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Home My Public Portal About11.04.21 Housing Trust Packetjk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jkjk jk jk jk jk jkjk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jkjk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jk jkSHAKER BEACHT O W N B E A C H WINGSISLANDSESUIT B E A C H Q U I V E T T N E C K NICKERSO NS NECKSKAKET BEACHGREATISLAND LITTLEISLAND WINSLOWSNARROWS ROCK HARBORBEACHL IN N E L L L A N D IN G B E A C H C R O S B Y LA N D IN G B E A C H CAPE COD RAIL TRAILCAPE COD RAIL TRAIL C A P E C O D R A IL T R A IL CAPE COD RAIL TRAILE L L IS L A N D IN G B E A C H P O IN T O F R O C K S L A N D IN G B E A C H S A IN T S L A N D IN G B E A C H R O B B IN S H IL L B E A C H P A IN E 'S C R E E K B E A C H CLARKSPOINT COBBSPOINT B E L L S N E C K GRASSYNOOK TAWASENTHAHILL CAPE COD RAIL TRAILMILLHILL DRYHILL Roc k Har bo r Creek CEDARPOND BOLANDPOND C RYSTAL LA K E GOULDPOND AREYSPOND WASHPOND KEELERPOND VESPERSPOND OWLPOND BAKERPOND FLAX PON DMYRICKSPOND COBBSPOND BLUEBERRYPONDSALLSPOND HIGGINS POND CLIFF PONDWIDGERHOLEFREEMANSPOND L I T T L E C LI F F P O N DQuivettCreek RUTHPOND SCHOOLHOUSEPOND GRASSY NOOKPOND COLESPOND SESUIT HARBORBOAT MEADOWBOGBoatMeadowRiver RYDERSPOND F L A X P O N D SAND POND PADDOC KSPOND GRASS POND TAYLORS PONDRedRiverQuivettCreekCEDARPOND AUNT PATTYSPONDFUNDPOND ROU NDPOND SLO UGH POND PINE POND WALKERS PONDBAKERSPOND ELBOW POND UNCLEISRAELSPOND SHOALPOND DEEPPOND UNCLESETHSPOND ROUND COVE STILLWATER POND LOVERSLAKE SCHOOLHOUSEPOND WHITE PONDBLUEPOND LITTLEFIELDSPOND BLACKPOND BEARPOND WHITE POND EAGLEPOND SWA N P OND FRESH POND SMITH POND RAFE POND GRIFFITHS POND LOWER MILLPOND CANOE POND SHEEP POND UPPE R MILLPOND MUDPOND CAHO ON PO ND GREENLAND POND MILL POND BLACK PON D S M A L L S P O N D SEYMOUR P OND L O N G P O N D GRASSYPOND O L IV E R S P O N D HAWK SNEST POND HINCKL EYS P OND BLACKPONDELBOWPOND WALKERS POND AUNT EDIES POND R OB B I N S P ON DCORNELIUSPOND Muddy CreekHerring River JOSEPH S PO ND BUCKS POND ANDREWSPOND MINIST ERSPOND MILL POND GOOSE POND DUANEPOND C o ckleC o veCreek L ittleNam skaketCreek Q uivettC reek Swa n Pond R i v e rBoat Mead owRiverBucksCreekS wanPondRi verSt ony Brook StonyBrookNamska ketCreek H er r i n g R i ve rH e r r i ng R iv erWEST RESERVOIR BUCKS CREEKMARSHESLITTLEFIELDSPOND M a in S tre e tQu e e n A n n e Ro a d O rleans R oadR o ute 1 3 7 Long Pond Road South Orl eans RoadFreemans WayHarwich RoadG r e a t W e s t e r n R o a d Millstone R oadOak StreetLong Pond Drive N o o k R o a d Gull s WayDepot RoadBa y Ro a dSatucket RoadPleasa nt L a k e Avenue Si l as RoadL o w e r R o a d Slo u g h Roa d StonyBrookRoad Bridge RoadAi rl i ne RoadCro w e lls BogRo adS p ru c e R o a d Ober RoadTubm an R oadPl easantBayRoadGreatFieldsRoad Chatha m R oad R o u te 2 8 Chur chSt r eetWestGateRoad Long Road O ld Q ueenAnneRoad Morton RoadDepot StreetSe a St r eet DeerParkRoadR u n HillRoad CranberryHighwaySisson RoadFlax Pond Roa d Bank Street Meetinghouse RoadM iddleR o adRoundCoveRoadPunkhornRoad KendrickRoadRiverviewDriveFinlayRoad Underpass RoadHeadw a t e r s D rivePaines Creek RoadLothropAvenueR edTop RoadForest StreetBog Lane AldenDriveGilbertLane Set u c k e tR o a d Brier LaneHolly Avenue SamRyderRoadTrainingFieldRoadSouth StreetUpperCounty R o a d Bells N e c k R oad GeorgeRyderRoadRockHarb orRoad Sq u a n tu m P athLa k e D riv eWestRoad Parallel StreetCranviewRoad DyerPrinceRoad Sear sRoadBa k e r s Po n d Ro a d O ldComersRoadSkaketBeachRoad Hi ggi ns PondRo ad B l ackDuckCartway CrosbyLaneGorh a m R o a d Searsville Road AnglersCartw a yFactory Road JohnJosephRoadFoster RoadCemetery RoadRi dgeval eRoadLovers LaneGagesWa y Commons WayHami lt o n C artwayQui vetDr i veRedFawnRoadN orth Roa d Villages Drive Ru t h P o n dRoad DeepPunkh o rn PathNathanWalkerRoadOld Colony WayL o custR oadSkyWayRout e 2 8 - h e a d Of T h e B ay R oadCahoonRoadTracy LaneBar nHi l l RoadEl d r edge Par kway Cedar Hi l l RoadCana lR o a d CrockerLane Magnet Way ClayHoleR oad Ireland W a yM illH illRoadCrocker Rise EastGateRoadQuanset Road NorthWestgateRoadLel and RoadSeaway RoadMassasoitT ra il IdleWayBirc h Drive Bluebe r ry L a n e T o wheeLane CockleCoveRoadQuasonsPath WHBesseCartwaySnow RoadNel sonStreet MitchellLaneAzaleaDrivePointO fRocksRoadR o b binsHillRoad C ontinen t al Drive Lisas WayBreakwaterRoad AP er ci eNewcombRoadSwamp RoadB r a d y Cartw a y Halls PathM ain S tre etExtension Barons WayJonat hans WayC athedral R oadHolly DriveSea Pines Driv e H a w k s nest RoadSurrey Lane Derby LaneTarKilnRoad JsPathArc h ie s Cartwa y LundFar mWay NoreastDrive Sea vie wRoadYankeeDriv eCenter StreetCol dStora g e R o a d ThousandOaksDri ve Pilot DriveWauquanesitDri ve Russ ells P at h FoxHillRoadOld Chatham RoadDefianc e L a n e S e y m o ur Roa d G reenl andP ondRoadChippingStone R o a d F le tc he rL a n e P ondViewDriveGreenl and Ci rcl eBakersDriveTonsetRoadLinnell Landing RoadWhiffletreeAvenueRosemary LaneK in gPhilipRoadOldLon g Pon d RoadSc h o o l Str e e t Se q u attomRoad Cove Road T h e o p h ilu s F S m it h Road IslandPo n d TrailBrookTrailRoad Clearwat erD riveChapmanL a n e S earsPointDriv e L a k e wo o d Dri v eConsodine RoadLandingDrive OldeOwlPondRoad C anoe Pond D riv e Damon R o a d JoshuaJethroRoadNan-ke-rafePathPark Street Eastgat e Road C o le s PondDriveSpringLane MountPleasantRoadC h a s e L a n e Ellis Landing RoadS ouwestDriveMill Cre ek R o a d Wilmas Way GiddiahHillRoadMi st y Lan e H inkleLa n e WidgeonD rive Oliver Snow RoadG o v e rn o r P re n c e R o a d L ake ShoreD riveJasmi ne Way Beach Plum LaneGoose P o ndR o a dHalls Path OneKi ngs WayFar Fields RoadC ourtneyRo a d S e renityLaneKimberly WayHillside RoadArbutusTr ail WalesRoadMoss Lane El m Dri veTirrellsWayFiddlersLaneGriffi t hsPondRoad EastWest Denni s Ro a d AnchorDriveGristMillRoadS te p h e n D riv e D e e rM eadowLane DonahueRo a d BayRidgeLaneC h a n d le r D r iv e Pine Bluff RoadProprietorsCartw ayThirdStreetPartridgeLaneN a m s k a k e t R o a d S tate S treetG u l l Lane Wi nsl ow Landi ng RoadThe ChannelWay ColesPondRoadMacl ean RoadDriftwoodLane Indian TrailB ay viewRoad Morni n g S tarCartway Ind ianH illRoad Namequoit Road OldValleyR oadObedBrooksRoadBassett LaneEl l i s RoadAreys Lane Sout hGa ges W ay H e ml o c k L a n e Lakeview AvenueRobi ns WayPaddock WayTe r n L a n eAllen D riveShef fi el d RoadMarthas Lane EliRog e r s Road Dune Road SettlersD r i ve Our Road Pi l ots WayMates WayDilli nghamRoadG oodyHalletDriveRegat t aRoad AnawanRoadTaylor LaneH enry s Ro a d Owl PondRoad PondStreetSterling Ro a d Robert RoadP o n d R o a d W e at h er v aneWay Jet WayLynch LaneP a r k L a n e B oasDr iv e Rayber R oadT h a d El l i sRoad LowellDriveIslandStreetBay View RoadJoe Longs Road SheepP ondD rive Por tanim icutR o a d Evelyns Drive OldRedTopRoadWinslowDriveSunset AvenueSmith Lane Cedar Lane E at onLan e D aluzeDriveAu s t on R o a d Stuart Street Ch apelLa n e P u rita n D rive BuggyWh ip R o a d ThayerStreetF o x M e a d o w D riv e L P Albert RoadEchoWoodsRoadRuthSandy LanePaulHushWay OldBog R o a d Sturbr id g eW ay M a r y B e th L aneEbensWay P le a s a n t S tre e tQuaker LaneTamer LaneEid er L a n e Highland StreetHo we s Ro a d Deer RunC ypress P oint C hristopherWay Duck Pond RoadAarons W ayHillcrestDriveCl a r k Ro a d M e a d o w V i e w R o a dWoo dstockDrive Fri endsLaneO a kHillR o a d Willie Atwood Road Ju n ip e rL an e OverlandWayM a ple L a n e Be e LaneNorthStreetBeach Rose LaneBonnie Doone CartwayMaury LaneOldN o rth R oadOldToteRoad Robbins RoadSpruceGroveMallard D r i veAbby R o a d PineKnollAvenue Deering D riv e Wildwo od R o ad Keith LaneBittersweet DriveCommer c eParkRoadCli p p er Way DundeeCirc l e Southern Eagl e CartwayDicks Way StonehengeDriveOconnorW ayRose LaneCartwayS o u t h RockyWayRyderRoadWintergreen Lane Ro bbin RunWinterhoff Trail Cross Road O ld C o lo n y R o a d Mello LaneScotl i n WayMarlinRoadButtonwood RoadBet t ys LanePurmacken e Lane S hoalLane N ickers o n R o ad HazelLaneWi l l i amsbur g Ave nueSidn eyR oadVacationLane RedMapleRo a d Be achPlumRoadPrellCircle B a y View Driv e FeatherbedLaneAl a d o e F a r m L a n e V a lle y R o a dHickory LaneHarding LaneTrevorLane Bay Ridge RoadBrokenBac k Hill R oadCaptain L innellRoadColonial Way M cguerty R oadHalls WayDoran DrivePotonumecot RoadAlder LaneBaxter StreetO ldTimer s L a n e Quail Nest RunB a rn H ill L a n e Har-woods Avenue Cape Sand WaySalt Wo rksRo a d OakRi dg e L a n e Windjammer LaneCap ta inH owesStreetEcho Lane Por t View RoadEvergreen WayG e orgeR yderRoadSouthEb e n ez e r La n e SeaOaksDriveCrows Pond RoadJhSearsRoa d S o mer setRoad BlueHeronLandingAshl eys WayCharles Street Turnin g W ayEllis D riveMi ddl ecot t LaneHo l me s Ro a d Seaquanset RoadTi mberLane B o g W ay S y c a m o r e L a n e Fourth StreetPeriwinkle LaneCherokee Roa dW h ite ro c k R o a d Forest Way Allen StreetLonesomesWayCarltonCircle PineOakRoa d Spruce Run DrivePineOrchardRoadHofe RoadShady DriveBillingtonL ane Sugar HillDrive ALeona rdWa y SachemasWayRed River RoadS e a m a n sL a n e Hyda WayLim e rickWayRocky H illRoad Monomoyic Way Walden WayEagle Point CartwayLevis PathUncleIsraels R o a dAmbergrisCircle Dobl e WayColonialDrive UncleVeniesRoadCampbell s WayBates LaneHeather Road Princes StreetSa d i e s W ayEldridge RoadScallop DriveN e wp o rt R o a d Mohawk LaneGreat W oods RoadS u s a n n aDrivePatuxet TrailCa n n o n Hill Dri v e ForestBeachRoadCa r o l Dr i ve C ape LaneGover nor Br adfordRo a dPilgrims W a y A c ornDrive DaleysTerraceJorobeeLane JohnKenrick RoadWilliams DriveCrystal L a k eDrive Little Lane Tucker s Way J u l i a C o u r t Cliff Pond Road Bou lderLa n eNausetTrail Seas tr a n d WayRestabit Road Wisdom Way Eleazers L a n e B re w s te r C ro s s R o a d Kendal lLaneAcorn Way Valley F a rmDriveCedar Far m Road Larkin LaneCedar Pond RoadLily LaneNorthPondDriveCharlene LaneWood Duck Road Woodwar d RoadWal kerwoodsDrive Woodlands W ay Trinity DriveChestnutLaneD e e rfie ldRoadFairwa y s D riveRecreation PathWynnWay F orsyt hi a Dr i veSantos LaneStevens WaySusan Lane FranzRoadUp la n d Cir c l eLeonard RoadG re a tO akRoadCou ntryS id e DriveEndicottLane Cra n b erry Lan eWhidahWay Sh o r e wo o d Dri v e M illP ondRoadEileen Road Captains LaneMarshview LaneH askellLaneL o v e L a n e Tan g lew oodRoadTowerHillCircleR e d P in eDriveWhid a hDriv eTimberlane Drive Wequasset WaySamoset RoadSalt Marsh Way OvalRoad Harwich Pines O ld HeritageWay Maries Car t wa y D u ke B a lle m R o a d RogersRoad We s t Tupel oDriveJohn StreetCapt a insRowS ca rb o ro u ghRo ad D o g w o o d L a n e EchoStreetAmerican WaySheepPondCircle Waysi deDrive S im m o n s R o a d Jasper Moore TrailCranberryWay D r a k e Wa y SecondStr e et Clayton C i r cl e StorerL a neWood rid geR oadGuilfor d Dr i veWi l li amMake rW a y Cahoon Lane B eattie R oad Earthbound CartwayTomsWa yW helan R oad PineViewDrive Joda RoadBoulder RoadLanternLane Wil d flo w erLaneRose W a y C ory LaneNor WayJans PathF r a n k D o y le R o a d Ol k l and WayA tw o o dCircleAbigail AvenueSixP ennyLane Gull WaySouthWestgateRoadKent R o a d Leslie Lane SouthPo ndDriveHorseshoeWay C o m m e rce P ark North MelodyLane Ma r shViewRoadKatherines LaneBeachPlu mCircle AdamsS t r e e tBriar c l iffLane Juni per Lane West C o c k l e D rive Connecticut AvenueHerndon WayRaneo WaySignal Lane AnchorsAweighRoadDalt on LaneS t a n d i s h W oodsCircleW a s h b u r n W a y Vester Drive Pr i n c e Ch a r lesDriveWhistler L a n e Nell W ayJohn Nelson Way Camelot Lane Cricket La n eE sse x W a yC aptainBearseLane Huck l e b e r r y Path D ru m merBoyR oadWhit e Pond RoadRoute6a J u d y D r iv e Br i dl e Pat h Road PinewoodDriv e Glen Road L ake viewDr i veBeechTreeDriv e W h ip O W ill L a n e W o o dviewD riveJones Road Sherwoo d R o a d CrescentRidgeChurch RoadMarin erDrive H arrison Hill RoadEngl e St reet Speak WayKaren AvenueHollow Lane Williams WayBe l mo n t Pa r k Ro a d C ars o n s Wa y Old Carriage Drive PheasantRun Intervale Lane Harden Lane C ran esL aneB ea ve r R o a d Randolph Lane E n g le w o o d D r iv e Pasture LaneSamuels PathL e a v it t LaneParsons PathEelRive r RoadWood Lilly RoadBarkley Way Fa ir v i ew Av en ue Perrys Way Leightons Lane Enterprise RoadRussell DriveClifford