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HomeMy Public PortalAboutSelect Board Meeting Packet - 11.01.2021Good Evening All. Here are my updated charts, for data available through today. In Barnstable County cases and hospitalizations remain elevated but relatively stable. Barnstable County is receiving an average of 34.0 new cases per day (7-day average, PCR-confirmed) Dukes County is receiving an average of 4.0 new cases per day (7-day average, PCR-confirmed) Nantucket County is receiving an average of 2.4 new cases per day (7-day average, PCR-confirmed) Hospitalizations (3-day average) have fallen to the low double-digits. Statewide data reveal that approximately 1/3 of new cases and hospitalizations are among persons already vaccinated. Vaccination Coverage (At least one dose, as of 10/21/21): Min 1 Dose Min 1 Dose Fully Vaccinated (All Residents) (Eligible Only, 12+) (All Residents) Barnstable County: 82% 90% 74% Dukes County: 100% 113% 92% Nantucket County: 111% 128% 92% ______________________ Vaira Harik, M.S. Assistant County Administrator Barnstable County, MA Email: vharik@barnstablecounty.org Weekly Count of New COVID-19 Infections: March 8, 2020 –October 16, 2021 0 5 10 15 20 25 30 35 40 45 50 55 3/15-3/213/22-3/283/29-4/44/5-4/114/12-4/184/19-4/254/26-5/25/3-5/95/10-5/165/17-5/235/24-5/305/31-6/66/7-6/136/14-6/206/21-6/276/28-7/47/5-7/117/12-7/187/19-7/257/26-8/18/2-8/88/9-8/158/16-8/228/23-8/298/30-9/59/6-9/129/13-9/199/20-9/269/27-10/310/4-10/1010/11-10/1710/18-10/2410/25-10/3111/1-11/711/8-11/1411/15-11/2111/22-11/2811/29-12/512/6-12/1212/13-12/1912/20-12/2612/27-1/21/3-1/91/10-1/161/17-1/231/24-1/301/31-2/62/7-2/132/14-2/202/21-2/272/28-3/63/7-3/133/14-3/203/21-3/273/28-4/34/4-4/104/11-4/174/18-4/244/25-5/15/2-5/85/9-5/155/16-5/225/23-5/295/30-6/56/6-6/126/13-6/196/20-6/266/27-7/37/4-7/107/11-7/177/18-7/247/25-7/318/1-8/78/8-8/148/15-8/218/22-8/288/29-9/49/5-9/119/12-9/189/19-9/259/26-10/210/3-10/910/10-10/165 3 1 2 0 2 0 0 0 1 0 2 0 0 0 0 1 2 5 2 0 0 0 0 2 0 2 1 2 3 0 1 4 1 3 6 6 13 22 11 7 20 2425 53 24 20 8 8 5 1113 21 32 21 25 12 6 7 3 3 1 0 1 0 0 0 0 2 3 5 9 14 7 9 12 15 6 9 9 8 5 3 0 3 3 7 53 14 2 0 1 1 1 0 1 1 0 3 0 0 1 5 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 1 1 0 0 0 0 0 1 2 2 1 0 2 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 7 New Brewster COVID-19 Cases Resident (569 Total)Long Term Care (119 Total staff & patients) Ages of Brewster Residents with Active COVID-19 Infections 0-9 years (0) 0%10-19 years (0) 0% 20-29 years (0) 0% 30-39 years (2) 33% 40-49 years (0) 0% 50-59 years (1) 17% 60-69 years (2) 33% 70-79 years (0) 0% 80+ years (1) 17% 0-9 years (0) 10-19 years (0) 20-29 years (0) 30-39 years (2) 40-49 years (0) 50-59 years (1) 60-69 years (2) 70-79 years (0) 80+ years (1) October 3 – October 9 % COVID Infections in Age Groups % COVID Infections in Age Groups 0-9 years (0) 0%10-19 years (0) 0% 20-29 years (0) 0% 30-39 years (0) 0% 40-49 years (0) 0% 50-59 years (1) 10% 60-69 years (1) 10% 70-79 years (1) 10%80+ years (7) 70% 0-9 years (0) 10-19 years (0) 20-29 years (0) 30-39 years (0) 40-49 years (0) 50-59 years (1) 60-69 years (1) 70-79 years (1) 80+ years (7) October 10 – October 16 BREWSTER RESIDENT VACCINATION TOTALS DATA AS OF 10/14/2021 Town Age Group Population Proportion of town population Individuals with at least one dose Individuals with at least one dose per capita Proportion of town individuals with at least one dose Fully vaccinated individuals Fully vaccinated individuals per capita Proportion of town fully vaccinated individuals Partially vaccinated individuals Partially vaccinated individuals per capita Proportion of town partially vaccinated individuals Brewster 12-15 Years 369 4%255 69%3%228 62%3%*** Brewster 16-19 Years 367 4%273 74%3%243 66%3%30 8%4% Brewster 20-29 Years 681 7%602 88%8%544 80%8%58 9%8% Brewster 30-49 Years 1,444 15%1,329 92%17%1,181 82%17%148 10%20% Brewster 50-64 Years 2,323 23%1,930 83%25%1,804 78%26%126 5%17% Brewster 65-74 Years 2,349 24%1,967 84%25%1,785 76%25%182 8%25% Brewster 75+ Years 1,592 16%1,448 91%19%1,289 81%18%159 10%22% Brewster Total 9,926 100%7,804 79%100%7,074 71%100%*** * = total < 30 individuals October 28, 2021 after this week’s nor’easter storm, bayside beaches Did not assess Wing’s Island path or town oyster grant as tide did not go out sufficiently today. Buildings at Spruce Hill are OK, did not assess stairway at beach (but lots of people using area). Drummer Boy Park generally survived well. One large tree down near parking lot. Paines Creek Some sediment lost around culvert and west side of beach, but not significant. Some loss of sediment at parking area west side where the 6” red stones protect pavement edge. Footbridge seems fine. Mants Landing has sediment in parking area. Blue Carbon bench failed at mounting bolts; seems to be a poor engineering design combined with what appears to be a faulty weld. Recommend we remove from beach for winter while we reassess/redesign. Saints Landing undamaged, some sediment in parking area around drainage, some on path. Breakwater Beach and Landing No damage, lots of sand in pathway. Point of Rocks landing looks good, some loss of sediment at beginning of path, catch basin filled with sediment and non functional. Ellis Landing has sediment in parking area around infiltration, and a small part of the articulating mat on the beach is exposed. Linnell Landing has sediment in parking area around infiltration, sand on platform by bench. Damaged sailboat on groin, owner notified. Crosby Landing appears in good shape. Sand drifting into path to/from beach. PROJECT INFORMATION Name of project: Cape Cod Stormwater Management at Public Boat Ramps Project Summary: APCC is proposing a regional assessment of public boat ramps in the SNEP region of Cape Cod to identify and prioritize sites for green infrastructure stormwater management. Concept designs will be developed for 20 top-ranked sites with 25% and 75% design plans to be developed for five BMPs. Lead Organization: Association to Preserve Cape Cod (APCC) Project Leader: April Wobst/Jordan Mora Partner Organizations Massachusetts Department of Fish and Game, representatives of the 11 Cape Cod towns in the SNEP region, and pond/watershed groups. Location of Work: Public (state or town owned) boat ramps at freshwater ponds and coastal waters in Barnstable, Bourne, Brewster, Chatham, Dennis, Falmouth, Harwich, Mashpee, Orleans, Sandwich, and Yarmouth. The final set of sites will be identified during project planning with the state and town partners and will include all locations within these Cape Cod towns that fall within the SNEP region. Cost: Total amount of request: $148,871 Total amount of non-federal match: $50,185 Total project cost: $199,056 Match percentage: 33.7% Request Amount (calculated from budget form) Match Amount (calculated from budget form) Project Description: Freshwater ponds and coastal embayments across Cape Cod are significantly degraded by nutrient and bacteria impairment. Land uses, including stormwater runoff and fertilizer use, contribute on average 20% of the controllable nitrogen load within our watersheds, and bacterial contamination including cyanobacteria blooms regularly causes closures of shellfish areas and beaches. APCC’s State of the Waters project has graded water quality of embayments, estuaries, ponds and lakes across the Cape according to their level of nutrient impairment. In APCC’s 2020 report, 79% of coastal embayments and 42% of ponds were graded as having unacceptable water quality. This project aims to address this issue through stormwater management at public boat ramps, locations of direct discharge with little to no treatment of stormwater. Funding will support a regional desktop assessment and prioritization of sites along with development of conceptual and permit-ready designs for green infrastructure stormwater BMPs at priority sites in the SNEP region. Green infrastructure BMPs will be designed to maximize nutrient and bacteria reduction. Outreach and communication with state and municipal staff as well as local pond and watershed associations, businesses, residents, and community groups associated with high priority sites will be an integral part of final site selection and BMP design. Integrated in this outreach program will be education on coastal and watershed ecosystem degradation and the roles stormwater management and private landowner behavior can play in improving water quality. Scope of work: The project will include public boat ramps (state or municipal owned) discharging to coastal embayments, ponds, or lakes within watersheds draining to Buzzards Bay, Nantucket Sound or Pleasant Bay. The project area includes the following Cape Cod towns: Barnstable, Bourne, Brewster, Chatham, Dennis, Falmouth, Harwich, Mashpee, Orleans, Sandwich, and Yarmouth. Stormwater BMPs will be low-impact green infrastructure designs taking into account potential impacts of climate change, including recommendations from the Assessment of Climate Change Impacts on Stormwater BMPs and Recommended BMP Design Considerations in Coastal Communities 2015 report for the Massachusetts Office of Coastal Zone Management (CZM). Task 1: Develop a regional stormwater management plan for public boat ramps. APCC will complete an initial desktop GIS assessment to identify and rank potential stormwater retrofit sites for design and installation of green infrastructure BMPs building on mapping and ranking templates developed for our Three Bays stormwater project. Public boat ramps within the project area will be identified, mapped and ranked using available GIS data, aerial imagery, site reports, and local knowledge. Ranking criteria will include nutrient and bacteria impairment of the water body, estimated drainage area and type (gravel, paved, parking), slope of drainage area, public benefits (fishing, boating, swimming), ease of implementation, benefits to shellfish beds and/or beaches, and opportunity for public education. Ponds and lakes with direct surface water discharge to coastal embayments will be prioritized along with direct coastal discharge sites. The final set of sites for assessment, and criteria for ranking, will be developed with input from state and municipal partners. The output of this desktop assessment and ranking will be compiled into a draft plan for review with community groups, municipalities, and other stakeholders through a series of regional meetings to inform selection of the top 20 priority sites for the next phase of the project. Final site selection will be made by APCC with input from state and municipal partners. Deliverables: Desktop assessment and site ranking (December 2021). Presentations and input from regional meetings (January to March 2022). Draft management plan with top 20 sites (March 2022). Task 2: Develop concept designs for the top 20 sites. APCC will develop and release an RFP to hire a stormwater engineering firm to develop a QAPP, complete site survey work, and develop designs for top ranking sites. The engineer will participate in the regional meetings under Task 1 and, following selection of the top 20 sites, will complete an initial field assessment to capture photos and gather additional field data to inform development of 10% concept designs for these 20 sites. The field reports and conceptual designs will be reviewed by APCC, state, and municipal staff for input and selection of the top five BMPs (either at five unique sites or fewer sites with multiple BMPs) for further development. APCC will then work with the relevant state and municipal partners to reach agreement and get final commitments for partnering on design and eventual installation of the BMPs. Deliverables: RFP (November 2021). QAPP (March 2022). Concept designs integrated into final management plan (May 2022). Task 3: Site survey, existing conditions plans, and 25% designs for top five BMPs. APCC will coordinate site survey work by the engineer with state and municipal staff. The engineer will conduct soil borings, assess soil characteristics, measure depth to groundwater, delineate wetland resource areas and property boundaries, and conduct a topographic survey, including location of all existing infrastructure (drainage outfalls, physical structures, paving, etc.), existing utilities, trees greater than 12-inch DBH, boring locations and wetland boundaries, and other data as necessary to provide adequate information for existing conditions plans and site design. The engineer will then draft 25% design plans for review. APCC will coordinate a second series of regional meetings with relevant stakeholders to review the 25% design plans and get final input on the proposed BMPs. Deliverables: Soil boring logs, wetland data sheets, and existing condition plans (July 2022). 25% Designs (October 2022). Stakeholder meeting input (December 2022). Task 4: Develop 75% permit-ready designs for five BMPs. With input from Task 3 stakeholder meetings, the engineer will develop 75% design plans along with draft Operation and Maintenance (O&M) plans. APCC will coordinate meetings to review draft plans with relevant state, municipal and community partners. The engineer will then make final revisions based on comments received and develop associated cost estimates to allow for future funding of permitting, final design and installation of BMPs. Deliverables: Draft 75% designs and O&M plans (Feb. 2023). Final 75% designs with cost estimates (March 2023). Project Team: The project team will include APCC, the Massachusetts Department of Fish and Game Office of Fishing and Boating Access, and Cape Cod municipal staff. APCC will manage this project working closely with the project team as well as local watershed associations, non-profits, and community groups. APCC will coordinate communication and facilitate input from partners and the public to support decision-making. APCC will complete the desktop assessment and ranking of sites, hire and manage the stormwater engineer, coordinate public input and outreach, produce the regional management plan, and complete contract and grant administration. April Wobst, APCC Restoration Ecologist, will manage the project coordinating meetings, engineering firm scope, partner meetings, public meetings and administration. APCC’s staff Ecologist will provide technical, outreach and project management assistance. APCC Director of Education and Information Technology will provide communications and outreach coordination to publicize the project and support logistics of public meetings. APCC Grant and Contract Administrator will work with the project manager on expense and impact tracking and reporting. APCC will build upon the successful model for stormwater management developed under our Three Bays stormwater project where we’ve partnered with a local municipality and multiple community groups. This project, entering its 5th year with state and federal funding totaling over $1.7 million to date, has completed final design and installation of eight green infrastructure BMPs with APCC hiring and managing the stormwater engineer. State and municipal staff will be key partners providing input on site selection, ranking criteria and design plans. The state and municipal staff will be convened to provide input on the set of sites included in the assessment, final ranking criteria for prioritizing sites, site selection, and conceptual/25%/75% design plans. APCC will partner with the project team on public outreach, and support development and review of designs for priority sites. Prior to selection of final BMPs, APCC will secure firm commitments from the relevant state and municipal partners who will ultimately own final constructed BMPs, managing long-term maintenance and monitoring. Support and commitment of these partners is described further in the attached letters of support. APCC will seek to work with all eleven towns as listed herein but was unable to collect letters from all towns prior to submission of this proposal. The letters provided are representative of municipal support for the project across the region and a base commitment for municipal participation upon which we will build. The stormwater engineer contracted by APCC will complete site assessment, survey work, existing condition plans, concept designs, 25% and 75% design plans, draft O&M plans, construction cost estimates, and present designs to project partners and public stakeholders at meetings coordinated by APCC and the project team. Local watershed associations, non-profits, community groups, businesses, and residents will be invited to a series of public meeting to provide input on site selection and 25% designs. APCC will work with these stakeholder groups to help disseminate project updates and educational materials. Outreach and Communications: The community of relevant stakeholders, including the Mashpee Wampanoag Tribe; businesses; boating, fishing, and shellfishing associations; pond and watershed associations; civic groups; residents; and homeowners associations, will be invited to provide input on site selection and design through a series of meetings in the spring and fall of 2022. APCC will coordinate sub- regional meetings (Buzzards Bay, Nantucket Sound and Pleasant Bay) with assistance from the project team and local community partners. The spring 2022 meetings will introduce the project, present the output of the desktop assessment and ranking, and gather public input on potential sites to inform selection of the top 20 sites for Task 2. The engineer will then complete site assessment and concept designs for the project team to inform selection of the top five sites. The 25% designs for these top five sites will then be presented to relevant stakeholders in a series of meetings in the fall of 2022. This input from the public will be combined with site use and knowledge from the project team to inform 75% permit ready designs. APCC will coordinate regular quarterly meetings with municipal and state staff to get input and provide updates on project progress through completion of Tasks 1-3. Additional communication and meetings will be coordinated with stakeholders (state and municipal staff as well as relevant community groups) of the top five priority BMPs for completion of 75% design plans, draft O&M plans and construction cost estimates. The project’s key milestones will be publicized through press releases, interviews for TV and radio, social media and email communication with APCC members, meeting participants, and local community groups. Information, including reports and project outputs, will be shared across the region at meetings of the Cape Cod stormwater managers group, Barnstable County Coastal Resources Subcommittee meetings, local and regional conferences as well as the RAE biannual conference, and a project webpage hosted by APCC that will be maintained beyond the period of the grant. Impact: Describe what, ultimately, will be the impact of the work, how it aligns with SNEP priorities, and how it will be sustained. Note the expected impact within the period of the grant, as well as any expected impacts beyond the grant period. Use both quantitative and qualitative measures as appropriate. Describe local and regional impacts. Note that the purpose of this section is to describe the overall impact of the project; the “performance metrics” section of this application allows you to provide more detailed information on project results. The goal is to improve water quality in Cape Cod freshwater ponds and coastal embayments. APCC will achieve this through design and installation of green infrastructure stormwater systems to eliminate a minimum of 70% of bacteria, and 50% of nitrogen from stormwater runoff at priority public boat ramps within the SNEP region. The main outputs of this project to be achieved during the grant period will be: 1) a regional plan with ranked stormwater retrofit sites to address stormwater management at public boat ramps across the Cape Cod including concept designs for 20 sites; and 2) permit-ready designs and construction cost estimates for five priority BMPs. These designs plans will then be leveraged to secure additional funding to complete design and installation of these systems subsequent to this grant period. This project will support the SNEP plan goals through the following priority actions: increasing local capacity, increasing available solutions, ensuring diverse representation, demonstrating ways to address common challenges and increasing community leaders’ understanding of the benefit of restoration projects. APCC management of this project will provide supplemental capacity and technical expertise to the state, towns and community groups that is often a critical gap in being able to take projects through to completion. While green infrastructure stormwater BMPs are not a new technology, the implementation of these projects regionally is still relatively limited. Through this project we hope to bring more attention to this technology and the alternatives available to address water quality problems in our freshwater ponds and coastal waters. Our outreach will seek to engage a diverse audience, including the Mashpee Wampanoag Tribe, business owners, fishermen, shellfishermen, and residents, as well as the traditional municipal staff and community led environmental groups already engaged on this topic. Through regional planning meetings and engagement with the public as well as the project team, we will be able to identity and help address common challenges for the region. Thus, the output of this project will not only be a roadmap with plans to support future project implementation; it will also increase community leader understanding of the benefits of restoration and their engagement in planning, development and implementation of projects of this nature to empower them to take on similar projects on their own in the future. The impact and long-term sustainability of this project will be supported by development of partnerships with local community groups, the state, and municipalities. The partnerships and APCC’s management of the project will provide a means to supplement local and regional capacity. Our goal is to use this project to build upon the success and share knowledge gained from our Three Bays stormwater watershed management project to expand the impact and utilization of green infrastructure BMPs to address water quality problems more broadly across Cape Cod. APCC, the state, and municipalities will utilize the regional management plan to continue to address priority sites beyond the scope of this project, advancing support and installation of green infrastructure across the region to improve water quality and restore habitat. BUDGET SNEP request and non-federal match for: Federal Request Non-Federal Match Personnel $21,766 $3,480 Fringe $5,441 $870 Travel $2,903 $0 Equipment $0 $0 Supplies $500 $1,500 Contractual $112,700 $0 Other $0 $40,250 Indirect $5,561 $4,085 TOTAL $148,871 $50,185 Cost Summary: APCC expense includes personnel expense and match, fringe equal to 25% of personnel costs, and indirect costs equal to 10% of APCC MTDC (MTDC includes 10% of $25K contractual request). Direct costs include: $403 APCC travel expense for site visits or meetings, $2,500 RAE 2022 conference (registration, flight, hotel and other expense), $500 supply expense, and $1,500 match for meetings and print material supplies. Contractual request for the stormwater engineer includes: $5,000 for QAPP; $13,200 for site assessment, ranking and concept designs for top 20 sites; $24,000 for site survey and existing conditions, $10,000 for 25% design and $48,000 for 75% design for the top 5 BMPs; and $12,000 for outreach. No match is requested of the stormwater engineer. The cost estimates for contractual expense are based on five years of contracted work on similar stormwater assessment and design project scope of working on a diverse set of stormwater BMPs in the Three Bays watershed as well as knowledge of engineer expense and costs from other regional river, bog, and stormwater restoration projects APCC is engaged on, including but not limited to the Childs River restoration project, Eastham Schoolhouse Ministers Pond stormwater BMP design, and Cape Cod Water Resources Restoration Projects. Partner in-kind personnel match to be provided by state and municipal project team members is equal to $40,250. This match is based on average municipal rates from current projects with a conservative estimate of 120 hours (3 two-hour meetings per person; 20 stakeholders estimated total) from the collective project team contribution to early planning and conceptual design review under tasks 1 and 2. An additional 120-125 hours of time is estimated for each of the top five BMPs selected (provided by state and municipal partners). APCC will work with partners to provide sign-in sheets for meetings and tracking templates to report on time for in-kind match. As specific sites have yet to be selected, APCC has not requested state and municipal partners for commitment of specific hours at the time of this proposal, but will secure firm commitments for time and project implementation prior to proceeding with work on the propose top five BMPs to ensure both match and long-term goals of the project will be met. Brewster Select Board Meeting of November 1, 2021 Consent Calendar Items 1 Item #8: Consent Agenda Approval of Regular Session Minutes from October 18, 2021 ADMINISTRATIVE RECOMMENDATION We recommend that the Board approve the regular session minutes. Appointments: F. Davis Walters- Building Commissioner & Water Quality Review Committee F. Davis Walters to be appointed for an 18-month term, expiring March 13, 2023, as conditional Building Commissioner. Mr. Walters is also to be appointed to the Water Quality Review Committee as the Building Commissioner member. ADMINISTRATIVE RECOMMENDATION We recommend that the Board appoints F. Davis Walters as Building Commissioner and to the Water Quality Review Committee. Fee Waiver Request: Post-Storm Residential Brush Disposal at Recycling Center; Glynn Electric for Brewster Woods Electrical Permits Due to the amount of debris from the recent storm, consideration to waive brush fees for residents at the Recycling Center. This is a standard practice after major storm events. In accordance with the revised Select Board Fee Waiver Policy #5, the construction project is related to affordable housing and shall be exempt from all applicable licensing and permit fees. All inspectional service fees still apply. As of October 19, Glynn Electric has paid inspection fees including site inspections to the Building Department. The total electrical permit fees for 40 units at Brewster Woods to be completed by Glynn Electric is equal to $10,000.00. ADMINISTRATIVE RECOMMENDATION We recommend that the Select Board approves to waive brush fees at the Recycling Center retroactive to Thursday October 28, 2021 and to waive permit fees for Glynn Electric. Facility use Application: Brewster Conservation Trust, November 3 & 10, 2021 Brewster Conservation Trust is hosting two educational nature walks. The first will be held on November 3, at Eagle Point and the second on November 10, at the Sheep Pond Woodlands Trail. Both events will run from 830am – 1030am and the expected number of persons is about 20 total for each walk, there is no facility fee for use of the trail. Director of Natural Resources, Chris Miller, has no concerns with use of these trails, the staff will make sure to check/maintain these trails prior to the proposed dates. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approves both facilities use applications. Brewster Select Board Meeting of November 1, 2021 Consent Calendar Items 2 First Amendment to Intergovernmental Services Agreement with Cape and Vineyard Electric Cooperative, Inc. regarding Solar Facilities at 198 Commerce Park Road Through an intergovernmental services agreement, CVEC provides administrative and support services to the Town regarding oversight of the solar carport project at the Captain’s Golf Course Driving Range. The agreement calls for the Town to make annual payments for those services and the amendment changes those to quarterly payments to align with the appropriate fiscal year. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approves this amendment. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 1 of 12 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE: October 18, 2021 TIME: 5:30 PM PLACE: Remote Participation REMOTE PARTICIPANTS: Chair Bingham, Selectperson Whitney, Selectperson Chaffee, Selectperson Hoffmann, Selectperson Chatelain, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Davis Walters, Police Chief Heath Eldredge, Sid Smith, George Bausch, Charles Mawn, Frank Mirisola, Lori Kennedy, Mark Nelson, Shannon Hulst Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Bingham called the meeting to order at 5:32pm. A quorum was declared, and all Select Board members present were announced. Chair Bingham read the meeting participation and recording statements. Executive Session: Chair Bingham announced the Board would enter executive session to discuss the following and the Board will return to open session. To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel (Personnel Bylaw) To discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares (OPEIU Local 6) Selectperson Chatelain moved to enter executive session. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. The Board returned to open session at 6:02pm. Discuss and Vote on FY22-23 OPEIU Local 6 Collective Bargaining Agreement Mr. Lombardi provided a brief summary; the OPEIU contract expired as of June 30, 2021, this is a new 2-year contract. There is a 2% COLA for FY22 and for FY23 a 2.75% COLA; this is consistent with the wage precedent that has been set by other bargaining units for this Fiscal Year and next. The recommendations from the recent Compensation & Classification study would also be implemented with the adoption of this contract and the union ratified the terms that were agreed upon last week. Selectperson Chatelain moved to approve the FY22-23 OPEIU Local 6 collective bargaining agreement. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0- No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 2 of 12 Office of: Select Board Town Administrator Public Announcements and Comment: None Select Board Announcements and Liaison Reports Selectperson Chaffee, as Recycling Commission liaison, stated that the Brewster Recycling center has changed two recycling practices this last week. We are now separating glass (bottles and jars) from the plastic and metal recycling bin and separating newsprint from paper and cardboard. Noting that the layout of the recycling bins has changed slightly, and members of the Recycling Commission worked as volunteers last weekend and will again next weekend to help adapt to these changes and answer any questions. The newly updated Recycling guide will be handed out as well. The Town has made these changes to save money with the glass recycling and to make money on the newsprint recycling. Mr. Lombardi expressed appreciation to the Recycling Commission members for volunteering. This information has been posted at the home page of the Town website, along with the video the DPW staff put together to explain the changes. Selectperson Hoffmann had the pleasure of attending the ribbon cutting ceremony on October 8th at Cape Cod Technical High School. Adding that Brewster should be proud of being a member of the technical school community. During the tour, Director of the MSBA stated “a school is four walls with a future inside.” Town Administrator’s Report Mr. Lombardi provided the latest on the pandemic: Barnstable County positive case rates continue to be elevated in the 4th wave. There had been a downward trend through September but seems to have plateaued at this point. In Brewster, consistently seeing single digit new weekly positive case totals, with residents 50+ being the most impacted demographic. The Board of Health approved the mask mandate that the Select Board recommend for Town Meeting next month, the meeting will be indoors. Many of the protocols that are in place will remain in place, such as social distancing, cleaning, sanitizing, etc. Mr. Lombardi thanked the Board of Health and the Health Department for holding the annual flu clinic, this is a great service to the community and very well managed. Information was included in the packet about the Cape and Islands Water Protection Fund, noting that Brewster has contributed almost $2.1M to the fund to date, over the past 2+ years since the inception of the fund in July 2019. As a reminder, there is a 2.75% additional surcharge on all lodging on Cape that provides revenues for the fund. The fund so far has collected almost $31M, of that, $14M has been accounted for in funding certain projects. This subject is noted as one of the goals of the Select Board’s FY22-23 strategic plan. Chair Bingham commented that she attended the flu clinic, the CERT team was also a great help with the clinic. Mr. Lombardi added kudos to the CERT volunteers and all the different teams who worked together to pull this effort together this year and over the past several years, it is a real benefit to the communities involved. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 3 of 12 Office of: Select Board Town Administrator Welcome New Building Commissioner: Davis Walters Mr. Lombardi announced that Davis Walters has been with us for a little over a month, having joined us from the Town of Orleans and has been a great fit for the culture of our organization and the community. Mr. Walters has done an excellent job through the transition. Mr. Walters joined the Board and stated what a great few weeks it has been. He has had a lot to do, but this is to be expected. Adding that with little municipal experience between Wellfleet and Orleans, Mr. Walters can say that Brewster is an incredibly well- oiled machine, with a get it done culture and is in admiration. Consent Agenda Meeting Minutes: October 4, 2021 Selectperson Chatelain moved the consent agenda for October 18th. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Police Department Appointments: Sid Smith- Reserve Police Officer; Frank Mirisola- Police Sergeant; Charles Mawn- Police Lieutenant Police Chief Heath Eldredge joined the meeting to review the information that has been provided in the public packet. Chief Eldredge reviewed Sid Smith’s police career and his commitment to the Town of Brewster, noting that he retired on September 30th, 2021, and will be appointed as a reserve police officer to allow him to continue serving the department and the community. Chief Eldredge announced the pending retirement of George Bausch from his police career of 39 years, the longest serving officer in the history of the Brewster Police Department. Lt. Bausch has had a positive impact in the community of Brewster and his contributions have been invaluable. With his retirement, a rigorous and competitive promotional process with 5 applicants from within the department was conducted. Chief Eldredge recommends Charles Mawn for the Lieutenant position. Sgt. Mawn started his career in Nantucket and joined the Brewster Police Department in 2004, he has proven himself as a leader and mentor in the department. With this promotion, it has left an open position for sergeant, Chief Eldredge noted that there were 6 internal candidates for the position. Chief Eldredge is recommending Frank Mirisola for the Sergeant position. Frank Mirisola joined Brewster Police Department in 1995 and throughout his career he has been a leader amongst his peers. Selectperson Chatelain moved to approve the appointment of officers of Sidney Smith, Charles Mawn and Francesco Mirisola. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Hoffmann-yes, Selectperson Chaffee-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Status Update on Potential Town Acquisition of Cape Cod Sea Camps Properties & Discuss Potential Open House for Residents in December Mr. Lombardi stated that though it feels like old news, both ballot measures passed, very convincingly, it was great to see the turnout on election day and the mail in ballots with over 30% of residents that voted. The Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 4 of 12 Office of: Select Board Town Administrator election showed a clear mandate from our residents in their support for the Town to acquire both the Sea Camps properties. Mr. Lombardi noted that the Select Board and Town Administration have been continuing with the administrative work with a closing set for some time late next month. The Town has been working with a consultant who has conducted site inspections on both properties, and we continue to work with financial advisors to issue the $24M in debt, as well as working with an insurance provider to ensure all necessary coverage is in place. As the Town works through details regarding what property management will look like, Mr. Lombardi reminded all that these are still private properties. Administration is looking to coordinate some sort of open house for residents on both properties after the closing, right now possible dates are the weekend of Dec. 11th & 12th, 2021. We believe that it is important to give residents the opportunity to have access to the premises. Mr. Lombardi noted that we will have additional opportunities once we get into warmer weather next Spring and at that point, we will have better sense of what public access will look like. There have been several internal meetings and we fully expect to have a preliminary timeline on the next 6 months at the next Select Board meeting on November 1, 2021. There will be an appropriation going to Town Meeting looking to repurpose $185,000 from the community center feasibility study for the purpose of moving forward with the comprehensive plans for both properties. Chair Bingham commented that all are anxious to be part of the process and there has been discussion on having more than one committee, possibly one for each of the parcels. Mr. Lombardi stated that in terms of the comprehensive plan advisory committees, there had been discussion to having two new adhoc committees that will work in parallel on one another. Adding that this will take some amount of work with Town staff in terms of preparing and planning for an open house before any committee is formed. Chair Bingham noted that the Chair would not be a member of either committee, but the other four Select Board members would be, two on each of the committees. Chair Bingham requested that Board members let her know what committee they would be interested in. Selectperson Whitney asked what role the Select Board would play in assisting with these plans. Mr. Lombardi responded that we anticipate a good number of residents who will want to tour one or both properties, Town Administration can handle most of the details, however if Board members have interest in helping, we ask that no more than two be involved in the plans. Selectperson Whitney and Selectperson Hoffmann stated they are both interested in helping in the planning of the open house. Discuss and Vote on November Special Town Meeting Articles New General Bylaw: Stormwater- presented by Lori Kennedy & Mark Nelson, Horsley Witten Group o The primary driver is the Federal MS4 permit, a permit that regulate stormwater discharges from municipalities in Massachusetts, Brewster is required to regulate stormwater management locally and requires stormwater management on construction sites and development projects. o Bylaw would require a stormwater permit for projects that disturb land through construction and clearing and that increase impervious surfaces. o This bylaw is to protect our water resources in Town. The Planning Board would be the enforcement authority, but for projects that go through conservation, the Conservation Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 5 of 12 Office of: Select Board Town Administrator Commission would be the implementing authority on the bylaw. Whichever is appropriate to the project. o The Planning Board would be promulgating the regulations and determining what will be required of projects of certain sizes, the intent would be to require simple practices. Larger projects will be required to meet requirements under the MS4 permit and the State stormwater standards. o Planning Board has recommended the bylaw and the regulations are being worked on. Selectperson Hoffmann stated the Planning Board has been working on this for some time and reviewed the timing of the bylaw. Noting that it is important to have regulations to accompany the bylaw before it is presented at Town Meeting. Selectperson Hoffman votes to recommend the article for Town Meeting, with an option to relook at the article prior to Town Meeting, if it was not completed before Town Meeting. Selectperson Chatelain acknowledged the hard work the Planning Board has done on this issue, noting that it seems we are a little short on time and hoping to get regulations done by Town Meeting. This is a case where the bylaw and the regulations go hand in hand. Selectperson Chatelain is inclined to hold off the vote until immediately prior to Town Meeting to get all the information. Mr. Lombardi stated that the Town is currently without a Town Planner, so he has been more involved. Not speaking on behalf of the Planning Board members who voted against this bylaw, Mr. Lombardi believes that those who voted no, were not opposed to the bylaw itself but concerned about the regulations as currently drafted and wanted to make sure the regulations were in place for Town Meeting. Noting that there will be different standards that will apply for what will be considered a minor project vs. major project and could have impacts on the development. Mr. Lombardi stated that there are certainly water quality considerations with this purposed bylaw, first and foremost, it is important to understand Towns that are regulated as MS4 communities, through their federal permit as administered by State officials are required to have a local stormwater management bylaw in place. This was to be completed earlier this calendar year, so it is important that we move forward with this. The Select Board decision was to postpone their vote until Town Meeting floor. Zoning Bylaw Amendment: Water Quality Protection District- presented by Mark Nelson, Horsley Witten Group o The changes that are purposed are based in part on the stormwater general bylaw. Right now, the water quality review bylaw has provisions for stormwater management for areas within drinking water protection districts and the Pleasant Bay Watershed. o The water quality review committee reviews the stormwater plans, this bylaw needs to be edited to clarify that the stormwater provisions in the water quality bylaw would defer to the decisions that are made under the stormwater management bylaw. o Clarification on the language around the performance standards that are contained in the bylaw for looking at nitrogen impacts to drinking water and coastal waters. Also, to clarify language on how it would be completed and the way an applicant would do the calculations to estimate their nitrogen loading impact. Proposal includes referring those calculations to the Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 6 of 12 Office of: Select Board Town Administrator Board of Health through a regulation that is being drafted, stating that if you are completing a water quality evaluation, there will be specific numbers used looking at wastewater, fertilizers, and water runoff, this is to make sure everyone is submitting the same information. The Board of Health would review and provide input to the Water Quality Review Committee, the health agent is already an appointed member to this committee. This would streamline the process, and can be used in other regulations in the Town o The process is unique to Brewster with the bylaw, throughout Mass there are nitrogen loading calculations that are done, each can be done differently, but the input values are consistent. On the Cape it is currently completed based on what the Cape Cod Commission recommended almost 20 years ago, the process is unique, but the science is consistent across Cape Cod and Massachusetts. Peter Lombardi added that we anticipate that these two articles would be handled together, Stormwater bylaw would be presented first, and if needed a motion can be made to amend what is proposed in the warrant. Selectperson Hoffmann commented that a 7-0 vote was recorded by the Planning Board for this bylaw. Mr. Lombardi added that the difference in the votes has to do with the Stormwater bylaw being new and the proposed amendments to the Water Quality Protection District bylaw is more administrative changes. Selectperson Chatelain moved to approve the Water Quality Bylaw as drafted by the Planning Board. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0- No. Zoning Bylaw Amendment: Floodplain, Shannon Hulst, Cape Cod Cooperative Extension Deputy Director o All Towns across Massachusetts are updating this bylaw, except for 11 that do not participate in the National Flood Insurance program. o This is language all towns should have had in the bylaws since the Town joined the National Flood Insurance program, for Brewster that was 1985. o Staff have reviewed the updates, these are needed to keep the Town in the National Flood Insurance Program (NFIP), which allows anyone to have access to flood insurance from the NFIP, also allows for people to purchase a federally backed mortgage in a flood plain. There are privately available flood insurance policies, but they tend to be more difficult to meet requirements and are more costly. Selectperson Chatelain moved to vote to recommend the Floodplain bylaw for November Town Meeting. Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0- No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 7 of 12 Office of: Select Board Town Administrator Drummer Boy Park Master Plan Update- Provided by Mr. Lombardi o The Town secured State grant funding to complete an update to the Drummer Boy Park Master plan that was last done in 1995. o Twenty-five years later, the uses have evolved over time. There is a planned project for an elevated boardwalk from the Northeast corner over to Wing Island. The Town has worked with a consultant and an advisory committee was formed; they have worked for 8 months to develop an updated plan. o The plan was presented to Select Board earlier this summer, it requires a Town Meeting vote. There have been a series of recommendations that are included in the plan. o Note that the draft plan in the packet, does not include a reference to the costs associated with a new playground, which is a key driver to project costs as proposed. There is generally support for the playground, but not in the first phase of work. Some changes will be made to reflect this and make sure the costs are accounted for. o Regarding the Wing Island boardwalk, this will be more prominent in the final plan. Chair Bingham commented that with the proposed boardwalk, we will have more people accessing Wing Island since it will not be tide dependent. Mr. Lombardi stated that the design and permitting process will not only look at the physical infrastructure, but also the impact to Drummer Boy Park and Wing Island as a consideration. The $50,000 in funding included in the capital and special project article is just for the design and permitting work, there will be amble opportunity to look at the impact and get feedback. Mr. Lombardi added that the volume of traffic to Wing Island has increased a lot in the past couple of years and the Coastal Resources Management Plan talked about Wing Island being the greatest underutilized resource on the coast, in part due to the fact that it is not accessible at high tides. Selectperson Hoffmann stated that since the playground will now be in phase 2 of the plan, there might be some who are disappointed to hear, and asked if there will there be an explanation for this? Mr. Lombardi noted that even when the playground was included in phase 1, it was never a clear plan, but more about location and footprint. Adding that we can expect this to be its own process and a working group with resident volunteers who would help on the details. Mr. Lombardi noted that it is important that the playground is included in the plan as there are concerns of the overall costs impact. The playground is in decent shape but will need an upgrade in the medium-term horizon. Selectperson Chatelain moved to recommend the Drummer Boy Park Master Plan to Town Meeting. Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Hoffmann- yes, Selectperson Chaffee-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0- No. Golf Department Supplemental Appropriation- Provided by Mr. Lombardi o The golf department is tracking well above their projected revenues. Appropriate from available funds (existing revenues) to hire a new full-time custodian and maintenance position to manage the facilities. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 8 of 12 Office of: Select Board Town Administrator o This is relative to National Golf Foundation’s recommendations at Captains and looking to make investments to both members and fee payers. o Total Costs for a half year is a little under $40,000 including all benefits and costs considerations. Selectperson Chatelain moved to approve the Golf Department Supplemental Appropriation. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. OPEIU Collective Bargaining Agreement Selectperson Chatelain moved to recommend the OPEIU Collective Bargaining Agreement for November Town Meeting. Selectperson Whitney second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee-yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Utility Easements- Captains Golf Course Solar Carports – Presented by Mr. Lombardi o When Town Meeting originally authorized the Town to move forward with developing solar on Town property in 2017, there wasn’t explicit language that allowed the Select Board to grant easement to the utilities to connect the projects to the grid. o The Solar Carport projects, one at the parking lot and one at the driving range, has progressed and nearing completion (driving range fully complete). o Two poles at each location to be installed to allow the projects to connect to the grid and the Town to see the benefits from the lease agreements once projects completed. o Eversource working with the developer, presented easement documents, and from the original language it was not included. Good news is that Eversource let the developer know in the past week or so, completing the work on their end in connecting to the grid in early December. Selectperson Chatelain moved to approve the Warrant Article for Utility Easements at Captains Golf Course Solar Carports. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Outstanding Obligations- Presented by Ms. Kalinick o Unfortunately, Town Administration who handles some utility bills for the entire Town received a bill too late to be paid in the correct fiscal year. Power Options brokers our natural gas pricing, and then we pay them an annual fee each year. This is for $550, to be paid from Free Cash. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 9 of 12 Office of: Select Board Town Administrator Selectperson Chatelain moved to Outstanding Obligations Warrant Article. Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chaffee-yes, Selectperson Hoffmann-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Vote to Close and Post Warrant for November Special Town Meeting Selectperson Chatelain moved to vote to close and post warrant for November Special Town Meeting. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann- yes, Selectperson Whitney-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0- No. Discuss Proposed Updates to Select Board Policy on Board/Committee Appointments Chair Bingham acknowledged Selectperson Chaffee for the amount of work she put into these policy updates. Chair Bingham requested clarification on the newly drafted policy, page 2 number 5B, the header mentions Town employees and non-Brewster residents, but in the definition also mentions non-Brewster voters. Selectperson Chaffee replied that the intent of this section is to provide some freedom with adhoc committees, where use of the basic eligibility criteria may not apply. Selectperson Chaffee provided an overview of the proposed updates, noting that the Select Board has updated and revised a number of policies to make sure they are current and accurate. The two policies being reviewed tonight address the authority of the Select Board to appoint people to serve on Town Committees and the Select Board has authority to appoint people to non-elected advisory boards and committees. The Select Board also has joint authority with other regulatory boards to fill vacancies. Selectperson Chaffee continued that these two particular policies are important to the work of the Town, as volunteers make such important contributions to how Brewster government works. The key to individual success on a committee and the committee functioning on a whole is matching the right people with the right skills to the right committee. Selectperson Chaffee stated that the first policy update is designed to explain the process for Select Board appointments to Town Committees, the most significant change is the more detailed application, which is fillable online and includes a one-page form designed to be used by all the parties who are involved in the process. One of the changes proposed is a two-step process where an applicant’s package is included in a Select Board meeting, but not acted upon until the following meeting, this gives everyone a chance to review the application. The second draft policy that is being proposed defines a clear process that is used to make joint appointments for vacancies. Both include a revised application form and include a flow chart that lays out the steps in the process. There was discussion if the basic eligibility would include resident taxpayers or registered voters, it was decided that for most Committee and Boards, applicants will have to be Brewster voters as taxpayers does not differentiate between full time and part time residents. However, the Select Board will have opportunities with adhoc committees that will be established, such as the one to be created for preferred uses of the Sea Camp parcels where it will be important to include part-time residents. Mr. Lombardi clarified that generally speaking for all regulatory boards and committees those would have to be comprised of Brewster voters/full time residents. The past practice has been that part time residents Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 10 of 12 Office of: Select Board Town Administrator haven’t been appointed to serve on Boards and committees. The proposed updates clarify the eligibility, but when creating or amending a charge for a new or advisory adhoc committee, the Select Board will have the authority to give non-Brewster voters the opportunity to apply. The Board discussed both questions # 19 “Adverse Circumstances” and #20 “Local References” on the application. Some members felt that question 19 is already covered in other questions within the application and it could encourage dishonest answers so that people don’t disqualify themselves. The goal is to encourage members of the community to get involved and this question seems adversarial. It was agreed that this question could be removed from the draft before it is sent to Town counsel for review. As for question 20, it was mentioned that this could discourage newcomers from applying. The goal of this process is to encourage people to take part, to join a committee and work in the best interest of the community. It was agreed after further discussion that question 20 will remain and reworded to say that Brewster residence preferred as a reference but not mandatory. It was also clarified that it is the responsibility of the Select Board liaison to contact references of the applicant. Selectperson Chaffee clarified that the reason for these appointments to be reviewed in the first Select Board meeting and voted on in the next meeting is to allow the Select Board members to complete their due diligence, current practice allows for less than one business day to review the proposed appointment. This is a tight time frame in making important decisions for the Town the drafted policy provides an opportunity to get to know the applicant before they are appointed. All Board member expressed their sincere appreciation to Selectperson Chaffee for all her efforts and going above and beyond to provide an excellent policy that will serve the Town well. Discuss and Vote on Upcoming Public Meeting Schedule/Format for Town Committees Ms. Kalinick stated that for the past six months we have been operating in a virtual and hybrid meeting format that has been working very well. Only a few committees that have been meeting in person, the School Committee and the Select Board both had started out in hybrid and have returned to virtual. Asking the Board to decide on November and December since the Board will not meet again in regular session until early December. Town Administration recommends the continuation of hybrid and virtual option with the conditions as laid out in the memo, public participation would still be via virtual access, and we would still have the condition of 6 persons socially distances in Room A if meeting in person. We did have the second hybrid set up delivered for Room B, waiting for set up to be completed by the vendor. Selectperson Chatelain moved to approve the hybrid and remote meeting schedule as drafted in the memo. Selectperson Whitney second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0- No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 11 of 12 Office of: Select Board Town Administrator Discuss and Vote on FY22-23 Select Board Strategic Plan Mr. Lombardi reviewed that for the past two years the Select Board has held an annual retreat with input from Department heads and all Boards and Committees with their view and perspective of Town priorities and goals. Out of this process a two-year strategic plan is adopted by the Select Board, recognizing that many projects and initiatives are complex and include a multitude of stakeholders. In August, the annual retreat was held with extended discussion, at the time the Select Board landed on nearly 50 goals. The plan follows in large part the format of the 2018 Vision Plan that was adopted by the Select Board. There are eight building blocks that were incorporated in the plan last year and a new separate stand-alone category relative to the pandemic was added. This year we no longer have a specific related category for the pandemic, but a specific goal related to the Cape Cod Sea Camps was added. The Select Board had a follow up workshop a couple of weeks ago to refine the goals recognizing all the work that is needed, this led to the identification of 33 goals for FY22-23. This includes 6 goals specific to the Sea Camps, and a handful of goals each for Community Character, Open Space, Housing, Local Economy, Coastal Management, and Water Resources. There have been 6 goals for Community Infrastructure and 8 goals for Governance, these two are typically categories that have the highest number of related goals. The latest version of the plan includes the goal and the specific Vision building block it is related to, the goal description, the fiscal year(s) they are expected to be completed, who the primary responsible party is, as well as other key stakeholders. Mr. Lombardi noted that there is a smaller number of goals compared to last year, but there is still a lot that the responsible party is both the Select Board and the Town Administration. Adding that just because a particular project or initiative isn’t on the plan doesn’t mean that it is not important and there won’t still be progress made on it, but ultimately, we have to recognize what is possible in a fiscal year given the resources. Selectperson Hoffmann suggested a couple of word changes, specifically to clarify the word “enhanced” in terms of the school budget and to substitute the word “transparency” to “clarity”. Selectperson Chatelain moved to approve the Select Board Strategic Plan for FY22-23 as amended. Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0- No. For Your Information- No Comments. Matters Not Reasonably Anticipated by the Chair- None Questions from the Media Richard Eldred commented that regarding the Cape Cod Sea Camps properties it has been mentioned that the Town is looking at the possibility of a Community Center. He spoke with a candidate for the Orleans Board of Selectmen who suggested that the communities of Brewster, Orleans and Eastham should have a Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 10.18.2021 www.brewster-ma.gov Page 12 of 12 Office of: Select Board Town Administrator regional Community Center. Mr. Lombardi responded that we will be talking about the Sea Camps project timeline at our next meeting. Mr. Lombardi anticipates that by the end of November, early December there will be initial discussions about the charge for the committees. Part of this consideration, he believes will be the Capital article that is planned for the Special Town meeting which talks about the fact that the committees will not narrowly be focused on the Sea Camps properties only, but also the Robinson parcel, Spruce Hill, Council on Aging, and Town Hall building and taking into consideration the feasibility study of consolidation of the elementary schools. Next Meetings November 1 and the Town Meeting on November 15, 2021 Adjournment Selectperson Chatelain moved to adjourn at 7:34pm. Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney- yes, Selectperson Hoffmann-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: __________________ Signed: _________________________________________ Date Selectperson Chatelain, Clerk of the Select Board Accompanying Documents in Packet: Agenda, OPEIU Local 6 Bargaining Agreement, TA report, Consent Packet, Police Department Appointments, November Special Town Meeting articles, November Special Town Meeting warrant, Select Board Policy on Board/Committee Appointments, Public Meeting Schedule/Format memo, FY22-23 Strategic Plan, FYI packet. The Commonwealth of Massachusetts Town of Brewster To F. Davis Walters We, the Select Board of Brewster by virtue of the authority in us vested by the laws of the Commonwealth, do hereby appoint you to the Water Quality Review Committee for a 1-year term, expiring June 30, 2022 Given at Brewster this 1st day of November 2021  Recorded A.D.   Attest:Town Clerk   The Commonwealth of Massachusetts Town of Brewster To F. Davis Walters We, the Select Board of Brewster, by virtue of authority in us vested by the laws of the Commonwealth, do hereby appoint you as conditional Building Commissioner for an 18-month term, expiring March 13, 2023 Given at Brewster this 1st day of November 2021 Recorded A.D.   Attest:Town Clerk   70 Industrial Park Road, Plymouth, MA 02360 A14492 140 Comstock Parkway, Suite 4, Cranston, RI 02921 A004972 50 Northwestern Dr. Unit 11, Salem, NH 03079 14369M www.glynnelectric.com Office: 508-732-8933 Fax: 508-732-8933 October 19, 2021 To the Select Board: RE: BREWSTER WOODS BLDG 30 & 40 COMMUNITY HOUSING ELECTRICAL PERMIT WAIVER OF FEES This letter is to inform you that Glynn Electric is requesting the permit fees for the Brewster Woods, Buildings 30 & 40 project to be waived. This is a two (2) building project, with a total of thirty (30) units, and six (6) common areas. This project is being performed for Brewster Woods Preservation of Associates LP, and we are requesting the fees in the amount of TEN THOUSAND AND 00/100 DOLLARS ($10,000.00) to be waived. Please let me know if you have any questions on this matter. Thank You, 70 Industrial Park Road, Plymouth, MA 02360 O 508-732-8933 D 508-503-2269 Cell 508-789-3270 jarrodlawrence@glynnelectric.com MA License # A14492 www.glynnelectric.com ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 10/21/2021 License # 0C36861 (703) 397-0977 20281 Brewster Conservation Trust 36 Red Top Road Brewster, MA 02631 A 1,000,000 36039181 1/1/2021 1/1/2022 1,000,000 10,000 1,000,000 2,000,000 Included 1,000,000A 9364-88-54 1/1/2021 1/1/2022 1,000,000 Event Location: Sheep Pond Woodlands, Route 137, Brewster, MA Event Name: Sheep Pond Woodlands Nature Walk Event Date: 11/10/21 Town of Brewster-Select Board Attn: Erika Mawn 2198 Main Street Brewster, MA 02631 BREWST0001 ELEWIS Chantilly-Alliant Ins Svc Inc. 4530 Walney Rd Ste 200 Chantilly, VA 20151-2285 Edye Lewis edye.lewis@alliant.com Federal Insurance Company X X X X X 1 BCK DRAFT DATED 9/14/21 FIRST AMENDMENT TO INTER-GOVERNMENTAL SERVICES AGREEMENT BETWEEN THE CAPE & VINEYARD ELECTRIC COOPERATIVE, INC. AND THE TOWN OF BREWSTER (Brewster Driving Range 198 Commerce Park Road, Brewster, MA) This First Amendment (“First Amendment”) to the Inter-Governmental Services Agreement (“Agreement”) is made effective as of this __ day of ____________, 2021, by and between the Cape & Vineyard Electric Cooperative, Inc., a Massachusetts cooperative corporation (“CVEC”) and the Town of Brewster (“Town”). CVEC and Town may be referred to herein individually as a “Party” and collectively as the “Parties.” RECITALS WHEREAS, CVEC and Town entered into the Agreement effective as of November 30, 2019; WHEREAS, CVEC and Town wish to amend the Agreement in order to change the timing of payments due under the Agreement; and WHEREAS, CVEC and Town wish to enter into this First Amendment to incorporate the requested changes to the Agreement. NOW THEREFORE, in accordance with Section 6.1 of the Agreement, CVEC and Town, intending to be legally bound hereby agree as follows: ARTICLE I: DEFINITIONS Terms not specifically defined in this First Amendment shall have the meanings assigned to them in the Agreement. ARTICLE II: AMENDMENT TO AGREEMENT 2.1 Payment to CVEC and Billing. a. The second sentence of Section 2.1 (Payment to CVEC and Billing) is hereby deleted and replaced in its entirety with the following two sentences: 2 CVEC shall invoice the Town on a quarterly basis commencing upon Notice of Commercial Operation Date and ending each fiscal year with the issuance of an invoice no later than June 30. The Town shall pay CVEC within thirty (30) days of receipt of CVEC’s invoice. ARTICLE III: MISCELLANEOUS 3.1 Construction. In the event the terms of this First Amendment may be interpreted to conflict with or be rendered ambiguous by the terms of the Agreement, the terms of this First Amendment shall prevail. 3.2 Ratification and Confirmation. Except as expressly amended hereby the Agreement shall remain in full force and effect. 3.3 Counterparts; Scanned Copy. This First Amendment may be executed in several counterparts, each of which, when executed, shall be deemed to be an original, but all of which together shall constitute one and the same instrument. The Parties agree that a scanned or electronically reproduced copy or image of this First Amendment bearing the signatures of the Parties hereto shall be deemed an original and may be introduced or submitted in any action or proceeding as competent evidence of the execution, terms and existence of this First Amendment notwithstanding the failure or inability to produce or tender an original, executed counterpart of this First Amendment and without the requirement that the unavailability of such original, executed counterpart of this First Amendment first be proven IN WITNESS WHEREOF, the parties have executed this First Amendment effective as of the date first above written. CVEC Cape & Vineyard Electric Cooperative, Inc. By: __________________________ By: ___________________________ Name: Name: Title: Treasurer Title: President TOWN Town of Brewster By: ________________________ Name: ________________________ Title: ________________________ GO Bonds dated November 10, 2021 Draft POS sent to Town In play Draft POS information due to UFASI 10-1-21 Draft POS for internal review 10-6-21 Draft POS for Bond Counsel review 10-11-21 S&P Rating Call Week of 10-11-21-TBD Comments due from Bond Counsel 10-18-21 Distribution of POS 10-20-21 Date of sale Wed. 10-27-21 Select Board meeting (Approve Sale & Execution of Documents)11-1-21 Dated date 11-10-21 Delivery date 11-10-21 BAN Maturity Date NA 10/21 Town of Brewster, MA Financing Schedule Summary: Brewster, Massachusetts; General Obligation; Note Primary Credit Analyst: Victor M Medeiros, Boston + 1 (617) 530 8305; victor.medeiros@spglobal.com Secondary Contact: Kaiti Vartholomaios, New York + 1(212) 438 0866; kaiti.vartholomaios@spglobal.com Table Of Contents Rating Action Stable Outlook Credit Opinion Related Research WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 26, 2021 1 Summary: Brewster, Massachusetts; General Obligation; Note Credit Profile US$20.0 mil Go land acquis bnds - unltd tax dtd 11/10/2021 due 11/01/2051 Long Term Rating AAA/Stable New US$4.0 mil Go BANs dtd 11/10/2021 due 11/10/2022 Short Term Rating SP-1+ New Rating Action "One or more of the Credit Ratings referenced within this article was assigned by deviating from S&P Global Ratings' published Criteria." S&P Global Ratings assigned its AAA' rating to Brewster, Mass.' $20 million general obligation (GO) land acquisition bonds and affirmed its 'AAA' rating on the town's existing GO debt. The outlook is stable. In addition, we assigned our 'SP-1+' short-term rating to $4 million of GO bond anticipation notes (BANs) maturing Nov. 10, 2022. Officials plan to use bond and note proceeds to acquire land for conservation, coastal dunes, wetlands, and other community uses. Brewster's full-faith-and-credit pledge, subject to the limitations of Proposition 2-1/2, secures the bonds and notes outstanding. We note these bonds are voter exempt from the limitations of the tax levy. Voters within the community overwhelmingly approved a debt exclusion on the land acquisition, so we view this bond issuance as an equivalent unlimited-tax GO bond. Credit overview The rating reflects our view of Brewster' strong economy and consistently balanced financial results, which have led the town to maintain a very strong reserve position over the past several years and through various business and economic cycles. Unemployment in the county rose in 2020, but this was not due to a material economic weakness. Social distancing and shut-down measures designed to slow the spread of COVID-19 resulted in a spike in unemployment, which has since come down to more normal levels. To assess the current economic climate more accurately, we applied a criteria exception to better evaluate Brewster's economic score, using the average of the monthly unemployment rates excluding the months of April through July. Brewster has been operating in the pandemic with very strong budgetary flexibility, and well-embedded financial management policies, particularly in the areas of budgeting and planning. Strong financial policies, combined with collaboration throughout all government departments, provide a robust budgeting and planning framework that has allowed for steady operating performance. The town has not observed any considerable disruption to its main revenues stemming from the pandemic and management does not anticipate using reserves for operational purposes. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 26, 2021 2 The town is eligible to receive funds from the American Rescue Plan (ARP), and the school department is also benefiting from Elementary and Secondary School Emergency Relief (ESSER) stimulus funds, which we believe will support steady operating performance across all its major departments over the outlook period. Brewster' GO bonds are eligible for a rating above the sovereign because we believe the town can maintain better credit characteristics than the U.S. in a stress scenario. Under our criteria, "Ratings Above The Sovereign: Corporate And Government Ratings—Methodology And Assumptions" (published Nov. 19, 2013, on RatingsDirect), Brewster has a predominantly locally derived revenue source, and we believe that pledged revenue supporting debt service on the bonds is at limited risk of negative sovereign intervention. The rating further reflects our opinion of the town's: • Strong economy, with market value per capita of $420,274 and projected per capita effective buying income (EBI) at 149% of the national level; • Strong management, with good financial policies and practices under our Financial Management Assessment (FMA) methodology; • Strong budgetary performance, with operating surpluses in the general fund and at the total governmental fund level in fiscal 2020; • Very strong budgetary flexibility, with an available fund balance in fiscal 2020 of 18% of operating expenditures; • Very strong liquidity, with total government available cash at 30.9% of total governmental fund expenditures and 6.2x governmental debt service, and access to external liquidity we consider strong; • Adequate debt and contingent liability profile, with debt service carrying charges at 5.0% of expenditures and net direct debt that is 90.2% of total governmental fund revenue, as well as low overall net debt at less than 3% of market value; and • Strong institutional framework score. Environmental, social, and governance factors While Brewster's coastal location exposes it to acute weather-related risks and chronic flooding that could disrupt revenue collections for a prolonged period and lead to budgetary challenges, management is mitigating risks through various mechanisms, including and prioritizing stormwater drainage projects and other critical infrastructure to reduce the incidence of flooding. The town maintains a coastal resource adaptation strategy and management plan. In addition, it maintains a local multihazard mitigation plan and recently held a Municipal Vulnerability Preparedness (MVP) workshop that established high-priority action items that incorporate the findings into ongoing municipal planning efforts. Finally, the town initiated a preparedness campaign for the public, which we believe supports good governance for community engagement and transparency around the effects of climate change. It is also part of the commonwealth MVP and maintains an MVP plan, making it eligible for grants and other state and regional planning opportunities. We have analyzed Brewster's social and governance risks relative to the economy, financial management, budgetary performance, and budgetary flexibility, as well as the town's debt and liability profile, and have determined all are in line with our view of the sector standard. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 26, 2021 3 Summary: Brewster, Massachusetts; General Obligation; Note Stable Outlook Downside scenario We could lower the rating if the town experiences adverse operating performance stemming from escalating pension and OPEB costs, leading to sustained levels of operating pressure and potentially lower reserves. In addition, we might also consider a downgrade should future infrastructure improvements result in materially weaker debt and financial profiles. Credit Opinion Strong economy We consider Brewster's economy strong. The town, with a population of 10,124, is on Cape Cod in Barnstable County, approximately 90 miles from Boston. It has a projected per capita EBI of 149% of the national level and per capita market value of $420,274. Overall, market value grew by 3.2% over the past year to $4.3 billion in 2021. The town is primarily residential, with seasonal second homes accounting for a substantial portion of the housing stock. The tax rate ranks among the lowest in the commonwealth, making it affordable and conducive to new development. Since 2017, assessed value (AV) has grown 17% to a sizable $4.2 billion. The tax base is very diverse with the ten leading taxpayers accounting for only 5.0% of AV. The regional economy in Barnstable County has been growing the past few years, but the pandemic stymied its growth momentum, particularly given that retail trade, arts, entertainment, recreation, and food make up a big part of its economy. Countywide unemployment was 10.2% in 2020. In accordance with our criteria, a county unemployment rate of greater than 10% for the last calendar year results in a one-point downward adjustment to the economy factor score. Social distancing and shut-down measures designed to slow the spread of COVID-19 resulted in a spike in unemployment rates across the U.S. during the middle of 2020. In some cases, very high spikes led to annual rates exceeding 10%. However, in our opinion, this period of significantly elevated unemployment was due to public health policy and may not reflect fundamental weakness in the local economy. The rapid decline in monthly unemployment rates following the relaxation of social distancing and other measures demonstrates this. To assess the local economy under these circumstances, we made an exception to our criteria and are evaluating our ratings on the above issuers using the average unemployment rates for Barnstable County excluding the months of April through July 2020, when federal stimulus funding provided the most significant support. This adjustment results in a 2020 unemployment rate of 7.3% instead of the full-year 2020 average unemployment rate of 10.2% in Barnstable County. As a result, we did not apply the one-point downward adjustment to the economic score. As of August 2021, the unemployment rate in Barnstable County was 5.0%. Strengthening of the macroeconomic environment is likely to also support continued growth in the tax base and low unemployment. For more information on S&P Global Ratings' economic view, see "Economic Outlook U.S. Q4 2021: The Rocket Is Leveling Off," published Sept. 23, 2021. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 26, 2021 4 Summary: Brewster, Massachusetts; General Obligation; Note Strong management We view the town's management as strong, with good financial policies and practices under our FMA methodology, indicating financial practices exist in most areas, but that governance officials might not formalize or monitor all of them on a regular basis. Policy highlights include management's focus on financial and capital planning, demonstrated by a five-year capital improvement plan that it votes on and reprioritizes annually. Brewster's five-year budget projections use assumptions based on historical trend analysis, allowing for what we regard as conservative budget assumptions each cycle. In addition, the finance department performs regular monitoring and reporting of the budget and pension investment performance to the town selectmen. Per policy, the treasurer monitors investments and cash holdings, and reports on them quarterly. Brewster does not currently have any formal debt management policies, but it maintains level debt service funding when planning for future debt. Management follows a reserve policy to maintain a minimum stabilization fund balance of 5%, to which it has historically adhered, and overall reserve balances between 12% and 20% of operating expenditures. If the balance falls below the reserve requirement, the town administrator must develop a detailed plan to replenish the fund within two years. Strong budgetary performance Brewster's budgetary performance is strong, in our opinion. The town had operating surpluses of 3.0% of expenditures in the general fund and 2.4% across all governmental funds in fiscal 2020. In our analysis of budgetary performance, we net any one-time costs paid from bonds and notes, and account for recurring transfers into the general fund from enterprise funds. Despite certain revenue shortfalls related to the pandemic, the town closed with better-than-expected operations at the close of 2020 and estimated 2021. Throughout the pandemic, Brewster kept a close watch on spending. The town received Coronavirus Aid, Relief and other federal stimulus, which helped it manage COVID-19-related costs without much budgetary effect. With Brewster's property tax levy accounting for more than 80% of total revenue, the town benefits from property tax base diversity and strength. Tax collections have historically remained strong, even amid the pandemic, despite the large number of second-home properties. Current collections have averaged 99% over the past five years with little disruption over the past year. For 2021, despite it initially bracing for lower local revenues, the town did not realize revenue loss relative to its budget estimates, and management was able to contain costs, thus allowing the town to avoid tapping into any reserves. Management is estimating revenues above budget of $1.4 million, and expenditure savings of $1.5 million, likely translating to an increase in the general fund balance at the close of the year. For fiscal 2022, the general fund budget totals $50.4 million, a 3.8% increase over the prior year. Outside of increases for schools, employee benefits, and insurance, the town contained budgetary growth for many of its departments. It is WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 26, 2021 5 Summary: Brewster, Massachusetts; General Obligation; Note eligible to receive additional stimulus from ARP, which should boost liquidity and flexibility for the current and next fiscal years. Overall, with property tax collections at strong levels and expectations of level funding of state aid in 2022, we believe financial deterioration is minimal, especially since the pandemic has had a limited effect on the town's finances so far. Very strong budgetary flexibility Brewster's budgetary flexibility is very strong, in our view, with an available fund balance in fiscal 2020 of 18% of operating expenditures, or $7.8 million. The town's fund balance policy is to maintain a minimum of 5% in the stabilization fund. The current balance in the stabilization fund is in unassigned fund balance. Historically, the town has supported reserves at stronger levels, above policy targets. Currently, there are no plans to use any stabilization reserves, or other operating reserves for operating purposes. We note any appropriation from the stabilization fund would require a town meeting vote for its use. Based on the current budgetary environment, we expect the town will likely maintain available fund balance at current levels. We do not expect our evaluation of budgetary flexibility to change soon as the town has kept reserves consistently above 15% of operating expenditures over the past several years. Very strong liquidity In our opinion, Brewster's liquidity is very strong, with total government available cash at 30.9% of total governmental fund expenditures and 6.2x governmental debt service in 2020. In our view, the town has strong access to external liquidity if necessary. We do not currently expect any deterioration in cash; therefore, we expect liquidity will likely remain very strong. Brewster is a frequent issuer of GO debt, supporting its strong access to external liquidity, if needed. Management confirmed it does not currently have any contingent-liquidity risk from financial instruments with payment provisions that change on the occurrence of certain events. Brewster's investment portfolio is not aggressive. Adequate debt and contingent liability profile In our view, Brewster's debt and contingent liability profile is strong. Total governmental fund debt service is 5.0% of total governmental fund expenditures, and net direct debt is 90.2% of total governmental fund revenue. Overall net debt is low at 1.2% of market value, which is, in our view, a positive credit factor. Following this issue, Brewster has $46.6 million of total direct debt outstanding, about $2 million of which is self-supporting debt from the town's enterprise accounts. It will have $4 million in outstanding BANs. The intention is for the town to annually pay down the note with revenues from land conservation non-profits on the land it is acquiring. Brewster does not have any additional bonding plans that will have a material effect on the debt profile. Pension and OPEBs: • We do not view pension and OPEB liabilities as a source of credit pressure for Brewster since current costs are manageable, although we believe future costs may escalate quickly and could place pressure on the budget. • Brewster's combined required pension and actual OPEB contributions totaled 7.1% of total governmental fund expenditures in 2020. Of that amount, 5.0% represented required contributions to pension obligations, and 2.0% WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 26, 2021 6 Summary: Brewster, Massachusetts; General Obligation; Note represented OPEB payments. The town made 100% of its required pension contribution in 2020. • Although OPEB costs are payable on a pay-as-you-go basis, the town established a trust fund to prefund a small portion of the liability. At fiscal year-end 2020, the OPEB trust contained $4.8 million in assets. The town participated in the following plan as of June 30, 2020: • Barnstable County Contributory Retirement System: 62.3% funded, with a net pension liability of about $27.6 million; and • A defined-benefit plan that provides coverage for eligible retirees and their survivors: 11.7% funded with a net OPEB liability of about $16.5 million. The town fulfills its annually determined contribution, and although the retirement system recently extended the amortization period by two years to account for a revision of the discount rate to 7.15%, the adopted funding schedule achieves full funding in 2037. We view the period positively, as it is less than 20 years, but continue to view the discount rate as elevated, potentially leading to cost escalation. The retirement system did not meet either our static or minimum funding progress metrics in the most recent year. The funding plan also includes 5.8% contribution increases annually, including the normal cost. While Brewster's cost increases may be less than the plan's, we believe that cost growth could likely outpace budgetary growth. (For more information, see "Pension Spotlight: Massachusetts," published Oct. 14, 2020.) Brewster also provides OPEBs that includes health, and life insurance. Changes to plan design and contribution rates are through collective bargaining agreements. Management appropriates an amount to the OPEB trust through a budgetary line item and has recently been appropriating more and more into the OPEB trust. The unaudited balance as of June 30, 2021 was $3.1 million, against a total liability of $16.5 million. Strong institutional framework The institutional framework score for Massachusetts municipalities is strong. Related Research • Through The ESG Lens 2.0: A Deeper Dive Into U.S. Public Finance Credit Factors, April 28, 2020 Ratings Detail (As Of October 26, 2021) Brewster GO Long Term Rating AAA/Stable Affirmed Brewster GO (AGM) Unenhanced Rating AAA(SPUR)/Stable Affirmed Many issues are enhanced by bond insurance. Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria. Please see Ratings Criteria at www.standardandpoors.com for further information. Complete ratings information is available to subscribers of RatingsDirect at www.capitaliq.com. All ratings affected by this rating action can be found on S&P Global Ratings' public website at www.standardandpoors.com. Use the Ratings search box located in the left column. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 26, 2021 7 Summary: Brewster, Massachusetts; General Obligation; Note WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 26, 2021 8 Summary: Brewster, Massachusetts; General Obligation; Note WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 26, 2021 9 STANDARD & POOR’S, S&P and RATINGSDIRECT are registered trademarks of Standard & Poor’s Financial Services LLC. S&P may receive compensation for its ratings and certain analyses, normally from issuers or underwriters of securities or from obligors. S&P reserves the right to disseminate its opinions and analyses. S&P's public ratings and analyses are made available on its Web sites, www.standardandpoors.com (free of charge), and www.ratingsdirect.com (subscription), and may be distributed through other means, including via S&P publications and third-party redistributors. Additional information about our ratings fees is available at www.standardandpoors.com/usratingsfees. 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SHORT Average ANNUAL 0.00%NET 100.00%IMPACT IMPACT FISCAL DEBT PRINCIPAL TERM **Coupon DEBT STATE DEBT NET RESID.$532,000 YEAR ISSUED OUTSTAND.INTEREST PRINCIPAL 3.25%SERVICE AID SERVICE DEBT SVC TAX RATE Median Home 2022 $0 $20,000,000 $0 $0 325,000.00 $325,000 $0 $325,000 $325,000.00 $0.08 $40.64 2023 $19,595,000 $405,000.00 643,418.75 $1,048,419 $0 $1,048,419 $1,048,418.75 $0.25 $131.09 2024 $19,180,000 $415,000.00 630,093.75 $1,045,094 $0 $1,045,094 $1,045,093.75 $0.25 $130.67 2025 $18,750,000 $430,000.00 616,362.50 $1,046,363 $0 $1,046,363 $1,046,362.50 $0.25 $130.83 2026 $18,305,000 $445,000.00 602,143.75 $1,047,144 $0 $1,047,144 $1,047,143.75 $0.25 $130.93 2027 $17,845,000 $460,000.00 587,437.50 $1,047,438 $0 $1,047,438 $1,047,437.50 $0.25 $130.96 2028 $17,370,000 $475,000.00 572,243.75 $1,047,244 $0 $1,047,244 $1,047,243.75 $0.25 $130.94 2029 $16,880,000 $490,000.00 556,562.50 $1,046,563 $0 $1,046,563 $1,046,562.50 $0.25 $130.86 2030 $16,375,000 $505,000.00 540,393.75 $1,045,394 $0 $1,045,394 $1,045,393.75 $0.25 $130.71 2031 $15,855,000 $520,000.00 523,737.50 $1,043,738 $0 $1,043,738 $1,043,737.50 $0.25 $130.50 2032 $15,315,000 $540,000.00 506,512.50 $1,046,513 $0 $1,046,513 $1,046,512.50 $0.25 $130.85 2033 $14,760,000 $555,000.00 488,718.75 $1,043,719 $0 $1,043,719 $1,043,718.75 $0.25 $130.50 2034 $14,185,000 $575,000.00 470,356.25 $1,045,356 $0 $1,045,356 $1,045,356.25 $0.25 $130.70 2035 $13,590,000 $595,000.00 451,343.75 $1,046,344 $0 $1,046,344 $1,046,343.75 $0.25 $130.83 2036 $12,980,000 $610,000.00 431,762.50 $1,041,763 $0 $1,041,763 $1,041,762.50 $0.24 $130.26 2037 $12,350,000 $630,000.00 411,612.50 $1,041,613 $0 $1,041,613 $1,041,612.50 $0.24 $130.24 2038 $11,700,000 $650,000.00 390,812.50 $1,040,813 $0 $1,040,813 $1,040,812.50 $0.24 $130.14 2039 $11,025,000 $675,000.00 369,281.25 $1,044,281 $0 $1,044,281 $1,044,281.25 $0.25 $130.57 2040 $10,330,000 $695,000.00 347,018.75 $1,042,019 $0 $1,042,019 $1,042,018.75 $0.24 $130.29 2041 $9,610,000 $720,000.00 324,025.00 $1,044,025 $0 $1,044,025 $1,044,025.00 $0.25 $130.54 2042 $8,870,000 $740,000.00 300,300.00 $1,040,300 $0 $1,040,300 $1,040,300.00 $0.24 $130.07 2043 $8,105,000 $765,000.00 275,843.75 $1,040,844 $0 $1,040,844 $1,040,843.75 $0.24 $130.14 2044 $7,315,000 $790,000.00 250,575.00 $1,040,575 $0 $1,040,575 $1,040,575.00 $0.24 $130.11 2045 $6,500,000 $815,000.00 224,493.75 $1,039,494 $0 $1,039,494 $1,039,493.75 $0.24 $129.97 2046 $5,660,000 $840,000.00 197,600.00 $1,037,600 $0 $1,037,600 $1,037,600.00 $0.24 $129.73 2047 $4,790,000 $870,000.00 169,812.50 $1,039,813 $0 $1,039,813 $1,039,812.50 $0.24 $130.01 2048 $3,890,000 $900,000.00 141,050.00 $1,041,050 $0 $1,041,050 $1,041,050.00 $0.24 $130.17 2049 $2,965,000 $925,000.00 111,393.75 $1,036,394 $0 $1,036,394 $1,036,393.75 $0.24 $129.58 Town of Brewster 2050 $2,010,000 $955,000.00 80,843.75 $1,035,844 $0 $1,035,844 $1,035,843.75 $0.24 $129.52 2051 $1,020,000 $990,000.00 49,237.50 $1,039,238 $0 $1,039,238 $1,039,237.50 $0.24 $129.94 2052 $0 $1,020,000.00 16,575.00 $1,036,575 $0 $1,036,575 $1,036,575.00 $0.24 $129.61 2053 $0 $0 -$0 $0 $0 $0.00 $0.00 $0.00 $0 $20,000,000 $11,606,563 $31,606,563 $0 $31,606,563 $31,606,563 $3,951.88 **Par amount of bonds will be reduced based on net premium received on the sale date of the Bonds Tax rate based on Fiscal 2021 ($4,254,853,730) assessed valuation and median home valuation of $461,500 Does not include short-term issuance which will reduce the amortization years proportionately Interest rate subject to change based upon market interest rates Prepared by: Lynne Foster-Welsh 10/27/2021 TOWN OF BREWSTER-LAND ACQUISITION 30 YEAR BONDS-LEVEL DEBT TAXABLE TEMP. SHORT Average ANNUAL 0.00%NET 100.00%IMPACT IMPACT FISCAL DEBT PRINCIPAL TERM **Coupon DEBT STATE DEBT NET RESID.$532,000 YEAR ISSUED OUTSTAND.INTEREST PRINCIPAL 2.84%SERVICE AID SERVICE DEBT SVC TAX RATE Median Home 2022 $0 $19,810,000 $0 $0 -$0 $0 $0 $0.00 $0.00 $0.00 2023 $19,415,000 $395,000.00 891,899.44 $1,286,899 $0 $1,286,899 $1,286,899.44 $0.30 $160.91 2024 $19,015,000 $400,000.00 581,622.50 $981,623 $0 $981,623 $981,622.50 $0.23 $122.74 2025 $18,595,000 $420,000.00 561,122.50 $981,123 $0 $981,123 $981,122.50 $0.23 $122.67 2026 $18,155,000 $440,000.00 539,622.50 $979,623 $0 $979,623 $979,622.50 $0.23 $122.49 2027 $17,690,000 $465,000.00 516,997.50 $981,998 $0 $981,998 $981,997.50 $0.23 $122.78 2028 $17,205,000 $485,000.00 493,247.50 $978,248 $0 $978,248 $978,247.50 $0.23 $122.31 2029 $16,695,000 $510,000.00 468,372.50 $978,373 $0 $978,373 $978,372.50 $0.23 $122.33 2030 $16,160,000 $535,000.00 442,247.50 $977,248 $0 $977,248 $977,247.50 $0.23 $122.19 2031 $15,595,000 $565,000.00 423,222.50 $988,223 $0 $988,223 $988,222.50 $0.23 $123.56 2032 $15,020,000 $575,000.00 411,822.50 $986,823 $0 $986,823 $986,822.50 $0.23 $123.39 2033 $14,435,000 $585,000.00 399,930.00 $984,930 $0 $984,930 $984,930.00 $0.23 $123.15 2034 $13,835,000 $600,000.00 387,187.50 $987,188 $0 $987,188 $987,187.50 $0.23 $123.43 2035 $13,225,000 $610,000.00 373,572.50 $983,573 $0 $983,573 $983,572.50 $0.23 $122.98 2036 $12,600,000 $625,000.00 359,057.50 $984,058 $0 $984,058 $984,057.50 $0.23 $123.04 2037 $11,960,000 $640,000.00 343,557.50 $983,558 $0 $983,558 $983,557.50 $0.23 $122.98 2038 $11,305,000 $655,000.00 327,206.25 $982,206 $0 $982,206 $982,206.25 $0.23 $122.81 2039 $10,630,000 $675,000.00 310,080.00 $985,080 $0 $985,080 $985,080.00 $0.23 $123.17 2040 $9,940,000 $690,000.00 292,162.50 $982,163 $0 $982,163 $982,162.50 $0.23 $122.80 2041 $9,230,000 $710,000.00 273,435.00 $983,435 $0 $983,435 $983,435.00 $0.23 $122.96 2042 $8,505,000 $725,000.00 253,881.25 $978,881 $0 $978,881 $978,881.25 $0.23 $122.39 2043 $7,760,000 $745,000.00 233,482.50 $978,483 $0 $978,483 $978,482.50 $0.23 $122.34 2044 $6,990,000 $770,000.00 212,272.50 $982,273 $0 $982,273 $982,272.50 $0.23 $122.82 2045 $6,200,000 $790,000.00 190,235.00 $980,235 $0 $980,235 $980,235.00 $0.23 $122.56 2046 $5,390,000 $810,000.00 167,435.00 $977,435 $0 $977,435 $977,435.00 $0.23 $122.21 2047 $4,555,000 $835,000.00 143,993.75 $978,994 $0 $978,994 $978,993.75 $0.23 $122.41 2048 $3,695,000 $860,000.00 119,625.00 $979,625 $0 $979,625 $979,625.00 $0.23 $122.49 2049 $2,810,000 $885,000.00 94,322.50 $979,323 $0 $979,323 $979,322.50 $0.23 $122.45 Town of Brewster 2050 $1,900,000 $910,000.00 68,295.00 $978,295 $0 $978,295 $978,295.00 $0.23 $122.32 2051 $965,000 $935,000.00 41,542.50 $976,543 $0 $976,543 $976,542.50 $0.23 $122.10 2052 $0 $965,000.00 13,992.50 $978,993 $0 $978,993 $978,992.50 $0.23 $122.41 2053 $0 $0 -$0 $0 $0 $0.00 $0.00 $0.00 $0 $19,810,000 $9,935,443 $29,745,443 $0 $29,745,443 $29,745,443 $3,719.18 **Par amount of bonds will be reduced based on net premium received on the sale date of the Bonds Tax rate based on Fiscal 2021 ($4,254,853,730) assessed valuation and median home valuation of $461,500 Does not include short-term issuance which will reduce the amortization years proportionately Interest rate subject to change based upon market interest rates Prepared by: Lynne Foster-Welsh VOTE OF THE SELECT BOARD I, the Clerk of the Select Board of the Town of Brewster, Massachusetts (the “Town”), certify that at a meeting of the board held November 1, 2021, of which meeting all members of the board were duly notified and at which a quorum was present, the following votes were unanimously passed, all of which appear upon the official record of the board in my custody: Voted: that the sale of the $19,810,000 General Obligation Land Acquisition Bonds – Unlimited Tax (Subject to Federal and Massachusetts Income Taxation) of the Town dated November 10, 2021 (the “Bonds”), to Robert W. Baird & Co., Inc. at the price of $20,099,256.20 and accrued interest, if any, is hereby approved and confirmed. The Bonds shall be payable on November 1 of the years and in the principal amounts and bear interest at the respective rates, as follows: Year Amount Interest Rate Year Amount Interest Rate 2022 $395,000 5.00%2034 $ 610,000 2.30% 2023 400,000 5.00 2035 625,000 2.40 2024 420,000 5.00 2036 640,000 2.50 2025 440,000 5.00 2037 655,000 2.55 2026 465,000 5.00 2038 675,000 2.60 2027 485,000 5.00 2039 690,000 2.65 2028 510,000 5.00 2040 710,000 2.70 2029 535,000 5.00 2041 725,000 2.75 2030 565,000 2.00 2043 1,515,000 2.80 2031 575,000 2.00 2046 2,435,000 2.85 2032 585,000 2.10 2051 4,555,000 2.90 2033 600,000 2.20 Further Voted: that the Bonds maturing on November 1, 2043, November 1, 2046 and November 1, 2051 (each a “Term Bond”) shall be subject to mandatory redemption or mature as follows: Term Bond due November 1, 2043 Year Amount 2042 $745,000 2043* 770,000 _____________ *Final Maturity Term Bond due November 1, 2046 Year Amount 2044 $790,000 2045 810,000 2046* 835,000 _____________ *Final Maturity 2 Term Bond due November 1, 2051 Year Amount 2047 $860,000 2048 885,000 2049 910,000 2050 935,000 2051* 965,000 _____________ *Final Maturity Further Voted: to approve the sale of a $3,990,000 1.00 percent General Obligation Bond Anticipation Note - Unlimited Tax (Subject to Federal and Massachusetts Income Taxation)of the Town dated November 10, 2021, and payable November 10, 2022 (the “Note”), to Piper Sandler & Co. at par and accrued interest, if any, plus a premium of $26,453.70. Further Voted: that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated October 20, 2021, and a final Official Statement dated October 27, 2021 (the “Official Statement”), each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that in connection with the marketing and sale of the Note, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated October 20, 2021, and a final Official Statement dated October 27, 2021, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Bonds shall be subject to redemption, at the option of the Town, upon such terms and conditions as are set forth in the Official Statement. Further Voted: that the Town Treasurer and the Select Board be, and hereby are, authorized to execute and deliver Continuing and Significant Events disclosure undertakings in compliance with SEC Rule 15c2-12 in such forms as may be approved by bond counsel to the Town, which undertakings shall be incorporated by reference in the Bonds and Note, as applicable, for the benefit of the holders of the Bonds and Note from time to time. Further Voted: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Bonds and Note and to comply with relevant securities laws. Further Voted: that any certificates or documents relating to the Bonds and the Notes (collectively, the “Documents”), may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document; delivery of an executed counterpart of a signature page to a Document by 3 electronic mail in a “.pdf” file or by other electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document; and electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto, having the same legal effect as original signatures. Further Voted: that each member of the Select Board, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting (which agenda included the adoption of the above votes) was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building that the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting, that no deliberations or decision in connection with the sale of the Bonds or the Note were taken in executive session, all in accordance with G.L. c.30A, §§18-25, as amended. Dated: November 1, 2021 _____________________________________ Clerk of the Select Board 99767147v.1 Town of Brewster- Bond and Note-Summary Vote Voted- to accept the bid from Robert W. Baird & Co. for the $19,810,000 Land Acquisition Bonds dated November 10, 2021 and maturing November 1, 2022 through 2051, inclusive, at a price of $20,099,256.20 for which the detailed maturities and coupons will be included in the text of the Select Board’s minutes; Further voted- to accept the bid from Piper Sandler & Co for the $3,990,000 Land Acquisition Bond Anticipation Notes dated November 10, 2021 and maturing November 10, 2022 at a price of $4,016,453.70. The Board further affirms the additional votes referenced in bond counsel’s Form of Votes, for which the full text of the votes will be incorporated into the Select Board meeting minutes. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Status Update on Potential Town Acquisition of Cape Cod Sea Camps Properties DATE: October 29, 2021 Following the affirmative votes by Brewster voters at Town Meeting on September 26 and on the ballot measures at the local election on October 5 to acquire both Cape Cod Sea Camps properties, Town Administration continues to work through standard due diligence as outlined in the purchase and sale agreements between the Town and Sellers including 21E site inspections and updated title research. We have also been working closely with our financial advisors to issue the $24M in excluded debt necessary to finance both acquisitions by the November 30 closing deadline. Recognizing residents are interested in understanding next steps leading up to acquisition and shortly thereafter, here is a preliminary project timeline of what is anticipated to occur over the next several months: November 2021 Officially acquire both properties – tentative November 23 closing date Implement interim property management plan and insure properties Continue planning for December 11 Open House for residents at Bay property – make formal announcement, including pre-registration details Re-appropriate $185k in funding for consulting services to support new committees (Special Town Meeting – Article 3) December 2021 Host Open House at Bay property Launch online donation option for residents interested in gifting funds to the Town to help cover acquisition costs Develop and approve charges for new Sea Camps Comprehensive Plan Advisory Committees Begin development of scope of work for consulting services to support new committees Office of: Select Board Town Administrator January 2022 Solicit letters of interest to serve on new committees and begin candidate review process Finalize scope of work for consulting services and issue solicitation February 2022 Appoint members to new committees Review responses to consulting services solicitation and select preferred firm(s) March 2022 Hold first committee meetings and begin determining comprehensive planning timelines and community outreach workplans – probability that Long Pond process will be expedited based on existing uses and definition of proposed partnerships with Brewster Conservation Trust and Mass Audubon Start work on short-term public access plan for Spring 2022 and beyond Review findings of Brewster Elementary School Consolidation Feasibility Study and consider implications on Bay Parcel Comprehensive Planning process BREWSTER – CAPE COD SEA CAMPS DEADLINES All deadlines commenced on September 24, 2021 (the “Effective Date”): Closing: Tuesday, November 23 Closing Date Tuesday, November 30 Extended Closing Date Property Inspections: 5pm, Monday, Oct. 25 Initial Due Diligence May extend or terminate by providing written notice prior to this deadline 5pm, Monday, Nov. 8 Extended Diligence Period May terminate prior to this deadline for any and no reason Title Review: 5pm, Monday, October 25 Friday, October 15, 2021 Initial Title Review Period Title Objection Deadline May extend or terminate by providing written notice prior to this deadline 5 business days prior to deadline 5pm, Monday, Nov. 8 Friday, October 29, 2021 Extended Title Review Period Title Objection Deadline 5 business days prior to deadline Title Objections: 5pm, Friday, October 29, 2021 Notice of Objection Filed 5pm, Wed., November 3, 2021 Response from Seller If no response, deemed not to cure any objections 5pm, Monday, November 8, 2021 May exercise termination rights Failure to terminate means accepting all title objections Other Dates: Thursday, October 14, 2021 Deadline to submit notice in Central Register Monday, November 22, 2021 Adjustment Date Monday, November 14, 2021 Funding Deadline 2839321.3 FIRST AMENDMENT TO PURCHASE AND SALE AGREEMENT This First Amendment to Purchase and Sale Agreement (this “First Amendment”), is made and entered into to be effective as of October 11, 2021 (the “Effective Date”), by and between CAMP WONO, INC., a Massachusetts corporation having an address of c/o Phoenix Management, 110 Commons Court, Chadds Ford, PA 19317 (“Seller”), and the TOWN OF BREWSTER, a Massachusetts municipal corporation acting by and through its Select Board, having an address of 2198 Main Street, Brewster, MA 02361 (“Purchaser”). RECITALS WHEREAS, Purchaser and Seller have entered into that certain Purchase and Sale Agreement dated as of September 24, 2021 (the “Agreement”), pursuant to which Purchaser agreed to buy and Seller agreed to sell the Property (as such term is defined therein), subject to the terms and conditions of the Agreement; WHEREAS, Seller and Purchaser have agreed to amend the Agreement in certain respects as set forth herein; and WHEREAS, capitalized terms used and not otherwise defined herein shall have the respective meanings ascribed to such terms in the Agreement. AGREEMENT NOW, THEREFORE, in consideration of good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound hereby, Purchaser and Seller hereby covenant and agree as follows: 1. Recitals. The foregoing recitals are true and correct and are incorporated herein by this reference. 2. Amendments. The Agreement is hereby amended by inserting the following at the end of Section 5.1: “Purchaser may perform Physical Testing during the Inspection Period as explicitly consented to by Seller in accordance with the proposal dated October ___, 2021, issued by River Hawk Engineering (“River Hawk”) and attached hereto as Exhibit D, but, unless otherwise agreed to by Seller, only in the locations shown on Exhibit D. In the event Purchaser obtains an environmental site assessment for the Property conducted consistent with US EPA recognized standards (e.g., ASTM E1903-19) that identifies any Recognized Environmental Condition (defined below), or Purchaser is not satisfied with the Property for any other or no reason (as provided in Section 5.5), then Purchaser shall have the right to terminate this Agreement by providing Seller written notice to that effect on or prior to the expiration of the Inspection Period. If Purchaser terminates this Agreement for any Recognized Environmental Condition, Purchaser agrees to provide written notice to that effect to Seller, describing in reasonable detail and includes reasonable supporting 2 documentation regarding the cause of such termination for such Recognized Environmental Condition. In the event this Agreement is terminated, the parties shall have no further rights, liabilities, or obligations under this Agreement (subject to and except for the Surviving Termination Obligations). For purposes hereof, “Recognized Environmental Condition” means, as defined in ASTM E1903-19, the presence or likely presence of any hazardous substances or petroleum products in, on, or at a property: (1) due to any release to the environment; (2) under conditions indicative of a release to the environment; or (3) under conditions that pose a material threat of a future release to the environment, with de minimis conditions as defined in ASTM E1903-19 not being Recognized Environmental Conditions. Purchaser’s obligation to restore the Property as provided above shall include the obligation to dismantle, decommission and/or remove any and all monitoring wells installed in connection with the Physical Testing if Purchaser does not purchase the Property. Under no circumstances shall Purchaser or any of Purchaser’s environmental consultants, including, without limitation, River Hawk, disclose or report the results or findings of any physical Testing performed without the prior written consent of Seller, which Seller may withhold in its sole and absolute discretion except in the case of an imminent or emergent hazard discovered or except where such disclosure is required by law. Seller and/or its representatives shall have the right to be present for and to observe any and all Physical Testing. Nothing herein shall affect Purchaser’s termination rights set forth in Section 5.5 or elsewhere in this Agreement.” 3. Entire Agreement; Amendments. Except as specifically set forth herein, the Agreement shall remain in full force and effect and is hereby ratified and confirmed. This First Amendment is effective solely for the purposes set forth herein and shall be limited precisely as written, and shall not be deemed to (a) be a consent to any amendment, waiver or modification of any other term or condition of the Agreement, except as specifically set forth herein, (b) operate as a waiver or otherwise prejudice any right, power or remedy that Purchaser or Seller may now have or may have in the future under or in connection with the Agreement, except as expressly set forth herein, or (c) create a course of dealing or otherwise obligate Purchaser or Seller to forbear, waive, consent or execute similar amendments under the same or similar circumstances in the future. 4. Governing Law. The provisions set forth in the Agreement shall govern with respect to governing law, jurisdiction and venue of this First Amendment. 5. Counterpart/Electronic Execution. This First Amendment (and the signature pages hereto) may be executed in counterparts (and counterpart signature pages may be assembled into a fully executed original First Amendment). This First Amendment so executed in counterparts shall be effective upon delivery to the parties hereto. Facsimiles, scanned e-mail copies, or other photocopies or images of executed signature pages to this First Amendment shall be as effective as originals. 6. No Waiver. Purchaser and Seller agree that, except as specifically set forth herein, this First Amendment does not affect any of the obligations and liabilities of either Purchaser or Seller under the Agreement. 3 7. Conflict. In the event of any conflict between the terms and provisions of this First Amendment and the terms and provisions of the Agreement, the terms and provisions of this First Amendment shall control in all events. 8. Time of the Essence. Time remains of the essence as to all matters of the Agreement. [The remainder of this page is left intentionally blank.] September 21, 2021 (sent via email) Town of Brewster 2198 Main Street Brewster, MA 02631 Attn: Donna J. Kalinick (Assistant Town Administrator) RE: Proposal for Environmental Consulting Services Phase II Limited Subsurface Investigation 3057 Main Street, Brewster, MA Dear Ms. Kalinick, River Hawk Environmental, LLC (RHE) is pleased to provide you with this proposed agreement for providing professional services associated with the property located at 3057 Main Street in Brewster, MA (the Subject Property). The proposed Scope of Work and Cost Estimate is included in Attachment A. If you would like to provide authorization for us to proceed, please sign the attached Agreement for Professional Services and return it to the undersigned. A countersigned contract will be returned to you for your records.  Sincerely, River Hawk Environmental, LLC William Kenney, LSP Manager / Senior Geologist Attachment A ‐ Scope of Work and Proposed Costs Attachment B ‐ Agreement for Professional Services Civil Engineering & Environmental Consulting River Hawk Environmental, LLC | 2183 Ocean Street, Marshfield, MA 02050 RiverHawkLLC.com | (508) 523‐1007 ATTACHMENT A SCOPE OF WORK AND PROPOSED COSTS Civil Engineering & Environmental Consulting River Hawk Environmental, LLC | 2183 Ocean Street, Marshfield, MA 02050 RiverHawkLLC.com | (508) 523‐1007 ATTACHMENT A Scope of Work and Proposed Costs Page 1 Client: Town of Brewster Engineer:  River Hawk Environmental, LLC 2198 Main Street     2183 Ocean Street, Suite 2 Brewster, MA 02631         Marshfield, MA 02050 JOB DESCRIPTION: Environmental assessment services associated with the property identified as 3057 Main Street in Brewster, MA. The scope of work set forth below is targeted at evaluating the following potential recognized environmental conditions (RECs) identified during a Phase I ESA conducted by RHE: • A release of fuel oil from an AST formerly present in the vici nity of Building Number 15A at the Subject Property in the 1980s; • The former presence of ASTs at the Subject Property which may have been removed without documentation required by State regulations; • The presence of containers used for the storage of OHM at the Subject Property without secondary containment; • The current and/or former use of pesticides at the Subject Property; • The current and/or former presence of rifle range(s) at the Subject Property; and • The Subject Property being located within the Cape Cod Sole Source Aquifer (i.e., sensitive groundwater area).   SCOPE OF SERVICES: River Hawk Environmental, LLC (RHE) agrees to perform the following: TASK 1: SOIL AND GROUNDWATER ASSESSMENT RHE will prepare an access agreement, which shall be ratified by RHE and a representative of the property owner prior to the execution of subsurface investigation work. RHE will direct the advancement of up to fourteen (14) soil borings in former rifle range areas using a hand auger and/or Geoprobe drill rig. Soil samples from each soil boring will be screened for Total Organic Volatiles (TOVs) in the field, and up to ten (10) soil samples will be submitted for laboratory analysis of Lead and Copper (to evaluate potential heavy metal impacts in former rifle range areas). Up to four (4) soil samples will be submitted for laboratory analysis of pesticides and heavy metals (to evaluate the potential for pesticide impacts under cabins). Up to five (5) additional soil samples will be submitted for laboratory analysis of Volatile Petroleum Hydrocarbons (VPH) and Extractable Petroleum Hydrocarbons (VPH) in accordance with MassDEP‐approved analytical methodology. Civil Engineering & Environmental Consulting River Hawk Environmental, LLC | 2183 Ocean Street, Marshfield, MA 02050 RiverHawkLLC.com | (508) 523‐1007 ATTACHMENT A Scope of Work and Proposed Costs Page 2 It is expected that up to four (4) of the above‐referenced soil borings advanced will be completed as groundwater monitoring wells. RHE will also attempt to recover/access additional monitoring wells that were previously installed at the Subject Property. RHE personnel will survey the horizontal and vertical location of each monitoring well, gauge the depth to groundwater at each monitoring well using an Electronic Interface Probe (EIP), and collect groundwater samples from up to ten (10) monitoring wells. Up to ten (10) groundwater samples will be submitted for laboratory analysis of Volatile Petroleum Hydrocarbons (VPH), E xtractable Petroleum Hydrocarbons (EPH), and Dissolved Heavy Metals in accordance with MassDEP‐ap proved analytical methodology. Up to three (3) groundwater samples will also be submitted for laboratory analysis of PFAS. This proposal assumes that quick turnaround time (5‐days) will be required for laboratory analysis of PFAS. Proposed Cost for Soil and Groundwater Assessment .............................$19,200 TASK 2:  LIMITED SUBSURFACE INVESTIGATION REPORT RHE will prepare a Limited Subsurface Investigation Report (LSI Report), which will include a summary of environmental assessment methodology; an evaluation of the results of soil and groundwater assessment data; and recommendations regarding whether supplemental assessment and/or remediation are required. The report will include figures, data tables,  photographs, boring logs, and the complete laboratory analytical reports.  It is expected that the LSI Report will be issued within two (2) weeks of the completion of field work activities. Proposed Cost for Limited Subsurface Investigation Report..........................$2,500 ADDITIONAL SERVICES: Any service not specifically outlined in the Scope of Services for the project is specifically excluded from this agreement, but may be provided by RHE should the need arise.  In the event that additional services should become necessary, a Contract Amendment must be authorized prior to RHE performing additional services, and will be based on the fee schedule provided.  The following is a list of services which may be provided, if needed: C Additional assessment; C Any additional compliance, filing, and/or permitting requirements in accordance with the requirements of local, state, and/or of federal agencies; C Any service not specifically stated in the Scope of Services. SCHEDULE OF SERVICES: Civil Engineering & Environmental Consulting River Hawk Environmental, LLC | 2183 Ocean Street, Marshfield, MA 02050 RiverHawkLLC.com | (508) 523‐1007 ATTACHMENT A Scope of Work and Proposed Costs Page 3 RHE will be prepared to provide staffing one‐week after receiving a signed contract and retainer. It is estimated that the LSI Report will be completed within two (2) weeks after the completion of field work activities.  COMPENSATION: RHE and the CLIENT agree that com pensation for the performance of this anticipated scope of work (SOW) will be Twenty One Thousand Seven Hundred Dollars ($21,700). Prior to beginning the project, we request payment for any outstanding invoices and a retainer of 50% of the proposed cost for this Scope of Work ($10,850), which will be applied to the final invoice. If additional services are required beyond the Scope of Work, those services will be billed on a time and materials basis in accordance with Attachment B. Subcontractor invoices are billed at cost plus 15% service fee.  Civil Engineering & Environmental Consulting River Hawk Environmental, LLC | 2183 Ocean Street, Marshfield, MA 02050 RiverHawkLLC.com | (508) 523‐1007 ATTACHMENT B AGREEMENT FOR PROFESSIONAL SERVICES Civil Engineering & Environmental Consulting River Hawk Environmental, LLC | 2183 Ocean Street, Marshfield, MA 02050 RiverHawkLLC.com | (508) 523‐1007 ATTACHMENT B Agreement for Professional Services Page 1 This AGREEMENT is made by and between River Hawk Environmental, LLC, herein referred to as RHE, and Town of Brewster, 2198 Main Street, Brewster, MA 02631, herein referred to as the CLIENT. The CLIENT and RHE agree as follows: 1.  SERVICES RHE  will  provide  to  the  CLIENT  the  services  as  set  out  in ATTACHMENT B to this AGREEMENT. 2.  COMPENSATION The CLIENT will pay RHE for these services in accordance with ATTACHMENT A to this AGREEMENT. 3.  CLIENT'S RESPONSIBILITIES The CLIENT recognizes that RHE may perform additional services, do additional work and incur expenses as a result of claims made by other parties related to the project.  The CLIENT will pay RHE for these services, work and expenses, including but not limited to attorney fees and expenses, whether or not RHE is a named party. 4.  PAYMENT TERMS RHE will prepare a bill periodically which shall set forth professional charges, and other charges.  The "amount due" is due upon receipt of the bill.  All amounts not paid within thirty (30) days after the bill's mailing date shall bear an additional charge of one and one‐ half percent (1½%) per month calculated from the time of the initial issuance of the invoice.  Whenever the account is past due more than sixty (60) days after bill mailing, RHE may suspend any further work or document delivery called for by this AGREEMENT until such account is made current.  The fact that RHE may continue  to  work  beyond  the  time  during  which  it  may  have suspended the work shall not be deemed to be a waiver of its rights hereunder.  The CLIENT shall be responsible and shall pay RHE for all costs, including attorney fees incurred as a result of the collection of any overdue balances.  Advance payment shall be applied to the last charges on the PROJECT. Payment shall be made to RHE, Inc. and forwarded to: River Hawk Environmental, LLC 2183 Ocean Street Marshfield, MA 02050 5.  PERFORMANCE RHE will perform its services for this AGREEMENT with that degree of skill and care normally exercised by recognized professional firms performing services of a similar nature.  RHE specifically disclaims, and Client waives, any expressed or implied standards, guarantees or warranties, including warranties of merchantability and fitness for a particular purpose, customer usage or otherwise as to any services which are the subject of this AGREEMENT. 6.  INSURANCE AND LIMITATIONS RHE will maintain statutory workman's compensation insurance, general  liability  insurance,  auto  liability  insurance  and professional liability insurance all as may be reasonably available in the insurance market. RHE's liability for damages, resulting from Professional Services errors and omissions will be limited to a sum not to exceed $50,000 or RHE's fee, whichever is greater.  Notwithstanding the foregoing, said limitation shall not apply to the extent that any such damages shall be covered by RHE’s professional liability insurance. This limitation will apply regardless of the form of action, whether contract or tort, including without limitation negligence.  In no event will RHE be liable for any damages resulting from lost profits, lost data or use, indirect, incidental or consequential damages. In the event the CLIENT makes a claim against RHE under Article 10 below, and the CLIENT fails to prove such claim, then the CLIENT shall pay all reasonable charges for RHE work, costs and expenses incurred by RHE in defending itself against the claim, including reasonable attorney fees. 7.  CONTAMINATED MATERIALS The Services performed by RHE may deal in some way with oil, hazardous material, pollution or contaminated materials which were on the Site, study area or related area through no fault or action of RHE.  Therefore, the CLIENT agrees to defend, indemnify and  hold  harmless,  RHE,    subsidiaries,  consultants,  agents, directors, officers and employees from and against all claims, damages, losses and expenses, direct, indirect, incidental, and consequential damages, economic loss, lost profit or opportunity, pollution and environmental impairment and natural resource damages including but not limited to fees, charges of attorneys, and court and arbitration costs, directly or indirectly caused by or incident to the toxic or hazardous properties of substances or materials and/or arise out of any state or federal statute relating to  toxic  or  hazardous  materials  or  substances,  and/or  arise directly or indirectly out of or result from any professional services, report, data, LSP opinion or assessment furnished by RHE, subsidiaries, its employees, agents and subcontractors under this AGREEMENT.  Unless required by code or statute, environmental samples shall remain the property of and will be returned to the CLIENT. 8.  OWNERSHIP AND USE OF DOCUMENTS Drawings,  Reports,  Specifications  and  other  Documents  as instruments of service are and shall remain the property of RHE.  The  CLIENT  shall  be  permitted  to  retain  copies,  including reproducible  copies  of  Drawings,  Reports,  Specifications  and other Documents for information and reference in connection 3057 Main Street, Brewster, MA                      September 21, 2021 ATTACHMENT B Agreement for Professional Services Page 2 with  the  CLIENT'S  use  and  occupancy  of  the  PROJECT.    The Documents shall not be used by the CLIENT on other projects, for additions to this PROJECT, or for completion of this AGREEMENT, except by agreement in writing and with appropriate compensation to RHE. 9.  RESPONSIBILITY FOR CONSTRUCTION COST Evaluations  of  the  CLIENT'S  Project    budget,  Statements  of Probable Construction Cost and Detailed Estimates of Construction Cost and other project cost data, if any, prepared by RHE represent RHE's best judgment as a design professional familiar with the construction industry.  Neither RHE nor the CLIENT has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions.  Accordingly, RHE cannot and does not warrant or represent that bids or negotiated prices will not  vary  from  the  Project  budget  proposed,  established  or approved by the CLIENT, if any, or from any Statement of Probab le Construction Cost or other cost estimate or evaluation prepared by RHE. 10.  ARBITRATION All claims, disputes and other matters in question between the parties to this AGREEMENT, arising out of or relating to this AGREEMENT or the breach thereof, which cannot be immediately resolved  between  the  CLIENT  and  RHE,  shall  be  decided  by arbitration  in  accordance  with  the  Construction  Industry Arbitration Rules of the American Arbitration  Association then obtaining  unless  the  parties  mutually  agree  otherwise.    No arbitration arising out of or relating to this AGREEMENT shall include, by consolidation, joinder or in any other manner, any additional person not a party to this AGREEMENT. The demand for arbitration shall be made within a reasonable time and in no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute, or other matter in question would be barred by the applicable statute of limitations. 11.  TERMINATION OF AGREEMENT This AGREEMENT may be terminated by either party upon seven days' written notice should the other party substantially fail to perform in accordance with its terms through no fault of the party initiating the termination; or by the CLIENT upon at least seven days'  written  notice  to  RHE  in  the  event  that  the  project  is permanently abandoned. Either party may terminate upon seven days' written notice if the other party commits a non‐curable default or violation of this AGREEMENT, commits a curable default or violation of the AGREEMENT  which  is  not  remedied  within  a  designated  time period, becomes insolvent or has a petition filed against it as bankrupt or insolvent, executes an assignment for the benefit of creditors or has a receiver appointed for any reason. In the event of termination, RHE shall be compensated for all services  performed  to  termination  date,  together  with Reimbursable Expenses then incurred and all termination related charges and expenses. 12.  MISCELLANEOUS PROVISIONS This AGREEMENT is to be governed by the laws of the state of Massachusetts, without regard to those laws relating to conflict of laws. Waiver by either party of any of its rights or remedies or of any breaches by the other party under this AGREEMENT in a particular instance shall not be considered as a waiver of the same or different rights, remedies or breaches in subsequent instances. Each party shall not transfer, pledge or assign this AGREEMENT or any rights or obligations hereunder, without first obtaining in each instance the prior written consent of the other. This AGREEMENT represents the entire and integrated agreement between CLIENT and RHE and supersedes all prior negotiations, representations  or  agreements, either written or oral.  This AGREEMENT may be amended only by written instrument signed by both CLIENT and RHE. RHE’s professional services will be performed, findings obtained, and recommendations prepared in accordance with customary principles and practices in the fields of environmental science and engineering.  This warranty is in lieu of all other warranties either expressed or implied. RHE is not responsible for the independent conclusions, opinions, or recommendations made by others based on the records review, field inspection, field exploration, and laboratory test data presented in RHE’s reports. Environmental investigations are inherently limited in the sense that conclusions are drawn and recommendations developed from information obtained from limited research and subsurface investigation. Subsurface conditions in areas not field investi gated as part of this study may differ from the conditions implied by the limited investigation.  Additionally, the passage of time may r esult in a change in the environmental characteristics at the Subject Property  and  surrounding  properties.  RHE’s  report  will  not warrant  against  future  operations  or  conditions,  nor  will  it warrant operations or conditions present of a type or at a location not investigated. The CLIENT acknowledges that neither RHE, nor any of their subcontractors, are responsible for any damage to utilities and/or surface features caused by subsurface investigation activities. 13.  COMMENCEMENT OF SERVICES RHE shall not begin work until RHE has received a fully executed contract and any advance payment specified in Attachment B or subsequent addendums. 3057 Main Street, Brewster, MA                      September 21, 2021 ATTACHMENT B Agreement for Professional Services Page 3 14.  MASSACHUSETTS LICENSED SITE PROFESSIONAL Certain services performed under this Agreement may require an opinion of a Licensed Site Professional ("LSP") licensed pursua nt to Massachusetts General Laws c.21E.  The LSP is bound by certain rules of professional conduct established under M.G.L. c.21E, and specifically 309 CMR 4.00.  The Client agrees to cooperate fully with the LSP in his/her rendering of any LSP opinion and in all matters required to be undertaken in connection with this work.  Client recognizes and acknowledges that an LSP is under obligation to report to the Client certain information which may be discovered during the course of the work, and to report such information to appropriate governmental agencies in the event that, in the LSP's opinion, the Client does not comply with any applicable federal, state or local environmental or related law, regulation, rule or administrative  policy.    In  addition  to  Client's  indemnification obligations pursuant to Section 7 hereof, Client indemnifies, h olds harmless and agrees to defend RHE, subsidiaries and any individual LSP rendering an opinion in connection with this work for all actions which may be initiated against the LSP, RHE, its, subsidiaries or the Client for the Client's failure to comply with all applicable laws or with the recommendations of the LSP.  Client further agrees that, except for bad faith or reckless disregard by the LSP of his professional obligations, Client's rights and remedies against an LSP will be limited to the filing of a complaint with the LSP licensing board pursuant to 309 CMR 7.00, and the Client waives and releases all other rights and remedies the Client may have against an LSP. This AGREEMENT is effective on the last signed date. CLIENT:  Town of Brewster 2198 Main Street Brewster, MA 02631 Attn: Donna J. Kalinick (508) 896‐3701 ext. 1130 dkalinick@brewster‐ma.gov  SIGNATURE: ___________________                         NAME:      ___________________  TITLE: ___________________  DATE:                                          SERVICE PROVIDER: River Hawk Environmental, LLC 2183 Ocean Street, Suite 2 Marshfield, MA 02050 (781) 536‐4639 bkenney@riverhawkllc.com SIGNATURE:                                    NAME: William Kenney TITLE: Manager/Sr. Geologist DATE:                                    3057 Main Street, Brewster, MA                      September 21, 2021 ATTACHMENT B Agreement for Professional Services Page 4 FEE SCHEDULE Compensation to River Hawk Environmental, LLC will be in accordance with River Hawk Environmental, LLC's current Standard Rates: PER HOUR Principal......................................200.00 Licensed Site Professional .......................135.00 Chief Engineer.................................160.00 Senior Engineer................................135.00 Senior Geologist...............................135.00 Chief Surveyor.................................135.00 Senior Project Engineer.........................110.00 Senior Surveyor................................110.00 Project Manager ...............................110.00 Project Surveyor................................ 85.00 Project Engineer/Geologist ....................... 85.00 Environmental Scientist I......................... 85.00 Surveyor....................................... 75.00 Geologist\Engineer.............................. 75.00 Environmental Scientist.......................... 75.00 Engineer/Scientist/Geologist Technician I ........... 75.00 Surveying Technician ............................ 65.00 CAD Operator.................................. 65.00 1) Incurred expenses including but not limited to telephone calls, travel, lodging, subsistence, printing costs, computer use, stakes, monuments, and other project‐related costs are billed to the CLIENT at actual costs, plus 15%. 2) Outside services procured and coordinated by River Hawk Environmental, LLC are charged at cost plus 15%. 3) Work in excess of 8 hours per day and/or 40 hours per week, where required for non‐salaried employees, is charged at 1½ times the standard rate. 4) All time for the field work is calculated and charged from the time the Field Crew(s) leave their office(s) to the time they return.  There is a minimum of four (4) hours charged for any project requiring field work. 5) When necessary for the Field Crew(s) to set up on heavily traveled roads or any State Highway, police protection will be secured and the charges billed directly to the CLIENT. 6) Court appearances, testimony and oral depositions are charged at two times standard rates.  Time expended for preparation of written depositions and affidavits is charged at 1½ standard rates.  Preparation for testimony is charged at standard rates.  A minimum of four (4) hours will be charged for oral depositions and court appearances or testimony. 7) In an effort to keep the CLIENT informed, River Hawk Environmental, LLC has given the CLIENT an estimate of charges which are not a limit on River Hawk Environmental, LLC's compensation, but rather a guide for River Hawk Environmental, LLC and for the CLIENT's budgeting program.  River Hawk Environmental, LLC will notify the CLIENT if and when River Hawk Environmental, LLC believes additional effort will be required to perform a River Hawk Environmental, LLC assignment.  River Hawk Environmental, LLC will also include a description of the changing circumstances which River Hawk Environmental, LLC believes to be the basis for the additional effort.  This budget estimate and any additions or reductions in the budget are not limits on River Hawk Environmental, LLC compensation.  The CLIENT will compensate River Hawk Environmental, LLC for work performed for the CLIENT according to the above contract terms. 8) There is a fee of $25 for all returned checks. 3057 Main Street, Brewster, MA                      September 21, 2021 REED HILDERBRANDA PROFILE AND SELECTED WORKS Reed Hilderbrand Landscape Architecture REED HILDERBRAND VASSAR FARM AND ECOLOGICAL PERSERVE CB PROFILEReed Hilderbrand Landscape Architecture Reed Hilderbrand practices landscape architecture as an art of purposeful transformation. Active since the mid-1990s, we have collaborated with artists, business leaders, curators, homeowners, politicians, and property developers to realize landscapes of cultural consequence. Our work connects daily life to the visible phenomena and the invisible systems of nature, in pursuit of beauty and clarity, as well as ecological health and resilience. Transforming the land shapes lives and influences communities, projecting values of our era into the future—an act of cultural expression. By designing the land, the firm seeks to extend and enrich human experience toward an optimistic future. Reed Hilderbrand’s work incorporates the rational as well as the visceral to elicit a landscape’s poetic promise while meeting its objective requirements. Careful analysis of topography, hydrology, habitat, and the overall health of a landscape predicates bold decisions about its future. We apply equal emphasis to resolving a project’s enterprise and economic criteria. Through intuition and iterative study with clients, we generate a clarity of expressive form using an economy of means that is rooted in modernist principles of reduction, abstraction, and the fluidity of flexible space. In all of our work, we seek values of simplicity, beauty, serenity, sanctuary, intimacy, and mystery. Reed Hilderbrand’s clients include the American Museum of Natural History, The Clark Art Institute, Tishman Speyer, Cranbrook, Harvard University, Strategic Property Patners, MIT Investment Management Company (MITIMCo), and Tanglewood Music Center. We count among our collaborators Tadao Ando, Herzog & de Meuron, Allied Works, Annabelle Selldorf, James Carpenter, and Studio Gang, among other leading architects, artists, and engineers. The firm’s 2012 monograph Visible | Invisible: Landscape Works of Reed Hilderbrand received an ASLA Award of Excellence for Design Communications. The American Society of Landscape Architects named Reed Hilderbrand 2013 Firm of the Year. The firm’s founding principals, Douglas Reed and Gary Hilderbrand, are each recipients of the ASLA Design Medal, awarded in 2019 and 2017, respectively www.reedhilderbrand.com REED HILDERBRAND PROFILE SELECTED WORKS Alamo Comperhensive and Interpretive Visistor Experience Master Plan San Antonio, Texas, 2017-present The Arnold Arboretum of Harvard University Boston, Massachusetts, 1996-2007 American Museum of Natural History Gilder Center for Science Education and Innovation New York City, 2015-present Bard College at Simon’s Rock Daniel Arts Center Great Barrington, Massachusetts, 2002-2004 Ecological Agricultural Epicenter Bellville, Texas, 2018-Present Bennington College Campus Bennington, Vermont, 2002-2006 Betty and Edward Marcus Sculpture Park The Contemporary Austin Austin, Texas, 2013-present Boston City Hall and Plaza Master Plan Boston, Massachusetts Boston Harbor Islands Pavilion, Boston, Massachusetts, 2007-2012 Boston Public Library Central Branch Philip Johnson Building Renewal Boston, Massachusetts 2013 -2016 Brandeis University Waltham, Massachusetts, 2001-present Central Wharf Plaza Boston, Massachusetts, 2004-2008 City Hall Plaza Sculpture Court Baton Rouge, Louisianna, 2013-present Chazen Museum of Art University of Wisconsin–Madison Madison, Wisconsin, 2007-2011 Clyfford Still Museum Denver, Colorado, 2007–2011 Colgate University Campus Landscape Hamilton, New York, 2002 Colby College Landscape Master Plan, Waterville, Maine, 2002-2004 Crystal Bridges Museum of American Art Bentonville, Arkansas, 2006–2009 Dallas Museum of Art, Master Plan and Renewal, Dallas, Texas, 2006–2010 deCordova Sculpture Park & Museum Master Plan Lincoln, Massachusetts, 2011-2014 Duke University Abele Quad Durham, North Carolina, 2010-2016 Duke University Campus Drive Durham, North Carolina, 2009 Duke University Crown Commons Durham, North Carolina, 2010-2016 Dumbarton Oaks Library & Collection Washington DC Franklin Park Master Plan Boston, Massachusetts, 2019 The First Church of Christ, Scientist The Christian Science Plaza Boston, Massachusetts, 1998–2003 Harvard Business School Tata Hall Executive Education Precinct, Boston, Massachusetts, 2010– Harvard University Allston Campus Expansion, Institutional Master Plan Boston, MA, 2009 - present Harvard University Naito/Bauer Courtyards Cambridge, Massachusetts, 1999–2002 Hamilton College Campus Landscape Clinton, New York, 2006–Present Hispanic Society Museum & Library New York City Kauffman Center for the Performing Arts Kansas City, Missouri, 2006–2011 Long Dock Beacon Beacon, New York, 2004-Present Longwood Gardens West Conservatory Expansion Kennett Square, PA Massachusetts Institute of Technology Eastman and McDermott Courts Cambridge, Massachusetts, 2007 Massachusetts Institute of Technology West Campus Commons Planning, North Court and Main Street, Kresge Quad Master Plan, Cambridge, Massachusetts, 2007 Parrish Art Museum Water Mill, New York, 2005–2013 Phoenix Art Museum, Jacquie and Bennett Dorrance Sculpture Garden Phoenix, Arizona, 2005–2007 Pier 4 Waterfront Park and Plaza Boston MA, 2014-present Plan Baton Rouge Phase Two Baton Rouge, Louisiana Master Plan, 2008-2009 The Ohio State University Academic Core North Master Plan Columbus, Ohio, 2010–2014 The Sterling and Francine Clark Art Institute Williamstown, Massachusetts, Tadao Ando Architect and Associates 2002-2016 Storm King Art Center Allees Study Mountainville NY, 2016-2017 TOURISTS and The Beyond North Adams, Massachusetts, 2016-present Tanglewood Music Center Institute for Learning Horticultural Initiative Lennox, Massachusetts, 2016-Present Volpe Center Redevelopment MITIMCO General Services Administartion Cambridge, Massachusetts, 2016-Present Water Street Tampa Wellness District, Tampa, Florida, 2016-Present PROFILESelected Work RECENT HIGHLIGHTS American Museum of Natural History Gilder Center for Science Education and Innovation P/A Award, 2020 Boston Public Library Central Branch Philip Johnson Wing Expansion WalkBoston Golden Shoe Award, 2020 Hunting Valley “Peter Pennoyer Architects and Reed Hilderbrand Craft an Art-Filled Oasis” Architectural Digest, January 2020 TOURISTS and The Beyond Surface Travel Award, 2019 The Clark Art Institute Best of the Year: Landscape Architecture, 2015 AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS (ASLA) Duke University West Campus Durham, NC Honor Award for Design, 2018 The Blue Garden Newport, RI Honor Award for Residential Design, 2018 Fundo Tic Toc Patagonia, Chile Award of Excellence for Planning, 2017 Manatuck Stonington CT Honor Award for Design, 2017 AP Farm Crossriver NY Honor Award for Design, 2017 Long Dock Park Beacon, New York Award of Excellence, 2015 Sterling and Francine Clark Art Institute Williamstown, Massachusetts Honor Award, 2015 Houston Arboretum Master Plan Houston, Texas Honor Award in Analysis and Planning 2014 Firm of the Year Award, 2013 Reed Hilderbrand Old Quarry Guilford, Connecticut Honor Award for Residential Design, 2012 Central Wharf Plaza Boston, Massachusetts Honor Award for Design, 2011 Beck House Dallas, Texas Honor Award for Residential Design, 2011 Half-Mile Line West Stockbridge, Massachusetts Honor Award for Residential Design, 2011 The Arnold Arboretum of Harvard University M. Victor & Frances Leventritt Garden Boston, Massachusetts Award of Excellence, 2007 Hither Lane East Hampton, New York Honor Award for Residential Design, 2003 The First Church of Christ, Scientist Boston, Massachusetts Merit Award for Design, 2003 Mount Auburn Cemetery Maple Avenue Interment Sites Cambridge, Massachusetts Merit Award for Design, 2003 Hobart Urban Nature Preserve Troy, Ohio Merit Award for Design, 1999 Institute for Child and Adolescent Development Wellesley, Massachusetts Award of Excellence, 1997 SOCIETY OF COLLEGE AND UNIVERSITY PLANNERS (SCUP) Duke University Campus Drive Durham, North Carolina Excellence in Landscape Architecture – General Design, 2018 Duke University Campus Drive Durham, North Carolina Excellence in Landscape Architecture – Open Space Planning and Design Award, 2014 Duke University Hybrid Landscapes Durham, North Carolina Excellence in Landscape Architecture – Open Space Planning and Design Award 2012 BOSTON SOCIETY OF LANDSCAPE ARCHITECTS (BSLA) Duke University West Campus Durham, NC Merit Award for Design, 2018 The Blue Garden Newport, RI Honor Award for Residential Design, 2018 Betty & Edward Marcus Sculpture Park Austin TX Merit Award for Analysis and Planning, 2017 The Blue Garden Newport RI Honor Award for Design, 2017 Boston Public Library Central Library Boston MA Merit Award for Design, 2017 MacDowell Colony Savidge Library Peterborough NH Merit Award for Design, 2017 Stone Acres Farm Master Plan Stonington CT Merit Award for Analysis and Planning, 2017 Long Dock Park Beacon, New York Award of Excellence, 2015 Sterling and Francine Clark Art Institute Williamstown, Massachusetts Honor Award, 2015 Houston Arboretum Master Plan Houston, Texas Award of Excellence, 2014 Greenlee House Dallas, Texas Honor Award for Residential Design, 2013 MIT North Court and Main Street Cambridge, Massachusetts Honor Award for University Design, 2013 Poetry Foundation Chicago, Illinois Honor Award for Urban Design, 2013 Selected RecognitionPROFILE REED HILDERBRAND PROFILE SELECTED WORKS 1F Relevant Projects Reed Hilderbrand and our consultant team bring thousands of hours of effort on highly relevant projects around the United States. Franklin Park Action Plan City of Boston Parks and Recreation Department Boston, MA Long Dock Park Scenic Hudson Beacon, NY Pier 4 Tishman Speyer Boston MA Houston Arboretum and Nature Center Houston, TX U.S. National Arboretum Washington, D.C. TOURISTS and the Beyond Broder Partners North Adams, MA (Left) Marshcourt Hampshire, England REED HILDERBRAND PROFILE SELECTED WORKS 32 ENGAGEMENT A collaborative process with diverse communities asks them to share how Franklin Park can better serve the city. Franklin Park Action Plan Boston, Massachusetts As the geographic heart of the city of Boston, Franklin Park serves as the meeting ground of the Roxbury, Dorchester, Mattapan, Roslindale and Jamaica Plain neighborhoods, drawing in visitors from throughout the region and around the world. SIZE 527 acres DATES Commenced 2019 DESIGN LEADERSHIP John Kett Kristin Frederickson Lydia Gikas-Cook Danica Liongson DESIGN TEAM Agency Landscape and Planning MASS Design Group Nitsch Engineering Applied Ecological Services ETM Associates ARUP OverUnder REED HILDERBRAND PROFILE SELECTED WORKS 54 Franklin Park MasterPlan Reach Out, Welcome InHow can we improve connections to & through the park? AMERICAN LEGION HIGHWAYFRANKLIN PARK MULTI-UNIT RESIDENTIAL NEIGHBORHOOD FRANKLIN PARK EDGEAMERICAN LEGION HIGHWAY,TYPICAL SECTION1” = 30’ PARK EDGE 2 LANES OF TRAFFICSHARED BIKE LANEPARKING2 LANES OF TRAFFICSHARED BIKE LANE 1 NARROW SIDEWALK AGAINSTSTONE WALL PROVIDESFEW ACCESS POINTS DISPERSED PLAYGROUNDEQUIPMENT INTERUPTSLONG VIEW Focus long views in to reinforce neighborhood-park visual connection URBAN EDGE OPPORTUNITIES OBSTACLES NARROW SIDEWALK AGAINSTSTONE WALL PROVIDES FEWACCESS POINTS INTO PARKDISPERSED PLAYGROUNDEQUIPMENT INTERUPTS LONG VIEW AMERICAN LEGION HIGHWAY DISPERSED PLAYGROUNDEquipment interrupts long view WALLED EDGENarrow sidewalk against stone wall provides few access points OBSTACLES: OPEN VIEWFocus long views to reinforce visual connections between neighborhood & park URBAN EDGEActivate the park edge to invite the community into the park OPPORTUNITIES: 1 2 12 1 2 12 PARK EDGES AND ENTRANCES EDGE PATHCollect pedestrians in a path within the park’s edge FRANKLIN PARK EDGEFOREST HILLS STREET,TYPICAL SECTION (2 of 2)1” = 30’ PEDESTRIANSIDEWALK PEDESTRIANSIDEWALK PARK EDGE FRANKLIN PARK FOREST HILLS STREET JAMAICA PLAIN 1 Pedestrian experience is isolated due to wide house setbacks & screen planting Fence, light and utility polescreate constrained and unfriendly edge. Collect pedestrians in a path within the edge PERIMETER PATH OPPORTUNITIES OBSTACLES ISOLATED PEDESTRIANEXPERIENCE LIGHTING & UTILITY POLES CONSTRICT SIDEWALK CHAIN LINK FENCE CREATES BARRIER AT EDGE FOREST HILLS STREET AND WALNUT AVENUE OBSTACLES:OPPORTUNITIES: ISOLATED EDGEIsolated pedestrian experience due to wide property setbacks, dense plantings, and chain link fence NARROW PASSAGEFence, light, and utility poles create a constrained and unfriendly edge 1 1 1 2 2 1 1 CIRCUIT DRIVE FRANKLIN PARK EDGECIRCUIT DRIVETYPICAL SECTION1” = 30’ 2 LANES OF TRAFFICBIKE LANESPARKING WILLIAM DEVINE GOLF COURSE CIRCUIT DRIVE FRANKLIN PARK STONE WALL CREATES BARRIER TO TRAFFICAND PEDESTRIANS DIFFICULT TO CROSS TRAFFIC WITH FEW CROSSINGS BOULDERS BLOCK CONNECTIONTO PATHWAY ACROSS DRIVE OPPORTUNITIES:OBSTACLES: ROAD BLOCKFast traffic and parked cars create an within the park edge WALLS AND BOULDERSCreate barriers along pathways and interrupt pedestrian circulation MAKE CONNECTIONSAcross the drive at strategic points 1 2 1 2 2 1 1 SEAVER STREET FRANKLIN PARK SEAVER STREET ROXBURY 2 LANES OF TRAFFIC & PARKINGLEDGE 8’-12’ HEIGHT 2 LANES OF TRAFFICBIKE LANE & PARKING FRANKLIN PARK EDGESEAVER STREET,TYPICAL SECTION1” = 30’ PARK EDGE 1 2 3 Few ways to cross thestreet safely and parked cars block storefronts Ledge blocks viewsinto park Foster an environment for escape within the city Use the language and quality of stone to welcome people to the park Unify the park edge through street tree planting URBAN OASIS OPPORTUNITIES OBSTACLES ROCK WALL CHARACTER OF THE STREET LEDGE UNPASSABLEINTO THE PARK ROCK LEDGE PREVENTS ACCESS & VIEWS INTO PARK INCONSISTENT SIDEWALK SAFETY & ADA HAZARD DIFFICULT TO CROSS TRAFFIC WITH FEW CROSSINGS OBSTACLES: ROAD BLOCKFew ways to cross the street safely; narrow sidewalk along park edge ROCK LEDGES AND ZOOBlock views and movement intopark OPPORTUNITIES: URBAN OASISFoster an environment for nature escape within the city ROCK WALLUse stone construction to improve access and welcome people to the park 11 1 1 2 2 1 2 2 2 How do you find your way around the park? Place a pin on your favorite route. WALKING LOOPS ? CIRCUIT DRIVE LOOP BEAR DENS AND LONG CROUCH WOODS PLAYSTEAD ANDOVERLOOK RUINS SCARBORO POND AND HILL HAGBORNE HILLAND THE WILDERNESS AMERICAN LEGION HIG HWAY BLUE HILL AVENUEM O R T O N S T REET SEAVER STREET F O R EST HILLS STREETWALNUT AV EN UE C O LUMBIA ROAD ARBORWAY WILLIAM S S TREE T GLEN R O A D How do you find your way into the park? Place a pin on your most-used entrance. VEHICULAR PEDESTRIAN PERIMETER PATH, SIDEWALKS, AND CROSSINGS PARKING PEDESTRIAN ENTRANCE VEHICULAR ENTRANCE PARK CIRCULATION ?AMERICAN LEGIONHIGHWAYBLUE HILL AVENUEM O R T O N S T REET SEAVER STREET FO R EST HILLSS TRE ETWALNUT AVEN U E C O LUM BIA RO A D ARBORWAY GLEN R O A D WI L L I AM S S T R E E T LONG CROUCH WOODS ENTRANCE FRANKLIN PARK RD. ENTRANCE FRA N K L I N H I L L AVE N U E ELM HILL AVENUEEDGES Strategic, inexpensive transformations to the edges of the parks make them more accessible to the community. TRAFFIC EDGES BUILT EDGES TRAFFIC BUILT VEGETATION/ TOPOGRAPHIC VEGETATION AND TOPOGRAPHIC EDGES VEHICULAR TRAFFIC WALLS LEDGES FENCES STEEP SLOPES VEHICULAR BARRIERS GATES CANOPYENGAGEMENT The Franklin Park Action Plan uses virtual events like the Wonder Walk to engage the community and educate about local ecology. REED HILDERBRAND PROFILE SELECTED WORKS 76 For over a century, Franklin Park has been a lively and beloved center of recreation, gathering, and discovery for the Boston community. Designed by Frederick Law Olmsted as part of the Emerald Necklace, Franklin Park remains Boston’s largest green space. The 527 acre park is home to the Franklin Park Zoo, Shattuck Hospital, as well as many recreation areas and playgrounds. In 2019, the city of Boston committed $28,000,000 to restore the park, including a $5,000,000 endowment for future maintenance. Reed Hilderbrand supported by MASS Design, Agency and an interdisciplinary team embarked on a planning process to study the park’s current strengths and potential improvements, including its landscape health, relationship to adjacent communities, and uses. The objective was to make an urban space that is resilient, beautiful and welcoming to Bostonians and visitors alike. The team worked closely with the surrounding community to determine how Franklin Park could better engage and serve its visitors. The resulting Action Plan sets forth a sustainable future for Franklin Park. 2" decomposing leaves 4" granular structure. some roots 9" fine sandy loam, some roots 14" gravelly fine sandy loam, few roots MANY PLACES IN ONE PLACE El Parquesito Play Area Circuit PathAmerican Legion Play Area William J. Devine William J. Devine Golf Course Golf Course Refectory Hill Tiffany Moore Play Area The Bear Dens The Playstead White White StadiumStadium Scarboro Hill Schoolmaster Hill Shattuck Picnic Grove Ellicottdale Scarboro Pond Overlook Ruins 99 Steps The Wilderness The Franklin The Franklin Park ZooPark Zoo Shattuck Shattuck HospitalHospital Maintenance Maintenance YardYard Hagborne Hill Ellicott Arch Ellicott Stream Abbotswood William J. Devine William J. Devine ClubhouseClubhouse Valley Gates Glen Road REED HILDERBRAND PROFILE SELECTED WORKS 98 SOUTH SHORE: MEADOWS, WETLANDS, AND RIVER ADVENTURES Long Dock Park Beacon, New York On a spur of rugged land reaching out into the Hudson, this regional park recuperates a neglected site into a resilient landscape for first- hand contact with the river through recreation, art installations, and environmental education. Realities of site remediation and funding required strategic implementation in multiple phases over more than a decade. SIZE 23 acres DATES Commenced 2003 Phase 1 complete 2014 Phase 2 complete 2019 AWARDS 2015 ASLA Award of Excellence 2015 BSLA Honor Award 2013 3-Star SITES Certification 2012 AIA Honor Award for Architecture 2012 NYSAIA Merit Award for Architecture 2012 Citation for Design, NYC AIA DESIGN LEADERSHIP Gary Hilderbrand Chris Moyles John Grove DESIGN TEAM Architecture Research Office (ARO) Patkau Architects Handel Architects McClaren Engineers REED HILDERBRAND PROFILE SELECTED WORKS 1110 PARK ARCHITECTURE The adaptive re-use of a Historic Barn as Education Center, Kayak Pavilion and Launch, and Events Pavilion at Long Dock support seasonal program, regular events, and daily life. NORTH SHORE: EVENTS AND GATHERING After remediation efforts to recover the site from a century of industrial use, Long Dock is a major public space destination within the Hudson Valley. REED HILDERBRAND PROFILE SELECTED WORKS 1312 Formerly an industrial railroad siding and hazardous dumping site, Long Dock Park has been transformed into a healthy, resilient parkland that redefines the Hudson Valley’s new embrace of its waterfronts. The project’s first phase, opened in 2009, included a board-walk and a site-specific work by the artist George Trakas sponsored by the Dia Foundation. The next phase, completed in 2011, saw construction of two buildings, both by ARO: an arts and environmental education center renovated from Long Dock’s historic red barn and a new pavilion for kayak storage and rentals was constructed at the center of the cove. Arcing circulation paths and tall, crested landforms distinguish the park landscape itself, framing views of the mountains and the Hudson River. Following the opening of the award-winning first phase of parkland in 2014, a second phase of amenities was commissioned in 2016 and delivered in 2019. Long Dock certified as a three-start Sustainable SITES project in 2014. Landscape strategies relating the land to the river define experiences across the site. Low wetlands help the site absorb and filter water while high berms resist flooding to protect circulation and buildings. REED HILDERBRAND PROFILE SELECTED WORKS 1514 PLANTINGS Pier 4Boston, Massachusetts The most prominent undeveloped site in Boston’s emerging Seaport District, Pier 4’s landscape invites visitors to the waterfront with a variety of tectonic operations—cut, fold, project, lift—framed by plantings and a novel streetscape. SIZE 1 acre park 3 acres streetscape, plaza DATES 2014-2019 DESIGN LEADERSHIP Gary Hilderband, Principal Eric Kramer, Principal-in-Charge Elizabeth Randall, Project Manager John Fishback, Associate Stephanie Hsia, Designer TEAM Tishman Speyer SHoP Architects Elkus Manfredi Architects REED HILDERBRAND PROFILE SELECTED WORKS 1716 The wood deck folds down near the end of the pier, inviting people closer to the water and to the edge of the filled pier and revetment, providing a unique perspective of the pier and views of the harbor. TIDAL TERRACES CONCEPTUAL REFERENCE REED HILDERBRAND PROFILE SELECTED WORKS 1918 Pier 4 is a place unique within Boston’s waterfront. Simultaneously connected to and set apart from Boston’s emerging Innovation District, this pier park capitalizes on panoramic views, an intimacy with the elements, and close proximity to cultural and civic landmarks. For two centuries Boston has built, repaired, rebuilt, and extended its waterfront—all of which is revealed in the Pier 4 landscape. In a city that prizes its industrial heritage, Pier 4’s landscape is respectful and contextually sensitive. In a neighborhood rapidly embracing the culture and commerce of the twenty-first century, Pier 4’s landscape presents an innovative tectonic vocabulary to strengthen Boston’s social and physical infrastructure. Pier 4 offers direct engagement with the Boston waterfront. Visitors float out over the Harbor. They step down to the water’s edge. They climb up to a panoramic promontory. Pier 4 invites visitors and residents to experience the dynamic waterfront in ways found nowhere else along the harbor edge—to be suspended over water on two sides, to step down to the water, to ascend to a panoramic overlook. Materials, site furniture, trees, planting palette— coordinated with and integrated into the residential building—all signal an world-class contemporary environment. RESILIENCE: INTEGRATED APPROACH TO EDGE CONDITIONS ELEVATED LAWN - WAVE BREAK - STORM SURGE PROTECTION NATIVE VEGETATION - WIND BREAK - WATER ABSORPTION - STORMWATER TREATMENT EMERGENT PLANTING -STORMWATER TREATMENT - NATIVE COASTAL PLANTING NATIVE VEGETATION - STORMWATER UPTAKE SEASTEPS - TIDAL REGISTRATION - WAVE ENERGY DISSIPATION SLOPED REVETMENT (300’) -WAVE ENERGY DISSAPATION RESILIENCE INTEGRATED APPRACH TO EDGE CONDITIONS REED HILDERBRAND PROFILE SELECTED WORKS 2120 E X I S T I N G C O NDITION S O P T I M U M L O C A T I O N S B Y E C O L O G Y Md - Verland Silty Clay Loam Soil Flat Or Dimpled Zones Slopes Under 1% Suitable Prairie/savannah (49%) Bn-bissonnet Very Fine Sandy Loam Soil Slopes Over 1% Suitable Pine/hardwood Forest (17%) Bn-bissonnet Very Fine Sandy Loam Soil Slopes Under 1% Suitable Bottomland Forest (15%) Bn-bissonnet Very Fine Sandy Loam Soil Md- Verland Silty Clay Loam Flat Or Dimpled Zones Suitable Bog (14%) Bn-bissonnet Very Fine Sandy Loam Soil Md- Verland Silty Clay Loam Pimples Suitable Mottes (3%) Atb-atasco Fine Sandy Loam Topography: 61 Ft. And Above 8 FT. FLOW Bayou/tributary Suitable Riparian (31%) Prairie / Savannah 49%17%15%14%3%31% Pine / Hardwood Forest Bottomland Forest Riparian Bog Motte Md- Verland Silty Clay Loam Soil Flat or Dimpled Zones Pimples Slopes Under 1% Suitable Prairie/Savannah (49%) Atb-atasco Fine Sandy Loam Bn-Bissonnet Very Fine Sandy Loam Soil Suitable Pine/Hardwood Forest (17%) Suitable Bottomland Forest (15%) Suitable Mottes (3%) Suitable Bog (14%) Flow Bayou/Tributary Suitable Riparian (31%) LANDSCAPE CHARACTER ALTERNATIVES EXISTING SPACIAL ANALYSIS Pond/Bog – 1.5% Prairie – 3.5% Savannah – --% Woodland (Disturbed) – 65% Riparian – 30% Pond/Bog – 2% Prairie – 19% Savannah – 15% Woodland – 34% Riparian – 30% Pond/Bog – 3% Prairie – 27% Savannah – 21% Woodland – 16% Riparian – 31% Pond/Bog – 3% Prairie – 23% Savannah – 17% Woodland – 126% Riparian – 31% CLEARINGS IN THE WOODLAND B WOODLAND GROVES IN PRAIRIE/SAVANNAH C WOODLAND CORRIDORS Houston Arboretum & Nature CenterHouston, Texas This planning effort re-framed the Arboretum’s mission in response to climate change. It prepares a vision for a dramatically different landscape and visitor experience. Circulation, open spaces, and new program buildings engage the Arboretum’s sense of place. SIZE 155 acres DATES Commenced 2012 AWARDS 2014 Honor Award, ASLA 2014 