Loading...
04 April 28, 2020 Technical Advisory Comments are welcomed by the Commission. If you wish to provide comments to the Commission, please complete and submit a Speaker Card to the Clerk of the Board. SPECIAL MEETING AGENDA Technical Advisory Committee Time 9:00 a.m. (PLEASE NOTE TIME) Date April 28, 2020 Location Zoom Meeting COMMITTEE MEMBERS Chad Blais, City of Norco Brad Brophy, City of Canyon Lake K. George Colangeli, PVVTA John A. Corella, Cathedral City Jesse Eckenroth, City of Rancho Mirage Tom Garcia, City of Palm Desert Christopher Gray, WRCOG Remon Habib, City of Lake Elsinore Jeff Hart, City of Beaumont William Hemsley, City of Eastvale Tom Koper, City of Corona Steve Loriso, City of Jurupa Valley Martin Magana, CVAG Bryan McKinney, City of La Quinta Bob Moehling, City of Murrieta Farshid Mohammadi, City of Riverside Joel Montalvo, City of Palm Springs Dan Ojeda, City of Blythe Daniel Porras, City of Desert Hot Springs Patricia Romo, County of Riverside Ken Seumalo, City of Indian Wells Jonathan Smith, City of Menifee Brittney Sowell, SunLine Transit Agency Patrick Thomas, City of Temecula Michael Thornton, City of Calimesa Art Vela, City of Banning Alberto Vergel De Dios, Caltrans District 8 Kristin Warsinski, Riverside Transit Agency Timothy T. Wassil, City of Indio Michael Wolfe, City of Moreno Valley Dan York, City of Wildomar Vacant, City of Coachella Vacant, City of Hemet Vacant, City of Perris Vacant, City of San Jacinto SPECIAL MEETING RIVERSIDE COUNTY TRANSPORTATION COMMISSION TECHNICAL ADVISORY SPECIAL COMMITTEE MEETING AGENDA* *Actions may be taken on any item listed on the agenda. TIME: 9:00 A.M. (PLEASE NOTE TIME) DATE: April 28, 2020 LOCATION: Pursuant to Governor Newsom’s Executive Order N-29-20, (March 18, 2020), the Technical Advisory Committee meeting will only be conducted via video conferencing and by telephone. Please follow the instructions below to join the meeting remotely. INSTRUCTIONS FOR ELECTRONIC PARTICIPATION Join Zoom Meeting - from PC, Laptop or Phone https://us02web.zoom.us/j/89328742246 Meeting ID: 893 2874 2246 (applies to all) Teleconference Dial In +1 669 900 6833 One tap mobile +16699006833,,89328742246# Phone controls for participants: The following commands can be used on your phone’s dial pad while in Zoom meeting: • *6 - Toggle mute/unmute • *9 - Raise hand In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at (951) 787‐7141 if special assistance is needed to participate in a public meeting, including accessibility and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting. Technical Advisory Committee Meeting Agenda April 28, 2020 Page 2 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS ̶ This is for comments on items not listed on agenda. Comments relating to an item on the agenda will be taken when the item is before the Committee. 4. MEASURE A LOCAL STREETS AND ROADS FIVE-YEAR CAPITAL IMPROVEMENT PLAN MAINTENANCE OF EFFORT REQUIREMENTS Overview This item is to receive feedback from local agencies about the impacts the coronavirus disease (COVID-19) pandemic and its associated stay-at-home orders are having on discretionary revenues and local agencies’ abilities to meet their Measure A Local Streets and Roads Maintenance of Effort requirement. 