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Golf Commission Packet 11.09.21
MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: November 9, 2021 Time:4:00 PM �\\\\\"a\aal�ltllln maurm��r� \� tp�Ny Cptt ate\ 1 t E"ERaB €-0 _� O 9F • /i G sot /$/",%//����IIIII11ilillllAtlltl111\11\\\\Q``��\ hRF.titSC+, Jay Packett This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of Operations of 2021. No in-person meeting attendance will be permitted.If the Town is unable to live broadcast this Colin Walsh meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream (livestream.brewster-ma.eov), or Video recording(tv.brewster-ma. ov , Golf Commission When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell posted agenda. Chair Andrea Johnson Meetings may be joined by: 1. Phone:+1312 626 6799 or+1929 436 2866 vice Chair Webinar ID: 8814407 8985 1 Rob David Passcode:049087 j John Kissida To request to speak: Press*9 and wait to be recognized. Wyn Morton 2. Zoom Webinar: Jeff Odell htt s://us02web.zoom.us/'/88144078985? wd=MO5K nNsRIR T2FzZE kSFZDWUVO David Valcourt Zz09 Passcode:049087 The Captains Golf Course To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. Brew ter,FreMA 0 Way Brewster,MA 02631 (508)896-1716 AGENDA www.CaptainsGolfCome.com • Call to Order • Public Comment • Discussion on Select Board's FY22 Strategic goal regarding feasibility of golf course becoming Enterprise Fund (Peter Lombardi/Donna Kalinick) • Course Superintendent's Report(Colin Walsh) • Director's Report(Jay Packett) • Review and vote on 2022 Calendar • Discuss and vote on Outing rates • Course Operations Questions and Concerns • Strategic Planning Updates(Commission) • Questions and Comments from Associations and Liaisons • Discuss recommendations related to 2022 Golf Season including but not limited to: (Time Permitting) • Annual fee player rates,tee time allocation formula,changes to non-resident memberships • Review and approve minutes • 10/12 • 10/26 • Future Agenda Items and Meetings (11/23) • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: BUDGET STATUS rev. 10/31/21 FY 2022 FY 2021 of x of Expended thru Budget Expended thru Budget October Budget Balance Spent _ October Binet Balance _ Spent WAGES WAGES Full-time Wages $ 232,565.62 $ 857,151.00 $ 624,585.38 27.1% Full-time Maintenance $ 164,602.93 $ 595,164.00 $ 430,561.07 j 27.7% Part-time Wages _ $ 237,331.44 $ 554,757.00 $ 3177425.56 r 42.8% Part-time Maintenance _ $ 116,125.39 $ 305,271.00 $ 189,145.61 38.0% Overtime $ 31,004.32 $ 50,000.00 $ 18,995.68 62.0% Full-time Administrative $ 79,417.62 $ 276,534.00 $ 197,116.38 28.7% Longevity $ 2,815.50 $ 16,560.00 $ 13,744.50' 17.0% Part-time Administrative $ 104,299.74 $ 198,536.00 $ 94,236.26 52.5% Contractual Obligations $ 6,500.00 $ 39,529.00 $ 33,029.00 16.4% Overtime $ 32,894.38 $ 47,638.00 $ 14,743.62 69.1% $ $ - $ - Lon ev' $ 4,500.00 $ 18,072.00 $ 13,572.00 24.9% $ $ $ Contractual Obligations $ $ 42,208.00 $ 42,208.00 0.0% SUBTOTAL $ 510,216.88 $1,517,997.00 $1,007,780.12 33.6% SUBTOTAL $ 501,840.06 $1,483,423.00 $ 981,582.94 33.8% GENERAL EXPENSES GENERAL EXPENSES Oil/Grease $ 1,016.00 $ 3,000.00 $ 1,984.00 33.9%_Clothing-Maintenance $ 1,285.21 $ 8,500.00 $ 7,214.79 15.1% Diesel Fuel $ 2,382.57 $ 10,000.00 $ 7,617.43 23.8%1 Clothing-Administrative $_ _ _ $ _2,000.00 $ 2,000.00 0.0% Heating $ 1,6_01.94 $ 14,000.00 $ 12,398.06 11.4% Oil/Grease-Maintenance $ $ 3,000.00 $ 3,000.00 .. 0.0% Gasoline $ 3,819.72 $ 8,500.00 $ 4,680.28 44.9% Diesel Fuel $ 2,834.97 $ 10,000.00 $ 7,165.03 28.3% Electricity $ 22,755.54 $ 46,000.00 $ 23,244.46 49.5% Heating-Maintenance $ 46.48 $ 3,000.00 $ 2,953.52 1.51 Electricity-Irrigation Pump $ 10,626.58 $ 22,000.00 $ 11,373.42 48.35/6 Heating-Clubhouse $ 1,604.10 $ 11,000.00 $ 9,395.90 14.6% R&M Equipment $ 18,599.60 $ 80,000.00 $ 61,400.40 23.2% Gasoline-Maintenance $ 1,919.43 $ 8,500.00 $ 6,580.57 22.6% R&M Irrigation $ 17,514.24 $ 35,000.00 $ 17,485.76' 50.0% Electricity-Maintenance $ 2,000.61 $ 6,000.00 $ 3,999.39 33.3% ProffessionaVTechnical $ 1,408.80 $ 4,500.00 $ 3,091.20 31.3% Electricity-Clubhouse $ 17,614.89 $ 36,000.00 $ 18,385.11 48.9% OSHA Training $ - $ 2,500.00 $ 2,500.00 0.0% Electricity-Irrigation $ 12,058.49 $ 22,000.00 $ 9,941.51 54.8% Phones $ 388.37 $ 1,600.00 $ 1,211.63 24.3% Electricity-Driving Range $ 1,632.84 $ 4,000.00 $ 2,367.16 40.8% Alarm $ 1,635.40 $ 2,200.00 $ 564.60 74.3% R&M Equipment $ 31,202.84 $ 80,000.00 $ 48,797.16 39.0% Office Supplies $ 4,090.19 $ 9,500.00 $ 5,409.81 43.1% R&M Irrigation $ 6,640.42 $ 35,000.00 $ 28,359.58 19.0% Score Cards $ 1,685.37 $ 4,000.00 $ 2,314.63 42.1% Professional/Technical $ 2,176.16 $ 4,500.00 $ 2,323.84 48.4% M:+intenance Supplies $ 4,788.90 $ 12,000.00 $ _ 7,211.10 39.9% Phone-Maintenance $ 147.67 $ 600.00 $ 452.33 24.6% Range Supplies $ 2,795.48 $ 13,000.00 $ 10,204.52 21.5% Phone-Clubhouse $ 228.70 $ 850.00 $ 621.30 Computer Supplies $ 2,691.56 $ 8,000.00 $ 5,308.44 33.6% Alarm-Maintenance $ 963.40 $ _1,100.00 $ 136.60 87.6% Custodial Supplies $ 12,030.94 $ 20,000.00 $ 7,969.06 60.2% Alarm-Clubhouse $ 672.00 $ 1,100.00 $ 428.00 61.1% Rubbish Removal/Sanitation $ 13,509.22 $ 26,000.00 $ 12,490.78 52.0% Office Supplies-Admin. $ 3,118.70 $ 9,000.00 $ 5,881.30 