Honor Award, Texas ASLA 2014 Award of Excellence, BSLA DESIGN LEADERSHIP Douglas Reed, Partner Joseph James, Project Manager DESIGN TEAM Design Workshop, ETM Associates, Lady Bird Johnson Wildflower Center, Dr. Todd Watson REED HILDERBRAND PROFILE SELECTED WORKS 2322 The site was designed to withstand flooding Glade North Facing Slope Shelf Ravine Channel Shelf South Facing Slope Evergreen Buffer Bog/pond 3% Prairie 23% Savannah 17% Woodland 26% Riparian 31% Proposed Buildings Existing Visitor’s Center Education Loop Trails Woodland Trails Riparian Trails + Canopy Walk Savannah Trails Proposed Arboretum Drive ECOLOGICAL ZONES CIRCULATION NETWORK INTERPRETING AND EXPERIENCING A COLLECTION OF ECOLOGIES REED HILDERBRAND PROFILE SELECTED WORKS 2524 Education loop walking trails The Houston Arboretum and Nature Center lies within the historic Hare and Hare-designed Memorial Park, one of the nation’s largest urban parks. Sudden and significant tree mortality, related to hurricanes and drought over recent years, has altered the character and health of the site. Reed Hilderbrand, working with Design Workshop, performed a forensic investigation of existing soils, topography, hydrology, and the remaining vegetation to form the basis of a landscape design that develops resilient and sustainable ecologies on the site—meadow, savannah, forest, wetland, and bayou. The plan incorporates a new visitor center, education pavilions, drives and parking, and a network of paths, sited to maximize the visitor’s experience of the distinct character of the landscape, while preserving sensitive ecological areas. Rendered view of the proposed landscape Education stations provide shade and information about restored ecologies REED HILDERBRAND PROFILE SELECTED WORKS 2726 LEGACY AND AN EMERGING CITY Originating as an agricultural estate at the edge of the District of Columbia, today the Arboretum stewards a remarkable range of landscape character within a rapidly changing city. It is at once a place of historical significance and a site to experience relevant ecological precedents that could inform the Distrct’s future. United States National Arboretum Core Framework PlanWashington, District of Columbia The United States National Arboretum will redevelop its Core landscape to give greater expression to its mission — connecting people to plants in one of the Capitol’s greatest open spaces — according to a vision that capitalizes on the cultural and ecological heritage of its 446- acre property, and sets forth practical, attainable recommendations for a sustainable future. SIZE 446 acres DATES 2017-Present LEADERSHIP Douglas Reed Joe James Aaron Hernandez TEAM Friends of the National Arboretum U.S. Department of Agriculture REED HILDERBRAND PROFILE SELECTED WORKS 2928 MASTER PLANREED HILDERBRAND FEBRUARY 2018 ARBORETUM CORE Proposed WELCOME NEIGHBORS DISTRIBUTE PARKING MANAGE VEGETATION FOR VIEWS CELEBRATE WETLAND ECOLOGYEXTEND AND CONNECT PATHS ACTIVATE BACK OF HOUSE ALIGN DRIVES, TOPOGRAPHYAND VEGETATION MASTER PLANREED HILDERBRAND FEBRUARY 2018 ARBORETUM CORE Existing EXISTING PROPOSED REED HILDERBRAND FEBRUARY 2018 EXPERIENCE Proposed Vehicular Loops and Landscape Character DENDRITIC RAVINESWOODLAND HILLSROLLING MIDLANDSVEH. CIRCULATIONNATIONAL BOXWOOD COLLECTIONFRIENDSHIP GARDENAZALEA COLLECTIONSINTRODUCTION GARDENNATIONAL BONSAI AND PENJING MUSEUMNATIONAL HERB GARDENFLOWERING TREE COLLECTION AND WALKNATIONAL GROVE OF STATE TREESFERN VALLEY (NATIVE PLANT COLLECTION)WASHINGTON YOUTH GARDENHOLLY AND MAGNOLIA COLLECTIONS GOTELLI DWARF AND SLOW-GROWING CONIFER COLLECTION DOGWOOD COLLECTIONS ASIAN COLLECTIONS 1234567891011 12 13 14 15 16 FLOWERING TREE COLLECTION HAMAMELIS COLLECTION PRUNUS COLLECTION17 FIR COLLECTION18 MAPLE COLLECTION19 COLLECTIONS VOID EXISTING VEHICULAR CIRCULATION PROPOSED ROAD CIRCULATION (1937) PROPOSED ROAD CIRCULATION (1937) RIPARIANHILLTOP RIPARIANHILLTOP VEHICULAR CIRCULATION PROPOSED ROAD CIRCULATION (1937) EXISTING VEHICULAR CIRCULATION RIPARIANHILLTOP EXISTING VEHICULAR CIRCULATION 1952 VEHICULAR CIRCULATION 1952 VEHICULAR CIRCULATION RIPARIANHILLTOP EXISTING VEHICULAR CIRCULATION 1960 VEHICULAR CIRCULATION 1960 VEHICULAR CIRCULATION RIPARIANHILLTOP COLLECTIONS PRIMARY VEHICULAR CIRCULATION PRIMARY VEHICULAR COLLECTION CIRCULATION COLLECTIONS PRIMARY VEHICULAR COLLECTION CIRCULATION COLLECTIONS PRIMARY VEHICULAR COLLECTION CIRCULATION PRIMARY VEHICULAR COLLECTION CIRCULATION FOLLOWING TOPO RIPARIAN HILLTOP MEADOW EXISTING BUILDINGS PROPOSED BUILDINGS PARKING TERRACE RESEARCH / DISPLAY FIELDS SERVICE COURT MEADOW PARKING PEDESTRIAN CIRCULATION LAWN EVERGREEN GROUNDCOVER VEHICULAR CIRCULATION GARDEN OTHER VEGETATION - 39.7 ACRESUSNA CORE AREA - 109 ACRESUSNA SITE - 446 ACRESORCHARD / NURSERY - 33.2 ACRESUSNA CORE AREA - 109 ACRESUSNA SITE - 446 ACRESFOREST COVERUSNA CORE AREAUSNA SITEMARSHWATERORCHARD/NURSERYROAD/PATHMEADOW FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ORCHARD/NURSERY ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE WATER ORCHARD/NURSERY PATH/ROAD MEADOW AZALEA ENTRY COURT EVERGREEN HEDGELAWN MEADOW WATER ORCHARD/NURSERYOFF LIMITS TO PUBLIC LOST LANDSCAPE RAVINE VEGETATION TREES IN LAWNDISPLAY GARDENSTURF/GRASSES COLLECTIONWOODLANDPOLLINATOR GARDENSBONSAI GARDENSPERENNIAL COLLECTIONSFRIENDSHIP GARDENADMINISTRATION GARDENSAZALEA ENTRY COURTFLOWERING TREE WALKCOLLECTION LAWN PRIMARY VEHICULAR SERVICE VEHICULAR PARKING PARKING ACCESS DROP-OFF AREAS MULCH/GRAVEL PATHS ENTRY ASPHALT PATHS LAWN/MOWN PATHS PRIMARY VEHICULAR SERVICE VEHICULAR PARKING ACCESS LAWN/MOWN PATHS MULCH/GRAVEL PATHS ASPHALT PATHS EXISTING PARKING - APPROX 609 SPACESAPPROX 6.73 ACRES - IMPERVIOUS PARKINGAPPROX 20.24 ACRES - IMPERVIOUS ROADSAPPROX 4.04 ACRES - IMPERVIOUS BRICKYARDAPPROX 3.81 ACRES - IMPERVIOUS BUILDING FOOTPRINTSAPPROX 4.85 ACRES - IMPERVIOUS PATHS/PADS/ETC.EXISTING ROADS POTENTIAL PARKING - 645 SPACES EXISTING PARKING - 609 SPACES EXISTING ROADS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS EXISTING MULCH/GRAVEL PATHS PROPOSED TRANSFORMATION OF ROADS TO PATH EXISTING LAWN/MOWN PATHS PROPOSED MULCH/GRAVEL PATHS PROPOSED ROADS EXISTING ASPHALT PATHSPROPOSED ASPHALT PATHSEXISTING MULCH/GRAVEL PATHS PROPOSED TRANSFORMATION OF ROADS TO TRAILS OPEN TO SERVICE EXISTING LAWN/MOWN PATHS PROPOSED MULCH/GRAVEL PATHS POTENTIAL PARKING ~ 635 SPACES POTENTIAL MEADOW PARKING ~ 676 SPACES/5 ACRES ALL EXISTING PARKING - 609 SPACES ~26 ACRES - EXISTING IMPERVIOUS ROADS & PARKING ~17 ACRES - POTENTIAL IMPERVIOUS ROADS & PARKING POTENTIAL ASPHALT PARKING - 0.5 ACRES POTENTIAL MEADOW / GRAVEL PARKING - 7.25 ACRES ~26 ACRES - EXISTING IMPERVIOUS ROADS & PARKING ~17 ACRES - POTENTIAL IMPERVIOUS ROADS & PARKING LAWN/MOWN PATHS MULCH/GRAVEL PATHS ASPHALT PATHS PED. CIRCULATION GAP - 172 ACRES PED. CIRCULATION END POINT FIRST TIME VISITORHORTICULTURAL ENTHUSIASTNEIGHBORHOOD 'PARK' USERWEEKEND PICNIC/RIVER ACCESS RIPARIAN WOODLAND MEADOW AGRARIAN GARDENS VEHICULAR CIRCULATION RIPARIAN HILLTOPVEHICULAR CIRCULATIONROAD DIRECTIONPROPOSED ENTRANCE LOCATIONSEVERGREEN HEDGEMEADOWWATERORCHARD/NURSERYDISPLAY GARDENSWOODLANDBONSAI GARDENSADMINISTRATION GARDENSAZALEA ENTRY COURT EXISTING MULCH/GRAVEL PATHS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS PROPOSED TRANSFORMATION OF ROADS TO TRAILS OPEN TO SERVICE PROPOSED MULCH/GRAVEL PATHS PROPOSED GARDENS PROPOSED PARKING PROPOSED ROADS ORGANIZATIONAL GRID USNA CORE AREA - 109 ACRESUSNA SITE - 446 ACRESOTHER ARBORETAUSNA SITEUSNA CORE AREA MAJOR COLLECTIONS MINOR COLLECTIONS COLLECTIONS GAP EXISTING PARKING - 291 SPACES 22 ACRES - IMPERVIOUS ROADS & PARKING PROPOSED PARKING - 318 SPACES TOTAL PARKING - 609 SPACES PROPOSED LOOP DRIVE PARKING - 635 SPACES 17 ACRES - IMPERVIOUS ROADS & PARKING PROPOSED MEADOW PARKING - 318 SPACES TOTAL PARKING - 1,084 SPACES EXISTING ADMIN PARKING - 131 SPACES PROPOSED STAFF PARKING - 42 SPACES 17 ACRES - IMPERVIOUS ROADS & PARKING EXISTING ADMIN PARKING - 131 SPACES PROPOSED MEADOW/GRAVEL PARKING - 503 SPACES TOTAL PARKING - 676 SPACES TIER 1: PRIMARY DRIVE - 2 LANES/WAY (24') TIER 2: PASTORAL LOOP DRIVE - 1 LANE/WAY (12') WITH PARALLEL PARKING (8') TIER 3: SERVICE CONNECTORS (18' - 20') TIER 4: PAVED TRAILS OPEN TO SERVICE (12') 1 2 3 4 ENTRY/EXIT AT BLADENSBURG MT. HAMILTON WOODLAND DRIVE MEADOW EXPANSE AT CORE CAMPUS ARRIVAL 1 2 3 ENTRY/EXIT AT MARYLAND AVE MEADOW EXPANSE AT CORE CAMPUS ARRIVAL EVENT AREAS EVENT PAVED PARKING EVENT MEADOW/OVERFLOW PARKING VISITOR - INTERIOR VISITOR - EXTERIOR ADMIN/RESEARCH/SERVICE - EXTERIOR VISITOR - PARKING ADMIN/RESEARCH/SERVICE - PARKING HYBRID - EXTERIOR HYBRID - INTERIOR CIRCULATION ADMIN/RESEARCH/SERVICE - INTERIOR VISITOR - ARRIVAL COURT VISITOR - GARDEN PROMENADE RELOCATE PROPOSED PARALLEL PARKING - APPROX 523 SPACES A 10.58 ACRE REDUCTION IN PAVING APPROX 1.81 ACRES - IMPERVIOUS PARKING APPROX 17.09 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 4.33 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 1.81 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 5.12 ACRES - PERVIOUS PARKING PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED CAMPUS PARKING - APPROX 228 SPACES EXISTING PARKING - APPROX 291 SPACESA 4.17 ACRE REDUCTION IN PAVING APPROX 2.56 ACRES - IMPERVIOUS PARKING APPROX 20.24 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 3.81 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 4.85 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 4.44 ACRES - PERVIOUS PARKING EXISTING ROADS PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED PARALLEL/CAMPUS PARKING - APPROX 751 SPACES A 9.92 ACRE REDUCTION IN PAVING APPROX 2.48 ACRES - IMPERVIOUS PARKING APPROX 17.09 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 4.33 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 1.81 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 5.12 ACRES - PERVIOUS PARKING PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED SATELLITE PARKING - APPROX 119 SPACES STAFF PARKING - APPROX 100 SPACES CORE VISITOR PARKING - APPROX 180 SPACES EVENT MEADOW PARKING - APPROX 320 SPACES EVENT PARALLEL PARKING - APPROX 280 SPACES SATELLITE LOTS - APPROX 135 SPACES PARALLEL PARKING - APPROX 155 SPACES EXISTING ROAD TO REMOVE - 3.29 LINEAR MI EXISTING ROAD TO REMAIN - 6.61 LINEAR MI NEW ROAD - 2.29 LINEAR MI 0'200'100' 0'400'200' MEADOW EXISTING BUILDINGS PROPOSED BUILDINGS PARKING TERRACE RESEARCH / DISPLAY FIELDS SERVICE COURT MEADOW PARKING PEDESTRIAN CIRCULATION LAWN EVERGREEN GROUNDCOVER VEHICULAR CIRCULATION GARDEN 3 CAMPUS ARRIVAL ADMIN/RESEARCH/SERVICE - EXTERIOR ADMIN/RESEARCH/SERVICE - PARKING ADMIN/RESEARCH/SERVICE - INTERIOR DENDRITIC RAVINES WOODLAND HILLS ROLLING MIDLANDS VEH. CIRCULATION NATIONAL BOXWOOD COLLECTION FRIENDSHIP GARDEN AZALEA COLLECTIONS INTRODUCTION GARDEN NATIONAL BONSAI AND PENJING MUSEUM NATIONAL HERB GARDEN FLOWERING TREE COLLECTION AND WALK NATIONAL GROVE OF STATE TREES FERN VALLEY (NATIVE PLANT COLLECTION) WASHINGTON YOUTH GARDEN HOLLY AND MAGNOLIA COLLECTIONS GOTELLI DWARF AND SLOW-GROWING CONIFER COLLECTION DOGWOOD COLLECTIONS ASIAN COLLECTIONS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 FLOWERING TREE COLLECTION HAMAMELIS COLLECTION PRUNUS COLLECTION17 FIR COLLECTION18 MAPLE COLLECTION19 COLLECTIONS VOID EXISTING VEHICULAR CIRCULATION PROPOSED ROAD CIRCULATION (1937) PROPOSED ROAD CIRCULATION (1937) RIPARIANHILLTOP RIPARIANHILLTOP VEHICULAR CIRCULATION PROPOSED ROAD CIRCULATION (1937) EXISTING VEHICULAR CIRCULATION RIPARIANHILLTOP EXISTING VEHICULAR CIRCULATION 1952 VEHICULAR CIRCULATION 1952 VEHICULAR CIRCULATION RIPARIANHILLTOP EXISTING VEHICULAR CIRCULATION 1960 VEHICULAR CIRCULATION 1960 VEHICULAR CIRCULATION RIPARIANHILLTOP COLLECTIONS PRIMARY VEHICULAR CIRCULATION PRIMARY VEHICULAR COLLECTION CIRCULATION COLLECTIONS PRIMARY VEHICULAR COLLECTION CIRCULATION COLLECTIONS PRIMARY VEHICULAR COLLECTION CIRCULATION PRIMARY VEHICULAR COLLECTION CIRCULATION FOLLOWING TOPO RIPARIAN HILLTOP MEADOW EXISTING BUILDINGS PROPOSED BUILDINGS PARKING TERRACE RESEARCH / DISPLAY FIELDS SERVICE COURT MEADOW PARKING PEDESTRIAN CIRCULATION LAWN EVERGREEN GROUNDCOVER VEHICULAR CIRCULATION GARDEN OTHER VEGETATION - 39.7 ACRES USNA CORE AREA - 109 ACRES USNA SITE - 446 ACRES ORCHARD / NURSERY - 33.2 ACRES USNA CORE AREA - 109 ACRES USNA SITE - 446 ACRES FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ORCHARD/NURSERY ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE MARSH WATER ORCHARD/NURSERY ROAD/PATH MEADOW FOREST COVER USNA CORE AREA USNA SITE WATER ORCHARD/NURSERY PATH/ROAD MEADOW AZALEA ENTRY COURT EVERGREEN HEDGE LAWN MEADOW WATER ORCHARD/NURSERY OFF LIMITS TO PUBLIC LOST LANDSCAPE RAVINE VEGETATION TREES IN LAWN DISPLAY GARDENS TURF/GRASSES COLLECTION WOODLAND POLLINATOR GARDENS BONSAI GARDENS PERENNIAL COLLECTIONS FRIENDSHIP GARDEN ADMINISTRATION GARDENS AZALEA ENTRY COURT FLOWERING TREE WALK COLLECTION LAWN PRIMARY VEHICULAR SERVICE VEHICULAR PARKING PARKING ACCESS DROP-OFF AREAS MULCH/GRAVEL PATHS ENTRY ASPHALT PATHS LAWN/MOWN PATHS PRIMARY VEHICULAR SERVICE VEHICULAR PARKING ACCESS LAWN/MOWN PATHS MULCH/GRAVEL PATHS ASPHALT PATHS EXISTING PARKING - APPROX 609 SPACES APPROX 6.73 ACRES - IMPERVIOUS PARKING APPROX 20.24 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 3.81 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 4.85 ACRES - IMPERVIOUS PATHS/PADS/ETC. EXISTING ROADS POTENTIAL PARKING - 645 SPACES EXISTING PARKING - 609 SPACES EXISTING ROADS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS EXISTING MULCH/GRAVEL PATHS PROPOSED TRANSFORMATION OF ROADS TO PATH EXISTING LAWN/MOWN PATHS PROPOSED MULCH/GRAVEL PATHS PROPOSED ROADS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS EXISTING MULCH/GRAVEL PATHS PROPOSED TRANSFORMATION OF ROADS TO TRAILS OPEN TO SERVICE EXISTING LAWN/MOWN PATHS PROPOSED MULCH/GRAVEL PATHS POTENTIAL PARKING ~ 635 SPACES POTENTIAL MEADOW PARKING ~ 676 SPACES/5 ACRES ALL EXISTING PARKING - 609 SPACES ~26 ACRES - EXISTING IMPERVIOUS ROADS & PARKING ~17 ACRES - POTENTIAL IMPERVIOUS ROADS & PARKING POTENTIAL ASPHALT PARKING - 0.5 ACRES POTENTIAL MEADOW / GRAVEL PARKING - 7.25 ACRES ~26 ACRES - EXISTING IMPERVIOUS ROADS & PARKING ~17 ACRES - POTENTIAL IMPERVIOUS ROADS & PARKING LAWN/MOWN PATHS MULCH/GRAVEL PATHS ASPHALT PATHS PED. CIRCULATION GAP - 172 ACRES PED. CIRCULATION END POINT FIRST TIME VISITOR HORTICULTURAL ENTHUSIAST NEIGHBORHOOD 'PARK' USER WEEKEND PICNIC/RIVER ACCESS RIPARIAN WOODLAND MEADOW AGRARIAN GARDENS VEHICULAR CIRCULATION RIPARIAN HILLTOP VEHICULAR CIRCULATION ROAD DIRECTION PROPOSED ENTRANCE LOCATIONS EVERGREEN HEDGE MEADOW WATER ORCHARD/NURSERY DISPLAY GARDENS WOODLAND BONSAI GARDENS ADMINISTRATION GARDENS AZALEA ENTRY COURT EXISTING MULCH/GRAVEL PATHS EXISTING ASPHALT PATHS PROPOSED ASPHALT PATHS PROPOSED TRANSFORMATION OF ROADS TO TRAILS OPEN TO SERVICE PROPOSED MULCH/GRAVEL PATHS PROPOSED GARDENS PROPOSED PARKING PROPOSED ROADS ORGANIZATIONAL GRID USNA CORE AREA - 109 ACRES USNA SITE - 446 ACRES OTHER ARBORETA USNA SITE USNA CORE AREA MAJOR COLLECTIONS MINOR COLLECTIONS COLLECTIONS GAP EXISTING PARKING - 291 SPACES 22 ACRES - IMPERVIOUS ROADS & PARKING PROPOSED PARKING - 318 SPACES TOTAL PARKING - 609 SPACES PROPOSED LOOP DRIVE PARKING - 635 SPACES 17 ACRES - IMPERVIOUS ROADS & PARKING PROPOSED MEADOW PARKING - 318 SPACES TOTAL PARKING - 1,084 SPACES EXISTING ADMIN PARKING - 131 SPACES PROPOSED STAFF PARKING - 42 SPACES 17 ACRES - IMPERVIOUS ROADS & PARKING EXISTING ADMIN PARKING - 131 SPACES PROPOSED MEADOW/GRAVEL PARKING - 503 SPACES TOTAL PARKING - 676 SPACES TIER 1: PRIMARY DRIVE - 2 LANES/WAY (24') TIER 2: PASTORAL LOOP DRIVE - 1 LANE/WAY (12') WITH PARALLEL PARKING (8') TIER 3: SERVICE CONNECTORS (18' - 20') TIER 4: PAVED TRAILS OPEN TO SERVICE (12') 1 2 3 4 ENTRY/EXIT AT BLADENSBURG MT. HAMILTON WOODLAND DRIVE MEADOW EXPANSE AT CORE CAMPUS ARRIVAL 1 2 3 ENTRY/EXIT AT MARYLAND AVE MEADOW EXPANSE AT CORE CAMPUS ARRIVAL EVENT AREAS EVENT PAVED PARKING EVENT MEADOW/OVERFLOW PARKING VISITOR - INTERIOR VISITOR - EXTERIOR ADMIN/RESEARCH/SERVICE - EXTERIOR VISITOR - PARKING ADMIN/RESEARCH/SERVICE - PARKING HYBRID - EXTERIOR HYBRID - INTERIOR CIRCULATION ADMIN/RESEARCH/SERVICE - INTERIOR VISITOR - ARRIVAL COURT VISITOR - GARDEN PROMENADE RELOCATE PROPOSED PARALLEL PARKING - APPROX 523 SPACES A 10.58 ACRE REDUCTION IN PAVING APPROX 1.81 ACRES - IMPERVIOUS PARKING APPROX 17.09 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 4.33 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 1.81 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 5.12 ACRES - PERVIOUS PARKING PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED CAMPUS PARKING - APPROX 228 SPACES EXISTING PARKING - APPROX 291 SPACES A 4.17 ACRE REDUCTION IN PAVING APPROX 2.56 ACRES - IMPERVIOUS PARKING APPROX 20.24 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 3.81 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 4.85 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 4.44 ACRES - PERVIOUS PARKING EXISTING ROADS PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED PARALLEL/CAMPUS PARKING - APPROX 751 SPACES A 9.92 ACRE REDUCTION IN PAVING APPROX 2.48 ACRES - IMPERVIOUS PARKING APPROX 17.09 ACRES - IMPERVIOUS ROADS APPROX 4.04 ACRES - IMPERVIOUS BRICKYARD APPROX 4.33 ACRES - IMPERVIOUS BUILDING FOOTPRINTS APPROX 1.81 ACRES - IMPERVIOUS PATHS/PADS/ETC. APPROX 5.12 ACRES - PERVIOUS PARKING PROPOSED MEADOW PARKING - APPROX 318 SPACES PROPOSED SATELLITE PARKING - APPROX 119 SPACES STAFF PARKING - APPROX 100 SPACES CORE VISITOR PARKING - APPROX 180 SPACES EVENT MEADOW PARKING - APPROX 320 SPACES EVENT PARALLEL PARKING - APPROX 280 SPACES SATELLITE LOTS - APPROX 135 SPACES PARALLEL PARKING - APPROX 155 SPACES EXISTING ROAD TO REMOVE - 3.29 LINEAR MI EXISTING ROAD TO REMAIN - 6.61 LINEAR MI NEW ROAD - 2.29 LINEAR MI 0'200'100' 0'400'200' MEADOW EXISTING BUILDINGS PROPOSED BUILDINGS PARKING TERRACE RESEARCH / DISPLAY FIELDS SERVICE COURT MEADOW PARKING PEDESTRIAN CIRCULATION LAWN EVERGREEN GROUNDCOVER VEHICULAR CIRCULATION GARDEN 3 CAMPUS ARRIVAL ADMIN/RESEARCH/SERVICE - EXTERIOR ADMIN/RESEARCH/SERVICE - PARKING ADMIN/RESEARCH/SERVICE - INTERIOR 0'400'200' LANDCAPE CHARACTER Visitor circulation through the Arboretum today privileges the automobile. Expanded circulation proposed here frames experience of woodland hills, rolling midlands, dendritic lowland rambles. REED HILDERBRAND PROFILE SELECTED WORKS 3130 Reed Hilderbrand’s Core Framework Plan recognizes the Arboretum’s distinguished landscape legacy and its preeminent reputation as the fundamental basis of its institutional identity and its educational offerings. The proposed visitor experience is redirected as a sequence from new entry at the Bladensberg Road urban thoroughfare through site features that descend from its history as a farm in the 19th century and earlier, to its decades of development as a renowned scientific research facility focused on agriculture. A honed vehicular and pedestrian circulation system establishes clarity, hierarchy, and wayfnding to the experience while reducing the amount of impervious pavement on the site. The new system brings visitors to expanded collections and visitor services at the Core, and to a myriad of new outlying destinations across the property’s uplands, midlands, and dendritic ravines. Strategic investment in the Core’s modernist compound provide opportunities to develop a visitor’s center as an efficient, practical center of energy on the property where staff, volunteers, and visitors co-mingle to learn about plants, historic and new research findings, and stewardship and sustainability practices in today’s world. PROPOSED CORE ELLIPSE FLOWERING TREE WALK EXPANDED LOOP DRIVE WASHINGTON YOUTH GARDEN “ORCHARD” OF FLOWERING TREES RESEARCH AND ADMINISTRATION NATIONAL HERB GARDEN REED HILDERBRAND PROFILE SELECTED WORKS 3332 NEW ADVENTURES The porch at TOURISTS is a place for guests and neighbors to meet for meals, refreshment, and events. The porch is also a trailhead for departures into the Beyond. Hikers cross a wooden suspension bridge at the edge of the TOURISTS site. TOURISTS Hotel & The Beyond Master PlanNorth Adams, Massachusetts SIZE 72 acres CONSTRUCTION VALUE $11,000,000 (Total project) $2,000,000 (Landscape) STATUS Commenced 2016 Phase 1: Tourists completed 2018 DESIGN LEADERSHIP Douglas Reed Jeremy Martin Jackson Plumlee RECOGNITION Winner, 2019 Surface Travel Awards This boutique hotel above the Hoosic River is the first phase of 72-acre master plan created for a consortium of entrepreneurs with backgrounds in music, publishing, and hospitality who have come together around a mission to inspire renewal of the rich cultural and natural resources found in the Berkshires as a means to restoring sustainable, equitable prosperity for the region. REED HILDERBRAND REED HILDERBRAND PROFILE SELECTED WORKS 3534 The landscape at TOURISTS establishes a threshold between a crisp, minimalist hospitality and rugged adventures in north Berkshire County’s industrial and environmental heritage. The 48-room hotel is situated along historic Route 2 in North Adams, greeting visitors and locals between cultural anchors The Clark Art Institute and MASS MoCA. The project is the first phase in an expansive, site-specific enterprise that will include a performance venue curated by Wilco bassist John Stirratt and a new restaurant led by James Beard-winner Courtney Burns. At TOURISTS, specifically, Reed Hilderbrand carved away decades of junkfill to rescue adjacent wetlands and re-established the native river bluff embankment, creating programmable spaces within the site and mitigating noise from Route 2. A salt-water pool is set within the landform to create a unique space associated with the riparian character of adjacent wetlands and the Hoosic River. Working closely with the client and project architect, Reed Hilderbrand selected materials for gathering spaces on the property with simple palettes that reflected the overall aesthetic, including a white oak deck dotted with large sugar maple trees, and catenary lighting to create a lively space for evening gatherings. TOURISTS ATMOSPHERE AND DETAILS Architecture and landscape were conceived together, in response to the site’s extraordinary physical traits and unique cultural landscape at the intersection of the Mohawk Trail and the Appalachian Trail. REED HILDERBRAND PROFILE SELECTED WORKS 3736 THE BEYOND The master plan for The Beyond reconceives what was once a barren landscape engineered for stasis and control into a dynamic landscape that is now being repopulated by riparian species. Traces of the past have been preserved, but the contrast between constructed ground and the wildly shifting landscape of the Hoosic River valley are elevated and made central to the site’s character today. It is this vibrant contrast of forces that inspired the planners and developers and has structured decisions about where and how to intervene. A network of trails that weaves through this riparian landscape is gradually being expanded. It will ultimately lead to destinations that feature more remnants of the site’s cultural history and new programs including a second hotel, performance space in the historic mill, restaurants, woodland spas, canoe launches, yoga studios, river overlooks, and a yurt village. REGIONAL RENEWAL Through a series of planning projects across the site, Reed Hilderbrand has positioned the Beyond as a significant cultural destination that strengthens the regional economy while also offering multiple new public amenities, from infrastructure upgrades to new parkland and trails. REED HILDERBRAND38 Reed Hilderbrand LLC Landscape Architecture 130 Bishop Allen Drive Cambridge, MA 02139 617 923 2422 www.reedhilderbrand.com Thank You Cape Cod Sea Camps Open House – Update for Select Board 11.1.21 Cape Cod (Brewster) Sea Camps Open House Saturday 12-11-21 (Storm date Sunday 12-12-21) Rain, Shine, Snow *Dress for the weather Hours 10 AM – 3 PM Purpose: Provide an opportunity to open the Sea Camps properties to the Public. The community has invested in these properties and need to experience all they have to offer. This first look will give community members and stakeholders an opportunity to see what they voted for, creating ideas of future uses of the Sea Camps properties. The Open House will consist of organized tours and will be open to Brewster residents only. Pre-registration will be required, possibly using a platform such as Eventbrite. The tours will be exclusively on the Bay property. Logistics make it difficult to visit the Pond property; however the drone video of the Pond parcel will be available on the Town website. Tours will be provided using 12 CCRTA buses/vans (10-12 passenger vehicles). Each tour will include about 30 visitors and last approximately 1 hour. We will be able to accommodate a total of 20 tours throughout the day. This will allow approximately 600 visitors to register. Important Note: There will be additional opportunities in the spring for visits and tours of the property for those who can’t attend in December. The tour will include 6 areas: Main Building, Dining Hall, Boathouse, Beach, Pool, Art Center. Visitors will be able to see the tennis courts when they go to the Beach and Boathouse and will have opportunity to see the large recreational fields walking to and from the parking area. Each of the 6 areas will have 2 volunteer Docents to describe the history of the building (fun facts, date built, previous use at the camp) and answer any questions.Docents will have scripts/talking points and a FAQ sheet to answer anticipated questions. CERT volunteers will manage parking and Police details will coordinate traffic on 6A. Pre-tours will be taking place within the next month with select Town staff and boards/committees. Local legislators who represent Brewster will be invited to either join the pre-tour or take part in the Open House. Since the event is for Brewster residents, the outreach will be on the Town website, social media page, Town email list, and a small item in the Cape Codder. Visitors will be encouraged to save their ideas and suggestions for the future uses of the Sea Camps properties for the upcoming Public Engagement process when all interested parties will have a chance to participate. Staff and volunteers will not be able to document any ideas or suggestions at the time of the tour. APCC’s Cyanobacteria Monitoring Program Overview of Work in Brewster in the 2021 Season Goals Raise public awareness of the issue to improve safety Motivate behavioral changes to reduce sources of the issue Monitor priority ponds across the Cape and alert appropriate town departments and the public when potentially hazardous conditions exist Advocate for increased attention to the issue through municipal and state political pathways. Methodology •A rapid test that forecasts when cyanobacteria blooms may be forming or when toxin concentrations me be approaching harmful levels •Based on published methods and leading-edge procedures originally developed by our partners at the University of New Hampshire and approved by EPA for the Cyanobacteria Monitoring Collaborative. •Less costly, results available more quickly •Early warning system Ponds Monitored •Schoolhouse Pond •Seymour Pond •Sheep Pond •Slough Pond •Smalls Pond •Upper Mill Pond •Walkers Pond Additional Ponds checked on •Smith Pond •Myricks Pond •Griffith’s Pond •Little Cliff Pond •Bakers Pond •Blueberry Pond •Bound Brook •Cliff Pond •Cobbs Pond •Elbow Pond •Greenland Pond •Long Pond •Lower Mill Pond •Owl Pond •Pine Pond Results Ponds that have reached APCC’s Moderate or High Tier in 2021 1. Bakers (H/M) 2. Cliff (H) 3. Lower Mill (H/M) 4. Schoolhouse (H) 5. Seymour (H/M) 6. Walkers (H/M) i | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­                  TOWN OF BREWSTER COMPREHENSIVE EMERGENCY MANAGEMENT PLAN             Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 ii | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Contents Promulgation Statement ................................................................................................................................... 1 Approval and Implementation .......................................................................................................................... 2 Record of Changes ............................................................................................................................................. 3 Signature Page ................................................................................................................................................... 4 Introduction ....................................................................................................................................................... 5 Purpose .............................................................................................................................................................. 7 Scope .................................................................................................................................................................. 8 Situation ............................................................................................................................................................. 9 Threat, Hazard and Vulnerability Analysis Summary ..................................................................................... 10 Critical Facilities and Infrastructure Summary ............................................................................................ 12  Planning Assumptions ..................................................................................................................................... 14 Concept of Operations ..................................................................................................................................... 16 Overview ...................................................................................................................................................... 16  Plan Activation ............................................................................................................................................. 16  Phases of Emergency Management ............................................................................................................ 17  Prevention and Mitigation ....................................................................................................................... 17  Preparedness ........................................................................................................................................... 17  Response .................................................................................................................................................. 17  Recovery .................................................................................................................................................. 18  Direction, Control and Coordination ............................................................................................................... 19 National Incident Management System ...................................................................................................... 19  Incident Command System .......................................................................................................................... 19  Incident Command .................................................................................................................................. 19  Unified Command .................................................................................................................................... 19  Area Command ........................................................................................................................................ 20  Transfer of Command .................................................................................................................................. 20  Incident Coordination and/or Response Locations/Facilities...................................................................... 20  Incident Command Post .......................................................................................................................... 21  Emergency Operations Center.................................................................................................................... 21  EOC Goals ................................................................................................................................................ 21  EOC Activation Levels .............................................................................................................................. 22  EOC Equipment ........................................................................................................................................ 22  EOC Staffing ............................................................................................................................................. 23  EOC Activation ......................................................................................................................................... 23  EOC Deactivation ..................................................................................................................................... 23  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 iii | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Staging Area ............................................................................................................................................. 23  Points of Distribution ............................................................................................................................... 23  Shelters .................................................................................................................................................... 24  Evacuation ................................................................................................................................................... 24  Evacuation Assembly Points .................................................................................................................... 24  Evacuation Transportation Hub (T­Hub) ................................................................................................. 25  Organization and Assignment of Responsibilities .......................................................................................... 26 Organization ................................................................................................................................................ 26  Leadership ................................................................................................................................................... 26  Chief Municipal Officer ............................................................................................................................ 26  Incident Commander/Unified Command ................................................................................................ 26  Emergency Management Director .......................................................................................................... 26  Emergency Management Organization ....................................................................................................... 27  Government Organizations ......................................................................................................................... 27  Non­Governmental Organizations ............................................................................................................... 27  Commonwealth of Massachusetts .............................................................................................................. 27  Emergency Operations Center Organization .................................................................................................. 28 Assignment of Roles and Responsibilities ................................................................................................... 31  Town Manager ......................................................................................................................................... 31  Emergency Management Manager/Emergency Management Director ................................................. 31  Police Department ................................................................................................................................... 33  Fire Department ...................................................................................................................................... 34  Public Works Department ....................................................................................................................... 35  Emergency Medical Services ................................................................................................................... 37  Facilities Management ............................................................................................................................ 37  Building Commissioner/Building Department ......................................................................................... 38  Water Department .................................................................................................................................. 39  Public Health Department ....................................................................................................................... 40  Information Technology Department ...................................................................................................... 42  School Department .................................................................................................................................. 42  Animal Control Office .............................................................................................................................. 43  Finance Department ................................................................................................................................ 44  Natural Resources Department ............................................................................................................... 44  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 iv | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Local Government Agencies .................................................................................................................... 45  Community Emergency Response Team (CERT)...................................................................................... 46  Responsibilities of the Community Relief Services .................................................................................. 47  Responsibilities of Local Volunteer Organizations .................................................................................. 47  Responsibilities of Local Businesses ........................................................................................................ 47  Responsibilities of Civic Groups, Faith­Based Organizations, Advocacy Groups ..................................... 47  Line of Succession ........................................................................................................................................ 49  Information Collection, Analysis, and Dissemination ..................................................................................... 50 Situational Awareness ................................................................................................................................. 50  Information Collection ................................................................................................................................. 50  Information Analysis .................................................................................................................................... 50  Dissemination .............................................................................................................................................. 51  Internal Messaging ...................................................................................................................................... 51  Public Messaging ......................................................................................................................................... 51  Local Declaration of Emergency .................................................................................................................. 51  Communications .............................................................................................................................................. 53 Alert and Notification .................................................................................................................................. 53  Notification of Key Officials ......................................................................................................................... 53  EOC Communications .................................................................................................................................. 54  Emergency Alert and Warning ...................................................................................................................... 54  Public Warning ............................................................................................................................................. 54  Emergency Alert and Warning for Persons with Access and Functional Needs ............................................ 55  Public Information Officer ........................................................................................................................... 56  Administration, Finance, and Logistics............................................................................................................ 57 Finance and Administration ......................................................................................................................... 57  Records ........................................................................................................................................................ 57  Record Retention ......................................................................................................................................... 58  Preservation of Records .............................................................................................................................. 58  Reports ........................................................................................................................................................ 58  Messages ................................................................................................................................................. 58  Local Government Situation Report ........................................................................................................ 59  Resource Management ............................................................................................................................... 59  Mutual Aid ................................................................................................................................................... 60  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 v | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Training and Exercise Program ........................................................................................................................ 61 Training Program ......................................................................................................................................... 61  All Hazards Training ................................................................................................................................. 61  Hazardous Materials Training .................................................................................................................. 62  Exercise Program ......................................................................................................................................... 65  Types of Exercises .................................................................................................................................... 65  Plan Development and Maintenance .............................................................................................................. 68 Authorities and References ............................................................................................................................. 69 Attachment 1: EOC Activation Team Checklist ............................................................................................ 71  Attachment 2: EOC Operational Capabilities Checklist ............................................................................... 72  Attachment 3: Local Government Situation Report .................................................................................... 73  Attachment 4: Mutual Aid Listings .............................................................................................................. 77  Standard Operating Procedures ...................................................................................................................... 78 Attachment 5: Fire Department Representative SOP ................................................................................. 80  Attachment 6: Police Department Representative SOP .............................................................................. 84  Attachment 7: DPW Representative SOP .................................................................................................... 86  Attachment 8: Building Department Representative SOP .......................................................................... 87  Attachment 9: Health Department Representative SOP ............................................................................. 88  Attachment 10: Town Facilities Department Representative SOP ............................................................. 89  Attachment 11: IT Department Representative SOP .................................................................................. 90  Attachment 12: Water Department Representative SOP ........................................................................... 91  Attachment 13: CERT Team Representative SOP ........................................................................................ 92  Attachment 14: Natural Resources Representative SOP ............................................................................ 93  Attachment 15: Finance Department Representative SOP..........…………………………………………………………….94 Critical Infrastructure Spreadsheet to Influence ArcGIS Data………………………………………………………….....96     Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 Page | 1   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­   Promulgation Statement   A primary role of government is to provide for the safety and welfare of its citizens. The welfare and  safety of citizens is never more threatened than during times of disaster and other serious  emergencies. A goal of emergency management is to ensure that effective multi­discipline and  multi­jurisdictional mitigation, preparedness, response, and recovery plans exist so that the public  welfare and safety are preserved.     The Brewster Comprehensive Emergency Management Plan (CEMP) provides a framework for a  community­wide emergency management system to ensure a coordinated response to  emergencies and coordinated support of certain pre­planned events. The CEMP addresses the roles  and responsibilities of all community departments, agencies, government organizations, volunteers  and community partners that may be involved in response operations, and identifies how regional,  state, federal, private sector, and other resources may be activated to address disasters and  emergencies in the community.     It is intended that this plan and annexes conform to the terms and conditions of all Massachusetts  Laws and Regulations and as amended, the Commonwealth of Massachusetts Comprehensive  Emergency Management Plan, and such Federal Acts and Regulations as may be applicable.  The  Brewster Comprehensive Emergency Management Plan assures consistency with current national  and state policy guidance and describes the interrelationship with other levels of government. This  plan will continue to evolve, responding to lessons learned from actual disasters and emergency  experiences, from ongoing planning efforts, from training and exercise activities and continuing  state and federal guidance.     Therefore, in recognition of the responsibilities of the Office of Emergency Management and within  the authority vested by the citizens of Brewster, we do hereby promulgate the attached Brewster  Comprehensive Emergency Management Plan on this [DAY] day of [MONTH], [YEAR].    Robert Moran, Fire Chief/EMD    _______________________________  Cynthia Bingham, Select Board Chair    ______________________________________      Peter Lombardi, Town Manager    _______________________________              Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 2 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­       Approval and Implementation   This Comprehensive Emergency Management Plan (CEMP) for Brewster will become effective and  considered approved upon signing by the Chairman of the Select Board, Town Manager and the  Emergency Management Director.  When approved, this plan will supersede all previous plans for  emergency management.     The Emergency Management Director maintains the authority to make certain modifications to this  plan. These modifications must be recorded in the Record of Changes section of this plan to ensure  consistency. All modifications to this plan shall be forwarded to the Town Manager for review and  approval prior to implementation.       The following Brewster officials have the authority to make the above­named changes.    __________________________________________      _______________________________  Peter Lombardi, Town Manager                                  Date      __________________________________________     _______________________________  Robert Moran Fire Chief/EMD            Date                       Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 3 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Record of Changes   Change # Date Part Affected Date Posted Who Posted                                                                                                                                                          Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 4 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Signature Page The following Town of Brewster officials have reviewed the plan and acknowledge their  department’s roles and responsibilities.   Robert Moran, Fire Chief /EMD  _______________________________________________________________________________________       Peter Lombardi, Town Manager                     _______________________________________________________________________________________    Heath J. Eldredge, Police Chief                               _______________________________________________________________________________________     Griffin Ryder, Director of Public Works           _______________________________________________________________________________________    Amy von Hone, Director of Board of Health               _______________________________________________________________________________________    Denise Rego, Director of Council on Aging                          _______________________________________________________________________________________        Susan Broderick, Human Resource Director          _______________________________________________________________________________________    Mimi Bernardo, Chief Financial Officer                           _______________________________________________________________________________________      Davis Walters, Building Commissioner                            _______________________________________________________________________________________      James Gallagher, Town Assessor                             _______________________________________________________________________________________      Thomas Thatcher, Facilities Manager          _______________________________________________________________________________________    Kathy Lambert, IT Director         _______________________________________________________________________________________      Paul Anderson, Water Superintendent          _______________________________________________________________________________________    Chris Miller, Natural Resources Director           _______________________________________________________________________________________   Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 5 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Introduction When a disaster impacts a community, the community must organize to provide coordinated,  comprehensive response and recovery actions and resources. Resource needs have to be  determined and prioritized; response elements have to be identified and dispatched; reports and  records have to be maintained in an organized fashion.   To guide response activities and ensure effective and efficient coordination, Brewster has  developed this Comprehensive Emergency Management Plan (CEMP). The Comprehensive  Emergency Management Plan defines the scope of preparedness and emergency management  activities in the community, and facilitates all hazard preparedness, mitigation, response, and  short­term recovery activities, thereby setting the stage for a successful long­term recovery.  The  Town of Brewster CEMP describes the community’s emergency management organization,  including the roles, responsibilities, and operations of Town of Brewster and all of its departments  and agencies during a disaster, major emergency or planned event. The CEMP describes the  relationship between the community and local, regional, state, and federal emergency response  structures. The CEMP:  • Formulates policies designated to protect life and property during incidents affecting or  threatening life or property within the community.  • Provides guidance for strategic thinking and decision ­making as it relates to emergency  operations.  • Assigns department or agency roles and responsibilities to mitigate, prepare for, respond  to, and recover from incidents threatening life or property within the community.  • Officially establishes NIMS and the Incident Command System (ICS) as the organizational  structure to guide activities during an emergency affecting the community.  • Identifies lines of authority and community policy related to emergencies and disasters.  Town of Brewster activates its CEMP when the community must respond to an emergency  situation that requires multi­agency coordination within the community, and/or may require  support from other local, state and federal entities. In addition, Brewster may activate the CEMP  to coordinate multi­agency and/or multi­jurisdictional support of a pre­planned event.   The Town of Brewster CEMP does not supersede any departmental standard operating procedure  (SOP) or responsibility for day­to­day operations. The CEMP supplements but does not supplant  the responsibilities or duties of any department or agency. The CEMP also describes cooperation  and integration of actions with other nearby communities and response entities. This plan is not  intended to limit or restrict the initiative, judgment, or independent action required to provide  appropriate and effective emergency response, disaster mitigation activities, preparedness, and  recovery efforts.  The CEMP is based on the Federal Response Plan (FRP), the National Response Framework (NRF)  and National Preparedness Goal, and is compliant with the National Incident Management System  (NIMS), Incident Command System (ICS), and the Comprehensive Preparedness Guide (CPG) 101  Version 2 national standards.  The CEMP is also compatible with the state­level Massachusetts  Comprehensive Emergency Management Plan (CEMP).    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 6 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ All appointed and elected community officials, community departments, community volunteers  and partner agencies should become familiar with this document to ensure efficient and effective  execution of their emergency responsibilities. While the plan can help to establish the  relationships, responsibilities, and general guidelines for community departments to use during an  emergency, it does not replace the responsibility each department has in developing its own  emergency protocols and testing its own plans. The CEMP is only one aspect of a prepared and  resilient community.    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 7 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Purpose   The purpose of the Brewster Comprehensive Emergency Management Plan (CEMP) is to establish  the overall framework for integration and coordination of emergency management and response  activities and to facilitate coordinated response to any emergency or event in the Community  requiring multi­agency response or support. The CEMP identifies local agencies and partner  organizations that provide command and coordination capabilities for an emergency or event, and  describes how command and response components are organized and managed. The plan  provides guidance to all departments and agencies in the Community and details general roles and  responsibilities of local departments and partnering stakeholders before, during, and following an  emergency situation or event. It also provides for the systematic integration of additional  emergency resources but does not replace other federal, state or national emergency operations  plans or procedures. It identifies lines of authority and organizational relationships for the  management of emergency response actions, describes how people and property are protected in  an emergency or disaster, and identifies legal authority.   Further, the purpose of this plan is to prescribe those activities to be taken by the Chief Municipal  Official as well as by other government and community officials to protect the lives and property  of all of the citizens of the Community in the event of a natural or human­caused emergency or  disaster, including terrorism, and to satisfy the requirement that the Community have an effective  and operational emergency management plan.  The CEMP is comprised of this Base Plan, and a series of attachments, which provide an in­depth  tool to build a strong emergency management plan.   The CEMP is intended to accomplish the following goals:   • Assign responsibilities to agencies, organizations and individuals for carrying out specific  actions during an emergency or event;  • Detail the methods and procedures to be used by designated personnel to assess  emergencies and take appropriate actions to save lives and reduce injuries, prevent or  minimize damage to public and private property, and protect the environment;  • Provide a process by which emergency response personnel and local government staff can  efficiently and effectively prevent, mitigate, prepare for, respond to, and recover from  emergencies and disasters;  • Identify the responsibilities of local agencies and partnering stakeholder and organizations  during emergencies or events; and  • Identify lines of authority and coordination for the management of an emergency or event.     Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 8 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Scope   This Plan encompasses all four phases of the emergency management cycle ­ ­ preparedness,  mitigation, response and recovery ­ ­ and applies to all Community departments and agencies as  well as other response agencies operating within the geographical boundary of the Community.  The plan is applicable to all organizations acting for or on behalf of the government of  Brewster in  response to an emergency or in support of an event.  Department or organization­specific plans  may be developed by community agencies and/or partners to augment this plan to more  efficiently detail and integrate actions related to agency­ or venue­specific requirements.      This Plan addresses two different types of response scenarios:    • Planned or Anticipated Incidents: Incidents that can be planned for in advance such as a  hurricane, a winter storm, extreme temperatures, major crowd events or VIP visits, etc.  and;  • Immediate Response Incidents: such as a major traffic accident, airplane crash, tornado,  earthquake, fire, hazmat incident, active shooter, kidnapping, major crime, etc.    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 9 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Situation  Community Characteristics  Geography: The Town of Brewster is located in Barnstable County in Massachusetts in the  southeastern portion of the Commonwealth.   The Community has a total area of 25.4 square  miles of which 22.9 square miles is land and 2.5 square miles is water.  The Community is bordered  by Town of Orleans to the east, Cape Cod Bay to the North, Town of Dennis to the west, and Town  of Harwich to the south. The Community’s peak elevation is 39 feet.  Population: According to the 2013­2017 U.S. Census American Community Survey, the population  of Brewster is approximately 9,856, and includes 4,198 households. The population consists of  approximately 17.5 % under the age of 19, 3.4 % persons age 20 to 24, 13.2% age 25 to 44, 35.4 %  age 45 to 64, and 30.5 % age 65 years of age or older. The median age was 55.6 years.   • Access and Functional Needs: About 1,690 people (12% of the population) in Brewster  present with a disability affecting at least one of the following areas: sensory, cognitive,  ambulatory, self­care, or independent living. Other groups with function based needs that  may not be captured in demographic data may include, but are not limited to, people who  are morbidly obese, pregnant women, people who require prescription medication for  daily well­being, and people who are transportation disadvantaged.  These demographics  do not include institutionalized populations, such as prisons or nursing homes.  • Language: Approximately 290 Brewster residents, or 3.0 % of the population, speak a  language other than English at home. Of these, about 92, or 1.0 % of the population, speak  English at a level less than “very well”.  Non­English languages spoken in Brewster include  Spanish, French, and Portuguese.  Roadway Infrastructure: Brewster contains several primary and secondary roadways in addition  to local and private roadways.   • Main Street (State Route 6A)­ from the Dennis to Orleans border  • Harwich Road (Route 124) ­from Main Street to the Harwich border  • Long Pond Road (Route 137)­ from Main Street to the Harwich border  • State Route 6 ­from the Dennis to Orleans border  • Satucket Road ­from Main Street to the Dennis border  • Freeman’s Way­ from Long Pond Road to South Orleans Road (Route 39)  • Underpass Road ­from Long Pond Road to Main Street  • Millstone Road ­from Long Pond Road to Main Street  • Lower Road ­from Main Street to Main Street  • Slough Road –from Satucket Road to the Harwich border  • Stony Brook Road­ from Satucket Road to Main Street  Commented [FR(1]: I think something is off with the number  of households. Households are usually 2.5 individuals  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 10 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Threat, Hazard and Vulnerability Analysis Summary Brewster currently has a partial, yet unapproved Hazard Mitigation Plan. Town officials are  currently working with a private firm and County officials to develop and submit an approved plan.  The goal for implementation is 2022. The current analysis identifies the following potential  hazards and threats, vulnerabilities and impacts to population, property and critical infrastructure.    Natural Hazards Natural Hazards are defined as naturally occurring events ­ such as riverine flooding, aerial  flooding, hurricanes, tropical storms, coastal flooding, earthquakes, tornadoes, wildland fires,  pandemics, and severe winter storms ­ that have the potential to harm people, property or the  environment. The following natural hazards are capable of causing an impact in Brewster:    • Coastal Erosion and Shoreline Change  • Dam Failure  • Earthquake  • Fire (urban and wildland)  • Flood  • Hurricane and Tropical Storms  • Landslide  • Nor’easters  • Severe Weather (includes high winds, thunderstorms, extreme temperatures, tornadoes,  and drought)  • Severe Winter Weather  • Tsunami  • Sea Level Rise  • Pandemic  For more detailed information concerning the hazard, location, and history, please  reference Brewster’s current Hazard Mitigation Plan.  Technological Hazards Technological Hazards generally refer to hazardous materials, petroleum, natural gas,  synthetic gas, acutely toxic chemicals and other toxic chemicals at fixed facilities or in  transport. The following technological hazards are capable of causing an impact  in Brewster:    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 11 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Tier 2 facilities: There are 9 facilities in Brewster that have chemicals in reportable  quantities onsite at any given time.  The Fire Department maintains information on these  facilities and the chemicals onsite.  Transportation Hazards Transportation Hazards generally refer to hazards that exist on the various transportation  networks in a community.  These could include roadways, railways, waterways that may serve  as routes for the transport of hazardous materials, or airfields in the communities.  This  includes the following transportation networks in Brewster:    • State Route 6 on which hazardous materials could be transported.  • State Route 6A on which hazardous materials could be transported.  • Route 124 on which hazardous materials could be transported.  • Route 137 on which hazardous materials could be transported.  • Commerce Parkway on which hazardous materials could be transported.  • Run Hill Road on which hazardous materials could be transported.  Man-Made Hazards Man­Made Hazards generally refer to hazards which are caused by humans, either accidentally  or intentionally.  These could include, but are not limited to, cyber threats, chemical,  biological, radiological, nuclear, and high­yield explosive (CBRNE) threats, and terrorism. The  following man­made hazards are capable of causing an impact in Brewster:      • CBRNE: although not a high risk, the community and planned community events may be  vulnerable to any incidents involving chemical, biological, radiological, nuclear or explosive  devices or weapons.  • Cyber: The community may be vulnerable to cyber threats that could impact town wide  systems, such as public safety dispatch centers, town records, voting systems, etc.               Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 12 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­   Critical Facilities and Infrastructure Summary Below is a summary of critical infrastructure that are likely to be  impacted by one or more types of  hazards as defined above.   Utilities Water supply is provided by local Water Department.  Brewster’s water comes from 5 wells.  Sewer discharge is handled by private septic systems.   Eversource is the primary distributor of electric power to the Town of Brewster.   Verizon is the primary vendor responsible for utility pole infrastructure.  National Grid is the primary provider of natural gas.  Special Facilities Special facilities include schools, day cares, assisted living, camps, mobile home parks, nursing  homes, and other buildings housing vulnerable populations. See Critical Infrastructure  Spreadsheet.   Critical Facilities and Infrastructure Critical facilities and infrastructure include public safety buildings, bridges, tunnels, police and  fire stations, water and wastewater treatment plants, public works buildings, power plants,  pumping stations, communication towers, and other critical infrastructure.  See Critical  Infrastructure Spreadsheet.  Hazardous Materials Facilities Hazardous facilities include buildings that maintain hazardous chemicals or materials on site,  including fuel transfer stations, Tier II facilities, and any facility in or near the community that  would be classified as otherwise hazardous. See Critical Infrastructure Spreadsheet.  Health and Medical Facilities Health and medical facilities include hospitals, clinics, treatment centers, hospice centers,  mental health centers, renal care centers, respites, and any other applicable facility that  provides critical medical or healthcare services.  See Critical Infrastructure Spreadsheet.        Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 13 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­   Access and Functional Needs Populations The needs of children, the elderly, and individuals with disabilities, chronic health conditions and  other access and functional needs are an important planning consideration in the development of  this CEMP. The following is the definition of Access and Functional Needs populations for the  purposes of this plan:  “Populations whose members may have additional requirements for support before, during, and  after an emergency, including, but not limited to maintaining independence, communication and  access to information, transportation and medical care. Access and functional needs populations  may include individuals with disabilities, persons living in institutionalized settings, the elderly,  children, people from diverse cultures, individuals who do not speak English fluently, and  individuals without access to transportation.”  Provisions for people with various function­based needs have been incorporated into this plan  where applicable, thereby ensuring functional needs considerations are an integral part of this  CEMP.     Commented [FR(2]: I’ve always found this section of the  template pretty weak. If you ever need a project for an intern, I  recommend having them tackle a more robust plan for this. Happy  to help them do that  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 14 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Planning Assumptions • Brewster and/or the Commonwealth have effective prediction and warning systems in  place allowing Brewster to anticipate certain emergency situations that may impact  Brewster.  • When anticipating or in response to an emergency situation, the Town Manager or  designee is responsible for taking action, including the activation of this plan, to mitigate  impacts, save lives, protect property and the environment, assist survivors, and restore  essential services and facilities.  • Brewster officials, agencies and partners are familiar with the CEMP, understand their  roles and responsibilities under the CEMP, maintain appropriate plans, policies, and  procedures to carry out those responsibilities, and maintain a state of readiness. Day to  day functions which do not contribute directly to the emergency operation may be  suspended for the duration of an emergency/disaster. Resources that would normally be  required for those daily functions will be redirected to tasks in support of the emergency  response.  • Brewster will use its own resources in response to an emergency or disaster. Once local  resources are exhausted (or near­exhausted), requests for assistance will be made.  • A large­scale emergency or disaster may overwhelm available local resources, leading to  the need for support from local/mutual aid jurisdictions, private sector partners, state  agencies, and the federal government.  • Brewster anticipates support from surrounding communities and other response  organizations should the resources of Brewster become exhausted. Adjacent communities  and other government agencies will render assistance in accordance with the provisions of  written intergovernmental and mutual aid support agreements in place at the time of the  emergency.  • When resources of the Town of Brewster are fully committed and mutual aid from  surrounding jurisdictions is exhausted, the Massachusetts Emergency Management  Agency (MEMA) may coordinate the provision of additional assistance to address unmet  needs.  • Disaster support from federal agencies may take at least 72 hours to arrive.  • Facilities required to file Tier II reports develop, coordinate and provide copies of  emergency plans annually to the Emergency Management Director, Fire Chief, and/or  other state departments and agencies as applicable and required by codes, laws,  regulations or requirements.  • When warranted, the Town Manager or designee may declare a local State of Emergency  for Brewster in accordance with the provisions of Massachusetts General Laws.   • Emergency Management Director has the authority to issue evacuation and/or shelter­in­ place orders or recommendations for the residents and/or businesses of Brewster.  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 15 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Evacuation and/or shelter­in­place orders will be communicated to residents and  businesses by all appropriate means.  • In the event that an evacuation of the Community, or any part thereof, is ordered, the  majority of the evacuees will utilize their own transportation resources to evacuate.   However, a percentage of the population does not have access to transportation and will  require transportation assistance.    • Individuals with pets will bring their pets with them when they evacuate.  Those with  livestock or other farm animals will take appropriate measures to safeguard their animals  via sheltering or evacuation as appropriate.  • Brewster and its response partners will need to provide additional/enhanced assistance to  individuals with access and functional needs, including but not limited to children, elderly,  individuals with disabilities and/or chronic conditions.     Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 16 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Concept of Operations The concept of operations describes the sequence and scope of emergency response. The Town  Manager or designee has the primary responsibility for coordinating emergency management  activities in the Town of Brewster. These activities support the following priorities:   • Minimize injury and loss of life  • Minimize property damage   • Minimize adverse environmental and economic impact  • Provide timely and accurate information to the public regarding emergency situations   • Provide for the immediate needs of disaster survivors  • Acquire, assess and disseminate emergency information  • Restore essential utilities and functions  Overview The Massachusetts Civil Defense Act requires that every city and town in the Commonwealth  establish a local emergency management program and appoint an official to oversee the program  (typically known as the Emergency Management Director (EMD)). The EMD and other local  officials are responsible for directing evacuations, opening shelters, coordinating the actions of  local departments and agencies, mobilizing local resources, activating mutual aid agreements with  other cities and towns, and requesting state assistance in accordance with the plans and  procedures developed by the local emergency management program.  Plan Activation The CEMP and its associated annexes will be executed in whole or in part as directed by the Town  Manager or designee, or other duly authorized representative in response to an existing or an  impending emergency.  This plan may also be activated under the following circumstances:     • At the time of an actual disaster  • When the Town Manager or designee has declared a local state of emergency.   • When the Governor of Massachusetts has declared a State of Emergency for areas that  include Brewster; or  • When a Presidential Declaration of an Emergency or Disaster is issued for areas that  include Brewster.    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 17 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Phases of Emergency Management Brewster’s comprehensive emergency management program addresses all phases of emergency  management for all types of incidents, including prevention and mitigation, preparedness,  response, and recovery.   Prevention and Mitigation Prevention involves identifying preventative, corrective or deterring measures and actions to  prevent or limit bodily injury, loss of life or property damage from disasters and emergencies.  It includes consideration of policy issues as well as structural projects within government and  the private sector.  Preventive measures are designed to provide more permanent protection  from disasters; however, not all disasters can be prevented.   The goal of mitigation is to prevent future loss by eliminating or reducing risks. Mitigation  activities link the recovery and preparedness phases in the emergency management cycle, and  can occur before or after an emergency. The goals of pre­emergency mitigation activities are  to prevent an emergency, reduce the chance of an emergency happening, or reduce the  damaging effects of unavoidable emergencies. The goal of post­emergency mitigation is to  eliminate or reduce the impact of the hazards realized during the emergency. Post ­emergency  mitigation is part of the recovery process.     Preparedness Preparedness involves activities undertaken in advance of an emergency or disaster to  adequately prepare for and develop the capability to respond to an emergency. Preparedness  activities include planning, organizing, training equipping, exercising, evaluating and  implementing corrective actions for the emergency management program and organization.   Preparedness activities develop operational capabilities and enable an effective response to an emergency or disaster, and involve working with government partners, the private sector, and  non­governmental and volunteer organizations to coordinate pre ­disaster education and  planning activities, and lay the groundwork for coordinated disaster response.  Response Response is the actual provision of emergency services during a crisis including the  coordination and management of resources to support emergency response operations.  These activities help to reduce casualties and damage, and to speed recovery. Response  activities include alerting and notifying the public, resource and logistical coordination,  addressing immediate life safety issues, stabilization  of the incident, and public information.     Brewster responds to emergencies by activating the Comprehensive Emergency Management  Plan, activating the Emergency Operations Center, coordinating with public, private and  volunteer response partners as needed, coordinating and managing resources in support of  emergency response, and preparing for recovery activities.   Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 18 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Recovery Recovery activities may be both short­term and long­term, ranging from conducting damage  assessments, removing debris, restoration of critical facilities/infrastructure and essential  utilities such as water and power, to providing assistance to communities to rebuild homes and  businesses. Recovery may also incorporate mitigation measures designed to prevent future  occurrences of a given hazard. Recovery begins as soon as possible after an incident occurs and  may commence during the response phase.                Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 19 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Direction, Control and Coordination National Incident Management System Brewster’s emergency management organization is structured in accordance with the National  Incident Management (NIMS) and the Incident Command System (ICS). NIMS integrates existing  processes and methods into a unified national framework for incident management. This  framework forms the basis for interoperability and compatibility that enable a diverse set of public  and private organizations to conduct effective incident management operations.   It does this through a core set of concepts, principles, procedures, organizational structures  (Incident Command System, multi­agency coordination, and joint information systems),  terminology, and standards requirements applicable to a broad community of NIMS users. To  ensure interoperability and compatibility, NIMS is based on an appropriate balance of flexibility  and standardization. It provides a consistent and flexible national framework within which  government and private entities at all levels can work together to manage domestic incidents,  regardless of their cause, size, location, or complexity.   Incident Command System Emergency management and incident response in Brewster is coordinated using the Incident  Command System (ICS). ICS enables effective incident management by integrating a combination  of facilities, equipment, personnel, procedures and communications operating within a common  organizational structure. ICS is used to organize both near­term and long­term operations for a  broad spectrum of emergencies, from small to complex incidents, both natural and manmade. ICS  is used by all levels of government – federal, state, regional and local – as well as by many private­ sector and NGOs.   All activity undertaken under the CEMP shall be coordinated using the Incident Command System  (ICS) and the National Incident Management System (NIMS) in accordance with Homeland Security  Presidential Directive (HSPD) 5.   Incident Command Single Incident Commander ­ Most incidents involve a single incident commander. In these  incidents, a single person commands the incident response and is the decision ­making authority.    Unified Command A Unified Command involves two or more individuals sharing the authority normally held by a  single incident commander. Unified Command may be used during larger incidents, or incidents  involving multiple agencies or jurisdictions. A Unified Command typically includes a command  representative from major involved agencies and/or jurisdictions. A Unified Command acts as a  single entity. It is important to note that in Unified Command the command representatives will  appoint a single Operations Section Chief.   Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 20 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Area Command During a situation involving multiple incidents, an Area Command may be established to provide  for Incident Commanders at separate locations. Generally, an Area Commander will be assigned ­  a single person ­ and the Area Command will operate to provide logistical and administrative  support to the separate incidents and their incident commanders. Area Command usually does not  include an Operations function.  Transfer of Command Responsibility can be transferred during an incident for several reasons.  As the incident grows a  more qualified person may be required to take over as Incident Commander to handle the ever ­ growing needs of the incident.   Or, this may occur in reverse; when an incident reduces in size,  the command can be passed down to a less qualified person, but still qualified to run the now ­ smaller incident. Other reasons to transfer command include jurisdictional change if the incident  moves to a different location or area of responsibility, or the normal turnover of personnel due to  extended incidents. The transfer of command process always includes a transfer of command  briefing, IC to IC, which may be oral, written, or a combination of both. A Transfer of Command is  posted and announced on all radio and communication networks.  Incident Coordination and/or Response Locations/Facilities Various types of operational support facilities are established in the vicinity of an incident,  depending on its size and complexity, to accomplish a variety of purposes. Brewster may operate  one or more of the following incident coordination and/or response facilities during an emergency  or disaster:  • Incident Command Post  • Emergency Operations Center  • Staging Area  • Points of Distribution   • Evacuation Assembly Points  • Evacuation Transportation Hubs  • Resource Recovery Center (Town Hall or Ladies Library)    Furthermore, Brewster is part of the Barnstable County Regional Emergency Planning Committee   (BCREPC). The BCREPC is a coalition of law enforcement, fire service, health care, public health,  public works, EMS, military, and numerous other affiliated agencies as outlined by the   Massachusetts State Emergency Response Committee (SERC).  It represents the towns of  Barnstable, Bourne, Brewster, Chatham, Dennis, Eastham, Falmouth, Harwich, Brewster, Orleans,  Provincetown, Sandwich, Truro, Wellfleet, and Yarmouth in Barnstable County, and the town of  Nantucket in Nantucket County.  During regional incidents, BCREPC may stand up their Multi­Agency Coordination Center (MACC).  The Barnstable County MACC, a NIMS standard entity, is designed to provide local EOCs with  resources and information during major countywide or regional incidents. The MACC captures,  Commented [FR(3]:    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 21 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ consolidates, and coordinates local requirements and communicates and coordinates with  regional, state, federal, utility, and non­governmental resources to deliver requested resources  back to the local EOCs.    Incident Command Post An Incident Command Post (ICP) is the field location where the Incident Commander operates,  onsite response is directly coordinated, and onsite resource needs are identified and  communicated. There is only one ICP for each incident or event, but it may change locations  during the event. The ICP may be located in a vehicle, trailer, tent, or within a building. The ICP will  be positioned outside of the incident scene and the potential hazard zone but close enough to the  incident to maintain a visual presence and command status. The on­scene Incident Commander  has tactical control of and authority over all resources at the scene.     Emergency Operations Center The Brewster Emergency Operations Center (EOC) serves as the central point for coordination of  the community’s emergency management and response activities, maintaining situational  awareness about the emergency situation, and facilitating requests for deployment of resources.    • Primary EOC:   Brewster Fire and Rescue Headquarters  1671 Main Street  Brewster, MA 02631  In the event that the primary EOC is rendered or deemed unusable, emergency operations will  relocate to the alternate EOC.    • Alternate EOC:   Brewster Police Department  631 Harwich Road  Barnstable, MA 02631  The Town Manager or designee has the responsibility and authority for managing the EOC and the  community’s emergency management organization during an emergency or disaster.  The EOC  Manager has the authority to make all routine decisions, and is charged with advising chief  municipal officials when major decisions need to be made. The EOC Manager serves as a liaison  with the State and Federal emergency agencies.    EOC Goals The following are the general goals for the emergency operations center.  These goals can  be adjusted by the EOC Manager in coordination with the Town Manager and the incident  commander, when the EOC is activated.   Goals • Obtain and maintain situational awareness of the incident and ensure responders  have a common operating picture, including maintaining communication with the  MACC.  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 22 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Establish an incident planning cycle.  • Mobilize and deploy resources and assets to support emergency response, guided  by the set priorities.  • Establish a seamless transition into recovery operations.  • Provide emergency notification and warning to responders and residents  • Assess and document impacts from events for recovery process  • Coordinate response to requests for emergency services, Public Works, Building,  Water, Health or other public safety related incidents     EOC Activation Levels The Brewster EOC has designated three activation levels that increase in intensity, ranging  from modest emergency effects associated with Level 1, to catastrophic emergency effects  associated with Level 3.   • Level 1: EOC minimally staffed with key personnel to monitoring the situation   • Level 2: EOC partially staffed to monitor the situation, facilitate occasional resource  requests, and maintain situational awareness  • Level 3: Fully staffed to monitor the situation, facilitate larger volumes of resources  requests, and maintain situational awareness    EOC Equipment The Town Manager or designee will ensure the equipment in the EOC is functional and  ready to support an activation. This equipment includes:  • 6 Laptops  • 2 PC’s  • 12 Phones  • 1 White Board  • 2 TV’s   • 1 Smart Board   • 800 MHz primary base communication system/ 400 MHz base secondary back­up  radio system/ Town wide 400 MHz base communication system  This equipment is tested on a monthly basis to ensure its readiness. Additionally, exercises  of the EOC may be held on an annual schedule.    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 23 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ EOC Staffing The Town Manager or designee will maintain a current list of EOC positions. The Town  Manager or designee will coordinate with department heads to identify and train staff to  serve in EOC positions.  Department heads or their designees will develop and maintain a  contact list of personnel that would be available to fill needed positions within the EOC.   This list can be found at Brewster Fire and Rescue Headquarters and also as an attachment  to this plan. Each department is responsible to maintain these lists.  EOC Activation When a decision to activate the EOC has been made, staff needed to support EOC  operations will be notified of an EOC activation via telephone call or email message, which  are the primary notification systems for EOC activations. These notification systems will be  activated by the EMD or designee. Each EOC member will be notified that the EOC has  been activated and will be provided with the time to report to the EOC and method to  verify receipt of the notification.   EOC Deactivation The Town Manager or designee and the Incident Commander are responsible for the  decision to deactivate the EOC. As response phase operations wind down, EOC personnel  and other staff will be released from the EOC when they are no longer needed to support  response efforts.       Staging Area A staging area is a location where resources needed to support emergency response  operations are aggregated and readied for deployment. A staging area, which could be co­ located with an ICP, should be located close enough to the incident to allow a timely  deployment of assets to the area of the incident, but far enough away to be out of the  immediate impact zone. There may be more than one staging area supporting an incident.  The  designated staging areas for the Town of Brewster are the Eddy Elementary School at 2298  Main Street, the Town Hall at 2198 Main Street, and Brewster Fire and Rescue Headquarters  1671 Main Street.    Points of Distribution Points of Distribution (PODs) are centralized locations where the public can obtain critical  commodities following a disaster or emergency.  PODs can accommodate vehicle traffic (drive ­ through), pedestrian traffic (walk­through) and/or mass transit traffic (bus or rail). Typical critical commodities provided to impacted populations through PODs can include but are not  limited to, shelf­stable food, bottled water, ice, tarps and/or blankets.  The Points of  Distribution (PODs) for the Town of Brewster would be Town Hall at 2198 Main Street and  Brewster Council on Aging at 1673 Main Street, and the Our Lady of the Cape at 468 Stony  Brook Rd. Incident Action Plans are in place for these POD distribution sites    Commented [FR(4]: What is this system? I would spell it  out…everbridge? I am responding? Etc.  Commented [FR(5]: I’m happy to come out and put together a  traffic flow plan of these sites if that would be of interest.    Also, looking to see what BOH did during COVID and utilizing their  plans for PODs  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 24 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Shelters Brewster has designated facilities that can be used to shelter evacuees or displaced persons in  emergency situations. These facilities are located at Town Hall and the Eddy Elementary  School. Longer term shelter facilities are managed by the Barnstable County Regional  Emergency Planning Committee (BCREPC) and provide mass care services to evacuees and  displaced persons.  Shelter facilities will be activated at the direction of the (BCREPC); shelter  facilities are not automatically activated during times of emergency; therefore, residents  should obtain guidance and information from local officials on which shelters may be open.    As part of the BCREPC, Brewster is a member of the regional shelter system, and in regional,  large scale events, will utilize regional shelters to shelter Brewster residents. The Town of  Brewster is responsible for transportation of residents to these shelters, should it be needed.  The closest regional shelters are located at Cape Cod Technical School and Nauset Regional  High School  Emergency shelters can be found in Critical Infrastructure Spreadsheet.     Personal Care Sites (PCS):  The town may establish a PCS for residents to provide comfort  (water, warmth/cooling) during incidents.  The PCS will be minimally staffed and open during  designated hours (>24hrs).  Evacuation The Town Manager or designee has the authority to issue evacuation orders or recommendations.  The Governor also has the authority to make evacuation recommendations, and issue evacuation  orders under a Gubernatorial Declaration of Emergency.   In the event that an evacuation is recommended or mandated, the population designated for  evacuation will leave the affected area using their own private vehicles, or be transported from  Evacuation Assembly Points with transportation assets coordinated/obtained by Brewster.  Depending upon the hazard and other circumstances, shelters for evacuees may be located within  or outside of the Community.  Evacuees are expected to follow the direction and guidance of trained emergency workers, traffic  coordinators, and other assigned emergency officials.   Evacuation routes should be pre­identified by the Town Manager or designee in coordination with  other community officials.  Evacuation routes for this community are State Highway Route 6 west  to the Sagamore or Bourne Bridge and State Route 6A (Main Street) west to the Sagamore or  Bourne Bridge.  Evacuation Assembly Points Evacuation Assembly Points (EAPs) are location(s) within the community that serve as  assembly points for evacuees who do not have their own transportation. Brewster would not  utilize traditional evacuation assembly points, rather, Brewster first responders, Town  employees, Brewster/Orleans/Chatham/Harwich (BOCH) CERT team members would pick up  individuals who are without transportation at their residences. Individuals requiring  Commented [FR(6]: I always recommend designating a local  local/warming station, as well as shelter, in case you have a local  event, like a fire, that displaces ppl and the regional shelters  wouldn’t open Commented [FR(7]: Excellent, especially if you know you don’t  have a lot of folks w/o transportation. Few things to think about­  where would they call to ask for transport? And do you have access  to handicap vehicles?  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 25 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ transportation would contact the EOC for services. Handicap vehicles are available from the  Council­on­Aging.    Evacuation Transportation Hub (T­Hub) In situations when residents may need to be evacuated outside of the community, Brewster  will activate one or more Evacuation Transportation Hubs (T­Hubs) where large numbers of  evacuees transported from EAPs throughout the community assemble and wait for  transportation to either a state­operated Regional Reception Center (RRC) or a designated  shelter outside of a community.  T­Hubs are locally­operated, have adequate indoor facilities  to stage evacuees, and adequate outdoor areas for vehicle staging and evacuee embarkation.  The Commonwealth is responsible for providing buses or other vehicles to transport evacuees  from local T­Hubs to RRCs or shelters. The Evacuation Transportation Hubs (T­Hubs) for the  Town of Brewster would be Town Hall at 2198 Main Street, Council ­on­Aging 1673 Main  Street, and the Eddy School 2298 Main Street. Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 26 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Organization and Assignment of Responsibilities Organization Leadership Brewster has designated emergency management leads that, depending on the severity of the  event, may or may not be involved in emergency response and coordination activities. These leads  include: the Town Manager, Emergency Management Director, DPW Director, Police Chief, Water  Superintendent, key Brewster staff designated to support the emergency operations center, and  response partners such as private sector organizations, volunteer organizations, as well as  regional, state, and federal partners.  Some or all of these staff may help form an emergency  management decision team, to help guide the community’s response.     Chief Municipal Officer The Town Manager serves as the chief municipal officer for the Town of Brewster and is  responsible for providing for the protection of lives and property of the citizens of the  Community. The Town Manager or designee may declare a local state of emergency.       Incident Commander/Unified Command The Incident Commander serves as the on ­scene commander for tactical response operations.   Brewster may expand its incident command to unified command for incidents that require  coordinated response among multiple on­site lead response partners. The Incident  Commander/Unified Command receives it strategic guidance from the Decision Team, and as  needed, coordinates with the Emergency Management Director, and the Emergency  Operations Center on response strategies and resource needs.  Emergency Management Director The Massachusetts Civil Defense Act requires every city and town in Massachusetts to appoint  an Emergency Management Director and establish an emergency management program.     When provided the authority by the Town Manager the Emergency Management Director  (EMD) is responsible for maintaining and managing the activation of Brewster’s comprehensive  emergency management plan and operating the emergency operations center. On a day­to­ day basis, the EMD coordinates emergency planning for Brewster, working with the leadership  of the fire department, police department, local public health, transportation department,  public works, and others as required to share situational awareness and mobilize needed  resources. In emergency response situations, the EMD manages EOC operations, facilitates  emergency response coordination, and makes recommendations to and advises the Decision  Team on available courses of action.  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 27 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Emergency Management Organization Brewster’s Emergency Management Organization supports the functions of the emergency  operations center, and is comprised of partners from government agencies, Town departments,  and non­governmental organizations. The positions identified to support the emergency  management organization and the EOC are designated as emergency positions.  Brewster’s staff  and emergency management partners will be identified and trained to serve in these emergency  positions.  Government Organizations Most of the departments within the Brewster’s government have been assigned emergency  responsibilities in addition to their normal duties to support emergency response and  emergency operations center operations. Each department is responsible for developing and  maintaining its own emergency management procedures in direct cooperation and approval of  the Town Manager or designee.  The County of Barnstable, the Barnstable County Regional  Emergency Planning Committee, Barnstable County Multi­Agency Coordination Center  (MACC), and the Barnstable County Incident Management Team (IMT) may provide direct  support to Brewster and may serve as a conduit for resource requests and management from  State and Federal agencies.   Non-Governmental Organizations Several non­governmental organizations, such as the American Red Cross, etc. work with  Brewster to support EOC operations and aid with shelter operations and mass care needs, as  needed.  Commonwealth of Massachusetts The Massachusetts Emergency Management Agency (MEMA) coordinates state level  emergency operations. During an emergency or disaster, MEMA may provide direct support  to  Brewster and may serve as  a conduit for resource management  from other jurisdictions,  state agencies, federal agencies (through the Federal Emergency Management Agency  (FEMA)), and/or from outside the state through the Emergency Management Assistance   Compact  (EMAC).  MEMA administers recovery assistance programs issued by FEMA under  presidential disaster declarations.      Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 28 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Emergency Operations Center Organization An Emergency Operations Center (EOC) should be organized to best facilitate effective operations  for the jurisdiction.  Brewster’s EOC is organized in an ICS model to ensure the ability to acquire,  analyze, and act on information, and coordinate resources to effectively and efficiently support  emergency response operations in a timely manner.  The Brewster EOC is organized under an ICS structure with designated emergency roles to  facilitate activities. The key ICS positions and sections within the EOC are as follows   • EOC Manager: The EOC Manager oversees all EOC activities, exercises overall direction and  control of EOC operations, and provides policy, guidance, and direction to EOC emergency  operations. The EOC Manager coordinates with incident command and response partners  at the local, regional, state, and federal levels to identify necessary resources for  emergency response. The EOC Manager has primary responsibility for coordinating across  each EOC Section and with the Town Manager and/or Decision Team, the Massachusetts  Emergency Management Agency and/or State Emergency Operations Center, EOC  Managers from neighboring jurisdictions, the MACC, and other as appropriate. The EMD  typically serves as the EOC Manager.  ◼ Public Information Officer: The Public Information Officer (PIO) is responsible for the  provision of public information regarding an incident’s cause, size, and current situation, in  addition to the type and volume of resources committed in order to stabilize and mitigate  an ongoing emergency. The PIO is also responsible for reporting on other matters of  general interest to government agencies, the media, and the public and private sectors in  the event of an emergency or disaster, utilizing both traditional and social media platforms.   In most events, this position would be filled by the Town Manager or Brewster Police Chief.  ◼ Operations Section Chief: The Operations Section Chief is responsible for coordination EOC  activities focused on mitigating the immediate hazard, saving lives and property,  establishing situational control, and restoring normal operations. This includes assisting the  EOC Manager in activating the EOC, making recommendations on the prioritization of  resource requests based upon operational needs, providing operational support  throughout the duration of emergency response and recovery operations, and supporting  situational awareness. The Operations Section is typically supported by designated  Emergency Support Functions that are staffed with representatives from police, fire,  emergency medical services, public works, public health and organizations responsible for  shelter operations.   ◼ Planning Section Chief:  The Planning Section Chief oversees the collection and evaluation  incident information and intelligence, and the dissemination of this information to the EOC  Manager, other incident management personnel, key local and state officials, and the State  Emergency Operations Center/MEMA. The Planning Section Chief is also responsible for  coordinating with the Operations Section Chief to develop Incident Action Plans (IAP) and  situation reports (SitReps).     ◼ Logistics Section Chief: The Logistics Section Chief oversees the coordination and provision  of all service support requirements needed to facilitate effective and efficient emergency  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 29 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ response operations and EOC operations, tracking the status of resources, and  coordinating with the Staging Area and Points of Distribution.   ◼ Finance and Administration Section Chief: The Finance/Administration Section is  responsible for tracking expenditures related to incident response, including personnel  time, procurement of resources, activation and management of vendor contracts,  administration of compensation and claims, and overall cost analysis for the incident, as  required.     Table 1 depicts the organization of the EOC.   Blue boxes denote a responsibility by Barnstable  County Regional Emergency Planning Committee Multi­Agency Coordination Center, if activated.     Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 30 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­   Table 1: EOC Organization            MUNICIPAL  LEADERSHIP  EOC  MANAGER/EMD  INCIDENT  COMMANDER  FINANCE AND  ADMINISTRATION  LOGISTICS  POLICE  PLANNING  PUBLIC INFORMATION  OFFICER  OPERATIONS  FIRE/EMS  NATURAL  RESOURCES  SECURITY  PUBLIC WORKS  FACILITIES  COMMUNICATIONS  SUPPLY  PUBLIC HEALTH  INCIDENT ACTION  PLANNING  RESOURCES SITUATIONAL  AWARENESS   SHELTER  OPERATIONS  COMMUNITY EMERGENCY  RESPONSE TEAM  TOWN FACILITIES  MANAGER  BUILDING  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 31 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Assignment of Roles and Responsibilities Town Manager Prevention and Mitigation • Coordinates with the EMD and others in the emergency management organization to  identify risks and hazards in the community • Reviews and approves hazard mitigation plan  Preparedness • Maintains full authority to act on behalf of the Town during emergencies including the  direction of town personnel, declaring states of emergency, opening the operations  center and shelters and the emergency expenditure of funds, and to delegate any and  all such responsibility by appointing an emergency management director who is a town  employee duly trained in public safety, and a deputy emergency management director  to assist the emergency management director and to assume the duties of the  emergency management director in their absence    • Approves the Comprehensive Emergency Management Plan (CEMP)   Response • Receives communication and updates from the Incident Commander, EMD and/or EOC  Manager on emergency response operations   • When necessary, issues a local declaration of emergency   • Ensures emergency information and guidance is provided to residents   • Upon recommendation by the EMD and/or Incident Commander, issues evacuation  orders or recommendations, when necessary  • Coordinates with other elected officials at the state and federal level  Recovery • Approves disaster recovery policies  • Serves as an advocate for constituent recovery efforts  • Hosts community meetings to ensure needs are being addressed and to provide  information to residents  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  Emergency Management Manager/Emergency Management Director Prevention and Mitigation • Coordinates with the Town Manager, emergency management partners, and  community officials to identify risks and hazards in the community  • Serves as the Emergency Management Manager (EMM) during EOC operations  • Coordinates the development and implementation of hazard mitigation plan and  strategies  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 32 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Preparedness • Facilities and ensures the development and maintenance of the comprehensive  emergency management plan  • Ensures the CEMP is reviewed, revised and adopted  in accordance with plan  maintenance policies  • Designates facilities to be used as an EOC and an alternate EOC   • Ensures the emergency operations center (EOC) and alternate EOC remain in a state of  readiness  • Develops and maintains EOC activation procedures to ensure the EOC can be activated  quickly  • Maintains lists designated EOC personnel   • Maintains Standard Operating Procedures for EOC operations  • Trains public officials and EOC personnel on EOC operations  • Oversees the planning and development of basic warning/notification functions  • Ensures swift access to supplies and equipment needed for emergency operations  • Coordinates with public health to ensure individuals with access and functional needs  can be adequately supported during times of emergency   • Coordinates with appropriate community and emergency management partners to  designate locations for sheltering, evacuation assembly and/or transportation hubs,  staging areas, and points of distribution for critical commodities  • Coordinates and/or provides training, drills and exercises necessary to prepare  community and emergency management partners to perform identified roles and  responsibilities  • Recruits, trains and facilitates activation of Community Emergency Response Team  program  • In cooperation with volunteer agencies, assists with the recruitment, registration and  identification of volunteer emergency workers  • Promotes coordination among public and private agencies regarding emergency  management  • Coordinates Continuity of Operations planning, and prepares standards and guidelines  for developing, testing and exercising continuity of operations plans  • Manages the NIMS Compliance Program necessary to establish the Incident Command  System (ICS) procedures to during a disaster  • Conducts community outreach and public emergency education programs   • Assists with the development of mutual aid agreements with other public and private  agencies  Response • Activates EOC under orders from the Town Manager and initiates response procedures  and activities  • Coordinates all EOC activities and associated emergency response activities of other  agencies   • Coordinates with on­site Incident Command on resource needs  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 33 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Ensures situational awareness information is disseminated to pertinent emergency  management and response partners   • Serves as the primary liaison with FEMA, MEMA, BCREPC, and the MACC  • Ensures the coordination of resources to support emergency response activities  • Coordinates with public health and public works/transportation to facilitate the  transportation of individuals with access and functions needs  • Coordinates the submission of all requests and responses for statewide mutual aid  • Directs and re­allocates community assets and resources during a disaster  • Coordinates requests for state and federal assistance  • Coordinates resource management including donations of materials, equipment and  services  • Determines if a shelter(s) is to be opened and assists with selection of shelter site(s)  • Activates local public information hotline  • Demobilizes the EOC when appropriate to do so.  • Directs an after­action assessment of the disaster to determine what actions can be  taken to mitigate future disaster effects.    • Maintains a database to identify lessons learned and corrective actions taken   Recovery • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  • Coordinates with FEMA and MEMA on state and/or federal disaster assistance  • Coordinates with FEMA and MEMA on opening Disaster Recovery Centers, when  needed  • Works with the Town Manager to establish a framework within which short­term and  long­term recovery operations are coordinated.  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­    Police Department Prevention and Mitigation • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  Preparedness • Ensures Police EOC representatives are trained  • Ensures that law enforcement mutual aid agreements are in place  • Coordinates with Town Manager or designee on the designation of locations for  sheltering, evacuation assembly and/or transportation hubs, staging areas, and points  of distribution for critical commodities  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 34 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Response • Provides EOC representative(s) to coordinates law enforcement resources to support  emergency response operations    • Provides liaison and coordination with other law enforcement agencies, including  Massachusetts State Police, and mutual aid organizations  • Provides security for the EOC  • As needed, provide resources for traffic control, crowd control and restricted area  control, including patrolling evacuated areas  • As needed, provide resources for security to critical facilities including mass care  shelters  • As needed, provide warning and notification support which may include the use of  public address systems on vehicles  • As needed, provides communications support  • As needed, provides resources to support search and rescue operations  • As needed, issues restricted area passes to appropriate personnel  •As needed, assists with evacuations • As needed, assists with enforcement of quarantine and protection orders  • Assesses impact of disaster on available equipment and resources  • Provides situational awareness about emergency response operations, resource status  and other topics of interest to the EOC  Recovery • As needed, assists the Town Manager or designee with recovery activities   • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­    Fire Department Prevention and Mitigation • Provides fire code enforcement and fire prevention services including inspections and  public fire and life safety education  • Ensures hazardous materials safeguards are in place  • Ensure Tier 2 facility reports are filed on an annual basis   • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  Preparedness • Ensures Fire Department EOC representative is trained  • Ensures that fire services and hazardous materials response mutual aid agreements are  in place  • Maintains readiness of all fire service equipment, supplies, procedures and mutual aid  agreements needed for disaster response activities  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 35 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster  • Coordinates with the Town Manager or designee on the designation of locations for  sheltering, evacuation assembly and/or transportation hubs, staging areas, and points  of distribution for critical commodities  Response • Provides EOC representative(s) to coordinates fire services resources to support  emergency response operations    • As needed, provides fire response and control during a disaster   • As needed, requests and manages mutual aid for fire services  response  • As needed, provides warning and notification support which may include the use of  public address systems on vehicles  • As needed, provides resources to support search and rescue operations  • As needed, provides radiological monitoring and decontamination support  • As needed, ensures hazardous materials incident response, control and operations  support  • As needed, provides primary or secondary emergency medical services  • As needed, assists in the triage of disaster victims  • As needed, provides communications support  • As needed, notifies and advises in­field response agencies of any dangers to personnel  at or near the scene of the disaster  • Maintains fire protection for those areas of the community not affected directly by the  disaster  • As needed, determines need for evacuations associated with hazardous materials risk  and/or exposure  • As needed, assists with evacuation operations  • Assesses impact of disaster on available equipment and resources  • Provides situational awareness about emergency response operations, resource status  and other topics of interest to the EOC  Recovery • As needed, assists the Town Manager or designee with recovery activities including  damage assessments  • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  Public Works Department Prevention and Mitigation • Inspects public and private water impoundment sites  • Maintains road, bridges, and waterways   Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 36 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  Preparedness • Ensures EOC representative is trained  • Maintains readiness of all DPW equipment and personnel in connection with disaster  response activities  • Provides fuel storage  • Coordinates with the Town Manager or designee on the designation of locations for  sheltering, evacuation assembly and/or transportation hubs, staging areas, and points  of distribution for critical commodities  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster  • Maintains debris management plan  • Ensures written agreements are in place with emergency response organizations for  use of equipment  Response • Provides EOC representative(s) to coordinates public works and engineering resources  to support emergency response operations    • As needed, provides staffing for resource distribution centers  • As needed, provides fuel for emergency generators  • As needed, coordinates the deployment of traffic control devices  • As needed, provides support to clear debris and/or remove snow  • Monitors community dams during a disaster  • To the extent practicable, maintains refuse collection services during a disaster   • Assesses impact of disaster on available equipment and resources  • Coordinates with the EMD to facilitate the transportation of individuals with access and  functions needs  • Provides situational awareness about emergency response operations, resource status  and other topics of interest to the EOC  Recovery • In coordination with the Town Manager or designee conducts damage assessment of  roads, bridges and other infrastructure  • Coordinates record keeping related to damage assessment and recovery resources  • Provides debris clearance and disposal  • Provides road, bridge and other public facility repair   • Coordinates with utility companies to restore services  • Continues to provide EOC support until no longer needed  • Coordinates debris removal by government agencies and private contractors   • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 37 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­   Emergency Medical Services Prevention and Mitigation • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  Preparedness • Ensures EOC representative is trained  • Ensures that mutual aid agreements for emergency medical services are in place  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster  • Maintains readiness of all EMS equipment, supplies, procedures and mutual aid  agreements needed for disaster response activities    Response • Provides EOC representative(s) to coordinate emergency medical services resources to  support emergency response operations    • As needed, provides emergency medical services/pre­hospital care, triage and  transportation of disaster victims  • Manages mutual aid for emergency medical services operations  • As needed, assists in the evacuation of hospitals and nursing homes  • Coordinates the dispatch of ambulances and the number and types of injured to area  hospitals  • Provides emergency medical service to areas of the community not directly affected by  the disaster  • Provides situational awareness about emergency response operations, resource status  and other topics of interest to the EOC  Recovery • As needed, assists the Town Manager or designee with recovery activities including  damage assessments    ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­    Facilities Management Prevention and Mitigation • Ensures Town facilities meet State Building and Fire Code requirements   • Coordinates with Town Manager or designee to assess and identify building and facility  related risks and hazards in the community and on Town properties  • Ensures all Town cooling, warming, and temporary shelter locations are operational   • Assists EMD with gathering community information for CEMP and IAP Plan  development  • Conducts pre­disaster and pre­storm inspection of Town facilities    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 38 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Preparedness   • Maintains readiness of all facility management equipment and personnel   • Assists in transportation needs of residents pre disaster and/or storm event  • Prepares Town facilities against potential damage  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster  • Assists EMD with opening of EOC  • Ensures adequate staff is available for emergency response  • Ensures adequate staff is available for facility management representation at EOC   Response   • Provides EOC representation to coordinate resources to support emergency response  operations or manage consequences • Assists in transportation needs of residents during an event  • Responds as necessary during events to prevent, assess, and/or repair damage to Town  facilities • Staffs EOC as required by EMD • Supports response of emergency services departments  • Provides situational awareness about emergency response operations, resource status  and other topics of interest to the EOC  • Provides field based assessment of damaged Town facilities during an event  • Conducts field based facility management operations during disasters, weather events,  or other emergency incidents  Recovery • In coordination with the Town Manager or designee, Fire Department, Police  Department, DPW, and Building Department conducts damage assessment of Town  facilities, roads, bridges and other infrastructure  • Coordinates record keeping related to damage assessment and recovery resources  for  Town facilities  • Provides support to the EOC  • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­    Building Commissioner/Building Department Prevention and Mitigation • Distributes educational information on building safety, disaster preparedness and  mitigation systems and instructs community members on same  • Ensures building construction plans meet both State Building Code requirements and  municipal Zoning and By­Law requirements  • Conducts inspections of new buildings and facilities for code compliance   • Conducts inspections of existing buildings and facilities for code compliance   Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 39 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Coordinates with the Town Manager or designee to assess and identify building and  facility related risks and hazards in the community and on Town properties  • Assists EMD with gathering community information for IAP Plan development  Preparedness   • Maintains readiness of all building department equipment and personnel   • Ensures mutual aid agreements are in place  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster  • Assists EMD with IAP development for pre­planned events  • Assists the EMD with opening of EOC   • Ensures adequate staff for building department representation at EOC  • Ensures availability of appropriate levels of inspector staff (building, electric, gas)  Response   • Provides EOC representation to coordinate resources to support emergency response  operations or manage consequences • Staffs EOC as required by EMD • Provides situational awareness about emergency response operations, resource status  and other topics of interest to the EOC  • Assesses impact of disaster on available equipment and resources  • Provides field based assessment of damaged private and public buildings and facilities   Recovery • In coordination with the DPW, Police Department, and Fire Department conducts  damage assessment of public buildings, roads, bridges and other facilities and  infrastructure  • Prepares rapid evaluation reports and posts buildings pursuant to ATC ­45 guidelines  and procedures  • Coordinates record keeping related to damage assessment and recovery resources  • Assist residents with post incident reports and data collection   • Assists EMD with disseminating critical information to the public  • Provides support to the EOC  • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­    Water Department Prevention and Mitigation • Maintains Water Department infrastructure  • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 40 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Preparedness • Ensures EOC representative is adequately trained   • Maintains readiness of all water equipment and personnel in connection with disaster  response activities  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster  Response • Provides EOC representative(s) to coordinate resources to support emergency response  operations or manage consequences • Monitors status of and impacts to water systems  • Takes actions necessary to prevent contamination of water supply  • Ensures adequate water resources for fire services   • As needed, coordinates resources to support restoration of water services   • Provides situational awareness about emergency response operations, resource status  and other topics of interest to the EOC  Recovery • Coordinates with the Town Manager or designee to conduct damage assessments on  water department facilities and infrastructure  • Coordinates with public health on water testing  • Provides repair of water department facilities and infrastructure  • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­    Public Health Department Prevention and Mitigation • Conducts public health inspections at public sector facilities  • Coordinates immunization programs  • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  • Facilitates education programs to the public on disease prevention   Preparedness • Ensures EOC representative is adequately trained   • Maintains readiness of public health personnel and equipment in connection with  disaster response activities  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster  • Coordinates with medical facilities to ensure readiness of supplies, equipment and  personnel for use during a disaster   Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 41 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Provides training to appropriate personnel in detection, evaluation and prevention of  communicable diseases  • Provides protection of food and water supply  • Coordinates with EMM  to ensure planning for and coordination of health/medical  aspects of response to a disaster  • Coordinates pandemic planning with MA Department of Public Health and community  public and private health care provider network  • Maintains procedures for mass and mobile medical countermeasures dispensing for  mass prophylaxis or vaccination  • Advises on control of disease vectors such as insects and rodents   • Recruits, trains and facilitates activation of community Medical Reserve Corps  • Coordinates with the EMM to ensure individuals with access and functional needs can  be adequately supported during times of emergency   Response • Provides EOC representative(s) to coordinate public health and medical resources  to  support emergency response operations or manage consequences • Monitors status of and impacts to public health and healthcare facilities  • As needed, coordinates with the water/sewer department on any issues on water  supply contamination  • As needed, provides resources to investigates and correct problems with sanitation  conditions during a disaster   • As needed, coordinates safe waste disposal  • As needed, coordinates water and food inspection and associated laboratory testing   • As needed, advises on disease vectors such as insects and rodents Provides pest control  • Assists in the determination and elimination of health hazards in the disaster area   • Upon authorization from MA Dept. of Public Health, implements isolation and  quarantine measures, as needed  • Issues health advisories, as needed  • Coordinates the activation and operation of medical countermeasures Emergency  Dispensing Sites   • Coordinates the monitoring of food safety and general sanitation at mass care shelter  facilities  • Orders testing of diseased animals  • Advises on public health hazards related to medical waste and other biohazards,  hazardous materials and radiological materials during an emergency  • Liaises with state and federal health and environmental agencies   • Coordinates with the EMM to facilitate the transportation of individuals with access  and functions needs  Recovery • Coordinates with the Town Manager or designee, Police Department, Fire Department,  DPW, Facilities, and Water Department to conduct damage assessments as needed   • Coordinates with the debris removal agencies regarding any debris that may pose a  public health hazard  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 42 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­    Information Technology Department Prevention and Mitigation • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  Preparedness • Ensures EOC representative is adequately trained   • Maintains readiness of IT personnel and equipment in connection with disaster  response activities  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster  • Ensures telephone, computing resources and network communications capability  essential to emergency operations are maintained   • Ensures the protection of vital records through ongoing support processes for data  backup, IT security measures and standard procedures for firewall management,  intrusion detection, anti­virus protection and access control  • Assists agencies with Geographic Information Systems (GIS) technology services in  supporting incident response, recovery and mitigation activities   • Provides authority and governance protocols for access to IT resources, systems, data  and facilities that house IT assets and for invoking disaster recovery procedures on IT­ supported equipment and systems  Response • Provides EOC representative(s) to support EOC and emergency response operations  • Provides technical assistance to the EOC as required to activate and maintain  information systems capabilities to support emergency operations   • Assists with providing emergency printing services and other printing as appropriate   Recovery • Assists with the recovery of electronic records and invokes recovery in accordance with  the IT Department, Continuity of Operations plan  • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­    School Department Prevention and Mitigation Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 43 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Implements school safety and security programs  • Conducts exercises and drills on the school safety and security programs  • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  Preparedness • Maintains plans for protection of students during a disaster per policy   • Regularly practices through drills and other educational means, procedures for safe  evacuation and relocation of students in case of an emergency   Response • Protects students in school by releasing them, sheltering them or evacuating and  relocating them to safe areas during emergency/disaster  • Provides school buildings for public shelter  • Provides buses for evacuation of students and public during emergency/disaster   • Provides for the emergency care of students and employees during normal school  hours  • Provides available facilities for medical dispensing, staging, and transportation hub sites  Recovery • Coordinates safe re­entry of students into school after the emergency has passed  • Assists in damage assessments of school facilities  • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­    Animal Control Office Prevention and Mitigation • Coordinates with the Town Manager or designee and Police Chief to identify risks and  hazards in the community  Preparedness  • Coordinates planning with appropriate public and private sector agencies which  provide for protection of domestic animals, fish and wildlife during a disaster  • Forms emergency response protocols to address activities necessary for the care of  animals in an emergency such as evacuation, sheltering and medical treatment   Response • Coordinates the animal services and assistance necessary during a disaster including  protection and care of injured animals and disposal of dead animals   Recovery • Coordinates return of domestic animals to owners after emergency has passed  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 44 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Finance Department Prevention and Mitigation • Ensures sound financial management and accountability of Town funds  • Maintains appropriate systems to ensure invoices, bills, statements, and other financial  obligations are paid  • Retains employee insurance, and attendance records  • Maintains employee payroll systems  • Ensures the ability to provide all financial services and functions  during a local, State,  or National disaster or emergency event    • Coordinates, accepts, records, and deposits all local property and other tax payments   • Ensures strict compliance with all State and Federal financial laws, regulations, and  standards  Preparedness   • Maintains readiness of all finance department equipment and personnel   • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster including the by­pass of normal budgetary and  financial requirements for emergency appropriations   • Assists the EMD with opening of EOC   • Ensures adequate staff for Finance Department representation at EOC  • Ensures availability of appropriate levels of staff members  Response   • Provides EOC representation to coordinate resources to support emergency response  operations • Deploys a record­keeping system to ensure timely collection of records, data, activities,  and response expenses to achieve full receipt of available County, State, and Federal  disaster reimbursement    • Supports response of emergency services departments  • Provides situational awareness and monitoring of finances in regard to emergency  purchases and other obligations during an emergency event  • Assesses impact of disaster on available financial resources  • Ensures all payroll, record­keeping, attendance, budgetary, and financial systems are  available and supported during an emergency event     ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  Natural Resources Department Prevention and Mitigation • Coordinates with the EMD and others in the emergency management organization to  identify risks and hazards in the community • Inspects public beaches, landings and properties for hazards and risks   Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 45 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Preparedness • Ensures EOC representative is trained  • Maintains readiness of all DNR equipment and personnel in connection with disaster  response activities  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster    Response • Provides EOC representative(s) to coordinates Department staff and resources to  support emergency response operations    • A needed, provides support to DPW to clear debris and/or remove snow  • Assesses impact of disaster on available equipment and resources  • Coordinates with the EMD to facilitate the transportation of individuals with access and  functions needs  • Provides situational awareness about emergency response operations, resource status  and other topics of interest to the EOC Recovery • In coordination with the Town Manager or designee  conducts damage assessment of  public beaches, landings and other infrastructure  • Work with commercial shellfish grants to coordinate beach response to recover/repair  fishing gear  • Work with community boaters to recover/repair lost or damaged vessels   • Work with Town Manager and Conservation Commission to authorize needed  emergency repairs to revetments and other coastal engineering structures, including  beach access  • Assists with record keeping related to damage assessment and recovery resources   • Continues to provide EOC support until no longer needed  • Assists with recovery activities including initial damage assessments and damage  assessment data, providing the data to MEMA and FEMA when needed     ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  Local Government Agencies Prevention and Mitigation • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  Preparedness • Develop and maintain emergency response procedures   • Negotiate and maintain mutual aid agreements  • Identify sources of emergency supplies, equipment and transportation  • Establish and maintain a list of succession of key personnel  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 46 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Response • Protect and preserve vital records essential for the continuity of government and  delivery of essential functions  • Provide EOC support  Recovery • Maintain records of disaster­related expenditures, including appropriate  documentation  • Continues to provide EOC support until no longer needed  • Provide support for damage assessment activities  • Initiates recovery activities including conducting initial damage assessments and  compiling damage assessment data, providing the data to MEMA and FEMA when  needed  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  Community Emergency Response Team (CERT) Prevention and Mitigation • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  • Distributes educational information on disaster preparedness, mitigation systems, and  disaster kit development and use  • Instructs community members on disaster preparedness, mitigation systems, and  disaster kit development and use  • Conducts CERT safety demonstrations   • Conducts CERT recruitment events  • Coordinates with the Town Manager or designee to identify risks and hazards in the  community  • Assists EMM with gathering community information for CEMP and IAP Plan  development  • Maintains training and certification of CERT members  • Conducts monthly training events to ensure constant state of readiness  • Assists with IAP development for pre­planned events  Preparedness   • Maintains readiness of all CERT equipment and personnel in connection with disaster  response activities  • Maintains plans and/or standard operating procedures for providing resources and  services needed during a disaster  • Assists with IAP development for pre­planned events  • Assists EMM with opening of EOC including availability of staffing  • If necessary, assist in opening of regional shelters  Response Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 47 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Provides EOC representative(s) to coordinate resources to support emergency response  operations or manage consequences • Staffs EOC as required by EMM  • Staffs local cooling and warming centers as necessary • Supports traffic control measures  • Supports response of emergency services departments  • Coordinates and provides incident rehabilitation services to first responders   • Coordinates and provides rehabilitation services to EOC staff  • Provides emergency and logistic support to regional shelter  • Provides situational awareness about emergency response operations, resource status  and other topics of interest to the EOC  • Assists with crowd management  • Assists with debris removal, evacuation, search and rescue, utility control, and basic  first aid  Recovery • Coordinates with the Town Manager or designee, Fire Department, and Police  Department to conduct damage assessments on town facilities, and other property  within the community  • Assists EMM with disseminating information to the public  • Provides staffing and logistic support for recovery centers  • Assists and coordinates post incident rehabilitation services for first responders and  community members  • Provides support to the EOC  • Assists with staffing of local and regional shelters    ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  Responsibilities of the Community Relief Services   Responsibilities of Local Volunteer Organizations   Responsibilities of Local Businesses   Responsibilities of Civic Groups, Faith­Based Organizations, Advocacy Groups  Prevention and Mitigation • Develops and maintains emergency response procedures for their specific locations  • Negotiates and maintains mutual aid agreements  Preparedness • Identifies sources of emergency supplies, equipment and transportation  for their  specific locations  • Establishes and maintains a list of succession of key personnel     Response • Provide support as requested by the Town Manager or designee  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 48 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Recovery • Provides support for damage assessment activities for their specific locations      Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 49 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Line of Succession The line of succession for the Emergency Management Department will be as follows:  Town Manager Peter Lombardi  Emergency Management Director/Fire Chief­ Robert Moran    Deputy Emergency Management Director­ Police Chief Heath Eldredge            Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 50 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Information Collection, Analysis and Dissemination Situational Awareness There are five elements that are the backbone of good situational awareness:  • Define your information requirements  • Determine how to gather information  • Decide who will analyze that information  • Determine how that information will be shared  • Choose the technology that will help communicate and manage the information  During the initial period of an emergency, efforts should be focused on gaining an understanding  of the situation and establishing incident priorities.  A well ­defined, operational information  collection capability is essential.  Information collection provides situational awareness to  leadership and promotes informed decision ­making.  The Community has designated a process to  collect, analyze and disseminate information during an emergency to both internal and  external  response partners as well as the public.  Information Collection Information will be collected from a variety of sources.  The EOC Manager or his/her designee at  the EOC will be charged with collecting information.  The following list  contains examples of  potential sources of operational information:  • On­scene responders  • Community departments and agencies  • WebEOC and MEMA Situational Awareness Reports  • Public agencies and non­governmental partners  • Television, radio and print media  • Social media  • Victims of the emergency and the general public  • Subject matter experts  Information Analysis After information has been collected, it must be analyzed to determine its credibility and  operational relevance.  The EOC Manager or his/her designee will analyze information that is  received and prepare intelligence reports for leadership.  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 51 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Dissemination Message dissemination is categorized into internal messaging and public messaging.  Internal  messaging refers to messages crafted for responders and partners, while public messaging refers  to messages crafted for public dissemination.  Internal Messaging EOC Manager or his/her designee in the EOC will assist in conveying information as necessary to  responders, community departments and agencies and other partners  via radio, email, cell phone,  and text.  Additionally, EOC Manager or his/her designee will maintain and update the Incident  Action Plan (IAP), which will contain critical information and intelligence updates.  As soon as possible after an emergency event, the EMD will communicate community updates to  the MACC, if activated.  If the MACC is not activated, Brewster will communicate directly with  MEMA.    Public Messaging Various methods of public information dissemination are available.  The decision to use a  particular medium will be based on the urgency and the intended audience.  Some methods of  distribution include:  • Press releases  • Press conferences  • Website updates  • Print, radio or televised announcements  • Social media updates  • Local or regional public information systems such as Reverse 911 systems and  web/application based notification systems  To ensure one consistent and accurate voice, all public information releases will be coordinated  through the Town Manager or the Public Information Officer as designated by the Town Manager.  In regional events, Brewster will utilize BCREPC’s Public Information Officer to coordinate press  releases and information dissemination.  Local Declaration of Emergency In general, a Declaration of Emergency is made only by the Town Manager or designee and may be  used to allow spending of funds without a budget allocation, facilitate emergency procurement, or  issue emergency orders such as evacuation, curfew, quarantine, or shelter in place orders.                                                                                             Commented [FR(8]: How will this be done?   Commented [FR(9]: While this is a general list, only your by­ laws and town counsel can confirm a local declaration gives the  town the authority to make these decisions    Check with BOH too, on what declaring a local PH emergency has  the authority to do  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 52 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ A local Declaration of Emergency may be declared by the Town Manager or designee as permitted  by local charter. Whenever a local emergency has been declared, the EMD will notify the  Massachusetts Emergency Management Agency (MEMA) through WebEOC or their regional office  and the BCREPC.    When all emergency activities have been completed, the Town Manager will coordinate with the  EMD to terminate the declared emergency.  All Community departments, agencies and  organizations will receive notification of emergency declarations and terminations through the  Town’s Emergency Alerting System (RAVE Messaging) and/or landline phone, cell phone, radio  communications, email messaging or text messaging.        Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 53 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ Communications Communications are an important component of response and recovery operations. The ability  of emergency management/response personnel from different disciplines, jurisdictions,  organizations, and agencies to work together depends greatly on their ability  to communicate  with each other. To effectively transmit and receive information, emergency response partners  supporting the community must have access to all available forms of communication.  This  section outlines the types of equipment/systems available for internal, external and public  communication. Operational communications systems and capabilities, and effective  communications, are essential to the success of any emergency operation.  The community  maintains and operates the following communications systems to ensure effective and  operation communications between municipal personnel and with other jurisdictions.     Communications between community agencies occur through the use of several types of  communications equipment including radios, cellular and landline phones, email, and text  messaging. In addition, the Commonwealth uses WebEOC and the Health and Homeland Alert  Network (HHAN) for external notifications and to provide situational awareness. Public  communications range from the Emergency Alert System to the community’s website and social  media.     The Town of Brewster uses the RAVE Messaging alerting system as the primary tool for  dissemination of Emergency information. The alerting system is a voluntary system that an  individual can sign up for on the Town’s Website. A local communications network is provided by  Town of Brewster Local TV Channel 18, and Lower Cape TV that is used to scroll emergency  messages.  The Town of Brewster uses many of today’s social media outlets through Town of  Brewster Website and Facebook Page, Brewster Police Website and Facebook Page, Brewster  Fire and Rescue Website and Facebook Page as well to provide immediate information to the  public.   Alert and Notification   Emergency notification of community agencies is critical during times of emergency to ensure  response partners have adequate time to prepare for an emergency and can assemble to  respond to an emergency. The community has several means of notifying emergency response  partners. In most situations, the Community has the capability to warn departments and agencies  on a 24­hour basis.  Notification of Key Officials   When an emergency requires the notification of key community officials the Town Manager or  designee and the Police Chief will utilize the following means as appropriate:    • Email   • Landline telephone   Commented [FR(10]: Excellent!!  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 54 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • Cellular Phone • 2­way radio systems    • Dispatch a vehicle for in­person notification   • Face­to­face communication    EOC Communications The community’s EOC is equipped with, maintains and is capable of operating, the following  communication systems:  RAVE Messaging, Landline Phone, Cell Phone, Police and Fire Statewide  Radio Communications, Town of Brewster Radio Communication Platform and Town Social Media  platforms.  The community conducts periodic communications tests to ensure that its systems are operational  and its personnel are capable of operating the systems.  More particularly, Brewster Police in  cooperation with the Brewster Health Department conducts an emergency notification test on a  monthly basis.    Emergency Alert and Warning Emergency alert and warning systems are designed to allow local authorities to warn the public  of impending or current threats or emergencies affecting their area. Such public warning systems  are essential to communicating critical emergency information to the public during times when  other communications systems may not be dependable. Public warnings may be issued during  severe weather, flooding, fire, hazardous material release, terrorist threat, water contamination,  and any other threats to life, property, and safety. During these or any other type of emergency  when the need to relay emergency public information is immediate the Town Manager or  designee in cooperation with the Public Information Officer will coordinate the development of  public warning messages.  The Town Manager or designee and Police Department will implement  the dissemination of the messages via the public warning systems. Warning the public about an  emergency or disaster includes various means of communication which are summarized in the  table below:     Public Warning Public warning is accomplished using the following methods as appropriate:  • Emergency Alert System (EAS)  • Wireless Emergency Alerts  • Local and Regional Access TV Station  • Community Website Notifications  • Social Media  • Variable Message Boards  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 55 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­ • RAVE Reverse Telephonic Notification Systems  Emergency Alert and Warning for Persons with Access and Functional Needs   Access and functional needs populations will be warned of emergencies by available  methods, including the following:   • Visually impaired: EAS messages on radio, , NOAA Weather Radio, reverse telephonic  notification systems (locally based), route alerting (locally based), door­to­door  notification (locally based)   • Hearing impaired: Captioned EAS messages on television, TTY on reverse telephonic  notification systems (locally based), route alerting (locally based), door­to­door  notification (locally based)   • Non­English speaking: Language messages on radio and/or TV, NOAA Weather  Radio, route alerting, door­to­door, other Community Warning Systems   Warning System Area of Coverage Approving Authority Implementation Local Cable Channel Town wide Town Manager or  designee  TM, PIO, EMD  Regional Cable Channel Region Wide (Lower  Cape)  Town Manager or  designee  TM, PIO, EMD  Rave Messaging  Town wide Town Manager or  designee  TM, PIO, EMD  News Media Town wide Town Manager or  designee  TM, PIO, EMD  Community Website Town wide Town Manager or  designee  TM, IT, PIO, EMD  Door­to­Door Town wide Town Manager or  designee  Fire, Police, Water,  DPW, CERT  Social Media Town wide Town Manager or  designee  TM, IT, PIO, EMD   Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 56 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Wireless Emergency  Alerts  Geo­fencing capability TM, EMD, or Incident  Commander  MEMA 508­820­2000    Public Information Officer The Public Information Officer has the responsibility for taking following actions.  ACTIONS:   • Determine or create proper message content  • Select appropriate public warning system(s) for use  • Disseminate public warnings after receiving written approval from the Town Manager or designee  • Initiate Protective Action Advisory Implementation  • During non­emergency times, information regarding emergency plans and actions to be taken by the  public, in the form of [public information / education materials, will be provided to the public via  newsletters, brochures, publications in telephone directories, Community CATV Local Access and the  Community web­site, etc.]     During an emergency, the potential for dissemination of false or misleading information is high.  This can lead  to operational difficulties for responders and confusion among the public.  Misleading information can be  produced from several sources.  The Community will establish a media monitoring and rumor control section  in Local EOC and staffed by Local PIO. Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 57 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Administration, Finance, and Logistics Finance and Administration   Due to the nature of emergency situations, financial transactions and activities, including purchases and  leases, often need to be executed quickly, and sometimes routine financial and accounting procedures  need to be amended or bypassed, or authorized by law, regulation, and policy.  Note that this in no way  lessens the need to follow sound financial management and accountability.     A local declaration of a State of Emergency may, in some circumstances, allow the community to bypass  normal budgetary and financial requirements in order to finance emergency response and recovery  activities.      A Presidential Disaster Declaration, or a Presidential Emergency Declaration, may allow the community to  apply for federal disaster funding and to be reimbursed for eligible response and recovery costs.      Timely financial support for response and recovery activities could be crucial to successfully achieving  response and recovery objectives.  While innovative and expeditious means of procurement may be required  during times of emergencies, it is still mandatory that lawful and sound financial and accounting principles  and practices be employed in order to safeguard the use of public funds from the potential for fraud, waste,  and abuse.    Each community agency is responsible for establishing effective administrative funding controls, segregation  of duties for proper internal controls, and accountability to ensure that costs incurred are consistent with the  missions identified in this plan.  Extreme care and attention to detail must be taken throughout the  emergency response period to maintain logs, formal records, and file copies of all expenditures, including  personnel time sheets, in order to provide clear and reasonable accountability and justification for future  reimbursement requests.  Records Detailed financial records should be kept for every emergency or disaster managed by the community. Having  detailed and complete financial records are requirements for receiving federal reimbursement under the  Stafford Act for Presidentially declared disasters and emergencies. Documentation should include personnel  hours, equipment costs, expenditures/procurements, costs incurred by the City/Town etc. Financial records  are essential to a successful recovery effort.   All records relating to the allocation and disbursement of funds for activities covered in this plan must be  maintained, as applicable, in compliance with the Code of Federal Register, Title 44, Emergency  Management Assistance, and all Massachusetts statutes pertaining to state financial matters and emergency  management powers and responsibilities.    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 58 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Record Retention Retention of records involving emergencies/disasters will be maintained according to state policy for a period  of seven years beginning on the first day after the final payment under the contract or until litigation is  resolved if filed within that period.  In addition, records regarding hazardous materials exposures will be  maintained by the Fire Department for a period of the life of property.  Preservation of Records It is the responsibility of the chief elected official to ensure that public records be protected and preserved in  accordance with applicable state and local laws.  