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HomeMy Public PortalAboutSelect Board -- 2021-11-01 Minutes \\\ � sN /i/io� Office of: Town of Brewster Select Board aaetoea9 II,9 �G S<2 yQa 1§14 2198 Main Street Town Administrator T "m Brewster, MA 02631 = 1898 o a = Phone : ( 508) 896 =3701 cog Fax : '( 508 ) 896- 8089 �� OOfl P Ofi � Off\\\\\ .,.,.,',,. MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : November 1, 2021 TIME : 6 : 00 PM PLACE : Remote Participation REMOTE PARTICIPANTS : Vice Chair Whitney, Selectperson Chaffee, Selectperson Hoffmann , Selectperson Chatelain , Town Administrator Peter Lombardi , Assistant Town Administrator Donna Kalinick, Pat Hughes, Charlie Sumner, Steve Koppel , Chief Robert Moran ABSENT ; Chair Bingham Call to Order & Declaration of a Quorum Meeting Participation Statement and Recording Statement Vice Chair Whitney called the meeting to order at 6 : OOpm . A quorum was declared , and all Select Board members present were announced . Vice Chair Whitney read the meeting participation and recording statements . Public Announcements and Comment : Faythe Ellis, Chair of Community Preservation Committee ( CPC ) , highlighted an upcoming virtual public forum on November 10th at 4pm . The public forum is to allow residents the opportunity to provide their thoughts on what should be priority for the CPC funds . In the next five years, it is estimated that the Community Preservation Act will generate $ 6 . 7M . The forum is part of the Town' s broader effort in creating a new 5 -year plan that will identify the communities' priorities for allocation of Community Preservation Act funds, this may lead to changes in the current allocation formula . The Community Preservation Act is a state law designed to help plan ahead for sustainable growth . Brewster initially adopted this act in 2005, the act allows Towns to levy a community wide property tax surcharge up to 3 % for the purpose for creating a local Community Preservation fund that qualifies for state matching funds . Funds must be used to acquire and protect open space , build and rehabilitate parks, playgrounds and recreational fields, create and preserve community housing, and preserve historic buildings and resources . The completed plan will act as a guide for the Community Preservation Committee when deciding on funding priorities and specific projects to recommend at Town Meeting for appropriation . The online event is free and open to the public, the team will provide an overview of the project and lead participants through interactive live online activities so people can share their insights about the needs, challenges and opportunities regarding open space, housing, recreation and historic preservation . Select Board Announcements and Liaison Reports Selectperson Hoffmann shared that the Vision Committee is working towards the local comprehensive plan development and will be working towards public outreach for this new process . Also, the Brewster school Committee has put out their timeline for in house budget season , this is part of their plan . BoS 11 . 01 . 2021 www . brewster- ma . gov Page 1 of 11 Doc ID : 4750efle932ab25e23cd3b5lc03abb5028f6f27a V01 I I 11111111 �\\\�\pov I. W Town of Brewster Office of: 'f" 0 0* 2198 Main Street Select Board 4` z Town dministrator Brewster, MA 02631 = 1898 0 > o Phonem. (508) 896=3701 Fax@ ( 508) 896 =8089 Town Administrator's Rei3ort Mr . Lombardi stated that ' there have been no major changes or news to report, we continue to see a handful of new cases each week in Brewster . Regarding the s 0 ignificant storm last week, there was a lot of impact across the commu,nity and Town services, including the Library, Golf Course and Recycling Center that lasted throughout the weekend . Generally speaking, Brewster falred relatively well compared to other Towns on Cape in terms to our peak power outages, on Wednesday morning the peak was with 60% of town without power , Pow er was fully restored by midday on Saturday and there were a lot of trees down throughout Town . Mr . Lombardi commended Chief Moran on an outstanding job, as usual he was proactive, progressive, and used the annual tabletop exercise to help when these events happen . The packet will show a sampling of some of the Town damage to our beach landings and parks . The Captains golf course had extensive tree damages Starboard opened on Sunday , For the Water Department, Town meeting appropriated just under $ 700, 000 to install emergency generators for the wells, all wells were without power for several days and well 6 was on generator, this highlights the benefits of these capital projects , Town Hall was able to open up to residents on Friday for a warming/charging station . Mr. Lombardi pointed out the Incredible coordination across departments and the great teamwork, especially by our Public Safety Team ( Fire, Police and DPW ) and other departments that worked long hours , Selectperson Chaffee asked if there was any reported damage at the Cape Cod Sea Ca I mps properties , Mr. 6 0 Lombardi responded that there were about 15 trees down, they are lining up a contractor . There is no i significant concern , and we anticipate all work should be done before the Town takes ownership . Vice Chair Whitney added that the crew at the golf course did an excellent job with clean up . Consent Agenda I Vice Chair Whitney amended the Fee Waiver Requests for Post�Storm Residential Brush Disposal to have an end date of Sunday, November 7, 20216 Meeting Minuteso October 18, 2021 Appointmentse F . Davis Walters � Building Commissioner & Water Quality Review Committee Fee Wavier Requests@ Post�Storm Residential Brush Disposal at Recycling Centeri Glynn Electric for Brewster Woods Electrical Permits Facility Use Applications : Brewster Conservation Trust, Guided Trail Walks First Amendment to Intergovernmental Services Agreement with Cape and Vineyard Electric Cooperative, Inc . regarding Solar Facilities at 198 Commerce Park Road I Selectperson Chatelain moved the consent agenda for November 1, 2021 as amended , Selectperson Chaffee second . A roll call vote was taken . Selectperson Hoffmann "yes, Selectperson Chatelain �yes, Selectperson Chaffee �yes, Vice Chair Whltney�yes , The Board vote was 4�Yes, O " No . BoS 11 . 