PlaceMorgans WayWheelock LaneOff South StreetMalabar RoadAllerton LaneShannon LanePilgrim Drive Baileys PathCummings RoadTurningM il l Road Jessies LandingPenas WayCypr u s Ro ad Tangl e w o o d DriveF is h G a m e D riv e Mo l d s t a d L a n e Farm Edge LaneJohn Wings Lane OldeTo w neLaneCrosswind Farm RoadStageCoachDriveK in g fis h e r C a rtw a y Tr out Pond La ne OakLeafC irc le Weston Woods Road Z io n s W a y Cardinal LaneIndigo LaneWhelden WayPlea sant BayCour t Calico CircleSpences Trace Gemini Lane Sandale Lane Blo o mer P ath S a n d B a r L a n e Bonnell LaneSha dy Lane Pamaro Way Wing Lane Penny LaneJackson Road Rut h RoadGlenwood RoadEa g l e Wi n g L a n e Br adf ord Road T ern R oad Vi c t o r ia Dri veC rescen tL a n e Oakwood Road Ra n n e y L a n e Old Pine DriveNorthwood RoadValley Lane A c a d e my Pla c e Ni ckerson L a n e Squantos Path Gri s t Mill La ne J ollysCrossingRoad Marion Road Glenwood DriveLadyslipper Path Old Post RoadMedicine BowAtlantic AvenueSwan Drive Loon Lane Beacon HillNancys WayCrestview Drive Memory LaneClintonCircle Franklin CartwayTopco R oadPepper Lane Al e x a n d e r s Ch a s eKettle Pond DriveSkaket C ircleAnthony Drive Drum Lane B u c k s P o n d R o a d Hawser Lane Compass Dr i veArgyle Way Stepenshell RoadEben PathEd wa r d s Dri v e Autumn CourtPleasant Place Arbor Lane Elton PlaceRipple WayNorma LaneB a n try L a n e Mayflower CircleCottage LaneJoshuas WayWhiteleys WayDuncan LaneGlendale Lane Novotny LaneE ll S tre e tChapin Circle George Darby Cartway P e n o bscot W a y Island Creek Lane Keene WaySparrow Lane Cares WayIsland Pond RoadW aters E dge Wampum Drive Punkys TrailGreenwood RoadPacket Way Commerce Dri veDeep Pond CircleWheel er Dr i veHar d Way Mashpa RoadLandings EdgeLabrador LaneLandron WayGillies WayBar n House RoadSawyer CircleH e r r i n gRunRoadSheayer RoadShell LaneLinnhaven RoadWarren StreetLarkin RoadDiane DriveOld Ivy DriveU ncle Joes R oadFi sher s Poi nt Johann a sP athT arKilnRoad SouthOrleansRoadGulls WayMcgu ertyRoadDerby Lane Vil l agesDriveCemetery RoadGa g e s Wa y Bakers P o n d R o a dFactoryRoad SilasRoadHawksnest RoadD uckPondRoadC e d a r L a n e We s t Ro a d RiverviewDrive LakeDrive Airline RoadDoran Drive A a ro n s W a y CenterStreetSquantum Path C r a n b e r r y H ig h w a y Bettys L ane Orleans Road Crosby LaneOakStreet Main Street Halls Path OneMassasoit TrailM ainStreet Main Street Depot Road Squ a n tu m Path SmithLaneValleyRoad Ma i n S tr e e tRogers Road Depot Street MassasoitT r a ilCranbe r r y L a n e Timberlane Drive South StreetC e n t e r S t r e e t Ha wk s n e s t RoadOl d Chat ham Road Depot StreetRoundCoveRoadBak e r s P o n d Road Ce d ar Hill Ro adBayVi e w D riv e Salt W or k sRo a d £¤6 £¤6 ")2 8 ")6 A ")3 9 ")2 8 Åı134 Åı124 Åı137 ")2 8 ")6 A Åı124 BREWSTER HARWICHDENNIS ORLEANS CHATHAM EASTHAM Priority Habitats and Estim ated HabitatsPriority Habitats, for use with the MA Endanger ed Species Act Regulations (3 21 CMR 10) Estimated Habitats, for use with the MA Wetlands Pr otection Act Regulations (3 10 CMR 1 0) 0 0.5 10.25 Miles Effectiv e August 1 , 20 21 Pro je ct o r Activity falls within Prio rity Hab itat only : - You must file directly with NHESP p ursuant to Massac husetts Endange red Spec ies Act (MESA) Examples of pro jects : s ingle family hom e, subdivision , c omme rcialbuilding, widen ing of driveway/ro ad, b eaver dam re moval, etc. Som e pro jects or ac tivitie s may be exem pt from MESAfiling: se e 321 CMR 10.14 Pro je ct o r Activity is within B OTH Estimate d Habitat and Priority Habitat: - Is a Notice of Inten t (NO I) under we tland s regulations required? -Ye s Send co py of NOI to NHESP an d mus t also file unde r MESA (stream line d MESA-NO I filing option available) -No MESA filin g only (s ee 'Priority Habitat' de tails at left) For more information, see our website at www.mass.gov/nhesp Priority Habitat of Rare Species Priority Habitat of Rare Species and alsoEstimated Habitat of Rare Wildlife ±BREWSTER Town BoundaryTransportation:InterstateU.S. H ighwayState RouteNon-numbered RouteRailroad r Certified Vernal Pools (as of July 20, 2021) Prio rity H abitats and E stimated Habitats: created by NH ESP in 202 1.Certi fied Vernal Po ols: created by N HESP, July 20, 202 1.Town Boundaries : 1:25 ,0 00 community boundary d ata, from MassGIS (upd ated March, 20 17).Roads : M assDOT ro ads, from M assGIS (updated 2018). Di gital Orthophoto: 15cm resoluti on, taken in 201 9, fro m M assGIS. Data Sources: Natural Heritage & Endangered Species Program1 Rabbit Hill Road, Westborough, MA 0 1581 tel: (508) 389-6360; fax: (508) 389-7890 Com monwealth of Massachusett s Charlie Baker, GovernorKaryn Po lito, Lt. Governor Executive Office of Energy & Environ mental A ffairs Kat hleen A. Th eo harides, Secretary Housing RFP 12.16.21 Page 1 Millstone Housing RFP Bidders List December 16, 2021 1. Richard C. Relich | Principal Arch Communities LLC PH. (781)424-7328 Rich@archcommunities.com 2. Katie Gething, MBA, MT(ASCP) Marketing Director DHK Architects Inc. 54 Canal Street, Suite 200 Boston, MA 02114 Main: (617) 267-6408 x1006 Direct: (857) 702-0066 kgething@dhkinc.com www.dhkinc.com 3. Patrice Hill Savery Administrative Assistant 203 Willow St, Suite A | Yarmouthport, MA 02675 | 508-362-8382 | www.catalystarchitects.com patrice@catalystarchitects.com 4-Steven Azar Principal AzarDev 210 Bradford Street Provincetown, MA 02657 cell: 857.998.2378 email: steven@azardev.com 5-Sandy Jenkins (she/her) 315-813-7887 NovaTech www.novatechnologiesgrp.com 1401 Nobel Street Sainte-Julie, QC J3E1Z4, Canada Sandy Jenkins sjenkins@novatechnologiesgrp.com Town of Brewster OFFICE OF: 2198 Main Street SELECT BOARD BREWSTER, MASSACHUSETTS 02631-1898 TOWN ADMINISTRATOR PH (508) 896-3701 FAX (508) 896-8089 Housing RFP 12.16.21 Page 2 6-James J. Perrine President 617-894-2512 1588 Cambridge Street, Cambridge, MA 02138 CommonwealthCommunityDevelopers.com James J. Perrine <jperrine@ccdhousing.com> 7- Mary Mathis Senior Content Public Reporter tel: 770.209.3816 Mary.Mathis@constructconnect.com 8- Ryan Kiracofe Associate Developer Pennrose, LLC Boston 50 Milk Street, 16th Floor | Boston, MA 02109 Phone: | Fax: | Email: rkiracofe@pennrose.com 9- Construct Connect Jan de La Peña Content Specialist tel: fax: 323.602.5079 ext.75180 866.570.8187 Jan De La Peña jan.delapena@ConstructConnect.com 10-Kim Jones Administrative Assistant Prime Vendor Inc. 4622 Cedar Avenue Wilmington, North Carolina 28403-4429 Phone: 910-805-9630 Fax: 910-726-1973 Email: Primevendor123@gmail.com Housing RFP 12.16.21 Page 3 11-Ksenia Pryme Marketing Coordinator Coastal Engineering Company, Inc. 260 Cranberry Highway, Orleans, MA 02653 Orleans - Sandwich - Nantucket Phone 508-255-6511 x214 kpryme@coastalengineeringcompany.com 12-David Quinn Director of Housing Development & Planning dquinn@haconcapecod.org 508-771-5400 x288 | Cell: 508-280-8465 460 West Main Street, Hyannis, MA 02601 HacOnCapeCod.org 13-Pelinda Deegan Pronouns: she, her, hers Housing Advocacy Program Manager Community Development Partnership Capecdp.org I (508) 240-7873 x15 I pelinda@capecdp.org 14-Lindsey Gael Senior Development Project Manager The Community Builders, Inc. 185 Dartmouth Street Boston, MA 02116 direct line: (857) 221-8608 office main line: (857) 221-8600 www.tcbinc.org Gael, Lindsey lindsey.gael@TCBINC.ORG 15-Marisa Breece Sullivan Pronouns I use: she, her, hers Administrative and Marketing Assistant 617.524.5558 Marisa Breece Sullivan marisabs@studiogarchitects.com 16-SUSAN GITTELMAN B'nai B'rith Housing │Executive Director susan@bbhousing.org │www.bbhousing.org│P: 617-648-7900 Housing RFP 12.16.21 Page 4 17-Jacqueline Sessa Public Records Requests Deltek, Inc. 2291 Wood Oak Drive, Herndon VA 20171 Deltek Ref# BID:103578544 Deltek Public Records PublicRecords@deltek.com 18-Dom S. Ponsades, Jr. | Senior Lead Researcher Thornton Tomasetti | 120 Broadway, New York, NY 10271 Main +1.917.661.7800 | Direct/Fax +1.917.661.8178 | Mobile +1.845.709.9994 DPonsades@ThorntonTomasetti.com | www.ThorntonTomasetti.com 19-Adam Goldstein | Project Manager AFFIRMATIVE INVESTMENTS, INC. 33 Union Street Floor 2 Suite 2 | Boston, MA 02108 | 617.367.4300 ext. 5| c: 617.869.1174 www.affirmativeinvestments.com 1 Jill Scalise From:glenncasey@aol.com Sent:Thursday, November 4, 2021 1:02 AM To:Jill Scalise Subject:Millstone RFP - BAHT 11-4-2021 Questions Hi Jill, Thank you for forwarding the link for the BAHT Packet. A few quick questions: 1. Could you please explain the endangered wildlife maps that you have provided on the second and third page of the packet? It appears that indicates endangered species habitats on one side of Millstone road, but not the other. Is that the BAHT's interpretation at this time as well? 2. Thank you for providing the list of the Millstone RFP Bidders List. I have a question in regards to the recipients. A cursory review and Internet search indicated that of the extensive list of 19 potential bidders that: 5 of the companies are Architectural firms only 3 of the companies are procurement/ process management companies 1 company is a procurement process software company 1 company is an Engineering firm 2 organizations are Housing Assistance Organizations From my basic understanding of the Millstone RFP these 12 companies would not meet most of the basic requirements. Of the remaining 7 companies several (if they opt to bid and are properly funded) could meet or exceed the requirements. Is the BAHT's approach to allow every company or organization who expressed an interest to bid on the Millstone RFP (regardless of qualifications) to bid and than eliminate based on qualifications and responses or are you going to pre-screen and downsize the bidders list first? Best Regards, Glenn Casey Housing Trust Information Housing Trust Mission Statement The Brewster Affordable Housing Trust (“BAHT”) seeks to expand and preserve year-round rental and ownership homes that are affordable to moderate, low, and very low income households. Our efforts will foster a welcoming environment for demographically and socio -economically diverse populations. The BAHT is committed to education, collaboration, and community engagement. - Accepted April 4, 2019 Brewster Affordable Housing Trust (BAHT) Goals The Trust has identified the following goals: 1. Develop and Preserve Affordable Housing: The BAHT will develop and preserve affordable housing and support the work of others seeking to do the same. Our work will serve very low-, low-, and moderate-income individuals and families. 2. Educate: The BAHT will work to educate individuals and organizations about Brewster’s community housing and why affordable housing is important to the town, its residents and visitors. Coordinating with the Brewster Housing Partnership (BHP), we will partner with other housing organizations from within and outside Brewster to provide educational opportunities to our citizens. 3. Advocate and collaborate: The BAHT will advocate for development proposals, projects, local bylaws, state and federal laws, and other programs that advance our mission to create and preserve affordable housing. We will collaborate with local, state, and federal officials as well as public, non-profit and for-profit entities to achieve our goals. 4. Engage and Communicate: The BAHT will engage and communicate with town residents, and listen to, and learn from, their ideas, so that our work reflects a broad consensus. Approved by the Brewster Affordable Housing Trust August 15, 2019 Commented [JS1]: Paul R.