Storage locations for various vital records are located below:    Location of Town Clerk’s Original Records:  Town Hall Vault  Form of Town’s Original Records: Paper  Location of Town Clerk’s Duplicate Records: Town Hall Vault  Form of Town Clerk’s Duplicate Records:  Laser Fiche, Microfilm, Microfiche  Location of Principal Assessor’s Original Records:  Town Hall Vault  Form of Principal Assessor’s Original Records:  Paper  Location of Principal Assessor’s Duplicate Records:  Assessor’s Office­ Town Hall & Town Hall Vault  Form of Principal Assessor’s Duplicate Records:  Laser Fiche, Microfilm, Microfiche  Location of Board of Health’s Original Records: Town Hall Vault  Form of Board of Health’s Original Records:  Paper  Location of Board of Health’s Duplicate Records:  Board of Health Office­ Town Hall & Town Hall Vault  Form of Board of Health’s Duplicate Records: Laser Fiche, Microfilm, Microfiche    Reports The use of reports will vary according to the type of emergency being handled and individual department  guidelines for report writing and documentation.    Messages All requests for assistance and all general messages will be handled using the procedures and forms found in  the Forms section of this plan.    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 59 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Local Government Situation Report These reports are compiled by the EMD and forwarded to MEMA and the BCREPC to keep regional and state  officials informed about the status of operations.  WebEOC and the MACC are the primary method for keeping  MEMA informed.   See attachment #3 for situation report form.     Other forms may include the chronological log and daily staff journal log and financial tracking reports.  Resource Management The following are sources or potential sources for resources that may be available to Brewster in responding  to disasters and emergencies:    • Personnel, equipment and facilities belonging to the Community  • Resources available from other jurisdictions through local mutual aid agreements, including  resource requests sent to the county MACC  • Resources available from the private sector through purchase, lease, or MOU  • Resources of the Commonwealth of Massachusetts including the National Guard through the  Massachusetts Emergency Management Agency (MEMA)  • Mutual aid resources from other states via the Emergency Management Assistance Compact  (EMAC), through MEMA  • Intrastate mutual aid available through the Statewide Mutual Aid Agreement  • Resources available from the federal government under the National Response Framework  (NRF), through MEMA    If existing Community resources and mutual aid resources are exhausted, or if the community has a need for a  resource that it neither has nor has access to, the EOC may submit a request for assistance to MEMA via the  Barnstable County MACC, phone, or radio to MEMA’s Regional Office or Headquarters, or through WebEOC.   MEMA is responsible for coordinating support from all state agencies, including the National Guard, State  Police, Department of Transportation, Department of Public Health, etc.      The figure below depicts the process by which MEMA receives, processes, tracks and fulfills requests from  cities and towns, and other stakeholders for support.  Commented [FR(11]:I’ve never seen anyone actually use these. You can keep it if you like, as a guide for information to  capture, or you can get rid of it.  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 60 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Mutual Aid Mutual aid is the provision of services from one jurisdiction to another.  A mutual aid agreement is an  agreement among jurisdictions to allow emergency responders to lend assistance across jurisdictional  boundaries. Some mutual aid agreements may be formal and/or may be activated with some degree of  frequency, such as mutual aid provided in the fire services community.  Other mutual aid agreements are  informal, and/or activated infrequently and only under emergency circumstances.    Brewster is party to the following mutual aid agreements:   The Town of Brewster is part of the Statewide Mutual Aid Chapter 40 Section 4J of the Massachusetts General  Law.  The Brewster Fire & Rescue Department belongs to the Barnstable County Fire Chief’s Association Mutual Aid  agreement.  The Brewster Police Department belongs to Cape and Island Law Enforcement Mutual Aid agreement  The Brewster Board of Health has a Mutual Aid agreement from Barnstable County Health Department  The Brewster Water Department has a Mutual Aid agreement under the Intrastate Water/Wastewater Agency  Response Network.  The Brewster Department of Public Works is part of the Statewide Mutual Aid Chapter 40 Section 4J of the  Massachusetts General Law.          Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 61 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Training and Exercise Program   A critical component of this CEMP is the ability to conduct training and exercises in order to validate the  CEMP’s contents.  These events should take an all hazards approach.  In addition, trainings and exercises could  focus on specific areas, such as hazardous materials events.  A training and exercise program should be  developed to effectively implement the CEMP.     Training Program An all hazards training program is a critical component to a community’s emergency planning cycle.  The  following sections describe some of the various training opportunities an Emergency Management Program  can take advantage of.      All Hazards Training   MEMA Provided Training   MEMA’s Training and Exercise Unit offers numerous classroom training opportunities throughout the calendar  year.  These all­hazards training programs cover various topics and offer unique perspectives on emergency  management planning and response.  Specific training programs can be found on MEMA’s website.      Some examples of training include:   a. Incident Command Systems (ICS) 300  b. Incident Command Systems (ICS) 400  c. ICS for Elected and Senior Leaders  d. Emergency Operations Center (EOC) Awareness and Operations  e. Community Points of Distribution (C­POD)  f. Homeland Security Exercise and Evaluation Program (HSEEP) Training     Emergency Management Institute Training The Emergency Management Institute (EMI) has a series of online Professional Development Training  Programs designed to bolster the knowledge emergency managers need to possess.  These online based  classes can be found on FEMA’s Emergency Management Institute Website, under their Professional  Development Section.            Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 62 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Hazardous Materials Training   Section 303 (c) (8) of EPCRA, OSHA 29CFR 1910.120 (HAZWOPER) and EPA 40CFR 311; require that those  responsible for implementing chemical emergency plans be provided training opportunities that enhance local  emergency response capabilities.  The LEPC/REPC intends to utilize courses sponsored by the Federal and  State governments, and private organizations in helping fulfill this requirement.  The LEPC/REPC will also  schedule courses that address the unique concerns and needs for the local hazardous materials preparedness  program.  Employers are responsible for ensuring the health and safety of responding personnel, as well as the  protection of the public and community served.    The LEPC/REPC will work in conjunction with the State Emergency Response Commission and community  leaders to evaluate the hazardous materials training development needs of local emergency personnel.  The  LEPC/REPC will coordinate local training initiatives to ensure consistency with the Hazardous Materials Plans  and will maximize training resources available from all levels of government and the private sector.    Employees who participate, or are expected to participate in emergency response shall be given training in  accordance with the following paragraphs:    First Responder Awareness Level First responders at the awareness level are individuals who are likely to witness or discover a hazardous  substance release and who have been trained to initiate an emergency response sequence by notifying the  proper authorities of the release.  They would take no further action beyond notifying the authorities of the  release.    First responders at the awareness level shall have sufficient training or have had sufficient experience  to objectively demonstrate competency in the following areas:    a. An understanding of what “hazardous materials” is, and the risks associated with them in an  incident.  b. An understanding of the potential outcomes associated with an emergency when hazardous  materials are present.  c. The ability to recognize the presence of hazardous materials in an emergency.  d. The ability to identify the hazardous materials, if possible.  e. The understanding of the role of the first responder awareness individual in the employer’s  emergency response plan including site security and control and the North American  Emergency Response Guidebook.  f. The ability to realize the need for additional resources and to make appropriate notifications to  the communication center.          Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 63 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  First Responder Operations Level First Responders at the operations level are individuals who respond to releases or potential releases of  hazardous substances as part of the initial response to the site for the purpose of protecting nearby persons,  property, or the environment from the effects of the release.  They are trained to respond in a defensive  fashion without actually trying to stop the release.  Their function is to contain the release from a safe  distance, keep it from spreading, and protect further exposures.      First responders at the operation level shall have received at least eight hours of training or have had  sufficient experience to objectively demonstrate competency in the following areas in addition to  those listed for the awareness level and the employer shall so certify:    a. Knowledge of the basic hazard and risk assessment techniques.  b. Know how to select and use proper personal protective equipment provided to the first responder  operation level.  c. An understanding of basic hazardous materials terms.  d. Know how to perform basic control, containment and/or confinement operations within the  capabilities of the resources and personal protective equipment available with their unit.  e. Know how to implement basic decontamination procedures.  f. An understanding of the relevant standard operating procedures and termination procedures.    Hazardous Materials Technician Hazardous materials technicians are individuals who respond to releases or potential releases for the purpose  of stopping the release.  They assume a more aggressive role than a first responder at the operations level  does in that they will approach the point of release in order to plug, patch, or otherwise stop the release of  hazardous substance.    Hazardous materials technicians shall have received at least 24 hours of training equal to the first  responder operations level and in addition have competency in the following areas and the employer  shall so certify:    a. Know how to implement the employer’s emergency response plan.  b. Know the classification, identification, and verification of known and unknown materials by using  field survey instruments and equipment.  c. Be able to function within an assigned role in the Incident Command System.  d. Know how to select and use proper specialized chemical personal protective equipment provided  to the hazardous materials technician.  e. Understand hazard and risk assessment techniques. f. Be able to perform advance control, containment, and/or confinement operations within the  capabilities of the resources and personal protective equipment available with the unit.  g. Understand and implement decontamination procedures.  h. Understand termination procedures.  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 64 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  i. Understand basic chemical and toxicological terminology and behavior.      Hazardous Materials Specialist Hazardous materials specialists are individuals who respond with and provide support to hazardous materials  technicians.  Their duties parallel those of the hazardous materials technician, however they may be called  upon, where a more specific knowledge of the various substances is needed.  The hazardous materials  specialist would also act as the site liaison with Federal, state, local and other government authorities  regarding site activities.    Hazardous materials specialists shall have received at least 24 hours of training equal to the technician  level and in addition have competency in the following areas and the employer shall so certify:    a. Know how to implement the local emergency response plan.  b. Understand the classification, identification and verification of known and unknown materials by  using advance survey instruments and equipment.  c. Knowledge of the state emergency response plan.  d. Be able to select and use proper specialized chemical personal protective equipment provided to  the hazardous materials specialist.  e. Understand in­depth hazard and risk assessment techniques.  f. Be able to perform specialized control, containment, and/or confinement operations within the  capabilities of the resources and personal protective equipment available.  g. Be able to determine and implement decontamination procedures.  h. Have the ability to develop a site safety and control plan.  i. Understand chemical radiological and toxicological terminology and behavior.      Incident Command System    Incident Commanders, who will assume control of the incident scene beyond the first responder awareness  level, shall receive at least 24 hours of training equal to the first responder operations level and in addition  have competency in the following areas and the employer shall so certify:    a. Know and be able to implement the employer’s incident command system.  b. Know how to implement the employer’s emergency response plan.  c. Know and understand the hazards and risks associated with employees working in chemical  protective clothing.  d. Know how to implement the local emergency response plan.  e. Knowledge of the state Emergency Response Plan and of the Federal Regional Response Team.  f. Know and understand the importance of decontamination procedures.      Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 65 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Trainers Trainers who teach any of the above training subjects shall have satisfactorily completed a training course for  teaching the subjects they are expected to teach, such as the courses offered by the U.S. Fire Academy, FEMA  Emergency Management Institute, U.S. EPA, Massachusetts Fire Academy or Massachusetts Emergency  Management Agency, Barnstable County Fire Academy; or they shall have the training and/or academic  credentials and instructional experience necessary to demonstrate competent instructional skills and a good  command of the subject matter of the courses they are to teach.  Exercise Program Similar to Training Programs, a strong Emergency Management Program should also involve exercise various  plans and procedures, to ensure that training and the various plans are effective.      Section 303(c) (9) of EPCRA places a requirement on local jurisdictions to establish “methods and schedules for  exercising the emergency plan”.  In establishing training programs and schedules the emergency managers  recognize the need for an integrated exercise program that will ensure community response agencies and  facilities successfully perform their emergency roles and functions in accordance with the All Hazards  Emergency Plan.  An effective exercise program will also strengthen response management, coordination, and  operations, plus reveal shortcomings and weaknesses that can be corrected prior to an emergency in order to  improve and refine public safety capabilities.      Types of Exercises Exercises are generally classified in three major categories:  Tabletop, Functional, and Full Scale.  Local  jurisdictions may also consider preliminary exercises called Orientations to introduce participants to the plan  and prepare for the exercise process.    Each of these exercises varies in activities and resources.  Some require simple preparations and execution  while others may be more complex and require greater efforts and resources.  Each provides their own  benefits and all should be considered in the overall development of an exercise program.    Orientation (Exercise)  Orientations are used to acquaint personnel with policies and procedures developed in the planning process,  providing a general overview of the emergency plan and its provisions.  Orientation is especially effective in  ensuring that emergency personnel understand their roles and responsibilities and clarifying any complex or  sensitive plan elements.      While the orientation does not normally involve any direct simulation or role­playing, it is used to review plan  procedures and informally apply them to potential emergency situations or past events familiar to everyone.    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 66 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Tabletop Exercise   A Tabletop Exercise is primarily a learning exercise that takes place in a meeting room setting.  Prepared  situations and problems are combined with role­playing to generate discussion of the plan, its procedures,  policies, and resources.  Tabletop Exercises are an excellent method of familiarizing groups and organizations  with their roles and demonstrating proper coordination.  They are also good environments for reinforcing the  logic and content of the plan and integrating new policies into the decision making process, since they allow  participants to act out critical steps, recognize difficulties, and resolve problems in a non­threatening  environment.    Functional Exercise A Functional Exercise is an emergency simulation designed to provide training and evaluation of integrated  emergency operations and management.  It is more complex than the Tabletop Exercise and focuses on the  interaction of decision making and agency coordination in a typical emergency management environment  such as an Operating Center or command location.  All field operations are simulated through messages and  information normally exchanged using actual communications, including radios and telephones.  It permits  decision­makers, command officers, coordination and operations personnel to practice emergency response  management in a more realistic environment, complete with time constraints and stress.  It generally includes  several organizations and agencies practicing interaction of a series of emergency functions such as direction  and control, assessment, and evacuation.    Full Scale Exercise The Full Scale Exercise evaluates several components of an emergency response and management system  simultaneously.  It exercises the interactive elements of a community emergency program, similar to the  Functional Exercise, but it is different from the Functional Exercise in that it adds a field component.  A  detailed scenario and simulation are used to approximate an emergency, which requires on­scene direction  and operations, and also includes coordination and policy­making roles at an emergency operations or  command center.  Direction and control, mobilization of resources, communications and other special  functions are commonly exercised.    Progressive Exercise Program Recognizing that the exercise types described in this plan are intended to build on one another, each one  becoming more complex and comprehensive, the LEPC will establish a progressive exercise program by  scheduling basic Orientations to introduce the plan and the specific policies and responsibilities established.   Tabletop Exercises will then be held to implement actual coordination and leadership provisions of the plan,  including emergency operations concepts that maybe new to many local personnel.  These will be followed by  Functional Exercises to integrate the plan’s more complex sections under simulated emergency conditions.   The entire hazardous materials emergency response system will then be evaluated by a Full Scale Exercise.  Exercise Schedule The specific exercise schedule will be developed after the CEMP has been reviewed and accepted by the  Community.  A plan to evaluate Hazardous Materials Plans may also have to be approved by the State  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 67 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Emergency Response Commission.  Brewster conducts an annual tabletop exercise designed to test and  evaluate the CEMP on an annual basis.    NOTE: If a real response situation has occurred, it may be counted as an exercise as long as an after­action evaluation is performed and the plan is updated with “lessons learned” from the incident.         Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 68 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Plan Development and Maintenance If a plan is to be effective its contents must be known and understood by those who are responsible for its  implementation. The Town Manager or designee will brief the appropriate Community officials and  department heads concerning their roles and responsibilities under this Plan. The EMD will arrange for  appropriate training and exercises to maintain this plan.    The Town Manager or designee is responsible for this Plan and will ensure that this plan is reviewed and  updated on an annual basis, and that all appropriate personnel and departments participate in the review.      The Town Manager or designee is responsible for maintaining a training and exercise program that ensures  that the Plan, including the EOC and people with emergency management responsibilities, is exercised at least  once each year.      All departments are responsible for the development and maintenance of their respective segments of this  Plan. All departments are responsible for annually reviewing their portion of this Plan and updating it as  necessary.     Following every exercise or significant real world event, the Town Manager in collaboration with the EMD will  ensure that a detailed After Action Report (AAR) and Improvement Plan is prepared.  At least annually, this  Plan should be updated to incorporate lessons learned and best practices identified through training,  exercises, and actual events/incidents.       Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 69 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Authorities and References A. Massachusetts Emergency Management Agency, Comprehensive Emergency Management  Plan, Basic Plan and Related Annexes.  B.  Federal Emergency Management Agency, 1­10, “Guide for the Development of a State and  Local Continuity of Government Capability.”  C.  Civil Preparedness Guide 1­8, “Guide for the Development of State and Local  Emergency Operations Plans.”  D.  Civil Preparedness Guide 1­8A, “Guide for the Development of State and Local Emergency  Plans.”  E. Civil Preparedness Guide 1­20, “Emergency Operating Centers Handbook.”  F.  Civil Preparedness Guide 1­35, “Hazard Identification, Capability Assessment, and Multi­ Year Development Plan for Local Governments.”    References 1. Federal The Federal Civil Defense Act of 1950 (PL 81­920)  The Disaster Relief Act of 1974 (PL 93­288)  Emergency Management and Assistance, 44 U.S. Code 2.1  Homeland Security Presidential Directive (HSPD) 5, “Management of Domestic Incidents  Public Law­288  National Response Plan (NRP)  National Response Framework (NRF)  CPG­101  National Preparedness Goal   National Incident Management System (NIMS)   Incident Command System (ICS)  1. Commonwealth of Massachusetts Massachusetts Civil Defense Act, Chapter 33   Massachusetts Executive Order 144  Executive Order #242, Comprehensive All­hazards Emergency Planning   Executive Order #469, Designation of the NIMS as the State’s Incident Management Standard  Statement of Understanding between the State of Massachusetts and the American Red Cross    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 70 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Massachusetts EOC ­ Standard Operating Procedures   State EOC Utilization Plan   State Fire Mobilization Plan   MEMA Continuity of Operations (COOP) Plan    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 71 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Attachment 1: EOC Activation Team Checklist    Notify all individuals on the EOC roster of the EOC activation using the RAVE Reverse 911 notification  system, cell phone or the land­line telephone system.   Set­up the EOC stations, equipment (computers, television, smart board, projectors, maps, etc.) and  the EOC communications   Install and check all telephones   Install and check all laptop computers   Obtain EOC documents to be used during activation   Establish WebEOC connection with the MEMA   Notify the BCREPC of EOC activation   Establish an EOC personnel ID station (if needed)   Assign security to EOC entrance and log all EOC access   Command Staff review of EOC operating procedures   Town Manager or designee briefs EOC personnel on situation    Each department shall be responsible for further notification and staffing in accordance with their  department’s Standard Operating Procedures. Individual department staffing levels will be determined by  the appropriate department head in cooperation with the EMD. Staffing decisions shall be based on the  scope and extent of the emergency.  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 72 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Attachment 2: EOC Operational Capabilities Checklist                                                              Primary EOC Brewster Fire Department HQ 1671 Main Street Brewster, MA 02631 Alternate EOC Brewster Police Department 631 Harwich Road Brewster, MA 02631 Generator  Whole Station Generator  Diesel Fuel  Whole Building Generator,  Diesel Fuel  Date of Last Test Weekly Weekly  Number Days of Fuel Supply 72 Hours 72 Hours  Radio Communications  Base and Portable Radios Base and Portable Radios  Wall Charts  Paper and Dry Erase Easel  Paper and Dry Erase Easel  Media Briefing Room  Training room, Computer  Smart Board, TV  Training room, Computers  Smart Board, TV  Alternate Water Supply Bottled Water Bottled Water  Food Storage  72 Hours 12 People 72 Hours 6 People  Number of Days of Food 3 Days 3 Days    Sleeping Area  Accommodations for an  additional 12 people.  Accommodations for an  additional 6 people.      Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 73 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­    Attachment 3: Local Government Situation Report REPORT #: DATE: TIME: COMMUNITY: COUNTY: MEMA Region: REPORTED BY (name): TITLE: TELEPHONE: CELL PHONE: 1. INCIDENT DESCRIPTION: 2. LOCAL STATE OF EMERGENCY (CIRCLE): NO YES DATE: TIME: 3. CASUALTIES (provide latest figures): Fatalities: Injuries: Missing: 4. EOC OPERATIONAL (CIRCLE): YES NO 5. EMERGENCY ORDERS (If any. Examples: evacuation ordered, snow emergency, driving ban, curfew, etc.): 6. AGENCIES SUPPORTING/ON-SCENE MUTUAL AID (CIRCLE): Police Fire Public Works Medical Other (Describe): Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 74 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  ______________________________________________________________________________________ 7. SHELTER STATUS (Example: Shelter name, location, number of people, managed by Red Cross or Community, contact phone#, etc.): A. Regional Shelters: a. Cape Cod Regional Technical High School, 351 Pleasant Ave Harwich, MA 02645: B. Personal Care Sites: 8. TIDAL SURGE AND FLOODING STATUS: 9. ROADS/BRIDGES STATUS (Example: Blocked, washed out, flooded, closed, location): A. Roads: B. Bridges: a. Freemans Way Bridge: 10. DAMAGE REPORT (Example: Minor, significant, or major damage for residences, municipal buildings, sewer plant(s), businesses and status of power outages, Gas/Electric/Phone companies, water supply, debris removal needed, utility poles removed, telephone outages, etc.): Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 75 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  11. REMARKS: 12. ASSISTANCE REQUESTED (Example: size, amount, location, and type): A. Barnstable County: B. State: C. Federal: Name/Title of Contact: Phone number: Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 76 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  INSTRUCTIONS FOR COMPLETING THE LOCAL GOVERNMENT SITUATION REPORT FORM (LOGOSITREP)  Local officials should provide Situation Reports whenever requested to do so by MEMA and/or when  local emergency operations are undertaken.  Situation Report information may be entered into  WebEOC.  Situation Reports should be provided anytime there is a significant change in the status of  an item(s) listed on the Situation Report Form.    1. Incident Description:  Provide a short narrative description of the event affecting your community, including  specific locations and impacts.   2. Local State of Emergency:  Indicate whether or not your local Chief Elected Official has declared a Local State of  Emergency, including date and time declared.  3. Casualties:  Provide the best estimate of disaster related casualties.  Provide latest cumulative figures, not an  update from the previous Situation Report.  4. EOC Activation:  Indicate if the local EOC is activated or closed.    5. Emergency Orders:  Indicate any emergency orders or declarations issued by the Chief Elected Official  (evacuation ordered, driving ban, curfews in effect, etc.).  6. Mutual Aid Received From:  Indicate any mutual aid being received from other towns or cities (not the State).  7. Shelter Status:  Indicate all public shelters that are currently open, name and location of shelter, the number of  people in the shelter, and who is managing the shelter (Red Cross, local Fire Department, etc.).  8. Dams/Rivers Status: List the name of any rivers approaching flood state or currently flooding.  List the name of  any dams that are threatened or breached.  9. Roads/Bridges Status: Describe the observed impact on the local road system or bridges (both State and locally  maintained) and the extent to which roads and bridges have been made impassable by downed trees, wires, snow  and other debris.  10. Damage Report: Fill in damage observed; minor, significant, or major damage for residences, municipal  buildings, sewer plant(s), businesses and status of power outages, water supply, debris removal needed,  telephone outages, etc.).  11. Remarks: Provide any pertinent information which you feel State officials should be aware of regarding the  situation in the community.   12. Assistance Requested: Indicate what type of assistance the community requires, if any, and a local point of   Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 77 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­    Attachment 4: Mutual Aid Listings Towns and departments with which the community has mutual aid agreements:    TOWN  Statewide Mutual Aid Chapter 40 Section 4J of the Massachusetts General Law.    FIRE  Barnstable County Fire Chief’s Mutual Aid Agreement to include the County Technical Rescue and Dive Team.  The Town is a Member of the Cape and Island EMS system.     POLICE  An Agreement with Cape and Island Law Enforcement Council that includes Cape PDs, State Police, DA office  and Barnstable County Sherriff Department.    BOARD OF HEALTH  An agreement with Barnstable County Health Department and Other Cape towns    WATER DEPARTMENT   An agreement with the Intrastate Water/Wastewater Agency Response Network.     Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 78 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Standard Operating Procedures The ultimate responsibility for all emergency management activities is vested in the Town Manager or  designee.  He or she is responsible for all emergency management policies, and during emergency operations  will have final responsibility for decision making concerning emergency management actions. The EMD acts as  the Emergency Operations Center (EOC) manager while the EOC is activated.  They oversee those responsible,  for the implementation of the plan, and ensure all are well­versed in their roles and responsibilities. It is the responsibility of the Town Manager or designee to ensure an approved line of succession exists in case  some individuals are unable to perform these duties.  It is incumbent upon the Town Manager to ensure vital  records are maintained. All required reports and records of emergency operations activities should be  submitted the Town Manager or designee.   Initial Actions _____Receive notification of incident    _____Review CEMP with Town Manager or designee (consider developing ICS 202 Incident Objectives)  _____Assess the situation and make appropriate notifications to activate and staff EOC  _____Establish a communications link with affected jurisdictions and volunteer agencies _____Discuss with Town Manager the need to activate the Emergency Operations Center (EOC)  _____Maintain situational awareness and determine if there is an imminent threat  EOC Activation  ____Activate the EOC (attachment EOC Activation Team Checklist)  _____Make sure all actions under Initial Actions are complete    _____Discuss with the Town Manager or designee the need to declare a local state of emergency  _____Initiate Community Emergency Management Plan  _____Keep a log of all decisions made and actions taken (consider using form EOC Chronological Log)  _____Assign Public Information Officer   _____Issue initial public information statements if necessary  _____Authorize activation of community notifications system(s)  _____Identify someone to manage expenditures/finance if needed  _____Contact Barnstable County MACC, REPC, and MEMA regional office of EOC activation  _____Brief EOC staff on status of emergency (form ICS 201 Incident Briefing)  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 79 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  _____Prepare for 24­hour operations, if necessary, to include staffing, food/water, and facility operation  _____Determine readiness of communications and back­up communication systems   ___Telephone and radio networks, including cell phones  ___Fire and Police radios  ___800 MHz systems  ___Phone systems of state agencies  ___Community notification system   EOC Operations _____Log all actions taken (EOC Chronological Log)  _____Discuss anticipated resource needs   _____Authorize activation of warming/cooling stations if needed  _____Prepare and coordinate public information releases  _____Authorize inspection of all damaged buildings for structural integrity   _____Inspect all arterial roads for damage, assess and address repair as needed  _____Conduct regularly scheduled briefings for EOC staff (form ICS 201 Incident Briefing)   _____Prepare an Incident Action Plan for all active resources   _____Coordinate need for EOC security with Police Department   _____Manage requests from incident scene  _____Conduct needs assessment and aid individuals with access and functional needs  _____Determine the condition/capacity of hospitals and other healthcare facilities serving the community  _____Acquire status of utilities within the affected area  _____Validate status of critical resources to support operations  _____Periodically solicit reports from EOC staff to maintain Local Government Situation Report  _____Establish traffic control plan with Police Department if needed  _____Coordinate debris removal from main routes with Department of Public Works if necessary   _____Continue to monitor NWS alert system in coordination with MEMA  _____Identify transportation­related needs and contact transportation support partners if needed  _____Submit resource request(s) for any unmet needs to Barnstable County MACC and MEMA regional office  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 80 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  _____Coordinate with Police Department for security patrols of impacted area   EOC Demobilization _____Coordinate with local, state, and federal agencies in damage assessment and cost of recovery activities  _____Inform the public of disaster recovery activities via community notification system  _____Continue to assist in the restoration of normal services and operations  _____Coordinate re­entry of evacuees with partner agencies  _____Coordinate with Department of Public Works to ensure all streets are accessible   _____Periodically receive reports from EOC staff regarding situation recovery status  _____Coordinate with Police Department to establish a traffic control plan  _____Maintain records of personnel, equipment, and supplies use for possible reimbursement    _____Conduct critical incident stress management activities  _____Establish disaster recovery centers for victims in conjunction with REPC/MEMA/FEMA   _____Lift local state of emergency if declared  _____Close logs of all actions taken (EOC Chronological Log)  _____Contact MEMA regional office and Barnstable County MACC of EOC deactivation  _____Debrief response personnel; prepare incident report, and update plan on the basis of lessons learned  _____Authorize re­entry of evacuees  _____Coordinate with volunteer agencies involved in disaster relief operations   _____Apply for state and federal disaster relief funds if appropriate  _____Address legal and insurance matters  Attachment 5: Fire Department Representative SOP The role of the Fire Department in emergency/disaster situations is primarily fire­related incident control and  management of any hazardous materials, including radiological.  They also may lead search and rescue  operations.  During emergency response activities, if Fire Department resources become exhausted, additional  support will be obtained through local mutual aid and then state agencies.  The Fire Chief or his designee is  responsible for coordinating all Fire Department operations.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 81 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  EOC Operations _____Keep detailed logs of all actions taken by Fire Department during the incident (EOC Chronological Log)  _____Maintain situational awareness and how it may pertain to Fire Department operations   _____Determine the status of medical treatment site(s) to be used as triage areas or mass decontamination sites _____Determine availability of EMS personnel, supplies, and equipment and if more is needed request mutual aid  support  _____Determine availability of search and rescue personnel, supplies and equipment and if more is needed,  request mutual aid support EOC Operations  _____Coordinate dispatch of EMS teams to the scene(s) as required   _____Coordinate dispatch of search and rescue teams to scene(s) as required  _____Coordinate evacuation for affected residents  _____Coordinate decontamination capabilities within the Fire Department and if insufficient notify EMD  _____Arrange for Fire Department to team with Police and Building Department representatives to identify and restrict  access to all structurally unsafe buildings  _____If mass casualties have occurred work with EMD to contact mutual aid partners and establish triage site  _____Coordinate the set­up of the decontamination area for emergency responders and those affected if  needed  _____Coordinate emergency power and lighting at the incident site upon request  _____Coordinate the identification of the condition of hazardous materials where they are stored or used  _____Identify resource shortfalls and coordinate additional contractor resources to assist in hazardous  materials response, informing EMD of availability  _____Coordinate door­to­door warnings with the Police Department if necessary  _____Route resource requests for unmet needs to the EMD  _____Periodically update EMD on incident status  EOC Demobilization _____Support damage assessment activities as needed  _____Coordinate clean­up as required  _____Coordinate the return of all equipment to quarters or mutual aid partners   _____Coordinate inventorying of equipment and assess any operational issues experienced during the   incident   _____Coordinate the release of mutual aid companies as they become available  _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 82 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­     Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 83 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­        Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 84 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Attachment 6: Police Department Representative SOP The Police Department’s role in an emergency will be an expansion of its normal daily routine.  The Police Chief is  responsible for coordinating law enforcement emergency activities.  If, during emergency operations, local law enforcement capabilities are exceeded, support will be available through existing mutual aid agreements and from state  and federal law enforcement agencies.  The Police Chief or his designee will integrate and manage outside law  enforcement agencies which are brought in for assistance.   The Police Department is generally responsible for all traffic control and security services.  In addition, during a large ­ scale incident, they may be asked to perform additional activities depending on the incident.  If the EOC becomes  activated, the Police Department will place a representative in the EOC to help coordinate activities with other  community resources.  Initial Actions _____Receive notification of emergency  _____Review emergency management plan and checklist _____Keep detailed logs of actions taken by Police Department during the incident (EOC Chronological Log)  _____Maintain situational awareness and how it may pertain to Police Department operations   EOC Operations _____Coordinate availability of emergency response equipment and place on standby   _____Coordinate the verification of communications capability within the affected area  _____Assign a liaison to Incident Command in the operational area  _____Coordinate the request of mutual aid from State Police as required  _____Establish security for EOC and other critical facilities and essential supplies if requested  _____Establish security for damaged public buildings if needed  _____Coordinate confinement and access control areas for security purposes  _____Coordinate dedicated access routes to these areas for Incident Response personnel  _____Coordinate the investigation of the cause of the incident as appropriate  _____Coordinate the securing of the scene, rerouting of traffic, and implementing crowd control measures  _____Organize the evacuation of the public and of special facilities if required  _____Coordinate road closures  _____Coordinate providing back­up communication if needed  _____Periodically update EMD on emergency response status  _____Coordinate door­to­door warnings with Fire Department   _____Route resource requests for unmet needs to the EMD    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 85 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  EOC Demobilization _____Support damage assessment activities as needed  _____Coordinate with state and federal authorities to investigate the incident if needed  _____Coordinate restricted access to suspected unsafe structures pending evaluation by Building Inspector   _____Coordinate reentry of evacuees  _____Coordinate the return of all equipment to station or mutual aid partners   _____Coordinate inventory of equipment and assess any operational issues experienced during the incident   _____Coordinate the release of mutual aid units as they become available  _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD          Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 86 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Attachment 7: DPW Representative SOP In emergency situations the Department of Public Works is responsible for deploying available equipment and  manpower.  In the event that local resources are exhausted assistance may be requested from mutual aid  partners or MEMA.  The Department of Public Works is responsible for ensuring the community’s roads and  bridges are in passable condition.  During a large­scale incident they may be asked to perform additional  activities depending on the incident.  If the EMD activates the EOC the Department of Public Works will place a  representative in the EOC to help coordinate activities.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  _____Keep detailed logs of actions taken by the Department of Public Works during the incident (EOC  Chronological Log)  _____Maintain situational awareness and how it may pertain to the Department of Public Works operations   EOC Operations _____Coordinate availability of emergency response equipment and place on standby   _____Coordinate the verification of communications capability within the affected area  _____Assign a liaison to Incident Command in the operational area  _____Coordinate the request of mutual aid from mutual aid partners and contractors as required  _____Coordinate providing essential supplies to the operational area if requested  _____Ensure dedicated access routes to operational areas are open for Incident Response personnel  _____Coordinate assisting the Police Department with traffic control if necessary  _____Coordinate assisting with evacuation of public and special facilities if required  _____Coordinate road closures if necessary  _____Periodically update EMD on emergency response status  _____Coordinate door­to­door warnings with other departments if necessary  _____Coordinate with EMD for site decontamination assistance from regional Hazmat Team  _____Coordinate the remediation and clean­up of any hazardous materials that may have entered well water  or drainage systems  _____Coordinate the clearance and removal of debris as directed  _____Support Fire Department in search and rescue operations  _____Provide barricades and temporary fencing as requested  _____Coordinate emergency repairs to streets and bridges as necessary to support emergency operations  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 87 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  _____Provide other public works and engineering support for emergency operations as necessary  _____Route resource requests for unmet needs to the EMD  EOC Demobilization _____Support damage assessment activities as needed  _____Assist Public Health Services with emergency waste disposal and sanitation, as necessary  _____Assist other agencies with recovery operations and damage assessment activities  _____Coordinate with utilities to restore services  _____Coordinate the return of all equipment to garage or mutual aid partners   _____Coordinate inventorying of equipment and assess any operational issues experienced during the  incident   _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD  Attachment 8: Building Department Representative SOP In emergency situations the Building Department is responsible for deploying available equipment and  manpower.  In the event that local resources are exhausted assistance may be requested from mutual aid  partners or MEMA. The building department is responsible for assisting with EOC operations and field  assessment of damage both during and post event.  During a large­scale incident they may be asked to  perform additional activities depending on the incident.  If the EMD activates the EOC the Building  Department will place a representative in the EOC to help coordinate activities.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  _____Keep detailed logs of actions taken by the Building Department during the incident (EOC  Chronological Log)  _____Maintain situational awareness and how it may pertain to the Building Department operations   EOC Operations _____Coordinate availability of emergency response equipment and place on standby   _____Coordinate the verification of communications capability within the affected area  _____Coordinate assisting with evacuation of public and special facilities if required  _____Periodically update EMD on emergency response status  _____Coordinate door­to­door warnings with other departments if necessary  _____Coordinate the clearance and removal of debris as directed  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 88 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  _____Identify and assess emergency repairs to streets and bridges as necessary to support emergency  operations  _____Provide other engineering and technical support for emergency operations as necessary  _____Route resource requests for unmet needs to the EMD  EOC Demobilization _____Support damage assessment activities as needed  _____Assist other agencies with recovery operations and damage assessment activities  _____Coordinate the return of all equipment to garage or mutual aid partners   _____Coordinate inventorying of equipment and assess any operational issues experienced during the  incident   _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD  Attachment 9: Health Department Representative SOP In emergency situations the Health Department is responsible for deploying available equipment and  manpower.  In the event that local resources are exhausted assistance may be requested from mutual aid  partners or MEMA. The Health Department is responsible for assisting with EOC operations and field  assessment of damage both during and post event.  During a large­scale incident they may be asked to  perform additional activities depending on the incident.  If the EMD activates the EOC the Health Department  will place a representative in the EOC to help coordinate activities.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  _____Keep detailed logs of actions taken by the Health during the incident (EOC  Chronological Log)  _____Maintain situational awareness and how it may pertain to the Health Department operations   EOC Operations _____Coordinate availability of emergency response equipment and place on standby   _____Coordinate the verification of communications capability within the affected area  _____Coordinate assisting with evacuation of public and special facilities if required  _____Periodically update EMD on emergency response status  _____Coordinate door­to­door warnings with other departments if necessary  _____Identify and assess emergency repairs to septic systems as necessary to support emergency  operations  _____Provide other engineering and technical support for emergency operations as necessary  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 89 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  _____Route resource requests for unmet needs to the EMD  EOC Demobilization _____Support damage assessment activities as needed  _____Assist other agencies with recovery operations and damage assessment activities  _____Coordinate the return of all equipment to garage or mutual aid partners     _____Coordinate inventorying of equipment and assess any operational issues experienced during the incident   _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the  EMD    Attachment 10: Town Facilities Department Representative SOP In emergency situations the Town Facilities Department is responsible for deploying available equipment and  manpower.  In the event that local resources are exhausted assistance may be requested from mutual aid partners or  MEMA. The facilities department is responsible for assisting with EOC operations and field assessment of damage both  during and post event.  During a large­scale incident they may be asked to perform additional activities depending on  the incident.  If the EMD activates the EOC the Facilities Department will place a representative in the EOC to help  coordinate activities.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  _____Keep detailed logs of actions taken by the Town facility Department during the incident (EOC  Chronological Log)  _____Maintain situational awareness and how it may pertain to the Town facility Department  operations   EOC Operations _____Coordinate availability of emergency response equipment and place on standby   _____Coordinate the verification of communications capability within the affected area  _____Coordinate assisting with evacuation of public and special facilities if required  _____Periodically update EMD on emergency response status  _____Coordinate door­to­door warnings with other departments if necessary  _____Coordinate the clearance and removal of debris as directed  _____Identify and assess emergency repairs to town facilities as necessary to support emergency operations  _____Provide other technical support for emergency operations as necessary  _____Route resource requests for unmet needs to the EMD    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 90 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  EOC Demobilization _____Support and conduct damage assessment activities as needed _____Assist other agencies with recovery operations and damage assessment activities  _____Coordinate the return of all equipment to garage or mutual aid partners   _____Coordinate inventorying of equipment and assess any operational issues experienced during the   incident   _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD  Attachment 11: IT Department Representative SOP In emergency situations the Town IT Department is responsible for ensuring all Town IT and communication  elements such as phones, internet, websites, and social media accounts are properly functioning and  available. In the event that local resources are exhausted assistance may be requested from mutual aid  partners or MEMA. The IT department is responsible for assisting with EOC operations.  During a large­scale  incident they may be asked to perform additional activities depending on the incident.  If the EMD activates  the EOC the IT Department will place a representative in the EOC to help coordinate activities.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  _____Keep detailed logs of actions taken by the IT Department during the incident (EOC  Chronological Log)  _____Maintain situational awareness and how it may pertain to the IT Department operations   EOC Operations _____Coordinate availability of emergency response equipment and place on standby   _____Coordinate the verification of communications capability within the affected area  _____Coordinate door­to­door warnings with other departments if necessary  _____Identify and assess emergency repairs to IT and communication venues as necessary to support emergency  operations  _____Provide other technical support for emergency operations as necessary  _____Route resource requests for unmet needs to the EMD  EOC Demobilization _____Support and conduct damage assessment activities as needed  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 91 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  _____Assist other agencies with recovery operations and damage assessment activities  _____Coordinate the return of all equipment to garage or mutual aid partners   _____Coordinate inventorying of equipment and assess any operational issues experienced during the   incident   _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD  Attachment 12: Water Department Representative SOP In emergency situations the Water Department is responsible for deploying available equipment and  manpower.  In the event that local resources are exhausted assistance may be requested from mutual aid  partners or MEMA.  The Water Department is responsible for ensuring the community’s water supply is  operational. During a large­scale incident they may be asked to perform additional activities depending on the  incident.  If the EMD activates the EOC the Water Department will place a representative in the EOC to help  coordinate activities.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  _____Keep detailed logs of actions taken by the Water Department during the incident (EOC  Chronological Log)  _____Maintain situational awareness and how it may pertain to the Water Department operations   EOC Operations _____Coordinate availability of emergency response equipment and place on standby   _____Coordinate the verification of communications capability within the affected area  _____Assign a liaison to Incident Command in the operational area  _____Coordinate the request of mutual aid from mutual aid partners and contractors as required   _____Coordinate providing essential supplies to the operational area if requested   personnel  _____Coordinate assisting the Police Department with traffic control if necessary  _____Coordinate assisting with evacuation of public and special facilities if required  _____Assist with road closures as necessary  _____Periodically update EMD on emergency response status  _____Coordinate door­to­door warnings with other departments if necessary  _____Coordinate the remediation and clean­up of any hazardous materials that may have entered well water  or drainage systems  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 92 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  _____Coordinate the clearance and removal of debris as directed  _____Support Fire Department in search and rescue operations  _____Provide barricades and temporary fencing as requested  _____Coordinate emergency repairs to water supply facilities and equipment as necessary to support emergency                    operations  _____Provide other public works and engineering support for emergency operations as necessary  _____Route resource requests for unmet needs to the EMD  EOC Demobilization _____Support damage assessment activities as needed  _____Assist Public Health Services with emergency waste disposal and sanitation, as necessary  _____Assist other agencies with recovery operations and damage assessment activities  _____Coordinate the return of all equipment to garage or mutual aid partners   _____Coordinate inventorying of equipment and assess any operational issues experienced during the   incident   _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD  Attachment 13: CERT Team Representative SOP In emergency situations the CERT team is responsible for deploying available equipment and manpower and  assisting with EOC operations. The CERT team is responsible for assisting with EOC operations and field  assessment of damage both during and post event.  During a large­scale incident they may be asked to  perform additional activities depending on the incident.  If the EMD activates the CERT team will place a  representative in the EOC to help coordinate activities.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  _____Keep detailed logs of actions taken by the CERT team during the incident (EOC  Chronological Log)  _____Maintain situational awareness and how it may pertain to the CERT team operations   EOC Operations _____Coordinate availability of emergency response equipment and place on standby   _____Coordinate the verification of communications capability within the affected area  _____Coordinate assisting with evacuation of public and special facilities if required  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 93 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  _____Periodically update EMD on emergency response status  _____Coordinate door­to­door warnings with other departments if necessary  _____Assist in the clearance and removal of debris as directed  _____Identify and assess emergency repairs to town facilities and private properties as necessary to support   emergency operations  _____Provide other technical and logistic support for emergency operations as necessary  _____Route resource requests for unmet needs to the EMD  EOC Demobilization _____Support damage assessment activities as needed  _____Assist other agencies with recovery operations and damage assessment activities  _____Assist in the return of all equipment to garage or mutual aid partners   _____Coordinate inventorying of equipment and assess any operational issues experienced during the   incident   _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD  Attachment 14: Natural Resources Representative SOP In emergency situations the Natural Resources Department is responsible for deploying available equipment  and manpower.  In the event that local resources are exhausted assistance may be requested from mutual aid  partners or MEMA. The Natural Resources Department is responsible for assisting with EOC operations and  field assessment of damage both during and post event.  During a large­scale incident they may be asked to  perform additional activities depending on the incident.  If the EMD activates the EOC the Natural Resources  Department will place a representative in the EOC to help coordinate activities.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  _____Keep detailed logs of actions taken by the Natural Resources Department during the incident (EOC  Chronological Log)  _____Maintain situational awareness and how it may pertain to the Natural Resources Department operations   EOC Operations _____Coordinate availability of emergency response equipment and place on standby   _____Coordinate the verification of communications capability within the affected area  _____Coordinate assisting with evacuation of public and special facilities if required  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 94 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  _____Periodically update EMD on emergency response status  _____Coordinate door­to­door warnings with other departments if necessary  _____Provide other engineering and technical support for emergency operations as necessary  _____Route resource requests for unmet needs to the EMD  EOC Demobilization _____Support damage assessment activities as needed _____Assist other agencies with recovery operations and damage assessment activities  _____Coordinate the return of all equipment to garage or mutual aid partners   _____Coordinate inventory of equipment and assess any operational issues experienced during the  incident   _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD  Attachment 15: Finance Department Representative SOP In emergency situations the Finance Department is responsible for coordinating, documenting, approving, and  recordkeeping of all emergency and non­emergency purchases. The Finance Department is responsible for  assisting with EOC operations both during and post emergency event.  It is also responsible for collecting and  submitting all requests for Federal and State reimbursement for expenses incurred during the emergency.  During a large­scale incident they may be asked to perform additional activities depending on the incident.  If  the EMD activates the EOC the Finance Department will place a representative in the EOC to help coordinate  activities.  Initial Actions _____Receive notification of emergency   _____Review emergency management plan and checklist  _____Keep detailed logs of actions taken by the Finance Department during the incident (EOC  Chronological Log)  _____Maintain situational awareness and how it may pertain to Finance Department operations   EOC Operations _____Document and approve all emergency and non­emergency purchases  _____Coordinate the collection of all financial information required for reimbursement  _____Periodically update EMD on purchasing and documentation of same  _____Provide other engineering and technical support for emergency operations as necessary  _____Route resource requests for unmet needs to the EMD  Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 95 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  EOC Demobilization _____Assist other agencies with recovery operations and damage assessment activities  _____Close logs of all actions taken (EOC Chronological Log) and submit paperwork to the EMD  _____Close logs of all actions taken (EOC Chronological Log) including all purchase documentation and submit copies of                 all documents to the EMD    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 96 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­  Critical Infrastructure Spreadsheet to Influence ArcGIS Data The attached Microsoft Excel Spreadsheets contain listings of all Critical Infrastructure in the  Community.  These Spreadsheets not only support this plan and its contents, but are used to populate  ArcGIS maps and create visual planning, response and recovery.  The Spreadsheets will be updated as  new infrastructure is added to the Community’s inventory, or as changes to existing infrastructure are  made.      The table on the next page shows where various Critical Infrastructure should be added in the  Spreadsheet.  This will help the organization of the document be consistent, both in this plan and on  the mapping products it creates.       Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 97 | P a g e   Town of Brewster, MA Comprehensive Emergency Management Plan  ­FOR OFFICIAL USE ONLY­    Doc ID: d9b2298732a61de31fe49d562cd59bd0c9bfb743 Audit Trail Title File Name Document ID Audit Trail Date Format Status Community Emergency Management Plan CEMP-Town-of-Brewster-final-8-24-21.pdf d9b2298732a61de31fe49d562cd59bd0c9bfb743 MM / DD / YYYY Completed 09 / 02 / 2021 19:14:06 UTC Sent for signature to Robert Moran (rmoran@brewster-ma.gov), Peter Lombardi (plombardi@brewster-ma.gov), Heath Eldredge (heldredge@brewster-ma.gov), Griffin Ryder (gryder@brewster-ma.gov), Amy von Hone (avonhone@brewster-ma.gov), Denise Rego (drego@brewster-ma.gov), Susan Broderick (sbroderick@brewster-ma.gov), Mimi Bernardo (mbernardo@brewster-ma.gov), James Gallagher (jgallagher@brewster-ma.gov), Tom Thatcher (tthatcher@brewster-ma.gov), Paul Anderson (panderson@brewster-ma.gov), Chris Miller (cmiller@brewster-ma.gov), Kathleen Lambert (klambert@brewster-ma.gov) and Davis Walters (dwalters@brewster-ma.gov) from klambert@brewster-ma.gov IP: 131.109.131.20 09 / 02 / 2021 19:14:48 UTC Viewed by Kathleen Lambert (klambert@brewster-ma.gov) IP: 131.109.131.20 Audit Trail Title File Name Document ID Audit Trail Date Format Status 09 / 02 / 2021 19:15:06 UTC Viewed by Robert Moran (rmoran@brewster-ma.gov) IP: 131.109.131.20 09 / 02 / 2021 19:15:06 UTC Signed by Kathleen Lambert (klambert@brewster-ma.gov) IP: 131.109.131.20 09 / 02 / 2021 19:15:50 UTC Signed by Robert Moran (rmoran@brewster-ma.gov) IP: 131.109.131.20 09 / 02 / 2021 19:15:54 UTC Viewed by Mimi Bernardo (mbernardo@brewster-ma.gov) IP: 131.109.131.20 09 / 02 / 2021 19:16:08 UTC Signed by Mimi Bernardo (mbernardo@brewster-ma.gov) IP: 131.109.131.20 09 / 02 / 2021 19:42:20 UTC Viewed by Peter Lombardi (plombardi@brewster-ma.gov) IP: 131.109.131.20 Community Emergency Management Plan CEMP-Town-of-Brewster-final-8-24-21.pdf d9b2298732a61de31fe49d562cd59bd0c9bfb743 MM / DD / YYYY Completed Audit Trail Title File Name Document ID Audit Trail Date Format Status 09 / 02 / 2021 19:42:34 UTC Signed by Peter Lombardi (plombardi@brewster-ma.gov) IP: 131.109.131.20 09 / 02 / 2021 19:46:25 UTC Viewed by Amy von Hone (avonhone@brewster-ma.gov) IP: 131.109.131.20 09 / 02 / 2021 20:18:12 UTC Viewed by Chris Miller (cmiller@brewster-ma.gov) IP: 131.109.131.20 09 / 02 / 2021 20:19:36 UTC Signed by Chris Miller (cmiller@brewster-ma.gov) IP: 131.109.131.20 09 / 03 / 2021 12:46:18 UTC Viewed by James Gallagher (jgallagher@brewster-ma.gov) IP: 131.109.131.20 09 / 03 / 2021 13:05:17 UTC Signed by James Gallagher (jgallagher@brewster-ma.gov) IP: 131.109.131.20 Community Emergency Management Plan CEMP-Town-of-Brewster-final-8-24-21.pdf d9b2298732a61de31fe49d562cd59bd0c9bfb743 MM / DD / YYYY Completed Audit Trail Title File Name Document ID Audit Trail Date Format Status 09 / 03 / 2021 18:36:50 UTC Signed by Amy von Hone (avonhone@brewster-ma.gov) IP: 131.109.131.20 09 / 06 / 2021 20:06:11 UTC Viewed by Tom Thatcher (tthatcher@brewster-ma.gov) IP: 76.19.79.16 09 / 07 / 2021 12:02:10 UTC Viewed by Griffin Ryder (gryder@brewster-ma.gov) IP: 131.109.131.20 09 / 07 / 2021 12:48:21 UTC Signed by Tom Thatcher (tthatcher@brewster-ma.gov) IP: 131.109.131.20 09 / 08 / 2021 12:26:16 UTC Viewed by Denise Rego (drego@brewster-ma.gov) IP: 131.109.131.20 09 / 08 / 2021 12:28:05 UTC Signed by Denise Rego (drego@brewster-ma.gov) IP: 131.109.131.20 Community Emergency Management Plan CEMP-Town-of-Brewster-final-8-24-21.pdf d9b2298732a61de31fe49d562cd59bd0c9bfb743 MM / DD / YYYY Completed Audit Trail Title File Name Document ID Audit Trail Date Format Status 09 / 14 / 2021 16:11:34 UTC Viewed by Susan Broderick (sbroderick@brewster-ma.gov) IP: 131.109.131.20 09 / 14 / 2021 16:11:47 UTC Viewed by Davis Walters (dwalters@brewster-ma.gov) IP: 131.109.131.20 09 / 14 / 2021 16:12:32 UTC Signed by Susan Broderick (sbroderick@brewster-ma.gov) IP: 131.109.131.20 09 / 14 / 2021 16:14:41 UTC Signed by Davis Walters (dwalters@brewster-ma.gov) IP: 131.109.131.20 09 / 14 / 2021 16:26:06 UTC Viewed by Heath Eldredge (heldredge@brewster-ma.gov) IP: 131.109.131.20 09 / 14 / 2021 16:27:20 UTC Signed by Heath Eldredge (heldredge@brewster-ma.gov) IP: 131.109.131.20 Community Emergency Management Plan CEMP-Town-of-Brewster-final-8-24-21.pdf d9b2298732a61de31fe49d562cd59bd0c9bfb743 MM / DD / YYYY Completed Audit Trail Title File Name Document ID Audit Trail Date Format Status 09 / 23 / 2021 13:48:04 UTC Viewed by Paul Anderson (panderson@brewster-ma.gov) IP: 131.109.131.20 09 / 23 / 2021 13:48:22 UTC Signed by Paul Anderson (panderson@brewster-ma.gov) IP: 131.109.131.20 09 / 24 / 2021 13:43:46 UTC Signed by Griffin Ryder (gryder@brewster-ma.gov) IP: 73.16.177.101 The document has been completed.09 / 24 / 2021 13:43:46 UTC Community Emergency Management Plan CEMP-Town-of-Brewster-final-8-24-21.pdf d9b2298732a61de31fe49d562cd59bd0c9bfb743 MM / DD / YYYY Completed Draft Appt Policy Cover Memo Oct 15 To: Peter Lombardi, Brewster Town Administrator From: Mary Chaffee, Brewster Select Board Date: Oct. 15, 2021 Subj: REVISION OF SELECT BOARD APPOINTMENT POLICY I’m forwarding two draft Select Board appointment policies for the Select Board to consider; these are intended to replace the current appointment policy (last revised in 2016). PURPOSE OF REVISION 1. The Select Board appointment process is a significant responsibility, and the appointment process should be clear to all parties involved. Brewster residents who are appointed to committee roles provide valuable contributions to Town government. The success of an individual’s appointment depends on matching a person with appropriate background and skills to the role they are appointed to. The current process offers opportunities for improvement. 2. Two draft Select Board appointment policies were developed, and are attached, because the Select Board uses two distinct appointment mechanisms: a. Select Board Appointments to Town Committees b. Joint Select Board Appointments to Town Committees POLICY PROBLEMS THE REVISIONS ARE INTENDED TO ADDRESS 1. Current Application is Insufficient to Match Applicants to Optimal Committee Appointment. The current application does not gather sufficient information about applicants for thoughtful consideration. For the Select Board to make optimal appointments, it is essential for the Board to have the opportunity to more fully evaluate the applicant’s experience, skills, and activities. The revised policies include a more detailed application. 2. Current Application is Not Fillable. The application process should be as easy as possible for the public. The current application form is not fillable online. The proposed application can be completed online or can be printed and filled out if the applicant prefers. 3. No Joint Appointment Policy Exists. The Select Board on occasion makes joint appointments to certain vacancies but this process is not described in the current policy. To be fully transparent it should be described to the public is aware of the process used. 4. Ad hoc Appointments are Not Addressed in Current Policy. The Select Board makes appointments to ad hoc, or temporary committee appointments, but this is not mentioned in the current policy. Draft Appt Policy Cover Memo Oct 15 5. Current Policy Has Undefined Eligibility Criteria. Eligibility requirement should be clear so members of the public can determine their eligibility for appointment. 6. Lack of Uniformity in Current Process. The appointment process should be implemented uniformly. The attached drafts propose a uniform process for sole Select Board appointments that includes consultation between the Select Board Liaison. 7. Minimal public notice before vote. Current policy provides little time for thorough consideration by full Select Board after applicant’s name has been published. ABOUT THE PROPOSED APPOINTMENT POLICY REVISIONS 1. Alignment with Charter and law. Revised policies are aligned with Charter language and MGL Ch 41, sec 11. 2. Footnotes. Footnotes are included for information about sources; they are intended to be removed in final version. 3. Staff Workload. A goal of the revised policies is to have clear areas of responsibility to assist in the efficient implementation of this policy. Workload burden on Town staff is a consideration. 4. Public Interviews. May be valuable especially in joint appointments however are not mandatory for routine appointments. PROPOSED PROCESS CHANGES 1. Focus: The draft policies focus on identifying best qualified applicants and matching them to appropriate committee. 2. Eligibility. Eligibility changes from “Brewster resident” to “Brewster registered voter.” It also specifies that non-Brewster voters may be eligible for appointment to certain ad hoc or advisory committees that will be clearly specified by the Select Board. 3. Mandatory interview. Current policy indicates an interview with an applicant by the Select Board Liaison is optional; revised policy requires an interview for Select Board committee appointments. 4. Mandatory consultation. Revised policy requires consultation between Select Board Liaison and Committee Chair in screening applicants. 5. Fillable. New application form can be printed and filled in by hand or is fillable online. Draft Appt Policy Cover Memo Oct 15 6. Two step notice/public action. The revised policies require that the application materials of a recommended applicant be included in the Select Board packet for a meeting prior to the one where the Board will consider the appointment. 7. Select Board Liaison Recommendation. The proposed Select Board policy proposes the use of a “Select Board Committee Application Screening Form” to be used by the Select Board Liaison to the committee with the vacancy. The Liaison would document screening activities completed and note their recommendation about an applicant. The form would be returned to Town Administration by the Liaison. For applicants recommended for appointment, the form will be included in the Select Board public packet along with the application and any supporting materials. FINAL Select Bd Appt Policy; version Oct. 28 Town of Brewster 2198 Main Street Brewster, MA 02631 www.brewster-ma.gov Phone: (508) 896-3701 BREWSTER SELECT BOARD POLICY #6 SELECT BOARD APPOINTMENTS TO TOWN COMMITTEES Date Adopted: _____ A. DEFINITIONS 1. Ad hoc committee: A committee formed for a limited period of time for a specific and temporary purpose. 2. Advisory committee: A committee that acts only in an advisory capacity to the Select Board with no authority to bind the Select Board, e.g., the Bikeways and Human Services Committees. 3. Alternate member: A committee member appointed to sit on the committee in the case of an absence, inability to act, or conflict of interest on the part of a regular member or in the event of a vacancy (Town Charter 5-3-1). 4. Appointed committee: A committee in which the members are appointed rather than elected. 5. Committee: Any multiple-member public body, including boards and commissions. 6. Elected committee: A committee in which the members are elected by town voters. 7. Public body: All multiple member committees, boards, and commissions, elected or appointed, or otherwise authorized under state law, town charter, or as appropriate, by the Select Board, to serve a public purpose. 8. Regulatory committee: A committee with financial or regulatory authority granted by state law and/or town charter, e.g., the board of health, planning board, and school committee. 9. Standing committee: A permanent committee. B. PURPOSE 1. Appointing authority. The Select Board is the appointing authority for all non- elected, multiple member committee positions. It appoints jointly with a second public body for certain elected committee vacancies (covered by a separate policy, number 6A, dated November 1, 2021). The Select Board may create and make appointments to ad hoc and advisory committees as it deems necessary. The Town Moderator is the appointing authority for certain committee positions not covered by this policy. (See Appendix A). 2. Appointment process. This policy describes the process used by the Select Board to appoint volunteers to Town committees, boards, and commissions where members are not elected. 3. Resident involvement. The Town encourages resident involvement in decision- making through participation on committees and relies on qualified volunteers Office of: Select Board and Town Administrator FINAL Select Bd Appt Policy; version Oct. 28 playing active committee roles. 4. Appointment process goals. The members of a committee should be selected so as to provide the strongest possible group for the handling of any task that may arise within the province of that committee. The Select Board seeks to appoint qualified Brewster residents who are broadly representative of the demographics and experiences of residents in Town and whose skill set matches the particular committee’s needs. The Select Board aims to have balanced and diverse representation on committees wherever feasible. 5. Town employees and non-Brewster voters. Town of Brewster employees may be appointed to a committee at the appointing authority’s discretion, subject to the Conflict of Interest law and any other general or special laws. Non-Brewster voters may be appointed to certain ad hoc and advisory committees. The Select Board will explicitly identify opportunities for non-Brewster voters to seek appointment to such committees. Town employees and non-Brewster voters appointed to serve on such committees will be full voting members unless otherwise outlined in the committee charge. C. SELECTION CRITERIA 1. The applicant is registered to vote in Brewster, with certain exceptions for appointed ad hoc and advisory committees, as discussed above. 2. Successful applicants will demonstrate: a. Broad perspective and concern for Brewster’s welfare and progress; b. Familiarity with Brewster’s issues, government processes, and plans, including without limitation the Vision Plan; c. Interest in duties and responsibilities of the committee, board, or commission under consideration; d. Willingness to devote time and effort toward the committee’s work; e. Basic awareness and understanding of pertinent laws, bylaws, regulations, and policies; f. Relevant professional and/or personal experience/expertise; g. Effective teamwork and communication skills; and h. Commitment to carrying out the duties of the committee in the best interest of the Town according to applicable law and regulations and not to advance or create the appearance of advancing a personal agenda. 