34.7% Seed&S o _ $ 6,501.78 $ 25,000.00 $ 18,498.22_ 26.0% Score Cards $ 2,130.60 $ 3,600.00 $ 1,469.40 59.2% Tee&Green $ 2,314.05 $ 12,000.00 $ 9,685.95 19.3% Maintenance Supplies $ 6,565.06 $ 8,000.00 $ 1,434.94 82.1% Landscaping $ 1,775.00 $ 5,000.00 $ 3,225.00 35.5% Range Supplies $ 4,777.43 $ _8,000.00 $ 3,222.57 59.7% Topsoil&Sand $ 9,262.31 $ 30,000.00 $ 20,737.69 30.9% Computer Services $ 2,379.20 $ 7,000.00 $ 4,620.80 34.0% Fertilizer $ 26,887.60 $ 80,000.00 $ 53,112.40 33.6% Office Supplies-Maint. $ 894.01 $ 500.00 $ 394.01), 178.8% Fungicide $ 37,160.25 $ 120,000.00 $ 82,839.75 31.0% Custodial Supplies/Services $ 9,161.49 $ 20,000.00 $ 10,838.51 45.8% Insecticides $ 1,647.00 $ 15,000.00 $ 13,353.00 11.0% Rubbish Removal/Sant. $ 10,095.75 $ 26,000.00 $ 15,904.25 38.8% Misc.Wetting Agents/Lime $ 324.00 $ 55,000.00 $ 9,676.00 0.6% Seed&Sod $ 9,184.36 $ 20,000.00 $ 10,815.64 45.9% Cart Lease $ 74,000.00: $ 111,000.00 $ 37,000.00 66.79/6 Tee&Green _ $ 186.00 $ 8,000.00 $ 7,814.00 2.3% Clubhouse Furn./Repair _ $ 3,316.72. $_ 35,000.00 $ 31,683.28 9.5°h Landscaping_ $ - $ 5,000.00 $ 5,000.00 0.0% Credit Card Expense $ 42,110.06 $ 57,000.00 $ 14,889.94 73.9% Topsoil&Sand _ $ 15,026.27 $_ 30,000.00 $ 14,973.73 50.1% Environmental Monitoring^ $ 370.50 $ 3,000.00 $ 2,629.50 12.4% Fertilizer $ 3,672.55 $ 80,000.00 $ 76,327.45 4.6% SafeN Clothing Allowance $ 1,148.65 $ 9,000.00 $ 7,851.35 12.8% Fungicide $ 61,191.18 $ 110,000.00 $ 48,808.82 55.6% Mileage-Maintenance $ - $ 450.00 $ 450.00 0.0% Insecticides $ _ - $ 15,000.00 $ 15,000.00 0.0% MeetingslTravel $ $ 2,500.00 $ 2,500.00 0.0%'Soil Amendments $ 24,619.20 $ 50,000.00 $ 25,380.80 49.2% Dues and Subscriptions $ 2,020.00 $ 4,100.00 $ 2,080.00 49.3% Riding Cart Lease $ 74,000.00 $ 11'1,000.00 $ 37,000.00 66.7°h Clothing Allowance-Admin $ $ 4,000.00 $ 4,000.00 0.0% Clbhse Furnish/Repair $ 24,007.65 $ 40,000.00 $ 15,992.35 60.0% Advertisin /Promotions $ 9,014.95 $ 50,000.00 $ 40,985.05 18.0% Credit Card Expense $ 43,346.39 $ 57,000.00 $ 13,653.61 76.0% $ _ $ - $ _ In State Travel-Maint. $ $ 450.00 $ 450.00 0.0% $ _ __ $ $ = Meet�s/Travel-Maint. $ $ _2,000.00 $ 2,000.00 0.0% $ $ $ Meetings/Travel-Admin. $ $ 500.00 $ 500.00 0.0% $ $ $ Dues Subscripts-Maint. $ $ 1,520.00 $ 1,520.00 0.0% $ $ $ Dues Subscripts-Admin. $ 1,080.00 1 $ 2,300.00 $ 1,220.00 470% $ $ $ Adverts/Markt/Promo $ 5,687.12. $ 30,000.00 $ 24,312.88 $ $ $ OSHA Training_ $ $ 2,500.00 $ 2,500.00 0.0% $ $ $ Environmental Monitoring $ $ 2,700.00 $ 2,700.00 0.0% SUBTOTAL $ 341,193.29 $ 939.850.00 $ 598,65fi.71 36.3%SUBTOTAL $ 384,151.17 $ 887,220.00 1 $ 503,068.83 43.3% Other Expenses: Other Expenses: Transfer to Trust $ 21,000.00 $ 21,000.00 $ 100% Transfer to OPEB $ $ 17,277.00 $ 17,277.00 0% Pro Shop Purchases $ 48,786.46 $ 230,000.00 $ 181,213.54 21% Pro Shop Purchases $ 37,654.44 $ 200,000.00 $ 162,315.56 19% Capital $ - $ 100,000.00 $ 100,000.00 _0°/ Capital $ $ 110,000.00 $ 110,00_0.00 0% Indirect Costs $ 129,324.00 $ 129,324.00 $ _ 100% Indirect Costs _ _$ 114,967.00 1 $ 114,967.00 $ - 100% Life Insurance $ 185.26 $ 632.00 $ 446.74 29% Life Insurance _$ _ 138.09 $ 591.00 $ 452.91 23% Unemployment $ - $ 54,000.00 $ 54,000.00 0% Unemployment $ $ 54,000.00 $ 54,000.00 0% Health Insurance $ 73,587.25 $ 285,504.00 $ 211,916.75 26% Health Insurance $ 80,021.75 $ 282,454.00 $ 202,432.25 28% Medicare _ _ $ 6,362.30 $ 21,793.00 $ 15,430.70 29% Medicare _ _ $ _ $ 22,000.00 $ 22,000.00 0% Compensated Absences $ 1,193.00 $ 15,000.00 $ 8% _ _ _ $ $ - $ - Workers Compensation $ 9,646.00 $ 16,000.00 $ 6,354.00 60% Workers Compensation $ 11,439.00 $ 16,000.00 $ 4,561.00 71% General Liabilii Insurance $ 70,511.92 $ 78,834.00 $ 8,322.08 89%. General Liability Insurance $ 71,827.21 $ 75,080.00 $ 3,252.79 96% Retirement/Pension Exp. $ 251,300.00 $ 251,300.00 $ 100% RetirementlPension Exp. $_ 240,553.00 f$ 240,553.00 $ - 100% Encumbrances $ 520.04 $ 520.04 $ 100% SUBTOTAL $ 612,416.23 $1,203,907.04 $ 577,683.81 51% SUBTOTAL $ 556,630.49 $1,132,922.00 $ 576,291.51 49% GRAND TOTAL $1.463.826.40 $3.661754.04 $2 184.120.64 40% GRAND TOTAL 1 621.72 3 503 565.00 $2 060 943.28 41% CAPTAINS GOLF COURSE COMPARISON REPORT OCTOBER Oct-16 Oct-17 Oct-18 Oct-19 Oct-20 Oct-21 REVENUE MEMBERSHIPS: RESIDENTS-Early $ 299.00 $ 299.00 $ 598.00 $ 638.00 $ 2,345.00 $ - RESIDENTS-Morning $ - $ - $ - $ - $ - $ - RESIDENTS-Twilight $ $ $ 149.00 $ 636.00 $ 167.00 $ - CHARTER NON-RESIDENTS $ $ $ - $ - $ - $ - NON-RESIDENTS $ 798.00 $ 798.00 $ 798.00 $ - $ 2,200.00 $ - NON-RESIDENT TWILIGHT $ - $ 249.00 $ - $ 518.00 $ 272.00 $ 1,400.00 AFP COLLEGIATE $ - $ - $ - $ - $ - $ - AFP JUNIOR $ - $ - $ - $ $ - $ - SUBTOTAL $ 1,097.00 $ 1,346.00 $ 1,545.00 $ 1,792.00 $ 4,984.00 $ 1,400.00 GREEN FEES: 18 HOLE GREEN FEE $ 89,803.00 $ 79,920.02 $ 84,433.01 $ 74,516.03 $ 154,273.77 $ 138,696.00 TWILIGHT GREEN FEES $ 12,243.00 $ 16,885.00 $ 13,641.00 $ 10,929.00 $ 26,114.00 $ 19,877.69 BACK 9 GREEN FEES $ 1,820.00 $ 2,796.00 $ 3,762.00 $ 2,990.00 $ 6,324.95 $ 9,435.25 ADVANCED RESERVATIONS $ 27,055.20 $ 25,557.20 $ 18,586.00 $ 21,692.40 $ 8,253.70 $ 9,010.40 SUBTOTAL $ 130,921.20 $ 125,158.22 $ 120,422.01 $ 110,127.43 $ 194,966.42 $ 177,019.34 CARTS: 18 HOLE CART $ 47,660.24 $ 45,072.97 $ 40,345.39 $ 36,273.26 $ 