5. ADJOURNMENT The next meeting of the TAC is scheduled to be held May 18, 2020, 10:00 a.m., at the Riverside County Transportation Commission, 4080 Lemon Street, Conference Room A, Riverside, CA 92501. RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 28, 2020 TO: Technical Advisory Committee FROM: Theresia Trevino, Chief Financial Officer Lorelle Moe-Luna, Multimodal Services Director SUBJECT: Measure A Local Streets and Roads Five-Year Capital Improvement Plan Maintenance of Effort Requirement STAFF RECOMMENDATION: This item is to receive feedback from local agencies about the impacts the coronavirus disease (COVID-19) pandemic and its associated stay-at-home orders are having on discretionary revenues and local agencies’ abilities to meet their Measure A Local Streets and Roads Maintenance of Effort (MOE) requirement. BACKGROUND INFORMATION: The 2009 Measure A half-cent sales tax measure in Riverside County provides eligible local agencies with local funding for street maintenance and operations, street repairs, street improvements, and new infrastructure of their local streets and roads (LSR) systems. The 2009 Measure A ordinance established a local agency MOE requirement to ensure Measure A funds do not supplant local discretionary funds for LSR improvements. If local agencies cannot meet their respective MOE base year level in a given year, Measure A LSR allocations will be withheld the following year, though the 2009 MOE Guidelines do offer some flexibility. DISCUSSION: On February 6, 2020, staff sent a memo to local agencies requesting submittal of each agency’s five-year Capital Improvement Plan (CIP) as a requirement to receive Measure A LSR funds in Fiscal Year 2020/21. On April 1, 2020, staff sent a subsequent memo to local agencies with revised projections of Measure A LSR revenues for the current fiscal year and the next five years. Measure A LSR revenues are projected to decline about 14 percent this fiscal year and 22 to 27 percent over the next five years while the MOE base year level remains the same. If, because of the COVID-19 pandemic economic impacts, a local agency cannot meet the MOE requirement with discretionary sources, per the 2009 MOE Guidelines approved by the Commission in July 2010, agencies may utilize MOE excess carryover to the extent needed to meet their MOE requirement in Fiscal Years 2020 and 2021. MOE excess carryover is determined from the RCTC audit reports. If a local agency has reported expenditures above the MOE base year level, the amount of excess of the MOE base year level can be applied in a future year to offset the amount the local agency may need to meet the MOE requirement. If there are insufficient excess funds for a local agency to meet the MOE requirement, staff may work with local agencies on a case-by-case basis. In an effort to receive feedback from local agencies timely and in a collaborative manner, staff has called a special meeting of the Technical Advisory Committee. Attachments: 1. Measure A Local Streets and Roads Capital Improvement Plans for FY 2020/21 – 2024/25, dated February 6, 2020 2. Revised Measure A Projections for FY 2019/20 and FY 2020/21 – FY 2024/25, dated April 1, 2020 3. Measure A Local Streets and Roads Maintenance of Effort Requirement Analysis DATE: February 6, 2020 TO: All Measure A Local Streets and Roads Fund Recipients City Managers, Finance Directors, and Public Works Directors/City Engineers FROM: Martha Masters, Senior Management Analyst Lorelle Moe-Luna, Multimodal Services Director Theresia Trevino, Chief Financial Officer SUBJECT: Measure A Local Streets and Roads Capital Improvement Plans for FY 2020/21 – 2024/25 The requirements for receipt of Measure A Local Streets and Roads funding are: 1) Submittal of the local agency Five-Year Capital Improvement Plan (CIP); 2) Project Status Report for Fiscal Year (FY) 2019/20 CIP projects; 3) Maintenance of Effort (MOE) Certification; and 4) Participation in the Multi-Species Habitat Conservation Plan (MSHCP) and Transportation Uniform Mitigation Fee (TUMF) programs, as