HomeMy Public PortalAbout2010-23 Authorizing the purchase of equipment and related services for Mobile Fire Inspection Program for the VKB Fire DeptRESOLUTION NO. 2010-23
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF
THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, CONCERNING PURCHASE OF
EQUIPMENT AND RELATED SERVICES FOR MOBILE
FIRE INSPECTION PROGRAM FOR THE VILLAGE OF
KEY BISCAYNE FIRE RESCUE DEPARTMENT;
AUTHORIZING VILLAGE MANAGER TO COMPLETE
PURCHASE OF EQUIPMENT AND SERVICES; PROVIDING
FOR EFFECTIVE DATE.
WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires
to authorize the expenditure of Village funds for the purchase of equipment and related services for
the Mobile Fire Inspection Solution Mobile Eyes Program (the equipment and services are
collectively referred to as the "Program Equipment") for the Village of Key Biscayne Fire Rescue
Department; and
WHEREAS, the Village Council desires to enter into a purchase transaction with
TradeMaster, Inc. ("TradeMaster"), as to MobileEyes software, hardware and training, and with
Insight Public Sector ("Insight"), as to necessary hardware and incidental software, all for the
purchase of the Program Equipment, as further described in the attached TradeMaster Proposal and
Insight Quotation; and
WHEREAS, the Village Council finds, upon advice from the Village Attorney, that further
competitive bidding may be waived by the Council since the fairness of the price offered has been
confirmed via comparison to the City of Coral Gables and City of Hialeah Fire Departments'
purchases (which use the MobileEyes program), and the circumstance that the need to move forward
expeditiously with the purchase renders formal competitive bidding impractical pursuant to Village
Code Section 2-85; and
WHEREAS, the Village Council hereby waives formal competitive bidding for the purchase
of the Program Equipment and finds that it is in the best interest of the Village to proceed as
indicated in this Resolution.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL
OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted
and confirmed.
Section 2. Purchase Authorized, Specification of Funds. That the acquisition of the
Program Equipment is hereby approved and authorized, subject to the restriction that the total cost
of the purchase of the Program Equipment and related training for Fire Rescue Department personnel
shall not exceed $31,500.00. The funding source shall be that which is indicated in the Village
Manager's memorandum which accompanies this Resolution.
Section 3. Implementation. That the Village Manager is hereby authorized to take any
and all action necessary to implement the purposes of this Resolution, and is authorized to sign any
necessary purchase agreements, subject to the approval of the Village Attorney as to form and legal
sufficiency.
Section 4. Effective Date. That this Resolution shall be effective immediately upon
adoption hereof.
PASSED AND ADOPTED this 22nd day of June 2010.
2
MAYOR ROBERT L. VERNON
ATTEST:
ici Z4/QA9
CONCHITA H. ALVAREZ, MMC, VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIE
VILLAGE A 0
3
MEMORANDUM
VILLAGE OF KEY BISCAYNE
Village Council
Robert L. Vernon, Mayor
Enrique Garcia, Vice Mayor
Michael W. Davey DATE:
Robert Gusman
Michael E. Kelly
Jorge E. Mendia
Thomas Thornton
TO:
FROM:
Village Manager
Genaro "Chip" Iglesias R E :
RECOMMENDATION
Office of the Village Manager
June 14, 2010
Honorable Mayor and Members of the Village Council
Genaro "Chip" Iglesias, Village Manager 4147 ht
Purchase of Mobile Fire Inspection Solution MobileEyes
It is being recommended that the Village Council approve the attached Resolution for
the purchase of the MobileEyes mobile fire inspection program. MobileEyes runs on
tablet PC's and includes handwriting recognition capabilities that make note -taking as
easy as writing on a yellow pad, the ability to easily access all required fire inspection
and building codes and will enhance the Fire Departments plans and systems review
process as well as the permitting process for all types of events.
BACKGROUND
In October of 2009, the Fire Rescue Department, due to budgetary constraints,
reassigned personnel and functional responsibility from Staff personnel (40 hour work
week) to Shift personnel (24 hour on duty work schedule).
One of the areas impacted was the Office of Fire Prevention. This Office had the
responsibility of co -coordinating life safety inspections in existing facilities as well as
buildings under construction, plans review for new project as well as renovations to
existing properties and life safety and fine code enforcement. The reassignment of
personnel resulted in spreading out these responsibilities to the three on duty shifts.
The mobile fire inspection solution that the Fire Department is requesting approval for
will help the Department accomplish the following:
• Increase the number, accuracy and timeliness of inspections.
• Eliminate paper from the inspection process.
• Get code violations corrected faster.
• Enable Department personnel to deliver the inspection report to the responsible party
immediately upon completion of the inspection.
88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936
MISSION STATEMENT. "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT."
www.keybiscayne.fl.gov
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