a wide variety of projects. Located in Pensacola, SMA offers a strong local
presence of service-oriented architects, designing for local conditions with experience in public projects with
expertise in institutional and governmental projects.
SMA will provide engineering consultants selected together with the City of Crestview as suitable partners with
specific expertise for each task. This includes but is not limited to Structural, Mechanical, Electrical, Telecom,
Security, Landscape, or other disciplines. Sam Marshall Architects was formed in 1962 Pensacola and has been
operating continuously for the past 59 years. All members of our firm have had experience in project planning,
design, and implementation. For a list of projects SMA has been involved in see section 6. For detailed experience
see of personnel see section. SMA has had no changes in organization focus or leadership in the past 10 years
and do not anticipate any in the near future. SMA is purposefully a small firm. This causes us to take on projects to
which we can devote our full time and attention.
Contact Name & Title David Alsop, President
Address 325 South Palafox St., Pensacola FL 32502
E-mail david@sammarshallarch.com
Telephone Number 850.433.7842
A.2. Corporate Background Information
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5AjaxBuildingCompanyRFQ24-03-28
PROJECT NAME LOCATION COST COMPLETION
Hillsborough Schools Memorial MS Phase 2 Tampa $4,621,780 May 2021
Charlotte County Justice Center Renovation Punta Gorda $15,778,536 February 2021
Alachua County Agriculture & Equestrian Center Newberry $13,503,186 October 2021
Wiregrass Ranch Sports Campus of Pasco County Wesley Chapel $26,320,047 January 2021
Sumter County Jail Expansion Bushnell $17,263,903 March 2021
Pinellas Schools Northeast High School Reno St. Petersburg $7,254,006 January 2021
UNF Competition Pool Jacksonville $8,938,785 December 2021
USF CCW - MDT Therapy Bldg HVAC/Roof Tampa $507,384 June 2021
Key West High School Backyard - Design Build Key West $11,507,388 March 2021
Hillsborough Schools Spoto HS Classroom Addition Riverview $10,395,639 August 2021
Pinellas Schools Shore Acres ES Classroom Addition St. Petersburg $3,979,113 August 2021
Fidelity - The Villages Refresh The Villages $107,895 January 2021
Pasco Schools River Ridge MS Restroom Reno New Port Richey $672,852 August 2021
Sumter County Tax Collector Kiosk The Villages $328,934 May 2021
CCPS CCW - Neil Armstrong ES Kitchen Floor Replac.Port Charlotte $124,101 July 2021
Seminole County Schools Idyllwilde ES Reno Sanford $998,965 July 2021
CCPS CCW - Kingsway ES Technology Upgrades Port Charlotte $159,245 July 2021
CCPS CCW - Myakka ES Technology Upgrades Port Charlotte $172,907 July 2021
Seminole State College MSA Bldg H Cart Path Sanford $13,561 August 2021
USF CCW MSC 2nd Floor Build Out Tampa $44,854 November 2021
Seminole State College of Florida Delineators Install Sanford $11,112 August 2021
Seminole State College of Florida Flagpole Install Sanford $9,281 November 2021
DMS FL House & Senate Parking Garage Repairs &
Capitol Complex Upgrades Tallahassee $57,856,634 August 2022
FSU Student Union Tallahassee $129,262,883 August 2022
Columbia County Detention Facility Lake City $15,732,991 February 2022
Santa Rosa County Judicial Center Complex Milton $44,037,047 September 2022
Volusia County Schools Beachside ES Daytona Beach $26,408,592 November 2022
UF Centrex Renovation Gainesville $1,924,373 June 2022
TD Bank, Jacksonville Contact Center Build out Jacksonville $9,163,554 April 2022
Seminole State College Water Fountains Replac.Sanford $234,946 February 2022
Seminole State College Campus HVAC Repair Bldg
V Sanford $357,575 September 2022
CCPS CCW Boardroom Upgrades at Murdock
Admin. Center Port Charlotte $320,996 November 2022
CCPS CCW Port Charlotte HS Pool Removal Port Charlotte $232,865 April 2022
Alpha Aerospace Center Melbourne $649,260 April 2022
Pasco Schools CCW Moon Lake ES Kitchen Reno New Port Richey $408,430 September 2022
COTFK Academy Classroom Facility & EOC Bldg Key West $6,988,608 May 2023
Monroe Schools Sugarloaf School Upper Sugarloaf Key $28,070,016 May 2023
Flagler Sheriff's District 3 Administration Facility Bunnell $19,783,113 February 2023
Hillsborough Schools Sumner HS Classroom Addition Riverview $11,121,308 January 2023
UNF CCW Lab/Bus Storage Jacksonville $996,408 June 2023
DCPS CCW Cooler Freezer Replacement at Hyde
Grove and Fort Caroline Elementary Jacksonville $689,911 July 2023
A.2.f. projects for Fl Agencies - last 3 years
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6AjaxBuildingCompanyRFQ24-03-28
The Ajax/GMC/SMA Team brings a wealth of technical capabilities and experience in Program Management
that make us uniquely qualified to support the successful execution of your project. Our team has a proven track
record of delivering complex programs on time, within budget, and according to the highest quality standards.
KEY TECHNICAL CAPABILITIES OF OUR TEAM INCLUDE:
Comprehensive Program Management Services: We offer end-to-end program management services,
including project planning, scheduling, budgeting, risk management, and quality control.
Experienced Team: Our team consists of experienced program managers, project engineers, cost estimators,
and construction managers who have successfully managed similar projects in the past.
Advanced Technology: We utilize cutting-edge design and project management software to ensure efficient
communication, collaboration, and decision-making throughout the project lifecycle.
Quality Assurance: Our firm is committed to delivering the highest quality results. We implement rigorous
quality assurance processes to ensure that all project deliverables meet or exceed industry standards.
Risk Management: We have a proactive approach to risk management, identifying potential risks early and
implementing mitigation strategies to minimize their impact on the project.
Sustainability Focus: We are committed to sustainability and incorporate environmentally friendly practices
into our program management approach whenever possible.
Compliance: Our firm has a strong understanding of regulatory requirements and ensures that all projects
are compliant with relevant laws and regulations.
Client-Centric Approach: We prioritize open communication and collaboration with our clients, ensuring
that their needs and expectations are met throughout the project.
We are confident that our technical capabilities, combined with our commitment to excellence and client
satisfaction, make us the ideal partner for your program management needs. We look forward to the opportunity
to discuss our proposal in more detail and to demonstrate how the Ajax/GMC/SAM Team can add value to your
project.
PROJECT-SPECIFIC WEBSITE
Depending on the City’s needs, Ajax can create a Project Specific Website (PSWS) that will dramatically enhance
the exchange of information among the project participants. This system is provided at no extra cost and is
managed in-house by Ajax. A secure, password protected PSWS will be created that will provide the following
benefits to the project:
Improvement in RFI cycle times
Expedited project closeout times
Search and retrieve archived information
View ongoing digital project photos
Post critical project announcements
Send and receive messages securely
Send important project files
Communication with the City and the public
A.3.a. Technical capabilities
We approach each project according to the unique requirements and concerns of the client. Cooperation and
exchange of ideas between the Ajax/GMC/SMA team and the City will guarantee that a successful project
will be delivered. Thus, we emphasize active and direct client participation throughout the entire project, from
planning, design, construction and beyond completion of the project. It is the intent of the Ajax/GMC/SMA
team to meet with the City and any additional designated representatives/stakeholders to verify exactly what is
needed and how the new facilities need to perform.
A.3. Organizational Qualifications &
Experience
CONSTRUCTION
TOTAL PROGRAM
MANAGEMENT
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A.3.b. Developing, evaluating, performing construction projects
in the TPM format
As a comprehensive Program Management Team, our approach to the Total Program Management RFQ for
the City of Crestview focuses on understanding the city’s needs, providing expert guidance for decision-making,
analyzing financing options, assessing site feasibility, and proposing solutions for future planning and development.
Leveraging our team’s diverse expertise and global perspective, we aim to facilitate informed decision-making
and support the City’s vision for sustainable growth and development.
Needs Assessment:
Conduct comprehensive consultations with city stakeholders to identify current and future needs.•
Utilize data analysis, surveys, and interviews to understand operational requirements, growth projections,
and community priorities.
Collaborate with city officials, departments, and residents to ensure alignment with long-term goals and
objectives.
Decision-Making Process:
Facilitate workshops and presentations to present findings and discuss potential solutions.
Provide clear and concise reports detailing options, benefits, and implications for decision-makers.
Utilize visualizations, simulations, and case studies to illustrate potential outcomes and aid in decision-making
processes.
Financial Analysis:•
Evaluate current financial data and operational costs of existing facilities.•
Conduct lifecycle cost analyses comparing the feasibility of renovation, replacement, or new construction.
Explore alternative financing models such as public-private partnerships, grants, bonds, and tax incentives.
Site Analysis and Building Location:
Conduct site assessments to evaluate suitability for proposed development.
Consider factors such as accessibility, infrastructure, environmental impact, and zoning regulations.
Use GIS mapping and spatial analysis to identify optimal building locations and potential impacts on future
projects and operations.
Long-Term Planning:•
Review current facilities and infrastructure to assess capacity, efficiency, and adaptability.
Forecast staff growth and operational needs based on demographic trends and economic projections.
Develop comprehensive proposals that outline phased development strategies and accommodate future
expansion and flexibility.
Proposal Development:
Present tailored proposals that address the city’s specific requirements and objectives.•
Include detailed plans, timelines, and budget estimates for implementation.
Offer ongoing support and consultation to assist the city in realizing its long-term vision and goals.
Our approach to the Total Program Management RFQ for the City of Crestview emphasizes collaboration, analysis,
and strategic planning to support informed decision-making and sustainable development. By leveraging our
team’s expertise and global perspective, we are committed to helping the city achieve its vision for growth,
efficiency, and community well-being.
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8AjaxBuildingCompanyRFQ24-03-28
A.3.C. innovative Approaches and Problem Solving
Our commitment is something we take great pride in. It is a value that we aggressively foster internally so that
when working on projects it is second nature. Our commitment to our work stems from a passion for great design
and the desire to bring it to life. We work hand-in-hand with you, contractors, consultants and other partners
to deliver a successful project from design through construction. We pride ourselves in creating teams who will
work on the project from commencement to completion. We understand the importance of maintaining team
continuity, and we pay attention when committing our team to our clients and to each other.
REGULARLY SCHEDULED MEETINGS: We believe that continual dialog between the team members through
regularly scheduled team meetings provides the appropriate forum to address issues as they arise. Using an open
issues list we as a team can remain focused on resolving issues and use the meeting to formulate resolutions and
direction.
SUBCONTRACTOR COORDINATION MEETINGS: Ajax conducts these meetings at least once a week with all
the subcontractors currently working onsite. In this meeting Ajax reviews with the subcontractors the project
schedule, safety and quality issues. This is also a forum to address any issues or conflicts that exist.
ONE ON ONE SUBCONTRACTOR MEETINGS: Sometimes meetings and issues are so complex that a one on
one meeting with the sub is more appropriate and leads to better results. In those cases, Ajax meets with the
subcontractor and works with them at coming to a swift resolution to an issue. In most cases these are contract
enforcement issues that require the involvement and subsequent commitments from the subcontractor’s upper
management. In any event, when an issue is of such a magnitude that it requires individual attention, those
meetings are held immediately.
COMMUNICATION: Ajax is dedicated to providing the team with the most current information through the
following:
Proposal Request (PR) Log
Monthly Report
Owner/Architect/Contractor Meeting Minutes
Subcontractor Meeting Minutes
Submittal Log
List of Drawings
Project Directory for Owner, Architect, Engineers,
Subs, and Vendors
Monthly Reports
Meeting Minutes
The Project Specific Website: The PSWS can
provide the following information in a secure,
password protected, environment for all project
participants
Requests for Information (RFI) Log
Change Order Request (COR) Log
Architectural Supplemental Instruction (ASI) Log
VERBAL COMMUNICATION: In this electronic age sometimes it is easier to send an e-mail or a letter, however
often times resolutions are obtained much faster by simply picking up the phone and talking though the issue with
the other party. At Ajax, our efforts are always geared toward seeking the most expedient means of resolution.
We view ourselves as an extension of your staff at the College, always available to you in person or by phone to
address any issues, concerns, or questions. Our open communication approach remains throughout the entire
process, whether it’s at Owners meetings, in person while onsite, or over the phone.
COMPREHENSIVE MANAGEMENT PROCESS: Through effective management and communication skills, Ajax
continues to enjoy excellent working relationships on a repeat basis with our clients.
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A.3.d. Specific knowledge of Florida’s requirements that may
relate to the scope of services
In crafting our approach to the Total Program Management RFQ for the City of Crestview, it’s imperative to
acknowledge and integrate Florida’s specific requirements for design and construction. Florida’s unique
environmental conditions, building codes, and regulatory framework significantly impact the scope of services
and influence decision-making throughout the project lifecycle.
BUILDING CODES AND REGULATIONS: Florida has stringent building codes and regulations aimed at ensuring
structural integrity, safety, and resilience against natural disasters such as hurricanes and flooding. Compliance
with the Florida Building Code (FBC) is essential, requiring thorough understanding and adherence to standards
related to wind loads, flood zones, energy efficiency, and accessibility. Our team will meticulously incorporate
these requirements into the design and construction process, employing innovative techniques and materials to
enhance durability and mitigate risks.
ENVIRONMENTAL CONSIDERATIONS: Given Florida’s diverse ecosystems and sensitive coastal areas,
environmental considerations play a crucial role in project planning and development. Compliance with
environmental regulations, including those governing wetlands, wildlife habitats, and water quality, is paramount.
Our approach will include comprehensive environmental assessments and mitigation strategies to minimize
adverse impacts and promote sustainability in line with Florida’s conservation goals.
Resilience and Disaster Preparedness: Florida’s vulnerability to natural disasters necessitates a
proactive approach to resilience and disaster preparedness in design and construction. Incorporating resilient
design principles, such as elevated structures, impact-resistant materials, and robust infrastructure, is essential to
mitigate risks and ensure the continuity of essential services during emergencies. Our team will work closely with
local authorities and stakeholders to develop resilient solutions that enhance community resilience and reduce
vulnerability to climate-related hazards.
Permitting and Regulatory Compliance: Navigating the permitting process in Florida requires thorough
knowledge of local ordinances, zoning regulations, and permit requirements. Our team will facilitate the permitting
process by liaising with relevant authorities, preparing comprehensive permit applications, and addressing any
regulatory challenges that may arise. By ensuring compliance with all applicable regulations, we will streamline
the approval process and expedite project delivery while minimizing potential delays and disruptions.
Sustainability and Energy Efficiency: Florida’s commitment to sustainability and energy efficiency
underscores the importance of incorporating green building practices into design and construction. Our approach
will prioritize energy-efficient design strategies, renewable energy integration, and resource conservation
measures to minimize environmental impact and optimize long-term operational efficiency. By aligning with
Florida’s sustainability initiatives, we will not only reduce environmental footprint but also enhance occupant
comfort and reduce lifecycle costs for the city.
Sports FACILITIES: Designing and constructing sports facilities involves a range of considerations to ensure they
meet the needs of the athletes, spectators and organizers. Below are key requirements that we will incorporate
into the design and construction process in order to deliver a high-quality facility that meets the needs of all
stakeholders.
Site Selection and Preparation: Location should meet the needs of the sports facility. Accessibility and
environmental impacts must be considered. Proper drainage must be maintained.
Facility Design: Must accommodate the specific sports activities intended. Design should include all necessary
features and amenities. Compliance with relevant regulations, guidelines, and standards is critical.
Construction Materials and Methods: Materials should be durable, weather-resistant, and suitable for their
intended use. Construction methods should ensure that the facility is built to last and withstand heavy use.
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10AjaxBuildingCompanyRFQ24-03-28
Sports Equipment and Infrastructure: All necessary sports equipment, including redundant equipment and
equipment for flex-fields, must be confirmed. Infrastructure must be carefully planned to account for required
utilities, lighting, irrigation, drainage, sound systems, etc.
Accessibility and Inclusivity: Ensure that the facility is accessible to people with disabilities, including
accessible parking, entrances, and seating areas. Consider inclusivity in design, such as providing facilities
for different age groups, skill levels, types of sports, etc.
Safety and Security: Implement safety measures, such as fencing, padding, and signage, to protect athletes
and spectators. Consider security measures, such as lighting and surveillance, to prevent vandalism and
ensure the safety of users.
Maintenance and Operations: Develop a plan for ongoing maintenance to ensure that the facility remains
in good condition. Consider the long-term operational needs, including staffing, scheduling, and budgeting.
Stakeholder Engagement: Engage with stakeholders, including athletes, coaches, administrators, and the
community, to gather input and ensure the facility meets their needs.
A.3.e. Completing projects within established schedules and
budgets
The Ajax/GMC/SMA Team is committed to ensuring schedule containment and budget containment through a
series of proven processes and strategies designed to keep your project on track and within budget.
Comprehensive Planning: We believe that thorough planning is the key to schedule and budget
containment. Our team will work closely with you to develop a detailed project plan that outlines all project
milestones, timelines, and budgetary requirements.
Regular Monitoring and Reporting: We will establish a system for regular monitoring and reporting to
track progress against the project plan. This will allow us to identify any potential issues early and take corrective
action to keep the project on schedule and within budget.
Change Management: We understand that changes are sometimes necessary during the course of a project.
Our change management process is designed to minimize the impact of changes on the schedule and budget
by carefully evaluating each change request and implementing only those that are essential to the project’s
success.
Risk Management: Our proactive approach to risk management involves identifying potential risks early and
developing mitigation strategies to minimize their impact on the project schedule and budget.
Value Engineering: We will explore value engineering opportunities to identify cost-saving measures without
compromising the quality or integrity of the project.
Consultant, Subcontractor and Vendor Management: We will closely manage all consultants,
subcontractors, and vendors to ensure that they adhere to the project schedule and budget. This includes regular
meetings, performance evaluations, and enforcement of contractual obligations.
Continuous Improvement: We are committed to continuous improvement and will regularly review our
processes and procedures to identify areas for improvement and implement changes to enhance our efficiency
and effectiveness in schedule and budget containment.
Our proven processes and strategies, combined with our commitment to excellence and client satisfaction, will
ensure schedule and budget containment for the City of Crestview TPM Program.