applicable. The Five-Year CIP should be developed using the Measure A revenue projections (Attachment A). The MOE certification is based on the 2009 Measure A MOE base year amount, which is identified in the MOE certification statement included in this packet (Attachment C). Commission staff will contact Western Riverside Council Of Governments, Coachella Valley Association of Goverments, and Western Riverside County Regional Conservation Authority for verification of local agency participation in the applicable MSHCP and TUMF programs. FY 2020/21– 2024/25 Measure A Five-Year CIP •The Five-Year CIP is a list of proposed uses for the Measure A Local Streets and Roads funds and must be based on the attached revenue projections (Attachment A). The CIP projects must be listed per fiscal year using the format provided in Attachment B. •The project descriptions should be specific enough to ensure that recipients are properly planning capital expenditures and reporting such plans to the Commission. Accordingly, some projects will require more specific descriptions (e.g. Main Street and 1st Street intersection improvements, drainage improvements, or new traffic signal) while other projects may only require general descriptions (e.g. city-wide street slurry seal/crack program). •If overhead or indirect costs, not attributable to a specific CIP, are expected to be charged to Measure A Local Streets and Roads funds, the indirect costs must be included as a separate CIP item to be an eligible cost. The Riverside County Transportation Commission’s (RCTC) policy is that such costs are limited to the lower of the jurisdiction’s calculated rate or 8% of annual Measure A Local Streets and Roads revenues. Additionally, such overhead costs must be based on actual costs for that fiscal year and are subject to specific audit review. •Any projects listed on prior year plans, which are active (not completed - Measure A Local Streets and Roads funds not fully expended), should be included in the current five-year CIP (carried over), along with the associated funding anticipated to be expended in the current five-year CIP. Page 2 of 3 Measure A CIP/MOE Notification FY 2020/21 – 2024/25 FY 2020/21 MOE Certification Statement The Measure A Ordinance No. 02-001 requires annual certification that discretionary General fund expenditures for transportation-related construction and maintenance activities for FY 2020/21 will meet or exceed the MOE Base Year amount. Funds withheld from a local agency for failure to meet its MOE Base Year requirement will be redistributed in accordance with Measure A Ordinance No. 02-001 within the Measure A apportionment area in which the agency is located (i.e., Western County, Coachella Valley, or Palo Verde Valley). However, if a local agency has excess MOE balance from exceeding prior year’s MOE, some of the excess MOE balance can be utilized to make up the deficiency in the current year MOE (refer to your agency’s Measure A FY 2018/19 Independent Accountant’s Report for MOE balance, Attachment D). The MOE Certification Statement is part of the MOE process. RCTC’s auditor will perform agreed- upon procedures related to Measure A Local Streets and Roads following the end of the fiscal year. At that time, the fiscal year’s actual MOE expenditures will be compared to the MOE base year, and the local agency will be required to provide a summary of that fiscal year’s MOE expenditures in a format consistent with the MOE base-year format. Project Status Report RCTC must also receive a Project Status Report (sample included in Attachment B) on the FY 2019/20 CIP projects. The purpose of this report is to document