71,025.37 $ 62,784.71 9 HOLE CART $ 8,620.48 $ 10,102.78 $ 9,083.81 $ 7,393.24 $ 15,974.63 $ 12,145.87 SUBTOTAL $ 56,280.72 $ 55,175.75 $ 49,429.20 $ 43,666.50 $ 87,000.00 $ 74,930.58 DRIVING RANGE $ 6,400.00 $ 8,684.00 $ 8,491.00 $ 5,995.00 $ 15,337.00 $ 11,920.00 PULL CARTS $ 430.15 $ 682.59 $ 621.34 $ 503.76 $ 674.79 $ 124.29 SNACK BAR RENT $ 7,500.00 $ 8,500.00 $ 5,000.00 $ 5,000.00 $ - $ 5,000.00 GIFT CERTIFICATES $ (1,802.03) $ (3,383.02) $ (1,286.07) $ (1,617.95) $ (3,490.40) $ (1,889.76) CREDIT BOOK $ (1,566.62) $ (1,414.07) $ (157.53) $ (1,538.75) $ 1,927.02 $ 2,097.15 PRO SHOP SALES $ 20,010.92 $ 20,342.39 $ 21,471.82 $ 18,683.82 $ 26,325.45 $ 17,917.11 MISC.SALES $ - $ - $ - $ - $ - $ 625.96 SUBTOTAL $ 30,972.42 $ 33,411.89 $ 34,140.56 $ 27,025.88 $ 40,773.86 $ 35,794.75 TOTAL REVENUE $ 219,271.34 $ 215,091.86 $ 205,536.77 $ 182,611.81 $ 327,724.28 $ 289,144.67 CAPTAINS GOLF COURSE COMPARISON REPORT CALENDAR YEAR THROUGH OCTOBER ( 10 months ) YEAR 2016 YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 REVENUE MEMBERSHIPS: RESIDENTS-Early $ 290,914.00 $ 280,578.00 $ 292,078.85 $ 319,332.00 $ 334,908.02 $ 283,150.00 RESIDENTS-Morning $ 214,750.00 $ 235,045.00 $ 215,091.99 $ 216,176.45 $ 194,268.00 $ 167,045.70 RESIDENTS-Twilight $ 35,820.00 $ 36,157.00 $ 45,537.00 $ 52,520.33 $ 65,166.00 $ 52,651.00 CHARTER NON-RESIDENTS $ 6,590.00 $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 NON-RESIDENTS $ 318,788.00 $ 326,429.00 $ 321,313.00 $ 338,696.00 $ 371,623.00 $ 412,078.00 NON-RESIDENT TWILIGHT $ 21,911.00 $ 24,193.00 $ 42,579.00 $ 43,799.00 $ 70,105.00 $ 73,048.00 COLLEGIATE $ 4,350.00 $ 4,630.00 $ 5,500.00 $ 8,386.00 $ 21,322.00 $ 19,993.00 JUNIORS $ 5,300.00 $ 3,756.00 $ 3,730.00 $ 4,830.00 $ 6,456.00 $ 5,464.00 SUBTOTAL $ 898,423.00 $ 917,444.00 $ 932,724.84 $ 990,979.78 $ 1,069,928.02 $ 1,021,029.70 GREEN FEES: 18 HOLE GREEN FEE $1,368,478.74 $1,283,759.51 $ 1,347,612.34 $ 1,371,783.10 $ 1,445,197.52 $ 1,561,925.95 TWILIGHT GREEN FEES $ 145,701.35 $ 149,251.00 $ 150,357.20 $ 163,907.30 $ 214,637.88 $ 212,215.89 BACK 9 GREEN FEES $ 55,896.00 $ 63,464.05 $ 70,963.04 $ 82,038.95 $ 94,847.95 $ 148,891.25 ADVANCED RESERVATIONS $ 143,625.65 $ 129,851.34 $ 120,820.20 $ 120,668.00 $ 36,993.40 $ 49,255.10 SUBTOTAL $1,713,701.74 $1,626,325.90 $ 1,689,752.78 $ 1,738,397.35 $ 1,791,676.75 $ 1,972,288.19 CARTS: 18 HOLE CART $ 532,068.27 $ 493,282.70 $ 517,255.13 $ 494,528.12 $ 498,375.83 $ 607,956.90 9 HOLE CART $ 98,534.35 $ 100,643.74 $ 112,260.30 $ 109,841.11 $ 120,998.05 $ 134,819.12 SUBTOTAL $ 630,602.62 $ 593,926.44 $ 629,515.43 $ 604,369.23 $ 619,373.88 $ 742,776.02 DRIVING RANGE $ 115,169.50 $ 121,089.00 $ 120,960.80 $ 133,814.00 $ 136,990.00 $ 161,406.00 PULL CARTS $ 6,732.22 $ 7,971.94 $ 8,062.54 $ 7,598.93 $ 8,086.36 $ 5,229.24 SNACK BAR RENT $ 43,500.00 $ 48,500.00 $ 28,500.00 $ 30,451.58 $ 10,000.00 $ 20,000.00 GIFT CERTIFICATES $ (18,023.45) $ (13,512.74) $ (17,428.76) $ (19,987.52) $ (19,940.98) $ (10,551.27) CREDIT BOOK $ 15,871.78 $ 10,804.53 $ 1,631.63 $ 4,300.41 $ 5,635.09 $ 21,139.42 PRO SHOP SALES $ 274,225.25 $ 249,648.47 $ 263,227.79 $ 254,591.32 $ 174,922.92 $ 251,108.76 MISC.SALES $ - $ - $ - $ - $ - $ 6,130.46 SUBTOTAL $ 437,475.30 $ 424,501.20 $ 404,954.00 $ 410,768.72 $ 315,693.39 $ 454,462.61 TOTAL REVENUE $3,680,202.66 $3,562,197.54 $ 3,656,947.05 $ 3,744,515.08 $ 3,796,672.04 $ 4,190,556.52 CAPTAINS GOLF COURSE COMPARISON REPORT FISCAL YEAR THROUGH OCTOBER ( 4 months FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 REVENUE MEMBERSHIPS: RESIDENTS-Early $ 12,579.00 $ 9,388.00 $ 17,980.00 $ 12,671.00 $ 23,112.00 $ 7,371.00 RESIDENTS-Morning $ 5,250.00 $ 3,092.00 $ (795.00) $ 3,340.00 $ (793.00) $ 3,390.00 RESIDENTS-Twilight $ 4,033.00 $ 3,134.00 $ 4,487.00 $ 5,432.00 $ 6,362.00 $ 2,808.00 CHARTER NON-RESIDENTS $ - $ - $ - $ - $ - $ - NON-RESIDENTS $ 10,086.00 $ 6,981.00 $ 9,165.00 $ 10,454.00 $ 24,600.00 $ 2,804.00 NON-RESIDENT TWILIGHT $ 747.00 $ 1,981.00 $ 2,154.00 $ 3,108.00 $ 6,764.00 $ 2,800.00 COLLEGIATE $ - $ 515.00 $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00 JUNIORS $ 700.00 $ 720.00 $ 1,085.00 $ 388.00 $ 496.00 $ 584.00 SUBTOTAL $ 33,395.00 $ 25,811.00 $ 34,816.00 $ 36,338.00 $ 61,762.00 $ 20,978.00 GREEN FEES: 18 HOLE GREEN FEE $ 993,766.47 $ 935,789.55 $ 985,469.34 $1,017,415.58 $ 1,265,328.58 $ 1,116,519.49 TWILIGHT GREEN FEES $ 105,823.40 $ 105,876.00 $ 106,621.20 $ 110,736.00 $ 164,866.88 $ 140,257.89 BACK 9 GREEN FEES $ 39,047.00 $ 47,767.20 $ 56,799.04 $ 66,503.00 $ 79,810.95 $ 113,883.25 ADVANCED RESERVATIONS $ 67,284.95 $ 66,006.28 $ 48,587.00 $ 51,785.40 $ 22,791.00 $ 19,568.90 SUBTOTAL $1,205,921.82 $1,155,439.03 $ 1,197,476.58 $1,246,439.98 $ 1,532,797.41 $ 1,390,229.53 CARTS: 18 HOLE CART $ 351,482.99 $ 335,316.22 $ 349,042.31 $ 345,027.00 $ 433,242.92 $ 418,290.63 9 HOLE CART $ 69,719.33 $ 7_1,480.00 $ 80,938.63 $ 84,626.15 $ 98,775.48 $ 89,493.30 SUBTOTAL $ 421,202.32 $ 406,796.22 $ 429,980.94 $ 429,653.15 $ 532,018.40 $ 507,783.93 DRIVING RANGE $ 71,648.50 $ 79,726.00 $ 79,665.00 $ 82,438.00 $ 111,750.00 $ 98,770.00 PULL CARTS $ 5,086.69 $ 6,013.76 $ 5,721.31 $ 5,259.69 $ 6,299.44 $ 3,194.30 SNACK BAR RENT $ 30,000.00 $ 34,000.00 $ 20,000.00 $ 20,000.00 $ 10,000.00 $ 20,000.00 GIFT CERTIFICATES $ (13,831.89) $ (15,907.55) $ (17,869.84) $ (16,148.30) $ (14,456.70) $ (11,963.29) CREDIT BOOK $ 8,308.78 $ 8,728.33 $ (1,419.53) $ 2,575.40 $ 6,151.96 $ 16,753.93 PRO SHOP SALES $ 157,174.75 $ 143,669.85 $ 159,002.01 $ 151,206.81 $ 135,747.22 $ 151,522.56 MISC.SALES $ - $ - $ - $ - $ - $ 6,130.46 SUBTOTAL $ 258,386.83 $ 256,230.39 $ 245,098.95 $ 245,331.60 $ 255,491.92 $ 284,407.96 TOTAL REVENUE $1,918,905.97 $1,844,276.64 $ 1,907,372.47 $1,957,762.73 $ 2,382,069.73 $ 2,203,399.42 MONTH: Oct-21 _ 1 _ I GUESTPLAY MEMBER PLAY GRAND DATE DM_J. 18 1 B-9 _ TWI-LT PP COMP OTHER TOT-GST 18 B-9 TWI-LT TOT-MBR TOTALS COMMENTSANEATHER 1 FRI _ _ 191 15 12 32 - - 250 131 42 47 220 470 Sunny,Nice,70 deg 2 SAT 171, 32 41 47 - - _ 291 _ 142 7 23 172 463 Sunny,Perfect,72 deg 3 SUN 129 8 25 162 130 85 27 242 404 Party Sunny,70 deg, 4 MON_ _ - _ _ - - - 2 2 _ 2 I. Closed,Rain,66 deg 5 TUE 57 5 1 2 65 78 2 19 99 164 Cloudy,Misty,61 deg 6 WED 67 16 11 - _ 144 238. _ _108 54 27 189 427 1 Nice,68 de 7 THU 139- 26 26 8 8 2 183 111 73 28 212 395 Party Sunny,70 dM 8 F9 15 R6 15 17 2 - 190 134_ 36 48 218 -4-08...- Sunny,Nice71_deg 9 SAT 192 28 69 4 293 118 28 23 169 462 1 Sunny,Cool,64 de 10 SUN 149 4 54 4 211 110_ 59 13 182 3931 Cloudy,65 deg _ 11 MON 68 20 11 4 103 161_ _ 98 9 268 371 1 Sunny,68 deg 12 TUE 41 5 7 53_ 87 _ _ 54 14 155 208 Partly Sunny,70 deg 13 WED 85 8 13 3 3 112 91_ _104 15 210 _ 322 Perfect,75 deg 14 THU 65 4 12 28 3 - 112 107 62 22 191 303 Party:Sunny,68 deg 15 FRI 119 24 27 33 2 205 _ 112 46 41 199 404 PaN:Cloudy,67 deq 271.48 16 SAT 240 4 42 10 - - 296 107 17 24 148 444 Party Cloudy,70 deg 17 SUN 66 3 23 12 91 195 63 54 _ 27 144 - 339 1 Sunny PM,65 deg-NEIGA 18 MON 39 8 2 90 139 95 38 11 144 283 Sunny,Cool,58 deg-NEIGA 19 TUE 47 _ 1 14 - - - 62_ 106 23 23 152 214 Party Sunny,62 deg 20 WED 42 _ 4 27 21 - - 94 114 43 41 198 _ 292 Nice,70 deg 21 THU 51 _ 1033 94 99 29 33 161 255 Sun 7070 deg L 22 FRI 113 15 1 61 1 1 190 108 50 42 200 390 Sunny,Beautiful,70 deg 23 SAT 76 17 78 1 16 187 _ 160 28 18 206 393 Nice,Cool,60 deg 24 SUN _ 60 1 40 1 14 115 179 22 37 238 353 Party Sunny,56 deg 25 MON 8 3 _ 1 , - - 12• 14 - 13 27 _ 39 Rain Showers,65 de-, 26 TUE - 4 - - 4 15 8 - 23 27 Cloudy,Rain,65 deg 27 WED - - - - - - - - - - - Closed,Bomb Cyclone 28 TPU j Closed,Bomb Cyclone 29 FRI Closed;Bomb Cyclone •. 30 SAT - - - - - - - - - Closed,Bomb Cyclone 31 SUN 21 3 15 3 - 42 94 24 31 149 191 Pailly Sunny,64 dog TOTALS! 2,392 _283 642 238 18 325 3,898 1,774 1,086 658 4,518 8,416 October-20,02 2,722 160 1,011 88 61 4,042 l 4,025 662 i,435 6,122 10164 October-19 _ 1,477 78 340 85 101 436 2,517 2,197 382_ 635 3,214 5,731 _ October-18. 1,579 101 521 130 166 552 3,049_X351 559 590 3,500 6,5491- - ,549 1 _ October-1� 1,654 93 628 267 110 600 3,352 2,582 813_ _536 3,931 7,283 i. - - October-16 1,714 57 460 315 131 758 3,435 2,438 _663 467 3,568 7_003 1 October-15 1,614 55 577 320 113 670 3,349 2,030 470' 699 3199 6�1 _ October-141 1,649' 38 538 408 133 722 3,468 406 487_ 430 3,323 6,811 October-13 1,695 62 562 346 182 628 3,475 2,739 _fi75 _230 3,644 7,119 October-12: 1,734 106 459 287 163 326 3,075 11 2,343 624 171 3,138 6,213 October-11 1,581 75 405 254 131 522 21968 i 2,479 _ 546 247 3,222 6,190 October-10_ 1,429• 32 423 455 187 622 3,148. 2,752 _586 _142 3,480 6,628 _ October-09 1,345 34 379 330 305 914 3,307 1_ 2,215 _47_5, 432• 3,177 6_429._ ,} October-08 1,627 51 413 445 225 1,073 3,834 2,581 588 361 3,530 7,364 October-07 1,523 58 556 386 250 1,239 4,012 2,782 640 358 3,780 7792 October-06 1,596 116 543 548 191 1,461 4,455 22,933• 657 504 4,094 8,549 October-05 789 159 231 857 98 1,453 3,587 _ 2,185 443 _6193,247 6834- 1 October-04 1,094 150 283 1,188 159 1,496 4,370 2,897 669 386 3,952 8,322. _ 1 October-03 1,174 192 242 1,224 143 1,154 4,129 f 2,822 504 345 3,67f 7,800- October-02 f,286 157 293 1,455 166 805 4,167 71745 501 322 3,568 7,730 October-01 810 201 289 1,977 1`40 953 4.370 3,204 646 293 4,143 8, 3 October-00 770 146 158 2.253 1`44 788 4,259 758 428 214 3,400 7.659 CALENDAR YEAR 2021 PLAY TOTALS _ TOTAL _ GUEST PLAY MEMBER PLAY PLAY 18 hole Back 9 Twilight Guest Back 9 Twilight Member Monthly Member green Prepaids w/mbr green Misc. Play 18 hole play play play Play Totals 1 Play% . January 133 49 93 13 288 1,417 184 340 1,941 2,229 87% February 65 31 27 10 133 511 74 135 720 853 84% March 261 59 243 44 607 1,977 310 723 3,010 3,617 83% April 1,189 139 186 376 99 1,989 2,675 308 915 3,898 5,887 66% may 2,471 110 353 676 194 3,804 4,026 550 1,421 5,997 9,801 61% June 4,304 283 451 1,261 209 6,508 4,409 876 1,580 6,865 13,373 51% July 6,116 52 895 1,817 76 8,956 4,656 1,318 1,558 7,532 16,488 46% August 5,421 17 949 1,525 125 8,037 4,678 1,2531 1,505 7,436 15,473 48% September 2,780 341 556 1,187 63 4,927 3,292 1,112 973 5,377 10,304 52% October 2,392 238 283 642 343 3,898 2,774 1,086 658 4,518 8,416 54% November - - #DIV10! December - - - #DIV10! TOTALS 25,132 1,180 3,812 7,847 1,176 39,147 30,415 7,071 9,808 4A2 -86,441 55% 2020 23,830 531 2,503 8,682 564 36,110 3,240 4,728 11,480 482019 22,138 1,769 2,344 6,082 2,591 34,924 26,234 5,425 6,833 316. 52% 2018 22,289 1,888 2,032 6,112 3,932 36,253 25,608 6,171 6,363 35. 