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11AjaxBuildingCompanyRFQ24-03-28
A.4.a. | A.4.c. | A.4.d. resumes, tasks, & experience statements
EDUCATION
B.S. Business Administration
University of Florida
YEARS OF EXPERIENCE
Joined Ajax - 1998
Work In Construction - 1998
AFFILIATIONS
FAMU School of Arch. &
Engineer Tech Advisory
Board
Northwest Florida State College
Student Services Building
Building K Renovation
Building 310 & 400 Renovations
Building 420 Renovation - Allied
Health & Nursing
23,127,362
5,500,000
8,365,510
24,268,974
77,000 SF
33,000 SF
45,900 SF
69,930 SF
State of Florida
Department of Corrections
Lake Correctional Mental Health Unit $
158,163,339 350,000 SF
JAYSMITHPRINCIPAL-IN-CHARGE
EDUCATIONB.S. CivilEngineeringAuburnUniversity
YEARS OFEXPERIENCEJoinedAjax - 2015WorkInConstruction - 2015
CERTIFICATIONSLEEDGreenAssociateAmericanHospital
Association Healthcare
Constructor
Monroe County School District
Marathon HHS Athletic Complex
Key West High School Backyard
Tommy Roberts Memorial Stadium
Gerald Adams Elementary School
Sugarloaf School
12,262,423
11,507,388
19,356,007
36,504,436
28,070,016
595,000 SF
312,000 SF
202,500 SF
98,000 SF
43,889 SF
Monroe County
Emergency Operations Center $32,286,866 25,799 SF
MARSHALL QUARLES
PRECONSTRUCTION MANAGER
EDUCATIONB.S. Construction
EngineeringTechnologyFloridaA&M University
YEARS OFEXPERIENCEJoinedAjax - 1993WorkInConstruction - 1982
CERTIFICATIONSCert. General Contractor
LEED AP BD+CISPEGMPFundamentals
JUDDWESTPROJECTEXECUTIVE
EDUCATION
MacDonald Douglas
Machinist School
YEARS OF EXPERIENCE
Joined Ajax - 2000
Work In Construction - 1988
CERTIFICATIONS
OSHA Certified
First Aid & CPR Certified
Northwest Florida State College
Student Services Building
Building 420 Renovation - Allied
Health & Nursing
23,127,362
24,268,974
77,000 SF
69,930 SF
State of Florida
Department of Corrections
Lake Correctional Mental Health Unit
158,163,339 350,000 SF
JODYWALLICKGENERALSUPERINTENDENT
Northwest Florida State College
Student Services Building
Building 420 Renovation - Allied
Health & Nursing
23,127,362
24,268,974
77,000 SF
69,930 SF
State ofFloridaDepartmentof Corrections
Lake Correctional Mental Health Unit
158,163,339 350,000 SF
A.4. Key Individuals & Qualifications
Page 66 of 130
12AjaxBuildingCompanyRFQ24-03-28
EDUCATION
B.S. Building Construction
Auburn University
YEARS OF EXPERIENCE
Joined Ajax - 2000
Work In Construction - 1980
CERTIFICATIONS
LEED AP BD+C
State of Florida
Department of Law Enforcement
Crime Laboratory and Office
Building
Dept. of Management Services
Continuing Contract
Arson Laboratory Exterior
Improvements & Attic Renovation
Facility Fume Hood Upgrades
13,491,413
2,000,000
133,823
574,949
91,587 SF
Various SF
Various SF
9,600 SF
Santa Rosa County
Judicial Center Complex $44,037,047 115,104 SF
Eastern Florida State College
Health Sciences Building $16,400,000 60,000 SF
CHUCKLESTERSR. PROJECT MANAGER
EDUCATIONB.S. Construction
Engineering Technology
Florida A&M University
YEARS OFEXPERIENCEJoinedAjax - 2016WorkInConstruction - 2016
CERTIFICATIONS
OSHA 10 Hour
ISPE GMP Fundamentals
State of Florida
Department of Management
Services Florida Supreme Court
Forensic Facility Hospital
FL House & Senate Parking
Garages Repairs & Upgrades
CCW - Holland Building
Electrical Improvements
CCW - FDLE Envelope Repairs
4,004,076
200,000,000
57,856,634
1,260,000
1,323,264
Various SF
305,000 SF
370,370 SF
Various SF
Various SF
Okaloosa County
Courthouse Addition and
Renovation
25,416,969 68,000 SF
Florida State University
Earth Ocean and Atmospheric
Sciences
60,224,171 135,000 SF
DANECHRESTENSENPROJECTMANAGER
City of Fort Walton Beach
New Field Office Complex $11,844,447 62,000 SF
Northwest Florida State College
Building 420 Renovation - Allied
Health & Nursing
24,268,974 69,930 SF
Jacksonville Public Library
Better Jacksonville Plan Library
Program
60,000,000 208,500 SF
Sumter County
Service Center & Central Fire
Training Complex
37,000,000 30,000 SF
Florida State University
Student Union $129,262,883 269,000 SF
ROYKENSKIPROJECTMANAGER
EDUCATION
B.S. Architecture
Minor in Construction
Florida A&M University
YEARS OF EXPERIENCE
Joined Ajax - 2019
Work In Construction - 2019
Northwest Florida State College
Building 420 Renovation - Allied
Health & Nursing
24,268,974 69,930 SF
Okeechobee County
Sheriff’s Department
Jail Renovation/Expansion
60,000,000 155,000 SF
Santa Rosa County
Judicial Center Complex $44,037,047 115,104 SF
Tallahassee Orthopedic Clinic
New Clinic $14,987,661 38,418 SF
Albany State University
Nursing/Health Sciences
Simulation Lab
7,943,552 17,455 SF
SUZANNATHOMASASST. PROJECT MANAGER
EDUCATION
M.S. Architecture
University of Florida
YEARS OFEXPERIENCEJoinedAjax - 2015
Work In Construction - 1998
CERTIFICATIONS
RegisteredArchitectNCARBmember
Cert. Construction Manager
OSHA 10 Hour
Page 67 of 130
13AjaxBuildingCompanyRFQ24-03-28
YEARS OF EXPERIENCE
Joined Ajax - 2017
Work In Construction - 1983
CERTIFICATIONS
OSHA 30
First Aid & CPR Certified
ASHE
City of Fort Walton Beach
New Field Office Complex $11,844,447 62,000 SF
Santa Rosa County
Judicial Center Complex $44,037,047 115,104 SF
City of St. Petersburg
Police Department Headquarters $62,162,731 294,112 SF
UF Health Shands
Medical Office Building $28,000,000 125,000 SF
Pinellas County Schools
Largo High School $55,800,853 257,715 SF
BRYANMARLOWSR. SUPERINTENDENT
EDUCATIONUniversityofWashingtonDiversInstituteofTechnologyOrangeCounty
CommunityCollegeUSNavyAirfieldTech School
YEARS OFEXPERIENCEJoinedAjax - 2016WorkInConstruction - 1997
CERTIFICATIONS
OSHA 30
State ofFloridaFLHouse & Senate Parking
Garages Repairs & UpgradesSenateOfficeBuildingColumn
Repair
CCW - J SubstationReplacementCCW - FL House Garage Sprinkler
RepairsCCW - FL Senate Garage
SprinklerRepairsCCW - Knott Building Boiler
UpgradesCCW - Carlton & Holland - SteamCCW - ADA Parking Lot #4
57,856,634
141,850$
1,266,594.22$
200,000
360,000
750,000
1,100,000$
425,000
370,370 SF
Various SF
702SFVariousSF
120,000 SF
10,000 SF
10,000SF20,000 SF
Monroe County SchoolDistrictSugarloafSchoolTommyRobertsMemorialStadium $
28,070,016$
19,356,007
43,889SF202,500 SF
ERICPANTZERSUPERINTENDENT
EDUCATIONB.S. Construction
ManagementM.S. ManagementUniversityofFlorida
YEARS OFEXPERIENCEJoinedAjax - 2016WorkInConstruction - 2014
CERTIFICATIONSOSHA30
AED & CPR Certified
Seminole State College of Florida
CCW - HVAC Building “A”$2,029,918 Various SF
Seminole State College of Florida
CCW - HVAC Building “W”$2,454,246 Various SF
Killearn Country Club
New Clubhouse $20,000,000 Various SF
Sumter County
Jail Expansion $17,263,903 38,662 SF
Orange County Public Schools
Pine Hills Bussing Compound $24,628,286 84,400 SF
Sumter County
Tax Collector Kiosk & Transfer System $328,934 500 SF
MCLEODCOSSONSUPERINTENDENT
EDUCATIONB.S. Business Administration
University of Central Florida
YEARS OFEXPERIENCEJoinedAjax - 2023WorkInConstruction - 2014
Northwest Florida State College
Building 420 Renovation - Allied
Health & Nursing
24,268,974 69,930 SF
PHILIP WARD
SUPERINTENDENT
EDUCATIONB.S. BusinessFloridaAtlantic University
YEARS OFEXPERIENCEJoinedAjax - 2023WorkInConstruction - 2014
CERTIFICATIONSOSHA30FirstAid & CPR Certified
Northwest Florida State College
Building 420 Renovation - Allied
Health & Nursing
24,268,974 69,930 SF
ALEXTHOMPSONASST. SUPERINTENDENT
Page 68 of 130
14AjaxBuildingCompanyRFQ24-03-28
EDUCATION
University of Florida
YEARS OF EXPERIENCE
Joined GMC - 2010
Started in Industry - 2004
CERTIFICATIONS
Registered Architect
FL, AL, MS, SC, VA;
Registered Interior
Designer, LEED AP BD+CCityofGulfBreeze
Community Center $ 6,000,000 44,000 SF
YMCA of Northwest Florida
Downtown Pensacola YMCA $ 10,600,000 53,240 SF
Escambia County
One Stop Central Office Complex $ 5,200,000 79,000 SF
Whitesell-Green, Inc
Garden Gateway Office Building $ 9,100,000 51,000 SF
Beck Partners
One51 Main Mixed-Use Office $ 3,465,000 25,400 SF
Northwest Florida State College
Allied Health Building $ 3,500,000 77,000 SF
KELLY WIECZOREK
VP, ARCHITECTURE
EDUCATION
Auburn University
YEARS OF EXPERIENCE
Joined GMC - 1995
Work In Industry - 1947
CERTIFICATIONS
Registered Architect: FL,
AL, MS, Licensed Disaster
Safety Work
City of Pensacola
Civic Center $20,000,000 160,000 SF
City of Gulf Breeze
Community Center $6,000,000 44,000 SF
YMCA of NorthwestFloridaDowntownPensacolaYMCA $10,600,000 53,240 SF
Florida Power and Light
Addition & Renovation $1,830,000 900+ SF
Florida Department of Law
Enforcement
New Laboratory and Office Facility
29,000,000 88,000 SF
College of Coastal Georgia
Teacher Education & Learning
Center
8,145,425 31,885 SF
GEORGE WILLIAMS
QA / QC
EDUCATION
University of South
Dakota
YEARS OF EXPERIENCE
Joined GMC - 2007
Work In Industry - 1986
CERTIFICATIONS
Storm Water, Erosion
and Sedimentation
Northwest Florida State College
Allied Health Building $24,285,000 70,000 SF
Southern Sky Aviation
Fixed Base Operator Terminal and
Hangars
27,549,000 81,600 SF
Encompass Health Rehabilitation
HospitalGulfport Renovation $
5,769,000 7,725 SF
Client Confidential
Aviation Maintenance Facility $17,000,000 80,500 SF
College of Coastal Georgia
Teacher Education & Learning
Center
8,145,425 31,885 SF
KIM STEELE
SENIOR ARCHITECT
EDUCATION
University of Arkansas
YEARS OF EXPERIENCE
Joined GMC - 2021
Work In Industry - 2018
CERTIFICATIONS
Registered Architect
FL, Registered Interior
Designer FL, AIA, WELL
AP
Southern Sky Aviation
Fixed Base Operator Terminal and
Hangars
27,549,000 81,600 SF
Florida Department of Law
Enforcement
New Laboratory and Office
Facility
29,000,000 88,000 SF
University of WestFloridaAthleticTrainingFacilityAddition $TBD 10,000 SF
Escambia County Healthcare
Authority
Atmore Community Hospital &
Urgent Care
32,000,000 55,000 SF
SHADIA JARMILLO
ARCHITECT
Page 69 of 130
15AjaxBuildingCompanyRFQ24-03-28
EDUCATION
Tulane University
YEARS OF EXPERIENCE
Joined GMC - 2014
Started in Industry - 1995
CERTIFICATIONS
Registered Architect FL,
Certified Green Globes
Professional
YMCA of Northwest Florida
Downtown Pensacola YMCA $ 10,600,000 53,240 SF
Southern Sky Aviation
Fixed Base Operator Terminal and
Hangars
27,549,000 81,600 SF
Northwest Florida State College
Walton Works $ 1,975,000 16,900 SF
Escambia County
New Correctional Facility $ 132,000,000 304,000 SF
Santa Rosa County
Central Landfill Maintenance
Facility
TBD 17,000 SF
University of West Florida
Athletic Facility Addition $ TBD 10,000 SF
ART PEREZ
PROJECT ARCHITECTURE
EDUCATION
Tulane University
YEARS OF EXPERIENCE
Work In Industry - 1977
City of Birmingham
Intermodal Transit Hub $60,000,000 111,000 SF
City of Tuscaloosa
Amphitheater $45,000,000 6,500 seats
City of Foley
Sports Tourism Complex $26,000,000 104,000 SF
500 Acres
West Villages Improvement District
Atlanta Braves Spring Training
Facility
80,000,000 9,000 seats
Santa Rosa County
Judicial Center Complex $44,037,047 115,104 SF
MIKELANIERPROGRAMMANAGEMENTCONSULTANT
EDUCATION
Auburn University
YEARS OF EXPERIENCE
Joined GMC - 1995
Work In Industry - 1988
CERTIFICATIONS
Registered Architect
AL, IN, LA, SC, US Green
Building Council, LEED
AP BD+CCityofAthens
Recreation Center $14,662,100 71,793 SF
City of Foley
Sports Complex $26,000,000 104,000 SF
500 Acres
City of Hoover
Met Complex and Finley Cente $ 79,500,000 155,00SF
120 Acres
Auburn University
Woltosz Football Performance
Center $
67,532,612 233,400 SF
Auburn University
Indoor Multi-Sport Practice Facility $11,200,000 91,000 SF
Birmingham-Jefferson Convention
Protective Stadium $188,000,000 835,000 SF
YANN COWART
V.P., SPORTS & RECREATION ARCHITECTURE
Page 70 of 130
16AjaxBuildingCompanyRFQ24-03-28
EDUCATION
University of
Southwestern Louisiana
YEARS OF EXPERIENCE
Joined SMA - 1983
Started in Industry - 1980
CERTIFICATIONS
Registered Architect - FL,
LA. NCARB Certificate
City of GulfBreezePoliceDepartment Replacement $2,400,000 4,107 SF
Santa RosaCountyJudicialCenterComplex $42,800,000 115,000 SF
Fort WaltonBeachFieldOfficeComplex $11,500,000 28,000 SF
Northwest FL StateCollegeStudentServicesCenter $16,500,000 77,000 SF
Northwest FL StateCollegeBuildingKRenovation $5,500,000 33,000 SF
OkaloosaCountyCourthouse $21,000,000 68,000 SF
DAVID ALSOP
PRINCIPAL-IN-CHARGE
EDUCATION
Mississippi State
University
YEARS OF EXPERIENCE
Joined SMA - 2005
Started in Industry - 1999
CERTIFICATIONS
Registered Architect - FL
NCARB Certificate. CSI.
CDT.
Santa Rosa County
Judicial Center Complex $44,037,047 115,104 SF
Northwest Florida State College
Student Services Center $16,500,000 77,100 SF
Northwest Florida State College
Community Services Complex $30,000,000 120,000 SF
Okaloosa County
Courthouse $21,000,000 68,000 SF
City of Pensacola
City Hall Renovation & Addition $7,870,000 95,600 SF
Central Credit Union of Florida
9 Mile Main Branch $5,000,000 15,000 SF
JONATHAN FISH
ASST. PROJECT ARCHITECT
EDUCATION
Texas A&M University
YEARS OF EXPERIENCE
Joined SMA - 1988
Started in Industry - 1988
CERTIFICATIONS
Registered Architect - FL,
AL. NCARB Certificate
Northwest FL StateCollegeJuvenileJusticeCenter
Renovations $
5,400,000 45,000 SF
PensacolaBeachSheriff’s Substation $1,400,000 3,200 SF
Escambia CountySchoolsStadiumRepairs $498,000 NA
Pensacola StateCollegeAthleticComplex & Soccer Field $2,000,000 3,000 SF
Santa Rosa SchoolDistrictSTEAMCenter $3,500,000 10,500 SF
PensacolaBeachPublicSafetyBuilding $3,800,000 5,800 SF
MIKE MARSHALL
PROJECT ARCHITECT
EDUCATION
Mississippi State
University
YEARS OF EXPERIENCE
Joined SMA - 2019
Started in Industry - 2017
CERTIFICATIONS
Registered Architect - FL
NCARB Certificate.
Santa Rosa County
Judicial Center Complex $44,037,047 115,104 SF
City of GulfBreezePoliceDepartment Replacement $2,400,000 4,107 SF
Escambia County Sherriff’sOfficeFiringRange $1,900,000 8,000 SF
Escambia County SchoolDistrictEscambiaHSBuilding7Reno $1,200,000 1,800 SF
Santa Rosa SchoolDistrictLocklinTech. College Building 13
Reno $
700,000 8,000 SF
Escambia County SchoolDistrictStadiumRepairs $400,000 NA
LUKE MARSHALL
ASST. PROJECT ARCHITECT
Page 71 of 130
17AjaxBuildingCompanyRFQ24-03-28
JODYWALLICKGeneral
Superintendent
CHUCK LESTER
Sr. Project Manager
DANECHRESTENSENProjectManager
BRYAN MARLOW
Sr. Superintendent
KELLY WIECZOREK
V.P., Architecture
CITY OF CRESTVIEW
CONSTRUCTION TOTAL PROGRAM
MANAGEMENT
KIM STEELE
Senior Architecture
GEORGE WILLIAMS
QA / QC
JAY SMITH
Principal-in-Charge
JUDD WEST
Project Executive
SHADIA JARAMILLO
Architecture
Off Site Team
On Site Team
SUZANNATHOMASAsst. Project Manager
ERIC PANTZER
Superintendent
PURCHASING
SCHEDULING
QUALITY CONTROL
ADMINISTRATIVE SUPPORT
SUPPORT STAFF
JEFF STEPHENSON
Chief Estimator
MEP SERVICES
AMYBITTERLINGProjectDevelopment & Outreach COST CONTROL
MARC REEVES
Risk Management /Safety
ART PEREZ
Project Architect
YANN COWART
V.P., Sports & Recreation
Architecture
A.4.b. project team organizational chart
ROYKENSKIProjectManager
MCLEOD COSSON
Superintendent
DAVID ALSOP
Principal-in-Charge
MIKE MARSHALL
Project Architect
JONATHAN FISH
Asst. Project Architect
LUKE MARSHALL
Asst. Project Architect
MIKE LANIER
Program Management
Consultant
ACCOUNTINGVDC/BIMSERVICESMARSHALLQUARLES
Preconstruction Manager
ALEX THOMPSON
Asst. Superintendent
PHILIP WARD
Superintendent
Page 72 of 130
18AjaxBuildingCompanyRFQ24-03-28
BONDING AGENT
Willis Towers Watson
Steve Foster
15305 N Dallas Parkway,
Suite 1100
Addison TX 75001
972) 715-6245
SURETY COMPANY
Travelers Casualty and
Surety Company of
America
Attn: Joseph Powers
343 Thornall St., 5th Floor
Edison, NJ 08837
732) 321-5614
750
MILLION
single project
2.5
BILLION
aggregate
343 Thornall St., 5th Floor 1340 Treat Blvd., Suite 400Edison, NJ 08837 Walnut Creek, CA 94597732-321-5614 925-979-6708
January 3, 2024
Re: Bonding Capacity Reference Letter
To Whom It May Concern,
Ajax Building Company, LLC is a highly regarded and valued client of Travelers CasualtyandSuretyCompanyofAmerica (A.M. Best Financial Strength Rating of A++ (XV) andLibertyMutualInsuranceCompany (A.M. Best Financial Strength Rating A (XV), as Co-Sureties, and Travelers Casualty and Surety Company of America will act as lead suretyandhavethepleasureofextendingsuretycredittoAjaxBuildingCompany, LLC. TheSuretiesarelicensedandauthorizedtotransactbusinessinAll50States. During AjaxBuildingCompany, LLC’s history, the company has developed a strong and successfultrackrecordofcompletingprojectsontime, without claims and within the availablebudget.