3. Under the Town Charter, no person who has been recalled from an office or who has resigned from office following the filing of a recall petition shall be appointed to any Town office within 2 years after such recall or such resignation (Charter 2- 12-1-G). D. REMOVAL BY SELECT BOARD FROM APPOINTED POSITION 1. Under the Town Charter, any person appointed to a multiple member committee by the Select Board may be removed by the Select Board following written notice and the opportunity for a public hearing (Charter 5-1-1-B). E. PROCESS FOR SELECT BOARD APPOINTMENTS TO NON-ELECTED COMMITTEES (See chart that follows) 1. Advertising (Responsibility: Town Administration) a. Vacancy notices are posted with guidance on how to apply. FINAL Select Bd Appt Policy; version Oct. 28 2. Application Initial Review (Responsibility: Town Administration) a. Applicant submits application (see Appendix B) and other materials to Town Administrator’s office. b. Upon receipt, staff reviews application for completeness and, if satisfied that the application is complete, forwards the application to the Town Clerk. 3. Eligibility Confirmation (Responsibility: Town Clerk) a. The Town Clerk notes the applicant’s voting status on the “Committee Application Screening and Action Form” and returns the form to Town Administration, who then forwards the application materials to the Select Board Liaison. 4. Screening and Recommendation (Responsibility: Select Board Liaison) a. The Select Board Liaison assigned to the committee on which a vacancy has occurred conducts applicant screening, and then submits their recommendation to Town Administration staff, using “Select Board Committee Application Screening Form” (See Appendix C). Screening activities include reviewing application materials, interviewing applicant, and conferring with the committee chair. 5. Notice of Proposed Appointment (Meeting #1) (Responsibility: Town Administration) a. For applicants recommended for appointment by the Select Board Liaison, the “Select Board Committee Application Screening Form” with the Liaison’s recommendation and application materials are published in a Select Board meeting packet at least one week prior to the meeting at which a vote on the appointment will be held. 6. Select Board Vote (Meeting #2) (Responsibility: Select Board) a. The recommended appointment is placed on Select Board meeting agenda, including the name of the candidate, if known. b. The Select Board deliberates on the recommended appointment and votes. c. A simple majority vote is required to confirm or reject the appointment. 7. Notification of Decision (Responsibility: Town Administration) a. Town Administration then notifies the applicant of the Select Board’s decision: i. If appointed, Town Administration notifies the applicant of their appointment and directs the appointee to be sworn in by Town Clerk before participating in a public meeting. The appointment certification form is forwarded by Town Administration to the appointee and the Town Clerk, along with the required Certification of Compliance with any applicable laws, including without limitation the Open Meeting Law, Public Records Law, and Conflict of Interest Law. ii. If the applicant is not appointed, Town Administration notifies the FINAL Select Bd Appt Policy; version Oct. 28 applicant; other vacancies may be considered and the application can be kept on file. F. APPOINTMENTS TO AD HOC COMMITTEES (Responsibility: Town Administration and Select Board) 1. The Select Board may request the Town Administrator perform screening and make recommendations to the Select Board for appointments to ad hoc committees. 2. The same application form is used as with standing committee applications and the same two meeting publication processes will be used (though no Select Board Liaison recommendation occurs). 3. For ad hoc committees, Town Administration will evaluate applications and forward recommendations to the Select Board for deliberation and vote at a public meeting. 4. The Select Board will clearly identify opportunities that non-Brewster voters are eligible to apply for. G. RE-APPOINTMENT TO COMMITTEE (Responsibility: Town Administration and Select Board) 1. Committee members whose terms are expiring should notify Town Administration, by email or in writing, if they wish to be re-appointed no later than 30 days before the end of their term. 2. For members wishing to be re-appointed, Town Administration will notify the Select Board Liaison to the Committee and the Committee Chair. 3. The Select Board Liaison will consult with the Committee Chair and inform Town Administration of a recommendation for re-appointment. 4. If a committee member is recommended for re-appointment: i. Meeting #1: Town Administration will publish member’s request for re- appointment and re-appointment recommendation by the Select Board Liaison in a Select Board packet at least one week prior to the meeting at which a vote on re-appointment will be held. ii. Meeting #2: The recommendation for re-appointment will be placed on the Select Board meeting agenda, including the member’s name. The member’s request for re-appointment and the Select Board Liaison’s recommendation for re-appointment will be published in Select Board meeting packet. iii. A simple majority vote is required to confirm or reject the re- appointment. 5. If a member does not wish to be re-appointed, a vacancy will be added to the Town-maintained committee vacancy list. H. APPOINTMENTS TO COMMITTEES COMPRISED OF OTHER COMMITTEE MEMBERS (Responsibility: Town Administration and Select Board) 1. Certain Town Committees are formed of members representing other Town committees and departments, e.g., the Water Quality Review Board and the Brewster Affordable Housing Trust. 2. The Select Board makes appointments to these committees based on the recommendation of the contributing committee and/or applicable Town bylaws or charter provisions. FINAL Select Bd Appt Policy; version Oct. 28 Approved by the Brewster Select Board on: ___________________________ ___________________________ Cynthia Bingham, Chair David Whitney, Vice Chair ___________________________ ___________________________ Edward Chatelain, Clerk Mary Chaffee ___________________________ Kari Hoffmann FINAL Select Bd Appt Policy; version Oct. 28 FLOWCHART: SELECT BOARD APPOINTMENT PROCESS FOR NON-ELECTED COMMITTEE VACANCIES APPLICATION: Applicant submits application to TA Office. APPLICATION INITIAL REVIEW: TA reviews application for completeness; forwards to Town Clerk. ELIGIBILITY: Town Clerk confirms applicant’s voter status (unless exempt); returns application to Town Administration. SELECT BOARD LIAISON ACTION:  Town Administration forwards application materials to Select Board Committee Liaison who: o Evaluates application materials & interviews applicant. o Confers with Committee Chair; Chair may interview applicant also. o Checks at least one local reference if needed. o Determines recommendation. IF APPLICANT RECOMMENDED FOR APPOINTMENT NOTIFICATION. Other vacancies may be considered & application kept on file. NOTICE OF PROPOSED APPOINTMENT (MEETING #1)  Select Board Liaison submits Recommendation Summary to TA.  Recommendation Summary & application materials are included in Select Board packet for review at least 1 week prior to vote. NOTIFICATION: TA notifies applicant and Town Clerk of appointment. SWEARING IN Applicant sworn in by Town Clerk and Committee service begins. SELECT BOARD VOTE (MEETING #2)  Recommended appointment is placed on Select Board agenda.  Select Board votes; simple majority vote required to appoint. ADVERTISING: Town Administration (TA) advertises committee vacancies. IF APPLICANT NOT RECOMMENDED APPLICANT IS APPOINTED APPLICANT NOT APPOINTED NOTIFICATION. Other vacancies may be considered & application kept on file. FINAL Select Bd Appt Policy; version Oct. 28 Appendix A Town of Brewster Committee Appointing Authorities APPOINTING AUTHORITY RESPONSIBLE FOR APPOINTMENTS TO: Select Board  All multiple member non-elected committees*  Ad hoc committees*  Town Moderator vacancy  Town Constable vacancy  Old Kings Highway Historic District Committee – 1 seat (under charter)  Housing Authority – 2 seats (state law) Select Board and Second Board with Joint Authority (see separate policy) Vacancies on elected public bodies:  Board of Health  Housing Authority  Brewster School Committee  Nauset Regional School Committee - Brewster seats  Old Kings Highway Historic District Committee  Planning Board  Recreation Committee Town Moderator  Finance Committee (all seats)  Audit Committee (1 seat)  Deputy Town Moderator  Cape Cod Technical High School Committee Brewster representatives in accordance with regional school district agreement Finance Committee  Audit Committee (2 seats) *Appointments managed under this Select Board policy. FINAL Select Bd Appt Policy; version Oct. 28 Appendix B Town of Brewster SELECT BOARD COMMITTEE APPOINTMENT APPLICATION APPLICANT DIRECTIONS:  Thank you for your interest in serving Brewster. The Town aims to match applicants with committee service best aligned to your skills and interests as well as the committee’s needs.  The Town may consider the information in this application, any supplemental information, and any other publicly available information. An appointment to any committee, board or commission is at the discretion of the Select Board.  Please complete this form online, or on paper, and submit a résumé if desired to Erika Mawn, Town Administrator’s Executive Assistant: o Email: EMawn@Brewster-MA.gov o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or o In person: Town Administrator’s Office or drop-box outside Town Hall.  After your application materials are received, you’ll be contacted regarding next steps. Vacancies will be filled by applicants deemed best qualified to serve in a particular capacity, which discretion lies solely with the appointing authority. Submitting this form does not guarantee appointment. ______________________________________________________________________ 1. Applicant name: 2. Address: 3. Phone Numbers: Home: Cell: 4. Email: 5. This is an application for: Full member status Alternate status 6. Are you a full-time Brewster resident? Yes No 7. Years you’ve lived in Brewster: 8. Are you registered to vote in Brewster? Yes No 9. Committees you are interested in serving on in order of preference: a. b. c. NOTE: You may attach a résumé or CV instead of completing items 10-14. FINAL Select Bd Appt Policy; version Oct. 28 10. EDUCATION. List schools attended, degrees/diplomas/certificates received, and date of completion. 11. OCCUPATION: Active Retired Not currently working 12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of employment for at least previous 3 years. 13. GOVERNMENT POSITIONS. List any Town of Brewster or other government volunteer, elected, or appointed positions you now hold or have held. 14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that you belong to or have belonged to in the previous 5 years: a. Organizations and dates: 15. GOALS: Please explain why you’d like to serve on a particular committee. 16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or interests you have that would assist you to serve effectively on the committee you wish to serve on. 17. TOWN EMPLOYMENT: Are you or any member of your immediate family employed by or receiving financial consideration from the Town of Brewster? 18. CONFLICTS OF INTEREST. Do any of your activities or relationships present the possibility or probability of a conflict of interest if you are appointed?(Does not automatically disqualify but may need to be disclosed) 19. LOCAL REFERENCES: Please provide the names and contact information for references (Brewster residents preferred): a. Name: Address: Phone: Email: Relationship to you: b. Name: Address: Phone: Email: Relationship to you: FINAL Select Bd Appt Policy; version Oct. 28 20. ADDITIONAL INFORMATION. Please add any additional information you’d like. 21. SIGNATURE. By signing below, you state that you understand and agree.  My completion of this form does not guarantee my appointment and my application will be kept on file for two (2) years.  If appointed to a position, I will be considered a Municipal Employee under MGL Ch. 268A and will be subject to:  Massachusetts Conflict of Interest Law, MGL Ch. 268A;  Massachusetts Financial Disclosure Law, MGL Ch. 268B;  Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the implementing regulations, 940 CMR 29.00;  Massachusetts Public Records Law, MGL Ch. 66, and the implementing regulations, 950 CMR 32.00;  Massachusetts Campaign Finance Law, MGL Ch. 55; and  Brewster Charter, when in force, and Town bylaws, and all other applicable federal, state, and local laws or regulations.  If appointed, I must be sworn in by the Town Clerk before serving, and I will complete State Conflict of Interest training after appointment, as well as any other certifications required by law.  When submitted, I understand that this form becomes a public document. Signature: Date: FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: FINAL Select Bd Appt Policy; version Oct. 28 Appendix D 1. Appointment Letter Town of Brewster 2198 Main Street Brewster, MA 02631 www.brewster-ma.gov Phone: (508) 896-3701 [Date] Dear , Thank you for applying for appointment to a Town of Brewster Committee. I am pleased to inform you that on [date], you were appointed to: Your term will end: [Term end date] Please contact the Town Clerk to arrange your swearing in, which must be done prior to your participation in a committee meeting. Colette Williams, Town Clerk 2198 Main St., Brewster, MA 02631 Phone: (508) 896-4506 Email: townclerk@brewster-ma.gov Thank you for your willingness to serve our community. Sincerely, Peter Lombardi Town Administrator Office of: Select Board and Town Administrator FINAL Select Bd Appt Policy; version Oct. 28 2. Non-appointment Letter Town of Brewster 2198 Main Street Brewster, MA 02631 www.brewster-ma.gov Phone: (508) 896-3701 [Date] Dear [Applicant Name], Thank you for applying for appointment on a Town of Brewster Committee. You were not selected for this appointment, however, we would like to retain your application. We would like to be able to consider you when a future committee vacancy opens that interests you, and for which your background and experience would be a good fit. Volunteers make vital contributions to our community, and we appreciate your willingness to serve. If you have any questions about committee openings, please contact the Town Administrator’s Office or visit the Town website to review openings. Phone: (508) 896-3701 Email: townclerk@brewster-ma.gov Committee Openings: https://www.brewster-ma.gov/committee-openings Sincerely, Peter Lombardi Town Administrator Office of: Select Board and Town Administrator Joint Bds Appt Policy; FINAL Oct. 28 1 Town of Brewster 2198 Main Street Brewster, MA 02631 www.brewster-ma.gov Phone: (508) 896-3701 BREWSTER SELECT BOARD POLICY #6A SELECT BOARD JOINT APPOINTMENTS TO TOWN COMMITTEES Date Adopted: _____ A. DEFINITIONS 1. Committee: Any multiple-member public body, including boards and commissions. 2. Elected committee: A committee in which the members are elected by town voters. 3. Public body: All multiple-member committees, boards and commissions, elected or appointed, or otherwise authorized under state law, town charter, or as appropriate, by the Select Board, to serve a public purpose. B. PURPOSE 1. This policy describes the process used, under MGL Ch 41, Sec. 11, to appoint volunteers to fill vacancies on Town committees, boards and commissions where members are elected. 2. Under such circumstances, if there is a vacancy on a committee consisting of two or more members, the remaining members of the Committee are required to provide notice of the vacancy to the Select Board within one month of the vacancy. Thereafter, the Select Board and the remaining members of the committee experiencing the vacancy, will make joint appointments to fill the vacancy by a roll-call vote. 3. The Town encourages resident involvement in decision-making through participation on committees, boards, and commissions, and relies on qualified volunteers playing active committee roles. 4. The appointing authorities seek to appoint qualified Brewster residents who are broadly representative of the demographics and experiences of residents in Town and whose skill set matches the particular committee’s needs. The Town aims to have balanced and diverse representation on committees wherever feasible. 5. Town of Brewster employees may be appointed at the appointing authorities’ discretion, subject to Conflict of Interest laws and any other applicable general or special law, charter provision, or bylaw. C. APPLICABILITY. This policy applies to vacancies on the following public bodies: 1. Board of Health 2. Housing Authority 3. Brewster School Committee 4. Nauset Regional School Committee - Brewster seats Office of: Select Board and Town Administrator Joint Bds Appt Policy; FINAL Oct. 28 2 5. Old Kings Highway Historic District Committee 6. Planning Board 7. Recreation Committee D. SELECTION CRITERIA 1. Applicant is registered to vote in Brewster. 2. Successful applicants will demonstrate: a. Broad perspective and concern for Brewster’s welfare and progress; b. Familiarity with Brewster’s issues, government processes, and plans, including without limitation the Vision Plan. c. Interest in duties and responsibilities of the committee, board, or commission under consideration; d. Willingness to devote time and effort toward the committee’s work; e. Basic awareness and understanding of pertinent laws, bylaws, regulations, and policies; f. Relevant professional and/or personal experience/expertise; g. Effective teamwork and communication skills; and, h. Commitment to carrying out the duties of the committee in the best interest of the Town according to applicable law and regulations and not to advance or create the appearance of advancing a personal agenda; 3. Under the Town Charter, no person who has been recalled from an office or who has resigned from office following the filing of a recall petition shall be appointed to any Town office within 2 years after such recall or such resignation. E. PROCESS FOR JOINT SELECT BOARD APPOINTMENTS TO VACANCIES ON ELECTED PUBLIC BODIES (See chart that follows) 1. Advertising (Responsibility: Town Administration) a. Vacancy notices are posted with guidance on how to apply. 2. Application Initial Review (Responsibility: Town Administration) a. Applicant submits application and other materials to the Town Administrator’s office. b. Upon receipt, staff reviews application for completeness and, if satisfied that the application is complete, forwards the application to the Town Clerk. 3. Eligibility Confirmation (Responsibility: Town Clerk) a. The Town Clerk notes the applicant’s voting status on the “Committee Screening and Recommendation Form” and returns the form to Town Administration who then forwards the application materials to the Select Board Liaison. 4. Notice of Committee Appointment (Responsibility: Town Administration) a. Applicant materials are published in the Select Board meeting packet and in the meeting packet of the committee on which the vacancy has occurred at a meeting at least one week prior to the date on which the joint committee will vote on the appointment. The agenda item for the Joint Bds Appt Policy; FINAL Oct. 28 3 joint appointment must be posted by both the Select Board and the committee on which the vacancy has occurred, with the name of the candidate to fill the vacancy, if known. 5. Joint Deliberation and Vote (Responsibility: Select Board and Second Public Body) a. A joint meeting of the Select Board and the committee with the vacancy is convened. b. Appointment to fill the vacancy is by a simple majority vote of all officers entitled to vote. The vote to fill the vacancy must be by roll- call. 6. Notification (Responsibility: Town Administration) a. Town Administration then notifies the applicant of the Select Board and committee’s decision: i. If appointed, Town Administration notifies the applicant of appointment and directs the appointee to be sworn in by the Town Clerk before participating in a public meeting. The appointment certification form is forwarded by Town Administration to the appointee and the Town Clerk, along with the required Certification of Compliance with any applicable laws, including without limitation the Open Meeting Law, Public Records Law, and Conflict of Interest Law. ii. If not appointed, Town Administration notifies the applicant; other vacancies may be considered and the application can be kept on file. Approved by the Brewster Select Board on: ___________________________ ___________________________ Cynthia Bingham, Chair David Whitney, Vice Chair ___________________________ ___________________________ Edward Chatelain, Clerk Mary Chaffee ___________________________ Kari Hoffmann Joint Bds Appt Policy; FINAL Oct. 28 4 FLOWCHART: SELECT BOARD JOINT APPOINTMENT PROCESS FOR ELECTED COMMITTEE VACANCIES APPLICATION: Applicants submit applications to TA Office. APPLICATION INTAKE & INITIAL REVIEW: TA reviews applications for completeness; forwards to Town Clerk. ELIGIBILITY CONFIRMATION: Town Clerk confirms applicant’s voter status and eligibility for appointment; returns application to Town Administration. ADVERTISING: Town Administration (TA) advertises committee vacancies. APPLICABILITY: This process applies to appointments to vacancies on these public bodies where the Select Board and the committee with a vacancy jointly vote to appoint:  Board of Health  Housing Authority  Brewster School Committee  Nauset Regional School Committee - Brewster seats  Old Kings Highway Historic District Committee  Planning Board  Recreation Committee NOTICE OF PROPOSED APPOINTMENT (MEETING #1)  Application materials are included in Select Board meeting packet and meeting packet of committee experiencing the vacancy at least one week prior to joint meeting deliberation and vote. JOINT DELIBERATION AND VOTE (MEETING #2)  Select Board and committee experiencing the vacancy meet jointly to deliberate and vote.  Simple majority of all officers entitled to vote determines outcome. NOTIFICATION: Applicant and Town Clerk are notified of appointment. SWEARING IN Applicant sworn in by Town Clerk and Committee service begins. APPLICANT IS APPOINTED APPLICANT NOT APPOINTED NOTIFICATION. Other vacancies may be considered & application kept on file. Joint Bds Appt Policy; FINAL Oct. 28 5 Appendix A Town of Brewster COMMITTEE APPOINTMENT APPLICATION FOR JOINT APPOINTMENTS APPLICANT DIRECTIONS:  Thank you for your interest in serving Brewster. The Town aims to match applicants with committee service best aligned to your skills and interests as well as the committee’s needs.  The Town may consider the information in this application, any supplemental information, and any other publicly available information. An appointment to any committee, board or commission is at the discretion of the appointing authority.  Please complete this form online, or on paper, and submit a résumé if desired to Erika Mawn, Town Administrator’s Executive Assistant: o Email: EMawn@Brewster-MA.gov o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or o In person: Town Administrator’s Office or drop-box outside Town Hall.  After your application materials are received, you’ll be contacted regarding next steps. Vacancies will be filled by applicants deemed best qualified to serve in a particular capacity. Submitting this form does not guarantee appointment. ______________________________________________________________________ 1. Applicant name: 2. Address: 3. Phone numbers: Home: Cell: 4. Email: 5. Are you a full-time Brewster resident? Yes No 6. Years you’ve lived in Brewster: 7. Are you registered to vote in Brewster?1 Yes No 8. Committee you’d like to be appointed to: NOTE: You may attach a résumé or CV instead of completing items 9-13. 9. EDUCATION. List schools attended, degrees/diplomas/certificates received, and date of completion. 10. OCCUPATION: Active Retired Not working at this time Joint Bds Appt Policy; FINAL Oct. 28 6 11. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of employment for at least previous 3 years. 12. GOVERNMENT POSITIONS. List any Town of Brewster or other government volunteer, elected, or appointed positions you now hold or have held. 13. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that you belong to or have belonged to in the previous 5 years: a. Organizations and dates: 14. GOALS: Please explain why you’d like to serve on a particular committee, board or commission. 15. EXPERIENCE & SKILLS: Please list any experiences, achievements, skills, or interests you have that would assist you to serve effectively on the committee you wish to serve on. 16. TOWN EMPLOYMENT: Are you or any member of your immediate family employed by or receiving financial consideration from the Town of Brewster? 17. CONFLICTS OF INTEREST. Do any of your activities or relationships present the possibility or probability of a conflict of interest if you are appointed? (Does not automatically disqualify but may need to be disclosed) 18. LOCAL REFERENCES: Please provide the names and contact information for references (Brewster residents preferred): a. Name: Address: Phone: Email: Relationship to you: b. Name: Address: Phone: Email: Relationship to you: Joint Bds Appt Policy; FINAL Oct. 28 7 19. ADDITIONAL INFORMATION. Please add any additional information you’d like. 20. SIGNATURE. By signing below, you state that you understand and agree.  My completion of this form does not guarantee my appointment and my application will be kept on file for two (2) years.  If appointed to a position, I will be considered a Municipal Employee under MGL Ch. 268A and will be subject to:  Massachusetts Conflict of Interest Law, MGL Ch. 268A;  Massachusetts Financial Disclosure Law, MGL Ch. 268B,  Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the implementing regulations, 940 CMR 29.00;  Massachusetts Public Records Law, MGL Ch. 66, and the implementing regulations, 950 CMR 32.00;  Massachusetts Campaign Finance Law, MGL Ch. 55; and  Brewster Charter, when in force, and Town bylaws, and all other applicable federal, state, and local laws or regulations.  If appointed I must be sworn in by the Town Clerk before serving, and I will complete State Conflict of Interest training after appointment, as well as any other certifications required by law.  When submitted, I understand that this form becomes a public document. Signature: Date: Joint Bds Appt Policy; FINAL Oct. 28 8 Appendix B JOINT COMMITTEE APPLICATION SCREENING AND ACTION FORM Applicant Name Committee Vacancy 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Identification of Appointing Authority: Select Board and 2. JOINT APPOINTING AUTHORITY ACTION a. At a joint meeting of the Select Board and the (committee with vacancy) held , the Applicant was: i. Appointed to a term ending year term. ii. Not appointed 3. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: Joint Bds Appt Policy; FINAL Oct. 28 9 Appendix C 1. Appointment Letter Town of Brewster 2198 Main Street Brewster, MA 02631 www.brewster-ma.gov Phone: (508) 896-3701 [Date] Dear [Applicant Name], Thank you for applying for appointment to a Town of Brewster Committee. I am pleased to inform you that on [date], you were appointed to: [Name of Committee] Your term will end: [Term end date] Please contact the Town Clerk to arrange your swearing in, which must be done prior to your participation in your first committee meeting. Colette Williams, Town Clerk 2198 Main St., Brewster, MA 02631 Phone: (508) 896-4506 Email: townclerk@brewster-ma.gov Thank you for your willingness to serve our community. Sincerely, Peter Lombardi Town Administrator Office of: Select Board and Town Administrator Joint Bds Appt Policy; FINAL Oct. 28 10 2. Non-appointment Letter Town of Brewster 2198 Main Street Brewster, MA 02631 www.brewster-ma.gov Phone: (508) 896-3701 [Date] Dear [Applicant Name], Thank you for applying for appointment on a Town of Brewster Committee. You were not selected for this appointment, however we would like to retain your application. We would like to be able to consider you when a future committee vacancy opens that interests you, and for which your background and experience would be a good fit. Volunteers make vital contributions to our community, and we appreciate your willingness to serve. If you have any questions about committee openings, please contact the Town Administrator’s Office: Phone: (508) 896-3701 Email: townclerk@brewster-ma.gov Committee Openings: https://www.brewster-ma.gov/committee-openings Sincerely, Peter Lombardi Town Administrator Office of: Select Board and Town Administrator POLICY NO: 6 DATE ADOPTED: AMENDED: 711/96 8/25/97 6/06/16 TOWN OF BREWSTER BOARD OF SELECTMEN’S APPOINTMENT POLICY A. PREAMBLE The Brewster Board of Selectmen has the responsibility of appointing over 300 persons to over 44 boards and committees. As this is among the most important responsibilities of the Board, these policies and procedures are intended to provide guidelines for all persons serving on town boards and committees. The Board of Selectmen will make every effort to encourage participation and to effectively communicate with these volunteer boards and committees which are a major component of effective town government. In addition to these policies, all policies and procedures set forth under the General Law of the Commonwealth of Massachusetts and the Town of Brewster shall be applicable. B. PURPOSE These policies and procedures are intended to provide guidelines for all persons serving on town boards and committees, as well as applicants to those boards and committees. To establish the policy and related administrative procedures for proper evaluation and careful selection of the best qualified applicants to serve on Town Boards, Committees, Commissions and Study Groups appointed by the Board of Selectmen. C. RECRUITMENT 1. The Selectmen shall publish a guide which lists the purpose of all boards and committees and provides a description of the respective qualifications, duties and responsibilities for membership. This guide shall also include information on the length of terms and the procedure for application. 2. An application form shall be available at the Selectmen's office and on line, which can be filled out at any time to express interest in serving the Town. This file shall be updated annually and shall be the primary point of reference from which to make appointments. All forms shall be maintained for one (1) year from the date of submission. (Reference Attachment No. 1) 3. To qualify for membership on a board or committee, a person must be a resident taxpayer of the Town of Brewster. D. APPOINTMENTS 1. Responsibility for Appointments Each member of the Board of Selectmen shall be responsible for appointments to the boards and committees for which he/she is the liaison from the Board. This responsibility will be shared with the Town Administrator’s office. The Town Administrator’s Office will: (a) Seek out and solicit nominations for and applicants for appointment. (b) Screen and conduct evaluation of applicants for appointment. (c) Refer applicants and interested citizens to attend meetings and/or meet with board or committee members to understand the functions of these boards and committees. (d) Update and recommend changes in the appointment process. (e) Disseminate information regarding the appointment procedure to all committees applicants and interested parties, as well as posting on the Town’s web page. 2. Notification of Vacancy (a) The committee chairs shall notify the Town Administrator’s Office and their liaison from the Board of Selectmen of any anticipated vacancy on his/her committee as soon as possible. (b) The Town Administrator will prepare a news release, to appear in local media and the Town web site, of vacancies and encourage candidates to submit a written application to the Town Administrator’s Office. Some vacancy notices may include a deadline for submission. (c) Incumbents and alternates whose terms are due to expire and who desire reappointment shall notify the Town Administrator’s office. 3. Screening of Applicants (a) All applications will be received and reviewed by the Town Administrators office. The Town Administrator’s office will do an initial screening to confirm that applicants are Town residents and have no disqualifying issues or unmet obligations to the Town. (b) The applications will be forwarded to the appropriate member of the Board of Selectmen for further review. (c) If an opening arises on a committee where a member of the Board of Selectmen feels that the entire Board should be involved in the appointment process, the Board of Selectmen shall have the right to do so. (d) All applicants must be a resident of Brewster. 4. Interviews (a) The Board member reviewing the applications may conduct phone interviews with applicants to clarify items on their application. (b) If a Board member wishes that multiple applicants be interviewed by the entire Board, they shall make a motion to that effect under the Appointments agenda item at a subsequent Board meeting. If the motion passes, the interviews will be arranged for a later Board meeting. (c) If one of the applicants is the incumbent or an alternate seeking reappointment, recognition of past service on the committee will automatically qualify him/her to be one of the applicants selected for an interview. 5. Recommendation for Appointment (a) The Board member reviewing applications will make a recommendation in the form of a motion under the “Appointments” agenda item at a subsequent Board meeting. (b) The “Appointments” agenda item will list the boards and committees for which appointments are being considered. (c) All applications, except those disqualified by the Town Administrators Office’s initial review, will be included in the meeting packet. (d) Time will be given for public input before the Board votes on the recommendation(s) for each board or committee on the agenda. The Chair is expected to impose reasonable limits on public input. (e) If a motion for an appointment fails, a subsequent motion may be made by any member of the Board. If no motion passes, the Board member who made the initial motion may prepare a different motion for a subsequent meeting or may ask the Town Administrators’ office to advertise a new notice of vacancy. 6. Notification of Appointment (a) Upon appointment or reappointment to a Committee, Board, Commission or Group, the appointee shall be issued an appointment certificate stating the name of the committee to which appointed, date of appointment and date of expiration. In addition, the appointee shall be given a copy of the Conflict of Interest Legislation. (b) Appointees must present themselves to the Town Clerk to be sworn in. This must be done before the next committee meeting before the appointee may participate as an active member. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 SERVE YOUR COMMUNITY Office of: Board of Selectmen Town Administrator The Town of Brewster needs citizens who are willing to give time in the service of their community. The Talent Bank is organized as a means of compiling names of citizens willing to serve on boards, committees and as resource people. T h e i n f o r m a t i o n i n this file is available for use by the Selectmen, Town Moderator and Board and Committee Members and shall be kept for a twelve (12) month period. Thank you for your willingness to participate in your town government. Talent Bank files are periodically updated to include categories consistent with the changing needs of the Town. Please complete this form and file it with the Town Administrator ’s Office at Town Hall, 2198 Main Street, Brewster, MA 02631. This form and associated materials may be e-mailed to: townadmin@brewster-ma.gov. NAME TEL. _ ADDRESS EMAIL OCCUPATION COMMITTEE(S) & BOARD(S) OF INTEREST (Please refer to the list posted on the Town of Brewster's web page: www.town.brewster.ma.us) Please attach a resume or brief history of work and/or volunteer activities that you believe qualifies you for service on the committees and/or boards that you have identified above. ATTACHMENT NO. 2 POLICY FOR APPOINTED BOARDS AND COMMITTEES 1. All new members should receive a description of the purpose and duties of the board or committee. 2. All members should make every effort to attend all meetings as posted. 3. If a member is unable to attend a meeting, he or she should so advise the chairman or the secretary of the committee. 4. All committees or boards should maintain an attendance record on all members. 5. Any committee or board member with three (3) unexcused absences will be terminated from that board or committee. FYI (MAIL ) ITEMS November 1, 2021 1. 2021 Nauset Regional Schools Enrollment Trends 2. Nauset Regional School District Enrollment Comparison (October 2020 v 2021) 3. AGO Letter Re: Punkhorn Hunting Ban & 2021-2022 Conservation Commission Hunting Regulations 4. Conservation Commission Member Resignation- Gregory Scalise 5. MassPRIM – SRBT (State Retirees Benefits Trust) Fund September Statement 6. Pension Reserves Investment Trust Performance September Updates 7. 0 Millstone Road Request for Proposals 8. State Ethics Letter re: Select Board No Longer Special Municipal Employees 9. Verizon Request for Correspondence update 10. Brewster Community Preservation Plan Public Forum 11. Conservation Commission’s Enforcement Order- 2628 Main Street NAUSET REGIONAL SCHOOLS Oct-21 ENROLLMENT TRENDS HIGH As of Live in Live in Live in School OTHER SCHOOL 1-Oct District Truro Provincetown Choice IN STUDENTS TOTAL 2021 618 60 20 156 854 2020 596 60 23 198 877 2019 616 60 26 219 921 2018 624 63 29 228 944 2017 603 48 37 236 924 2016 642 52 40 211 945 2015 676 52 44 209 981 2014 687 50 40 197 974 2013 706 61 43 214 1024 2012 695 52 33 190 970 2011 696 56 28 185 965 2010 737 50 32 168 987 2009 800 40 NA 153 993 2007 880 42 NA 119 1041 MIDDLE As of Live in Live in Live in School OTHER SCHOOL 1-Oct District Truro Provincetown Choice IN STUDENTS TOTAL 2021 450 26 4 56 536 2020 488 32 3 60 583 2019 480 41 4 64 589 2018 445 43 5 90 583 2017 419 38 7 89 553 2016 424 31 9 77 541 2015 437 31 9 67 544 2014 463 37 7 53 560 2013 489 22 7 65 583 2012 490 19 8 73 590 2011 490 27 8 46 571 2010 477 24 10 43 554 2009 489 23 55 567 2007 460 14 31 505 AS OF OCTOBER 1, 2021 Students Attending Nauset High School Under School Choice by Home Town TOTAL Barnstable Bourne Chatham Dennis Harwich Sandwich Yarmouth Falmouth Mashpee 28 2 15 24 44 3 37 1 2 156 AS OF OCTOBER 1, 2021 Students Attending Nauset High School - Tuitioned In Gr. 9 Gr. 10 Gr. 11 Gr. 12 Total Truro 18 14 14 14 60 Provincetown 5 5 4 6 20 (Barnstable includes: Centerville, Marston Mills, Osterville, Sagamore and Barnstable) AS OF OCTOBER 1, 2021 Students Attending Nauset Middle School Under School Choice by Home Town Barnstable Chatham Dennis Harwich Sandwich Yarmouth Provincetown Truro Total 11 2 12 12 1 18 4 14 74 AS OF OCTOBER 1, 2021 Students Attending Nauset Middle School - Tuitioned In Gr. 7 Gr. 8 Total Truro 6 8 14 AS OF OCTOBER 1, 2021 Nauset Resident Students Attending Other High Schools Lighthouse Sturgis Tech 2021 82 14 100 2020 64 10 92 2019 46 12 76 2018 53 15 77 2017 67 16 88 2016 67 17 81 2015 64 19 86 2014 62 23 69 2013 64 25 72 2012 69 23 72 2011 86 10 80 AS OF OCTOBER 1, 2020 International Student Program 2021 0 2020 0 2019 2 2018 3 2 Chinese, 1 German 2017 4 2 Chinese, 1 Indonesian, 1 German 2016 5 2 Brazil, 3 Chinese 2015 17 1 German, 2 Brazilians, 1 Spanish, 1 Norwegian and 12 Chinese 2014 17 8 Chinese, 2 Brazilian, 2 French, 3 Spanish, 1 Norwegian and 1 German 2013 11 3 Chinese, 2 Italian, 4 Brazilians, 1 German, 1 Monaco 2012 6 2 French, 3 Chinese, 1 Belgium Nauset Regional School District District Enrollment Comparison 10-1-2021 and 10-1-2020 (2020 in red) Elementary School PK K 01 02 03 04 05 Total Difference Eastham Elementary School 22 16 22 34 30 21 28 28 29 28 34 32 31 34 196 193 -3 Eddy Elementary School 0 0 0 0 53 72 80 57 79 85 212 214 2 Orleans Elementary School 0 16 30 24 18 29 23 32 27 36 29 38 38 175 165 -10 Stony Brook Elementary 20 27 67 63 64 64 62 71 0 0 0 213 225 12 Wellfleet Elementary School 0 14 22 16 17 24 13 15 23 21 18 15 20 105 113 8 Elementary Totals 42 43 119 150 134 120 143 135 129 150 171 136 163 176 901 910 9 Middle Town 06 07 08 Total Difference Brewster 75 70 77 71 77 75 229 216 -13 Eastham 29 30 33 27 41 30 103 87 -16 Orleans 28 33 33 33 30 35 91 101 10 Provincetown 0 1 1111 2 1 1 2 3 4 1 Truro 5 12 9 6 6 18 8 32 26 -6 Wellfleet 19 15 14 16 32 15 65 46 -19 Choice 20 13 26 17 14 26 60 56 -4 Middle School Totals 176 174 194 171 213 191 583 536 -47 High School Town 09 10 11 12 SP Total Difference Brewster 70 66 73 74 66 69 65 66 6 6 280 281 1 Eastham 29 39 28 27 33 24 31 31 1 0 122 121 -1 Orleans 30 36 25 27 34 26 23 35 1 0 113 124 11 Provincetown 4 5 6 5 7 4 6 6 0 23 20 -3 Truro 15 18 15 14 11 14 19 11 3 60 60 Wellfleet 12 30 17 11 28 18 24 33 0 81 92 11 Choice 37 32 49 35 42 46 70 43 0 0 198 156 -42 High School Totals 197 226 213 193 221 201 238 225 8 9 877 854 -23 Summary 2021 2022 Difference Preschool 42 43 1 Elementary 859 867 8 Region 1084 1068 -16 School Choice 258 212 -46 Truro 92 86 -6 Provincetown 26 24 -2 Grand Total 2361 2300 -61 Summary 2021 2022 Difference Preschool 42 43 1 Elementary 859 867 8 Region 1084 1068 -16 School Choice 258 212 -46 Truro 92 86 -6 Provincetown 26 24 -2 Grand Total 2361 2300 -61 NOTE: Truro – students in Gr. 6 are school choice (Truro has a K-6 elem. school) Students in Grades 7 & 8 are tuition students Provincetown – students in Grades 6, 7 & 8 are school choice (Provincetown has a K-8 school) Students in Grades 9, 10, 11, 12 are tuition students THE COMMONWEALTH OF MASSACHUSETTS OFFICE OF THE ATTORNEY GENERAL CENTRAL MASSACHUSETTS DIVISION 10 MECHANIC STREET, SUITE 301 WORCESTER, MA 01608 (508) 792-7600 (508) 795-1991 fax www.mass.gov/ago October 17, 2021 Colette M. Williams, Town Clerk Town of Brewster 2198 Main Street Brewster, MA 02631 Re: Brewster Annual Town Meeting of May 15, 2021 -- Case # 10110 Warrant Articles # 23 and 25 (General) Dear Ms. Williams: Article 25 - Under Article 25 the Town voted to prohibit the discharge of firearms and hunting on certain town-owned land. We approve Article 25 because it is consistent with G.L. c. 131, § 59 that prohibits hunting on “any land owned or leased by the commonwealth or any political subdivision thereof” unless “the authorities or persons having the control and charge of such reservations, parks, commons or other lands” specifically authorizes hunting on such land during the applicable open season. G.L. c. 131, § 59. In this decision, we summarize the by-law amendment adopted under Article 25 and the Attorney General’s standard of review of town by-laws, and then explain why, based on our standard of review, we approve Article 25. 1 I. Summary of Article 25 Under Article 25 the Town voted, in relevant part, as follows: To see if the Town will vote to prohibit in the Punkhorn Parklands (see map and FY2021 Punkhorn Parklands Parcels, number 1-108, below): the discharge of firearms or hunting. No person shall discharge any gun, including paint ball guns, fowling piece, pistol, or firearm or release an arrow from a bow or hunt or trap or poison in the area of town-owned parcels in southwest Brewster, typically referred to as the Punkhorn. This petition will not affect municipal use as outlined in the “Wildland Fire Protection and Preparedness Plan for the Punkhorn 1 In a decision issued August 6, 2021, we approved Article 23 and by agreement with Town Counsel extended our deadline for review of Article 25 for an additional 60-days until October 17, 2021. 2 Parklands” or the Town’s use of sharp shooters for hire to control nuisance or injured wildlife [ ]. 2 II. Attorney General’s Standard of Review Pursuant to G.L. c. 40, § 32, the Attorney General has a “limited power of disapproval,” and “[i]t is fundamental that every presumption is to be made in favor of the validity of municipal by-laws.” Amherst v. Attorney General, 398 Mass. 793, 795-96 (1986). The Attorney General does not review the policy arguments for or against the enactment. Id. at 798-99 (“Neither we nor the Attorney General may comment on the wisdom of the town’s by-law.”) Rather, in order to disapprove a by-law (or any portion thereof), the Attorney General must cite an inconsistency between the by-law and the Constitution or laws of the Commonwealth. Id. at 796. “As a general proposition the cases dealing with the repugnancy or inconsistency of local regulations with State statutes have given considerable latitude to municipalities, requiring a sharp conflict between the local and State provisions before the local regulation has been held invalid.” Bloom v. Worcester, 363 Mass. 136, 154 (1973) (emphasis added). In order for a court (or this Office) to find that a town is preempted from regulating an activity, “[t]he legislative intent to preclude local action must be clear.” Bloom, 363 Mass. at 155. This legislative intent can be either express or implied. “In other words, local action is precluded either where the Legislature has made an explicit indication of its intention in this respect, or the purpose of State legislation would be frustrated [by a local enactment] so as to warrant an inference that the Legislature intended to preempt the field.” St. George Greek Orthodox Cathedral v. Springfield, 462 Mass. 120, 126 (2012) (internal quotations and citation omitted). The “comprehensive nature” of a statute can indicate the “the Legislature intended to preempt local entities from enacting legislation in [an] area” covered by the statute. Boston Gas Co. v. Somerville, 420 Mass. 702, 704 (1995). III. The Town May Regulate the Discharge of Firearms Within Its Borders. Because Article 25 relates to both the discharge of firearms and hunting it is important to distinguish between the two. As further explained below, the activity of hunting is comprehensively regulated throughout the Commonwealth and thus municipalities are preempted from imposing restrictions on hunting that differ from Chapter 131 and other applicable statutes. However, the Town is allowed to regulate the discharge of firearms within its borders. See Brown v. Carlisle, 336 Mass. 147, 150-151 (1957) (upholding a firearm discharge by-law because “[t]he enumeration of [Chapter 131 and other] statutes demonstrates that the State has not excluded the type of legislation here undertaken by the defendant town…We are not confronted with an attempt to regulate hunting….”) (emphasis supplied); See also Amherst, 2 Neither the “Wildland Fire Protection and Preparedness Plan for the Punkhorn Parklands,” nor any Town policies or regulations regarding “the Town’s use of sharp shooters for hire to control nuisance or injured wildlife” have been filed with this Office and we have no jurisdiction to review or opine on this Plan or policies. Therefore, in issuing this decision on our review of the Town’s by-law, we take no position on the legality of the Plan or any such policies or regulations. 3 398 Mass. at 797-798 (rejecting argument that Amherst’s firearm discharge by-law is preempted by Chapter 131 because “the Amherst by-law in no way frustrates those sections” of Chapter 131 which “concern the safe use of certain firearms.”). On this basis, we approve the text in Article 25 that prohibits the discharge of firearms. IV. Towns Cannot Regulate Hunting Except as Provided in Chapter 131 In contrast to the discharge of firearms, the activity of hunting is comprehensively regulated by General Laws Chapter 131 and related statutes and regulations that preempt the field. Chapter 131 imposes “carefully guarded conditions by which one may hunt in the Commonwealth safely, provisions by which one is licensed, and provisions designed to preserve and maintain the wildlife and natural resources of the Commonwealth.” Amherst, 398 Mass. at 797. Chapter 131 grants the Director of the Department of Fish and Game/Division of Fisheries and Wildlife (DFW Director) wide-ranging authority over hunting in the Commonwealth (see generally G.L. c. 131, § 4, and 321 CMR 3.01 et seq.), and further grants the DFW authority to adopt comprehensive regulations governing hunting, which are embodied in 321 CMR 3.00 et seq. Pursuant to G.L. c. 131, § 5, “Except as provided in rules and regulations made under authority of this section, and except as otherwise provided in [Chapter 131], a person shall not fish, hunt, …”. Chapter 131 does not expressly preempt local regulation of hunting. However, the broad scope of Chapter 131, and the extensive powers granted to the DFW Director to regulate hunting, indicate a legislative intent that Chapter 131 occupies the field of hunting regulation. Towns are thus preempted from local regulation of hunting except as expressly provided in Chapter 131. See Boston Edison Co. v. Town of Bedford, 444 Mass. 775 (2005) (town by-law imposing fines for failure to remove utility poles preempted by the comprehensive, uniform state regulation of utilities in G.L. c. 164); Wendell v. Attorney General, 394 Mass. 518 (1985) (town by-law regulating the use of pesticides in town frustrates the statutory purpose of centralized regulation of pesticide use). Because of the Legislature’s comprehensive grant of authority to the DFW to be the exclusive, state-wide regulator of hunting in the Commonwealth, towns are preempted from imposing by-law requirements which are inconsistent with G.L. c. 131 and related statutes and regulations. Thus, towns may only impose their local hunting requirements in those two categories expressly provided in Chapter 131: municipally owned lands (see G.L. c. 131, § 59); and Great Ponds not exceeding 500 acres in size (see G.L. c. 131, § 45). V. Article 25 Is Consistent with General Laws Chapter 131, § 59 that Prohibits Hunting on Town-Owned Land Unless the Town Allows It. We approve Article 25 because it is consistent with the statutory prohibition of hunting on town-owned land without town authorization. General Laws Chapter 131, Section 59 provides that a person shall not hunt on “any land owned or leased by the commonwealth or any political subdivision thereof” except that the persons having control and charge of such lands may “permit 4 the hunting, within said boundaries during the applicable open season of any birds or mammals.” Specifically, Section 59 provides as follows (with emphasis added): A person shall not hunt, or in any manner molest or destroy, any bird or mammal within the boundaries of any reservation, park or common, or any land owned or leased by the commonwealth or any political subdivision thereof, or any land held in trust for public use; except that the authorities or persons having the control and charge of such reservations, parks, commons or other lands, may, with such limitations as they deem advisable, permit the hunting, within said boundaries during the applicable open season of any birds or mammals. The authorities or persons having the control and charge of such reservations, parks, commons or land owned or leased or held for public use, the director of law enforcement, his deputy directors of enforcement, chiefs of enforcement, deputy chiefs of enforcement, environmental police officers, deputy environmental police officers, wardens and members of the state police in areas over which they have jurisdiction and all officers qualified to serve criminal process shall enforce this section. This section shall not apply to state forests acquired under section thirty or section thirty- three of chapter one hundred and thirty-two or any other provision of law, or to state parks and reservations under the control of the division of forests and parks of the department of environmental management. Nothing in this section shall be deemed to prohibit any agency of the commonwealth or any political subdivision of the commonwealth from permitting the hunting, during the applicable open season, in any area owned or leased by it, of any bird or mammal, or from entering into agreements with the director for the establishment of wildlife management areas. Chapter 131 authorizes towns to determine whether to allow hunting on town-owned property. Because the parcels listed in Article 25 are town-owned, we approve Article 25 as consistent with Chapter 131. VI. Article 25 Must be Applied Consistent with General Laws Chapter 131, § 45 that Requires Great Ponds to Be Accessible for Hunting. General Laws Chapter 131, Section 45 requires that a Great Pond “shall be public for the purpose of hunting or boating thereon.” Further, G.L. c. 131, § 45 provides that “[a]ll persons shall be allowed reasonable means of access to such ponds for the purposes aforesaid,” which includes hunting. Specifically, G.L. c. 131, § 45, provides in relevant part as follows: Except as otherwise provided in this section and elsewhere in this chapter, every great pond not actively being used as a source of water supply of any town, water supply or fire district or public institution, and not subject to the provisions of section one hundred and sixty of chapter one hundred and eleven, shall be public for the purpose of hunting or boating thereon and shall, notwithstanding the provisions of any special law relating to fisheries in any particular place, be open to all inhabitants of the commonwealth for fishing purposes; provided that any city or town in which the whole or any portion of any great pond not exceeding five hundred acres in extent is situated may, as to so much thereof, as is located within its boundaries, make and enforce rules and regulations relative to hunting, fishing and boating thereon….Any such rules or regulations shall, to the extent that they authorize hunting or fishing or, both, be subject to the approval of the director, and to the extent that they authorize any other use thereof, be subject to the 5 approval of the commissioner of environmental protection or to the extent that they impose restrictions upon the speed limit, a limitation on engine horsepower, a prohibition of the use of internal combustion engines, a ban on water skiing and other high speed uses, and a limitation of such uses to certain areas and certain times, be subject to the approval of the director of law enforcement. All persons shall be allowed reasonable means of access to such ponds for the purposes aforesaid. General Laws Chapter 131, Section 45 defines a “Great Pond” as: “a natural pond the area of which is twenty acres or more.” According to the Massachusetts Department of Environmental Protection, there are several Great Ponds located in Brewster. See https://www.mass.gov/doc/massachusetts-great-ponds-list/download. Moreover, it appears that some of these Great Ponds are located in or near the Punkhorns, including Seymour Pond, Upper Mill Pond and Walkers Pond. See Northern Punkhorn Trail Map available on the Town’s website (https://brewster-ma.gov/files/Punkhorn_North_Section_Trail_Map.pdf).3 While it does not appear that any of these Great Ponds are part of the 108 parcels identified by map and parcel number in Article 25, the Town must ensure that Article 25 is applied consistent with G.L. c. 131, § 45. Thus, the Town cannot apply Article 25’s hunting prohibition to any Great Pond located in the Punkhorns.4 Further, because it appears that certain of the listed parcels may abut Great Ponds, the Town cannot apply the by-law in such a way as to impede access to Great Ponds for the statutorily protected activities of hunting, fishing, and boating, as established by G.L. c. 131, § 45. The Town should consult with Town Counsel with any questions on this issue. VII. Conclusion Because the by-law adopted under Article 25 is consistent with G.L. c. 131, § 59, we approve it. However, the Town is not authorized to prohibit hunting on Great Ponds and the by- law cannot apply to any Great Ponds in the Town, except as specifically outlined in G.L. c. 131, § 45. Note: Pursuant to G.L. c. 40, § 32, neither general nor zoning by-laws take effect unless the Town has first satisfied the posting/publishing requirements of that statute. Once this statutory duty is fulfilled, (1) general by-laws and amendments take effect on the date these posting and publishing requirements are satisfied unless a later effective date is prescribed in the by-law, and (2) zoning by-laws and amendments are deemed to have taken effect from the date they were approved by the Town Meeting, unless a later effective date is prescribed in the by-law. 3 See also DEP Great Pond Information as follows: (1) Walkers Pond: https://www.mass.gov/doc/walkers- pond/download (2) Seymour Pond: https://www.mass.gov/doc/dfwseymopdf/download; and (3) Upper Mill Pond: https://www.mass.gov/doc/dfwwalkupdf/download . 4 We note that G.L. c. 131, § 45 grants to certain categories of cities and town the right to make rules and regulations regarding hunting on great ponds not exceeding five hundred acres, but it requires that such rules and regulations be approved by the Director. See Pearson v. Plymouth, 44 Mass. App. Ct. 741, 744 (1998) (“All such [great pond] rules and regulations are subject to the approvals of various State administrative agencies having special competence and responsibility in the particular subject, e.g., …rules and regulations authorizing hun ting and fishing are subject to the approval of the director of fisheries and wildlife.”) 6 Very truly yours, MAURA HEALEY ATTORNEY GENERAL Margaret J. Hurley by: Margaret J. Hurley, Assistant Attorney General Chief, Central Massachusetts Division Director, Municipal Law Unit Ten Mechanic Street, Suite 301 Worcester, MA 01608 (508) 792-7600 x 4402 cc: Town Counsel Jonathan Silverstein 2021-2022 Brewster Hunting Regulations The Conservation Commission has certain town owned lands under its care, custody and control, for the protection of open space and natural resources. As provided in the Massachusetts General Laws; Conservation Commission Act of 1957 G. L. Ch. 40: § 8C. Conservation Commission; establishment; powers and duties; and G. L. Ch. 131: § 59. Reservations, parks, public lands; hunting… - the Conservation Commission has the authority to make decisions on recreational uses such as hunting on these lands. It is the policy of the Brewster Conservation Commission each year, to review the wildlife and safety information and vote on this issue. General Regulations: A. Hunting is prohibited on all Town properties except those defined in these attached maps, and is subject to the regulations set by the board holding care and custody of these lands (Water Commissioners, Conservation Commissioners). B. The parcels are described as the Meetinghouse Road Parcels and Freemans Way South parcels. C. Hunting in these defined areas requires a written permit which may be obtained at the Town Clerk’s Office. You must present your state hunting permit to obtain the town permit. This permit may be revoked at any time for any infraction of these regulations. D. Hunting on private property requires written permission of the owner or legal occupant. E. The holder of a town hunting permit is responsible for knowing and following all state and town hunting regulations and for knowing and honoring the boundaries of the areas defined in the attached maps. F. Deer and wild turkey hunting on the Meetinghouse Road Parcels is permitted for archery and primitive arms from tree stands only. No hunting allowed until the hunter is in his tree stand. No other hunting or hunting seasons are authorized on these lands. Water Department lands within these two parcels will be regulated in accordance with this Conservation Commission hunting policy. G. The Freemans Way South parcels consist of Water Department lands and Conservation Commission lands. These properties are open for general hunting in accordance with the policy of the Brewster Water Commissioners. H. Water Department lands in other areas and north of Freemans Way are not authorized for hunting. Use of Tree Stands on Town Property A. All tree stands on Town property must be registered with the Brewster Department of Natural Resources identifying the area they are located (Meetinghouse Road Parcels and Freemans Way South parcels). B. All tree stands must be labelled with the owner’s name. C. Tree stands cannot be permanently fastened to the tree with lags, screws, nails, or bolts. Screw in pegs, posts or handles that pierce the tree are not permitted. Only ladder stands, strap-on stands and climbing sticks are to be used. D. Tree stand placement must follow a minimum setback of 500 feet from any dwelling and a 150 foot setback from any named road or town mapped hiking trail. No hunting is allowed in this setback area. E. Tree stands may be in place not more than 20 days before the deer hunting season. F. All tree stands must be removed no later than 20 days after deer hunting season ends. G. Tree stands used for spring turkey hunting may be placed no more than 20 days prior to the beginning of the season and must be removed within 20 days after the end of the season. H. Any tree stand found without a registered name, or in place outside of the above listed date limits, will be removed. Waterfowl Hunting In accordance with MGL Ch. 131; § 45, an individual with proper licenses may hunt waterfowl in and around the great ponds located in Brewster. The boundary for hunting activities on lands under the care and custody of the Brewster Conservation Commission is 5 feet beyond the mean high water mark or elevation of the pond. All state regulations and setback requirements must be observed. For the safety of others present on the land, hunters are advised to be aware of the location of all persons, roads, dwellings/structures and abutting private property in accordance with the laws governing this activity, before commencing hunting. Anyone found in violation of these hunting regulations may have their town hunting permit revoked for the remainder of the hunting season. Repeated violations will be subject to a longer ban. Cc: Natural Resource Director, Chris Miller Water Department Police Department Board of Selectmen Conservation Commission Member Signatures: _____________________________________________Chairman ________________________________ ______________________________ ________________________________ ______________________________ ________________________________ ______________________________ DENNI SMEETI NGHOUSE ROADELBOW POND WALKER'S PONDPINE POND H A R W IC H MOTHER'S BOG MassGIS Conservation Commission Board of Water Commissioners Brewster Conservation Trust Prohibited (Hunting Setback) Building Cape Cod PathwaysÍ 0 750 1,500375 Feet Meetinghouse Road Parcels B R E W S T E R C O N S E R V A T I O N C O M M I S S I O N MassGIS N DAJNOV / 2020 H A R W IC H MassGIS Select Board Conservation Commission Board of Water Commissioners Brewster Conservation Trust Undeveloped Private Land State of MA (No Hunting) Prohibited (Hunting Setback) BuildingÍ 0 1,000 2,000500 Feet Freeman's Way South Parcels B R E W S T E R C O N S E R V A T I O N C O M M I S S I O N MassGIS N DAJNOV / 2020 10/19/21 Brewster Conservation Commission 1657 Main St Brewster, MA 02631 Dear Conservation Commission, I hereby resign my position as a Conservation Commissioner for the town of Brewster. As I have had to move away from Brewster, I am no longer able to complete site visits and fulfil my duties as a commissioner. It was a great pleasure and honor to serve my hometown with all the other commissioners and I wish them the best with their ongoing work. Sincerely, Gregory Scalise NAV $ (000)Target Allocation RangeActual Allocation % Month QTR/FY '22Calendar YTD 1 Year 3 Year 5 Year 10 YearSince InceptionGLOBAL EQUITY40,575,753 34 - 44% 41.2% -3.99 -0.84 12.26 30.91 12.74 13.48 12.39 7.26 CORE FIXED INCOME15,498,809 12 - 18% 15.7% -1.38 0.72 -1.42 -1.34 7.60 3.44 4.75 7.21VALUE ADDED FIXED INCOME6,697,307 5 - 11% 6.8% 1.78 2.92 9.59 15.81 7.28 6.81 6.03 8.00 PRIVATE EQUITY15,463,024 11 - 17% 15.7% 14.15 13.99 51.15 68.51 31.00 28.09 21.91 16.35REAL ESTATE8,106,952 7 - 13% 8.2% 4.33 6.72 18.40 23.30 9.60 8.79 10.93 6.94TIMBERLAND2,786,180 1 - 7% 2.8% 0.17 -0.20 4.38 7.03 2.38 4.54 4.89 7.92PORTFOLIO COMPLETION STRATEGIES7,939,391 7 - 13% 8.1% -0.35 0.40 7.46 13.37 3.13 4.76 5.09 4.45OVERLAY1,313,663 0.0% 1.3% -1.57 -0.54 4.25 13.93 7.90 6.20 5.94TOTAL CORE98,458,335 100% 100% 0.43 2.48 14.29 25.44 12.11 11.59 10.79 9.690.02 1.69 12.49 23.03 11.63 10.97 10.13 10.01TOTAL CORE BENCHMARK (using private equity and private debt benchmark) 2-1.55 0.44 7.68 16.51 9.49 9.28 9.02 9.70PARTICIPANTS CASH 57,639 0.01 0.02 0.06 0.08 1.18 1.26 0.73 3.51TEACHERS' AND EMPLOYEES' CASH5,182 0.01 0.02 0.05 0.08 1.17 1.25 0.72 2.36 TOTAL FUND98,521,156 0.43 2.47 14.25 25.36 12.08 11.55 10.76 9.73PENSION RESERVES INVESTMENT TRUSTPeriods Ending September 30, 2021RATES OF RETURN (GROSS OF FEES)SUMMARY OF PLAN PERFORMANCEIMPLEMENTATION BENCHMARK (using short term private equity benchmark and private debt returns) 13 0 Important Dates Pre-Proposal Meeting/Site Tour: Wednesday, November 3rd 2021 at 11:00 a.m. Proposal Submission Deadline: Thursday, December 16th 2021 at 11:00 a.m. Town of Brewster 2198 Main St. Brewster, MA 02631 Request for Proposals (RFP) To select a developer to design, construct, operate and manage affordable rental units consisting of no more than 90 bedrooms on 16.6 Acres of land at 0 Millstone Rd, Brewster, MA 1 Table of Contents I. Invitation to Bid II. Proposal Submission and Selection Process III. Site Tour and Briefing IV. Development Objectives V. Property Description VI. Proposal Submission Requirements VII. Developer Selection Criteria VIII. Selection Process IX. Post Selection X. Attachments 2 I. Invitation to Bid The Town of Brewster (“Town”), through its Chief Procurement Officer, is seeking proposals from qualified developers to develop no more than 90 bedrooms of affordable rental housing at a range of incomes on a parcel of land owned by the Town. The property, totaling 16.61 acres, is located at 0 Millstone Rd in Brewster, and is further described in deeds recorded with the Barnstable County Registry of Deeds in Book 18897 Page 134 and Deed Book 31410 Page 87. All units shall be affordable to persons having an income no more than 80% of AMI. The Town intends to enter into a Land Development Agreement and to lease the property to the developer, with affordability restrictions. The developer will be responsible for the design, construction, development and operation of the rental units at the property. The purpose of this RFP is to select a developer with demonstrated experience and capacity to carry out a development project that best addresses the needs and goals of the community as described in this RFP. The most advantageous proposal, from a responsive and responsible proposer, taking into consideration all evaluation criteria set forth in the RFP, will be selected. Request for Proposal documents can be obtained at the Office of the Town Administrator, Brewster Town Offices, 2198 Main Street, Brewster MA, Tuesday-Thursday, 8:30 a.m. to 4:00 p.m. or by email request to Peter Lombardi, Town Administrator at townadmin@brewster- ma.gov. II. Proposal Submission and Selection Process The Town has determined that the award of this contract is subject to the Uniform Procurement Act. M.G.L. c. 30B. The provisions of M.G.L. c. 30B are incorporated herein by reference. Applicants shall submit on or before 11:00 a.m., Thursday, December 16th, 2021, a clearly marked original proposal plus seven copies, including an electronic copy on a flash drive, to: Peter Lombardi, Town Administrator Town of Brewster 2198 Main St. Brewster, MA 02631 Faxed or electronically mailed proposals will be deemed non-responsive and will not be accepted. Overnight mail services cannot be relied on to deliver by 11:00 a.m. in Brewster. Proposals submitted after the submission deadline will not be accepted. In order to be considered a complete submission, proposals should be marked “Millstone Rd Housing Proposal” and must include all required documents completed and signed by a duly authorized signatory, including the following: 3 1. Cover page labeled Millstone Rd Housing Proposal to Town of Brewster for the development of rental family housing, specifying: (1) the development entity, (2) primary contact person, and (3) all contact information. 2. One clearly marked original, in a three-ring binder, and 7 copies of the proposal with required attachments. 3. An electronic version of the complete proposal submission on a flash drive. The Town reserves the right to reject any or all proposals or to cancel this Request for Proposals if that is deemed to be in the best interest of the Town. Inquiries on RFP All inquiries should be made via e-mail and directed to: Peter Lombardi at plombardi@brewster- ma.gov no later than 4:00 p.m. on Thursday, December 2nd, 2021. Inquiries should have a subject line entitled: Millstone Rd Housing RFP Inquiry. Any inquiries after such date will not be accepted. All inquiries for which a response is provided, together with the responses, will be shared with all proposers who have provided their contact information. Proposers’ Responsibility for due diligence Proposers should undertake their own review and analysis concerning physical conditions, environmental conditions, applicable zoning, required permits and approvals, and other development and legal considerations. Additional Notes Proposals will be opened publicly at 11:00 a.m. on Thursday, December 16th, 2021. A Proposer may correct, modify or withdraw a proposal by written notice received prior to the time set for the submission of proposals, but not thereafter. Each responsive proposal will be evaluated first for compliance with the threshold (minimum) criteria and, if it meets those criteria, then evaluated according to the criteria set forth in Attachment (A) ‘Comparative Evaluation Criteria’. The Town makes no representations or warranties, express or implied, as to the accuracy and/or completeness of the information provided in this RFP. This RFP, including all attachments, is made subject to errors, omissions, and withdrawal without prior notice, and different interpretations of laws and regulations. The Proposer assumes all risk in connection with the use of the information and releases the Town from any liability in connection with the use of the information provided by the Town. Further, the Town makes no representation or warranty with respected to the property, including without limitation, the value, quality or character of the property or its fitness or suitability for any particular use and/or the physical and environmental condition of the property. The property will be conveyed in “AS-IS” condition. Each Proposer shall undertake its own review and analysis (due diligence) concerning the physical and environmental condition of the property, applicable zoning and other land use laws, required permits and approvals, and other development, ownership and legal considerations pertaining to the property and the use of the property, and shall be responsible for applying for and obtaining any and all permits and approvals necessary or convenient for the Proposer’s use. All costs and expenses of leasing and developing the property, including, without limitation, the costs of permitting and improvements, shall be the sole responsibility of the successful proposer. 4 The successful respondent is encouraged to apply for local housing funds. III. Site Tour and Briefing Interested Proposers are encouraged to attend a voluntary on-site briefing session at 11:00am on Wednesday, November 3rd, 2021 at 0 Millstone Rd (See Locus maps in Attachment B). The site visit is not mandatory; however all proposers must familiarize themselves with the property by undertaking an independent review and analysis of physical conditions, regulatory constraints, required permit and approvals, and other legal considerations. IV. Development Objectives The Town is seeking a developer to build affordable rental housing units consisting of no more than 90 bedrooms on the site. The development should be designed for a variety of households (individuals of all ages, families with children, persons with disabilities) and reflect a mix of affordability levels. The Town engaged Barrett Planning Group to conduct three community engagement sessions. The results of those sessions can be found in (Attachment H). The visual preference and site concepts should be reviewed as advisory, not mandatory designs. The Town would like to see an architecturally harmonious development with four (4) or more buildings. The bedroom mix should be based on the site’s capacity, good site planning and landscaping considerations, and the market and financial feasibility of an affordable rental project at this location. The development of the property will be subject to a Land Development Agreement and Ground Lease in forms that are acceptable to the Town. Once the conditions of the Land Development Agreement are satisfied the Town and Developer will enter into a 99-year Ground Lease (See examples in Attachment D). Affordability All of the units shall be affordable to households at or below 80% Area Median Income (AMI). The Town prefers that the development will include units that are affordable to households with incomes ranging from 30% AMI to 80% AMI (See Evaluation Criteria at Attachment A for details). The proposer should include a clear analysis as to the levels of affordability proposed and the reasoning behind the proposed unit and income mix. The Town is seeking affordability in the design of the units (e.g., energy efficient utilities and maintenance) in addition to affordability by restriction. All affordable units must meet the requirements for inclusion in the Department of Housing and Community Development’s (DHCD) Subsidized Housing Inventory (SHI) and the developer shall be responsible for ensuring that all units count in the SHI. The developer shall enter into a Regulatory Agreement with the Subsidizing Agency and the Town on terms acceptable to the parties and shall, at the Town’s request, grant the Town a 5 separate affordable housing restriction on terms acceptable to the Town and be in form and substance acceptable to DHCD. Proposers are advised that all mortgages and other monetary liens encumbering the property may be subject and subordinate to the Regulatory Agreement and the affordable housing restriction. The affordability requirements may survive the foreclosure of any mortgage, deed given in lieu thereof, or any similar action, to the extent financially feasible to do so. Unit Types The development should reflect the needs of Brewster and provide housing for a range of household sizes as noted in the Town of Brewster Chapter 40B Housing Production Plan in Attachment E. For this reason, the Town is interested in 4 or more buildings as well as “universally accessible” design. At least 10% of the units shall contain three or more bedrooms to satisfy the State’s family housing policy. Unit layouts should emphasize efficiency. Kitchens should be sized based on the bedroom composition of the unit. Building Design and Aesthetics The development’s architecture should reflect and be compatible with the existing architecture and style of the Brewster community. For reference, see the Cape Cod Commission’s “Designing the Future to Honor the Past” design guidelines. The goal is for the development to look like it belongs in Brewster. The Town of Brewster encourages the following: - Multiple buildings, preferably four (4) or more, which can be of various sizes - Buildings shall not be more than 2 stories - Native landscaping in keeping with Brewster’s character - Outdoor common and recreation areas, including walkways - Ample storage for residents in either the basement or sheds - Bicycle storage racks - Onsite laundry facilities - Parking should be scattered as much as possible - Areas for outdoor trash and recycling receptacles - Sensitivity to neighborhood and adjacent properties Energy Efficiency The Town is looking for proposals that include building and site designs that reduce the tenants’ energy, water usage and cost, and limit the project’s environmental impact. Details regarding sustainable design features should be incorporated into the proposal. Proposals that meet Passive House, LEED or other energy efficiency standards are preferred. Proposers are encouraged to reach out to energy efficiency rebate programs, as well as lender and State incentives. 6 Site The property is located at 0 Millstone Rd in Brewster, and is identified as Assessor’s Parcel ID # 98-12 (See Locus maps Attachment B). It contains approximately 16.61 Acres. The Site is located west of Millstone Road near the intersection with Fern Lane. The parcel has frontage along the western side of Millstone Road, between 598 and 560 Millstone Road, continues behind single family residential lots along both Millstone Road and Captains Village Lane, and extends to the west, along the Ocean Edge development and golf course. The Site also abuts a portion of dedicated conservation land associated with the Captains Village Lane development. The Site consists primarily of undeveloped wooded land and is bordered by single family residential lots to the east, south and west. Ocean Edge, a condominium development, borders the Site to the north with a portion of the associated golf course also located to the west. The northern portion of the Site primarily slopes from north to south, towards a low lying area along the southern property line, near the inner corner of the “L- shaped” property. The southern portion of the Site is primarily sloped from south to north, towards the same low lying area. There is a small depression on the southern portion of the Site which appears to collect and infiltrate runoff in the vicinity. The Existing Conditions Survey, included as Attachment B, further details the location and existing topography at the Site. Perimeter buffers are required as shown in the map at Attachment G and described below: 1. The natural ridge line along the north property line or, if greater, 30’ from the north property line, in the applicable case from the east end of the north property line to the west of the legs S 74° 46’ 06” W. 2. 30’ from the property line along the rest of the north property line and continuing along the five property lines to the beginning of the conservation area adjacent to the northeast corner of Lot 132, except no buffer adjacent to the Millstone Road right-of-way. 3. 10’ from the property line along the property line adjacent to the conservation area. 4. 