- No changes suggested to Mission or goals. Changes in priorities. Commented [DK2]: Keep goals and mission statement, but consider adding something about workforce housing to the extent that an AHT is allowed Housing Trust Priority Initiatives for FY 2020: Develop and Preserve Affordable Housing: • Explore and potentially begin steps to create a home rehabilitation program. Monitor the effectiveness of the CDBG rehab funds and study whether AHT needs to supplement in any way • Develop new affordable housing (by building): Continue process for development of community housing on Millstone Road property. Subsequent to RFP issuance, select developer and support their efforts to develop rental housing in a timely manner- provide support through funding cycles and permitting process, continue to engage the public • Develop new affordable housing (without building): Explore and potential ly begin steps to create a rental assistance voucher program and a rent to ownership style program.. Monitor the effectiveness of the rental assistance program, determine next steps, rent to own is a longer term goal dependent on the availability of suitable property for the program • Work to preserve existing Subsidized Housing Inventory (SHI) units through outreach and, when required, with financial involvement/ commitment. This work is ongoing and should stay on-maybe enhance the language, ask Jill as she has been doing this work • Work with the CPC to determine the future of the Brewster Buy Down program • Develop rules and program guidelines for the BAHT, particularly around funding requests (see Eastham and Chatham) • I Educate: • Hold at least annual forums and Select Board updates as well as regularly post information on the Town website. (Community Housing Forum & Housing Fair) • Hold ongoing joint meetings with other committees such as CPC, BHP, SB, FC Advocate and collaborate: • Identify permanent funding strategy for the Trust. For example: Community Preservation Act (CPA) allocations, short-term rental tax, Community Development Block Grants (CDBG), free cash or budget allocation, etc. and develop 5 year Financial Plan • Work with other housing partners in Town and in surrounding Towns. For example: o Support: local initiatives such as Accessory Dwelling Unit (ADU) Bylaw, Brewster Woods, Habitat Paul Hush Road, Community Preservation Committee (CPC) Buy-Down Program, Cape Housing Institute, Red Top Road, Serenity Brewster, CCSC????? o Network: Attend events and communicate with housing partners. o Guide: With other Town entities (including Open Space) create guidelines for land. Review town parcels and properties for suitability for housing. Commented [JS3]: Tim H- 2022/2023 Commented [JS4]: Ned C- Top priority- Support/advance Millstone Rd project - Rent-to-own program Commented [JS5]: Note, blue typing are changes suggested by Donna K. Commented [JS6]: •Paul R- Select a developer from the Request For Proposals (RFP) for the Millstone Road community housing development and determine the amount of funding that the Trust should reserve for a potential request from the selected developer. Commented [JS7]: Tim H- And explore development of community housing on CCSC Long Pond Parcel Formatted: Highlight Commented [MSA8]: Revisit Rent-to-Ownership housing (Chatham MCI housing program model) Commented [JS9]: Paul R- Evaluate the effectiveness of the current accessory dwelling unit bylaws and advocate for policy, financial, or implementation changes if necessary. Evaluate the effectiveness of the current rental voucher program. Commented [MSA10]: Partner (w/ CHP, others locally) for a Street/Yard Cleanup “Big Fix”-style neighborhood renovate (like w/ Huckleberry Lane). Commented [JS11]: •Paul R- Continue to work to preserve the existing 3 Subsidized Housing Inventory (SHI) homes in distress and other units through outreach and, when required, with financial support. Commented [JS12]: •Paul R- I would not list as a priority but we should at some point determine whether we want to keep the Emergency Assistance Administrative Fund. Commented [JS13]: Ned C- Top priority- Housing Fair Commented [JS14]: Paul R- Remove parentheses. Commented [MSA15]: Hold Community Housing Education sessions on Local Preference, Fair Housing, Regional Partnerships Commented [JS16]: Ned C- Top priority- Evaluate effectiveness of CDBG, refine procedure for next year. Commented [JS17]: •Paul R- Advocate for the Trust’s current funding strategy that includes allocations from ... Commented [DK18]: Update ADU bylaw, working with BHP Commented [JS19]: Paul R- update the support section, e.g. delete Brewster Woods and Paul Hush Road and add ... o Housing Production Plan Update Engage and Communicate: • Provide opportunities for residents to share their thoughts and ideas. o Community Housing Forum feedback time & survey o Millstone Road Community Engagement Component o Citizen’s Forum o Research and develop a diversity inclusion working group Formatted: Normal, Indent: First line: 0.5", No bullets or numbering Commented [JS20]: Tim H Formatted: Font: (Default) Times New Roman, 12 pt Commented [JS21]: Paul R - Continue engagement with residents during the Millstone Road developer selection process; Commented [JS22]: Paul R- Citizen Forum (?)- We have not done this as I understand the term, i.e. a specific agenda item where residents can comment within some time limit as to issues not on our regular agenda. Have no strong feelings one way or another about adding this but think we should continue to get comments from any public attending on agenda items that we are discussing. Commented [MSA23]: (Educate - (move to Educate, above?): Hold Community Fair Housing sessions: Housing a Diverse Brewster/Regional Network: (possible speakers from NAACP Cape Cod, Amplify POC, MLK Institute, No Place for Hate (Barnstable), Nauset High Human Rights Academy) Commented [JS24]: Paul R- Develop a diversity inclusion working group Commented [JS25]: Tim H- Approved by BAHT _______, 2021 Formatted: Left Formatted: Font: Not Italic DRAFT for Housing Trust discussion 11.04.21 Housing Trust Information Housing Trust Mission Statement The Brewster Affordable Housing Trust (“BAHT”) seeks to expand and preserve year-round rental and ownership homes that are affordable to moderate, low, and very low-income households. Our efforts will foster a welcoming environment for demographically and socio-economically diverse populations. The BAHT is committed to education, collaboration, and community engagement. - Accepted April 4, 2019 Brewster Affordable Housing Trust (BAHT) Goals The Trust has identified the following goals: 1.Develop and Preserve Affordable Housing: The BAHT will develop and preserve affordable housing and support the work of others seeking to do the same. Our work will serve very low-, low-, and moderate-income individuals and families. (Consider adding something about workforce housing to the extent that an AHT is allowed) 2.Educate: The BAHT will work to educate individuals and organizations about Brewster’s community housing and why affordable housing is important to the town, its residents and visitors. Coordinating with the Brewster Housing Partnership (BHP), we will partner with other housing organizations from within and outside Brewster to provide educational opportunities to our citizens. 3.Advocate and collaborate: The BAHT will advocate for development proposals, projects, local bylaws, state and federal laws, and other programs that advance our mission to create and preserve affordable housing. We will collaborate with local, state, and federal officials as well as public, non-profit and for-profit entities to achieve our goals. 4.Engage and Communicate: The BAHT will engage and communicate with town residents, and listen to, and learn from, their ideas, so that our work reflects a broad consensus. Approved by the Brewster Affordable Housing Trust August 15, 2019 DRAFT for Housing Trust discussion 11.04.21 DRAFT Housing Trust Priority Initiatives for FY 2022-23 Develop and Preserve Affordable Housing: Develop new affordable housing (by building): o *Support and advance the development of community housing on the Millstone Road property. Subsequent to RFP issuance, select developer and support their efforts to develop rental housing in a timely manner. Determine the amount of funding that the Trust should reserve for a potential request, provide support through funding cycles and permitting process, continue to engage the public. o Participate in the exploration of the potential development of community housing on the Cape Cod Sea Camps Long Pond Parcel. Develop new affordable housing (without building): o Evaluate the effectiveness of the current accessory dwelling unit bylaws and advocate for policy, financial, or implementation changes if necessary. o Evaluate the effectiveness of the current rental voucher program. o *Revisit the feasibility of a rent-to-own program. *Evaluate the effectiveness and reach of the existing Community Development Block Grant (CDBG) home rehabilitation program, refine procedure, and study whether the Trust needs to explore supplementing the program in any way. Continue to work to preserve the existing 3 Subsidized Housing Inventory (SHI) homes in distress and other units through outreach and, when required, with financial support. o Explore partnering with local entities for street/yard clean-ups like the Big Fix or Huckleberry Lane event. Work with the Community Preservation Committee (CPC) to determine the future of the Brewster Buy Down program Develop rules and program guidelines for the BAHT, particularly around funding requests (examples: Eastham and Chatham Guidelines) Educate: Hold at least annual forums and Select Board updates as well as regularly post information on the Town website. o *Community Housing Fair Hold ongoing joint meetings with other committees such as CPC, BHP, SB & FC Hold (Or participate in) Community Housing education sessions on Local Preference, Fair Housing and Regional Partnerships. o Ideas: community fair housing sessions and/or Housing a Diverse Brewster/Regional Network: (possible speakers from NAACP Cape Cod, Amplify POC, MLK Institute, No Place for Hate (Barnstable), Nauset High Human Rights Academy) DRAFT for Housing Trust discussion 11.04.21 Advocate and collaborate: Advocate for the Trust’s current funding strategy that includes allocations from the Community Preservation Act (CPA),dedication of the short-term rental revenue, free cash and/or budget allocations, and Community Development Block Grant (CDBG). Determine the feasibility of an override similar to Orleans’ successful 1% for housing campaign. Develop a 5-year Financial Plan Update Housing Production Plan Work with other housing partners in Town and in surrounding Towns. For example: o Support: local initiatives such as Accessory Dwelling Unit (ADU) bylaw review with BHP, Community Preservation Committee (CPC) Buy-Down Program and evaluation of CPA funding formula, Cape Housing Institute, Habitat for Humanity Red Top Road, Serenity Brewster, and Cape Cod Sea Camps. o Network: Attend events and communicate with housing partners. o Guide: With other Town entities (including Open Space) create guidelines for land. Review town parcels and properties for suitability for housing. Engage and Communicate: Provide opportunities for residents to share their thoughts and ideas. o Community Housing Forum o Continue engagement with residents during the Millstone Road developer selection process. o Citizen’s Forum (We have not done this as a specific agenda item where residents can comment with a time limit as to items not on our regular agenda. Have no strong feelings one way or another about adding this but think we should continue to get comments from any public attending on agenda items that we are discussing.) o Develop a diversity inclusion working group Approved by the Brewster Affordable Housing Trust _____, 2021 Additional notes: * Identify top priority items. We should at some point determine whether we want to keep the Emergency Assistance Administrative Fund. FY22-23 Select Board Strategic Plan FINAL 10.18.21 Vision Building Block Goal #Goal Description Timeline Vision Plan FY21-22 SB Plan Primary Responsible Party Other Key Stakeholders Cape Cod Sea Camps SC-1 Seek to acquire Sea Camps properties for public access and use, including property inspections and all necessary coordination with legal counsel and relevant consultants FY22 X Town Administration Select Board; Finance Team SC-2 Complete building inventories and develop/implement short-term property management plan FY22 Town Administration Public Safety Team; Human Resources SC-3 Develop charge and appoint Sea Camps Comprehensive Plan Advisory Committees FY22 Town Administration & Select Board N/A SC-4 Determine interim public access/use plans and implement as soon as possible FY22 X Town Administration & Select Board Sea Camps Comprehensive Plan Advisory Committees & Staff Liaisons SC-5 Develop Scope of Work for Comprehensive Plans (to include analyses of both Sea Camps parcels as well as Town Hall, Council on Aging, Eddy School, Spruce Hill, and