We have determined that Ajax Building Company, LLC is capable of obtaining a
performance bond and a payment bond for the Project, and the Surety for, Ajax BuildingCompany, LLC is prepared to provide a Performance and Payment bond for the ProjectintheformandamountrequiredbytheAgreement. The Surety has, in the past, considered and provided bonding for individual projects in excess of $750,000,000 andprovidedsuretysupportforuncompletedworkprogramsinexcessof $2,500,000,000.
Our consideration and issuance of bonds is a matter solely between the Ajax BuildingCompany, LLC and ourselves, and we assume no liability to third parties or to you by theissuanceofthisletter. The Surety reserves their right to review for any adverse changestothecontracttermsandconditions, bond forms, appropriate contract funding and anyotherunderwritingconsiderationsatthetimeoftherequest.
We trust this information meets your satisfaction. If there are further questions, pleasefeelfreetocontactme.
Travelers Casualty and Surety Company
of America / Liberty Mutual Insurance Company
Laurie Pflug
Attorney-in-fact
In the last five years, Ajax has not been involved in any construction related litigation cases.
Ajax has completed over 1,000 Construction Management at Risk projects for more than 140 public entity clients
and is very proactive in preventing litigation opportunities on projects.
A.5. Litigation
A.6.1. Preferred Documentation:
SURETY BOND COMMITMENT LETTER
A.6. Financial Plan
Page 73 of 130
19AjaxBuildingCompanyRFQ24-03-28
Design & Construction Experience
Our long term working relationship will ensure our entire team is ready to hit the ground running. This unparalleled
level of complimentary expertise will ensure each taxpayer dollar is utilized efficiently and wisely. The following
outlines a brief representation of projects our team has completed that are relevant to the City of Crestview’s
Construction Total Program Management. The pages following this include the Design-Build projects the Ajax/
GMC/SMA team has under contract as well as outstanding projects/current workload.
TAB B. SIMILAR PROJECTS, PAST PERFORMANCE
Page 74 of 130
20AjaxBuildingCompanyRFQ24-03-28
Page 45 of 47
XVI. ATTACHMENT #9 REFERENCES
The Proposer shall complete and submit this Reference Form as a part of their
response. The contact person provided shall be a person who has personal
knowledge of the Proposer’s performance for the specific requirements listed and is
aware the City may be contacting them.
Reference 1:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Reference 2:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Reference 3:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Northwest Florida State College Multiple Projects
Various
100 East College Boulevard, Bldg 310
Northwest Florida State College
Tanner McKnight | 850.729.6404
tmcknight@nwfsc.edu | N/A
50,000,000 Various Dates
NORTHWEST FLORIDA STATE COLLEGE
MULTIPLE PROJECTS
Niceville, Florida
RENOVATIONS BUILDING 310 & 400RENOVATIONDESCRIPTIONOFSERVICES: This is a multi-phased project that includes the demolition
and renovation of approximately 33,000 SF in the Student Services Building,
the demolition and renovation of approximately 12,900 SF in the Engineering
Technologies Building and the vertical expansion of a second floor of approximately
8,600 SF of the Engineering Technologies Building.
COST
ANNUAL CONTRACT: $
6,500,000SERVICES: $6,500,000
SIZE45,900 SF
STUDENT SERVICESBUILDINGDESCRIPTIONOFSERVICES: This new 3-story Student Services Building has an
enclosed area of approximately 77,000 GSF. The building is composite structural
steel and concrete structure with exterior brick masonry and curtain wall system.
The roof is a single-ply membrane roofing system. The new student services building
houses a new 6,300sf full service kitchen along with a 6,500 sf cafeteria and various
banquet rooms and meeting rooms on the ground floor.
COSTANNUAL CONTRACT:
23,382,377
SERVICES: $23,127,362
SIZE
77,000 SF
BUILDING KRENOVATIONDESCRIPTIONOFSERVICES: This was a renovation to the existing Student Services
Building. The building is approximately 33,000 SF and consisted of a coffee shop,
game room, offices, the student bookstore, and storage space. The work completed
in this building included the complete gutting and replacement of the mechanical
and electrical systems throughout the building as well as selective demolition of
interior and perimeter walls, finishes, doors and windows.
COST
ANNUAL CONTRACT:
5,500,000
SERVICES: $5,500,000
SIZE
33,000 SF
BUILDING 420 RENOVATION - ALLIED HEALTH & NURSINGDESCRIPTIONOFSERVICES: This project will consist of exterior and interior renovations
to building 420. The building exterior walls and roofing (building envelope) will be
replaced. Interior renovations will include interior partitions, finishes, plumbing,
HVAC, electrical, fire alarm, building data and communications modifications, in
order to develop educational spaces for Nursing and Allied Health throughout the
building.
COSTANNUAL CONTRACT: $
24,268,974
SERVICES: TBD
SIZE69,930 SF
Page 75 of 130
21AjaxBuildingCompanyRFQ24-03-28
Page 45 of 47
XVI. ATTACHMENT #9 REFERENCES
The Proposer shall complete and submit this Reference Form as a part of their
response. The contact person provided shall be a person who has personal
knowledge of the Proposer’s performance for the specific requirements listed and is
aware the City may be contacting them.
Reference 1:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Reference 2:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Reference 3:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Bronson Animal Disease Diagnostic Laboratory
New Faiclity
407 S. Calhoun Street, Tallahassee FL, 32399
FL Dept. of Agriculture & Consumer Services
Allan Golden | 850.617.7093
Allan.Golden@freshfromflorida.com | N/A
9,596,193 May 2018 - Sept. 2019
STATE OF FLORIDA
MULTIPLE PROJECTS
Various Cities, Florida
FL DEPT. OF CORRECTIONS LAKE CORRECTIONAL MENTAL HEALTH UNIT
DESCRIPTION OF SERVICES: This project will include the demolition and abatement
of 14 existing structures on the north side of the CI’s compound. The new facility will
encompass 350,000 SF consisting of new single occupancy patient rooms, therapy
rooms, recreational space, medical consultation rooms, nursing stations, multi-use
offices, a new infirmary and food service facility, laundry, visitation space and a
new user friendly public entrance to the overall facility.
COST
ANNUAL CONTRACT:
158,163,339
SERVICES: TBD
SIZE
350,000 SF
FL. DEPT. OF AGRICULTURE & CONSUMER SERVICES BRONSON ANIMAL DISEASE
DIAGNOSTIC LABORATORY
DESCRIPTION OF SERVICES: Ajax constructed a new office/laboratory facility
on a forested site adjacent to the existing laboratory complex. The new facility
holds $11 million in the latest technical instruments and includes laboratory space
for virology, bacteriology, serology, histology, IHC, clinical pathology and lab
equipment compatible with BSL-2 guidelines. New covered walkways connecting
the new building with the existing building tie the two together. Finally, the site was
designed for a possible future expansion for emergency vehicle storage.
COSTANNUAL CONTRACT: $
9,658,705SERVICES: $9,596,193
SIZE22,327 SF
AWARDSABEagle Award
DEPT. OF MANAGEMENT SERVICES FORENSIC FACILITY HOSPITAL
DESCRIPTION OF SERVICES: Ajax has been selected to deliver the new Forensic
Facility Hospital. The new facility will include Inpatient treatment units, Diagnostic
facilities (e.g., X-ray, lab), Secure transport and intake areas, and a forensic lab
facility.
COSTANNUAL CONTRACT: $
200,000,000
SERVICES: TBD
SIZE305,000 SF
Page 76 of 130
22AjaxBuildingCompanyRFQ24-03-28
MONROE COUNTY SCHOOL DISTRICT
MULTIPLE PROJECTS
Monroe County, Florida
GERALD ADAMS ELEMENTARYSCHOOLDESCRIPTIONOFSERVICES: The new state-of-the-art 21st century school was built
as a multi-structure, two-story facility incorporating the latest features in flexible
learning spaces, technology and security as well as being designed to provide a
safe, environmentally friendly campus
COSTANNUAL CONTRACT: $
37,331,678SERVICES: $36,504,436
SIZE98,000 SF
MARATHON HIGH SCHOOL ATHLETICCOMPLEXDESCRIPTIONOFSERVICES: This renovation invovled an addition of a new football
field with sports lighting, grandstands, concessions buildings and practice field
along with replacement fields and stands for baseball and softball at Marathon
High School.
COSTANNUAL CONTRACT: $
12,509,742
SERVICES: $12,262,423SIZE
595,000 SF
STANLEY SWITLIK ELEMENTARY SCHOOL
DESCRIPTION OF SERVICES: THIS project encompassed the partial campus
replacement and renovations to the existing school and the addition of a School
District Transportation and Bus Maintenance facility on the same site.
COSTANNUAL CONTRACT: $
38,464,580SERVICES: $38,457,293
SIZE101,971 SF
TRANSPORTATION AND INTERNAL SERVICESFACILITYDESCRIPTIONOFSERVICES: This project consisted of the demolition of an existing
two-story building and restoration of the “brownfield” site to accommodate a
new Transportation and Internal Services Facility. The new facility has a garage with
three full bus and white fleet service bays, 13 bus spaces, 12 vehicle spaces, two
bus lifts, a bus wash, and a fueling station with underground fuel storage.
COSTANNUAL CONTRACT: $
13,919,952SERVICES: $13,825,662SIZE22,382 SF
Page 45 of 47
XVI. ATTACHMENT #9 REFERENCES
The Proposer shall complete and submit this Reference Form as a part of their
response. The contact person provided shall be a person who has personal
knowledge of the Proposer’s performance for the specific requirements listed and is
aware the City may be contacting them.
Reference 1: Project Name: Type of Project/Service: Address: Contracting Agency/Client: Contact Name and Phone #: Contact Email Address and Fax #: Contract Amount: Date Work Performed: Reference 2: Project Name: Type of Project/Service: Address: Contracting Agency/Client: Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Reference 3:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Monroe County School District Multiple Projects
Various
241 Trumbo Road, Key West FL, 33040
Monroe County School District
Douglas Pryor | 305.293.1400
Douglas.Pryor@KeysSchools.com| N/A
140,000,000 Various
KEY WEST HIGH SCHOOLBACKYARDDESCRIPTIONOFSERVICES: The project was a design-build 6.4-acre sports complex
replacement project including natural and synthetic sports fields and a rubberized
track. The new sports fields include synthetic turf multi-use football/soccer/lacrosse
field and synthetic softball field with batting cages and bull pens using Ecotherm
recycled infill to aide in surface temperature reductions. The synthetic fields have
a similar G-Max shock test performance as natural grass. The track and track and
field events were replaced with a high-performance rubberized surface. Bleachers
and press boxes were provided at both the Softball and Multipurpose fields.
COSTANNUAL CONTRACT: $
11,796,289SERVICES: $11,507,388SIZE312,000 SF
TOMMY ROBERTS MEMORIALSTADIUMDESCRIPTIONOFSERVICES: Replacement of the existing Football and Baseball
natural grass fields with synthetic turf, new Bleachers, Concessions buildings, Press
Boxes, and addition of a new Field House for Locker Rooms and Offices. The existing
sports complex site area of 202,500 SF will have improved parking and drainage as
well raising areas five feet in elevation to meet flood zone elevation requirements.
COSTANNUAL CONTRACT: $
19,356,007SERVICES: TBDSIZE202,500 SF
SUGARLOAFSCHOOLDESCRIPTIONOFSERVICES: This project 2 story 31,932 SF concrete tilt wall classroom
addition incorporated flexible learning spaces, technology and security. Additional
elements included 11,093 SF of renovations to the existing administration building, a
revised campus entrance and sitework, new playground, new basketball/pickleball
court, new multipurpose field, and a campus-wide fire alarm system replacement.
COSTANNUAL CONTRACT: $
28,683,716SERVICES: $28,070,016SIZE43,889 SF
Page 77 of 130
23AjaxBuildingCompanyRFQ24-03-28
CITY OF GULF BREEZE, FL
COMMUNITY CENTER
Gulf Breeze, Florida
DESCRIPTION OF SERVICES: The Gulf Breeze Community Center, designed by Goodwyn Mills Cawood (formerly
Bay Design), is a 44,000 square foot recreational facility in the City of Gulf Breeze. It underwent a significant
transformation with a 20,000 square foot renovation and a new 24,000 square foot addition. The center features
two basketball gymnasiums, four multi-purpose rooms, a game room, a commercial kitchen, and exterior
tennis courts. Notable design elements include an exterior covered porch overlooking 10 tennis courts, tiered
landscaped seating, and a tennis pro shop. The facility prioritizes sustainability with 100% geothermal heating/
cooling, LED lighting, daylight harvesting, and low-voltage controls, earning it LEED Certification.
The Gulf Breeze Community Center serves as a recreational hub with modern amenities and a focus on energy
efficiency. The facility caters to diverse interests, providing spaces for sports, events, and leisure activities. Its
sustainable features align with contemporary environmental standards, reflecting a commitment to responsible
design and community well-being.
COST
6,000,000
SIZE
44,000 SF
SUSTAINABILITYLEEDSilver
AWARDSNone
Page 45 of 47
XVI. ATTACHMENT #9 REFERENCES
The Proposer shall complete and submit this Reference Form as a part of their
response. The contact person provided shall be a person who has personal
knowledge of the Proposer’s performance for the specific requirements listed and is
aware the City may be contacting them.
Reference 1:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Reference 2:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Reference 3:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Gulf Breeze Community Center
Renovation / New Facility
800 Shoreline Dr, Gulf Breeze, FL 32561
City of Gulf Breeze, FL
Ron Pulley | 850.934.5140
rpulley@gulfbreezefl.gov | N/A
6,000,000 2013
Page 78 of 130
24AjaxBuildingCompanyRFQ24-03-28
ESCAMBIA COUNTY FLORIDA
ONE STOP CENTRAL OFFICE COMPLEX
Pensacola, Florida
DESCRIPTION OF SERVICES: GMC, previously Bay Design Architects (BDA), completed the new 79,000 sf office
facility in 2010. The project is the first LEED Certified design for Escambia County and achieved LEED Gold
certification. The facility includes innovative features such as an extensive green roof system with 100% planted
area and pervious concrete paving.
High efficiency HVAC systems, low water-use plumbing fixtures, and day lighting were incorporated into the
projects design to further decrease energy costs. The facility contains atrium areas and windows located around
the perimeter which provide greater daylight to occupants positioned within its open floor plan.
COST $
5,200,000
SIZE
79,000 SF
SUSTAINABILITYLEEDGold
AWARDSNone
Page 45 of 47
XVI.ATTACHMENT #9 REFERENCES
The Proposer shall complete and submit this Reference Form as a part of their
response. The contact person provided shall be a person who has personal
knowledge of the Proposer’s performance for the specific requirements listed and is
aware the City may be contacting them.
Reference 1:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount:Date Work Performed:
Reference 2:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Reference 3:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount:Date Work Performed:
One Stop Central Office Complex
New Facility
3637 Mobile Hwy, Pensacola, FL 32505
Escambia County Florida
Board of County Commissioners | 850.595.4902
Rob Hogan | N/A
5,200,000 2010
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25AjaxBuildingCompanyRFQ24-03-28
CITY OF CHAMBLEE, GEORGIA
CHAMBLEE CITY HALL
Chamblee, Georgia
DESCRIPTION OF SERVICES: The new Chamblee City Hall is placed as the center piece for the city’s developing
downtown master plan. The building is a beacon for the community and evokes a sense of historical significance
and pride. Upon arrival, the city hall and surrounding site is welcoming and inviting with a variety of open
green spaces that promote public engagement and activity. The building embodies and elevates the City of
Chamblee’s service model by promoting active community engagement and service. The city hall creates an
environment where people will want to come to work founded under the belief that “if we focus on our staff, the
staff will focus on serving the citizens of Chamblee.” These ideals are embodied throughout the architecture. The
front entry features an inviting wood/steel trellis structure that reaches out and draws people into the three-story
front lobby. This atrium space connects to two smaller lobbies on the north and west ends of the building, allowing
for multiple points of entry for the public. Historical brick detailing adorns the large arch windows that stretch
along the south and west facades, covering a double height community room and council chambers, which
are large enough to contain 180+ people. The building houses a number of city departments which includes city
clerk, city manager, development, economic development, finance, human resources, parks and recreation,
and public relations.
COST$
18,000,000
SIZE29,769 sf
SUSTAINABILITYNone
AWARDS2023AIA Georgia
People’s Choice Award
The office spaces are divided into individual suites to fit the needs of the city staff
and are situated with easy access to rooftop balconies and outdoor green spaces.
The west facing balconies can be utilized during outdoor concerts, held outside of
the city hall, while the east facing balconies are oriented towards a large future park
space, and serve as an outdoor break room for the staff. The building’s mercantile
architectural language embraces the existing material palette that runs throughout
the City of Chamblee, while the entry creates an engaging focal point for the new
downtown developments.
Page 45 of 47
XVI.ATTACHMENT #9 REFERENCES
The Proposer shall complete and submit this Reference Form as a part of their
response. The contact person provided shall be a person who has personal
knowledge of the Proposer’s performance for the specific requirements listed and is
aware the City may be contacting them.
Reference 1:Project Name:Type of Project/Service:Address:Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount:Date Work Performed:
Reference 2:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount:Date Work Performed:
Reference 3:
Project Name:
Type of Project/Service:
Address:
Contracting Agency/Client:
Contact Name and Phone #:
Contact Email Address and Fax #:
Contract Amount: Date Work Performed:
Chamblee City Hall
New Facility
3637 Mobile Hwy, Pensacola, FL 32505
City of Chamblee, Georgia
Kristen Gorham | 770.986.5010
kgorham@chambleega.gov | 770.986.5014
18,000,000 2022
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26AjaxBuildingCompanyRFQ24-03-28
YMCA OF NORTHWEST FLORIDA
DOWNTOWN PENSACOLA YMCA
Pensacola, Florida
DESCRIPTION OF SERVICES: GMC, formerly Bay Design Architects, completed a new two-story YMCA in downtown
Pensacola. Project includes full size gymnasium, aquatics center, wellness center, multi-purpose/community
rooms, demonstration kitchen, locker rooms, conference room and administration office.
A healthcare partner has also teamed with the YMCA to provide a therapy component. The facility was designed
using energy efficient building systems and the materials were selected help to achieve an efficient building
envelope. A series of community and member input meetings were held prior to the design of the building to
develop the program. The entire facility is designed to be a unique place where people can learn to improve
their health and quality of life.
COST $
10,600,000
SIZE
53,240 SF
SUSTAINABILITYNone
AWARDSNone
ADDITIONAL RELEVANT EXPERIENCE
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27AjaxBuildingCompanyRFQ24-03-28
CITY OF HOOVER, ALABAMA
HOOVER MET COMPLEX & FINLEY CENTER
Hoover, Alabama
DESCRIPTION OF SERVICES: The Hoover Met Complex combines a large-volume, multi-purpose, indoor facility
and 120 acres of outdoor facilities to create a flexible complex that makes Hoover a premier destination for
amateur sports. The hallmark of the project is the 155,000 SF Finley Center whose large span metal structure
is masked by well-designed exterior elements pushed to the outside of the main structure’s footprint to break
up the exterior mass. These smaller volume spaces contain specific programming elements that hide the main
structure and created an award-winning 2018 Best Metal Building by Metal Construction News magazine. The
City of Hoover has seen enormous growth in its sports programs over the past 10 years and needed a new
sports focused complex to allow for growth and create new revenue streams to take advantage of sports
tourism trends. Hoover had not built any new athletic facilities since 2003 although its sports participation
had increased by 200%-500%. The total economic impact created by the new complex is projected by the
Greater Birmingham Convention and Visitor’s Bureau to be between $27 million and $32 million annually.
