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Home My Public Portal About2010-19 Authorizing purchase of park equipment for the VKB Village Beach Park to Playmore Recreational Products and ServicesRESOLUTION NO. 2010- 19 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONCERNING PURCHASE OF PARK EQUIPMENT FOR THE VILLAGE OF KEY BISCAYNE VILLAGE BEACH PARK ; AUTHORIZING VILLAGE MANAGER TO COMPLETE PURCHASE OF EQUIPMENT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires to authorize the expenditure of Village funds for the purchase of park equipment (the "Equipment") for the Village of Key Biscayne Village Beach Park; and WHEREAS, the Village Council desires to award a contract to Playmore Recreational Products and Services (the "Playmore") for the purchase of Equipment; and WHEREAS, the Village Council finds, upon advice from the Village Attorney, that further competitive bidding may be waived by the Council since the fairness of the price offered has been confirmed via informal quotations, and the need to move forward expeditiously with the purchase, renders formal competitive bidding impractical pursuant to Village Code Section 2-85; and WHEREAS, the Village Council hereby waives formal competitive bidding and finds that it is in the best interest of the Village to proceed as indicated in this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted and confirmed. Section 2. Purchase Authorized, Specification of Funds. That the acquisition of the Equipment described in the Quotation of Playmore, a copy of which is attached hereto, for the Village Beach Park, is hereby approved and authorized, subject to the restriction that the total cost VILLAGE ATTORNEY of the Equipment and installation authorized herein shall not exceed $17,371.21. The funding source shall be that which is indicated in the Village Manager's memorandum which accompanies this Resolution. Section 3. Implementation. That the Village Manager is hereby authorized to take any and all action necessary to implement the purposes of this Resolution, and is authorized to sign any necessary purchase agreements, subject to the approval of the Village Attorney as to form and legal sufficiency. Section 4. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. PASSED AND ADOPTED this 1 lth day of May 2010. MAYOR ROBERT L. VERNON ATTEST: id.4/,‘," CHITA H. ALVAREZ, MMC, VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: 2 ov KEY VILLAGE OF KEY BISCAYNE Village Council Robert L. Vernon, Mayor Enrique Garcia, Vice Mayor Michael W. Davey DATE: May 4, 2010 Robert Gusman Office of the Village Manager MEMORANDUM Michael E. Kelly TO: Honorable Mayor and Members of the Village Council Jorge E. Mendia Thomas Thornton FROM: Genaro "Chip" Iglesias, Village Manager iOf Village Manager Genaro "Chip" Iglesias RE: RECOMMENDATION C tai Furniture Purchase and Installation for the Village Beach Park It is recommended that the Village Council authorize the purchase and installation of furniture to enhance the Village Beach Park from Playmore Recreational Products and Services (Playmore) for the sum of $17,371.21 BACKGROUND On April 27, 2010 the Village Council reviewed three site furnishing proposals for the Beach Park. The Council and staff agreed that the Playmore proposal was best suited for the location taking into account the durability and aesthetic features of the proposed furniture. The $17,371 will be funded by the Village's CIP contingency line item. 88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936 MISSION STATEMENT: "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT." www.keybiscayne.fl.gov PLAYMORE Recreational Products & Services 10271 Deer Run Farms Road, Suite 1 Fort Myers, FL 33966 (239) 791-2400 (239) 791-2401 fax (888) 886-3757 toll free www.playmoreonline.com Client: Village of Key Biscayne 10 Village Green Way Key Biscayne FL 33149 QUOTATION 02-25-2010 Job Number: 3125 Revision: A Job: Beach Park Site Amenities 10 Village Green Way Key Biscayne FL 33149 General Terms: Acceptance by either a signature or a purchase order based on this proposal indicates that you are in full agreement with all terms and conditions of this proposal including the following: Prices are valid for 30 days. After 30 days, prices are subject to change without notice. Sales tax will be charged unless a copy of a valid Sales tax exemption certificate is presented with order. Specify all color selections in writing. Any discrepancies that arise due to oral color selections will be the responsibility of the customer. If customer is installing equipment, all equipment is to be installed per manufacturer's instructions and appropriate guidelines such as ASTM and CPSC. Installation, site work, building permits, engineered drawings, etc. are not included unless noted. Building Permits: Building permits are the responsibility of the owner. If a building permit is required for your project, the following options are available. • Add 5% to the quotation/contract price. Playmore Recreational Products and Services will cover the costs of all the building permit fees and expeditor fees. ' Bill permit fees and expeditor fees at the actual cost plus a 10% administravite charge * Playmore Recreational Products and Services can assist the customer in obtaining their own permit. Customer is responsible for all fees directly to the permitting agency and/or the expediting company. Playmore Recreational Products and Services can assist the customer in finding a local expediting company to handle the permit for the customer. NOTE - All zoning, planning, environmental, etc. permits and approvals are the responsibility of others. Installation Terms: Standard Services Include: ' Shipping Notification/Receiving Instructions * Pre -Installation 0n -Site Meeting * Underground Utility Check (Sunshine State One Call) • Accept Delivery and Unload Equipment (If site is ready) * Moving New Equipment to Job Site * Layout of Equipment * Installation of Equipment and Materials Per Manufacture's Instructions * Trash Clean Up (Dumpsters and Off -Site Trash Disposal not Standard) * Post -Installation Walk Through Maintenance Explanation Customer Responsibilities (unless otherwise noted in the applicable quotation/contract): ' Trash Disposal - Dumpsters or Off Site Disposal. * Accept Delivery and Unload Equipment (If site is not ready.) $500.00 Charge will Apply if Customer wants Installers to Unload. * Provide Area for Storage and Staging. " Secure Site and Equipment. * Provide Access as Outlined below. Some Optional Responsibilities (Must be clearly outlined in the applicable quotation/contract): * Removal of Existing Equipment. * Site Preparation and Grading, Drainage Systems, etc. * Engineered Drawings for Purchased Equipment. * Other Permits or Engineered Drawings (i.e. zoning permits, environmental permits, site surveys, etc.) *Any other responsibilities must be clearly outlined in the applicable quotation/contract. Other Notes: Access/UtIlitles. Access must be provided to the installation area for heavy trucks and equipment. Access of equipment and personnel is the obligation of the customer to provide until the project is fully completed. We will take every precaution to avoid damage, however any damage caused by the normal installation of our product, such as sod, concrete sidewalks, private underground utilities, etc, will be the responsibility of the customer, as will any additional costs associated with limiting damage such as providing plywood over sod for access. If access is not reasonably close to the jobsite, any additional costs incurred due to having to transport materials and/or supplies will be the responsibility of the customer. Rock/Foreign Object Clause. Most installations require digging of holes and footing equipment in concrete below finished grade. Removal of existing ground covers such as asphalt, concrete, tan bark, sand, pea gravel, wood fiber, rubber matting, poured -in -place rubber surfacing, or any other material that interferes or delays the digging of holes, is the responsibility of others, unless otherwise noted. If excessive underground obstructions such as rock, coral, asphalt, concrete, pipes, drainage systems, root systems, water, or any other unknown obstructions are discovered, charges will be added to the original proposal. Playground Surfacing. All playground equipment is to be installed over safety surfacing per CPSC gudelines and ASTM stamdards. If the customer contracts for something contrary to the guidelines, they argaccepting all responsibty for any liability and future litigation that may arise. Acceptance Signature Date (1,41,. .a, Page 3 of 3