Robinson properties), engage the services of an interdisciplinary team of professionals to assist the committees, and launch community planning processes FY22-23 X Town Administration & Select Board Sea Camps Comprehensive Plan Advisory Committees & Staff Liaisons SC-6 Continue to explore potential short- and long-term partnerships that may mitigate acquisition costs or operating expenses and may provide enhanced services, programs, or amenities to residents FY22-23 X Town Administration & Select Board Sea Camps Comprehensive Plan Advisory Committees & Staff Liaisons Community Character CC-1 Develop 5-year Community Preservation Plan soliciting input from key stakeholders, consider potential changes to fund allocation formula, and establish a framework for vetting regional project funding requests FY22 X Community Preservation Committee Select Board; Finance Committee; Open Space Committee; Affordable Housing Trust; Historical Commission; Recreation Commission CC-2 Identify and examine potential local tax relief policy options FY22-23 X X Tax Relief Working Group Select Board; Finance Committee; Board of Assessors; Brewster Association of Part-Time Residents CC-3 Provide education and training to Town officials and residents about issues of diversity, equity, and inclusion FY22-23 X Town Administration & Select Board Affordable Housing Trust; All Citizens Access Committee; Police Chief; Human Resources Open Space OS-1 Seek adoption of Drummer Boy Park Master Plan, develop Management Plan, and implement both (in phases) in coordination with Wing Island boardwalk project FY22-23 X X Town Administration Select Board; Drummer Boy Park Advisory Committee; Department of Natural Resources; Recreation Department; Department of Public Works OS-2 Consider need for and structure of new Parks & Recreation Department responsible for management of Drummer Boy Park, Sea Camps, and other existing recreational amenities/programs FY23 Town Administration Select Board; Recreation Commission & Dept; Natural Resources Commission & Dept; Department of Public Works Housing H-1 Identify Affordable Housing Trust operating/capital needs and develop funding plan FY22 X X Affordable Housing Trust & Finance Team Select Board; Finance Committee H-2 Complete Housing Production Plan FY22 X X Housing Coordinator Town Administration; Housing Partnership; Affordable Housing Trust; Select Board; Planning Board H-3 Develop affordable housing off Millstone Road FY22-23 X X Affordable Housing Trust Select Board; Community Preservation Committee; Town Administration; Housing Coordinator Local Economy LE-1 Launch electronic permitting platform FY22 X X Town Administration IT Director; Building Dept; Health Dept; Planning Dept LE-2 Host semi-annual roundtable with Town officials, Chamber of Commerce, and local business community to build on increased outreach and communication developed during pandemic FY22 X Town Administration Select Board Coastal Management CM-1 Complete design and permitting of Wing Island boardwalk FY22-23 X X Town Administration Natural Resources Commission & Dept 1 FY22-23 Select Board Strategic Plan FINAL 10.18.21 Vision Building Block Goal #Goal Description Timeline Vision Plan FY21-22 SB Plan Primary Responsible Party Other Key Stakeholders Water Resources WR-1 Develop clear timeline/plan for moving water quality initiatives forward and evaluate Town benefits of participating in Cape Cod and Islands Water Protection Fund FY22 X X Water Quality Working Group Select Board WR-2 Develop and propose stormwater management bylaw (MS4 permit)FY22 X X Stormwater Working Group Planning Board; Select Board Community Infrastructure CI-1 Complete Hazard Mitigation Plan FY22 X X Town Administration Planning Board & Dept; Dept of Public Works; Natural Resources Dept; Water Dept; Fire Dept; Health Dept; Water Dept; Building Dept CI-2 Complete comprehensive assessment of Captains Golf operations, finances, and capital needs, and determine feasibility of transitioning to enterprise fund FY22 X Finance Team Select Board; Golf Commission & Dept; Finance Committee CI-3 Complete School Consolidation Feasibility Study and work with key stakeholders to determine appropriate next steps in coordination with Sea Camps Master Planning process FY22-23 X Nauset School Officials Town Administration; Select Board; Sea Camps Comprehensive Plan Advisory Committees & Staff Liaisons CI-4 Solicit resident feedback on Millstone Road project and develop Road Capital Prioritization Plan FY22-23 X X Town Administration & Dept of Public Works Select Board; Capital Planning Committee CI-5 Continue hydration station installation project FY22-23 Town Administration Select Board; Recycling Committee; Water Commission & Dept; Facilities Manager CI-6 Develop net zero energy roadmap FY23 Town Administration Energy Committee & Manager; Facilities Manager Governance G-1 Enhance school budget information and clarity by working diligently with the Nauset Regional School Committee, new Nauset Regional School Administration, Brewster School Committee, and Brewster Finance Committee FY22 X Select Board & Finance Committee Nauset Regional School Committee; Brewster School Committee; Nauset School Administration; Town Administration; Finance Team G-2 Launch new, more user friendly Town website FY22 X X Website Working Group Town Administration G-3 Develop and adopt new Select Board Policy on Board/Committee Appointments FY22 Select Board Town Administration G-4 Determine merits of making longer-term changes to traditional municipal service models, including extent of continued expanded remote participation in committee meetings – applying lessons learned from pandemic FY22 X Town Administration Select Board; Dept Heads G-5 Continue to implement Vision Plan and develop Local Comprehensive Plan FY22-23 X X Vision Planning Committee Planning Board; Town Planner; Select Board; Town Administration; Affordable Housing Trust; Open Space Committee G-6 Develop and launch new operating and capital budget platform to improve accessibility and transparency of Town finances FY22-23 X X Finance Team Select Board; Finance Committee G-7 Support new Human Resource Department in: 1. Implementing findings from HR audit 2. Continuing to monitor and support employee wellness 3. Creating programs to recognize Town volunteers for their service to the community 4. Examining need to increase organizational capacity in certain key areas to meet expanding service and project demands FY22-23 X X Town Administration Select Board; Human Resources G-8 Develop and implement comprehensive strategy regarding use of American Rescue Plan Act funds FY22-23 Town Administration Finance Team; Select Board 2 TOWN of EASTHAM AFFORDABLE HOUSING TRUST PROGRAM GUIDELINES Adopted January 18, 2018 Eastham Affordable Housing Trust Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 ii Program Guidelines Table of Contents Page # Housing Guidelines I. Eastham Affordable Housing Trust Vision Statement 1 II. Roles and Responsibilities of the Housing Trust 1 III. Guiding Principles 3 IV. Eligible Activities 3 V. Project Monitoring 5 VI. Reporting 7 VII. Periodic Updating of Guidelines 7 VIII. Application Process 7 IX. Application Form/Attachment List 7 X. Selection Criteria 8 Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 1 Town of Eastham Affordable Housing Trust Fund Housing Guidelines I. Eastham Affordable Housing Trust Vision Statement The purpose of the Trust shall be to provide for the creation and preservation of affordable housing in the Town of Eastham for the benefit of low and moderate income households. Recognizing this purpose and the Housing Needs Assessment/Housing Production Plan prepared for the Board of Selectmen in February 2010, the Eastham Affordable Housing Trust adopted a formal vision statement for the direction of future Trust activities on August 2, 2011. The Housing Needs Assessment/Housing Production Plan was revised in March 2016. The Affordable Housing Trust’s efforts and projects will include but are not limited to: • Engage the community in discussions to build support for affordable housing and dispel myths and negative attitudes about such projects. • Assess whether existing market-rate housing units can be modified into affordable units with affordable housing restrictions. • Foster development of affordable housing on available municipal property and appropriate infill lots that blends with the surrounding neighborhood and is sensitive to the environment. • Encourage private developments to increase the number of affordable units to meet local housing goals, including mixed-income developments. • Support the Eastham Housing Authority efforts to secure and provide more rental housing opportunities. • Work with the Eastham Board of Selectmen, Planning Board and the Local Comprehensive Planning Committee to strategize and develop plans and projects to meet future affordable housing needs. • Work with the Eastham Business Community to identify needs for Workforce Housing • Continue to seek available state, federal and/or other funding sources to provide capital for affordable housing developments. • Create innovative programs and make use of existing methods in an effort to financially assist low and moderate income homebuyers, homeowners, and renters. II. Roles and Responsibilities of the Affordable Housing Trust The Eastham Affordable Housing Trust (the “Trust”) was created with the approval of Town Meeting on May 5, 2008 pursuant to the provisions of G.L. c.44 Section 55C, and a Declaration of Trust was signed on October 6, 2009. The purpose of the Trust is to provide for the creation and preservation of affordable housing in the Town for the benefit of low and moderate income households. The Trust is managed by a Board of Trustees (the “Trustees” or the “Board”), who initiate programs and expend funds for the creation and preservation of affordable housing in Eastham. The Trust may solicit and accept grants, gifts, devises and bequests or otherwise acquire real or personal property, and use and expend such property in such a manner as the Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 2 Trustees shall deem most appropriate to carry out the purpose of the Trust. In no event shall the activities of the Trust consist of propaganda or otherwise attempt to influence legislation or participation in or intervention in any political campaign on behalf of any candidate for public office and no part of net earnings of this Trust shall inure or be payable to or for the benefit of any private individual or corporation. Details of the Trust are as follows: • Management of the Trust – The Trust is administered by a Board of Trustees consisting of five (5) Trustees, who are appointed by the Board of Selectmen for a term not to exceed two (2) years, but may be re-appointed at the discretion of the Board of Selectmen. A quorum of the Board of Trustees shall be the majority of the Trustees, qualified and present in person. A majority of the Trust may exercise any and all powers of the Trustees and may execute on behalf of the Trustees any and all instruments with the same effect as though executed by all the Trustees. • Powers of Trustees - As stated in the Declaration of the Trust, the Trustees may undertake any activity that would create and preserve affordable housing for the benefit of low and moderate income households. Their powers include, but are not limited to, the right to receive, purchase, and convey real or personal property; to execute deeds, contracts, and various other legal documents in connection with the Trust’s activities; to employ and compensate advisors and agents; to conduct itself in its discretion with respect to legal claims by or against the Trust; to manage or improve real property and to abandon property when the Trustees deem advisable; and to extend the time for payment of any obligation to the Trust. • Legal Status of the Trust - The Trust is deemed to be a public employer and municipal agency pursuant to MGL Chapter 268A. Likewise, the Trustees are classified under the Act as public employees and special municipal employees, also in accordance with the terms of MGL Chapter 268A. As a governmental body, the Trust must comply with the open meeting requirements set forth under MGL Chapter 39 and is likewise subject to MGL Chapter 40, Section 15A and MGL Chapter 30B with the exception that agreements and conveyances between a Trust and other public instrumentalities are excluded from the application of MGL Chapter 30B. • Community Preservation Act (CPA) - Section 5 of the Community Preservation Act (MGL Chapter 44B) permits cities and towns to appropriate money from the Community Preservation Act (CPA) Fund into an Affordable Housing Trust Fund (“AHTF”). Funds paid to the AHTF are specifically limited to affordable housing purposes and not for general administrative expenses. Under the CPA, funds may be used for the acquisition, creation, preservation, rehabilitation (in some cases) and support of community housing, including, without limitation, assistance provided directly to qualified households, all in compliance with the CPA. • Non-Community Preservation Act Funding - From time to time and as provided by the Town, the Trust may fund its mission and programs by monies from sources other than the Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 3 CPA. These funds must be used for the purpose for which the Trust was created, but the Trustees are not required to comply with CPA requirements for such non-CPA funds. III. Guiding Principles Eastham’s Affordable Housing Trust and the Board of Selectmen adopted the following guiding principles for pursuing affordable housing opportunities: 1. Increase housing opportunities to those who live and/or work in the community, to the extent permitted by law, by prioritizing opportunities that support its local citizenry and others and that serve a range of local housing needs, , even if the units may not be eligible for inclusion in the state Subsidized Housing Inventory (SHI). 