10’ from the property line along the west property line (S 05° 53’ 25” W, 234.23’) No buildings, roads or parking may be constructed in the buffers. The buffers shall not be disturbed during construction to the extent practical and, in any event shall be vegetated, or if disturbed, re-vegetated. Project Permitting The property is zoned Res RL. Proposals should include a description of the permitting process that the developer plans to use. The Town anticipates permitting will be through M.G.L. Chapter 40B (Comprehensive Permit). Rental Management The successful respondent’s development team must include a qualified and experienced property management firm, or, if not identified at the time of submission, a description of the process for procuring such a firm and the performance standards to be met by the property 7 management firm. There shall be on-site management and 24-hour emergency maintenance service. V. Property Description Deed Barnstable County Registry of Deeds Book 18897 Page 134 and on Deed Book 31410 Page 87. Please see Attachment C for the Deed and Town Meeting Votes. Zoning The property is currently zoned RES RL, however, it is expected that the development will be permitted through M.G.L. Chapter 40B. Utilities • Water: Public • Septic: Private. The Town will require an Innovative Alternative (I/A) Title 5 system. • Electric: Eversource Watershed Study The Brewster AHT commissioned a Watershed study that summarizes the storm water characteristics of the site and surrounding area and makes recommendations for mitigating permanent and construction period impacts related to the proposed potential affordable housing development (Project) at the Site. The study can be found at Attachment F. Ground Lease The Ground Lease shall require the Proposer to maintain insurance in amounts reasonably acceptable to the Town and name the Town as an additional insured, and shall be an absolute triple net lease, requiring the Proposer to be solely responsible for the maintenance and operation of the property, including, without limitation, the payment of utilities, taxes and insurance of the property, among other costs. The Ground Lease shall be substantially similar to the Lease attached hereto and incorporated herein. VI. Proposal Submission Requirements The Development Team The proposal must include a description of the development team, the individuals and organizations to be involved in the development, including the project manager, and the experience of these parties. The development team may include, without limitation, the developer, property manager, architect, contractor, engineers, consultants, lenders and investors. Proposals must include: • The name, address, e-mail address, and telephone number of the proposer; the name of any representative authorized to act on his/her behalf, and the name, title and contact 8 information for the individual designated by the developer to receive all correspondence from the Town and its agents. • The names and primary responsibilities of each individual on the development team. • If the proposer is not an individual doing business under their own name, a description of the firm and legal form and status of the organization (e.g., whether a for-profit, not- for-profit, a general or limited partnership, a corporation, LLC, LLP) and the jurisdictions in which it is registered to do business. If the proposer is a non-profit entity, please include a list of the organization’s Board of Directors and areas of expertise they represent. • The ownership structure of the entity to enter into the Ground Lease and the Land Development Agreement with the Town and its relationship to any investors, lenders and guarantors of debt, if any. • Identification of all principals, partners, co-venturers or sub-developers participating in the transaction, and the nature and share of each participants’ ownership in the project. • Identification of the person designated to be the property manager if the property developer will also be the property manager. If this is not the case, state the legal and financial relationship between the entities and describe the process for securing property management services and criteria and minimal qualifications it will use in selecting the property management firm. • Identification of the development team, such as architects, engineers, landscape designers, contractor, and development consultants. In addition, provide background information, including firm qualifications and resumes for principals and employees expected to be assigned to the project. • A summary of the developer’s and the development team’s experience, both collectively and individually, with similar projects. Particular attention should be given to demonstrate experience with projects of a similar scale and complexity, site conditions, permitting issues, design and financing, as well as location. Proposers should demonstrate the ability to perform as proposed and to complete the project in a competent and timely manner, including the ability to pursue and carry out design, permitting, financing, construction, and marketing/unit absorption. • A list of all projects in progress or planned with details of their current status. Format Proposers should use the following format to submit the information required (above): • For referenced projects: project name, location, project type, number of residential units, project scope, start date, projected and actual completion date, total development costs, development team, key personnel, and current status. • Narrative on why the Proposer’s experience is relevant to the 0 Millstone Rd housing project • Description of the organizational structure of the development team and a plan for the maintenance of effective communications between the Town and the development team during all phases of the project. 9 • Information regarding any legal or administrative actions past, pending or threatened that could relate to the conduct of the Proposer, its principals or any affiliates. • Confirmation that no local, state or federal taxes are delinquent and outstanding for the development team or any constituent thereof. • Provision of third-party references for 3 completed projects including at least one affordable housing project. Provide contact names, title and current telephone numbers, who can provide information to the Town concerning the Proposer’s experience with similar projects. Development Concept The proposal must include a detailed description of the development concept for the property and its improvements, including but not limited to: • Number and size of units (square footage and number of bedrooms) and affordability levels. Include narrative as to why/how the mix of bedrooms, sizes and affordability was determined to ensure project financial feasibility and appropriateness for the marketplace. • Preliminary site design. • Discussion of the physical plan and architectural character of the project and the various programmatic and physical elements of the development, including energy savings and green design elements of the buildings and site design. • Construction staging plan and discussion of construction impacts as to how the project will be managed to limit impact on neighbors, in particular with respect to noise and traffic during the construction period. • Project financing – provide a sources and uses pro forma (see comparative evaluation criteria), and describe previous experience in securing such funding. Describe in detail what, if any, local, state or federal subsidy money will be sought to create affordability and the timeline for securing those sources. • Projected 10 year operating budget • Letters of interest from both construction and permanent lenders (mentioned in the comparative evaluation criteria) Conceptual Design Drawings The proposal must include 11 x 17 plans including: • Site plan that shows ridgeline at northerly border, parking layout and numbers of parking spaces, roadways and walkways, building footprints, and any programmed outdoor space, and vegetated buffers. • Landscape plan with sufficient detail on how the plan addresses limiting the project impact on surrounding areas and the users of those areas • Floor plans • Elevations with material indications • Typical unit plans • Color Renderings from North, East, South, and West perspectives 10 Management Plan Please provide a management plan that includes the following: • Description of the target market (e.g. pricing and the strategy for marketing and lottery process). • In addition, if the Proposer is including a property manager as part of the team, all relevant information as outlined under ‘The Development Team’, above, including details of any projects where the Proposer and Manager have previously worked together. • Lottery for affordable units: To ensure a fair and equitable selection process for the affordable units, a lottery shall be conducted for all of the affordable units. Proposals may include a lottery agent as part of the development team. A marketing/lottery plan shall be required as part of the approval of the units for inclusion on the Subsidized Housing Inventory prior to issuance of a building permit. For the proposal, the Proposer shall indicate any other lotteries they have been involved in, their role and the outcomes. • Experience with Low Income Housing Tax Credits if proposed as a funding source. • Experience with project-based rental assistance, Section 8, 811, and/or MRVP if proposing such subsidies. The Proposer and/or its property manager must demonstrate: • A clear understanding of fair housing requirements/laws. • A clear understanding of the local preference opportunities and requirements, and how the lottery will address any local preference. • Ability and commitment to utilize appropriate stated standards to determine program and unit eligibility – i.e., qualified tenants. • Clear criteria for tenant selection and a fair and unbiased selection process. • Competency for selecting properly qualified tenants. • Ability and commitment to maintain all necessary reports and certifications required under state and federal law. Implementation Plan and Timeline The proposed development should be completed within 4 years of the execution of the Land Development Agreement. Extensions may be granted at the discretion of the Select Board. The proposal must include a description of how the development concept will be implemented, including, but not limited to: • Detailed development schedule for all elements of the plan including key milestones, financing benchmarks, zoning approvals and compliance, and projected completion/occupancy timeframes. • Outline of the required land use, environmental, operation, and other governmental or regulatory approvals, including zoning, development and environmental permits. The proposer should provide a schedule for securing approvals as part of the proposal. The Proposer should note what zoning variances, special permits or modifications, if any, are required as part of the development plan. 11 Price Proposal The Price Proposal Form (Attachment I) should be completed and submitted with the proposal. The Town expects the Lease Payment to be a nominal fee. VII. Developer Selection Criteria Minimum Threshold Criteria The following are minimum criteria for Proposal consideration. Proposals that do not clearly and fully convey compliance with these minimum criteria will not be considered. • Complete conformance with all Submission Requirements (Sec. VI) • Price Proposal Form, setting forth the lease fee for the land, found in Attachment I • Proposer must have a minimum of 5 years’ experience in affordable housing development • A successful track record of similar projects with at least 3 references • Availability to begin work towards permitting within 60 days of executing the Land Development Agreement and show sufficient staff resources and availability to perform required services • Complete required forms found in Attachment I (Certificate of Tax Compliance), Attachment J (Certificate of Non-Collusion), Attachment K (Disclosure Statement required by M.G.L. c. 7C, Section 38 (formerly M.G.L. c. 7, Section 40J) and Attachment L (Certificate of Authority) Comparative Evaluation Criteria Projects meeting the minimum threshold criteria will then be judged and scored based on the Comparative Evaluation Criteria further explained and outlined in Attachment A. Proposal Submission Terms and Requirements A. The Town reserves the right to reject any and all proposals in whole or in part, and to waive minor informalities, when in its sole discretion to do so is deemed to be in the best interests of the Town and to the extent permitted by law. B. Proposals that meet all quality requirements shall be evaluated based on responsiveness to the criteria, terms and conditions contained in this RFP and its attachments. Failure to follow the instructions, meet the criteria, or agree to the terms and conditions contained in this RFP may be cause for rejection of the proposal as non-responsive. All proposals submitted by the due date will be evaluated for conformance with the below stated minimum criteria. Those proposals that meet the minimum criteria will then be evaluated by the comparative criteria described below. Proposers may be invited to present their proposal to the review committee. The presentation will not be scored. 12 C. All proposals shall be submitted to the Town, as and where set forth above, on or before the proposal deadline. Proposals and unsolicited amendments to proposals received by the Town after the proposal deadline will not be considered, and requests for extensions of time will not be granted. Proposers who mail proposals should allow sufficient time for receipt by the Town by the proposal deadline. Proposals received after the proposal deadline will be returned to the Proposer unopened. D. All proposals shall be signed in ink by the Proposer. If the Proposer is a corporation, the authority of the individual signing shall be endorsed upon, or attached to, the proposal and certified by the clerk of the corporation. E. All proposals submitted shall be binding upon the Proposer for a minimum period of one hundred twenty (120) calendar days following the opening of proposals. F. Proposals submitted to the Town shall be securely kept and shall remain unopened until the proposal deadline and the opening of proposals. G. Proposals once submitted may, upon request of the Proposer prior to the proposal deadline, be withdrawn or amended. If amended, resubmission of the proposal shall comply with all requirements of this RFP. No amendments may be made or proposals withdrawn after the proposal deadline. H. Negligence on the part of the Proposer in preparing the proposal confers no right of withdrawal after the proposal deadline. The Town does not assume any responsibility for errors, omissions, or misinterpretations which may have resulted in whole or in part from the use of incomplete proposal documents. Any Proposer finding an ambiguity, inconsistency, or error shall promptly notify the Town. I. If it becomes necessary to revise any part of this RFP or if additional data are necessary to enable an exact interpretation of provisions, such addenda will be provided to all Proposers who have requested this RFP and provided their contact information. No addenda will be issued within the immediate five (5) business day period prior to the proposal deadline. J. By submitting a proposal in response to this RFP, the Proposer shall be deemed to have certified that no officer, agent, or employee of the Town has a direct or substantial financial interest in the procurement, that the proposal is submitted in good faith and exclusively on Proposer's own behalf, without fraud, collusion or connection of any kind with any other Proposer for the same work or with any undisclosed party. K. Proposers may add additional stipulations or otherwise qualify their proposals, but the Town shall retain the sole right to judge the importance of any such stipulation or qualification. If the Town determines that the stipulation or qualification is not in its best interest and/or is materially unacceptable, and if the Proposer does not clearly indicate this to be an alternative for consideration, then the Town reserves the right to reject such proposal. L. Selection of a Proposer’s proposal will not create any rights on the Proposer’s part, including, without limitation, rights of enforcement, equity or reimbursement, until the Land Development Agreement and all related documents are fully executed. 13 M. It is understood, agreed upon and made a part hereof, and shall be a part of the Land Development Agreement, that the Agreement entered into between the Town and the Proposer and/or the Proposer’s rights therein shall not be assigned, except to an entity formed by the Proposer for the purpose of entering into the Group Lease,, unless or until the Town shall have first assented thereto in writing, in its sole discretion. N. The Town reserves the right to modify any specifications and submission requirements associated with the proposal and the scope of the project. VIII. Selection Process The evaluation committee, consisting of the Brewster Affordable Housing Trust, will review and evaluate all proposals that have been received by the submission deadline based on the criteria outlined herein, and make a recommendation to the Select Board after determining which proposal is deemed the most advantageous and responsive proposal. Evaluation of the proposals will be based on the information provided in the Proposers’ submissions in accordance with the submission requirements of this RFP and any interviews, references, and additional information requested and/or gathered by the Town. Each proposer must include sufficient supporting material to allow a meaningful and comprehensive evaluation of its proposal. The Town reserves the right to disqualify any proposal or response due to insufficient supporting or explanatory information, or to request additional supporting information. The Town may request additional information of one or more proposers relative to a proposal or qualifications. Requests shall be in writing with the expectation of a written response within a specified time. Proposers may also be invited to appear before the evaluation committee and/or the Select Board. Failure to comply with this request will result in a rejection of the proposal at issue. Following the receipt of any additional information requested of the proposers by the Town, if any, proposals will be evaluated and rated by the Town according to the comparative evaluation criteria set forth in this RFP. The Town will select the most advantageous proposal, taking into consideration all of the evaluation criteria set forth in this RFP. The Town will notify all Proposers in writing of its decision. The Town reserves the right to reject any or all proposals or to cancel this Request for Proposals at any time if doing so is in the best interest of the Town. IX. Post Selection Land Development Agreement and Ground Lease The proposer selected by the Town will be given exclusive rights to negotiate with the Town the terms of the Land Development Agreement (LDA) and the Lease of the property, which LDA and Lease will be substantially on the same terms as the LDA and Lease attached hereto as Attachment D. If, at any time, such negotiations are not proceeding to the satisfaction of the 14 Town, it its sole discretion, then the Town may choose to terminate said negotiations. The Town may select another proposer with whom to initiate negotiations. The selected proposer and the Town shall enter into the LDA within ninety (90) days from the date the proposer is notified of the award unless the Town extends the same, in its discretion. Once all conditions of the LDA are met, the Ground Lease will be finalized and endorsed. Chapter 30B Real Property Developments to Promote Public Purpose Requirements If the Town determines that the public purpose of the project is best met by leasing the property for less than fair market rental value, the Town will post a notice in the Central Register explaining the reasons for this decision and disclosing the difference between the fair rental value and the rent to be received. This notice will be published before the Town enters into any agreement with the selected developer. 1 X. Attachments A. Comparative Evaluation Criteria B. Locus Map and Existing Conditions Survey C. Deed & Town Meeting Votes D. Draft Land Development Agreement and Ground Lease E. Housing Production Plan F. Bohler Reports: Due Diligence and Watershed G. Bohler Buffer Plan H. Community Engagement Reports and Conceptual Site Designs I. Price Proposal Form J. Certificate of Tax Compliance K. Certificate of Non-Collusion L. Disclosure Statement M. Certificate of Authority 2 ATTACHMENT A Comparative Evaluation Criteria: 0 Millstone Rd, Brewster Unacceptable Advantageous Highly Advantageous Developer Experience & Capacity (Team) • Demonstrated experience as a principal or lead development officer in and capability for designing, permitting, developing and managing similar residential projects. • Outcome of comparable projects • Experience with site septic system issues • Property management experience with similar projects • The quality of the team’s reputation and references, particularly in terms of its regulatory track record and ability to complete projects as proposed • Success in marketing approach, including affirmative fair housing marketing plans and lottery, meeting State requirements Development team members have only minimal experience in the development of projects with similar scope – including legal, design, development, financing, and management experience with rental housing. Development team members have significant experience in the development of projects of similar scope – including legal, design, financing, affordable housing management. Significant experience (2 or more projects) including with private septic. Energy efficient buildings are not part of standard approach. Past developments demonstrate good property management structure. Development team members have extensive experience in the development of projects of similar scope – including legal, design, financing, affordable housing management. Extensive experience (4 or more projects) including with private septic. Energy efficient design is their standard approach to design and development. Past developments demonstrate excellent property management structure and professionalism. Affordability Proposal meets a range of incomes. All of the units must be restricted to households at or below 80% AMI Less than 100% of the units are affordable to 80% AMI. All units are affordable to 80% AMI All of the units are affordable to 80% AMI or below with the affordability ranging from 30% AMI to 80% AMI 3 Site Design • Thoughtful and efficient site design using the natural topography of the site as much as feasible • Efficient, safe internal traffic flow • Underground utilities • Exterior lighting – minimal impact to neighbors and night sky • Landscape plan including within parking area includes native plantings and, when feasible, enhances rather than replaces existing vegetation • Designated area for snow • Adequate parking and walkways for residents and visitors • Natural buffer to surrounding residential neighbors as required in the narrative (Section IV, Site) • Respects adjacent properties • Provides programmed outdoor community gathering space for a variety of ages • Includes bike racks Proposal fails to meet the majority of the RFP criteria for site design. The proposal meets some or all of the RFP site design criteria with thoughtful building siting, safe, efficient traffic flow, and maintains the natural buffers to surrounding neighborhoods, as required. Proposal meets or exceeds all of criteria Infrastructure and Green Design • Underground utilities • Storm water management uses standards of low impact development • Buildings are located for maximum solar potential • Roof construction is “solar ready” (designed to support solar panels) • Meets green design standards for LEED, Passive House, or other comparable programs • Provide charging station(s) for EVs Proposal fails to meet a majority of the RFP criteria for infrastructure and green design The proposal meets some of the RFP infrastructure and green design criteria Proposal meets the or exceeds all of criteria 4 Building Design • Conceptual design includes four (4) or more buildings • Exterior is of high quality, while remaining compatible with local architectural design • Creative design that is cost effective and high quality • Interior design and layouts meet a variety of household sizes, aesthetics, and resident mobility needs • Finishes support durability and low-maintenance for tenants • Construction maximizes soundproofing between units • Provides community space for residents, preferably with kitchen facilities • Includes office space for management • Provides storage space, either in basements or sheds • Prefer individual exterior space (patios or balconies) Design appears incongruous with local designs, interior layout does not meet a variety of household types and mobility needs, and does not comply with a majority of the RFP criteria Design reflects or complements local designs, layout provides for a variety of household types and mobility needs, Complies with a majority of the RFP criteria and preferences Design proposal articulates a creative development vision that is a cost-effective, energy efficient, attractive design that reflects and/or complements the local aesthetics, and provides a variety of household types and mobility needs. Complies with all of the RFP criteria and preferences Financial Feasibility • Adequacy of proposed budgets (development and operating) • Appropriateness of rents in relation to the market • Track record of securing proposed financing • Availability and likelihood of approval of proposed pre-development, construction and permanent financing Proposals does not demonstrate an understanding of development costs and operating budgets for affordable housing and/or does not have a successful record of securing financing. Proposal contains realistic development and operating budgets and evidence of success in securing necessary financing. Proposal contains realistic development and operating budgets and evidence of a high degree of success in securing necessary financing and other sources of funding. 5 References, Site Visits, and Interviews • A minimum of three references including references from all projects undertaken in the last 10 years • The evaluation committee may choose to visit proposers’ completed projects • The evaluation committee may require proposers present their proposals. Presentations will not be scored. Did not provide minimum of 3 references, or references were poor and/or inadequate. Properties visited were in poor condition. Strong references reflecting projects came in on time and within budget, good property management structure. Properties visited were in good condition, site layout was efficient, and buildings were well designed. Strong references reflecting timely completion, excellent budget control, excellent property management structure and professionalism of developer. Properties visited were in great condition, site layout building design, and landscaping excellent, and use of energy efficient and durable materials. 6 Attachment B Locus Map – 0 Millstone Rd, Brewster, MA 02631 8 ATTACHMENT C Deeds and Town Meeting Votes 9 10 11 12 13 14 15 16 ATTACHMENT D Land Development Agreement and Ground Lease LAND DEVELOPMENT AGREEMENT THIS LAND DEVELOPMENT AGREEMENT (this “Agreement”) is entered into as of this _____ day of _____________________, 202___ by and between the Town of Brewster, acting by and through its Selectboard, having an address of Brewster Town Hall, 2998 Main Street, Brewster, MA 02631 (the “Town”), and ______________________________, a Massachusetts ___________________, having an address of _________________________________ (the “Developer”). Recitals WHEREAS, the Town is the owner of a parcel of land (the “Property”) located at 0 Millstone Rd, Brewster, Massachusetts, consisting of 16.61 acres, more or less, and described in deeds recorded with the Barnstable Registry of Deeds (the “Registry”) in Book 18897 Page 134 and Deed Book 31410 Page 87; WHEREAS, by the vote under Article 42 of the 2019 Annual Town Meeting, the Town authorized the Selectboard to dispose of the Property for affordable housing purposes on such terms and conditions as the Selectboard deems appropriate; WHEREAS, on ___________________, 2021, the Town issued a Request for Proposals (the “RFP”), which is incorporated herein, soliciting proposals for the development, construction and operation of not more than ninety (90) affordable rental housing bedrooms on the Property; WHEREAS, the Developer submitted a proposal on ______________, 2021 in response to the RFP (the “Proposal”), which is incorporated herein, proposing to construct _____________ (___) dwelling units on said portion of the Property (as defined below, the “Improvements”), as more particularly described in the RFP and the Proposal, and operate an affordable housing rental development thereon (collectively, the “Project”); WHEREAS, the Town has awarded the Project to the Developer; WHEREAS, the Town and the Developer intend to enter into a ninety-nine (99) year ground lease substantially on the same terms as those set forth in the lease attached hereto as Exhibit B and incorporated herein (the “Ground Lease”), pursuant to which the Developer will construct the Improvements and operate the Project; WHEREAS, the obligations of the Town and the Developer to enter into the Ground Lease are contingent, among other things, on the Developer obtaining the permits and approvals necessary for the construction and operation of the Project and on financing in amounts sufficient in the Town’s and Developer’s reasonable judgment to construct the Improvements; and 17 WHEREAS, the parties wish to enter into this Agreement to memorialize the terms and conditions under which the Town and the Developer will enter into the Ground Lease. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein and other good and valuable consideration each to the other paid, receipt of which is hereby acknowledged, the parties hereby agree as follows: I. LEASE CONTINGENCIES 1.1 Lease of the Property. The Town shall, within thirty (30) days from the date on which the Lease Contingencies (defined below) are satisfied (the “Lease Commencement Date”), lease the Property, together with all appurtenant easements, rights, restrictions, privileges, licenses covenants, and other matters that benefit or burden the Property (collectively, the “Premises”), to the Developer for the purpose of developing and operating the Project on terms substantially similar to the terms and conditions set forth in the Ground Lease attached hereto as Exhibit B and incorporated herein, which shall include terms governing the construction and development of the Project on the Property and shall be a “triple-net” lease under which the Developer shall be solely responsible for the Premises and the Project, including, without limitation, any and all insurance, operating and maintenance costs, and applicable taxes, among other costs and expenses (the “Ground Lease”). 1.2 Condition of Property. The Premises will be delivered to the Developer, and the Developer, subject to the provisions of Section 2.1, hereby agrees to accept the Premises in their then “AS-IS” condition, without any representation or warranty of any kind or nature, express or implied, in fact or by law, on the part of the Town and without recourse to the Town. The Town shall have no obligation to do any work on or make any improvements to or with respect to the Premises or the condition thereof. The Developer acknowledges that the Town has no responsibility for, and hereby releases and holds harmless the Town from any and all damages, loss, costs, expenses (including any and all attorneys’ fees, and expenses of the Town), claims, suits, demands or judgments of any nature whatsoever, related to any hazardous waste, oil, hazardous material or hazardous substances, as those terms are defined by any applicable law, rule or regulation, including, without limitation, the Massachusetts Oil and Hazardous Materials Release Prevention and Response Act, G. L. c. 21E, the Massachusetts Hazardous Waste Management Act, G.L. c. 21C, the Comprehensive Environmental Response, Compensation and Liability Act, as amended, 42 U.S.C. §§ 9601 et seq. and the Resource Conservation and Recovery Act, as amended, 42 U.S.C. §§ 6901 et seq. (herein collectively referred to as “Hazardous Waste”). The provisions of this Section shall survive the expiration and/or termination of this Agreement. 1.3 Use of the Premises. The Developer will use the Premises for the sole purpose of constructing __________ (____) residential units thereon and renting _____________ (____) at affordable prices. The units shall consist of _______ (___) studios, _______ (___) one-bedroom units, _______ (___) two-bedroom units and _______ (___) three-bedroom units, subject to minor modification during the permit process. 1.4 Lease Contingencies. The Town and the Developer shall enter into the Ground Lease on the Lease Commencement Date, which is to occur within thirty (30) days from the date 18 on which all of the following conditions have been satisfied (collectively, the “Lease Contingencies”): (a) Permits and Approvals: The Developer shall have received final permits and approvals for construction of the Improvements and the operation of the Project, any and all appeal periods shall have expired; (b) Approved Plans and Specifications: The Town shall have approved the Developer’s plans and specifications for the Improvements to be constructed on the Property and any other improvements made on or to the Premises, showing conceptual plans of the units, the landscaping, and the other improvements to be constructed on the Premises and substantially in conformity with the RFP and the Proposal (the “Improvement Plans”), which approval shall not be unreasonably delayed, conditioned or withheld. The Town and the Developer agree to cooperate reasonably and in good faith with each other to resolve any objections that either may have. The provisions of this Section are intended to refer to the approval of the Brewster Selectboard and do not constitute the approval of or substitute any permits or approvals required from any federal, state and/or local regulatory bodies or approvals required under any applicable laws, rules, regulations, and bylaws, including the Town of Brewster Zoning Bylaws; (c) Project Financing Closing: The Developer shall have received firm Project financing commitments from institutional lenders and/or public or quasi-public entities, showing that sufficient funds have been committed, in the Town’s and the Developer’s reasonable judgment, to construct the Improvements and to operate and maintain the Project (the “Project Funds”), and Developer shall close on such financing and receive the Project Funds on or prior to the Lease Commencement Date. The Developer shall provide the Town with a guaranty at loan closing, given by a guarantor reasonably acceptable to the Town, guaranteeing the Developer’s obligation to construct the Project on the terms set forth in the Ground Lease; (d) Affordable Housing Restriction. On the Lease Commencement Date, the Developer will record a restriction on the Property ensuring that _______ (___) units constructed on the Property are rented to persons at affordable prices; specifically, ______ (___) units shall be rented to persons earning no more than _______ percent (___%) of the area median income in the Metropolitan Statistical Area that includes the Town of Brewster (“AMI”), _______ (___) units shall be rented to persons having an income of no more than ________ percent (___%) of AMI, and the remaining _______ (___) units shall be rented to persons with incomes of no more than _________________ percent (___%) of AMI, for the term of the Ground Lease, which restriction shall be on terms satisfactory to the Developer and the Town and approved by the Massachusetts Department of Housing and Community Development (“DHCD”) under G.L. c. 184, § 31, including all the units in the Town’s Subsidized Housing Inventory (“SHI”), which may be in the form of a Regulatory Agreement acceptable to and entered into by and among the Developer, the Town, and DHCD, and/or a separate restriction granted by the Developer to the Town, at the Town’s sole discretion (either or both, the “Restriction”). The Restriction shall be recorded with the Registry at the Developer’s sole cost and prior to any mortgages, liens or other encumbrances recorded against the 19 Property (unless each mortgage or lien holder shall have executed a subordination agreement, acceptable to the Town, expressly subordinating its mortgage or other lien to the Restriction). Alternatively, or in addition to the foregoing, the Town may, at its discretion, incorporate the terms of the Restriction in the Ground Lease; and (e) Title Matters. The Property shall be free from recorded monetary liens and from title defects or encumbrances of record that would materially interfere with the use of the Premises for the development and operation of the Project. In the event that title defects are found, the Town will use reasonable efforts to cure said defects, provided that reasonable efforts shall not require the Town to expend more than $2,500, inclusive of attorney’s fees, or commence any litigation or other legal proceeding. 1.5 Lease Contingency Period. The Developer shall use commercially diligent and good faith efforts to obtain the necessary permits and approvals and financing to construct, operate and maintain the Improvements, to conduct its property inspections under Section 2.1, to review the title to the Property, and to satisfy the other Lease Contingencies within ____________ (___) months from the date on which this Agreement (the “Initial Diligence Period”), which period may be extended by the Town in writing only if the Town reasonably determines that the Developer has used such efforts to satisfy the Lease Contingencies, with such extension to be no more than an additional six (6) months from the expiration of the Initial Due Diligence Period (the “Extended Diligence Period”, and, together with the Initial Diligence Period, the “Diligence Period”). The Developer shall inform the Town in writing at least every four (4) months during the Diligence Period, or at such sooner or later intervals as the Town may reasonably request, on the efforts made by the Developer to satisfy the Lease Contingencies and provide such other information as the Town may reasonably request to document such efforts. Time shall be of the essence hereof. 1.6 Failure to Satisfy Preconditions. Notwithstanding anything in the RFP or this Agreement to the contrary, in the event that the Lease Contingencies are not satisfied within the Initial Diligence Period, or, if extended by the Town, the Extended Diligence Period, either party may terminate this Agreement by providing the other with at least thirty (30) days prior written notice, provided, however, that if all the Lease Contingencies are satisfied within said thirty (30) day period, this Agreement may not be terminated by either party. In the event of termination, this Agreement shall be null and void and without recourse to the parties, except for those provisions that are stated herein to survive said termination. 1.7 Title to Property. The Town shall retain the fee to the Property, and shall execute a notice of lease for recording at the Registry. 1.8 Assignability. The Developer shall have no right to assign or transfer its rights hereunder and/or under the Ground Lease of the Property without the Town’s prior written consent, which shall not be unreasonably withheld if: (a) the assignee is a limited liability company created solely for the purpose of receiving tax credits (with the general partner thereof being owned and controlled by the Developer) or any other entity owned and controlled by the Developer, (b) the Developer sends written notice to the Town at least thirty (30) days prior to any such transfer, notifying the Town of the transferee’s name and evidence of the control that the Developer exercises over such transferee, and obtains the Town’s written consent, (c) any 20 such transferee or assignee enters into an Assumption Agreement, expressly agreeing to perform all of the Developer’s obligations hereunder and under the Lease; and (d) the Developer shall guarantee the transferee’s performance of such obligations, and shall be jointly and severally liable with the transferee until the Project has been completed. Notwithstanding the foregoing, the Developer shall have the right to assign this Agreement and the Ground Lease to DHCD or any institutional lender providing financing for the Project in connection with a leasehold mortgage or security interest securing a loan necessary to complete development of the Project, subject to the terms of this Agreement. II. PROPERTY INSPECTIONS 2.1 Access. The Developer and its agents, employees, representatives, consultants, contractors and invitees (with the Developer and others acting by, through or under the Developer, the “Developer Parties”) shall have the right to enter upon the Property from time to time, upon at least two (2) business days prior notice to the Town, for the purpose of conducting its due diligence and such inspections as the Developer deems appropriate, including, without limitation, surveys; wetlands inspections and flagging and visits by the Developer’s wetlands consultants for these purposes or other wetlands inspection; geotechnical investigations of the Premises; and, if recommended pursuant to a Phase 1 assessment, soil sampling of the Premises by Developer’s environmental consultants, whether for Hazardous Waste or other purposes. The Developer may remove trees or shrubs from the Premises only if reasonably necessary to provide access for test pits and other investigations only in accordance with a plan approved by the Building Commissioner at least seven (7) calendar days prior to such removal, which approval shall not to be unreasonably withheld. The Developer acknowledges and agrees that the Town makes no representation or warranty as to the condition of the Property, and the Developer releases and holds the Town harmless against any claim by the Developer or any of the other Developer Parties for harm to them or their property arising from said entry. The Developer shall promptly restore the Property to substantially its condition prior to said entry and repair any damage caused to the Property. The Developer’s obligation to repair and restore the Property shall survive the termination of this Agreement. 2.2 Hazardous Materials. In the event that the Developer finds Hazardous Waste in reportable quantities on the Property and the cost of remediating the same in compliance with G.L. c. 21E to a Release Action Outcome is estimated by an engineer acceptable to both parties to exceed $100,000.00, and informs the Town of the same in writing (the “Environmental Notice”), and if the Town, in its sole and absolute discretion, gives notice to the Developer of its intention to remediate such contamination within sixty (60) days of receiving the Environmental Notice and thereafter remediates such hazardous condition within a reasonable period of time, but not to exceed the Diligence Period in any event (as such Diligence Period may be extended in accordance with Section 2.1), in full compliance with applicable law, with the Town paying all of the costs of remediation, the Developer shall fulfill its obligations under this Agreement. Nothing herein shall require or obligate the Town to remediate any contamination on the Property. If the Town elects not to remediate the same, the Developer may terminate this Agreement by giving the Town thirty (30) days prior notice thereof, whereupon this Agreement shall be null and void and without recourse to the parties, except for those provisions that are stated herein to survive said termination. 21 2.3 Indemnification. The Developer shall defend, indemnify and hold harmless the Town and those acting by or through the Town from any and all liabilities, damages, loss, costs, expenses (including reasonable attorneys’ fees), causes of action, suits, claims, demands or judgments (any, “Claims”) arising out of or related to this Agreement, the rights granted under Section 2.1, the act or omission of any of the Developer Parties, for any material change in the Developer’s representations and/or warranties, for the Developer’s failure to comply with the terms of this Agreement or any applicable laws, rules, regulations and/or bylaws, and/or for any Hazardous Materials (defined below) that are brought upon, stored, located, released, discharged, possessed, managed, processed, or otherwise handled on or present on the Property, by the Developer and/or any of the other Developer Parties and/or for failing to comply with any environmental laws, rules, regulations and/or bylaws (the latter, the “Developer Hazardous Activities”), except if caused directly by the gross negligence of the Town. The Developer shall be solely responsible for assuming and paying any and all liabilities, damages, loss, costs expenses, causes of action, suits, claims, demands or judgments (including, without limitation reasonable attorneys’ fees and experts’ fees and expenses, clean-up costs, waste disposal costs and other costs, expenses, penalties and fines within the meaning of any law, regulation, code or bylaw relating to Hazardous Materials) that arise or are related to the Developer Hazardous Activities. This indemnity and hold harmless agreement shall include indemnity against all costs, expenses, and liabilities incurred in or in connection with any such Claims brought thereon, and the defense thereof. The foregoing obligations shall survive the expiration or termination of this Agreement. 2.4 Insurance. The Developer shall obtain and maintain through the term of this Agreement comprehensive general liability insurance, including coverage for bodily injury, wrongful death and property damage, in the minimum amount set forth herein to support the obligations of the Developer under the terms and conditions of this Agreement to indemnify, defend and hold harmless the Town: General Liability: $1,000,000.00/occurrence, $2,000,000.00/aggregate; Bodily Injury Liability: $1,000,000.00/occurrence, $2,000,000.00/aggregate, and umbrella insurance in the amount of $5,000,000.00, which shall name the Town as an additional insured. The Developer shall provide the Town with a copy of such insurance policy prior to entering the Property and at such times as the Town may request, showing compliance with the foregoing provisions. The insurance coverage required hereunder shall be issued by insurance companies licensed by the Massachusetts Division of Insurance to do business in the Commonwealth of Massachusetts and having a Best’s rating of A or better. III. DEFAULT, TERMINATION 3.1 Events of Default. It shall be an event of default under this Agreement if, after the Town has given the Developer sixty (60) days prior notice thereof, the Developer fails to proceed diligently to obtain the necessary permits and approvals, obtain financing, and/or satisfy the other Lease Contingencies that are the responsibility of the Developer, or the Developer fails to comply with any of the other material terms of this Agreement. The Town shall have the right to terminate this Agreement and pursue any and all available rights and remedies, and, if such termination is due to Developer’s failure to use good faith and commercially diligent efforts to satisfy the Lease Contingencies, the Town shall have the right to recover any costs and expenses (including reasonable attorneys’ fees) incurred by the Town under this Agreement. 22 3.2 Termination. In the event that this Agreement is terminated, the Developer shall promptly repair any damage caused to the Property by the Developer or its agents, employees, contractors or representatives and restore the Property to its condition prior to the Developer’s entry. IV. GENERAL PROVISIONS 4.1 Cooperation. The Town agrees to use reasonable efforts to assist the Developer, at the Developer’s sole cost and expense, in obtaining any and all permits, approvals and other authorizations required by any governmental authorities with respect to the Project and in satisfying other Lease Contingencies that are the responsibility of the Developer, but the Developer acknowledges that the Town has no control over and cannot guarantee that permits required from municipal boards or officers within their statutory or regulatory authority will be granted or fees will be waived. 4.2 Development of the Property. Subject to delivery of the Ground Lease of the Premises, and all other terms and conditions herein, the Developer agrees for itself and its successors and permitted assigns and at its sole cost and expense to develop the Project on the Property and substantially complete the same within ______ (____) months from the Lease Commencement Date, as evidenced by final Certificates of Occupancy for all ______ (___) units. 4.3 Costs of Enforcement. The Developer agrees to reimburse the Town for any and all costs and expenses, including reasonable attorneys’ fees and court fees, incurred by the Town in enforcing this Agreement. 4.4 Representations and Warranties. The Developer represents that the following representations and warranties are true and accurate as of this date and shall continue as such through the date on which the Ground Lease is signed by the Developer and the Town: (a) The Developer is a duly organized and existing ______________________ in good standing under the laws of the Commonwealth of Massachusetts and has the power and authority to enter into and perform its obligations under this Agreement, and every other agreement or instrument entered into or to be entered into by it pursuant to this Agreement. (b) The Developer has the power, authority, and legal right to enter into and perform this Agreement, and each other document entered into or to be entered into by it pursuant to this Agreement, and the execution, delivery and performance hereof and thereof: (i) have been duly authorized; (ii) have the requisite approval of all governmental bodies; (iii) will not violate any judgment, order, law or regulation applicable to Developer or any provisions of the Developer’s organizational documents; and 23 (iv) do not conflict with, constitute a default under, or result in the creation of any lien, charge, encumbrance or security interest upon any assets of the Developer under any agreement or instrument to which the Developer is a party or by which the Developer or its assets may be bound or affected. (c) Developer represents that, to the best of its knowledge, there are no pending or threatened actions or proceedings before any court or administrative agency which would materially adversely affect the financial condition of the Developer, or the ability of the Developer to perform its obligations under this Agreement, or under any other documents entered into by the Developer pursuant to this Agreement. (d) The Developer has made or will make its independent investigation and inquiry into all matters relevant to its entering into and performing its obligations under the Agreement without reliance on any statement or representation of the Town except as expressly set forth herein. 4.5 Waiver. The failure on the part of the Developer or the Town, as the case may be, to complain in any one or more cases of any action or non-action on the part of the other party, or to insist in any one or more cases upon the performance of any of the provisions, covenants, agreements or conditions of this Agreement or to exercise any option contained herewith, no matter how long the same may continue, shall never be deemed or construed to be a waiver by such party of any of its rights hereunder, or a relinquishment for the future of any such provision, covenant, agreement, condition or option. Further it is covenanted and agreed that no waiver at any time of any of the provisions hereof by the Developer or the Town shall be construed as a waiver of any of the other provisions hereof, and that a waiver at any time of any of the provisions hereof shall not be construed as a waiver at any subsequent time of the same provisions. 4.6 Limitation on Damages. Notwithstanding anything in this Agreement to the contrary, neither party shall be liable to the other for any consequential, incidental, or punitive damages. 4.7 No Partnership. Nothing contained under this Agreement shall be construed to create a partnership or joint venture between the Town and the Developer or to make the Town an associate in any way of the Developer in the conduct of the Developer’s business, nor shall the Town be liable for any debts incurred by the Developer in the conduct of the Developer’s business. 4.8 Attorneys’ Fees. In any litigation between the parties arising out of this Agreement, or in connection with any other actions taken or notices delivered in relation to a default by any party to this Agreement, the non-prevailing party shall pay to the prevailing party the prevailing party’s reasonable attorneys' fees and costs incurred in connection with the enforcement of the terms of this Agreement. 4.9 Brokers. Each warrants and represents to the other that it has had no dealings or 24 negotiations with any broker or agent in connection with this Agreement. Each agrees to pay, and shall hold the other harmless and indemnified from and against any and all costs, expenses (including without limitation counsel fees) or liability for any compensation, commissions and charges claimed by any broker or agent resulting from any such dealings by the indemnifying party with respect to this Agreement or the negotiation therefor. 4.10 Town’s Cost. The Developer shall reimburse the Town for its reasonable attorneys’ fees and out-of-pocket expenses incurred in connection with any request by the Developer for the Town’s consent hereunder. 4.11 Headings and Captions for Convenience Only. The captions and headings throughout this Agreement are for convenience of reference only and the words contained therein shall in no way be held or deemed to define, limit, explain, modify, amplify or add to the interpretation, construction or meaning of any provisions of, or the scope or intent of this Agreement, nor in any way affect this Agreement, and shall have no legal effect. 4.12 Term of Agreement. This Agreement, if not earlier terminated pursuant to Section 2.1 or other sections of this Agreement, shall expire once the parties have entered into the Ground Lease and the Developer and the Town have satisfied all of their other obligations under this Agreement. 4.13 Severability. If any term, covenant, condition or provision of this Agreement or the application thereof to any person or circumstance shall, at any time or to any extent, be invalid or unenforceable, the remaining terms, covenants, conditions and provisions shall not be affected thereby, and each term, covenant, condition and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 4.14 Dates. If the end of any time period herein, or if any specified date, falls on a weekend or national or state holiday, then the end of such time period, or such date, as the case may be, shall be extended to the next business day thereafter. Any period provided herein for action by the Developer shall end at 4:00 P.M. on the last day of such period, unless this Agreement provides that performance is due by a different time on that day. 4.15 Governing Law. This Agreement shall be governed exclusively by the provisions of the laws of the Commonwealth of Massachusetts. Exhibits: Exhibit A: Plan of Land Exhibit B: Ground Lease 761113v2/WELL/0182 [Signature Page Follows] 25 Executed as a document under seal on this _____ day of _______________, 202___. TOWN OF BREWSTER, DEVELOPER: By Its Selectboard ______________________________ By: Name: Title: ______________________________ ______________________________ ______________________________ ______________________________ 26 GROUND LEASE Between THE TOWN OF BREWSTER And ________________________________________________ Dated as of ___________________ GROUND LEASE This Ground Lease (this “Lease”) is entered into as of this _____ day of _________________, 202__, by and between the Town of Brewster (the “Town”), a body politic and corporate of the Commonwealth of Massachusetts, having an address of Town of Brewster, Town Hall, 2198 Main Street, Brewster, MA 02631 and ______________________ (“Tenant”), a Massachusetts corporation/limited liability company, having an address of ________________________. BACKGROUND WHEREAS, the Town is the owner of a 16.61-acre parcel of land, more or less, located at 0 Millstone Road, Brewster, Massachusetts, more or less, and described in deeds recorded with the Barnstable County Registry of Deeds (the “Registry”) in Book 18897 Page 134 and Deed Book 31410 Page 87 (the “Property”), which is shown more particularly on the plan attached hereto as Exhibit A and incorporated herein; WHEREAS, on ______________________, the Town issued a Request for Proposals (the “RFP”), incorporated herein by reference and a copy of which is on file with the Brewster 27 Town Clerk, soliciting proposals for the development, construction and operation of not more than ninety (90) affordable bedrooms on the Land (the “Property”); WHEREAS, ______________________ (the “Developer”) submitted a proposal in response to the RFP (the “Proposal”), incorporated herein by reference and a copy of which is on file with the Town Clerk, proposing to develop, construct, operate, and maintain on the Property _____________ (____) residential dwellings and to rent the dwellings to low and moderate income households (the “Project”); WHEREAS, the Town accepted the Proposal; WHEREAS, the Town and the Developer entered into a Land Development Agreement dated _________________, 2021 (the “LDA”), incorporated herein by reference and a copy of which is on file with the Town Clerk, that stated the conditions that must be satisfied before the Town would lease the Property and set forth the basic terms regarding the development of the Property; WHEREAS, the Developer is required under the LDA to obtain permits and financing necessary to undertake the Project; WHEREAS, the Developer has formed the Tenant for the purpose of entering into this Lease with the Town, all as provided in the LDA; WHEREAS, pursuant to the LDA, the Developer obtained a Comprehensive Permit from the Brewster Zoning Board of Appeals _____________________ (as amended from time to time as permitted herein, the “Comprehensive Permit”), pursuant to which Tenant will construct the Project, all as set forth in the Comprehensive Permit; WHEREAS, Tenant has obtained a construction loan for the Project from _______________________ (the “Construction Loan”), which Construction Loan is presently secured by a first priority leasehold mortgage on the Premises (defined in Section 1.1) (the “Construction Mortgage”); WHEREAS, Tenant has obtained a commitment for a permanent loan of $____________ (the “Permanent Loan”) for the Project from __________ (“Permanent Lender”), which Permanent Loan shall be secured by a first priority leasehold mortgage on the Premises (the “Senior Permanent Mortgage”, and has entered into a Regulatory Agreement with the Department of Housing and Community Development (“DHCD”) and the Town, recorded with the Registry in Book _______, Page _______ (the “Regulatory Agreement”); WHEREAS, the Tenant has obtained commitments for subordinate loans from various lenders which loans shall be secured by a leasehold mortgage on the Premises junior to the Senior Permanent Mortgage pursuant to the terms of a master subordination agreement to be recorded with said Deeds, therewith; 28 WHEREAS, the Town and Tenant wish to enter into this Lease to set forth the terms and conditions under which Tenant will develop, construct and operate the Project substantially in accordance with the RFP, the Proposal, the LDA, the Restriction (defined in Section 8.6), and this Lease (collectively, the “Project Documents”). NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein and other good and valuable consideration each to the other paid, receipt of which is hereby acknowledged, the parties hereby agree as follows: ARTICLE 1 - PREMISES 1.1 Lease of Premises. The Town, for and in consideration of the covenants and agreements hereinafter contained on the part of Tenant to be paid, kept and performed, hereby leases and demises to Tenant, and Tenant hereby leases from the Town, for the Term (defined in Section 2.1), upon the terms and conditions set forth herein, the following described premises (collectively, the “Leased Premises”): The Property and any and all improvements thereon, together with any and all easements, rights, privileges, licenses, covenants and other matters that benefit or burden the Property or the use or occupancy of or access to the Property, whether or not of record, subject to the terms of this Lease. 1.2 Premises. The Leased Premises and any and all improvements constructed or placed on the Leased Premises from the date of this Lease (the “Improvements”) are referred to, collectively, as the “Premises.” 1.3 Condition of the Premises. Tenant acknowledges that it has leased the Premises after a full and complete examination thereof and finds the Premises satisfactory for its intended use and, notwithstanding the foregoing, accepts the Premises in its “AS IS” condition, in the condition and state the Premises are in as of the Commencement Date (as defined herein), without any representation or warranty, express or implied, by the Town except for those representations, covenants and agreements stated expressly in this Lease, if any. Landlord is not required to, and shall not, furnish any services or facilities or to make any repairs or alterations in or to the Premises, unless otherwise required by a government authority and except as otherwise required in this Ground Lease. 1.3 Town’s Access Rights. The Town shall have the right, upon reasonable prior notice to Tenant, consisting of not less than 48 hours’ notice (except in the event of an emergency, in which case notice shall be given as soon as reasonably practicable), to enter the Premises from time to time and at any time during the Term of this Lease for the purposes of inspecting the Premises, reviewing Tenant’s compliance with applicable Legal Requirements, and exercising any other reserved rights, provided the Town does not unreasonably interfere with the use of the Premises by Tenant and other entitled thereto. The Town will repair any damage caused by the Town to the Premises or to Tenant’s other property arising out of such entry. 1.6 Quiet Enjoyment. The Town covenants and agrees with Tenant that, so long as no Event of Default (defined in Section 14.1) has occurred under this Lease, the Tenant 29 shall and may, at all times during the term of this Lease, peaceably and quietly have, hold and enjoy the Premises and all rights, appurtenances and privileges belonging or in any way appertaining thereto without hindrance or molestation, provided that the Town and its authorized agents may enter upon and examine the Premises as provided herein. ARTICLE 2 - TERM 2.1 Term. The Premises are hereby leased unto Tenant and its successors and assigns for a term of ninety-nine (99) years (the “Term”), commencing on _______________ (the “Commencement Date”) and ending on __________________ (unless earlier terminated in accordance with the provisions hereof, the “Termination Date”). ARTICLE 3 - TENANT’S IMPROVEMENTS 3.1 Initial Improvements. (a) Tenant shall construct ___________ (___) residential units on the Premises and any and all other improvements shown on and described in the plans and specifications attached to the Comprehensive Permit (collectively, the “Initial Improvements”), which are incorporated herein by reference and a copy of which are on file with the Town Clerk (the “Design Plans”), with such construction commencing within sixty (60) days of the Commencement Date (as the same may be extended in accordance with Section 3.1(b), the “Construction Start Date”). The construction of the Initial Improvements shall comply with the Comprehensive Permit, as the same may be amended from time to time, except that in no event shall the number of affordable units be reduced, and, further, no other material changes shall be made to any other provision of the Comprehensive Permit that relates to this Lease unless the Tenant submits an application to the Brewster Zoning Board of Appeals for a modification of the Comprehensive Permit (any or all of the foregoing, a “Material Modification”). Tenant shall construct the Initial Improvements using commercially diligent efforts in material accordance with the Final Plans (defined in Section 3.3) and in accordance with the Schedule of Performance set forth below. For purposes of this Lease, construction of the Initial Improvements shall be deemed to have “commenced” upon the commencement of actual physical work (including, without limitation, site work) on the Premises pursuant to a full, unconditional building permit for the construction of the Initial Improvements, and “Final Completion” of the Initial Improvements will be deemed to have occurred upon the issuance of the final permanent certificate of occupancy for the Initial Improvements (the “Final Completion Date”). The Initial Improvements shall reach Final Completion within two (2) years of the Construction Start Date (the “Schedule of Performance”). (b) Notwithstanding the foregoing, if the commencement of the Initial Improvements is prevented or delayed beyond the Construction Start Date or the construction is interrupted after its commencement because of strikes, lockouts, labor troubles, inability to procure materials, power failures, riots, insurrection, war, appeals or litigation relating to any required permits or licenses necessary to construct and use the Initial Improvements for the Permitted Uses (defined in Section 8.1), or other causes beyond Tenant’s reasonable control (provided, however, that lack of funds shall not be deemed such a cause) (collectively, “Force Majeure”), then the commencement of the Initial Improvements and/or the completion of the Initial Improvements shall be reasonably extended for the period of the delay. 30 3.3 Approval and Delivery of Final Plans. Before Tenant applies for a building permit, Tenant shall provide the Town with a copy of the final construction drawings for the Initial Improvements for review and approval, which shall not be withheld if said drawings are substantially similar to the Design Plans (the final revised construction drawings so submitted to the Town are hereinafter referred to as the “Final Plans”). The issuance of a building permit or permits shall be deemed to constitute the approval of said Final Plans. 3.4 Required Permits. Tenant shall obtain any and all permits, approvals and licenses from governmental authorities required for construction and use of the Initial Improvements (“Required Permits”), and for any other alterations, removals, installations, additions, changes, replacements or improvements now or hereafter made to the Premises (collectively with the Initial Improvements, “Tenant Work”), and shall, upon written request, provide the Town with a copy of each. Tenant may occupy all or part of the Premises under temporary or conditional certificates of occupancy, but shall not be relieved from the obligation of obtaining permanent certificates of occupancy for the Initial Improvements or other similar licenses or permits required to permit the Premises to be used and occupied for the Permitted Uses. The Town agrees to reasonably cooperate with Tenant in executing any and all applications and other documents which may be necessary at any time to obtain or maintain any Required Permits, all at Tenant’s sole cost, but Tenant acknowledges that the Town has no control over and cannot guarantee that permits required from municipal boards or officers within its statutory or regulatory authority will be granted or fees waived. 3.5 Ownership. At all times during the Term of this Lease, the Improvements and any equipment thereon shall be owned by Tenant, and Tenant alone shall be entitled to tax attributes of ownership, including, without limitation, the right to claim depreciation or cost recovery deductions. Upon the expiration or earlier termination of this Lease, Tenant shall have the right, but not the obligation, to remove the Improvements from the Premises. If Tenant elects not to remove the Improvements, and subject to the rights of the Permitted Mortgagees (defined in Section 13.2) and the rights of tenants in possession of residential units under leases with the Tenant or its agent(s), upon the expiration or earlier termination of this Lease, title to the Improvements shall immediately vest in the Town and shall be surrendered at that time in accordance with Section 15.1 below. 3.6 Manner of Construction; Cost of Initial Improvements. Tenant shall construct all Tenant Work in a good and workmanlike manner, in compliance with all Legal Requirements and good engineering and construction practices. The Initial Improvements shall be constructed in material compliance with the Final Plans and in strict compliance with the Required Permits. Tenant shall take all reasonably necessary measures to (i) minimize dust, noise and construction traffic, (ii) minimize any damage, disruption or inconvenience caused by Tenant Work, and (iii) make adequate provision for the safety and convenience of all persons affected thereby and to properly police same. Tenant shall pay (or cause to be paid) all costs and expenses associated with any Tenant Work and shall defend, indemnify and hold the Town Parties (defined in Section 7.13) harmless from and against any and all claims, damages, losses, penalties, costs, expenses, demands, fees and/or liabilities (including without limitation reasonable legal fees) (collectively, “Claims”) attributable to Tenant Work. 31 3.7 Liens. If any mechanic’s, laborer’s or materialman’s lien shall at any time during the Term be filed against the Premises, the underlying fee, or any part thereof with respect to the performance of any labor or the furnishing of any materials to, by or for Tenant or anyone claiming under Tenant, Tenant shall, within sixty (60) days after notice of the filing thereof, cause the same to be discharged of record by payment, deposit, bond, order of a court of competent jurisdiction or otherwise. If Tenant shall fail to cause such lien to be discharged within the period aforesaid, then, in addition to any other right or remedy, the Town may, but shall not be obligated to, discharge or secure the same, and any amount so paid by the Town and all costs and expenses incurred by the Town in connection therewith, shall be paid by Tenant within thirty (30) days from the presentment of invoices therefor. 3.8 No Consent. Nothing contained in this Lease shall be deemed or construed in any way as constituting the consent to payment or request of the Town, express or implied, by inference or otherwise, to any contractor, subcontractor, laborer or materialman for the performance of any labor or the furnishing of any materials for any specific improvement, alteration to, or repair of the Premises or any part thereof. ARTICLE 4 - RENT 4.1 Base Rent. Commencing on the Commencement Date and continuing thereafter throughout the Term, Tenant shall pay to the Town annual base rent (“Base Rent”) in the amount of ________________ Dollar ($_________) per year. 4.2 Additional Rent. In addition, Tenant shall pay any fee, charge or other amounts required to be paid by Tenant to the Town (or to others under Section 5 hereof) under this Lease as additional rent (“Additional Rent”). Base Rent and Additional Rent (collectively, “Rent”) shall be paid without counterclaim, notice, demand, abatement or offset at the Town’s address set out in Section 18.2. 4.3 Late Payments. Any payment of Rent due to the Town hereunder not paid when due shall bear interest at a rate of ten percent (10%) per annum (the “Default Rate”) for each month or fraction thereof from the due date until paid in full at the Default Rate. 4.4 Triple Net Lease. Except as stated otherwise, Tenant acknowledges and agrees that this is an absolute triple net lease, and that all costs, expenses and obligations of any kind relating to the Premises, including without limitation all construction, alterations, maintenance, repairs, restoration, reconstruction and replacements as hereinafter provided, which may arise or become due during the Term hereof, shall be paid by Tenant at Tenant’s sole cost and expense. All payments of Rent shall be absolutely net to the Town so that this Lease shall yield to the Town the Rent herein specified in each year during the Term of this Lease free of any taxes, assessments, charges, fees, impositions or deductions of any kind charged, assessed or imposed on or against the Premises, for which Tenant shall bear the sole responsibility. The Town shall not be expected or required to pay any such charge, assessment or imposition, or furnish any services to the Premises or be under any obligation or liability hereunder. ARTICLE 5- TAXES AND UTILITIES 32 5.1 Impositions. Tenant shall pay or cause to be paid as Additional Rent, before any fine, penalty, interest or cost may be added thereto for the non-payment thereof, all of the following, if applicable: real estate and other taxes, assessments, special use or assessment district taxes, water and sewer charges, charges for meters, excises, levies, license and permit fees and all other governmental charges of any kind and nature which during the Term may be assessed, levied, imposed upon or become due with respect to, or become a lien on the Premises or the leasehold, and payments in lieu of such taxes, assessments, charges or fees, whether such charges are made directly to Tenant or through or in the name of the Town. All such charges shall be referred to herein as “Impositions.” Tenant shall have the right to contest or object to the amount or validity of any Imposition but shall not withhold payment of any Imposition while any such contest or objection is pending. Tenant, upon request of the Town, shall furnish to the Town within thirty (30) days of the date when any Imposition would become delinquent, official receipts of the appropriate taxing authority, or other evidence reasonably satisfactory to the Town, evidencing payment thereof. 5.2 Utilities. Tenant shall be responsible, at its sole cost and expense, for installing and providing utilities to serve the Premises. Tenant shall pay, or shall cause to be paid, directly to the utility provider, all charges by any public authority or public utility for water, electricity, telephone, gas, sewer and other services supplied or rendered to the Premises, and service inspections made therefor, whether called charge, rate, tax, betterment, assessment, fee or otherwise and whether such charges are made directly to Tenant or through or in the name of the Town (“Utility Charges”). Tenant covenants and agrees to hold the Town harmless from any costs, fees and/or charges incurred in connection herewith, and to pay on demand any and all costs incurred by the Town for utilities and similar services. The Town makes no representation or warranty that existing sources of supply, distribution points or utilities are adequate or sufficient to supply the Improvements. 5.3 Personal Property. Tenant shall pay promptly when due all taxes which may be imposed upon any and all personal property (including fixtures taxed as personal property) in, on or within the Premises directly to the assessing party. ARTICLE 6 - REPAIRS AND MAINTENANCE 6.1 Repair and Maintenance. Throughout the Term of this Lease, Tenant, at its sole cost and expense, shall take good care of the Premises (including all Improvements) and all privately owned roadways, sidewalks, curbs, landscaped areas, fences and entranceways adjoining the same, and shall keep the same in good, safe and clean order and condition, (except for reasonable wear and tear and damage from a Taking (defined in Section 11.1 below) or from fire or other casualty after the last repair, replacement, restoration or renewal required to be made by Tenant pursuant to its obligations hereunder), and shall make all necessary repairs thereto, interior and exterior, structural and non-structural, ordinary and extraordinary, and foreseen and unforeseen in order to keep the Premises in the condition required hereunder throughout the Term. Without limitation, Tenant shall keep the driveways and privately-owned sidewalks shown on Exhibit B in good order and condition. Tenant shall keep the Premises free of accumulations of dirt and rubbish, and shall use all reasonable precautions to prevent waste, damage or injury to the Premises. 33 6.2 No Obligation of the Town. Except as otherwise expressly provided herein, the Town shall in no event be required to maintain or repair or to make any alterations, restoration, replacements, changes, additions or improvements to the Premises during the Term of this Lease. ARTICLE 7 - INSURANCE AND INDEMNITY 7.1 Property Insurance. Tenant shall, at its sole expense, obtain and keep in force during the Term of this Lease “all-risk” property insurance coverage insurance on the Initial Improvements and other Improvements, including, but not limited to, machinery and boilers, naming Tenant as the insured, and otherwise in the customary form for property insurance coverage of buildings of similar character in the Barnstable County area, naming the Town as an additional insured. The amount of such insurance shall not be less than one hundred percent (100%) of the full replacement value of the Initial Improvements and other Improvements, as determined from time to time. 7.2 Builder’s Risk. During the period of any Tenant Work, Tenant shall also keep in full force and effect, at its sole cost and expense, “Builder’s All Risk” insurance against loss or damage on a completed value non-reporting basis from such hazards and in such amounts as the Town may reasonably require. 7.3 Liability Insurance. Throughout the Term of this Lease, Tenant shall maintain, for the benefit of the Town and Tenant, and naming the Town as an additional insured, the following insurance: (i) general liability insurance, written on an occurrence basis, with a combined single limit of not less than Two Million Dollars ($2,000,000.00) for injury to or death of any one person, for injury to or death of any number of persons in one occurrence, and for damage to property, insuring against any and all liability of the Town, Tenant, and any Permitted Mortgagee (defined in Section 13.2), including, without limitation, coverage for contractual liability and broad form property damage, with respect to the Premises or arising out of the maintenance, use, or occupancy of the Premises; and (ii) excess liability (so-called umbrella) coverage having a limit of Five Million Dollars ($5,000,000.00) written on an occurrence basis. Such liability insurance shall be primary and not contributing to any insurance available to the Town, and the Town’s insurance shall be in excess thereto. 7.4 Business Personal Property Insurance. Tenant agrees that the Town shall have no responsibility or liability for any loss or damage or injury from any cause whatsoever, including theft or otherwise of fixtures, improvements, or other personal property of Tenant or tenants of residential units on the Premises. Throughout the Term, Tenant shall maintain personal property insurance insuring all equipment, trade fixtures, inventory, fixtures and personal property located on or in the Premises for perils in amounts at least equal to the full replacement cost thereof. 