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HomeMy Public PortalAboutFlowchart For Joint Committee AppointmentsJoint Bds Appt Policy; FINAL Oct. 28 4 FLOWCHART: SELECT BOARD JOINT APPOINTMENT PROCESS FOR ELECTED COMMITTEE VACANCIES APPLICATION: Applicants submit applications to TA Office. APPLICATION INTAKE & INITIAL REVIEW: TA reviews applications for completeness; forwards to Town Clerk. ELIGIBILITY CONFIRMATION: Town Clerk confirms applicant’s voter status and eligibility for appointment; returns application to Town Administration. ADVERTISING: Town Administration (TA) advertises committee vacancies. APPLICABILITY: This process applies to appointments to vacancies on these public bodies where the Select Board and the committee with a vacancy jointly vote to appoint:  Board of Health  Housing Authority  Brewster School Committee  Nauset Regional School Committee - Brewster seats  Old Kings Highway Historic District Committee  Planning Board  Recreation Committee NOTICE OF PROPOSED APPOINTMENT (MEETING #1)  Application materials are included in Select Board meeting packet and meeting packet of committee experiencing the vacancy at least one week prior to joint meeting deliberation and vote. JOINT DELIBERATION AND VOTE (MEETING #2)  Select Board and committee experiencing the vacancy meet jointly to deliberate and vote.  Simple majority of all officers entitled to vote determines outcome. NOTIFICATION: Applicant and Town Clerk are notified of appointment. SWEARING IN Applicant sworn in by Town Clerk and Committee service begins. APPLICANT IS APPOINTED APPLICANT NOT APPOINTED NOTIFICATION. Other vacancies may be considered & application kept on file.