51% 2017 21,905 1,907 1,825 6,534 2,926 35,097 26,477 6,426 5,477 37 52% 2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 418 51% 2015 25,318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48% 2014 23,422 2,405 929 5,885 3,867 36,508 26,145 5,975 3,932 36,052 72,560 50% 2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6,108 3,769 35,E-10-,826 31 49% 2012 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38, 47 51% 2011 23,723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37, 39 51% 2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37, 64 51% 2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,107 3,160 36, 17 48% 2008 23,524 4,582 1,204 5,837 5,816 40,963 25,997 6,959 5,918 38, 37 49% 2007 24,113 4,858 1,177 6,544 6,577 43,269 29,758 7,470 3,353 40, 50 48% 2006 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42, 26 49% 2005 16,577 11,948 2,162 4,601 6,404 41,692 28,879 7,270 4,869 41,018 82,710 50% 2004 16,731 12,074 1,858 4,602 5,472 40,737 30,078 7,250 4,212 41,540 82,277 50% 2003 17,168 12,342 1,912 4,371 5,397 41,190 28,837 6,065 3,800 38,702 79,892 48% 2002 17,705 15,353 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957 85,937 48% 2001 13,280 21,699 1,943 5,034 4,070 46,026 30,163 7,039 1,837 39,039 85,065 46% 2000 1 14,082 18,987 1,779 3,480 2,382 40,710 1 28,967 4,375 2,879 36,221 76,931 47% N o N o o m e o o a o o o a ry S S S $ e m aJ. v o m a S m o m uJ m Qm m N o S e vi acc�c NN md.mn voi�.. n o u+ iria � m^.+N ...� °°.1po .rm `� w a m rmi ry " N nrv .{ .o+ m � ���n.mi m �' —•"ry � mry r m a r d ni NNNNNNNNN -- t-ONNNNNN-------- N ----------- ----------------- 0 POp -- ------ n------- OOO o m O NOO S S , , ' pR .„ „ , , . . , �.onryn m,a S N.. m m o�voiNn.m.a $ C; ro m --------- -————---------—N N 1 ----------- N---------------- N II g S Q $a o 0 o v 0 0 0 0 0 .Qi g g S a ry v .a o . , , . , . , , S m p S m a S S m m tigurvi N u � O� --------- -------------—-- N 2 ----------- ------NNNNNNNNN-N N o O H i0i1 u01 S S o 0 , , , . , , $ O m1.N 0 0 N S O S . , , . . , , . $ m N N moa .4, C GQd e°i6 Aga n $ e 0 --N-----N -—————-—N-----—- - L ----------- -N--N--N----N--NN N S C m S o 0m0 a ti o. 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Uo U) Uo a w m o U c U 0 U c U co Ln 04ci N U) U) rn r) U m rn co >' aM Qo � � Qo Qo _ o = o m m o = o o = 0 0 o � Ln r- Ln co Ln r 1 1 r I 1 r I 1 r 1 I D � M cn � o a M COo cn 0) 00 a E ~ Cl) �jo 0co a) co V j j o j N j m O E o 0 m O O O } a (V O ❑ CV O CV o N a) ZC U Ln -0 - In -0 Ln O LLO O 5)c:> E cn E E d E (q E a U O U U U = M o ti Q - N M 2 \ k C) 2 2 2 2 f A / 12 Q- /> co f (D EL) � ]CCI:) ]14 k -j m U) / / 2 2 >� 2 f F- \ a CO _ / R e o 1c, 3 c 2 \ 2 ƒ m \ a \ \ ]C4 N » _ \ = 2D k - \ 2 k \ a\ O E = t § = / F- �_ e @ g O U) ~ � R ) 0 2 \ E \ 2 to \ \ 2 Q , O � 0 -0 0 - n a f a % ® U © \ U) R Q 2 » $ /2 / \ 2 _0 2 0 2 0 2 = O 2 , Q 2 LLI? § e t a q CO e 00° 2 . u a 2 _ q C 1CM14 » 0 2 0 0 _ E S CI 2 $ / / 0 / \ � ¥ U) # \ � P-O N v m � } Eo Q N _ 'L U Z U a) U) o ori r r N Q W N d' m N H } � i N r r N M Q ❑ Q' LL N� � N OM N — N Q -0co [N � Q ❑ Cn W Z ❑ W ~ � N N Q ❑ W Z) H ](D ],Oq 9C,4 a z 0 9 N rn I m r r N Jay Packett From: Mike Serijan <mike@neiga.org> Sent: Wednesday, October 20, 2021 9:42 AM To: golfcommission@brewster-ma.gov Cc: Jay Packett Subject: NEIGA Thank You and Request Dear Brewster Golf Commission, This is Michael Serijan, Executive Director of the New England Intercollegiate Golf Association. I want to thank you for your continued support of our tournament and that of junior golf. We just completed our 86thAnnual NEIGA Championship,the last 20 of which have been at The Captains.There were many compliments from the players and coaches about the great course conditions. I thanked Jay,Steve and Colin in person for their hard work and help in making this another successful tournament, but I did not get to personally thank the numerous volunteers that came out and braved some chilly weather. The amount of support the Captains volunteers have shown over the years is unmatched in any college tournament anywhere. A lot has changed in the last 20 years for the NEIGH. We've gone from a field of 46 Division I, II, and III schools to now a Division III only tournament. We've tried a couple of ways to get more Division II and Division III teams to participate, but ultimately the team's best chances of getting a NCAA Tournament bid is determined by strength of schedule. When a large Division II tournament was held the same weekend as the NEIGA at Le Moyne University, the remaining DII schools left to play in that tournament with a stronger field. We have started to see the same thing happen with Division III, losing the strong NESCAC schools like Williams, Amherst, Tufts, Middlebury,Trinity, etc. Babson,the winner of this year's NEIGH, is currently ranked No. 9 in the country and their win actually hurts their standing because of the rest of the field. The NEIGA Executive Board is looking to do everything we can to make the NEIGA the strongest field tournament in New England. One thing we are looking to change is our bylaw of only inviting teams from New England by aligning with the NCAA's region and making this the Northeast Intercollegiate Golf Association which will pull teams from New York and part of New