7.5 Insurance Carried by Contractors. During the construction of any Improvements, Tenant shall also require the construction manager and/or general contractor to maintain (i) for the benefit of Tenant and the Town, as additional insured, commercial general liability insurance, including products and completed operations coverage, against any claims for bodily injury, death and property damage occurring upon, in or about the Premises and on, in and about the adjoining sidewalks and passageways during the construction of the Initial Improvements for at 34 least $3,000,000 combined single limit; (ii) worker's compensation in amounts required by statute; (iii) employer's liability insurance with limits of not less than One Million Dollars ($1,000,000), and (iv) automobile liability insurance, including the ownership, maintenance and operation of any automotive equipment, owned, hired or nonowned, in an amount not less than One Million Dollars ($1,000,000) combined single limit. 7.6 Insurance Coverage Increases. On the fifth (5th) anniversary of the Commencement Date, and every five (5) years thereafter, or upon the Town’s reasonable request (which shall occur not more often than once every three (3) years), the limits of any of the above-mentioned insurance coverages shall be increased at the written request of the Town to amounts reasonably requested by the Town to reflect inflation or changes in the nature or degree of risks insured or to protect against judgments from time to time being awarded in Massachusetts for injury, death and property damage, but not to exceed the amounts of coverage generally maintained at the time in question for similar residential developments or properties in Massachusetts. 7.7 Insurance Carriers, Policies. All insurance provided for in this Article 7 shall be effected under valid and enforceable policies, issued by insurers of recognized responsibility licensed and doing business in Massachusetts and having a so-called Best’s Rating of "A-" or better, or, if such rating is no longer issued, an equal or better rating by a successor insurance carrier rating service reasonably acceptable to the Town. Tenant shall submit duplicate originals of all the policies required to be carried hereunder on the Commencement Date and on each anniversary thereof, or at the Town’s reasonable request. 7.8 Blanket Policy. Nothing in this Article 7 shall prevent Tenant from taking out insurance of the kind and in the amounts provided for under this Article 7 under a blanket insurance policy or policies covering other properties as well as the Premises, provided, however, that any such policy or policies of blanket insurance (i) shall specify therein, or in a written statement from the insurers under such policy or policies specifying, the amount of the total insurance allocated to the Premises, which amounts shall not be less than the amounts required by this Article 7, and (ii) such amounts so specified shall be sufficient to prevent any of the insureds from becoming a co-insurer within the terms of the applicable policy or policies, and provided further, however, that any such policy or policies of blanket insurance shall, as to the Premises, otherwise comply as to endorsements and coverage with the provisions of this Article 7. 7.9 Non-cancellation. Each policy or binder issued by an insurer shall contain an agreement by the insurer that such policy shall not be canceled, non-renewed or substantially modified without at least thirty (30) days’ prior written notice to the Town (ten (10) days’ prior written notice in the case of non-payment of premiums). 7.10 No Separate Insurance. Tenant shall not take out separate insurance concurrent in form or contributing in the event of loss with that required in this Article 7 to be furnished by, or which may reasonably be required to be furnished by, Tenant unless the Town and Tenant are included therein as insureds, with loss payable as in this Lease provided. Tenant shall immediately notify the Town of the placing of any such separate insurance and shall cause the same to be promptly delivered to the Town. 35 7.11 General Requirements. All policies of insurance provided for in Article 7 hereof shall name the Town and Tenant as the insureds as their respective interests may appear. Subject to Exhibit C and to the requirements of any documents evidencing, relating to or securing any financing held by a Permitted Mortgagee (as defined in Section 13.2), the loss, if any, under such policies shall be adjusted with the insurance companies by Tenant, and shall be payable to Tenant, except that all such payments shall be made to the Town during the last three (3) years of the Term of this Lease. All such policies shall provide that the loss, if any, thereunder shall be adjusted and paid as hereinabove provided. Each such policy shall, to the extent obtainable, contain a provision that no act or omission of any of the Tenant Parties (defined in Section 7.13 below) shall affect or limit the obligation of the insurance company to pay the amount of any loss sustained. Tenant hereby waives any and all rights of recovery which it might otherwise have against the Town or the other Town Parties for any loss or damage to Tenant’s property or improvements in the Premises which are either required to be insured under the terms of this Lease or which Tenant, in the absence of any such requirement, elects to insure, notwithstanding that the loss or damage may result from the negligence, willful act or default under the terms of this Lease by the Town or any of the other Tenant Parties. Tenant and its contractors, subcontractors and independent contractors and their insurers shall, to the extent permitted by their approved insurers, waive all rights of subrogation against the Town and/or the other Town Parties for losses arising from work performed by each. Any insurance or self-insurance that the Town elects to maintain shall be excess of Tenant’s insurance and from other parties insurance and shall not contribute to it. 7.12 The Town’s Right to Pay Premiums. Tenant shall pay all of the premiums for all the policies of insurance referred to in this Article 7, and the cost of such insurance shall be deemed to be Additional Rent under this Lease; provided, however, that such insurance premiums may be paid by Tenant directly to its insurer on or before the date such payment is due, or by a Permitted Mortgagee in accordance with the terms of the loan documents for the loan to Tenant. Notwithstanding anything in this Lease to the contrary, in the event of the failure of Tenant either to effect insurance in the names and amounts called for in this Lease or to pay the premiums for the insurance or to deliver the policies to the Town, the Town shall have the right, but not the obligation, to effect such insurance and pay the premiums for the insurance without regard to any cure rights held by the Permitted Mortgagees, which premiums shall be repayable to the Town as Additional Rent on demand, provided, however, that the Town gives Tenant and all Permitted Mortgagees written notice of the same at least fourteen (14) days prior to procuring such insurance. 7.13 Tenant’s Indemnification. (a) Tenant shall defend (with counsel reasonably acceptable to the Town), indemnify and hold harmless the Town Parties (as defined below) from and against any and all Claims which may be imposed upon or incurred by or asserted against the Town Parties by reason of any of the following occurrences: (i) any work or thing done during the Term of this Lease in, on or about the Premises or any part thereof, including during construction of the Initial Improvements and any other Tenant Work, by Tenant or any of the Tenant Parties (as defined below); 36 (ii) any use, non-use, possession, occupation, condition, operation, maintenance or management of the Premises or any part thereof, including any sidewalk or curb appurtenant to the Premises, during the Term of this Lease by Tenant or any of its agents, contractors, servants, employees, subtenants, occupants, guests, licensees, operators, or invitees (together with Tenant, the “Tenant Parties”); (iii) any negligence or willful misconduct on the part of the Tenant Parties; and (iv) any accident, injury or damage to any person or property occurring in, on or about the Premises or any part thereof, including any privately owned roadway, sidewalk or curb appurtenant to the Premises, unless the same occurs solely as a result of the gross negligence or wrongful act of any the Town or its employees, contractors, agents, and representatives (collectively with the Town, the “Town Parties”). (b) The foregoing express obligation of indemnification shall not be construed to negate or abridge any other obligation of indemnification running to the Town which would exist at common law or under any other provision of this Lease, and the extent of the obligation of indemnification shall not be limited by any provision of insurance undertaken in accordance with this Article 7. This Lease is made on the express condition that the Town shall not be liable for, or suffer loss by reason of, any damage or injury to any property, fixtures, buildings or other improvements, or to any person or persons, at any time on the Premises, specifically including any damage or injury to the person or property of Tenant or any of the Tenant Parties, from whatever cause, in any way connected with the condition, use, occupational safety or occupancy of the Premises, except to the extent directly and solely caused by the gross negligence or willful misconduct of any of the Town Parties. (c) If the Town obtains separate counsel due to reasonable concerns that its interests and that of Tenant may be adverse or that counsel provided by Tenant may have a conflict in interest or is not providing effective representation of the Town, then the reasonable expenses of such separate counsel shall be at Tenant’s expense. (d) The foregoing indemnity and hold harmless agreement shall include indemnity against all costs, expenses and liabilities incurred in or in connection with any such claim or proceeding brought thereon, and the defense thereof with counsel reasonably acceptable to the Town or counsel selected by an insurance company which has accepted liability for any such claim. 7.14 Survival of Indemnities. The provisions of Section 7.13 shall survive the termination or expiration of this Lease. ARTICLE 8 - USE OF PREMISES 8.1 Permitted Uses. The Premises and the Improvements shall be used exclusively for affordable rental housing and uses incidental thereto, as set forth more particularly in Section 9.2 and the Comprehensive Permit (collectively, the “Permitted Uses”). 37 8.2 Legal Requirements. Throughout the Term of this Lease, Tenant, at its sole cost and expense, shall promptly comply with all laws, ordinances, by-laws, orders, rules, regulations and requirements of all federal, state and municipal governments, departments, housing authorities, boards and officers, foreseen or unforeseen, ordinary as well as extraordinary, including without limitation the Comprehensive Permit, which may at the time in question be applicable to the Premises and the sidewalks and curbs adjoining the same, or to the use or manner of use of the same or to any of the Tenant Parties, as said laws, ordinances, by-laws, orders, rules, regulations and requirements of all federal, state and municipal governments, departments, housing authorities, boards and officers shall at the time in question be in force and effect (collectively, “Legal Requirements”). 8.3 Contests. Tenant shall have the right (but not the obligation) to contest by appropriate legal proceedings diligently conducted in good faith, in the name of Tenant, without cost or expense to the Town, the validity or application of any Legal Requirement, subject to Tenant providing the Town with written notice thereof on or before the date of contesting same, and further subject to the following: (a) If, by the terms of any such Legal Requirement, compliance therewith pending the prosecution of any such proceeding may legally be delayed without the incurrence of any lien, charge or liability of any kind against the Premises or any part thereof and without subjecting Tenant or the Town to any liability, civil or criminal, for failure so to comply therewith, Tenant may delay compliance therewith until the final determination of such proceeding; and (b) If any lien, charge or civil liability would be incurred by reason of any such delay, Tenant nevertheless may contest as aforesaid and delay as aforesaid, provided that such delay would not subject the Town to criminal liability or fine, and provided that Tenant (i) bonds over such lien or furnishes to the Town security, reasonably satisfactory to the Town, against any loss or injury by reason of such contest or delay, and (ii) prosecutes the contest with due diligence. 8.4 Compliance with Insurance Requirements. Throughout the Term of this Lease, Tenant, at its expense, shall observe and comply with the requirements of all policies of public liability, casualty and all other policies of insurance required to be supplied by Tenant at any time in force with respect to the Premises. 8.5 Property Management. The Premises shall be managed by a property management company that has (i) a good business and character reputation in the community, and (ii) proven property management experience with affordable housing developments. 8.6 Affordable Housing Restriction. The Town and Tenant agree that the Premises shall be subject to an affordable housing restriction or Regulatory Agreement for the full Term of this Lease ensuring that ____________ (___%) of the units on the Premises are rented to low and moderate tenants, as set forth in Section 9.2, binding the Premises and enforceable by the Town for the Term of this Lease, qualifying under G.L. c. 184, §31, approved and enforceable by the Town and DHCD in the form required or recommended by DHCD for including the units in the 38 Town’s Subsidized Housing Inventory (the “Restriction”), which Restriction will be recorded with the Registry at Tenant’s sole cost and before any leasehold mortgage (including any Permitted Mortgage), lien or other encumbrance is recorded against the Premises (unless each mortgage or lien holder executes a subordination agreement, acceptable to the Town, expressly subordinating its mortgage or other lien to the Restriction), it being recognized that in no event will a foreclosure or deed given in lieu of any lien on the Premises result in the termination of the Restriction without the Town’s prior written consent, which may be withheld in its sole and absolute discretion. If DHCD requires changes to the Restriction subsequent to its recordation, the Town and Tenant agree to make such reasonable changes as are acceptable to the parties. No final certificate of occupancy shall be issued for any of the units unless and until the Restriction (or any amendment thereof) has been approved and executed by DHCD and the Town and recorded with the Registry. 8.7 Permitted Uses. Subject to Force Majeure and except during construction of the Initial Improvements and thereafter during reasonable periods of repair, remodeling and/or restoration, Tenant covenants and agrees to continuously and uninterruptedly use the Premises for the Permitted Uses. ARTICLE 9 - RESIDENT SELECTION; COMMITMENTS 9.1 Resident Selection. Tenant shall submit to DHCD for approval of the resident selection policies for the affordable rental housing units (the resident selection policies approved by DHCD are hereinafter referred to as the “Tenant Selection Plan”). Tenant shall promptly adopt the Resident Selection Plan. The Town intends to obtain approval from DHCD for a local preference for Brewster residents and/or employees of businesses of the Town, to the extent permitted by the Legal Requirements. In the event a local preference is approved by DHCD, such local preference shall be included in the Tenant Selection Plan. 9.2 Affordability Commitments. Tenant agrees that, from the Commencement Date to the Termination Date, and through any date through which Tenant remains in occupancy of the Premises, Tenant shall use the Property for and operate thereon a rental housing development that meets the requirements of this Section 9 (the “Affordability Commitments”) based on the following schedule,: (a) ________ (____) units shall be available for rent to persons with annual household incomes at or below ________ percent (___%) of the area median annual income; (b) ________ (____) units shall be available for rent to persons having with annual household incomes of no more than ________ percent (___%) of the area median annual income; and (c) ________ (____) units shall be available for rent to persons with annual household incomes of no more than _________________ percent (___%) of the area median annual income. , 39 For the purpose of this Section 9.2, “area median income” shall mean the standard defined from time to time by the Department of Housing and Urban Development (or any successor thereto) as adjusted for household size, or, if defined differently in Section 42, then in accordance with the requirements, from time to time, of Section 42, and acceptable for inclusion of all the Units in the Town’s Subsidized Housing Inventory. Tenant shall ensure that all the units at the Premises are of comparable quality, and, to the greatest extent practicable, units leased to households of all different income tiers shall be dispersed evenly throughout the Premises. 9.3 Monitoring. Tenant covenants to work with DHCD or an entity acceptable to DHCD for purposes of monitoring Tenant’s compliance with the Affordability Commitments and other applicable program requirements associated with the financing of the Project (the “Monitoring Agent”). Tenant agrees to provide the Monitoring Agent such certifications, information, and/or reports as the Town or the Monitoring Agent may reasonably require in writing in order to ensure compliance with the Affordability Commitments. Tenant shall notify the Town and the Monitoring Agent in writing if Tenant discovers non-compliance with the Restriction and any of the requirements hereof. Tenant shall keep full, complete and proper books and records of all information and data collected from all resident households to assure that each resident household satisfies the Affordability Commitments, including without limitation the names and ages of members of each tenant household, which books and records shall be available at all reasonable times to the Monitoring Agent during regular business hours, all in compliance with applicable laws. ARTICLE 10 - DAMAGE OR DESTRUCTION 10.1 Damage or Destruction. Subject to the requirements of any documents evidencing, relating to or securing any financing held by a Permitted Mortgagee (as defined in Section 13.2), if the whole or any part of the Premises be damaged or destroyed by any cause whatsoever, whether insured or uninsured, at any time during the Term of this Lease, Tenant shall, irrespective of insurance proceeds, promptly commence to replace or repair the portion of the Premises that is damaged or destroyed, and complete such repair and/or restoration with due diligence and at its sole cost and expense, with such changes, alterations or modifications as are reasonably determined by Tenant so long as such changes, alterations or modifications do not diminish the overall utility for the Permitted Uses or constitute Material Modifications. The parties recognize that such damage or destruction may require emergency replacement or repair. Subject to the requirements of any documents evidencing or securing any financing held by a Permitted Mortgagee, Tenant shall have the right to hold, use and expend such insurance proceeds or other funds so collected for purposes of the repair, restoration or reconstruction of the Improvements, provided, however, that in the event that a casualty occurs during the last three (3) years of the Lease term, all funds shall be paid to the Town. Subject to the foregoing, Tenant will be entitled to all insurance proceeds and proceeds of any other claims against other parties in order to effect such replacement, modifications or alterations. Provided that the insurance proceeds, together with such funds of the Tenant as are demonstrably available for the purpose of paying for repair and restoration, are sufficient to complete the repair and restoration 40 of the Improvements, the Town shall have no right to terminate this Lease or condition or delay the repair and restoration of the Improvements. However, if the Premises are substantially damaged, and the insurance proceeds are required to be paid to any Permitted Mortgagee to repay the indebtedness secured by the Permitted Mortgage, Tenant’s obligation to rebuild the Premises shall be limited to the amount of the proceeds received by Tenant from the insurer (the “Remaining Proceeds”). If in such case Tenant reasonably determines that the continued operation of the Premises after such replacement and repair in substantially the same manner as conducted prior to the damage or destruction will not be economic and feasible, then Tenant may elect, by written notice given to the Town within one hundred eighty (180) days after the date of such casualty, not to repair or replace the portion of the Premises damaged (the “Casualty Termination Notice”), provided, however, that Tenant shall (a) at the Town’s request, demolish any destroyed buildings and secure any damaged buildings, in each case to a safe condition reasonably satisfactory to the Town and in compliance with the Legal Requirements, and (b) deliver to the Town the Remaining Proceeds and assign to the Town all its right, title and interest to any other insurance proceeds as may be available. Tenant will vacate the Premises within sixty (60) days from delivery of the Casualty Termination Notice to the Town, whereupon this Lease shall terminate. Tenant’s obligations under this Section 10.1 shall survive the termination of the Lease. 10.2 Allocation of Proceeds. Subject to the requirements of any documents evidencing or securing any financing held by a Permitted Mortgagee, all insurance proceeds or proceeds of any claim for any damage or destruction to the Improvements, shall, notwithstanding any allocation made by the payor, be paid and allocated in the following order of priority: (a) First, to pay all reasonable fees and expenses of collection, including but not limited to, reasonable attorneys’ fees and experts’ fees, or to reimburse the parties for fees and expenses of collection previously paid by such party; (b) Second, to pay any then-outstanding Impositions; (c) Third, to pay for any restoration, repair or reconstruction authorized or required pursuant to the provisions of this Lease; (d) Fourth, to pay any outstanding amounts secured by mortgages held by any Permitted Mortgagees in their respective order of priority and to the extent required under each such mortgage, provided, however, that if the proceeds are insufficient to pay outstanding amounts owed to all Permitted Mortgagees, then the Tenant shall distribute the funds to Permitted Mortgagees in their respective order of priority and to the extent required under the applicable mortgage; and (e) Fifth, to Tenant, from which the Tenant shall be required to pay any then-outstanding Rent pursuant to this Lease; provided, however, that in the case of proceeds of any award for a damage or destruction received at any time during the last ten (10) years of the Term, Tenant shall receive the equivalent of one-tenth of the amount remaining from such proceeds after payments pursuant to (a) through (d) above, multiplied by the number 41 of years remaining in the Term, and the remainder of proceeds shall be paid to the Town. In the event that the foregoing provides or is anticipated to provide compensation to any party in excess of the funds loaned or invested by such party, the Town and the Tenant shall negotiate in good faith to revise such allocation of proceeds. Notwithstanding the foregoing, any insurance proceeds or proceeds of any claim for any damage or destruction to the Improvements shall be subject to the provisions of Exhibit C. ARTICLE 11 - TAKING 11.1 Award. In the event that the Premises, or any part thereof, shall be taken in condemnation proceedings or by exercise of any right of eminent domain or by agreement between the Town and Tenant and those authorized to exercise such right (any such matters being herein referred as a “Taking”), the Town and Tenant shall have the right to participate in any Taking proceedings or agreement for the purpose of protecting their respective interests hereunder. Each party so participating shall pay its own expenses therein. 11.2 Termination. (a) If at any time during the Term of this Lease there shall be a Taking of the whole or substantially all of the Premises, this Lease shall terminate and expire on the earlier of (i) the date upon which the condemning authority takes possession of the real estate subject to the Taking; or (ii) the date title to the real estate is vested in the condemning authority. For the purpose of this Article, “substantially all of the Premises” shall be deemed to have been taken if the untaken part of the Premises shall be insufficient for the restoration of the Improvements such as to allow the economic and feasible operation of fifty percent (50%) or more of the units by Tenant. If substantially all of the Premises shall be taken, and Tenant elects not to terminate this Lease, any requirement by the Town to operate _________ (____) residential units shall be reduced accordingly. All proceeds of any award for any taking, whether pro tanto or final, shall, notwithstanding any allocation made by the awarding authority, be paid and allocated in accordance with the provisions of Section 10.2 (a) through (d) of this Lease, and any remainder shall be allocated between the Town and Tenant in proportion to their respective interests, determined as follows: Tenant’s interest in any Taking award will equal the net value to Tenant of the remaining Term of this Lease, the value to Tenant of the use and enjoyment of the Improvements, and Tenant’s relocation expenses insofar as relocation expenses are paid by the Taking authority (collectively, the “Tenant’s Share”). The Town’s interest in any taking by Condemnation will equal the value of its fee interest plus the remaining interest in the Improvements (the “Town’s Share”). Notwithstanding the foregoing, however, the Town shall not share in any Taking award with respect to the Improvements unless and until the unpaid balance of the Permitted Mortgages on the Premises, if any, is paid in full, all such Taking proceeds being used first to pay off and discharge such Permitted Mortgage. (b) No such termination of this Lease under this Article 11 shall release Tenant from any obligation hereunder for Rent accrued or payable for or during any period prior to the effective date of such termination, and any prepaid rent and insurance premiums beyond the effective date of such termination shall be adjusted. 42 11.3 Insubstantial Taking. If a portion of the Premises is taken and Section 11.2 does not apply, then this Lease will automatically terminate on the date of the Taking only as to the portion of the Premises taken and this Lease will continue in full force and effect with respect to the remaining portion of the Premises. In such event, any partial Taking award shall be paid first to the Permitted Mortgagees, in their order of priority, to satisfy or reduce the balance secured by Permitted Mortgages; second, to Tenant in an amount equal to the unamortized cost of any Improvements constructed by Tenant on the portion of the Premises subject to the Taking; and third, to the Town. Provided that the amount of the Taking award available for reconstruction, together with such funds of the Tenant as are demonstrably available for the purpose of paying for repair and restoration, are sufficient to complete reconstruction contemplated by the plans and specifications, the Town shall have no right to terminate this Lease or condition or delay Tenant’s reconstruction of the Improvements, provided that Tenant undertakes and completes the repair/restoration using commercially diligent efforts. 11.4 Temporary Taking. If the whole or any part of the Premises shall be the subject of a temporary Taking of ninety (90) days or less, this Lease shall remain in full force, and Tenant shall be entitled to receive the entirety of any award so made for the period of the temporary Taking which is within the Term. Notwithstanding the foregoing, any insurance proceeds or proceeds of any claim for any damage or destruction to the Improvements shall be subject to the provisions of Exhibit C. ARTICLE 12 – HAZARDOUS MATERIALS 12.1 Environmental Laws Defined. “Environmental Laws” means, collectively, any federal, state, or local law, rule or regulation (whether now existing or hereafter enacted or promulgated, as they may be amended from time to time) pertaining to environmental regulations, contamination, clean-up or disclosures, and any judicial or administrative interpretation thereof, including any judicial or administrative orders or judgments, including, without limitation, the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. §§ 9601 et seq. (“CERCLA”); the Resource Conservation and Recovery Act, 42 U.S.C. §§ 6901 et seq. (“RCRA”); the Clean Water Act, 33 U.S.C. §§ 1251 et seq.; the Clean Air Act, 42 U.S.C. §§ 7401 et seq.; the Superfund Amendments and Reauthorization Act of 1986, 42 U.S.C. §§ 9601 et seq. (“SARA”); the Toxic Substances Control Act, 15 U.S.C. §§ 2601 et seq. (“TSCA”); the Hazardous Materials Transportation Act, 49 U.S.C. Appx. §§ 1801 et seq.; the Massachusetts Hazardous Waste Management Act, Mass.Gen.L. c. 21C §§ 1 et seq.; the Massachusetts Oil and Hazardous Material Release Prevention and Response Act, Mass.Gen.L. c. 21E §§ 1 et seq.; the Massachusetts Toxic Use Reduction Act, Mass.Gen.L. c. 21I §§ 1 et seq.; the Underground Storage Tank Petroleum Product Cleanup Fund, Mass.Gen.L. c. 21J §§ 1 et seq.; or any other applicable federal or state statute or city or county ordinance regulating the generation, storage, containment or disposal of any Hazardous Material (defined in Section 12.4 below) or providing for the protection, preservation or enhancement of the natural environment, any rules or regulations promulgated pursuant to any of the foregoing statutes or ordinances, including but not limited to laws relating to groundwater and surface water pollution, air pollution, transportation, storage and disposal of oil and hazardous wastes, substances and materials, stormwater drainage, and underground and above ground storage tanks; and any 43 amendments, modifications or supplements of any such statutes, ordinances, rules and regulations. 12.2 Tenant’s Environmental Representations, Warranties and Covenants. Tenant hereby represents, warrants and covenants as follows: (a) Except as may be permitted by and only in accordance with Environmental Laws, Tenant shall not allow any Hazardous Materials (defined in Section 12.4 below) to exist or be stored, located, discharged, possessed, managed, processed, or otherwise handled on the Premises, and shall strictly comply with all Environmental Laws affecting the Premises. Without limiting the generality of the foregoing, Tenant is not, and will not become, involved in operations at the Premises involving Hazardous Materials, except as expressly permitted by Legal Requirements. (b) No activity shall be undertaken on the Premises by Tenant which would cause (i) the Premises to be considered a hazardous waste treatment, storage or disposal facility as defined under any Environmental Laws; (ii) a release or threatened release of Hazardous Materials into the Premises, any watercourse, surface or subsurface water or wetlands, or the discharge into the atmosphere of any Hazardous Materials in each case requiring a permit under any Environmental Laws and for which no such permit has been issued. (c) Tenant shall, with all due diligence, at its own cost and expense and in accordance with Environmental Laws (and in all events in a manner reasonably satisfactory to the Town), take all actions (to the extent and at the time or from time to time) as shall be necessary or appropriate for the remediation of all releases of Hazardous Materials at or from the Premises including all removal, containment and remedial actions. Tenant shall pay or cause to be paid at no expense to the Town all clean-up, administrative, and enforcement costs of applicable government agencies or the parties protected by such Environmental Laws which may be asserted against the Premises. (d) Tenant, upon execution of this Lease, shall furnish the Town with a copy of any Material Safety Data Sheets and any updates thereto or any list of substances listed on the so- called Massachusetts Substance List, established pursuant to Mass. Gen. Laws Chapter 111F which Tenant is required to prepare, file or maintain pursuant to said chapter for any substances used or stored on the Premises. If said Material Safety Data Sheets or lists should be changed or updated during the Term of this Lease, Tenant shall promptly furnish a copy of such updated or changed Material Safety Data Sheets or list to the Town. 12.3 Intentionally Deleted. 12.4 Hazardous Materials Defined. For purposes of this Lease, “Hazardous Materials” shall mean, but shall not be limited to, any oil, petroleum product and any hazardous or toxic waste or substance, any substance which because of its quantitative concentration, chemical, radioactive, flammable, explosive, infectious or other characteristics, constitutes or may reasonably be expected to constitute or contribute to a danger or hazard to public health, safety or welfare or to the environment, including without limitation any asbestos (whether or not friable) and any asbestos-containing materials, lead paint, waste oils, solvents and 44 chlorinated oils, polychlorinated biphenyls (PCBs), toxic metals, explosives, reactive metals and compounds, pesticides, herbicides, radon gas, urea formaldehyde foam insulation and chemical, biological and radioactive wastes, or any other similar materials which are included under or regulated by any Environmental Law. 12.5 Notices. (a) Tenant shall provide the Town with copies of any notices of releases of Hazardous Materials which are given by or on behalf of Tenant to any federal, state or local agencies or authorities with respect to the Premises. Such copies shall be sent to the Town concurrently with mailing or delivery to the governmental agencies or authorities. Tenant also shall provide the Town with copies of any notices of responsibility or any other notices received by or on behalf of Tenant from any such agencies or authorities concerning any non-compliance with Environmental Laws on or about the Premises, including but not limited to notices regarding Hazardous Materials or substances located on or about the Premises. In addition, in connection with any litigation or threat of litigation affecting the Premises, Tenant shall deliver to the Town any documentation or records as the Town may reasonably request and which are in Tenant’s possession, and the Town shall deliver to Tenant any documentation or records as Tenant may reasonably request and which are in the Town’s possession and may be lawfully delivered to Tenant. (b) Tenant or the Town shall immediately notify the other party and Permitted Mortgagees in writing should Tenant or the Town become aware of (i) any release or threatened release of Hazardous Materials or the occurrence of any other environmental problem or liability with respect to the Premises or any real property adjoining or in the vicinity of the Premises or such other property which could subject the Town, Tenant or the Premises to a Claim under any Environmental Laws or to any restriction in ownership, occupancy, transferability or use of the Premises under any Environmental Laws; (ii) any lien filed, action taken or notice given of the nature described in this Section 12; (iii) any notice given to Tenant from any occupant of the Premises or any notice from any governmental authority with respect to any release or threatened release of Hazardous Materials; or (iv) the commencement of any litigation or any information relating to any threat of litigation relating to any alleged unauthorized release of any Hazardous Materials or other environmental contamination, liability or problem with respect to or arising out of or in connection with the Premises. 12.6 Tenant’s Environmental Indemnity. Tenant hereby presently, unconditionally, irrevocably and absolutely agrees to pay, indemnify, defend with counsel acceptable to the Town and save harmless the Town Parties for, from and against any and all Claims (including, without limitation, attorneys’ and experts’ fees and expenses, clean-up costs, waste disposal costs and those costs, expenses, penalties and fines within the meaning of CERCLA), of any kind or nature whatsoever which may at any time be imposed upon, incurred by or asserted or awarded against any of the Town Parties and arising from any violation or alleged violation of Environmental Laws, the discovery of or any release of Hazardous Materials on or from the Premises, any environmental problem or other environmental matter described herein relating to the Premises, or as a consequence of any of Tenant’s interest in or operation of the Premises, including, without limitation, matters arising out of any breach of Tenant’s covenants, representations and warranties. All warranties, representations and obligations set forth herein shall be deemed to be continuing and shall survive the expiration or termination of this Lease. In addition, the covenants and indemnities of Tenant contained herein shall survive any exercise of any remedy 45 by the Town under the Lease. Tenant agrees that the indemnification granted herein may be enforced by any of the Town Parties, provided, however, that nothing contained herein shall prevent the Town from exercising any other rights under the Lease. ARTICLE 13 - TRANSFER OF TENANT’S INTEREST 13.1 Assignment by Tenant. Except as provided in Section 13.2, Tenant will not assign this Lease or any interest in this Lease or sublet or permit any other person to occupy or use the Premises or any portion thereof (except for leasing the units to income qualified households) prior to the Final Completion of the Initial Improvements without the prior written consent of the Town, which consent may be withheld in the Town’s sole and absolute discretion. After Final Completion of the Initial Improvements, the Town’s consent shall not be unreasonably withheld, delayed or conditioned provided such assignee or transferee shall (i) have a good reputation in the community and experience operating projects similar to the Project, (ii) use the Premises for the Permitted Uses, and (iii) enter into an Assumption Agreement with the Town, expressly assuming Tenant’s obligations under the Lease. Notwithstanding the foregoing, Tenant shall have the right to assign or transfer its rights under this Lease to any entity that Tenant controls, provided that (i) Tenant sends written notice to the Town at least thirty (30) days prior to any such transfer, notifying the Town of the transferee’s name and evidence of the control that Tenant exercises over such transferee, and obtains the Town’s written consent, not to be unreasonably withheld, (ii) any such transferee enters into an Assumption Agreement, expressly agreeing to perform all of Tenant’s obligations under this Lease; and (iii) Tenant shall guarantee the transferee’s performance of such obligations, and shall be jointly and severally liable with the transferee until a final certificate of occupancy has been issued for all the units. 13.2 Leasehold Mortgages. (a) Notwithstanding anything to the contrary contained in this Lease, Tenant may, upon prior written notice to the Town, from time to time, encumber, hypothecate or mortgage its interest in the Premises with one or more mortgages, assignments of leasehold interest or any other security instruments in favor of a lender or lenders as partial security for a loan or loans (a “Permitted Mortgage” and the holder of such Permitted Mortgage, a “Permitted Mortgagee”). Each such Permitted Mortgage shall mature no later than the last day of the term of this Lease, be a leasehold mortgage only, and be expressly subject and subordinate to the terms and conditions of this Lease, including, without limitation, the Affordability Commitments. In no event will the foreclosure of any Permitted Mortgage or deed given in lieu thereof terminate or adversely affect the Affordability Commitments. It is expressly understood and agreed that Tenant has no right to mortgage or otherwise encumber the fee title to the Premises, except that Tenant may encumber the Improvements that Tenant constructs on the Premises. Tenant shall promptly deliver to the Town a true copy of the Permitted Mortgage and any assignment thereof. Tenant shall notify the Town of the address of the Permitted Mortgagee to which notices may be sent, it being understood and agreed that the Town shall have no obligation to notify a Permitted Mortgagee of any default under this Lease until and unless the then-current address of such Permitted Mortgagee shall have been provided to the Town in writing. The Town and Tenant hereby agree that there shall be no modification of this Lease that would materially and adversely affect such Permitted Mortgagee’s rights hereunder without the prior consent in writing of the Permitted Mortgagee. 46 (b) Permitted Mortgages not Assignment. For the purpose of this Section 13, the making of a Permitted Mortgage shall not be deemed to constitute an assignment or transfer of this Lease, nor shall any Permitted Mortgagee, as such, be deemed an assignee or transferee of this Lease or of the leasehold estate hereby created so as to require such Permitted Mortgagee, as such, to assume the performance of any of the terms, covenants or conditions on the part of Tenant to be performed hereunder; but the purchaser at any sale of the leasehold interest created by this Lease in any proceedings for the foreclosure of any Permitted Mortgage, or the assignee or transferee of such leasehold interest under any instrument of assignment or transfer in lieu of the foreclosure of any Permitted Mortgage, shall be deemed to be an assignee or transferee (without requiring the consent of the Town pursuant to Section 13.1) and shall be deemed to have assumed the performance of all of the terms, covenants and conditions on the part of Tenant to be performed hereunder from and after the date of such purchase and assignment, and shall execute a written instrument assuming Tenant’s obligations hereunder promptly upon request by the Town. (c) Permitted Mortgagee Cure Rights. In the event Tenant defaults in the payment of Rent or any other sum of money payable under this Lease, in obtaining and/or maintaining the insurance required hereunder, or any other default or failure curable by a payment of money (any and all of the foregoing, a “Monetary Default”), the Town shall not have the right to terminate this Lease unless the Town shall have given a copy of the Monetary Termination Notice (defined in Section 14.2) to Tenant and the Permitted Mortgagees, and such Permitted Mortgagees, without being under any obligation to do so, shall have failed to cure such Monetary Default within the sixty (60)-day notice period set forth in the Monetary Termination Notice (defined in Section 14.2). In the case of any default by the Tenant not curable by the payment of money hereunder (a “Non-Monetary Default”), the Town shall not have the right to terminate this Lease by reason of any such default unless the Town shall have given a copy of the Non- Monetary Termination Notice (defined in Section 14.2) to Tenant and the Permitted Mortgagees and such Permitted Mortgagees, without being under any obligation to do so, shall have failed to cure such Non-Monetary Default with the ninety (90) day-period set forth in Section 14.2, or, if such Non-Monetary Default cannot reasonably be cured within such ninety (90) days, within such longer period as is required to cure such default, including such period of time as may reasonably be required for Permitted Mortgagee to obtain possession of the Premises or title to the Tenant’s leasehold estate created hereby, provided that the Permitted Mortgagee shall have commenced cure or appropriate measures to obtain possession of the Premises or title to the Tenant’s leasehold estate created hereby within such ninety (90) day period and thereafter continues diligently to effect such cure or obtain such possession or title. The Permitted Mortgagee shall not be required to continue such foreclosure proceedings if the default shall be cured by Tenant. Upon the expiration of any applicable cure period, the Town shall notify the Permitted Mortgagee whether or not Tenant has effectuated a cure within said cure period. The provisions of this Section 13.2(c) are conditioned on the following provisions: (i) Acquisition of Possession. The Permitted Mortgagee shall, within forty- five (45) days after notice of such Tenant Non-Monetary Default, notify the Town of its election to proceed with due diligence promptly to acquire possession of the Premises or to foreclose the Permitted Mortgage or otherwise to obtain ownership of Tenant’s interest in this Lease. Such notice from the Permitted Mortgagee shall be accompanied by an instrument in writing wherein such Permitted Mortgagee agrees that: 47 (A) during the period that such Permitted Mortgagee shall be in possession of the Premises and so long as it remains in possession and/or during the pendency of any such foreclosure or other proceedings and until the interest of Tenant in this Lease shall terminate or such proceeding shall be discontinued, it will pay or cause to be paid to the Town and to others all sums from time to time becoming due hereunder during such period; and (B) if delivery of possession of the Premises shall be made to such Permitted Mortgagee, whether voluntarily or pursuant to any foreclosure or other proceedings or otherwise, such Permitted Mortgagee shall, promptly following such delivery of possession, perform all the covenants and agreements thereafter arising and herein contained on Tenant’s part to be performed (including, but not limited to the Affordability Commitments and the payment of Rent and Additional Rent) except such covenants and agreements which cannot with the exercise of due diligence be performed by such Permitted Mortgagee (such as a default under Section 14.1(e)). Nothing in this subclause (B) shall be construed to require such Permitted Mortgagee to perform any of the Tenant’s obligations hereunder accruing after such Permitted Mortgagee ceases to be in possession. ARTICLE 14 – DEFAULT AND TERMINATION 14.1 Events of Default. Each of the following events shall be deemed an “Event of Default” hereunder: (a) if Tenant shall fail to pay, as and when due, any payment of Rent or other sums payable under this Lease or to observe any provision that is curable by a payment of money, and such failure shall continue for a period of thirty (30) days after notice from the Town to Tenant; (b) if Tenant shall fail to comply with the provisions of Sections 8.2 or 9.2 hereof, and such failure shall continue for a period of sixty (60) days after notice from the Town to Tenant; (c) If Tenant shall fail to maintain any insurance required to be maintained by Tenant hereunder, and such failure shall continue for a period of thirty (30) days after notice from the Town to Tenant; (d) if Tenant shall fail to perform or comply with any other of the agreements, terms, covenants or conditions in this Lease, other than those referred to in subsections (a), (b) and (c) of this Section 14.1, for a period of sixty (60) days after notice from the Town to Tenant specifying the items in default, or in the case of a default or a contingency which cannot with due diligence be cured within such sixty (60) day period, within ninety (90) days from the date of notice from Town to Tenant; and/or (e) if Tenant shall initiate the appointment of a receiver to take possession of all or any portion of the Premises or Tenant’s leasehold estate for whatever reason, or Tenant shall make an assignment for the benefit of creditors, or Tenant shall initiate voluntary proceedings under any bankruptcy or insolvency law or law for the relief of debtors; or if there shall be initiated against Tenant any such proceedings which are not dismissed or stayed on appeal or 48 otherwise within ninety (90) days, or if, within ninety (90) days after the expiration of any such stay, such appointment shall not be vacated or stayed on appeal. Notwithstanding the foregoing, if there is an Event of Default under subsections 14.1(b) and (d) and such Event is caused primarily because of a Force Majeure event, then such Event of Default shall be excused only for the period of delay caused by the Force Majeure event. 14.2 Remedies. Upon an Event of Default, the Town at any time thereafter may give written notice to Tenant specifying such Event or Events of Default and stating that this Lease and the Term hereby demised shall expire and terminate on the date specified in such notice, which shall be least sixty (60) days after the giving of such notice if the Event of Default is a Monetary Default (the “Monetary Termination Notice”), and which shall be at least ninety (90) days for Non-Monetary Defaults (the “Non-Monetary Termination Notice”), subject to the rights for notice and cure for the Permitted Mortgagees as set forth in Section 13.2(c). Upon the date specified in such Monetary Termination Notice or the Non-Monetary Termination Notice, as the case may be, this Lease and the Term hereby demised and all rights of Tenant under this Lease shall expire and terminate (unless prior to the date specified for termination the Event or Events of Default shall have been cured, in which case this Lease shall remain in full force and effect), and Tenant shall remain liable as hereinafter provided. In the event that Tenant and the Permitted Mortgagees elect not to remove the Improvements, as provided in Section 15, all Improvements shall become the property of the Town without the necessity of any deed or conveyance from Tenant to the Town. Tenant agrees upon request of the Town to immediately execute and deliver to the Town any deeds, releases or other documents deemed necessary by the Town to evidence the vesting in the Town of the ownership of all Improvements. Upon such termination, the Town may re-enter the Premises and dispossess Tenant and anyone claiming by, through or under Tenant by summary proceedings or other lawful process. 14.3 Town’s Right To Perform Tenant’s Covenants. (a) Upon any Event of Default, the Town may, but shall be under no obligation to, cure such default. The Town may enter upon the Premises (after five (5) days’ written notice to Tenant except in the event of emergency) for any such purpose, and take all such action thereon, as may be necessary. (b) The Town shall not be liable for inconvenience, annoyance, disturbance or other damage to Tenant or any operator or occupant thereof by reason of making such repairs or the performance of any such work, or on account of bringing materials, tools, supplies and equipment onto the Premises during the course thereof, and the obligations of Tenant under this Lease shall not be affected thereby. The Town shall minimize interference with or disruption of Tenant or Tenant’s business, occupants, operators and or lessees. (c) All reasonable sums so paid by the Town and all reasonable costs and expenses incurred by the Town, including reasonable attorneys’ fees and expenses, in connection with the performance of any such act, together with interest at the Default Rate from the date of such payment or incurrence by the Town of such cost and expense until the date paid in full, shall be paid by Tenant to the Town, as Additional Rent, on demand. If the Town shall exercise its rights under this Section to cure a default of Tenant, Tenant shall not be relieved from the obligation to make such payment or perform such act in the future, and the Town shall be entitled to exercise 49 any remedy contained in this Lease if Tenant shall fail to pay such obligation to the Town upon demand. 14.4 No Waiver. No failure by either the Town or Tenant to insist upon the strict performance of any agreement, term, covenant or condition hereof or to exercise any right or remedy consequent upon a breach thereof, and no acceptance of full or partial Rent during the continuance of any such breach, shall constitute a waiver of any such breach or of such agreement, term, covenant or condition. No agreement, term, covenant or condition hereof to be performed or complied with by either the Town or Tenant, and no breach thereof, shall be waived, altered or modified except by a written instrument executed by the other party. No waiver by the Town or Tenant of any breach shall affect or alter this Lease, but each and every agreement, term, covenant and condition hereof shall continue in full force and effect with respect to any other then existing or subsequent breach thereof. 14.5 Injunctive Relief. In the event of any breach by Tenant of any of the agreements, terms, covenants or conditions contained in this Lease, the Town shall be entitled to enjoin such breach and shall have the right to invoke any right and remedy allowed at law or in equity or by statute or otherwise as though re-entry, summary proceedings, and other remedies were not provided for in this Lease. 14.6 Remedies Cumulative. Each right and remedy provided for in this Lease shall be cumulative and shall be in addition to every other right or remedy provided for in this Lease or now or hereafter existing at law or in equity or by statute or otherwise, and the exercise or beginning of the exercise by the Town or Tenant of any one or more of the rights or remedies provided for in this Lease or now or hereafter existing at law or in equity or by statute or otherwise shall not preclude the simultaneous or later exercise by the party in question of any or all other rights or remedies provided for in this Lease or now or hereafter existing at law or in equity or by statute or otherwise. 14.7 Town Default. The Town shall not be in default of any of its material obligations under this Lease unless and until Tenant shall have given written notice to the Town specifying the nature of such default and the Town shall have failed to cure the same within ninety (90) days from the date of said notice, provided that if such default cannot reasonably be cured within said ninety (90)-day period, if the Town shall have failed to commence the cure within the ninety (90)-day period and thereafter completed the same within a reasonable period of time. ARTICLE 15 - SURRENDER; HOLD-OVER 15.1 Surrender. (a) Tenant shall on the last day of the Term, or upon any earlier termination of this Lease, have the right, but not the obligation, to remove any Improvements made by Tenant from the Premises. Tenant shall quit and peacefully surrender and deliver up the Premises, including the Improvements (if Tenant elects not to remove the same), subject to the rights of a Permitted Mortgagee hereunder, to the possession and use of the Town without delay and in good order, condition and repair (excepting only reasonable wear and tear and damage from a Taking or from a fire or other casualty after the last repair, replacement, restoration or renewal required to be made by Tenant, all as provided under this Lease). The Premises shall be surrendered free and clear of all liens and encumbrances other than those 50 existing at the commencement of the Term or those created or suffered by the Town. Upon or at any time after the expiration or earlier termination of this Lease, the Town shall have, hold and enjoy the Premises and the right to receive all income from the same. (b) Tenant shall, within sixty (60) days after the expiration or earlier termination of this Lease, remove from the Premises all the Improvements (as provided in Section 15.1(a)) and other personal property, repair any damage to the Premises caused by such removal, unless the Town permits such property to remain, and restore the Premises to the condition they were in as of the Commencement Date. 15.2 Holdover. If Tenant or any party claiming by, through or under Tenant, retains possession of the Premises or any part thereof after the expiration or earlier termination of this Lease, then the Town may, at its option, serve written notice upon Tenant that such holding over constitutes (i) an Event of Default under the Lease, or (ii) a month-to-month tenancy, upon the terms and conditions set forth in this Lease, or (iii) the creation of a tenancy-at-sufferance, in any case upon the terms and conditions set forth in this Lease. Tenant shall also pay to the Town all damages sustained by the Town resulting from retention of possession by Tenant. The provisions of this Section 15.2 shall not constitute a waiver by the Town of any right of re-entry as set forth in this Lease; nor shall receipt of any Rent or any other act in apparent affirmance of the tenancy operate as a waiver of the Town's right to terminate this Lease for a breach of any of the terms, covenants, or obligations herein on Tenant's part to be performed. 15.3 Survival. The provisions of this Article 15 shall survive the expiration or earlier termination of this Lease. ARTICLE 16 - ESTOPPEL CERTIFICATES The Town and Tenant promptly shall execute and deliver to each other or to any Permitted Mortgagee, within fifteen (15) business days after request, a certificate as to matters customarily requested in connection with estoppel certificates, including, without limitation, whether or not (i) the Lease is in full force and effect, (ii) the Lease has been modified or amended in any respect and describing such modifications or amendments, if any, and (iii) there are any existing defaults thereunder to the knowledge of the party executing the certificate, and specifying the nature of such defaults, if any. Any such certificate may be relied upon by the Town, Tenant, any Permitted Mortgagee, and any transferee or assignee of a Permitted Mortgagee. ARTICLE 17 - NON-DISCRIMINATION COVENANTS 17.1 Non-Discrimination. With respect to its exercise of all rights and privileges granted herein, Tenant agrees that Tenant, its successors in interest, sublessees, licensees, operators, and assigns shall not discriminate against any person, employee, or applicant for employment because of race, color, creed, religion, national origin, age, sex, sexual orientation, marital status, handicap, veteran status or any other basis prohibited by law in Tenant’s use of the Premises, including the hiring and discharging of employees, the provision or use of services, and the selection of suppliers and contractors. 51 17.2 Non-Compliance. Tenant shall defend, indemnify and hold the Town Parties harmless from and against any and all Claims of third persons resulting from Tenant’s non- compliance with any of the provisions of this Article 17. ARTICLE 18 - MISCELLANEOUS 18.1 Amendments to Lease. This Lease may not be amended, modified, supplemented or extended except by a written instrument executed by the Town and Tenant. 18.2 Notices. Any and all notices, demands, requests, submissions, approvals, consents, disapprovals, objections, offers or other communications or documents required to be given, delivered or served, or which may be given, delivered or served, under or by the terms and provisions of this Lease or pursuant to law or otherwise, shall be in writing and shall be delivered by hand, nationally recognized overnight express commercial service such as “Federal Express” (in either case with evidence of delivery or refusal thereof) or by registered or certified mail, return receipt requested, addressed if to Tenant to: Attention: __________________ Phone: Fax: with a copy to: Attention: __________________ Phone: Fax: or to such other address as Tenant may from time to time designate by written notice to the Town, or if to the Town, addressed to: Town of Brewster Brewster Town Hall 2198 Main Street Brewster, MA 02631 Attn: Selectboard Phone: (508) 896-3701 Fax: (508) 896-8089 with a copy to: KP Law, P.C. 101 Arch Street Boston, MA 02110 Attn: Katharine Lord Klein, Esq. Phone: (617) 556-0007 Fax: (617) 654-1735 52 or to such other address as the Town may from time to time designate by written notice to Tenant, or to such other agent or agents as may be designated in writing by either party. The earlier of: (i) the date of delivery by overnight express commercial service, or (ii) the date of delivery or upon which delivery was refused as indicated on the registered or certified mail return receipt shall be deemed to be the date such notice or other submission was given. 18.3 Severability. If any term or provision of this Lease or the application thereof to any person or circumstances shall, to any extent, be invalid or unenforceable, the remainder of this Lease, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Lease shall be valid and be enforced to the fullest extent permitted by law. 18.4 Waiver. Failure of either party to complain of any act or omission on the part of the other party, no matter how long the same may continue, shall not be deemed to be a waiver by said party of any of its rights hereunder. No waiver by either party at any time, express or implied, of any breach of any provision of this Lease shall be deemed a waiver of a breach of any other provision of this Lease or a consent to any subsequent breach of the same or any other provision. If any action by either party shall require the consent or approval of the other party, the other party’s consent to or approval of such action on any one occasion shall not be deemed a consent to or approval of said action on any subsequent occasion or a consent to or approval of any other action on any subsequent occasion. Any and all rights and remedies which either party may have under this Lease or by operation of law, either at law or in equity, upon any breach, shall be distinct, separate and cumulative and shall not be deemed inconsistent with each other; and no one of them, whether exercised by said party or not, shall be deemed to be in exclusion of any other; and two or more or all of such rights and remedies may be exercised at the same time. 18.5 Integration. All prior understandings and agreements between the parties with respect to this Lease are merged within this Lease, which alone fully and completely sets forth the understanding of the parties. 18.6 Bind and Inure. The covenants and agreements herein contained shall bind and inure to the benefit of the Town, its successors and assigns, and Tenant, its successors and assigns. 18.7 Notice of Lease. The Town and Tenant mutually agree to execute herewith, in triplicate, a Notice of Lease in recordable form with respect to this Lease, which shall be recorded forthwith with the Barnstable County Registry of Deeds, and agree to execute, upon termination of this Lease for whatever cause, a Notice of Termination of Lease in recordable form for recording with said Registry of Deeds. 18.8 Enforcement of the Parties’ Liability. Anything contained in this Lease to the contrary notwithstanding, but without limitation of Tenant’s equitable rights and remedies, the Town’s liability under this Lease shall be enforceable only out of the Town’s interest in the Premises; and there shall be no other recourse against, or right to seek a deficiency judgment against, the Town, nor shall there be any personal liability on the part of the Town or any member of any officer, employee, agent or representative of the Town, with respect to any obligations to be performed hereunder. Anything contained in this Lease to the contrary 53 notwithstanding, there shall be no personal liability on the part of Tenant or any partner of Tenant, or any officer or employee of Tenant, with respect to any obligations to be performed hereunder. In no event shall any party be liable for indirect, special, consequential or punitive damages, including any lost revenues. 18.9 Captions. The captions of this Lease are for convenience and reference only and in no way define, limit or describe the scope or intent of this Lease nor in any way affect this Lease. 18.12 Massachusetts Law Governs. This Lease shall be governed exclusively by, and construed in accordance with, the laws of the Commonwealth of Massachusetts, and all claims relating in any way to this Lease shall be brought in the courts of the Commonwealth of Massachusetts. 18.13 Time of the Essence. Time shall be of the essence hereof. 18.15. No Partnership or Joint Venture. Nothing contained under this Lease shall be construed to create a partnership or joint venture between the Town and Tenant or to make the Town an associate in any way of Tenant in the conduct of Tenant’s business, nor shall the Town be liable for any debts incurred by Tenant in the conduct of Tenant’s business, and it is understood by the parties hereto that this relationship is and at all times shall remain that of landlord and tenant. 18.16 Prevailing Party. In any litigation between the parties arising out of this Lease, or in connection with any other actions taken or notices delivered in relation to a default by any party to this Lease, the non-prevailing party shall pay to the prevailing party the prevailing party’s reasonable attorneys' fees and costs incurred in connection with the enforcement of the terms of this Lease. 18.17 Brokers. The Town and Tenant each warrants and represents to the other that it has had no dealings or negotiations with any broker or agent in connection with this Lease. Each agrees to pay, and shall hold the other harmless and indemnified from and against any and all costs, expenses (including without limitation counsel fees) or liability for any compensation, commissions and charges claimed by any broker or agent resulting from any such dealings by the indemnifying party with respect to this Lease or the negotiation therefor. 18.18 Covenants Running with the Land. Tenant intends, declares, and covenants, on behalf of itself and all future holders of Tenant’s interest hereunder, that this Lease and the covenants and restrictions set forth in this Lease regulating and restricting the use, occupancy, and transfer of the Premises (a) shall be and are covenants running with the Premises, encumbering the Premises for the Term of this Lease, binding upon Tenant and Tenant’s successors-in-interest; (b) are not merely personal covenants of Tenant; and (c) the benefits shall inure to the Town. 18.19 Tenant Request for Consent. Tenant shall reimburse the Town for its reasonable attorneys’ fees and out-of-pocket expenses incurred in connection with any request by Tenant for the Town’s consent hereunder. 54 [Signature on Following Page] 55 EXECUTED as of the date first set forth above. TOWN OF BREWSTER, By Its Select Board ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ TENANT: By: ________________________________ Name: Title: 56 ATTACHMENT E Housing Production Plan Housing Production Plan: https://www.mass.gov/doc/brewsterpdf/download 57 ATTACHMENT F Bohler Reports: Due Diligence and Watershed Study Due Diligence: http://records.brewster-ma.gov/weblink/0/doc/110256/Page1.aspx Watershed Study: http://records.brewster-ma.gov/WebLink/0/doc/153224/Page1.aspx 58 ATTACHMENT G Bohler Buffer Plan 59 ATTACHMENT H Community Engagement Reports and Conceptual Site Designs Community Report #1 - http://records.brewster- ma.gov/weblink/DocView.aspx?dbid=0&id=114215&page=1&cr=1 Community Report #2 (includes visual preference survey) - http://records.brewster- ma.gov/WebLink/0/doc/116309/Page1.aspx Millstone Parcel: Three conceptual sketches - http://records.brewster- ma.gov/WebLink/0/doc/122703/Page1.aspx 60 TOWN OF BREWSTER REQUEST FOR PROPOSALS (RFP) Lease of Property at 0 Millstone Rd, Brewster Attachment I PRICE PROPOSAL FORM PRICE Please write your proposal offer: Print/Type your proposal amount above in written form Print/Type your proposal amount above in number form Note: Both the written form and the number form should indicate the same total amount. If there is a conflict between the written form and the number form amounts, the written form will control. Name of proposer Name of person signing proposal ______________________________________________________________________________ Signature of person signing proposal Date ______________________________________________________________________________ Title ______________________________________________________________________________ Address (Note: This form must be included in the proposal submission) 61 TOWN OF BREWSTER REQUEST FOR PROPOSALS (RFP) Lease of Property at 0 Millstone Rd, Brewster Attachment J CERTIFICATE OF TAX COMPLIANCE Pursuant to Chapter 62C, §49A(b) of the Massachusetts General Laws, I, ________________________________________ authorized signatory for (Name) ________________________________________, do hereby certify under the pains and (Name of Proposer) penalties of perjury that said proposer has complied with all laws of the Commonwealth of Massachusetts relating to taxes. Signature: ____________________________ Printed name: Title: Name of Business: ____________________________ Date: (Note: This form must be included in the proposal submission) 62 TOWN OF BREWSTER REQUEST FOR PROPOSALS (RFP) Lease of Property at 0 Millstone Rd, Brewster Attachment K CERTIFICATE OF NON-COLLUSION The undersigned certifies under the pains and penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals. Signature: Printed name: Title: Name of Business: Date: (Note: This form must be included in the proposal submission) 63 TOWN OF BREWSTER REQUEST FOR PROPOSALS (RFP) Lease of Property at 0 Millstone Rd, Brewster Attachment L DISCLOSURE STATEMENT FOR TRANSACTION WITH A PUBLIC AGENCY CONCERNING REAL PROPERTY M.G.L. c. 7C, s. 38 (formerly M.G.L. c. 7, s. 40J) The undersigned party to a real property transaction with a public agency hereby discloses and certifies, under pains and penalties of perjury, the following information as required by law: (1) Real Property: in parcel of land located at 0 Millstone Rd, Brewster, containing ________ acres of land, more or less, and shown as “__________” on a plan entitled “_____________________,” dated _______________, 2021, and being a portion of the premises described in a deed recorded with the Barnstable Registry of Deeds in in Book 18897 Page 134 and Deed Book 31410 Page 87. (2) Type of Transaction, Agreement, or Document: Lease of Property by Town of Brewster (3) Public Agency Participating in Transaction: Town of Brewster (4) Disclosing Party’s Name and Type of Entity (if not an individual): (5) Role of Disclosing Party (Check appropriate role): _____Lessor/Landlord __X___ Lessee/Tenant _____Seller/Grantor _____Buyer/Grantee _____Other (Please describe):_______________________________________ (6) The names and addresses of all persons and individuals who have or will have a direct or indirect beneficial interest in the real property excluding only 1) a stockholder of a corporation the stock of which is listed for sale to the general public with the securities and exchange commission, if such stockholder holds less than ten per cent of the outstanding stock entitled to vote at the annual meeting of such corporation or 2) an owner of a time share that has an interest in a leasehold condominium meeting all of the conditions specified in M.G.L. c. 7C, s. 38, are hereby disclosed as follows (attach additional pages if necessary): 64 NAME RESIDENCE _________________________ ____________________________ _________________________ ____________________________ _________________________ ____________________________ (7) None of the above- named persons is an employee of the Division of Capital Asset Management and Maintenance or an official elected to public office in the Commonwealth of Massachusetts, except as listed below (insert “none” if none): (8) The individual signing this statement on behalf of the above-named party acknowledges that he/she has read the following provisions of Chapter 7C, Section 38 (formerly Chapter 7, Section 40J) of the General Laws of Massachusetts: No agreement to rent or to sell real property to or to rent or purchase real property from a public agency, and no renewal or extension of such agreement, shall be valid and no payment shall be made to the lessor or seller of such property unless a statement, signed, under the penalties of perjury, has been filed by the lessor, lessee, seller or purchaser, and in the case of a corporation by a duly authorized officer thereof giving the true names and addresses of all persons who have or will have a direct or indirect beneficial interest in said property with the commissioner of capital asset management and maintenance. The provisions of this section shall not apply to any stockholder of a corporation the stock of which is listed for sale to the general public with the securities and exchange commission, if such stockholder holds less than ten per cent of the outstanding stock entitled to vote at the annual meeting of such corporation. In the case of an agreement to rent property from a public agency where the lessee’s interest is held by the organization of unit owners of a leasehold condominium created under chapter one hundred and eighty-three A, and time-shares are created in the leasehold condominium under chapter one hundred and eighty-three B, the provisions of this section shall not apply to an owner of a time-share in the leasehold condominium who (i) acquires the time-share on or after a bona fide arms length transfer of such time-share made after the rental agreement with the public agency is executed and (ii) who holds less than three percent of the votes entitled to vote at the annual meeting of such organization of unit owners. A disclosure statement shall also be made in writing, under penalty of perjury, during the term of a rental agreement in case of any change of interest in such property, as provided for above, within thirty days of such change. Any official elected to public office in the commonwealth, or any employee of the division of capital asset management and maintenance disclosing beneficial interest in real property pursuant to this section, shall identify his position as part of the disclosure statement. The commissioner shall notify the 65 state ethics commission of such names, and shall make copies of any and all disclosure statements received available to the state ethics commission upon request. The commissioner shall keep a copy of each disclosure statement received available for public inspection during regular business hours. (9) This Disclosure Statement is hereby signed under penalties of perjury. Print Name of Disclosing Party (from Section 4, above) Authorized Signature of Disclosing Party Date (mm / dd / yyyy) Print Name & Title of Authorized Signer (Note: This form must be included in the proposal submission) 66 TOWN OF BREWSTER REQUEST FOR PROPOSALS (RFP) Lease of Property at 0 Millstone Rd, Brewster Attachment M CERTIFICATE OF AUTHORITY Give full names and residences of all persons and parties interested in the foregoing proposal: (Notice: Give first and last name in full; in case of a corporation, give names of President and Treasurer; in case of a limited liability company, give names of the individual members, and, if applicable, the names of all managers; in case of a partnership or a limited partnership, all partners, general and limited and; in case of a trust, all the trustees) NAME ADDRESS ZIP CODE ____________________ ___________________________________ ____________ ____________________ ___________________________________ ____________ ____________________ ___________________________________ ____________ Kindly furnish the following information regarding the Respondent: 1) IF A PROPRIETORSHIP Name of Owner: _________________________________________________ Address: _________________________________________________ Name of Business: _________________________________________________ Home: _________________________________________________ 2) IF A PARTNERSHIP Business Name: _________________________________________________ Business Address: _________________________________________________ Names and Addresses of Partners 67 PARTNER NAME ADDRESS ZIP CODE ____________________ _____________________________ ____________ ____________________ _____________________________ ____________ ____________________ _____________________________ ____________ 3) IF A CORPORATION OR A LIMITED LIABILITY COMPANY Full Legal Name: _______________________________________________________ State of Incorporation: ___________________________________________________ Principal Place of Business _____________________________________________ Qualified in Massachusetts: Yes __________ No __________ Place of Business in Massachusetts: ________________________________________ 4) IF A TRUST Full Legal Name: ___________________________________________________ Recording Information: ___________________________________________________ Full names and address of all trustees: NAME ADDRESS ZIP CODE ____________________ _____________________________ ____________ ____________________ _____________________________ ____________ ____________________ _____________________________ ____________ ____________________ _____________________________ ____________ Signature: Printed name: ____________________________ Title: ____________________________ Name of Business: 68 Date: (Note: This form must be included in the proposal submission) Phone: 617-371-9500 or 888-485-4766 www.mass.gov/ethics Maria J. Krokidas Chair David A. Wilson Executive Director October 19, 2021 BY U.S. MAIL AND EMAIL (cbingham@brewster-ma.gov) Cynthia Bingham, Chair Select Board Town of Brewster 2198 Main St. Brewster, MA 02631 Re: Conflict of Interest Law Significance of Town Population Increase Dear Ms. Bingham: According to the 2020 U.S. Census, the population of the Town of Brewster now exceeds 10,000 persons. As you may be aware, this increase in population has significance under the state conflict of interest law, General Laws chapter 268A. Specifically, the town’s population increase means that members of the Select Board are no longer “special municipal employees” within the meaning of G.L. c. 268A. This is because the definition of special municipal employee in section 1(n) of G.L. c. 268A excludes selectmen in a town with a population in excess of 10,000 persons. State law requires that the Commission rely on the last preceding national census when interpreting the conflict of interest law. As a result of the loss of special municipal employee status, you and the other members of the Select Board are no longer eligible for the less restrictive application of G.L. c. 268A, §§ 17(a) and (c) and the exemptions in G.L. c. 268A, §§ 20(c) and (d) which are available only to special municipal employees. However, pursuant to State Ethics Commission regulation 930 CMR 6.24(2), if you or other members of the Select Board have been relying on the less restrictive application of §§ 17(a) or (c) or the exemption in §§ 20(c) or (d), you may continue to do so until the next municipal election, whether or not your term has expired at the time of such election. Commonwealth of Massachusetts STATE ETHICS COMMISSION One Ashburton Place - Room 619 Boston, Massachusetts 02108 Ms. Cynthia Bingham Page 2 If you or other members of the Select Board have questions about how this change will affect you, please contact the Commission’s Legal Division at (617) 371-9500, and ask to speak to the Attorney of the Day for advice. Very truly yours, /s/ Eve Slattery Eve Slattery General Counsel cc: Jonathan M. Silverstein, Town Counsel (by U.S. mail and email)