The center piece, Finley Center, was needed to create a flexible, large-volume, open space, that was economical,
attractive and functional. The large volume open space can accommodate a variety of configurations using
mechanisms that can be lowered from the ceiling to divide the space into 11 regulation-size basketball courts,
16 regulation-size volleyball courts or be used for conferences, 2,400 persons in a seated banquets, 300 trade
shows booths or seating for 5,000. The flexibility designed into the space allows multiple events to take place
simultaneously day or night throughout the year. The outdoor facilities of the Hoover Met Complex includes five
NCAA regulation-size soccer/football/lacrosse fields (can be converted to 10 youth fields), five NCAA regulation-
size baseball/softball fields (four with artificial turf, one with natural grass), 16 tennis courts with pro shop, a
two-mile walking track, a playground, a splash pad, and a large event lawn. The existing RV park expanded
from 149 to 172 spaces with full hook-ups. Additional parking provides approximately 5,000 onsite spaces.
It also includes a universal design playground, one of the largest in the Southeast, and a large splash pad
with smart features to conserve water resources. Everything from the layout of the
surfacing to the colors and visual vibrancy, was meant to be stimulating to the senses
for any ability and any age, whether the child or the adult has a special need or
mobility limitations. Supporting facilities such as the restrooms and family changing
room are unique. The family room can accommodate a special needs parent or
special needs child with an adjustable changing table that will hold 300 lbs. There
are also three 120v bollard mounted charging stations to mitigate battery anxiety
for motorized wheel chair users as well as visual or hearing impaired users whose cell
phones are a primary tool in communications. GMC provided planning, architecture,
civil engineering, landscape architecture, environmental services, geotechnical and
electrical engineering design services.
ADDITIONAL RELEVANT EXPERIENCE
2018 Best in Metal Buildings, MCN Building and
Roofing Award,
Phase 1) - Metal Construction News
Merit Award (Phase 1), AIA Montgomery
National ABC Eagle Award (Phase 2)
1st Place Commercial, ABC Alabama Excellence
in Construction Awards (Phase 2)
COST$
79,500,000
SIZE
155,000 sf, 120 acres
AWARDSSeeAbove
Page 82 of 130
28AjaxBuildingCompanyRFQ24-03-28
CITY OF FORT WALTON BEACH
FIELD OFFICE COMPLEX
Fort Walton Beach, Florida
DESCRIPTION OF SERVICES: After performing a preliminary survey of the existing facilities, the design-build team
presented a recommendation to build a new Field Office Complex to replace the current aging city facility. The
team provided complete design services from programming through construction documents, and performed a
Life Cycle Cost Analysis comparing the cost of new construction against the cost of repair of the existing facility.
The new Field Office Complex totals 62,000 gross square feet and is located on an nine acre site with a 25,000
SF Administration Building, two 12,500 SF Fleet Services, and Vehicle Storage Pre-Engineered Metal Buildings.
The project involved re-routing a public street and demolition of a previous recreational facility owned by the
City. Emergency Preparedness was the focus of special components of the project. The entire facility is on a
400 kw diesel emergency generator and a two compartment, 8000 gallon above ground fuel station. The Fleet
Services Building includes oil change pit, heavy-duty vehicle lifts, and a 2000 lb bridge crane, oil and other fluids
distribution systems, that run on compressed air, and vehicle cleaning facility with a steam pressure washer. It has
120 standard car spaces and can accommodate 36 garbage trucks.
Green components include day-lighting for most of the office areas is provided with glass over half the exterior
wall, and clear story windows on North side, above. Lighting controls to dim or reduce light base on the amount
of day-lighting.
ADDITIONAL RELEVANT EXPERIENCE
COST$
11,844,447
SIZE62,000 SF
AWARDSNone
Page 83 of 130
29AjaxBuildingCompanyRFQ24-03-28
SPECIFIC EXPERIENCE
Extensive experience with needs assessment &
feasibility studies for government entities
EXPERIENCE IN SIMILAR FACILITIESNEEDSASSESSMENTSTUDIES1988JudicialbuildingstudyforEscambiacounty – this study was instrumental in getting a sales tax issue puttogethertofundanexpansionthatincludedthejudicialcomplexandahostofotherpublicprojects.1995 Santa Rosa County Space Needs Study – this analysis of all the county departments made projections forgrowthin5, 10, 15 and 20 year increments and became the basis for 12 to 15 different construction projectsincludingnewconstruction, remodeling, renovation, property acquisitions and maintenanceimplementation1993OkaloosaWaltonCommunity-College space needs analysis and campus master plan update – a specificstudyofthespaceneedsfortheartscurriculumthatresultedinthedevelopmentofamasterplantoguidethegrowthofthecampusforthenext20years. The building program resulted in new construction, renovations andremodeling.1999 Escambia County Judicial Systems space needs study and programming – this in depth study of all thecourtsandcourtrelateddepartmentsresultedinover30milliondollarsofnewconstruction, additions and reno-vations/remodeling of various facilities in the county.2001 Okaloosa Walton Community-College master plan update – the update of the master plan located thenewlearningresourcescenter, a firing range, the observatory and several parking areas.2004 Okaloosa Walton Community-College master plan update – implemented the replacement and upgradestothecampusutilitydistributionssystemsandlocatedthesciencetechnologybuildingtofitthecampusfabric. The results included implementation of several renovations and remodeling projects to make the most of the ex-isting facilities and extend life expectancies.
2005 Pensacola City Hall space needs analysis and programming – the damage caused by Hurricane Ivan pre-
sented the city with the opportunity to examine growth patterns and space needs for the 20 year old seven story
88,000 square foot structure. The study results became the basis for renovation, remodeling and an addition to
the city hall building as well as for the renovation of additional city property to create a new location for the city
housing department.
SIMILAR EXPERIENCE
SIMILAR EXPERIENCE
121988JudicialbuildingstudyforEscambiacounty – this study was instrumental in getting a sales tax issue put
together to fund an expansion that included the judicial complex and a host of other public projects.
1995 Santa Rosa County Space Needs Study – this analysis of all the county departments made projections
for growth in 5, 10, 15 and 20 year increments and became the basis for 12 to 15 different construction
projects including new construction, remodeling, renovation, property acquisitions and maintenance
implementation
1993 Okaloosa Walton Community-College space needs analysis and campus master plan update – a
specific study of the space needs for the arts curriculum that resulted in the development of a master
plan to guide the growth of the campus for the next 20 years. The building program resulted in new
construction, renovations and remodeling.
1999 Escambia County Judicial Systems space needs study and programming – this in depth study of all the
courts and court related departments resulted in over 30 million dollars of new construction, additions
and renovations/remodeling of various facilities in the county.
2001 Okaloosa Walton Community-College master plan update – the update of the master plan located the
new learning resources center, a firing range, the observatory and several parking areas.
2004 Okaloosa Walton Community-College master plan update – implemented the replacement and
upgrades to the campus utility distributions systems and located the science technology building to fit
the campus fabric. The results included implementation of several renovations and remodeling projects
to make the most of the existing facilities and extend life expectancies.
2005 Pensacola City Hall space needs analysis and programming – the damage caused by Hurricane Ivan
presented the city with the opportunity to examine growth patterns and space needs for the 20 year old
seven story 88,000 square foot structure. The study results became the basis for renovation, remodeling
and an addition to the city hall building as well as for the renovation of additional city property to create
a new location for the city housing department.
2006 Okaloosa Walton College master plans update, programming and educational specifications – this
project created a shared facility for the college and the county emergency operations center. The
net result was a $30,000,000 project allowing the campus to almost double the available building area,
expand utilities, parking and plan for additional future growth. Additional improvements beyond the initial
project included an elevated water tank, storm drainage, entry road relocation, parking, underground
power, site lighting and landscape improvements.
2006 Safety Repairs Studies for the Escambia County School District – the study and documentation of
conditions at various schools in locations throughout the district resulted in numerous small projects
awarded in phases based on funding availability.
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30AjaxBuildingCompanyRFQ24-03-28
2006Okaloosa Walton College master plans update, programming and educational specifications – this proj-ectcreated a shared facility for the college and the county emergency operations center. The net result was a $30,000,000 project allowing the campus to almost double the available building area, expand utilities, parkingandplanforadditionalfuturegrowth. Additional improvements beyond the initial project included an elevatedwatertank, storm drainage, entry road relocation, parking, underground power, site lighting and landscape im-provements.2006Safety Repairs Studies for the Escambia County School District – the study and documentation of condi-tionsatvarious schools in locations throughout the district resulted in numerous small projects awarded in phasesbasedonfundingavailability. 2009 Safety Repairs Studies for the Escambia County School District – the study and documentation of condi-tionsat various schools in locations throughout the district resulted in numerous small projects awarded in phasesbasedonfundingavailability. 2011Safety Repairs Studies for the Escambia County School District – the study and documentation of condi-tionsatvarious schools in locations throughout the district resulted in numerous small projects awarded in phasesbasedonfundingavailability. 2008Pensacola State College master plan update – this comprehensive assessment of the main campus facili-tiesincluded the specific study of several studies utilizing the Castaldi Study Formula to determine the economicviabilityofeitherrenovationorremodelingversusnewconstruction. The results will shape the campus and facili-tatebudget requests related to construction dollars for the next 10 to 15 years.2010Florida Keys Community College master plan development – the southernmost educational facility in thestatewasinneedofananalysisforspaceneeds, building ages and conditions, best and highest use of the waterfrontpropertyandrecommendationsonacquisitionofadjoiningproperty. The resulting report is to be used aspartoftheSACSaccreditationsubmittalandasaflexibleguidelineforfutureprojectsincludingcirculation, utili-ties, landscaping, lighting, signage and construction of new or renovated/remodeled buildings.2010Bahamas Methodist Habitat master plan – the road map for the future of the nonprofit facility on the IslandofEleutheraprovidesforrenovations, new construction, play fields, gardens, storage and instructional spaces toteachskillsinthetradesrelatedtolocalconstructionmethods. This document will be used to determine budgets
andtomake property purchases.
SIMILAR EXPERIENCE
SIMILAR EXPERIENCE
132009SafetyRepairsStudiesfortheEscambiaCountySchoolDistrict – the study and documentation of
conditions at various schools in locations throughout the district resulted in numerous small projects
awarded in phases based on funding availability.
2011 Safety Repairs Studies for the Escambia County School District – the study and documentation of
conditions at various schools in locations throughout the district resulted in numerous small projects
awarded in phases based on funding availability.
2008 Pensacola State College master plan update – this comprehensive assessment of the main campus
facilities included the specific study of several studies utilizing the Castaldi Study Formula to determine
the economic viability of either renovation or remodeling versus new construction. The results will shape
the campus and facilitate budget requests related to construction dollars for the next 10 to 15 years.
2010 Florida Keys Community College master plan development – the southernmost educational facility in
the state was in need of an analysis for space needs, building ages and conditions, best and highest
use of the water front property and recommendations on acquisition of adjoining property. The resulting
report is to be used as part of the SACS accreditation submittal and as a flexible guideline for future
projects including circulation,
2012 Navarre Beach Amphitheater - This Amphitheater was designed to be located in the Navarre Beach
Park. Schematic Design was underway when the project was put on hold
2016 Fort Walton Beach Facilities Assessment - The Study and documentation of facilities inventory and
operational assessments for 13 sites and 26 buildings to determine conditions establish priorities and
recommend improvements. Efforts included budget scoping and resulted in the construction of the field
office complex to combine departments on one site in new facilities
2020 Nassau County Facilities Assessments - Recently selected to provide services similar to previous experiences
on all county owned facilities. Currently negotiating scope and fees. Several team consultants are
included. County Properties include many of the same goals as your project and the desired result is to
create a “campus“ of public services to streamline operational costs.
2020 Reroofing of the Santa Rosa County Auditorium - The existing single ply roof was replaced to upgrade
the facility to meet current windloads and to protect this important facility for years to come.
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31AjaxBuildingCompanyRFQ24-03-28
TAB C. PROJECT APPROACH/WORK PLAN
C.a. Work Plan/Technical Approach/Project Management
As your Program Manager, Ajax will serve as your single-point of contact. Total program performance and
accountability falls under our watch. We have continuously refine and improve our Program Management
processes assuring the best in service. Our approach is based on working as a team with the owner, design
teams, consultants and stakeholders, while maintaining a high level of communication throughout the entire
process.
Team Kick-Off Meeting
Scheduling
Cost Control
Value Engineering
Reporting Systems
Quality Control
Safety Management
Project Close Out & Warranty
At the beginning of a project, our team will conduct a partnering / team integration workshop to organize
the entire project team (owner, stakeholders, design team and consultants) to foster a partnership between all
members.
TEAM KICK-OFF MEETING
Our success comes from Ajax’s project initiation plan. At the
beginning of a project, our team will conduct a partnering /
team integration workshop to organize the entire project team
owner, stakeholders, design team and consultants) to foster
teamwork between all members.
WORKSHOP AGENDA:
Project Goals & Objectives are Identified.
All responsibilities, organizational structures, coordination
charts and lines of communication are identified.
The above items are incorporated into a “Project
Management Policy & Procedures Manual”.
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32AjaxBuildingCompanyRFQ24-03-28
COST CONTROL:
As your Program Manager, our team will work closely from the onset with the owner and design team to ensure
the design and budget are complimentary to one another. This process is involved and requires the perseverance
of every team member throughout the design phase. It will ensure that when the final GMP is delivered, it is within
the established budget and that there are absolutely no surprises. Ajax’s success in delivering projects at or
below budget begins early in the Design Phase and continues throughout the Construction Phase.
DESIGN PHASE COST CONTROL: Whether your goal is to cut dollars from the budget or to maximize your project
dollars, our team will provide accurate estimates from our Estimating Department throughout the design phase,
as well as cost/benefit analyses on materials and systems, allowing you to make informed financial decisions.
ESTIMATING: Our program is a progressive approach where early phases build upon one another until, a
guaranteed maximum price (GMP) is established. Our pre-construction approach includes:
CONCEPTUAL ESTIMATE: Prepared early in the Design Phase, this estimate is based on concept, confirming
that it can be constructed within the budget. It includes traditional project costs as applicable to a project,
such as site preparation, foundation, structural work, exterior and interior finishes, and roofing work. This is
sometimes referred to as an Economic Cost Model or “Target Value” approach and provides a benchmark
for the team.
SYSTEMS COST ANALYSIS: Ajax will provide total cost comparison (materials, labor, maintenance, etc.) for
each system being considered. For example: Chilled Water HVAC vs. Variable Refrigerant Flow (VRF); Block
Brick Multi-Wythe Wall System vs. Block & Stucco. By working in conjunction with our owners and their
design teams, as a group we will be able to properly analyze all options to develop definitive conclusions.
LIFE CYCLE
COST ANALYSIS
LIFE CYCLE COST ANALYSIS: Ajax will determine how each system or the
facility as a whole will perform after 15 to 20 years.
All aspects of the operational cost and maintenance of the facility is
taken into consideration to select the best systems and equipment for the
life of the facility. This information will allow you to make informed cost /
life cycle / maintenance / quality decisions that meet your project goals.
DETAILED ESTIMATE: As the project progresses and construction documents become available, we perform a
complete Detailed Estimate for the entire project. It provides a higher level of detail and accuracy because
materials and methods have been selected. It includes a detailed quantity takeoff from the documents
and information now available. Specific material pricing from local vendors may be included, and issues
such as crew sizes and total crew-days-required are also taken into account.
EARTHWORKS: Earthworks is a three dimensional computer
program to assist with site cost analysis. It illustrates the
contours of the existing site, comparing it to the new elevations
needed for the project. The new elevations are calculated
to determine the volume of dirt needed to be cut or filled to
create the desired elevation and slopes for the project site. A
variety of elevation and slope options can be quickly analyzed
to determine the most efficient and cost effective grading
plan.
GUARANTEED MAXIMUM PRICE (GMP): Through our estimating, value engineering and competitive bid
processes, Ajax will establish a GMP that incorporates all of your goals and objectives.
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33AjaxBuildingCompanyRFQ24-03-28
VALUE ENGINEERING: As part of our estimating process, Ajax will develop a list of Value Engineering/Cost
Reduction Options for consideration. We will provide an itemized list of alternate materials, equipment and systems
along with their associated savings. These items will be reviewed by the team and those that are approved will
be incorporated into the design.
Our team is encouraged to “brainstorm” and we may initially come up with a Value Engineering list exceeding
50 or more items. We then evaluate the list with the project team to determine which ideas have the most merit
for further development. Criteria used to select these ideas include: Reasonableness & Practicality, Durability/
Functionality of Option, Quality Impact vs. Value Offered, Cost Savings to the Project, Potential Design & Time
Impact. Savings from the Value Engineering exercises usually range from 2% - 7%.
ON-SCREEN TAKE-OFF: “On-Screen Take-off” is the latest cutting-edge technology for accurately developing
cost estimates and quantities from the Architect’s drawings. In addition, this process of estimating projects is
extremely efficient and accurate. This will ensure the project progresses as quickly as possible, while ensuring the
budget is being met.
CONSTRUCTION PHASE COST CONTROL: During construction, cost control is accomplished through proper
bid management, detailed cost reporting and payment procedures, management of contingency funds, and
thorough review of potential subcontractor changes and owner change requests.
BID MANAGEMENT: During this phase Prequalification packets are sent to subcontractors. We pre-qualify
a minimum of three subcontractors for each trade. After pre-qualifying subcontractors and generating
interest in the project, we assemble detailed bid documents. Subcontractors must know exactly what is
expected of them in order to produce high quality work. Ajax prequalifies our subcontractors based on the
following criteria: Financial Security, Current Workload, Prior Experience with Similar Projects, Safety Record,
and References. Once our subcontractors are prequalified, we hold a pre-bid conference for each trade.
At this meeting, the following information is distributed to each subcontractor: Detailed Scope, Site Utilization
Plan, Construction Schedule, Plans & Specifications, Safety Control Program, and Contract Documents.
BIDDING & PRE-AWARD PHASE: Once sealed bids are received, Ajax will open bids in the presence of your
facilities staff. After bids are evaluated, we will call the apparent low bidder for a pre-award meeting.
The purpose of this meeting is to ensure the low bidders’ proposals are accurate and that no scope was
omitted while confirming all information previously distributed at the Pre-Bid Meeting is understood prior to
going to contract.
When the documents are complete, we will competitively bid the project to prequalified subcontractors
and vendors to ensure competition and ensure the lowest possible price. We will open and review the
bids in the presence of the Owner and make recommendations of awards after thoroughly scoping and
reviewing each package.
IDENTIFY
SUBCONTRACTORS
PREQUALIFY
SUBCONTRACTORS
CONDUCT PREBID
CONFERENCES
PROVIDE DETAILED
BID PACKAGES
ACCEPT
SEALED BIDS
CONDUCT SCOPE
REVIEW MEETING
RECOMMENDATION
AWARD
Encourage
local firms to
participate.
Ensure qualified
and capable
vendors bid the
project.
Ensure each bidder
is fully aware
of all project
requirements
prior to bid.
Informed
bidders ensure
more accurate
bids
Protect City
of Crestview
from potential
conflicts.
Confirm bids are
comprehensive
and complete
Submit
Recommended
Subcontractors
to City of
Crestview
Page 88 of 130
34AjaxBuildingCompanyRFQ24-03-28
reporting systems:
COST MANAGEMENT SOFTWARE: Ajax uses CMiC Construction Management software, which is an innovative
construction enterprise software system designed to manage complex construction projects. CMiC provides
tighter controls and accountability which allow us to deliver projects on-time and on-budget. CMiC’s project
management capabilities include:
Financial Statements
Accounting Books & Records
Project Analysis
Service & Maintenance
Labor & Equipment
Analytics
Document Imaging
Project Workflow
This software is located not only at our offices, but at our jobsites as well. This allows Project Managers and
Administrators to communicate with our home accounting office and provides up-to-the-minute, detailed job
cost information including costs, billing and payroll. Owners can also be provided with a detailed cost report
upon request.