progress to date on engineering, right-of-way acquisition, and construction; problems encountered (if any); and completion date and/or anticipated completion date. Projects that are not completed as previously anticipated in FY 2019/20 should be carried over to the following fiscal year(s) Measure A CIPs, if Measure A Local Streets and Roads funds will continue to be utilized to complete the project. Submittal Deadlines The timeline for approval of the Five-Year CIP is as follows: • Monday, May 4, 2020 – Submit the following by email to Martha Masters, mmasters@rctc.org: 1. Transmittal letter on Agency letterhead, Attention: Martha Masters 2. Five-Year CIP for FY 2020/21 – 2024/25 and Project Status Report for FY 2019/20 (Excel file) 3. Agency MOE Certification Statement (signed PDF) • June/July 2020 – Committee/Commission review and approval of Five-Year CIPs • September 2020 – First disbursement of FY 2020/21 Measure A Local Streets and Roads funds to eligible local agencies. No Measure A Local Streets and Roads disbursements can be made for the fiscal year until RCTC has received and approved a Five-Year CIP, MOE certification, and confirmation of TUMF and MSHCP participation. Electronic copies of the Five-Year CIP, Project Status Report, and MOE Certification Statements will be made available in Word and Excel in a separate email to the contact person listed for the RCTC Technical Advisory Committee. If you need assistance or have any questions, please feel free to contact Martha Masters at mmasters@rctc.org or (951) 778-1095. Page 3 of 3 Measure A CIP/MOE Notification FY 2020/21 – 2024/25 Enclosures: Attachment A – FY 2020/21 - 2024/25 Measure A Local Streets and Roads Revenue Projections Attachment B – Measure A Local Streets and Roads Five-Year CIP and Project Status Report Attachment C – FY 2020/21 Agency MOE Certification Statement Attachment D – Agency FY 2018/19 Measure A Independent Accountant’s Report FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Western County Local Streets & Roads BANNING 668,000$ 685,000$ 702,000$ 720,000$ 738,000$ BEAUMONT 1,067,000 1,094,000 1,121,000 1,149,000 1,178,000 CALIMESA 200,000 205,000 210,000 215,000 220,000 CANYON LAKE 218,000 223,000 229,000 235,000 241,000 CORONA 4,729,000 4,847,000 4,968,000 5,092,000 5,219,000 EASTVALE 1,536,000 1,574,000 1,613,000 1,653,000 1,694,000 HEMET 1,989,000 2,039,000 2,090,000 2,142,000 2,196,000 JURUPA VALLEY 2,395,000 2,455,000 2,516,000 2,579,000 2,643,000 LAKE ELSINORE 1,517,000 1,555,000 1,594,000 1,634,000 1,675,000 MENIFEE 2,010,000 2,060,000 2,112,000 2,165,000 2,219,000 MORENO VALLEY 4,530,000 4,643,000 4,759,000 4,878,000 5,000,000 MURRIETA 2,821,000 2,892,000 2,964,000 3,038,000 3,114,000 NORCO 748,000 767,000 786,000 806,000 826,000 PERRIS 2,157,000 2,211,000 2,266,000 2,323,000 2,381,000 RIVERSIDE 8,408,000 8,618,000 8,833,000 9,054,000 9,280,000 SAN JACINTO 1,003,000 1,028,000 1,054,000 1,080,000 1,107,000 TEMECULA 3,601,000 3,691,000 3,783,000 3,878,000 3,975,000 WILDOMAR 730,000 748,000 767,000 786,000 806,000 RIVERSIDE COUNTY 6,355,000 6,514,000 6,677,000 6,844,000 7,015,000 SUBTOTAL-Western County 46,682,000 47,849,000 49,044,000 50,271,000 51,527,000 Coachella Valley CATHEDRAL CITY 1,596,000 1,636,000 1,677,000 1,719,000 1,762,000 COACHELLA 687,000 704,000 722,000 740,000 759,000 DESERT HOT SPRINGS 544,000 558,000 572,000 586,000 601,000 INDIAN WELLS 297,000 304,000 312,000 320,000 328,000 INDIO 2,175,000 2,229,000 2,285,000 2,342,000 2,401,000 LA QUINTA¹1,681,000 1,723,000 1,766,000 1,810,000 1,855,000 PALM DESERT 3,094,000 3,171,000 3,250,000 3,331,000 3,414,000 PALM SPRINGS 2,482,000 2,544,000 2,608,000 