Jersey. Those schools, like the NESCAC schools, won't participate unless we have a Saturday/Sunday tournament. Most schools have a strict policy that doesn't allow the student-athletes to miss school and those schools that are currently in our field struggle to get their best players to miss class. I know we've made a request in the past for Saturday/Sunday, but this request is a little different. We would limit the field to 24 men's teams(this year we had 16, down from 23 in 2019). At 24 teams, we can run on only one course like we did this year allowing you to put members and guest-fee players out on the other course each day. The women's side of the tournament is slowly building as more schools begin to sponsor Women's Golf. We are hopeful to grow the women's side up to 8 teams in the next few years. If you would grant us a Saturday/Sunday, I would need 5- 10 tee times only(4 or less teams = 5 tee times, 5-8 teams= 10 tee times) on the second course. We would ask for times starting around 10:30 or 11:00 on Hole 1, allowing you course access for member and guest fee players before and after that small block. Making this request for Saturday/Sunday times comes with the knowledge that we would need to pay a higher greens fee. We currently pay$45 per player for the two-days (this year 91 players x$45 = $4095). We would guarantee 120 players on the men's side (each team brings 5 players)and we play rain or shine (just not in hurricanes!). 1 Asa golf member in Yarmouth and a year-round employee at Cranberry Valley who sets up the Chelsea tee sheet for the year, I fully understand the impact for member play on the tee sheets. Every year while I work the event, I hear the members at The Captains being so supportive of the collegiate players even though they are not able to get tee times for the better part of each day. We respectfully ask that you consider our request and give us a per player dollar amount needed to make it work. Warmest Regards, Mike Serijan Executive Director New England Intercollegiate Golf Association Mike@neiga.org Sent from my iPhone 2 2022 Golf Outing Proposal I propose that for outside golf outings in 2022 the rates will be as follows: AM shotgun start - $65 per player, inclusive of green fee and cart fee PM shotgun start - $60 per player, inclusive of green fee and cart fee Friday, Saturday and Sunday outings will be at the posted rates for that day These rates are for non Captains Golf Course sponsored events. Any Captains sponsored events that fall on weekends will be at a fee decided by the Director of Operations and the professional staff. ��\\`�pttuutnmllnlnuyri C��1tiS C�l.�, O 9F =3 v mr D �0 �r/i/i/rrI1B11IIIIIIlOtt11�1����"\ 8R$ STEYL TOWN OF BREWSTER Brewster,Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of October 12,2021 Commissioners Present: Anne O'Connell(Chair),Andrea Johnson(Vice-Chair),Rob David,John Kissida,Wyn Morton and David Valcourt Others Present: Jay Packett,Director of Operations,Rob Harris(CCMGA),Donna Potts(9-Hole Women's Assn),Peggy McEvoy(The Friends)and Bill Meehan(Finance Committee Liaison). THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting may be viewed at:http://video.brewster-ma.gov/CablecastPublicSite/show/5672?channel=l Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Peggy McEvoy thanked Colin Walsh and John Kissida for helping with the daffodil planting on Saturday. There were 32 volunteers, 3 new members of The Friends and about 20 people stayed for dinner afterwards. Any information for the bulletin boards can be given to The Friends;the clock has been ordered;there is a meeting of The Friends tomorrow. Jay Packett and Anne O'Connell thanked Peggy McEvoy and John Kissida for their help. Superintendent's Report: • Jay Packett reported on Colin Walsh's behalf it has been good weather for growing grass. The 6 monitoring wells and lysemeters have been installed and will be monitored periodically by Horsley &Whitten. Golf course conditions and upcoming work were noted. Tours of the facilities were given for members of the Finance Committee and Golf Commission and are available for anyone interested. Early ordering is under way. Staff will be less due to seasonal layoffs. Mark Bornas is now in the position of skilled groundsman taking over for Rob Salisbury who was promoted to fill Dwight Wiggins'position. The main pump has been installed and is working flawlessly. Tee work was noted. Discussion followed. 1 Director's report: Course Operations and Concerns: • The financials are ahead of last year as far as the budget is concerned. As reported at the last meeting, some line items have been consolidated. There has been a downward trend this fall as opposed to last fall. Monday through Thursday afternoons have slowed down. September of 2021 is better than any of the previous four years. Figures are ahead for the calendar year. The fiscal year is behind last year, but ahead of the best year pre-covid. Rounds played have dropped in the month of September due to aeration and people leaving. Total average per day for the month of September is 343 rounds per day; October is ahead of last year so far. Kudos to Colin Walsh and the maintenance staff for maintaining the golf course in such great