PROCORE: Ajax utilizes Procore Project Management software to help manage each of our construction projects.
Procore is considered among the most innovative cloud programs creating a truly collaborative environment. All
information is maintained in one place with real time accessibility by every project team member. This ensures
all information accessed is always accurate, consistent and up to date. Information maintained within Procore
includes:
Daily Logs
Drawings
Photos
Punch Lists
Specifications
Schedules
Project Workflow
Bids
Meetings
RFIs
Submittals
Transmittals
Inspections
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35AjaxBuildingCompanyRFQ24-03-28
QUALITY CONTROL:
PRECONSTRUCTION PHASE
DESIGN REVIEW: Quality begins with a thorough review of
the plans and specifications for completeness, accuracy &
constructability. After a systematic review of the plans and
specifications, we recommend modifications to the Architect
that might be made to the drawings and/or specification to
assist in clarifying the design intent.
REDI-CHECK SYSTEM: Ajax utilizes the Redi-Check system
to review the contract documents for any discrepancies,
resolving conflicts and ensuring quality prior to bidding and
construction. Clear and concise documents ensure competitive and responsive bids.
PRE-QUALIFICATION OF TRADE CONTRACTORS: To ensure that only reputable trade contractors bid on your
project, Ajax pre-qualifies trade contractors for construction experience on similar projects, proven record
of quality and schedule adherence, financial stability and bonding ability, and safety record and insurance.
BID DOCUMENTS: After pre-qualifying subcontractors and generating interest in the project, we assemble
detailed bid documents. Subcontractors must know exactly what is expected of them in order to produce
high quality work.
MONITOR WORK DAILY: Our Superintendents walk the site daily, he refers to a detailed checklist that covers
the specific items of quality and assures that the work being produced meets those standards.
PROMPTLY REJECT NON-CONFORMING WORK: Any work that is found to be non-conforming will be promptly
rejected. Our subcontract requires that corrective action be taken within 24 hours of notification of rejection.
PHASE AND AREA PUNCHLISTS: Punchlists will be performed at the completion of each major phase of the
project. This process minimizes the final punchlist at the end of the project.
COORDINATION & TOOLBOX MEETINGS: Our Superintendents will hold weekly meetings with all of the
subcontractors to discuss schedule, quality & safety.
WATER INTRUSION TESTING
CONSTRUCTION PHASE
Ajax will implement a detailed project specific quality control program with each trade contractor on the project,
thereby guaranteeing high levels of craftsmanship. This process includes:
SHOP DRAWINGS & SUBMITTAL REVIEW: The project team reviews submittals for conformance with the
contract documents, accuracy and completeness.
CHECK MATERIAL CONFORMANCE UPON RECEIPT: The Ajax team will inspect all materials arriving at the job
site and immediately reject and return any material that does not conform to established quality standards.
MOCK-UP OF REPETITIVE OR DIFFICULT WORK: Mock-ups of repetitive or difficult work are required to be
constructed by all participation subcontractors before construction begins. This will establish an initial quality
benchmark so all subcontractors know what standard of quality must be obtained.
BUILDING ENVELOPE REVIEW: As a Florida Contractor, Ajax places a top priority in identifying any potential
for water intrusion issues in the design. During our design reviews we communicate with the design team to
ensure that all window/curtain walls, roof, flashing and other exterior elements show the details necessary
to eliminate the potential of water intrusion into the building.
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36AjaxBuildingCompanyRFQ24-03-28
PROJECT CLOSE-OUT: As your Program Manager, Ajax believes that it is our role to be responsible for the total
project coordination. This begins at the commencement of the design phase and ends at the completion of the
warranty period. It is our responsibility to understand and communicate to all other team members upcoming
project milestones, responsibilities, and time-frames that must be achieved to keep the project on track. Ajax’s
goal is to have a minimal punchlist at the end of each of our projects. Therefore, we “punch” as we go. With our
Superintendent walking the site each day and ensuring the quality of each component or phase as it is completed,
any punch items are address immediately. This allows for the completion of each major phase of the project
with minimal issues to go back to address. This process minimizes the final punchlist and allows for a more efficient
closeout process.
Beyond the standard transmission of Operation & Maintenance documentation, our Closeout and Warranty
Procedure is standardized and includes a recording explaining the operation and maintenance of the renovated
systems used in your project. This recording can be used for future reference in conjunction with your operation
and maintenance manuals. Additionally, all of this closeout documentation is compiled early in the construction
phase and can be transmitted entirely in a paperless electronic format. In addition, our team conducts training
on all the new systems in our projects with your team. These training sessions are videotaped, so they can be used
as reference in the future to refresh your team’s memory or be used as a training tool for new employees.
Coordinate Final Inspections
Secure Certificates of Occupancy
Coordinate Training for Building Systems
Coordinate with City of Crestview all requested and required equipment documentation
Turn over Electronic As-Builts
Final Punchlist Completion
Assist with City of Crestview Move-in
PHOTO ELECTRONIC AS-BUILTS: Ajax will provide photo electronic as-builts as a part of normal construction
management services. These are photographs we provide in blueprint format, allowing our owners to know
exactly what is behind each wall and above each ceiling. This is critical to know if any future renovations or
repairs need to be made. Photographs take the guesswork out of trying to determine where electrical, plumbing
or HVAC components may be located. Ajax will provide a USB of all project photos.
To access equipment manuals,
use a tablet computer or smartphone
with a QR code application.
www.ajaxbuilding.com
AC - 4
QR CODES: QR codes have gained significant visibility in the last few years.
The checkerboard square image is fast being recognized and utilized in
increasing numbers. Any smartphone or device with a QR application
installed can scan the code, and the information is translated instantly. The
varied uses of the QR Code are continually growing. Ajax has adopted
QR codes for use on our project sites. By placing QR Codes in areas with
devices or equipment that require instruction manuals or maintenance
manuals, this information is available instantaneously to those who need it.
WARRANTY MANAGEMENT: Ajax will warranty all workmanship and material for one (1) year following substantial
completion. Within 24 hours of a warranty request, the Ajax Team will respond to the owner and the appropriate
subcontractor to schedule a proper follow-up. For emergency situations, the Ajax Team is accessible 24/7.
Documentation is copied to the owner and the Design Team.
Upon the warranty item being satisfactorily handled, a final detailed report, recapping the problem and
the solution is forwarded to the owner and the Design team.
All warranty calls are logged and a recap will be sent to the owner and the Design Team on a monthly
basis.
One month prior to the warranty expiration, Ajax will schedule a warranty inspection to review the project’s
status. All Ajax Team Members will be in attendance.
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37AjaxBuildingCompanyRFQ24-03-28
C.b. Schedule
PROJECT PLANNING
Facilitate Scheduling
Workshop
Develop Key Milestones
Determine Project Phasing
Create Master Schedule
DESIGN PHASE
Monitor Design Schedule
Secure Long Lead
Purchase Items
Schedule Bid Process
Develop Detailed Schedule
Monitor Permitting Schedule
CONSTRUCTION PHASE
Track Performance &
Update Weekly
Crew/Cost Load Activities
when Needed
Mitigate Scheduling Impacts
Include Transition Activities
TRANSITION / OCCUPANCY
Coordinate Commissioning
Inspections
Coordinate Transition &
Occupancy
Establish Warranty
Management
1 2 3 4
OVERALL PROGRAM SCHEDULE
Ajax, GMC, and SMA’s approach to scheduling is based on the concept that the project program is an integrated
process involving planning, design, procurement, construction, transition and occupancy rather than a series of
independent phases.
Our approach provides for control and monitoring of all phases of both the overall program and the specific
program components, and places equal importance on time management of each phase. As your Program
Management Team, our mission is clear. Be more innovative than ever before, produce more than ever before,
save money, and do it faster than before. We view scheduling as being comprised of four phases:
PROGRAM IMPLEMENTATION SCHEDULE
Ajax uses proven industry standard CPM scheduling software (Primavera P6 by Oracle) to establish schedules
for your program. Primavera P6 is fast, easy to update, and provides a full menu of scheduling and cost reports,
including both critical path logic diagrams and bar chart formats. Additionally, our scheduling capabilities allow
for a complete analysis of cost distribution throughout the design and construction phases of any project.
CPM scheduling creates a model of the project schedule that analyzes a project’s activities and their associated
relationships, and establishes the “longest path” required in order to complete the project. By using CPM
scheduling, we can show all major milestones involved in the project, their relationships, start dates, completion
dates and planned durations.
In order to build the CPM Schedule for the City of Crestview TPM Program incorporating all programming,
preconstruction, construction, occupancy, and close-out activities, including all interdependcies, we will start
by defining the program scope and objectives. Next, we will develop a work breakdown structure (WBS) to
breakdown the program into manageable tasks. We will then identify and sequence the activities, estimating
durations and resources required for each. This will allow us to create a preliminary schedule, which will be refined
through iterative review and optimization to ensure alignment with program goals. Throughout the process, we
will actively manage risks, communicate with stakeholders, and monitor progress to ensure timely completion of
all program components.
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38AjaxBuildingCompanyRFQ24-03-28
c.C. adequacy of resources
Staffing Resources
Supply Resources
Lead times for materials continue to be very impactful when not incorporated into a longer-term plan. Stock
piling and early purchase of materials is essential in the current market. Logistics has been extremely impactful
with manufacturers able to produce products but are having great difficulty in shipping and trucking the material
from the factory to warehousing / distribution centers and onwards to subcontractors and job sites. This is due
to a widespread and growing shortage of truck drivers. Ajax has in-house trucking capabilities and has secured
materials direct when shipping logistics have been problematic. Alternative material selections to avoid extended
lead times are also an option, for instance utilizing steel beam and long span deck in lieu of bar joist.
We have had success with the use of design/assist whereby subcontractors are awarded pre-construction
packages to work with and as part of the end user/design/CM team. This increases the effectiveness of value
engineering in real time as part of collaborative team effort but also provides for early procurement of long lead
materials. Trades like exterior envelope, mechanical systems, electrical systems, modular units (i.e., bathroom
modules) precast concrete and similar packages are candidates. Direct Purchase of chillers, AHUs and electrical
gear can also be accomplished without early procurement of the entire subcontract.
LEAD TIMES ARE INCREASING
Chillers 48 - 60 Weeks
AHUs 40-50+ Weeks
Pumps 12-16 Weeks
VFDs 16-18 Weeks
VAVs 12-14 Weeks
Stairs 20-24 Weeks
Fixtures 18-26 Weeks
Electrical Gear 42 - 75 Weeks
Roofing 16 - 24 Weeks
AV Equipment 24 - 32 Weeks
Economic Outlook
Despite continued volatility, we are holding onto a lensofoptimism. Challenges remain and, insome areas, are growing in skilled labor scarcity, material costincreases, and the impacts of higher interest rates. Fuel costs, logistics challenges, andraw materialincreasesallcontributetooverallcostsremaining highbutnottopandemiclevels.
Construction spending is finding its footing, withsectorslikemissioncritical, healthcare, and aviationstillontherise. In major cities along the East andWestcoasts, the shift towards more remote work isreshapingthelandscape, leading to a flattening incommercialofficeinteriorconstructionasweadapt tonewnorms.
A shiftin volume in various sectors has had the effectofstabilizingmostmaterialsleadtimes, except forHVACandespeciallyelectricalequipment. Mitigation StrategiesInourwhitepaper, find strategies and solutions to helpnavigateissueslikethese.
Subcontractor Impacts
With debt and credit requirements tightening fromlenders, subcontractors arefacing atenuouspositionasmaterialcosts, insurance, etc. allincrease.
Cashflow – Inorder to maintain subcontractorfinancialhealth, timely payments and expeditedapprovalofchangeordersisessential. These arethemaincauseofsubcontractorsdefaultinginrecentmonths.
Competition nationwide has ledto a challengingenvironmentforsubcontractors, with manyreducingtheirmarginstounsustainablelevels tosecuremorework. This trend increases the risk ofdefaults. Subcontractor Default Insurance (SDI) becomes crucial under these conditions, asithelpsmitigateprojectdelayswhena
subcontractor fails to meet their obligations. Manufacturer Relationships
Digital developments are transforming thefragmentedconstructionsupplychainintoa moretransparent, cohesive approach. Enhancedvisibilityanddatagatheringcapabilitiesareadaptingourmanufacturerpartnerships, withsignificantfutureadvancementsonthehorizon.
SUPPLY CHAIN
Market Update Bulletin
March 2024
Lead Author: David Hamilton, Vice President, Dir. of Strategic Sourcing
Introduction
With a continued choppy economic landscape, geopolitical pressures, and election-yearturbulence, the construction industry isexperiencinggrowthinmostsectors, leading to a more stabilized and predictable supply chain. Labor availability issues, lending constraints, material cost increases, andpersistent competition are all putting tremendous strain onsubcontractors. Foryears, we've developed an unparalleled roster of top-performing trade partners. We pride ourselves oncollaborating closelywiththemtonavigatechallengesandhelpusensurethatwemeetthevisionofourclientswiththehighestquality, withinoptimaltimelines, and on budget. STO Building Group's extensive geographic reach and depth of resources position us asindustryleaders, adept at steering through these dynamic times withboth our clients and trade partners.
Scan or click to link
to our White Paper
here:
APPIEWELLSVicePresident
of Operations
MATTCULPEPPERController
GENERAL
SUPERINTENDENTS
RICKGUERRADirectorofField
Operations
KASEYDIEHLMarketingDirector
PAM FISHER
Director of
Human Resources
SENIOR
SUPERINTENDENTS
ASST.
SUPERINTENDENTS FIELD ENGINEERS
Social Media & Datata
Steward Coordinator
Marketing Coordinator
Asst. Marketing Coord.
Accounting Manager
Project Accountant
AP Clerk
BILL BYRNE
CEO
Executive Assistant
Front Desk Admin.
BRIANDESOTELLChiefFinancial
Officer
MARCREEVESDirectorof
Risk Management
REGIONAL SAFETY
MANAGERS HRAssistantAssistantController
Staff Accountant
MARKETING
DEPARTMENT
IT Support Tech
JEFFSTEPHENSONChiefEstimator
ESTIMATORSPRECONSTRUCTIONMANAGER
PREQUALIFICATIONMANAGER
JUDDWESTDirectorof
Preconstruction
OPERATIONS
MANAGERS
SR. PROJECT
MANAGERS
PROJECT MANAGERS
ASST. PROJECT
MANAGERS
PROJECT
ADMINISTRATORS
PROJECT ENGINEERS
JAYSMITHPresident
Dir. Vendor Diversity/
Community Outreach
BUSINESS
DEVELOPMENT
ACCOUNTING
DEPARTMENT
ADMINISTRATIVE
ASSISTANTS Quality Manager
Resource Manager
SUPERINTENDENTSMEP
SUPERINTENDENTS
REGIONAL
DIRECTORS
RecruitmentManagerBDResearchManager
Page 93 of 130
39AjaxBuildingCompanyRFQ24-03-28
C.D. Specific services and tasks to be performed
PROJECT OVERVIEW
The City of Crestview, Florida (City) intends to complete a series of construction, remodeling, renovation, and
operations and maintenance projects, to be provided via a Construction Total Program Management (TPM)
delivery method. The TPM Firm will be tasked with various projects over the life of the Agreement including, but
not limited to, the following:
New Park Facility at the Community Center Complex
Public Safety Building
Public Works Facility
Sports Complex and Recreation Facilities
Twin Hills Gym Renovations
City Hall Complex
Development of a Repair and Replacement Schedule from the 2021 Matrix Facility Inventory and Operational
Assessment
Various Capital Projects and Enabling Projects assigned by Task Order
The implementation of the TPM Program (Construction Services as required to repair, renovate, repurpose,
replace, and/or construct new facilities) as approved by the City of Crestview shall be performed by the TPM
Firm.
The initial term of the TPM Agreement will be for a period of five (5) years, with the option to renew the Agreement
for an additional five (5) years upon mutual agreement and negotiation of the parties. Work assigned during the
term of the Agreement may run beyond the term of the Agreement.
SCOPE OF SERVICES
The project includes the development and implementation of a multi-year, multi-project, multi-phased program
for the City of Crestview, Florida by means of the Construction Total Program Management (TPM) delivery method.
The project includes, but is not limited to, the following:
Master program development, facilities program development, design, engineering, preconstruction phase
services, and construction phase services for the following:
Development of a Master TPM Program, including ongoing maintenance and updates of the program.
Development of a Facilities Program with recommendations for the repair, renovation, repurposing,
replacement, and/or construction of new facilities to support the Master TPM Program.
Research, studies, and analysis to support objectives and decisions to support the TPM Program, City
Facilities, and Operational Goals.
Design and Engineering Services for the repair, renovation, repurposing, replacement, and/or construction
of new facilities to implement the TPM Program and Facilities Program.
Construction Services for the repair, renovation, repurposing, replacement, and/or construction of new
facilities to implement the TPM Program and Facilities Program.
The TPM Firm will be responsible for the complete master planning, facilities programming, space planning,
architectural design, structural engineering, mechanical and electrical engineering, security and camera
systems design, access control systems design, civil engineering, site development and landscaping design,
construction documents (drawings and specifications), geotechnical services, environmental site assessment,
renderings and other presentation materials, cost estimating, project scheduling, shop drawing and submittal
review, construction phase services, A/E construction phase administration, and other services required for the
complete delivery of the project as applicable to each project phase and/or program component, whether
it be for the repair, renovation, repurposing, replacement, or construction of new facilities to support the TPM
Program and Facilities Program.
The following tasks will be required:
Page 94 of 130
40AjaxBuildingCompanyRFQ24-03-28
Phase 1 – Master TPM Program & Facilities Program
1. Program Kick-Off Meeting
Define program committee, roles, and establish lines of communication.
Confirm goals and objectives for the program. Identify program components that will produce maximum
value for the City of Crestview.
Prioritize program components that support the implementation of the TPM Program and Facilities Program.
Evaluate potential project phasing and project sequencing to focus efforts on items that will produce
maximum value for the City of Crestview.
Define the interdependencies between program components and create a dependency matrix.
Identify and prioritize smaller enabling projects necessary for the primary program components. Enabling
projects must be planned and executed in a manner that meets the needs of the primary program
components.
Confirm key stakeholders for the program.
Define and establish a review and approval process.
Confirm schedule and deliverables for each phase of the program.
2. Request and obtain available plans, site information, surveys, as-built documents, owner/operational
manuals, inspection reports, utility information/data, environmental studies, maintenance reports, and other
relevant documentation on existing facilities.
Develop floor plans, site plans, and other as-built documentation of existing facilities, buildings, spaces,
sites, etc. to be used as a basis for the development and communication of master planning documents
and design documents.
3. Strategic Planning & Facilities Review
Facility inventory and operational assessment.
Facility and funding capabilities review.
Facilities repair/renovation/replacement/repurposing report and recommendations. The 2021 Matrix
Facility Inventory and Operational Assessment shall be used as a source of information in developing this
report and recommendations.
Analyze City of Crestview organization and operational philosophies.
City of Crestview analytics and population projection models, including an analysis of growth influences
and factors.
Define space standards.
Space analysis of existing facilities.
Comparative facilities analysis.
Conduct user/department interviews and/or workshops.
10-year (2034) and 20-year (2044) population and space projection models.
