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HomeMy Public PortalAbout04082024 City Council Regular Meeting MinutesCity Council Minutes April 8, 2024 6:00 p.m. Council Chambers 1. Call to Order The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by Mayor JB Whitten. Board members present: Mayor Pro-Tem Andrew Rencich; Council members: Doug Capps, Cynthia Brown, Joe Blocker, and Ryan Bullard. Also present: City Manager Tim Bolduc, City Clerk Maryanne Girard, City Attorney Jonathan Holloway, and various staff members. 2. Invocation, Pledge of Allegiance 2.1. Pastor Alex Chatman of Pillar Church The Invocation and Pledge of Allegiance was led by Pastor Alex Chatman of Pillar Church. 3. Open Policy Making and Legislative Session Mayor JB Whitten declared a quorum was present and went over the rules and procedures. 4. Approve Agenda Mayor JB Whitten called for action. Motion by Councilmember Joe Blocker and seconded by Mayor Pro -Tern Andrew Rencich to approve the agenda, as presented. Roll Ca11: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 5. Presentations and Reports 5.1. First Responder Recognition Mayor JB Whitten asked Fire Battalion Chief Mason forward and presented a life- saving award to the fire depar lnient. Lindsay Garrett and crew; Lt. Lewis and Firefighters Lau, Day, and Scott came forward. Mayor JB Whitten explained on March l7th, 2024 at approximately 1:30 a.m., Lt. Lewis and Firefighters Lau, Day, and Scott were dispatched to Oakdale Avene where they assisted in the delivery of a healthy baby girl. This is the first delivery the fire department has assisted with in over five years. 5.2. Proclamation declaring National Library Week April 7- 13, 2024 Councilmember Cyndie Brown read the proclamation declaring the week of April 7 - 13, 2024 as National Library Week. Librarian, Jean McCarthy, and staff came forward to accept the proclamation. 5.3. Proclamation declaring Telecommunications Week April 14- 20, 2024 Mayor Pro-Tem Andrew Rencich presented a proclamation to dispatch, declaring April 14-20, 2024 as Telecommunications Week. Lindsay Garrett accepted the proclamation. 5.4. Proclamation declaring Animal Control Week April 14-20, 2024 Councilmember R. Bullard presented a proclamation to the Animal Control department declaring April 14-20, 2024 as National Animal Control Week. 5.5. NW Crestview Bypass Brief Jason Autry, Public Works Director, briefed the Mayor and the City Council on the northwest Crestview Bypass project. They hope to complete the southwest portion by the end of the summer. John Wimberly, HDR, went over the ACER study, the steps and time frame of the alternative corridor project. He also reviewed the conceptual plans for Alternative 7. He mentioned the estimated cost of the project is $142 million dollars. Scott Bitterman, Okaloosa County Engineer, came forward to go over the action plans. He requested a motion to adopt the plan that the County approved, adding he has worked with the city planners, so both the city and county have the same plan. Discussion ensued on how we can project the need for planning purposes and developing standards. City Manager T. Bolduc said he has worked with the county and is in favor of the plan. Jason Autry added the city manager communicates with the county stating the plan gives us a guide. Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Doug Capps to adopt the northwest alignment ACER study, create a Crestview Bypass Overlay District, and approve the staff to work with the county to adopt a similar plan. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 6. Consent Agenda Mayor JB Whitten called for action. Motion by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Cynthia Brown to approve the Consent Agenda, as presented. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 6.1. Emergency Repair - Well 9 6.2. Approval of City Council Regular Meeting Minutes of March 25, 2024 21Page 7. Public Hearings / Ordinances on Second Reading 7.1. Ordinance 1966 - Smoking in Twin Hills Park CDS Planning Administrator Nicholas Schwendt presented Ordinance 1966, Smoking in Twin Hills Park to the City Council and asked the City Clerk to read the ordinance. City Clerk Maryanne Girard read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Providing For Authority; Providing For Amending Chapter 58 of the Code of Ordinances to Prohibit Smoking Within Twin Hills Park as Authorized by Chapter 386.209 of the Florida Statutes; Providing For Filing of this Ordinance With the Clerk of the Circuit Court of Okaloosa County; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of All Ordinances or Parts of Ordinances In Conflict Herewith; and Providing For An Effective Date. Mayor JB Whitten called for comment from the Council. Motion by Mayor Pro-Tem A. Rencich to add a minor change to the no -smoking restriction adding if it is connected to the dog area, there would be no prohibition. The restrictions would cover all playing fields and all youth play areas and equipment. The motion died for lack of a second. Mayor JB Whitten called for comment from the public. In hearing none, he called for action. Motion by Councilmember R. Bullard and seconded by Councilmember C. Brown to approve Ordinance 1966 on 2nd reading for final adoption. 8. Ordinances on First Reading 8.1. Ordinance 1967 Comprehensive Fee Schedule Amendment (Parks & Recreation) Senior Planner N. Schwent presented Ordinance 1967, Comprehensive Fee Schedule Amendment on First Reading stating inconsistencies were cleared up and modifications of recreation fees were added. He then asked the City Clerk to read the ordinance. City Clerk Maryanne Girard read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Providing For An Amendment Updating The Parks and Recreation Section of the Comprehensive Fee Schedule; Providing For Filing of This Ordinance With the Clerk of the Circuit Court of Okaloosa County; Providing For Authority; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For An Effective Date. 3'Page Mayor JB Whitten called for comment from the Council. Discussion ensued on reducing the youth sport registration fee. Parks and Recreation Director Brady Peters explained that the new software does not allow for a discount to be applied, so a straight fee solution was done in order to allow for an efficient way for parents to register on-line. City Manager T. Bolduc said we acquired the software to create efficiencies, as the intent was to simplify the process. Discussion ensued on the $60 fee per child, the difficulty of policing the reduction of fees manually, fees based on family size to ease burden on the family, dissatisfaction with the condition of our fields, utilizing the fees to pay for all the necessary items that help make our children play with the current fee structure, the need to raise fees even with sponsorship, and fees in the surrounding area. Mayor JB Whitten called for comment from the public. In hearing none, he called for action. Motion was made by Mayor Pro-Tem Andrew Rencich and seconded by Councilmember Doug Capps to approve Ordinance 1967 on 1st reading and move to second reading for final adoption. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 9. Resolutions — Nothing brought forward. 10. Action Items 10.1. Barge - Sewer System Hydraulic Modeling, Phase 2 Task Order City Manager T. Bolduc explained this is for Phase 2 of the hydraulic modeling design. This will create a model that shows us the amount needed for the development. He added the funds are available in our sewer fund. Discussion ensued on completion date, the applicability of budgeting for all four phases, and whether this phase was budgeted. City Manager T. Bolduc replied it is not budgeted, but we do have impact fees that were not allocated. All four phases cannot be completed at once, as we do not have the funding. It will take about 220 days to complete the project for a total of $800,000. Mayor JB Whitten added this a positive effect from the sewer fees. Mayor JB Whitten called for action. Wage Motion by Councilmember Ryan Bullard and seconded by Councilmember Andrew Rencich to approve the task order for Phase 2 of the Barge Design hydraulic modeling design project in the amount of $427,000. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 10.2. Appointment of Mayor Pro-Tempore Mayor JB Whitten mentioned our current Charter states the Mayor Pro-Tem is selected in April. He mentioned we will work on a referendum to change the requirement from April to November to coincide with the November election. He then called for action. Motion by Councilmember R. Bullard and seconded by Councilmember C. Brown to appoint Doug Capps as Mayor Pro-Tempore. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 10.3. Adoption of Affordable Housing Advisory Committee Recommendations Senior Planner N. Schwendt explained the SHIP program. One of the questions that was received was on affordability. He explained the statute starts with the income of the individual. The SHIP program provides guidelines, and the Affordable Housing Advisory Committee reviews the guidelines. He added this is for a three-year period based on monies received. They looked at return on investment by adopting recommendations for the City to implement the provisions of certain strategies via amendments to the Comprehensive Plan and Land Development Code. We will look at adoption of density bonus standards and look at code changes by the adoption of expedited review of development orders and permits for affordable housing developments including a general time frame for the completion of each recommended action. Motion by Councilmember R. Bullard and seconded by Councilmember D. Capps to adopt the Affordable Housing Advisory Committee recommendations. Roll Call: Ayes: Joe Blocker, Cynthia Brown, Andrew Rencich, Doug Capps, Ryan Bullard. All ayes. Motion carried. 11. City Clerk Report 11.1. Monthly Update City Clerk Maryanne Girard stated the statistical report is included in the staff summary. 12. City Manager Report 12.1. Strategic Plan Quarterly Review Administrative Director Jessica Leavins went over the quarterly review of the Strategic Plan, as well as the update of the Fire department's Strategic Plan. She mentioned several projects coming up as well as the goals from this past quarter. City Manager T. Bolduc said Brady and he are working on recreation sports plans Wage and researching where we are with other areas. Brady is also improving the fields. He added we have set the budget policy special meeting for May 1st. We will go over the budget policy, and reorganization options. 13. Comments from the Mayor and Council Mayor JB Whitten called for comment from the Council. Councilmember C. Brown congratulated Jessica on the 95% retention rate. She added she would like to see a program to assist kids that cannot afford the recreation fees. City Manager T. Bolduc said the Council could establish a fund and suggested a grant program, adding we want our recreation programs for all kids. Councilmember J. Blocker requested an update on the funding from a project to purchase a box car for a museum, which was a grant in the 1980's timeframe. City Manager T. Bolduc said the City Clerk could research the allocation adding typically grant money is given once the money is spent. Mayor Pro- Tem A. Rencich announced we hosted educators and youth with Career Source and One Okaloosa regarding jobs in the city. They traveled to other areas in the city, as well. Also, he is hosting a Town Hall on May 14th at 6 p.m. at the Community Center and the discussion will focus on growth and a Q & A session. Mayor JB Whitten mentioned the Ribbon Cutting for Texas Roadhouse is scheduled on May 3rd at noon, so he will need the names of the Council who plan to attend. He mentioned that on April 20th, a car show, dog competition, and a date night is planned. City Manager T. Bolduc announced the train project was through the CRA. However, when the funds came in it was too costly to purchase the train, so the money was reallocated for several other improvements. 14. Comments from the Audience Mayor JB Whitten called for comment from the public. Shannon Hayes reminded the Council that the Florida League of Cities has an Official of the Year award coming up. Pastor Parker stated the Resource Center ribbon cutting is scheduled at 798 Martin Luther King on April 30th at 11:30 a.m. and invited all to attend. Wage 15. Adjournment Mayor JB Whitten adjourned the meeting at 7:44 p.m. Minutes approved this 22nd day of April 2024. e./ ary me Girar City Clerk Proper Notice having been duly given 7IPage