2. Develop year-round affordable rental units to serve Eastham’s most financially vulnerable residents and others, including its service workers. 3. Identify properties that have reduced or nominal acquisition costs. 4. Support the subsidization of rental housing and the construction of new housing developments. 5. Maximize the use or reuse of existing buildings by prioritizing projects that convert existing housing into affordable units (accessory apartments, small in-fill developments, buy-down initiatives). 6. Develop projects that serve a wide range of housing needs including families, single occupants, seniors and special needs populations. 7. Encourage a diversity of housing types including clustered mixed-income and scattered single and multi-family units. IV. Eligible Activities The Housing Trust Fund can be used in support of the following activities. Note that CPA funds must be used only for those purposes specified in the CPA as allowable activities, while the Trustees may use non-CPA funds t for programs offering a broader range of purposes that are consistent with the Declaration of Trust and the provisions of MGL Chapter 44, Section 55C. 1. PRESERVATION PROGRAMS A. Housing Preservation and Improvement Activities – In certain instances, the Trustees may use funds to preserve affordability of private unsubsidized housing units and units already included in the Town’s Subsidized Housing Inventory (“SHI”) by providing funds for repairs necessary to enable residents to continue to reside in their homes. CPA Allowable Activities: CPA funds may be used for repairs that are necessary to preserve affordable housing from injury, harm or destruction, which may include, but are not limited to, the following: Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 4 • Building envelope and site work to preserve the structural integrity of the homes • Roof, siding and window replacements to assure the water tightness of the housing units • Upgrading of dangerous electrical or plumbing systems • Replacement of dangerous building systems that threaten the housing units • Failed Septic Systems • Installation of hard-wired smoke alarms, sprinklers and other building fire suppression systems • Funds cannot be spent for maintenance or operating costs Whether the Trustees will fund a particular project depends on the facts involved in each case, the amount of funds sought, the eligibility of persons seeking assistance, the necessity of the repairs, the funds available to the Trustees to support such program, whether the homes were acquired or created originally with CPA funds and other factors. The Trustees may obtain deed restrictions on properties to ensure the future affordability of the homes. There is no guarantee of financial assistance. 2. SUPPORT PROGRAMS A. LEASE TO OWN PROGRAM Assistance provided to income eligible participants by leasing properties owned by the Trust with an option to purchase. – The leases will include affordability restrictions and the properties shall be sold subject to affordable housing deed riders CPA Allowable Activities: CPA funds may be used for the support of affordable housing, defined as including “programs that provide grants, loans, rental assistance, security deposits, interest-rate write downs or other forms of assistance directly to individuals and families who are eligible for community housing or to an entity that owns, operates or manages such housing, for the purpose of making housing affordable” B. CLOSING COST ASSISTANCE PROGRAM Trust assists income eligible buyers with closing costs/down payment to pass underwriting CPA Allowable Activities: Grants, Loans, Rental assistance, interest-rate write downs or other assistance directly to individuals who are eligible for community housing for the purpose of making housing affordable C. RENTAL SUBSIDY PROGRAM Provide monthly rent subsidy & financial counseling to income eligible program participants CPA Allowable Activities: Grants, loans, rental assistance, interest-rate write downs or other assistance directly to individuals who are eligible for community housing for the purpose of making housing affordable Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 5 3. CREATION PROGRAMS A. RENTAL EXPANSION PROGRAM • New Construction Units Provide funding assistance to developers for construction of new affordable rentals with deed restrictions required for long-term affordability, if permitted under zoning • Accessory Dwelling Units If Provide assistance to homeowners to create new Accessory Dwelling subject to affordable housing deed restrictions, subject to zoning • Seasonal/Year Round Property Conversion Provide assistance to property owners to convert seasonal dwellings to year round affordable dwellings subject to deed restrictions, subject to zoning • Motel Conversion To Affordable Housing Provide assistance to property owners to convert existing motels to affordable units, if permitted under zoning, subject to affordable housing deed restrictions V. Funding Guidelines The Board of Trustees has established the following funding guidelines for eligible activities: • All financial transactions undertaken by the Trust where Community Preservation Act (CPA) funds are used must comply with the requirements of the Community Preservation Act (CPA). • Funding for Preservation Program activities up to $25,000 per home will be provided in the form of a fifteen (15) year, 0% interest, forgivable mortgage that is recorded on the property at the Barnstable County Registry of Deeds. The mortgage shall be between the Trust and the homeowner. The mortgage shall be paid back to the Trust if the home is sold, transferred, refinanced to a reverse mortgage, or refinanced with a $50,000 or more equity cash out. If the home is sold or transferred to a family member, the mortgage may be transferred if the new owner is income-eligible. • All affordable units created under the Rental Expansion Program must be deed restricted • Development loans provided under the Rental Expansion Program are limited to up to $100,000 per unit. The Board of Trustees will determine the interest rate of between 0% and 3%, depending upon project feasibility. Payments will be deferred until the property is transferred unless the recipient is determined to be in violation of loan terms (allowances for extenuating circumstances, appeal process) in which case payments will be due. Any loan proceeds will be deposited into the Housing Trust Fund. All loans must be in the form of a mortgage against the property and may be subordinated to other Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 6 project lenders. Deed riders for 10-15 years are required for projects where the loan is more than $20,000 per unit and required for at least 30 years or in perpetuity for loans of more than $50,000/unit. • Funding guidelines can be waived or modified upon a unanimous vote of the Board of Trustees. VI. Project Monitoring The Board of Trustees, with staff support from the Planning Department and/or management agency, will work with the state’s Department of Housing and Community Development (DHCD) and project sponsors to insure that all units that have been funded by the Affordable Housing Trust Fund to be eligible for inclusion on the Subsidized Housing Inventory (SHI), meet all requirements to get counted as part of the SHI and are monitored to insure the continued affordability of such units. It will also be important to monitor the affordability of units that have received Affordable Housing Trust funding but are not eligible for inclusion on the SHI. In these cases, the Board of Trustees, with support from the Planning Department and/or a management company, will annually confirm the continued occupancy and eligibility of unit occupants by: • Checking Assessors records and resident mail listings to verify the continued occupancy of the units. If the units involve homeownership, the deed rider will require that the occupant notify the Town upon any intent to sell, and the Town will have an opportunity to purchase or resell the unit based on a prescribed process included in the deed rider (adaptation of DHCD’s deed rider). If the units involve rentals, send a letter to the project sponsor requesting documentation listing the incomes of the tenants and a copy of their leases to insure that the tenants meet the income qualifications and the rents continue to be affordable. • Checking the Barnstable County Registry of Deeds to make sure that there have been no changes in ownership/residency. • Preparing an annual compliance report that documents the continued affordability of these units. VII. Reporting With staff support from the Planning Department, the Board of Trustees must prepare an annual report that summarizes the use of Housing Trust funds during the fiscal year including amounts of funding, type of funding, project description and status, as well as the balance in the Affordable Housing Fund. The books and records of the Trust shall be maintained by the Town Accountant and audited annually as part of the annual audit of the Town of Eastham. The results of the audit shall be provided to the Town. Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 7 VIII. Periodic Updating of Housing Guidelines These Housing Guidelines must be reviewed and updated a minimum of once every three (3) years by the Board of Trustees with input from the CPC and the AHC. The Board of Trustees is responsible for approving any changes and can also choose to amend the Guidelines within the 3-year period if it determines that certain requirements are no longer effective or viable. IX. Application Process The application process involves providing information to the Eastham Affordable Housing Trust before funding approvals can be granted. All submissions, scheduling and communications will be coordinated through the Eastham Planning Department. The Board of Trustees will accept applications on a rolling basis. Only those projects that receive the approval of the Board of Trustees are eligible to access funding from the Affordable Housing Trust Fund. In making its determinations on funding, the Trust may consult with the Eastham Community Preservation Committee, Planning Commission, Zoning Board of Appeals, and/or other Town commissions or boards. The approved applicant must enter into a contract with the Eastham Affordable Housing Trust that specifies the purpose and scope of the project, projected timeframe, and approved funding for the project. The applicant must submit an original copy of the signed contract to the Eastham Planning Department. Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 8 X. Selection Criteria The Board of Trustees will apply the following selection criteria in its review of applications: Selection Criteria The project/program proposal is consistent with the Board of Trustees’ Funding Priorities. These include the following: Highest priority 1. Increase housing opportunities to those who live and/or work in the community to the extent permitted by law, by prioritizing opportunities that support its local citizenry and that serve a range of local housing needs – even if the units may not be eligible for inclusion in the state Subsidized Housing Inventory (SHI). 2. Develop year-round affordable rental units to serve Eastham's most financially vulnerable residents and other income-qualified persons and households. Lower priority 1. Identify and take advantage of properties that have discounted or nominal acquisition costs, such as town owned or tax foreclosure properties, to make the development of affordable housing more financially feasible. 2. Minimize impacts on the built environment such as accessory apartments, small infill developments in existing neighborhoods, or buy-down initiatives that convert existing housing into affordable units. 3. Develop a range of projects to serve a range of housing needs including housing for families, seniors, and special needs populations. 4. Encourage mixed-income development to minimize stigmas associated with concentrations of low-income units. The funding request is reasonable as a portion of the overall project costs and on a per-unit basis and adheres to the Trust’s Funding Guidelines. The development pro forma demonstrates that the project is feasible (not applicable if Trust Funds are requested for predevelopment activities to determine feasibility of a project). The applicant has demonstrated significant leveraging of the requested Trust Funds with other public and/or private funding sources. The applicant is qualified to undertake the project and has demonstrated success in similar capacity with comparable projects. The applicant has demonstrated appropriate site control. Projects provide additional public benefits such as open space, historic preservation, public safety, economic development, etc. The project meets demonstrated community needs. The applicant has demonstrated project support by other Town boards, committees, the Cape Cod Commission, other pertinent organizations, and Eastham citizens, as appropriate. Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 9 Town of Eastham Affordable Housing Trust Application Package APPLICATION FORM Project/Program Name: Trust Program:__________________________________________ Project Location Street Address: Assessor’s Map & Lot #: Legal Property Owner of Record: Sponsor(s)/Organization: Contact Person Name & Title: Telephone: Email: Mailing Address: Budget Summary Total Trust Funds Requested: Total Project Cost: Sponsor’s Signature: Date: Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 10 Sponsor’s Printed Name & Title: Project Summary: Please summarize the proposed project and any special features (support services, sustainability or energy conservation components, historic preservation, etc.) ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 11 1. Sources of Funds: Check all that apply, include dollar amount, and circle if funds are committed or proposed. Eastham Affordable Housing Trust $ committed/proposed * Eastham Community Preservation Fund $ committed/proposed (* Funding from the Trust is derived from Community Preservation Funds. Check this box if seeking additional funds directly from Community Preservation Committee.) Private Bank Loan $ committed/proposed Sales Revenue $ committed/proposed Other: $ committed/proposed Other: $ committed/proposed Other: $ committed/proposed 2. Uses of Funds: Check all that apply. Predevelopment (feasibility, engineering, appraisals, environmental studies/testing/mitigation, legal work, etc.) Acquisition Preservation Site Preparation (tree clearing, earth removal, etc.) New Construction Redevelopment Administration Operations Marketing Other (please explain) 3. Targeted Population: Check all that apply. Family Senior/Elderly Homeless/At Risk of Homelessness Special Needs (identify population): Housing with Support Services (identify service providers): Other (identify): 4. Type of Housing: Check all that apply. Homeownership: Rental: Single-family Single Room Occupancy Condominium Individual/Family Cooperative Group Residence, Congregate Other Other (identify): ____________________________ Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 12 5. Unit Composition (If Applicable): List number of units in each category Total <=30% AMI <=50% AMI <=80% AMI <=100% AMI <=120% AMI Market Rate SRO 1 Br 2 Br 3 Br 4 Br/+ Note: Refer to (www.huduser.org) for latest fair housing rates. Submission: All completed application packets should be submitted to: Town of Eastham Affordable Housing Trust Paul Lagg, Town Planner 2500 State Hwy, Eastham, MA 02642 PH: 508.240.5900 Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 13 I. ATTACHMENTS CHECKLIST Asterisks (*) indicate required attachments for DEVELOPMENT PROJECTS, ** required for OPERATIONAL PROJECTS, all others are optional as applicable to the project. 1. Financial *Development pro forma using the state’s One Stop Application Format (download the state’s One-Stop Application form at: www.mhic.com/onestop_downloads.cfm and 10 year operating budget if available for rentals, once again using the state’s One Stop format) *Identify all proposed housing-related expenses (e.g., utilities, condominium fees, parking fees, etc.) *Letters of financial commitment or description of all financing and finance sources planned **Five year operating budget N/A (Provide an explanation why these attachments are not applicable or available) _____________ 2. Qualifications *Describe applicant’s capacity for undertaking project and previous experience developing similar, successfully completed projects *References (e.g., banks, affordable housing clients, municipal/state agencies, etc.) Describe applicant’s qualifications and capacity for undertaking the project including experience developing similar, successfully completed projects. For nonprofit organizations: Submit organization mission statement and audited financial statements for past 2 years. Photographs of similar projects or other applicable built projects Past 2-years of audited financial statements, if applicable N/A (Provide an explanation why these attachments are not applicable or available) __________________________ 3. Community Need Describe how the proposed project meets Eastham’s housing needs identified in the following: • Housing Production Plan, 2016, see link: http://www.eastham- ma.gov/Public_Documents/EasthamMA_BComm/Eastham%20Housing%20Production%20 Plan%204-15-16%20FINAL.pdf 4. Community Support Letters of support/describe any efforts made to communicate with neighbors and abutters (unless resident clients are a protected class or require confidentiality) Eastham Affordable Housing Trust Program Guidelines - Adopted January 18, 2018 14 N/A (Provide an explanation why this attachment is not applicable or available) 5. Evidence of Site Control/Value *Purchase and sale agreement, option, or deed *Requests involving acquisition: Provide appraisal by an independent, certified real estate appraiser N/A (Provide an explanation why these attachments are not applicable or available) __________________________ 6. Site Plans & Zoning/Permitting *Map and photos of the project site and neighborhood *Describe applicable environmental requirements including evidence that the property is free of hazardous materials or the status of a remediation plan and any pertinent natural resource data. *For new construction or redevelopment projects: preliminary site plans, schematics, floor plans, elevations, and renderings, as available. *Identify any zoning/permitting relief required and proposed schedule for zoning/permitting review if applicable to project. Identify proposed sustainable or energy efficient components of the project, if any. N/A (Provide an explanation why these attachments are not applicable or available ______________________________ ________________________________________________________________________ ____ Equal Housing Opportunity 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 PUBLIC HEARING BREWSTER COMMUNITY PRESERVATION COMMITTEE (CPC) WEDNESDAY, NOVEMBER 17th, 2021 AT 4:00 PM The Brewster Community Preservation Committee (CPC) will hold a Virtual Public Hearing on November 17, 2021 at 4:00 pm. This Public Hearing has been rescheduled from October 27th due to inclement weather. The purpose of the hearing is to provide and gather information on the community preservation needs and possibilities in the areas of community housing, historic preservation, open space, and recreation. The CPC resources of the Town of Brewster will be reviewed, and the information gathered at the hearing will be useful in assessing any funding applications that the CPC may be recommending to the voters at the May 2022 Annual Town Meeting. All interested parties are invited to attend and questions and comments are welcome. Information to join the virtual hearing will be provided on the posted agenda at www.brewster-ma.gov. Look under CALENDAR, and click on the meeting to be taken to the agenda. Faythe Ellis, Chair Community Preservation Committee Community Preservation Committee Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701, ext. 1169 Fax: (508) 896-8089 MEMORANDUM TO: Brewster Affordable Housing Trust Fund FROM: Jill Scalise, Housing Coordinator RE: 11 Sean Circle, Affordable Resale, Home Inspection Funding Request DATE: November 2, 2021 In October 2018 a settlement agreement regarding 11 Sean Circle, an affordable Subsidized Housing Inventory (SHI) home, was made between the Department of Housing and Community Development (DHCD) and mortgage holder to retain the affordable deed restriction in the case of foreclosure. The Town of Brewster was not on the affordable deed rider or a party to the settlement agreement. The 11 Sean Circle property was foreclosed in December 2020.Throughout the past two years the Town has been in communication with both DHCD and a realty group representing the property. In April 2020, the Building Commissioner and Housing Coordinator toured the property and the Commissioner identified building code violations. The mortgage company addressed the building code violations. In September 2021 the realty group reached out to the Town about the resale process and provided an appraisal for the property. According to the settlement agreement, and Ms. Hayashi at DHCD, the resale price determination and resale process is as follows: 1.“The lender or Town enter and inspect the home to see if any “substantial repairs/alterations” exceeding $1K need to be made. (This exercise is only to determine what discount to apply to the new affordable price and the lender doesn’t have an obligation under the settlement agreement to actually do any work) 2.Once we confirm the cost of the repairs that need to be made (or if we confirm no repairs are needed to be made), then we can calculate the new affordable price, which is: a.Lesser of appraised value multiplied by discount rate of 76% or what would be affordable to an eligible household at 70% AMI ( I have already determined the appraised value multiplied by the discount rate is an affordable price) b.Minus cost of the repairs we estimate (if over $1K) c.Plus the resale fee of 2% 3.Then we’d market to an eligible purchaser.” Office of: Housing The appraisal listed $16,500 in required repairs. Additional needed repairs to the home were noted in a site visit with Building Commissioner and Housing Coordinator on September 29, 2021. In consultation with Housing Assistance Corporation (Sales agent who will market the Property to income-eligible purchasers), DHCD, the Building Department, and legal counsel; it was decided to have a home inspection to better determine the scope of work needed on the property and to have an accurate estimate of the required improvement costs. After the repair costs are determined, DHCD will set purchase price. The home will then be marketed by HAC and sold to an affordable homebuyer. It is expected that the property will receive a new universal deed rider which survives foreclosure and uses a resale multiplier to compute the resale price. The property may also be a candidate for the Brewster Affordable Buy-down Program. This is an example of an uninhabited affordable SHI property that the Town is working to return to active use. It meets the criteria of the Preservation of Affordable Housing Community Preservation Act (CPA) grant the Trust received in 2019. Request for Housing Trust: Authorization of up to $2,500, from the Preservation of Affordable Housing CPA Grant, to obtain a home inspection, and possible cost estimates, for the property at 11 Sean Circle. Brewster Housing Coordinator Update September 2021 Jill Scalise Ongoing Activities/ Projects 1. Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) • Responded to email and phone requests for information and assistance, 53 total requests for housing information (30) or assistance (23). Office hours held on Thursdays from 10-12. 2. Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7) & Community Housing Parcel off Millstone (Select Board Strategic Plan Goal H-3, HPP Strategy #15) • The Request for Proposal (RFP) for the up to 90 affordable rental units on the property was approved at a joint meeting of the Housing Trust and Select Board. Laura Shufelt of Mass Housing Partnership (MHP) continues assisting with the RFP process. Helped prepare documents for issuing of RFP. 3. Redevelop Existing Properties for Affordable Housing (HPP Strategy #6) • Serenity Brewster (55+ rental housing, 27 affordable units): Phase 1, 41 studios, completely leased. Phase 2, 91units, expected to open in 2022. Continued work on draft Local Action Unit (LAU) application. • Latham Centers (Educational, 8 rental apartments): Planning Board approved Modification of Site Plan Review with conditions. 4. Comprehensive Permit Projects (HPP Strategy #14) • Brewster Woods (30 affordable rental units): Construction continues, expected to open in 2022. • Habitat, Red Top Road (2 affordable homes, ownership): Brewster received a Technical Assistance grant from MHP for the Comprehensive Permit process. The permit hearing was continued to October. 5. Preservation of Housing and Related Support of Brewster Residents • Brewster Rental Assistance Program (B-RAP) managed by Housing Assistance Corporation (HAC). Quarterly update: 11 Brewster households received assistance of $60,997, mainly from available state and federal funds. • Brewster COVID-19 Relief Fund: Provided staff support for housing requests. • Community Development Block Grant (CDBG) housing rehabilitation and childcare grant applications available to Brewster residents. Bailey Boyd Associates submitting application for FY21 CDBG funding. 6. Subsidized Housing Inventory (SHI) (HPP Strategy #10) • Submitted documentation and received approval from DHCD to extend 3 units that had expired on the SHI. • Follow-up on uninhabited SHI homes: Resale process progressing for 11 Sean Circle- Received property appraisal, communicated with Department of Housing & Community Development (DHCD) and Housing Assistance Corporation (HAC), and went on site visit with Building Commissioner and property representative. Also, sent letter to representative of uninhabited Belmont Park Rd property about tax status. • Provided support for SHI home concerns and prepared annual letter for mailing to all SHI homeowners. 7. Housing Production Plan (HPP): $25,000 CPA grant request to update HPP will be voted at Town Meeting. 8. Collaboration (HPP Strategy #9) • Participated in Community Preservation Committee Housing Focus Group and Lower Cape Peer Group. Provided information about Brewster Housing Program to folks from several local towns. • Cape Cod Sea Camps: Prepared housing data and information for administration. The Housing Trust wrote a Letter of Support for the Sea Camps acquisition. Personnel • Worked with: Assessor, Building Dept., CPC, COA, Health Dept., Housing Partnership, Housing Trust, Planning Dept., Select Board and Town Administration. • Attended Housing Partnership, Housing Trust, Planning, Select Board, and Town meetings. • Participated in trainings on “Know Your Responsibilities”, using Census data, American Rescue Plan Act (ARPA) funding, and dealing with the public in post-covid environment, • Thanks to Ryan Bennett who completed her time as Town Planner. Her wisdom and support were helpful and appreciated as the Housing Coordinator position developed and grew over the past four years, Affordable Housing Update – Fall 2021Affordable Housing Update – Fall 2021 Housing Update October 2021 from Town of Brewster, MA on Vimeo. The Brewster Housing Office recently had a roundtable discussion with Suzanne Bryan of Brewster Government Television (BGTV). The video provides an overview and update on the Brewster housing program including housing support services and housing initiatives that are in the pipeline. For more information about Brewster Housing, please contact Jill Scalise, Brewster Housing Coordinator at jscalise@brewster-ma.gov or 508-896-3701 ext. 1169 Cape Cod Sea Camps Open House – Update for Select Board 11.1.21 Cape Cod (Brewster) Sea Camps Open House Saturday 12-11-21 (Storm date Sunday 12-12-21) Rain, Shine, Snow *Dress for the weather Hours 10 AM – 3 PM Purpose: Provide an opportunity to open the Sea Camps properties to the Public. The community has invested in these properties and need to experience all they have to offer. This first look will give community members and stakeholders an opportunity to see what they voted for , creating ideas of future uses of the Sea Camps properties. The Open House will consist of organized tours and will be open to Brewster residents only. Pre-registration will be required, possibly using a platform such as Eventbrite. The tours will be exclusively on the Bay property. Logistics make it difficult to visit the Pond property; however the drone video of the Pond parcel will be available on the Town website. Tours will be provided using 12 CCRTA buses/vans (10-12 passenger vehicles). Each tour will include about 30 visitors and last approximately 1 hour. We will be able to accommodate a total of 20 tours throughout the day. This will allow approximately 600 visitors to register. Important Note: There will be additional opportunities in the spring for visits and tours of the property for those who can’t attend in December. The tour will include 6 areas: Main Building, Dining Hall, Boathouse, Beach, Pool, Art Center. Visitors will be able to see the tennis courts when they go to the Beach and Boathouse and will have opportunity to see the large recreational fields walking to and from the parking area. Each of the 6 areas will have 2 volunteer Docents to describe the history of the building (fun facts, date built, previous use at the camp) and answer any questions. Docents will have scripts/talking points and a FAQ sheet to answer anticipated questions. CERT volunteers will manage parking and Police details will coordinate traffic on 6A. Pre-tours will be taking place within the next month with select Town staff and boards/committees. Local legislators who represent Brewster will be invited to either join the pre -tour or take part in the Open House. Since the event is for Brewster residents, the outreach will be on the Town website, social media page, Town email list, and a small item in the Cape Codder. Visitors will be encouraged to save their ideas and suggestions for the future uses of the Sea Camps properties for the upcoming Public Engagement process when all interested parties will have a chance to particip ate. Staff and volunteers will not be able to document any ideas or suggestions at the time of the tour. Brewster Housing Trust October 7, 2021 5:00pm Virtual Meeting Housing Trust Members Present: Paul Ruchinskas, Donna Kalinick, Tim Hackert, Madalyn Hillis- Dineen, Maggie Spade-Aguilar, Vanessa Greene Others Present: Jill Scalise-Housing Coordinator Absent: Ned Chatelain Citizen Comments: Lisa Magelaner and email comments from Glen Casey, Irene Stzuro 1. Call to Order: Vice Chair Hackert called the meeting to order at 5:00pm, read the required notice for virtual meetings, declared a quorum. 2. Update on Request for Proposal (RFP) Millstone Community Housing Property: Chair Hacker said that Ms. Kalinick will provide an update on the issuance process and Ms. Scalise will address the technical changes in the final RFP. Chair Hackert will then address any emails and take public comment. There are no votes to be taken tonight as the Trust and Select Board voted the issuance of the RFP at the September 9 th meeting. Ms. Scalise explained that after our last meeting, Ms. Scalise and Ms. Kalinick met with Laura Shufelt and Emma McGurren of Mass Housing Partnership (MHP) and went over the changes that were discussed and approved when the Trust and Select Board met to vote the issuance of the RFP on September 9th. The changes included the addition of the Bohler Buffer map to the RFP, the addition of walkways in several different places and formatting adjustments with spacing and numbers. Lastly, when we met, Ms. Shufelt expressed concern on page 4 where the phrase change was suggested; successful respondent is expected to apply for local funds. Ms. Shufelt thinks that this may trigger scrutiny by the Attorney General’s office of the public bidding laws. She strongly suggests we keep it as it was originally in the RFP; successful respondent is encouraged to apply for local funds. Dates for the issuance, site visit and replies for the RFP were inserted as well as language where the RFP could b e obtained, Office of the Town Administrator or by email request to Peter Lombardi, Town Admin istrator which is in the legal ad and should match in the RFP. Chair Hackert said the changes we requested have been incorporated other than the one item of expected versus encouraged. Chair Hackert asked Ms. Kalinick if any other action needed to be taken. Ms. Kalinick said that there were no substantive changes that were made. We could take a re-vote as a boots and strap approach and the final version is going in the Select Board packet, but this is not a necessary step. Mr. Ruchinskas noted that we do not have vote language in the agenda. Ms. Kalinick said there were no substantive changes to the RFP as voted by the Trust and Select Board on September 9th. Ms. Kalinick went over the next steps for the procurement process. The RFP will be advertised and available as of 10/13/2021; it will be posted in the Central Register which is a Massachusetts site and is required. There is also a requirement of ad vertising twice in a local paper which will be the Cape Codder on 10/15 & 10/22). The last advertisement has to be a minimum of 8 days prior to the opening of proposals. The walk through which is not a requirement is scheduled for November 3rd at 11am. The last day for questions is December 2nd at 4pm. Any questions have to be in writing to Peter Lombardi and any answers are done as an addendum and sent to anyone who has taken out the RFP document. The advertisement will be on our website as well. The proposal opening is scheduled for December 16 th at 11am. Anyone who is interested in the RFP can request a copy from Peter Lombardi. We are required to keep a list of anyone who requests the documents. This is a public document for any procurement. As discussed previously, Ms. Kalinick is not serving as the procurement officer for this procurement because she will be on the reviewing committee. Ms. Hillis-Dineen asked if she or other Trust members could attend the walk through as she has not walked the property yet. Ms. Kalinick said she did not think it is appropriate for Trust members to attend. Ms. Scalise and Ms. Shufelt will be handling the walk through. If members want to walk the property that can be arranged with Ms. Scalise. Ms. Spade-Aguilar asked what date the bids would be made public record. Ms. Kalinick said she did not give that date as Requests for Proposals are unique in that when the proposals are received, they are recorded but not opened and the price proposals cannot be opened until the review process is complete. The proposals would be in the next public packet of the Trust after the opening on 12/16. Ms. Kalinick said that likely the Trust will discuss the review process