Summary of strategic planning/facilities evaluation.
Present conclusions to the City of Crestview.
4. Staff & Space Programming
Identify special programming needs for TPM Program facilities.
Develop detailed 10-year (2034) and 20-year (2044) population, staff, and space programs.
Define projected TPM Program facilities site and parking needs based on 10-year (2034) and 20-year (2044)
projection models.
Define critical adjacencies necessary for operational efficiencies.
Conduct user/stakeholder meetings and/or workshops as required to develop and confirm program
requirements.
Summarize population, staff, and space programming.
Present conclusions to the City of Crestview.
5. TPM Program & Facilities Program
Develop programmatic land use master plan and site concepts for the repair, renovation, repurposing,
replacement, and/or construction of new facilities to support the TPM Program and Facilities Program.
Develop programmatic designs for the repair, renovation, repurposing, replacement, and/or construction
of new facilities to support the TPM Program and Facilities Program.
Identify programmatic sustainability objectives and standards for the program.
Develop statements of probable cost (budgetary cost estimates) for program components.
Page 95 of 130
41AjaxBuildingCompanyRFQ24-03-28
Develop an overall TPM Program budget, including primary program components, enabling projects,
program management costs, and other costs that will be incurred in executing the TPM Program.
Develop a resource management plan that outlines how resources will be allocated across program
components.
Cost/benefit analysis and recommendations.
Facilities repair/renovation/replacement/repurposing report and recommendations.
Conduct user/stakeholder meetings and/or workshops.
Develop phasing/implementation plan and programmatic schedule.
Confirm the City of Crestview goals and objectives for community engagement regarding program
components. Develop community engagement plan accordingly.
Prepare and present TPM Program and Facilities Program to the City of Crestview.
Prepare and present a proposal to the City of Crestview for Phase 2 – Conceptual Design. This shall apply
for each program component that is authorized by the City.
Negotiate and execute Contract Amendment with the City for Phase 2 – Conceptual Design. This shall
apply for each program component that is authorized by the City.
Phase 2 – Conceptual Design (Per Program Component Authorized by City of Crestview)
6. Conceptual Design
Land use / master planning specific to the project phase and/or program component.
Develop conceptual facility/building design options for the repair, renovation, repurposing, replacement,
and/or construction of new facilities.
Proposed selections for major building systems, including but not limited to structural, plumbing, mechanical,
and electrical systems.
Confirmation of the allocations of program functions.
Confirmation of the sustainability objectives and standards by which the program component will be
designed and constructed.
The Conceptual Design may include some combination of physical study models, perspective sketches,
or digital models.
Prepare and present a proposal to the City of Crestview for Phase 3 – Design/Preconstruction.
Negotiate and execute Contract Amendment with the City for Phase 3 – Design/Preconstruction.
Phase 3 – Design/Preconstruction (Per Program Component Authorized by City of Crestview)
7. Schematic Design Documents
Site/Civil – Preliminary plans.
Architectural – Preliminary plans.
Structural – Preliminary plans showing basic structural elements and systems.
Mechanical, Electrical, and Plumbing (MEP) – Design narratives and basis of design for equipment and
systems.
Fire Protection – Design narratives and definition of applicable occupancies.
Security – Design narratives and basis of design for equipment and systems.
Information Technology (IT) and Audio/Visual (A/V) – Design narratives and basis of design for equipment
and systems.
Subsurface Soils Investigation / Geotechnical Report.
8. Design Development Documents
Site/Civil – 50% Construction Documents.
Architectural – 30% Construction Documents.
Structural – 50% Construction Documents.
Mechanical, Electrical, and Plumbing (MEP) – 30% Construction Documents.
Fire Protection – 30% Construction Documents.
Security – 30% Construction Documents.
Information Technology (IT) and Audio/Visual (A/V) – 30% Construction Documents.
Site/Civil Specifications – 50% Specifications.
Architectural Specifications – 30% Specifications.
MEP/FP/Security/IT/AV Specifications – 30% Specifications.
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42AjaxBuildingCompanyRFQ24-03-28
9. 50% Construction Documents
Site/Civil – 95% Construction Documents.
Architectural – 50% Construction Documents.
Structural – 75% Construction Documents.
Mechanical, Electrical, and Plumbing (MEP) – 75% Construction Documents.
Fire Protection – 75% Construction Documents.
Security – 75% Construction Documents.
Information Technology (IT) and Audio/Visual (A/V) – 75% Construction Documents.
Site/Civil Specifications – 95% Specifications.
Architectural Specifications – 50% Specifications.
MEP/FP/Security/IT/AV Specifications – 75% Specifications.
10. 100% Construction Documents / Bid Documents
All Design Disciplines – 100% Construction Documents, including all plans and specifications.
11. Perform at Each Level of Phase 3 Design
Conduct user/stakeholder review meetings and/or workshops.
Review/confirm integration of all applicable and governing codes, ordinances, and standards.
Define and develop potential alternates and/or budget options.
Conduct design review meetings with governing authorities.
Solicit bidder interest and perform bidder prequalification (to begin at Design Development Phase).
Prepare/update project cost estimate and project schedule.
Summarize conclusions to design phase in a deliverable report and present findings to the City of Crestview.
Receive approval from the City of Crestview to advance to next design phase.
12. Bidding / Guaranteed Maximum Price (GMP) Proposal
Distribute bid documents / construction documents to bidders.
Complete bidder prequalification process.
Conduct pre-bid conferences and pre-bid site/facility visits.
Respond to questions/RFI’s from bidders, requests for substitution, and prepare/issue pre-bid addenda as
necessary.
Receive, analyze, and evaluate bids.
Analyze, evaluate, and make recommendations to the City regarding value engineering suggestions and/
or budget options for review and approval.
Submit final construction documents to permitting authority for issuance of building permits.
Prepare and present a Guaranteed Maximum Price (GMP) Proposal to the City of Crestview. Attend
meetings and/or workshops with City and other stakeholders.
Negotiate and execute Contract Amendment with the City for Phase 4 – Construction.
Phase 4 – Construction (Per Program Component Authorized by City of Crestview)
Receive a Notice to Proceed from the City of Crestview authorizing the TPM Firm to proceed with construction
phase activities.
Prepare and distribute a “conformed” set of construction documents for use and record, reflecting any
changes made to the design or the scope of the program component during the Bidding/GMP Phase.
Procure and present payment and performance bonds, and insurance coverages in accordance with the
TPM Agreement and as indicated in the GMP Proposal.
Manage the subcontractors and suppliers to complete the work as defined in the GMP in accordance with
the budgets established, quality standards set, and the calendar time allowed for the performance of the
work.
Receive, review, and approve as appropriate the material and equipment submittals required by the
design documents.
Receive and respond to requests for information (RFI’s) from the subcontractors.
Receive and record all necessary documents to demonstrate compliance with the sustainability requirements
established for the project providing these to the City of Crestview at project completion for their records.
Perform or cause to be performed all necessary inspections and certifications by the authorities having
jurisdiction to ensure that all work is completed in strict accordance with applicable codes, standards, and
the contract documents.
Prepare and present monthly payment applications to the City of Crestview and distribute the proceeds as
appropriate when funded.
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43AjaxBuildingCompanyRFQ24-03-28
Review and approve subcontractor payment applications. Incorporate into monthly payment
applications to the City.
Receive, review, approve, and pay material invoices. Incorporate into monthly payment applications to
the City for reimbursement.
Require, receive, and provide to the City all waivers, lien releases, etc. in accordance with applicable
statutes.
Conduct regular project status meetings and reporting.
Prepare and present a comprehensive monthly project report to the City of Crestview, including:
Status of the project to include work performed to date, costs incurred, bills paid, inspections passed,
milestones achieved, problems encountered and their resolution.
Upcoming significant items of work or tasks in the field.
Any unresolved questions, changed conditions, and/or ongoing conflicts affecting the progress of the
work and the plans to mitigate their impact on the overall project.
Projections concerning final costs and completion dates.
Discussion of upcoming critical decisions/actions necessary on the part of the Owner.
Manage the construction process to protect the health and safety of the workers at the site and the general
public in and around the areas of work.
Obtain formal approvals for completion and occupancy of the project (Substantial Completion, Final
Completion, Certificate of Occupancy).
Provide final as-built documentation for project.
Provide operation/maintenance manuals and training for the City’s facilities/maintenance personnel on
building systems.
13. Ongoing Monitoring and Controlling of the TPM Program
Tracking and reporting on performance against the baseline goals, objectives, schedule, budget, etc.
Conduct lessons learned sessions to document best practices and areas for improvement.
Implement modifications, updates, and improvements to the TPM Program as needed.
Resolve any issues or conflicts that may arise among program components.
Conduct regular audits of program performance.
Page 98 of 130
44AjaxBuildingCompanyRFQ24-03-28
C.e. innovative concepts
VDC/BIM SERVICES
Ajax utilizes the Autodesk AEC Software Suite to perform BIM-related tasks such as design visualization,
constructability reviews, quantity take-off verification, site planning and site utilization, systems coordination
and clash detection, trade coordination, virtual mock-ups, scheduling and sequencing reviews, and as-built
documentation.
The following are a few examples of how Ajax utilizes Building Information Modeling (BIM) for the benefit of our
projects.
DESIGN VISUALIZATION: The BIM model provides a level of 3d visualization and design communication that
is not afforded by other design delivery methods. The BIM model can be explored in-depth, offering unlimited
views and sections of the project and the work at hand. These design visualization benefits of the BIM model are
carried through to the construction phase through the use of Navisworks Freedom software which is utilized by
our on-site project teams.
CONSTRUCTABILITY REVIEWS: The BIM model is utilized to analyze means and methods, construction efficiencies,
and sequencing of trade contractors. This provides Ajax with an opportunity to recommend alternative means,
methods, details, practices, processes, etc. that may be of benefit to the project.
SITE PLANNING AND SITE UTILIZATION: The BIM model is utilized by Ajax to plan and communicate our intended
use of the project site taking into account items such as existing conditions, mobilization activities, site logistics,
sequence of work, site access and routes, site safety measures, equipment locations, temporary construction,
site utilities, and site improvements. These items are incorporated (i.e. modeled) into the project BIM model and
are an effective means of conveying our plans for the project site through “Town Hall Meetings” with project
stakeholders and occupants of neighboring buildings.
CLASH DETECTION: The BIM model is utilized to perform systems coordination and clash detection activities. This
allows for the identification and correction of conflicts in building systems or components in the BIM model during
the design phase rather than during the construction phase when the correction of such conflicts can result in
costly corrective measures.
POST CONSTRUCTION “AS-BUILT” DOCUMENTATION: The BIM model is maintained and updated by the project
team throughout the construction phase, incorporating design revisions and submittal data such as RFIs, ASIs,
Owner Changes, Material Data, Equipment Data, etc. The result is an “As-Built” BIM Model that can be turned
over to the Owner and their Facility Department at the close of the project.
Procurement of Equipment and Supplies
PROCUREMENT PROCESS
Materials are procured directly (via competitive bid) or through a competitively bid Subcontract package.
If direct bid, the bid package advises that the City will purchase the materials directly and the material will
be assigned to the responsible installation Subcontractor.
If the material is procured through a competitively bid package to a Subcontractor, the package will
advise which items the City intends to purchase and the procedure for the same.
DESIGN VISUALIZATION
CONSTRUCTABILITY REVIEWS
SITE PLANNING AND SITE
UTILIZATION
CLASH DETECTION
POST CONSTRUCTION “AS-BUILT”
DOCUMENTATION
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45AjaxBuildingCompanyRFQ24-03-28
Stanley Switlik Live Web Cam Transportation & Internal Services
Facility Live Web Cam
LIVE PROJECT WEB CAM
Ajax has the ability to provide a live
project webcam at the jobsite. This allows
our owners to watch the progress of the
construction 24/7 from the comfort of any
internet connected computer.
Once the Subcontract is executed, the Subcontractor will provide Ajax with sample purchase orders with
applicable terms and conditions for all materials intended to be direct purchased.
Ajax will review the sample purchase order and supplement terms and conditions if necessary. The
Construction Manager will prepare a sample purchase order on the City’s forms and forward with all
attachments to the City’s representative or Purchasing Department for preparation.
The Purchasing Department will type the purchase order on their original form and return it to the Program
Manager.
The Program Manager will transmit the purchase order to the vendor with the appropriate acknowledgment
forms.
When the fully executed purchase order is returned from the vendor, a deductive change order is written
to the appropriate Subcontractor eliminating the responsibility to pay for this material. Responsibility to
unload, install, warrant, etc. remains the Subcontractors.
The City can either issue a deductive change order to Ajax monthly or at completion of the project with the
latter being preferred. Accounting for each transaction is documented monthly in the PMIS.
The City should procure an all risk policy on all material being purchased. This documents the transfer of risk
as required by the Florida Department of Revenue to allow the tax exemption.
Ajax is a member of the STO Building Group family of companies which includes over 4,000 employees
located in offices throughout the US, Canada, UK, and Ireland. Together, our companies can better serve
clients by taking advantage of each other’s strengths, relationships, geographies, and resources.
PAYMENT PROCESS
As material is delivered to the jobsite (or approved off-site location), it is received by the responsible
Subcontractor.
The vendor should mail the invoice directly to the responsible Subcontractor for approval. The Subcontractor
will forward the approved invoice (with proof of delivery when applicable) to the Program Manager.
The Program Manager will review the invoice for accuracy, log it in, approve it for payment and forward
to the Owner’s representative.
The Owner’s representative will process the invoice to the Purchasing Department.
At completion of the delivery process for all unit price orders, the purchase order will be reconciled based
on actual quantities. Change Orders will be issued to the appropriate parties.
Early Release Packages: Early release construction packages have become an essential strategy for
overcoming supply chain challenges in the current market. We will work with the City and the design team to
confirm our understanding of the project’s goals and objectives, will provide insight into our current knowledge
of material availability and lead times, and prepare a recommendation for early packages that will align with
the design schedule, the City procurement policy, and the project schedule. We will minimize risk to the City
once early packages are released by levering our proven success in early-design estimating (averaging less
than 2% variance from SD estimate to final GMP), by providing continuing constructability reviews and value
management, and by ensuring clear communication with the City and the design team throughout the remaining
design phases.
DESIGN-ASSIST SERVICES AND PROCUREMENT OF EARLY BID PACKAGES: Throughout the delivery of the TPM
Program, our team will work with the City of Crestview and our consultants to identify the targeted design-assist
trades and vendors. Design-assist involves the key trades’ subcontractors and makes them active participants
in the design of the project. Potential design-assist packages may include structural steel, exterior stone, façade
curtainwall (glass & glazing), precast panels, decorative stairs, pre-engineered structures, and specialty MEPS
systems. Participation of the individual trade subcontractors and vendors in the design is intended to allow their
specific construction expertise to add value to the plans as well as reduce the cost and the schedule for the
project. The construction team will then obtain multiple design-assist proposals for each trade discipline. Ajax has
a positive history of utilizing the design-assist process with specialty subcontractors and vendors in adding value
to our projects.
Page 100 of 130
46AjaxBuildingCompanyRFQ24-03-28
C.F. current and projected workload
PROJECT NAME /LOCATION Owner Cost STATUS COMPLETION
PROJECTS UNDER CONSTRUCTION
Daytona State College
Deltona Campus Building2DaytonaBeach, FL
Daytona StateCollegeSteveSelig386.506.3169 $
16,781,482 44%*
Current*
September 2024*
on schedule*
Monroe County SchoolDistrictTommyRobertsMemorial
StadiumKeyWest, FL
Monroe County
SchoolDistrictDougPryor
305.293.1400
19,356,007 75%*
current*
May 2024*
on schedule*
University of NorthFloridaEastRidgeHonorsResidenceHallJacksonville, FL
University of North
FloridaRichElmore904.620.2016
66,968,420 6%*
current*
July 2025*
on schedule*
Northwest Florida StateCollegeBuilding420Renovation - Allied
Health & Nursing
Niceville, FL
Northwest Florida State
College
Tanner McKnight
850.729.6404
24,268,974 1%*
current*
January 2025*
on schedule*
PROJECT NAME /LOCATION Owner Cost STATUS COMPLETION
PROJECTS IN DESIGN PHASE
UnionCountyEmergencyOperationsCenterLakeButler, FL
UnionCountyTimothyAllen352.494.4363 $
2,900,000 Design Phase December 2024*
on schedule*
Putnam CountySchoolsCrescentCityElementarySchoolCrescentCity, FL
Putnam County
SchoolsTravisWoods386.329.0550
60,000,000 Design Phase July 2025*
on schedule*
Volusia CountySchoolsOrangeCityElementarySchoolOrangeCity, FL
Volusia County
SchoolsTomBrown386.947.8786
28,000,000 Design Phase May 2025*
on schedule*
Flagler County Library & Multiuse
FacilityBunnell, FL
FlaglerCountyMikeDickson386.313.4191 $
14,000,000 Design Phase November 2024*
on schedule*
Julington CreekPlantationPark & AquaticsCenterFruitCove, FL
Julington Creek
PlantationJoeGrippi904.318.6221
30,000,000 Design Phase August 2025*
on schedule*
Clay County Multiple Public
SafetyFacilitiesGreenCoveSprings, FL
ClayCountyDanielLoos904.806.9777 $
51,247,670 Design Phase VARIOUS*
on schedule*
City ofGainesvillePublicSafetyFacilitiesGainesville, FL
City ofGainesvilleBrianSingleton352.393.8801 $
75,000,000 Design Phase August 2028*
on schedule*
City of Fort WaltonBeachCityHallandAuditorium
Fort Walton Beach, FL
City of Fort Walton
BeachJeffPeters
850.833.9504
26,500,000 Design Phase November 2024*
on schedule*
Alachua County New Civil
CourthouseGainesville, FL
AlachuaCountyDanWhitcraft352.374.5289 $
32,000,000 Design Phase
September
2026*
on schedule*
Page 101 of 130
47AjaxBuildingCompanyRFQ24-03-28
TAB D. RFQ REQUIRED FORMS
Page 31 of 47
VIII. ATTACHMENT #1 – PUBLIC ENTITY CRIMES
CITY OF CRESTVIEW, FLORIDA
REQUEST FOR QUALIFICATIONS RFQ 24-03-28
CONSTRUCTION TOTAL PROGRAM MANAGEMENT
SWORN STATEMENT UNDER SECTION 287.133 (3) (A) FLORIDA STATUTES, ON
PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICER AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with Bid, Proposal or Contract
number/title]
2. This sworn statement is submitted by____________________________
name of company/firm]
whose business address is and (if
applicable) Federal Employer Identification Number (FEIN) is (if
the entity has no FEIN, include the Social Security Number of the individual signing
this sworn statement:
3. My name is ____________________and my relationship to the entity named
above is ________________________
4. I understand that a "public entity crime" as defined in Paragraph
287.133(a)(g). Florida Statutes, means a violation of any state or federal law by
a person with respect to and directly related to the transaction of business with
any public entity or with an agency or political subdivision of any other state or
with the United States, including, but not limited to, any bid or contract for goods
or services to be provided to any public entity or any agency or political subdivision
of any other state or of the United States and involving antitrust, fraud, theft,
bribery, collusion, racketeering, conspiracy, or material misrepresentation.
5. I understand that "convicted" or "conviction" as defined in paragraph
287.133(a)(b), Florida Statutes, means finding of guilt or a conviction of a public
entity crime with or without an adjudication of guilt, in any federal or state trial
court of records relating to charges brought by indictment or information after
July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty
or nolo contendere.