condition. Projections look good even though off- season memberships were not offered. Jay Packett reviewed the most up-to-date future projections. The original capital request to Town Hall was$707,000;the finalized list has been distributed to the Commission. Discussion followed. Anne O'Connell reported the Selectboard unanimously supported the recommendation as presented on the spreadsheet. In answer to Dave Valcourt,there is a beginning plan for in-house improvements which will be broken down into small projects and will not be considered as capital improvements. John Kissida discussed upcoming projects,survey and design, which will require some up-front money. He offered his technical assistance in design as that is his expertise. Regarding the maintenance building study, he suggested if there is a delay,the RFP should be ready to go at the Spring Town Meeting. Discussion followed. Jay Packett reported the NEIGA is interested in holding a Saturday-Sunday event which has been previously requested and will be reconsidered probably at the first meeting in November. Re-Vote on Non-Resident membership limit: John Kissida made a motion,seconded by Rob David,that effective 10/12/2021 The Captains will only accept renewal applications from non-residents of the Town of Brewster. Applications for new non- resident memberships will not be accepted with the exception of new non-resident junior memberships. This freeze will be effective until further notice. Discussion followed. Motion passed 6-0. Update on Restaurant RFP • Anne O'Connell reported that the RFP for the restaurant has not yet gone out. As of 4 p.m.today the lease has not been signed by Town Counsel. Jay Packett has submitted all necessary information to Town Hall. Anne O'Connell and Jay Packett have on multiple occasions asked for a status report,and Anne O'Connell believes it will be the middle of November before the proposals can be opened. Jay Packett reported on his recent conversation with Donna Kalanick. John Kissida is concerned about a timely presentation of the proposal. Discussion followed. Discuss and possible vote on recommendations related to 2022 Golf Season: • Anne O'Connell reminded the Commission that recommendations will need to go before the Selectboard for final approval. Jay Packett presented recommendations for tee time allocations which include averaging out the capital plan funds for the next ten years and adding that to the denominator. To help offset that,an estimated member cart revenue from the prior fiscal year will be added that will go along with membership revenue. Discussion followed. • Regarding non-resident memberships,Jay Packett stated a waiting list will be available for those inquiring. 2 • Regarding a tiered non-resident membership, Dave Valcourt thinks non-resident members should be privileged to the same policies as resident members. Rob Harris explained the origination of the tiered resident membership system. Discussion followed. • Jay Packett recommends for memberships for the year 2022 a flat increase he shared at the last meeting but with changes to make the percentage increases fairer: For residents,early memberships would be$1,350; morning memberships would be$950;twilight membership would be$585;collegiate membership would be$500;junior membership would be$250. For non- resident members, early memberships would be$2,250;twilight membership would be$1,000; collegiate membership would be$700;junior membership would be$350. Charter non-resident membership would be$1,800. Based on this year's number of members revenue would be $1,691,865. Planning on a 5 per cent reduction over-all,the grand total would be losing shy of $85,000 for a grand total of$1,607,272 which based on this year's numbers would be an increase of $75,207. Discussion followed. Questions and Comments from Associations and Liaisons: • None. Review and approve minutes: A motion was made by John Kissida, seconded by Andrea Johnson,to approve the minutes of 9/13/2021 as written. Motion passed 6-0. A motion was made by John Kissida, seconded by Wyn Morton,to approve the minutes of 9/14/2021 as corrected. Motion passed 6-0. A motion was made by John Kissida, seconded by Rob David,to approve the minutes of 9/28/2021 as written. Motion passed 5-0 with one abstention. Future agenda items and meetings: • Recommendations for 2022 golf season. • Rates for daily fee players. • Changes to association requirements. A motion to adj ourn was made by Wyn Morton, seconded by Andrea Johnson,to adj ourn the meeting. Motion passed 6-0. The meeting was adjourned at 5:57 pm. Respectfully submitted, Dorothy Vesperman Department Assistant 3 \\\\`��ttautttmtturrrrrruipri�i�i�i Q�P�NS Gp�� ,. F `� �O =�ak O/fELD„pBF'n� /�% F FC R Op��D ntta��oo"� BREw^�r�R TOWN OF BREWSTER Brewster,Massachusetts 02631 (508)896-3701 GOLF COMMISSION Minutes of October 26,2021 Commissioners Present: Anne O'Connell(Chair),Andrea Johnson(Vice-Chair),Rob David,John Kissida,Wyn Morton,Jeff Odell, and David Valcourt Others Present: Jay Packett,Director of Operations; Colin Walsh, Golf Course Superintendent;Donna Potts(9-Hole Women's Assn);Bill Meehan(Finance Committee Liaison); Rob Harris(CCMGA);Dave Whitney(CCMGA)and Peggy McEvoy(Friends of The