at their November or December meeting. Ms. Shufelt did provide Ms. Kalinick with the names of potential consultants who could review the financial proformas on behalf of the Trust because that is beyond the expertise of the Trust. We will solicit quotes for this service as it is below the 10K threshold required for a public bid process. Chair Hackert asked if the Trust has to vote to solicit for this service. Ms. Kalinick said we can ask for quotes, then the Trust would vote in November or December to accept one of the quotes because it would be an expenditure of money of the Trust. Ms. Kalinick said she has been in touch with Wellfleet as they are doing this process right now and the fee is per proposal, and we don’t know how many proposals we will have right now. Chair Hackert asked Ms. Kalinick to address the email from Glenn Casey where he asked for a list of proposers. Ms. Kalinick said this question has been asked before and as sh e has stated and just explained, this is a public procurement process and that when the advertisement goes live on 10/13, any potential proposer who asks for the RFP is recorded on a bidders list and that list is a public document as required by law. Also, the list is required so that if you have to issue any addenda, you have to send it to anyone on the list. Ms. Kalinick said from 10/13 until we open, we are required to keep a list of anyone who asks for the RFP, whether they are a potential proposer or not. Mr. Ruchinskas said as a practical matter, we should have an idea who will propose after the walk through. Ms. Kalinick said that if Mr. Casey or anyone else wants a copy of who has requested the RFP, they can email and request it or come to town hall. Ms. Kalinick is required to keep a list for every public bid process she does and is often asked for a copy of the list. Chair Hackert said in terms of other emails, there is another from Glenn Casey and one from Irene Szturo. Both of those emails were asking about wildlife and environmental concerns. Chair Hackert said that we did what was required during due diligence. In the Bohler report, there is a Natural Heritage and Endangered Species map which we can post but the due diligence showed there were no estimated habitats of rare wildlife, no priority habitats of rare species and no certified vernal pools. Additionally, during the permitting, all of the environmental requirements will be dealt with and is required of the developer. Ms. Spade-Aguilar said she sent the Chair and Jill Scalise a copy of the map with a zoom in of the property showing there are no endangered species in this parcel; perhaps this would be helpful to be posted. Chair Hackert said the map will be posted. Mr. Ruchinskas added that when the developer goes to get financing, they have to do another level of environmental and historic review. Ms. Scalise thanked everyone for their comments and said the map is in the Bohler Report as Exhibit C and has been ever since the Trust received the due diligence report. Ms. Scalise also explained that in the Comprehensive Permit process, the Conservation Commission would be brought in for review. Ms. Kalinick said that during due diligence, the Conservation Agent was brought in to consult. Ms. Kalinick also stated for the record that this land was never dedicated for Conservation purposes and never had a conservation restriction on it. The Town took this land as a tax taking. It was first dedicated for investigation of affordable housing by town meeting in 2005 then dedicated officially for community housing by town meeting vote in 2018. Chair Hackert asked if there were any citizen comments: Lisa Magellaner: Ms. Magelaner asked if the road access would be via Agassiz Way. Chair Hackert stated that there was an access parcel that was acquired for access to the parcel, but the developer will have to provide a response with the access and proposed roads. Ms. Kalinick said that Agassiz is a private road so there is no option of access through that road. 3. Discussion about Naming Millstone Community Housing project: Chair Hackert said this issue has come up in a prior meeting and it was pointed out that the developer typically puts a name to the project in their response. Chair Hackert said he thought this would be part of the review process but if Trust members have suggestions for names, they should state that, but he felt it would be part of the developer’s marketing work. Ms. Spade-Aguilar noticed that the Housing Partnership discussed this issue as well. The idea being that having this be the Millstone project, the public lumps it in with the sidewalk project on Millstone Road. Ms. Spade-Aguilar would prefer it not be referred to as the Millstone project. Ms. Greene said that the Partnership did discuss it but the determined that they it was not within their purview, and they should not be referring to it as something else. It also came up that it should be a town wide decision and it wouldn’t make sense to refer to it as something else for a few months when the developer might name it or we might collectively come up with a name. Ms. Kalinick said at this point, the RFP is out and all the documents refer to it as Millstone Road Housing and she thinks we have to stay with that until the proposals came in. Ms. Kalinick said we have been referring to it by its’ geographic location and the name often changes once the project proposals come in. She agrees that it is confusing and that the people think that the Millstone Road project and the Millstone Housing are related , and they are not, except that they are in the same area. Once the proposals come in and we see some suggestions, it ultimately will be whoever wins the proposals development to name but she feels that we will get good proposers who will be open to working with the town to name it. Ms. Spade-Aguilar would like to see the Trust and the community come up with suggestions that are tied to the history and community versus it being named randomly by someone. We did not have this in our criteria, but she thinks it would be nice to have it tied to the history of the town or someone influential, perhaps a woman. Chair Hackert said it will be looked at as part of the review process, but it is the developer’s baby. Ms. Spade-Aguilar said naming was not a requirement or ranking in the RFP and that is her point. Chair Hackert stated that he understands Ms. Spade - Aguilar’s concerns. Ms. Scalise said that if any Trust members have a suggestion, they can email it to her and that part of the work that the Partnership was thinking about was research of names related to Brewster. Ms. Kalinick said everyone should send potential names to Ms. Scalise and that it would be better to call it something other than Millstone Road and something related to Brewster, like the Habitat project is named Paul Hush Way. 4. Housing Coordinator Report: Ms. Scalise provided her report; a written version is in the packet. In terms of Habitat, they will be having their Comprehensive Permit hearing for Red Top Road at the ZBA on 10/12 and the Town did receive a technical assistance grant from MHP for assistance from Judi Barrett. For Serenity Brewster, the first phase, 40 units is fully rented. Ms. Scalise visited there this week and spoke with some residents. We are still working on the Local Action Unit Application for the 27 affordable units for Phase II which they hope to open in June of 2022. Serenity Brewster is rental housing for age 55 and over. In terms of the work on our SHI homes, Sean Circle, Ms. Scalise and our new Building Commissioner, Davis Walters did a site visit to determine what issues need to be addressed before the house can go up for re-sale. Ms. Scalise also noted that the application to the Community Preservation Committee (CPC) for the Housing Production Plan was approved and recommended unanimously by the Select Board and Finance Committee will be going to the November Town meeting for approval. Ms. Scalise continues to receive many calls of interest from people looking for housing. She has a list of over 40 people who are interested in Brewster Woods or Serenity. Ms. Scalise said there is a flyer in the packet for a Housing 101 seminar that is coming up as part of the Housing Institute sponsored by Community Development Partnership (CDP). Mr. Ruchinskas asked if there is any information on the demographics of people who have moved into Phase I of Serenity. Ms. Scalise said that the property manager at Serenity who has been great did provide that information. 18% are from Brewster, 78% are from Cape Cod. There are also a few from off Cape and outside Massachusetts. Ms. Scalise said a few households that she knows left Brewster because they lost their housing and moved back to Brewster due to Serenity. Ms. Kalinick said that the demographic breakdown will be provided to the Select Board as part of the Local Preference discussion and decision. Ms. Kalinick also said that there is a waiting list of about 50 people for Phase II. She feels that Serenity Brewster has been a real win -win for the town and residents of Brewster and surrounding towns. Ms. Greene asked how the allocations with the Covid Relief fund are going and if there are still funds left. Chair Hackert is on the Covid Relief fund working group and gave an update. They just met last week and approved two more applications. They still have about $30,000 left and will help with housing issues as well as other needs. 5. Update on Cape Cod Sea Camps Acquisition: Ms. Kalinick reported that we had the highest turnout we have ever had at a town meeting-1,495. We had a positive vote from our residents, wanting to acquire both parcels. On Tuesday, we had the election portion of the override and 88% positive in favor of the acquisition. We don’t actually own the property yet. We expect to close by the end of the November. At town meeting, there was $200,000 allocated to assist with maintenance and management of the parcels. Next steps will be to start the Comprehensive Planning process for both parcels. We will have a timeline available at the next Select Board meeting. We are looking at an open house sometime in December. As a Housing Trust, this is a good opportunity for us to put our thinking caps on and look at opportunities for partnerships. These are two large parcels that can probably accommodate all of the uses that were outlined at town meeting. 6. Housing Trust Goals & Priorities Discussion: Chair Hackert said we should review the existing goals and priorities and submit comments to Jill Scalise to compile. The goal is to come up with updated 2022 goals and priorities. Ms. Scalise noted that the chart on page 94 that has the priorities from 2020 shows that the Trust has been successful in accomplishing many of the identified priorities. 7. For Your Information: Ms. Kalinick just reminded people that we do have a November 15, 2021 Town meeting inside at Stonybrook Elementary School at 6pm. 8. Any other business not anticipated: None 9. Approval of Minutes from August 26, 2021 and September 9, 2021: Two comments on the minutes. For 8/26, Mr. Ruchinskas noted that in the third paragraph of page three, there is a misspell of conservation not conversation. Mr. Hackert had a couple of technical comments on September 9th that he emailed to Ms. Kalinick. Paul Ruchinskas moved the minutes of August 26, 2021 as amended, Vanessa Greene second. A roll call vote was taken. Paul Ruchinskas-Yes, Tim Hackert-Yes, Donna Kalinick-Yes, Maggie Spade-Aguilar- Yes, Madalyn Hillis-Dineen-Yes, Vanessa Greene-Yes. Vanessa Greene moved the minutes of September 9th with the technical changes, Mr. Ruchinskas second. A roll all vote was taken. Paul Ruchinskas-Yes, Tim Hackert-Yes, Donna Kalinick-Yes, Maggie Spade-Aguilar- Yes, Madalyn Hillis-Dineen-Yes, Vanessa Greene-Yes. 10. Next Meeting: November 4, 2021 at 5:00pm. It will be virtual or hybrid if the Select Board vote those options at their last October meeting. 11. Adjournment: Madalyn Hillis-Dineen moved adjournment at 6:03pm, Paul Ruchinskas second. A roll call vote was taken. Paul Ruchinskas-Yes, Tim Hackert-Yes, Donna Kalinick-Yes, Maggie Spade-Aguilar- Yes, Madalyn Hillis-Dineen-Yes, Vanessa Greene- Yes. Respectfully Submitted, Donna J. Kalinick Assistant Town Administrator Housing Trust public packet: Housing Packet (brewster-ma.gov)