Page 1 of 3 ATTACHMENT #1
RFQ 24-03-28 Construction Total Program Management
Ajax Building Company, LLC
1080 Commerce Boulevard, Midway, FL 32343
59-0969709
J.B. Smith, II
President
Page 102 of 130
48AjaxBuildingCompanyRFQ24-03-28Page32of47
6. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida
Statutes, means:
a. A predecessor or successor of a person convicted of a public entity crime;
or
b. An entity under the control of any natural person who is active in the
management of the entity and who has been convicted of a public entity
crime.
c. The term "affiliate" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one of shares constituting a
controlling income among persons when not for fair interest in another
person, or a pooling of equipment or income among persons when not for
fair market value under a length agreement, shall be a prima facie case
that one person controls another person. A person who was knowingly
convicted of a public entity crime, in Florida during the preceding 36
months shall be considered an affiliate.
7. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida
Statutes, means any natural person or entity organized under the laws of the
state or of the United States with the legal power
to enter into a binding contract for the provision of goods or services let by a
public entity, or which otherwise transacts or applies to transact business with a
public entity. The term "person" includes those officers, directors, executives,
partners, shareholders, employees, members, and agents who are active in
management of an entity.
8. Based on information and belief, the statement which I have marked below is
true in relation to the entity submitting this sworn statement. (Please indicate
which statement applies)
Neither the entity submitting this sworn statement, nor any officers,
directors, executives, partners, shareholders, employees, members, or agents
who are active in management of the entity, nor affiliate of the entity have been
charged with and convicted of a public entity crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of the officers,
directors, executives, partners, shareholders, employees, members, or agents
who are active in management of the entity, or an affiliate of the entity has been
charged with and convicted of a public entity crime subsequent to July 1, 1989.
Please attach a copy of the final order)
Page 2 of 3 ATTACHMENT #1
Page 103 of 130
49AjaxBuildingCompanyRFQ24-03-28
Page 34 of 47
IX. ATTACHMENT #2 – DRUG FREE WORKPLACE
CITY OF CRESTVIEW, FLORIDA
QUALIFICATIONS RFQ 24-03-28
CONSTRUCTION TOTAL PROGRAM MANAGEMENT
DRUG-FREE WORKPLACE CERTIFICATION
The below signed Bidder certifies that it has implemented a drug-free workplace
program. To have a drug-free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited
in the workplace and specifying the actions that will be taken against employees
for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the
business's policy of maintaining a drug-free workplace, any available drug
counseling rehabilitation and employee assistance programs and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection 1.
4. In the statement specified in subsection 1., notify the employees that, as a
condition of working on the commodities or contractual services that are under
bid, the employee will abide by the terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo contendere to, any violation
occurring in the workplace no later than five (5) working days after such
conviction.
5. Impose a sanction on or require the satisfactory participation in drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign this statement, I certify that this firm complies
fully with the above drug-free workplace requirements.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number:____________________
E-mail Address:____________________________ FEIN:____________________
Authorized Signature Printed Name/Title Date
Ajax Building Company, LLC
1080 Commerce Boulevard, Midway, FL 32343
850.224.9571 850.224.2496
Page 34 of 47
IX. ATTACHMENT #2 – DRUG FREE WORKPLACE
CITY OF CRESTVIEW, FLORIDA
QUALIFICATIONS RFQ 24-03-28
CONSTRUCTION TOTAL PROGRAM MANAGEMENT
DRUG-FREE WORKPLACE CERTIFICATION
The below signed Bidder certifies that it has implemented a drug-free workplace
program. To have a drug-free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited
in the workplace and specifying the actions that will be taken against employees
for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the
business's policy of maintaining a drug-free workplace, any available drug
counseling rehabilitation and employee assistance programs and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection 1.
4. In the statement specified in subsection 1., notify the employees that, as a
condition of working on the commodities or contractual services that are under
bid, the employee will abide by the terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo contendere to, any violation
occurring in the workplace no later than five (5) working days after such
conviction.
5. Impose a sanction on or require the satisfactory participation in drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign this statement, I certify that this firm complies
fully with the above drug-free workplace requirements.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number:____________________
E-mail Address:____________________________ FEIN:____________________
Authorized Signature Printed Name/Title Date
jay.smith@ajaxbuilding.com 59-0969709
J.B. Smith, II / President 3/26/2024
Page 104 of 130
50AjaxBuildingCompanyRFQ24-03-28
Page 35 of 47
X. ATTACHMENT #3- CONFLICT OF INTEREST STATEMENT
CITY OF CRESTVIEW, FLORIDA
QUALIFICATIONS RFQ 24-03-28
CONSTRUCTION TOTAL PROGRAM MANAGEMENT]
CONFLICT OF INTEREST STATEMENT
A. THIS SWORN STATEMENT IS SUBMITTED
BY_____________________________________
Name of entity submitting sworn statement]
whose business address
is______________________________________________
and (if applicable) its Federal Employer Identification Number
FEIN) is ________ ____________________.
My name is_________________________________ and my relationship to the
above entity is _________________________________.
Please print name of individual signing]
B. CONFLICT OF INTEREST
1. The entity hereby submits a proposal/offer to RFQ #_______________for
Services.
2. The AFFIANT has made a diligent inquiry and provided the information in this
statement affidavit based upon its full knowledge.
3. The AFFIANT states that only one submittal for this solicitation has been
submitted and tendered by the appropriate date and time and that said above
stated entity has no financial interest in other entities submitting a proposal
for the work contemplated hereby.
4. Neither the AFFIANT nor the above-named entity has directly or indirectly
entered into any agreement, participated in any collusion or collusive activity,
or otherwise taken any action which in any way restricts or restraints the
competitive nature of this solicitation, including but not limited to the prior
discussion of terms, conditions, pricing, or other offer parameters required by
this solicitation.
5. Neither the entity nor its affiliates, nor anyone associated with them, is
presently suspended, or otherwise prohibited from participation in this
solicitation or any contract to follow thereafter by any government entity.
6. Neither the entity nor its affiliates, nor anyone associated with them, have any
potential conflict of interest because and due to any other clients, contracts,
or property interests in this solicitation or the resulting project.
7. I hereby also certify that no member of the entity’s ownership or management
or staff has a vested interest in any City Division/Department/Office.
Page 1 of 2 ATTACHMENT #3
8. I certify that no member of the entity’s ownership or management is presently
applying, actively seeking, or has been selected for an elected position within
the City of Crestview government.
Ajax Building Company, LLC
1080 Commerce Boulevard, Midway, FL 32343
59-0969709
J.B. Smith, II
President
24-03-28
Construction Total Program Management
Page 105 of 130
51AjaxBuildingCompanyRFQ24-03-28
Page 36 of 47
9. In the event that a conflict of interest is identified in the provision of services,
I, the undersigned, will immediately notify the City in writing.
C. NON-COLLUSION PROVISION CERTIFICATION
The undersigned hereby certifies, to the best of his or her knowledge and belief,
that on behalf of the person, firm, association, or corporation submitting the bid
certifying that such person, firm, association, or corporation has not, either
directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action, in restraint of free competitive bidding in connection
with the submitted bid. Failure to submit the executed statement as part of the
bidding documents will make the bid nonresponsive and not eligible for award
consideration.
D. LOBBYING CERTIFICATION
The undersigned hereby certifies, to the best of his or her knowledge and belief,
that:
1. No City appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence either
directly or indirectly an officer or employee of the City, City Council Member of
Congress in connection with the awarding of any City Contract.
2. If any funds other than City appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence a member of City
Council or an officer or employee of the City in connection with this contract,
the undersigned shall complete and submit Standard Form-L “Disclosure Form
to Report Lobbying,” in accordance with its instructions.
By the signature(s) below, I/we, the undersigned, as authorized signatory to
commit the firm, certify that the information as provided in this Conflict of Interest
and Non-Collusion Statement, is truthful and correct at the time of submission.
Proposer/Contractor Name: ______________________________________
Mailing Address:_______________________________________________
Telephone Number: ___________________ Fax Number: _____________
E-mail Address: _____________________________FEIN:_____________
Authorized Signature Printed Name/Title Date
Page 2 of 2 ATTACHMENT #3
Ajax Building Company, LLC
1080 Commerce Boulevard, Midway, FL 32343
850.224.9571 850.224.2496
Page 36 of 47
9. In the event that a conflict of interest is identified in the provision of services,
I, the undersigned, will immediately notify the City in writing.
C. NON-COLLUSION PROVISION CERTIFICATION
The undersigned hereby certifies, to the best of his or her knowledge and belief,
that on behalf of the person, firm, association, or corporation submitting the bid
certifying that such person, firm, association, or corporation has not, either
directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action, in restraint of free competitive bidding in connection
with the submitted bid. Failure to submit the executed statement as part of the
bidding documents will make the bid nonresponsive and not eligible for award
consideration.
D. LOBBYING CERTIFICATION
The undersigned hereby certifies, to the best of his or her knowledge and belief,
that:
1. No City appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence either
directly or indirectly an officer or employee of the City, City Council Member of
Congress in connection with the awarding of any City Contract.
2. If any funds other than City appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence a member of City
Council or an officer or employee of the City in connection with this contract,
the undersigned shall complete and submit Standard Form-L “Disclosure Form
to Report Lobbying,” in accordance with its instructions.
By the signature(s) below, I/we, the undersigned, as authorized signatory to
commit the firm, certify that the information as provided in this Conflict of Interest
and Non-Collusion Statement, is truthful and correct at the time of submission.
Proposer/Contractor Name: ______________________________________
Mailing Address:_______________________________________________
Telephone Number: ___________________ Fax Number: _____________
E-mail Address: _____________________________FEIN:_____________
Authorized Signature Printed Name/Title Date
Page 2 of 2 ATTACHMENT #3
jay.smith@ajaxbuilding.com 59-0969709
J.B. Smith, II / President 3/26/2024
Page 106 of 130
52AjaxBuildingCompanyRFQ24-03-28
Page 37 of 47
XI. ATTACHMENT #4 – LIABILITY & INDEMNIFICATION
CITY OF CRESTVIEW, FLORIDA
QUALIFICATIONS RFQ 24-03-28
CONSTRUCTION TOTAL PROGRAM MANAGEMENT
LIABILITY & INDEMNIFICATION FORM
To the fullest extent permitted by law, CONSULTANT shall indemnify and hold
harmless CITY, its officers and employees from liabilities, damages, losses, and
costs including but not limited to reasonable attorney fees, to the extent caused
by the negligence, recklessness, or intentional wrongful conduct of the
CONSULTANT and other persons employed or utilized by the CONSULTANT in the
performance of this Agreement.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
Ajax Building Company, LLC
1080 Commerce Boulevard, Midway, FL 32343
Page 36 of 47
9. In the event that a conflict of interest is identified in the provision of services, I, the undersigned, will immediately notify the City in writing. C. NON-COLLUSION PROVISION CERTIFICATIONTheundersignedherebycertifies, to the best of his or her knowledge and belief, that on behalf of the person, firm, association, or corporation submitting the bidcertifyingthatsuchperson, firm, association, or corporation has not, eitherdirectlyorindirectly, entered into any agreement, participated in any collusion, orotherwisetakenanyaction, in restraint of free competitive bidding in connectionwiththesubmittedbid. Failure to submit the executed statement as part of thebiddingdocumentswillmakethebidnonresponsiveandnoteligibleforawardconsideration. D. LOBBYING CERTIFICATION
The undersigned hereby certifies, to the best of his or her knowledge and belief,
that:
1. No City appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence either
directly or indirectly an officer or employee of the City, City Council Member of
Congress in connection with the awarding of any City Contract.
2. If any funds other than City appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence a member of City
Council or an officer or employee of the City in connection with this contract,
the undersigned shall complete and submit Standard Form-L “Disclosure Form
to Report Lobbying,” in accordance with its instructions.
By the signature(s) below, I/we, the undersigned, as authorized signatory to
commit the firm, certify that the information as provided in this Conflict of Interest
and Non-Collusion Statement, is truthful and correct at the time of submission.
Proposer/Contractor Name: ______________________________________
Mailing Address:_______________________________________________
Telephone Number: ___________________ Fax Number: _____________
E-mail Address: _____________________________FEIN:_____________
Authorized Signature Printed Name/Title Date
Page 2 of 2 ATTACHMENT #3
850.224.9571 850.224.2496
jay.smith@ajaxbuilding.com 59-0969709
J.B. Smith, II / President 3/26/2024
Page 107 of 130
53AjaxBuildingCompanyRFQ24-03-28
Page 38 of 47
XII. ATTACHMENT #5 ADDENDUM RECEIPT ACKNOWLEDGEMENT
CITY OF CRESTVIEW, FLORIDA
QUALIFICATIONS RFQ 24-03-28
The undersigned acknowledges receipt of the following addenda to the solicitation
document(s) (Give number and date of each):
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
By the signature(s) below, I/we, the undersigned, as authorized signature to
commit the firm, certify that the information as provided in the Addendum Receipt
Acknowledgement Certification, is truthful and correct at the time of submission.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
Page 38 of 47
XII. ATTACHMENT #5 ADDENDUM RECEIPT ACKNOWLEDGEMENT
CITY OF CRESTVIEW, FLORIDA
QUALIFICATIONS RFQ 24-03-28
The undersigned acknowledges receipt of the following addenda to the solicitation
document(s) (Give number and date of each):
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
By the signature(s) below, I/we, the undersigned, as authorized signature to
commit the firm, certify that the information as provided in the Addendum Receipt
Acknowledgement Certification, is truthful and correct at the time of submission.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
Ajax Building Company, LLC
1080 Commerce Boulevard, Midway, FL 32343
850.224.9571 850.224.2496
jay.smith@ajaxbuilding.com 59-0969709
J.B. Smith, II / President 3/26/2024
1 03/08/2024
2 03/22/2024
Page 108 of 130
54AjaxBuildingCompanyRFQ24-03-28
Page 39 of 47
XIII. ATTACHMENT #6 – PUBLIC ACCESS FORM
CITY OF CRESTVIEW, FLORIDA
REQUEST FOR QUALIFICATIONS RFQ 24-03-28
PROPOSAL FOR Construction Total Program Management
PUBLIC ACCESS FORM
as Proposer, shall comply with the requirements of Florida’s
Public Records law. In accordance with Section 119.0701, Florida Statutes,
Contractor shall:
a. Keep and maintain public records required by the public agency in order to
perform the service.
b. Upon request from the public agency’s custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed
the cost provided under Florida’s Public Records Law or as otherwise provided
by law.
c. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized
by law for the duration of the contract term and following completion of this
contract if Contractor does not transfer the records to the public agency: and
d. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of Contractor or keep and maintain public records
required by the public agency to perform the service. If Contractor transfers
all public records to the public agency upon completion of the contract,
Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If
Contractor keeps and maintains public records upon completion of this
contract, the Contractor shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to the public
agency, upon request from the public agency’s custodian of public records, in
a format that is compatible with the information technology systems of the
public agency.
PAGE 1 OF 2 ATTACHMENT #6
Ajax Building Company, LLC
Page 109 of 130
55AjaxBuildingCompanyRFQ24-03-28
Page 40 of 47
e. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CITY’S CUSTODIAN OF PUBLIC RECORDS, ATTN:
Maryanne Schrader, City Clerk, (850) 682-1560 Extension 250,
cityclerk@cityofcrestview.org, 198 North Wilson Street, P.O. Box 1209,
Crestview, Florida 32536
f. In the event the public agency must initiate litigation against Contractor in
order to enforce compliance with Chapter 119, Florida Statutes, or in the event
of litigation filed against the public agency because Contractor failed to provide
access to public records responsive to a public record request, the public
agency shall be entitled to recover all costs, including but not limited to
reasonable attorneys’ fees, costs of suit, witness, fees, and expert witness fees
extended as part of said litigation and any subsequent appeals.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
PAGE 2 OF 2 ATTACHMENT #6
Page 40 of 47
e. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CITY’S CUSTODIAN OF PUBLIC RECORDS, ATTN:
Maryanne Schrader, City Clerk, (850) 682-1560 Extension 250,
cityclerk@cityofcrestview.org, 198 North Wilson Street, P.O. Box 1209,
Crestview, Florida 32536
f. In the event the public agency must initiate litigation against Contractor in
order to enforce compliance with Chapter 119, Florida Statutes, or in the event
of litigation filed against the public agency because Contractor failed to provide
access to public records responsive to a public record request, the public
agency shall be entitled to recover all costs, including but not limited to
reasonable attorneys’ fees, costs of suit, witness, fees, and expert witness fees
extended as part of said litigation and any subsequent appeals.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
PAGE 2 OF 2 ATTACHMENT #6
Page 40 of 47
e. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CITY’S CUSTODIAN OF PUBLIC RECORDS, ATTN:
Maryanne Schrader, City Clerk, (850) 682-1560 Extension 250,
cityclerk@cityofcrestview.org, 198 North Wilson Street, P.O. Box 1209,
Crestview, Florida 32536
f. In the event the public agency must initiate litigation against Contractor in
order to enforce compliance with Chapter 119, Florida Statutes, or in the event
of litigation filed against the public agency because Contractor failed to provide
access to public records responsive to a public record request, the public
agency shall be entitled to recover all costs, including but not limited to
reasonable attorneys’ fees, costs of suit, witness, fees, and expert witness fees
extended as part of said litigation and any subsequent appeals.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
PAGE 2 OF 2 ATTACHMENT #6
Ajax Building Company, LLC
1080 Commerce Boulevard, Midway, FL 32343
850.224.9571 850.224.2496
jay.smith@ajaxbuilding.com 59-0969709
J.B. Smith, II / President 3/26/2024
Page 110 of 130
56AjaxBuildingCompanyRFQ24-03-28
Page 41 of 47
XIV. ATTACHMENT #7 CERTIFICATION RE: SCRUTINIZED COMPANIES
Company” means Contractor throughout this exhibit. Section 287.135, Florida
Statutes, prohibits companies from bidding, submitting proposals, entering into,
or renewing contracts with a local government for goods or services over one
million dollars if that company is on the Scrutinized Companies with Activities in
Sudan List, on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List or that is engaged in business operations in Syria. Both lists
are created pursuant to Section 215.473, Florida Statutes.
In addition, regardless of contract value, the companies may not be listed on the
Scrutinized Companies that Boycott Israel List, created pursuant to Section
215.4725, Florida Statutes, or be engaged in a boycott of Israel, if bidding,
submitting proposals, entering into, or renewing contacts with a local government
for goods and services.
As the person authorized to sign on behalf of the company, I hereby certify that
the company identified below is not listed on the Scrutinized Companies with
Activities in Sudan List, is not listed on the Scrutinized Companies with Activities
in the Iran Petroleum Energy Sector List and is not engaged in business operations
in Syria. In addition, the company is not listed on the Scrutinized Companies that
Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, and
is not participating in a boycott of Israel.
I further understand that pursuant to the Florida Statutes, any contract with the
City for goods or services of any amount may be terminated at the option of the
City if the company (i) is found to have submitted a false certification, (ii) has
been placed on the Scrutinized Companies that Boycott Israel List, or (iii) is
engaged in a boycott of Israel. And, in addition to the foregoing, if the amount of
the contract is one million dollars ($1,000,000) or more, the contract may be
terminated at the option of the City if the company is found to have submitted a
false certification, has been placed on the Scrutinized Companies with Activities
in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List, or has been engaged in business operations in Syria.
This Certification is deemed amended by any amendments to Fla. Stat. 287.135
binding on the City.