2,673,000 2,740,000 RANCHO MIRAGE 1,020,000 1,046,000 1,072,000 1,099,000 1,126,000 RIVERSIDE COUNTY 1,963,000 2,012,000 2,062,000 2,114,000 2,167,000 CVAG¹- - - - - SUBTOTAL-Coachella Valley 15,539,000 15,927,000 16,326,000 16,734,000 17,153,000 Palo Verde Valley BLYTHE 709,000 727,000 745,000 764,000 783,000 RIVERSIDE COUNTY 191,000 196,000 201,000 206,000 211,000 SUBTOTAL-Palo Verde Valley 900,000 923,000 946,000 970,000 994,000 TOTAL 2 63,121,000$ 64,699,000$ 66,316,000$ 67,975,000$ 69,674,000$ ¹ 2 Note: Estimate for Planning Purposes, subject to change and rounding differences. Under an agreement between CVAG and La Quinta, CVAG receives 50% of La Quinta's allocation and La Quinta the remaining 50% until such time La Quinta has reimbursed CVAG for TUMF fees CVAG would have received from La Quinta if La Quinta had joined the TUMF program when the TUMF was established. Administrative costs are allocated in accordance with a cost allocation plan on a quarterly basis. Accordingly, the Measure A allocations to each geographic area by program will be reduced for such quarterly cost allocations. RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE A LOCAL STREETS AND ROADS PROGRAM ALLOCATION (PROJECTION) Attachment A DATE: April 1, 2020 TO: All Measure A Local Streets and Roads Fund Recipients City Managers, Finance Directors, and Public Works Directors/City Engineers FROM: Martha Masters, Senior Management Analyst Lorelle Moe-Luna , Multimodal Services Director Theresia Trevino, Chief Financial Officer SUBJECT: Revised Measure A Projections for FY 2019/20 and FY 2020/21 – FY 2024/25 Due to the current COVID-19 pandemic, revenues for the Measure A Local Streets and Roads program are anticipated to be affected. Please find enclosed the revised projections for the current fiscal year and the next five years. The timeline for approval of the Five-Year Capital Improvement Plan (CIP) is as follows: • Monday, May 4, 2020 – Submit the following by email to Martha Masters, mmasters@rctc.org: 1. Transmittal letter on Agency letterhead, Attention: Martha Masters 2. Five-Year CIP for FY 2020/21 – 2024/25 and Project Status Report for FY 2019/20 (Excel file) 3. Agency Maintenance of Effort Certification Statement (signed PDF) • June/July 2020 – Committee/Commission review and approval of Five-Year CIPs • September 2020 – First disbursement of FY 2020/21 Measure A Local Streets and Roads funds to eligible local agencies. For project eligibility requirements, please refer to the February 6, 2020 memo. If you need assistance or have any questions regarding the timeline, please feel free to contact Martha Masters at mmasters@rctc.org or (951) 778-1095. Enclosures: Attachment A – FY 2020/21 - 2024/25 Measure A Local Streets and Roads Revenue Projections (Revised) Attachment B – FY 2020/21 - 2024/25 Measure A CIP Template (reflecting revisions to revenue) FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Western County Local Streets & Roads BANNING 578,000$ 516,000$ 521,000$ 526,000$ 531,000$ 536,000$ BEAUMONT 922,000 825,000 833,000 841,000 849,000 857,000 CALIMESA 168,000 154,000 156,000 158,000 160,000 162,000 CANYON LAKE 182,000 168,000 170,000 172,000 174,000 176,000 CORONA 4,137,000 3,655,000 3,692,000 3,729,000 3,766,000 3,804,000 EASTVALE 1,325,000 1,187,000 1,199,000 1,211,000 1,223,000 1,235,000 HEMET 1,712,000 1,537,000 1,552,000 1,568,000 1,584,000 1,600,000 JURUPA VALLEY 2,049,000 1,851,000 1,870,000 1,889,000 1,908,000 1,927,000 LAKE ELSINORE 1,329,000 1,172,000 1,184,000 1,196,000 1,208,000 1,220,000 MENIFEE 1,704,000 1,553,000 1,569,000 1,585,000 1,601,000 1,617,000 MORENO VALLEY 3,918,000 3,501,000 3,536,000 