Captains) THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting may be viewed at: http://video.brewster-ma.gov/CablecastPublicSite/show/5700?channel=l Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Public Comment: • Peggy McEvoy reported the clock is in,more donations have been received,the website will eventually be linked to The Captains website. There is a logo contest going on.Hopefully the tournament will be scheduled for June 12. Course Operations Questions and Concerns: • None. Update on Restaurant RFP: • Anne O'Connell reported that as required for municipalities notice for the RFP was published in the Mass Central Register on October 20 and in The Cape Codder on October 22 and will again be published on October 29. An updated addendum to the RFP was released this morning. Questions from bidders are due November 10 with a proposal deadline of Friday,November 19. Notice of award will be issued by December 3. Discuss and possible vote on recommendations related to 2022 golf season: • Jay Packett recommends no increase in fees for cart fees. • Jeff Odell made a motion, seconded by John Kissida,that the commission recommend no change 1 in cart fees for the 2022 golf season. Motion passed 7-0. • Currently, if members of the 18-hole women's association and the men's association want to play during the months of July and August,they must be early fee players. Anne O'Connell recommends this requirement be removed;Jay Packett is in favor. Discussion followed. • Jeff Odell made a motion, seconded by Andrea Johnson,that the commission recommend allowing morning members to play before 9 'clock during the restricted times only in the association block time events. Motion passed 6-0 with one abstention. • Regarding daily fee players and green fees,Jay Packett presented his recommendations which are included in this meeting's packet. Discussion followed. • Jeff Odell made a motion, seconded by Rob David,that the commission recommend the 2022 daily fee rates as proposed by Jay Packett's chart submitted this evening. Motion passed 7-0. • Regarding changes to non-resident memberships: Dave Valcourt spoke about tiered resident memberships; John Kissida presented his view of tiered non-resident memberships. Discussion followed. This item will be discussed at a future meeting. • Flat rate membership increases as previously presented by Jay Packett were discussed. Dave Valcourt referred to fee increases as presented by the NGF. Jay Packett discussed morning and early morning rates,collegiate memberships and junior memberships. Discussion followed. Rob Harris reported receiving an email from the NGF regarding rate increases and will forward a copy to the commissioners;he suggested a survey proposal be made to the membership regarding the changes in rates and categories.Wynn Morton suggested adhering more to the proposals presented by the NGF. John Kissida suggested determining the cost per play for the membership and again reviewing morning memberships. Anne O'Connell referred to upcoming capital needs, starting to put 20 per cent of the operating budget aside and attempting to take pressure off early- morning tee times. Jay Packett reviewed the 3 per cent increase and possible increases in merchandise purchased by the golf course. Anne O'Connell reported Peter Lombardi and Donna Kalanick will be at the November 9 meeting. Group Outings: • In answer to Rob David's questions,Jay Packett discussed rates for group outings and recommends an increase of$5 per player,bringing the outing rate to$60 per player. Discussion followed. Questions and comments from Associations and Liaisons: • Bill Meehan believes the golf operation should be an enterprise account and will assist the commission in any way he can. • Rob Hams and Dave Whitney commented on the meeting. Topics the Chair did not reasonably anticipate: • Status of the solar project. Jay Packett reported the driving range is up and running; he does not have a definitive answer as to the schedule of payments but will have this information for the next meeting. The fence surrounding the electrical pad has been completed in the Starboard parking area. There will be an article in the fall town warrant,to be signed off by the Town, allowing Eversource to put up their poles and maintain them for the life of the lease;this should get the system up and running by the end of the year. • Anne O'Connell reported the Selectboard and the Finance Committee have endorsed the projects requests. • Jay Packett reported that at the fall town meeting there will be a special appropriation brought 2 forward allowing the golf department to hire a full-time custodial/maintenance person who will oversee usual custodial duties and some maintenance repairs. Regarding the status of the administrative assistant ,hopefully resumes will be in by the end of November and someone will be hired by the beginning of 2022. Future agenda items and meetings (11/9, 11/23): 11/9—Peter Lombardi and Donna Kalanick Membership rate increases 11/23—Calendar Group outing rates A motion was made by Andrea Johnson, seconded by John Kissida,to adjourn the meeting. Motion passed 7-0. The meeting was adjourned at 6:00 p.m. Respectfully submitted, Dorothy Vesperman Department Assistant 3