Page 1 of 2, Attachment #7
Page 111 of 130
57AjaxBuildingCompanyRFQ24-03-28
Page 42 of 47
By the signature(s) below, I/we, the undersigned, as authorized signatory to
commit the company, certify that the information as provided in this Contractor
Certification Regarding Scrutinized Companies, is truthful and correct at the time
of submission.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
Page 2 of 2, Attachment #7
Ajax Building Company, LLC
1080 Commerce Boulevard, Midway, FL 32343
Page 40 of 47
e. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OFCHAPTER119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TOPROVIDEPUBLICRECORDSRELATINGTOTHISAGREEMENT, CONTACT THECITY’S CUSTODIAN OF PUBLIC RECORDS, ATTN: Maryanne Schrader, City Clerk, (850) 682-1560 Extension 250, cityclerk@cityofcrestview.org, 198 North Wilson Street, P.O. Box 1209, Crestview, Florida 32536
f. In the event the public agency must initiate litigation against Contractor in
order to enforce compliance with Chapter 119, Florida Statutes, or in the event
of litigation filed against the public agency because Contractor failed to provide
access to public records responsive to a public record request, the public
agency shall be entitled to recover all costs, including but not limited to
reasonable attorneys’ fees, costs of suit, witness, fees, and expert witness fees
extended as part of said litigation and any subsequent appeals.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
PAGE 2 OF 2 ATTACHMENT #6
850.224.9571 850.224.2496
jay.smith@ajaxbuilding.com 59-0969709
J.B. Smith, II / President 3/26/2024
Page 112 of 130
58AjaxBuildingCompanyRFQ24-03-28
Page 43 of 47
XV.ATTACHMENT #8 SUBCONTRACTOR PARTICIPATION
No Subcontracting (of any kind) will be
utilized on this project.Solicitation Number: RFP 24-03-28
Title: Construction Total Program
Management Total Project Amount: $
Subcontractor
Minority Code (if
applicable)
Company Name
Address Phone, Fax,
Email
Trade, Services or
Materials portion to
be subcontracted
Percent (%) of
Scope/Contract
Federal ID Dollar Value
PERCENTAGE TOTALS FOR SUBCONTRACTOR PARTICIPATION
PERCENTAGE TOTALS FOR MINORITY SUBCONTRACTOR
PARTICIPATION
Minority
Code
Code Description Minority
Code
Code Description
MBE) AA African American (MBE) NA Native American
MBE) A Asian/Pacific
Islander
WBE Woman-Owned Business
Enterprise
MBE) H Hispanic VBE Veteran-Owned Business
Enterprise
Page 1 of 2, Attachment #8
NOT APPLICABLE.
We will conduct our subcontractor bidding strategy upon award and will
communicate with the City accordingly.
Page 113 of 130
59AjaxBuildingCompanyRFQ24-03-28
Page 44 of 47
When applicable, the Proposer will enter into a formal agreement with the
subcontractors identified herein for work listed in this schedule conditioned upon
execution of a contract with the City. By the signature(s) below, I/we, the
undersigned, as authorized signatory to commit the firm, certify that the
information as provided in the Proposed Schedule of Subcontractor
Participation, is truthful and correct at the time of submission.
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
Page 2 of 2, Attachment #8
Please reference Tab B. Similar Projects, Past Performance for Attachment #9 - References
Ajax Building Company, LLC
1080 Commerce Boulevard, Midway, FL 32343
Page 44 of 47
When applicable, the Proposer will enter into a formal agreement with the
subcontractors identified herein for work listed in this schedule conditioned upon
execution of a contract with the City. By the signature(s) below, I/we, the
undersigned, as authorized signatory to commit the firm, certify that the
information as provided in the Proposed Schedule of Subcontractor
Participation, is truthful and correct at the time of submission.
Bidder/Contractor Name:______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address:_____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
Page 2 of 2, Attachment #8
850.224.9571 850.224.2496
jay.smith@ajaxbuilding.com 59-0969709
J.B. Smith, II / President 3/26/2024
Page 114 of 130
60AjaxBuildingCompanyRFQ24-03-28
Page 46 of 47
XVII.ATTACHMENT #10 STATEMENT OF “NO SUBMITTAL”
If you do not intend to submit on this solicitation, please complete and return this
form prior to the date shown for receipt of proposals to:
City of Crestview
198 North Wilson Street
P.O. Box 1209
Crestview, Florida 32536
I/WE HAVE DECLINED TO SUBMIT A PROPOSAL FOR __________________,
Number] titled ________________________[ TITLE] for the following
reason(s): [Please place a check mark () next to the reason(s) as applicable]
Reason
Proposal requirements too "restrictive".
Insufficient time to respond to the solicitation.
We do not offer this service.
Our schedule would not permit us to perform.
Unable to meet requirements.
Unable to meet insurance or bond requirements.
Scope of Services unclear (please explain below).
Other (please specify below).
REMARKS:
Bidder/Contractor Name: ______________________________________________
Mailing Address:_____________________________________________________
Telephone Number: ___________________ Fax Number: ____________________
E-mail Address: _____________________________FEIN:____________________
Authorized Signature Printed Name/Title Date
NOT APPLICABLE.
PROPOSAL SUBMITTED 03/28/2024
Page 115 of 130
61AjaxBuildingCompanyRFQ24-03-28
GENERAL LIABILITY
Arch Insurance Company$
5,000,000 / $10,000,000
UMBRELLA LIABILITY
XL Specialty Insurance Company$
25,000,000 / $25,000,000
INSURANCE AGENT CONTACT:
Michael J. Imparato, Managing Director
Client Executive Practice
Marsh Inc.
1166 Avenue of the Americas
New York, NY 10036
Office : 212.345.3432
Mobile: 917.520.3910
Email: michael.j.imparato@marsh.com
www.marsh.com
WORKERS COMPENSATION
Arch Insurance Company
Statutory Limits $1,000,000
EMPLOYER’S LIABILITY
Arch Insurance Company
1,000,000
AUTOMOBILELIABILITYArchInsuranceCompany
2,000,000
Page 116 of 130
62AjaxBuildingCompanyRFQ24-03-28
16
Form W-9
Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.
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3
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes.
Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership)
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions)
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions.
6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Social security number
or
Employer identification number
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here
Signature of
U.S. person Date
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
Form 1099-INT (interest earned or paid)
Form 1099-DIV (dividends, including those from stocks or mutual
funds)
Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
Form 1099-S (proceeds from real estate transactions)
Form 1099-K (merchant card and third party network transactions)
Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
Form 1099-C (canceled debt)
Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
Ajax Building Company,LLC
C
1080 Commerce Boulevard
Midway,Florida 32343
5 9 0 9 6 9 7 0 9
1/18/20233/26/2024
Page 117 of 130
63AjaxBuildingCompanyRFQ24-03-28
State of Florida
Department of State
I certify from the records of this office that GOODWYN MILLS CAWOOD FL
LLC is an Alabama limited liability company authorized to transact business in
the State of Florida,qualified on February 4,2021.
The document number of this limited liability company is M21000001388.
I further certify that said limited liability company has paid all fees due this
office through December 31,2024,that its most recent annual report was filed
on January 4,2024,and that its status is active.
I further certify that said limited liability company has not filed a Certificate of
Withdrawal.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee,the Capital,this
the Fourth day of January,2024
Tracking Number:0086199514CC
To authenticate this certificate,visit the following site,enter this number,and then
follow the instructions displayed.
https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication
Melanie S. Griffin, SecretaryRonDeSantis, Governor
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ARCHITECTURE & INTERIOR DESIGN
THE ARCHITECT HEREIN IS LICENSED UNDER THE
PROVISIONS OF CHAPTER 481, FLORIDA STATUTES
RASSOUL JARAMILLO, SHADIA
Do not alter thisdocument in any form.
9833 CRESTMONT CIRCLE
LICENSE NUMBER: AR102735
EXPIRATION DATE: FEBRUARY 28, 2025
Thisis yourlicense. It isunlawful for anyone other than thelicensee tousethis document.
PENSACOLA FL 32514-2615
Always verify licenses online at MyFloridaLicense.com
Melanie S. Griffin, SecretaryRonDeSantis, Governor
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ARCHITECTURE & INTERIOR DESIGN
THE ARCHITECT HEREIN IS LICENSED UNDER THE
PROVISIONS OF CHAPTER 481, FLORIDA STATUTES
WILLIAMS, GEORGE DAVID
Do not alter this document in any form.
720 BAYFRONT PARKWAY STE 200
LICENSE NUMBER: AR0009434
EXPIRATION DATE: FEBRUARY 28, 2025
Thisis your license. Itis unlawful for anyone other than the licensee to use this document.
PENSACOLA FL 32502
Always verify licenses online at MyFloridaLicense.com
ISSUED: 10/05/2023
Melanie S. Griffin, SecretaryRonDeSantis, Governor
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOARD
THE GENERAL CONTRACTOR HEREIN IS CERTIFIED UNDER THE
PROVISIONS OF CHAPTER 489, FLORIDA STATUTES
WELLS, APPLING SPEAKES V
Do not alter thisdocument in any form.
AJAX BUILDING COMPANY, LLC
LICENSE NUMBER: CGC1520391
EXPIRATION DATE: AUGUST 31, 2024
This is your license. It is unlawful for anyone other than the licensee to use this document.
1080 COMMERCE BOULEVARD
MIDWAY FL 32343
Always verify licenses online at MyFloridaLicense.com
State of Florida
Department of State
I certify from the records of this office that AJAX BUILDING COMPANY,
LLC is a limited liability company organized under the laws of the State of
Florida,filed on June 27,2019,effective May 7,1962.
The document number of this limited liability company is L19000160919.
I further certify that said limited liability company has paid all fees due this
office through December 31,2023,that its most recent annual report was filed
on December 7,2023,and that its status is active.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee,the Capital,this
the Eleventh day of March,2024
Tracking Number:3041716515CU
To authenticate this certificate,visit the following site,enter this number,and then
follow the instructions displayed.
https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication
We are currently waiting to receive our renewed
Certificate to our Corporate Charter Registration.
Page 118 of 130
TAB E. ADDITIONAL INFORMATION
Proposers may include a section for appendices, including promotional material or supporting documentation
not otherwise requested herein. Please clearly designate this section in your response. This will be for
informational purposes only and is not included in the 50-page count. Proposers may provide video files they
deem to be beneficial for the review of the proposal. Videos will be for informational purposes only.
Public safety experience
8
POLICE STATION
PROJECTS
65+
PUBLIC SAFETY
PROJECTS
iAjaxBuildingCompanyRFQ24-03-28ADDITIONALINFORMATIONPage 119 of 130
Public Works Facility Experience 20+
PUBLIC SAFETY
PROJECTS
iiAjaxBuildingCompanyRFQ24-03-28ADDITIONALINFORMATIONPage 120 of 130
Sports Complex and Recreation Facilities 55+
SPORTS &
RECREATION
FACILITIES
iiiAjaxBuildingCompanyRFQ24-03-28ADDITIONALINFORMATIONPage 121 of 130
Parks & Community Center Facilities 10+
COMMUNITY
CENTERS &
PARKS
ivAjaxBuildingCompanyRFQ24-03-28ADDITIONALINFORMATIONPage 122 of 130
SUMTERCOUNTYJAILEXPANSION
MONROE COUNTYSCHOOLSKEYWESTHIGHSCHOOLBACKYARD
ORANGE COUNTY PUBLIC SCHOOLS
PINE HILLS BUS
EXPERIENCE WITH DESIGN-BUILD PROJECTS
54+
PROJECTS
OKALOOSA COUNTY
NEW COURTHOUSE
SUMTER COUNTY
PUBLIC SAFETY BUILDINGS
FORT WALTONBEACHNEWFIELDOFFICECOMPLEX
UNIVERSITY OF FLORIDA
WEIMER HALL
SANTA ROSA COUNTY
JUDICIAL CENTER COMPLEX
vAjaxBuildingCompanyRFQ24-03-28ADDITIONALINFORMATIONPage 123 of 130
Planning & Design
Provide clear separation of public and secure/private areas of the building
Verify future maintenance access for all equipment
Provide sound isolation and noise control in high occupancy areas
Consider future growth and maintain area to accommodate it
Ensure appropriate environmental comfort is key for people in high stress situations like 911 call center
Coordinate Review and Implementation of FEMA 361, when applicable
Coordinate design around securement of grants, taking into consideration potential additional construction
costs
Coordinate training room ceilings, walls, and floor make-up to support training simulations as applicable.
Coordinate Wind Rated Protection for Generator Enclosure
Exterior Windows must be Grounded per R56 Requirements if within 5 feet of console
Coordinate Public Entry points for bullet resistant materials, glazing, walls, cabinets, etc.
Mechanical & Electrical
Design systems for change out without down time
Review Design Arrangement at Evidence Processing areas for high air exhausting / change out
Provide in depth training for facility staff on complex or unique systems
Incorporate monitoring systems to assist end users in maintaining reliability and efficiency beyond substantial
Coordinate Real Time Crime center layout for equipment infrastructure and staff efficiency.
Review and confirm redundancy of each Individual System at Each Phase of Design with entire Team,
including electrical, mechanical, water, sanitary, gas, etc.
Verify that critical software systems (such as security controls) are non-proprietary where possible
Technology
Importance of a Complete Description for Project Scope (OPR)
Ensure appropriate testing is complete prior to turnover:
ANSI/TIA/EIA-508-B.1 Clause 11 Cabling Transmission Performance
Link style test with channel style warranty for all 4-pair copper cabling
Level IIIe tester is compliant with ANSI/EIA/TIA 568B for CAT6A Cable
Sweep, continuity, polarity, wire map, Attenuation, NEXT, PSNEXT, FEXT, PSFEXT, ELFEXT, PSELFEXT, ACR,
Return Loss, and Delay Skew Testing for Cable
Attenuation testing for each multimode fiber in accordance with EIA/TIA-526
Inspect each terminated multimode fiber span for continuity and anomalies
Anticipate Need for “Spare” Panels and Conduits
Critical Operations Power and Telecommunications Services (NEC 708)
Coordinate Grounding Requirements with End User Guidelines
Coordinate utility providers’ entry and space requirements (i.e. Verizon, Spectrum, etc.)
Interconnects between buildings and tower should be in fiber optics to limit lightning exposure
Closeout / Occupancy
Facilitate Detailed Walk-Through and Training Sessions
Coordinate Owner provided technology within the construction schedule to ensure operation in accordance
with move-in
BEST PRACTICES/ LESSONSLEARNEDPUBLICSAFETYFACILITIES
viAjaxBuildingCompanyRFQ24-03-28ADDITIONALINFORMATIONPage 124 of 130
Through out project experience we have become recognized for our expertise in providing construction services
with more than 140 public entities, with a specialty focus on the construction of public safety facilities, including
Emergency Operations Centers.
ST. PETERSBURG
POLICE DEPT. HEADQUARTERS &
EMERGENCY OPERATIONS
CENTER
SARASOTACOUNTYEMERGENCYOPERATIONS
CENTER
VOLUSIACOUNTYEMERGENCYOPERATIONS
CENTER
SANTA ROSA COUNTY
JUDICIAL CENTER COMPLEX
LEON COUNTY & THE CITY OF
TALLAHASSEE PUBLIC SAFETY
COMPLEX
SUMTER COUNTY PUBLIC SAFETY BUILDINGS
CITY OFVENICEPUBLICSAFETYFACILITY
American Public Works Association Award 2018 for Major Structures in the
Government category for the Sumter County Public Safety Buildings.
APWA
Ranked
1
SIGNIFICANT OR UNIQUE AWARDS RECEIVED OR ACCOMPLISHMENTS
viiAjaxBuildingCompanyRFQ24-03-28ADDITIONALINFORMATIONPage 125 of 130
Mt. Dora High School | $26,935,700
Base bid work consisted of three (3) two-story classroom buildings, a Media
Center, Band & Choral Auditorium, Gymnasium, two-story Administration
and New Cafeteria & Culinary Arts Buildings. The 3 Classroom Buildings and
the Administration Building all connect together with a 2nd story walkway
that includes a bridge from one part of the campus to the other, over a main
street.
Tavares High School | $17,369,502
This renovation and addition project at Tavares High School consisted of
the demolition of 12 buildings and the construction of a new gymnasium,
two new 2-story classroom buildings, a new chiller plant facility and a new
agriculture building. The project also included renovations to two existing
buildings, including the main building, new storm piping and retention pond,
new interior courtyard, and new faculty and student parking lots.
Eustis High School | $19,137,046
This project consisted of a new two-story classroom building, a new
cafeteria, new gymnasium and new media center/culinary arts building.
The main building, a three-story solid concrete building had the interior
demolished and renovated.
Leesburg High School | $30,822,070
The renovation of Leesburg High School included selective demolition,
and renovations of existing buildings as well as construction of several
new buildings including site work and civil renovations. New construction
included Classroom Buildings 3, 4 and 5, Kitchen/Cafeteria/Culinary
Arts Building 2, Media Center Addition and Chiller Plant.
Umatilla High School | $16,630,334
This consisted of the demolition of approximately 42,225 sf in seven
freestanding buildings in order to build new campus. The project
encompassed four new structures and additions and renovations to two
existing buildings.
LAKE COUNTYSCHOOLSPROGRAMMANAGEMENTCONTRACTLakeCounty, Florida
SERVICE PROVIDED:
Program Management / Agency CM
COST:
135,000,000
SIZE:
Various SF
COMPLETION DATE:
Various
OWNER CONTACT:
Lake County SchoolBoardJimmyConner | 352.874.7892
connerjc@aol.com
201 West Burleigh Blvd.
Tavares, FL 32778
viiiAjaxBuildingCompanyRFQ24-03-28ADDITIONALINFORMATIONPage 126 of 130
CITY OFCLERMONTCOMMUNITYCENTER & POLICE STATIONEXPANSIONClermont, Florida
SERVICE PROVIDED:
Program Management / Agency CM
COST:
10,108,300
SIZE:
Various SF
COMPLETION DATE:
March 2013
OWNER CONTACT:
City ofClermontFreddySuarez352.241.7350
Ajax served as the Construction Manager (CM) and Principal
Agent to the City of Clermont, Florida. We provided a full range
of pre-construction, construction, and post construction
management services for the City’s Community Center.
The project included the construction of an approximately
11,000 square foot one (1) story facility with meeting rooms,
kitchen and offices and associated site work, that included
the construction of streetscape improvements, including
paving, landscaping, parking, lighting and irrigation.
The new 30,625 SF Police Headquarters provides the Clermont
Police Department with the much needed room to improve
services and safety. Due to a significant increase in population
over the last 10 years, the current 7,000 SF facility was built
for roughly one third of the current number of officers. The
new facility included a new secure sallyport, inmate holding
area, specialized property and evidence storage areas, and
technologically advanced communications.
ixAjaxBuildingCompanyRFQ24-03-28ADDITIONALINFORMATIONPage 127 of 130
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Page 128 of 130
CITY OF CRESTVIEW Item # 12.1.
Staff Report
CITY COUNCIL MEETING DATE: April 22, 2024
TYPE OF AGENDA ITEM: Presentation
TO: Mayor and City Council
CC: City Manager, City Clerk, Staff and Attorney
FROM: Gina Toussaint, Finance Director
DATE: 4/18/2024
SUBJECT: Financial Update - Finance Director
BACKGROUND:
This is a presentation of the monthly financial information as required by the City Charter.
DISCUSSION:
Below you will find the links to the February Monthly Financial Statements, as well as the March Check
Registers.
Follow this link by clicking on the icon with the arrow for the March Check Register.
Follow this link by clicking on the icon with the arrow for the March Amazon ECheck Register.
Follow this link by clicking on the icon with the arrow for the February Monthly Financial Statement.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Page 129 of 130
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
No action required.
Attachments
None
Page 130 of 130