3,571,000 3,607,000 3,643,000 MURRIETA 2,376,000 2,180,000 2,202,000 2,224,000 2,246,000 2,268,000 NORCO 658,000 578,000 584,000 590,000 596,000 602,000 PERRIS 1,847,000 1,667,000 1,684,000 1,701,000 1,718,000 1,735,000 RIVERSIDE 7,274,000 6,499,000 6,564,000 6,630,000 6,696,000 6,763,000 SAN JACINTO 855,000 775,000 783,000 791,000 799,000 807,000 TEMECULA 2,961,000 2,783,000 2,811,000 2,839,000 2,867,000 2,896,000 WILDOMAR 627,000 565,000 571,000 577,000 583,000 589,000 RIVERSIDE COUNTY 5,459,000 4,917,000 4,966,000 5,016,000 5,066,000 5,117,000 SUBTOTAL-Western County 40,081,000 36,083,000 36,447,000 36,814,000 37,182,000 37,554,000 Coachella Valley CATHEDRAL CITY 1,418,000 1,233,000 1,245,000 1,257,000 1,270,000 1,283,000 COACHELLA 579,000 531,000 536,000 541,000 546,000 551,000 DESERT HOT SPRINGS 468,000 421,000 425,000 429,000 433,000 437,000 INDIAN WELLS 246,000 230,000 232,000 234,000 236,000 238,000 INDIO 1,894,000 1,681,000 1,698,000 1,715,000 1,732,000 1,749,000 LA QUINTA¹ 1,466,000 1,299,000 1,312,000 1,325,000 1,338,000 1,351,000 PALM DESERT 2,622,000 2,391,000 2,415,000 2,439,000 2,463,000 2,488,000 PALM SPRINGS 2,066,000 1,918,000 1,937,000 1,956,000 1,976,000 1,996,000 RANCHO MIRAGE 890,000 789,000 797,000 805,000 813,000 821,000 RIVERSIDE COUNTY 1,740,000 1,518,000 1,533,000 1,548,000 1,563,000 1,579,000 CVAG¹ - - - - - - SUBTOTAL-Coachella Valley 13,389,000 12,011,000 12,130,000 12,249,000 12,370,000 12,493,000 Palo Verde Valley BLYTHE 721,000 548,000 553,000 559,000 565,000 571,000 RIVERSIDE COUNTY 192,000 148,000 149,000 150,000 152,000 154,000 SUBTOTAL-Palo Verde Valley 913,000 696,000 702,000 709,000 717,000 725,000 TOTAL 2 54,383,000$ 48,790,000$ 49,279,000$ 49,772,000$ 50,269,000$ 50,772,000$ ¹ 2 Note: Estimate for Planning Purposes, subject to change and rounding differences. Under an agreement between CVAG and La Quinta, CVAG receives 50% of La Quinta's allocation and La Quinta the remaining 50% until such time La Quinta has reimbursed CVAG for TUMF fees CVAG would have received from La Quinta if La Quinta had joined the TUMF program when the TUMF was established. Administrative costs are allocated in accordance with a cost allocation plan on a quarterly basis. Accordingly, the Measure A allocations to each geographic area by program will be reduced for such quarterly cost allocations. RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE A LOCAL STREETS AND ROADS PROGRAM ALLOCATION (PROJECTION) FY 2020/21 (Revised (3/30/2020) RCTC Measure A Local Streets and Roads Maintenance of Effort Requirement Analysis Jurisdiction MOE Base Year Requirement Excess MOE as of 6/30/19 Excess MOE as a % of MOE Requirement Western County Banning 164,325$ 369,518$ 225% Beaumont 515,908 992,084 192% Calimesa 2,401 14,040 585% Canyon Lake 28,873 162,308 562% Corona 2,208,200 17,827,170 807% Eastvale 38,949 308,575 792% Hemet 18,924 759,425 4013% Jurupa Valley - - #DIV/0! Lake Elsinore 960,771 18,748,403 1951% Menifee 214,225 7,269,265 3393% Moreno Valley 1,459,153 7,314,843 501% Murrieta 595,702 284,492 48% Norco 22,536 70,782 314% Perris 1,218,470 2,402,923 197% Riverside 12,449,203 46,914,664 377% San Jacinto 156,391 2,865,902 1833% Temecula 1,431,799 9,101,749 636% Wildomar - - #DIV/0! Coachella Valley Cathedral City 391,688 5,746,574 1467% Coachella 92,205 6,437,868 6982% Desert Hot Springs 75,147 1,234,617 1643% Indian Wells 963,640 14,751,451 1531% Indio 2,048,564 22,384,270 1093% La Quinta 937,007 8,165,502 871% Palm Desert 2,398,146 10,672,996 445% Palm Springs 1,498,732 28,887,938 1927% Rancho Mirage 674,811 4,373,765 648% Palo Verde Valley Blythe 170,000 95,629 56% County of Riverside - - #DIV/0!