01 , 2021 www . brewster" ma . gov Page 2 of 11 Doc ID : 4750efl e932ab25e23cd3b51 c03abb5O28f6f27a � �/i//iiia office of: F Town of Brewster Select Board 04 02198 Bh � �s 0 0 0 9F � 2198 Main Street Town Administrator Brewster, MA 02631 = 1898 o 0 Phone : ( 508) 896 =3701 Fax : ( 508) 896 = 8089 8//%innmiliamiui60, i�a��a��`�o�°`�\\ Discuss and Vote to Accept and Execute Bond and Short-Term Note Bids for Cape Cod Sea Camps Land Acquisitions Mr . Lombardi provided some background ; prior to issuing the debt Town Administration and the entire Finance Team had a call with S & P for bond rating . Noting this is the first time the Town has issued this kind of debt in a good number of years . Following their review, we received news last Tuesday that we have retained our AAA bond rating, this goes to all the great work that has been done in the past several years . The AAA rating was determined based on a strong economy, strong budgetary performance and strong financial management under unprecedent circumstances in the past couple of years with the pandemic . Our strong budgetflexibility and liquidity based on the work done on building reserve and managing debt was recognized . Mr . Lombardi acknowledged all the work over the past several years from the Finance Team , this lends credence to the collaboration and work ethic of that team . Mr . Lombardi personally thanked Mimi Bernardo , Lisa Vitale, Donna Kalinick and Jim Gallagher, as well as the Select Board for their leadership and support in adopting the policies and working with the Town during challenging times . Results of the debt issuance issued last Wednesday was $ 24M in total , long term 3 -year level debt taxable issuance for Bay Property and a separate $ 4M bond anticipation note , short term debt for the Long Pond acquisition . The winning bid included a premium of a little over $ 200, 000 netted at $ 190 , 000 after the issuance costs were covered , which lead to a reduction in the amount of debt issued , more like $ 19 . 8M . The interest rate came in at 2 . 84%, almost a half percent less than what was projected . Generally speaking, because it is taxable debt, it is about a . 25 % higher rate than if we had issued as exempt, but we wanted to maintain flexibility in working with private partner organizations on the Bay property . The net effects is that there is almost $ 2M less in total debt that the Town will have to cover from what we projected after the premium and interest rate is applied . Tax rate impact is . 23 $ per $ 1, 000, we projected . 25 $ per $ 1 , 000 ; there is an incremental lower annual tax impact to property owners . Following the vote tonight, funds will be available on November 10th . Mr . Lombardi acknowledged Lynn Welch from Uni Bank who has been really helpful in guiding us through a complicated process . Selectperson Chatelain moved to accept the bid from Robert W . Baird & Co . for the $ 19, 810 , 000 Land Acquisition Bonds dated November 10, 2021 and maturing November 1, 2022 through 2051 , inclusive, at a price of $ 20, 099 , 256 . 20 for which the detailed maturities and coupons will be included in the text of the Select Board ' s minutes , Further voted to accept the bid from Piper Sandler & Co for the $ 3 , 990, 000 Land Acquisition Bond Anticipation Notes dated November 10, 2021 and maturing November 10, 2022 at a price of $ 4, 016, 453 . 70 . The Board further affirms the additional votes referenced in bond counsel ' s Form of Votes, for which the full text of the votes will be incorporated into the Select Board meeting minutes . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes , Vice Chair Whitney-yes , The Board vote was 4-Yes , 0 - No , BoS 11 . 01 . 2021 www. brewsterwma . gov Page 3 of 11 Doc ID : 4750ef1e932ab25e23cd3b51c03abb5028f6f27a WSTF''%,; 'Town of Brewster Office of: Select Board 2198 Main Street Town Administrator ` 3 9 n = Brewster, MA 026314898 o Phone : ( 508) 896=3701 co r = p pp Fax : ( 508) 896 =8089 NFB APon ////llllllll l I I I I I I I I I IU11U\\\0\\ FULL VOTE OF THE SELECT BOARD I , the Clerk of the Select Board of the Town of Brewster, Massachusetts ( the Iown " ) , certify that at a meeting of the board held November 1 , 2021, of which meeting all members of the board were duly notified and at which a quorum was present, the following votes were unanimously passed , all of which appear upon the official record of the board in my custody : Voted : that the sale of the $ 19, 810, 000 General Obligation Land Acquisition Bonds — Unlimited Tax ( Subject to Federal and Massachusetts Income Taxation ) of the Town dated November 10, 2021 (the " Bonds" ) , to Robert W . Baird & Co . , Inc . at the price of $ 20, 099, 256 . 20 and accrued interest, if any, is hereby approved and confirmed . The Bonds shall be payable on November 1 of the years and in the principal amounts and bear interest at the respective rates, as follows : Interest Interest Year Amount Rate Year Amount Rate 2022 $ 395 , 000 5 . 00% 2034 $ 610, 000 2 . 30% 2023 400, 000 5 . 00 2035 625 , 000 2 . 40 2024 420, 000 5 . 00 2036 640, 000 2 . 50 2025 440, 000 5 . 00 2037 655 , 000 2 . 55 2026 465 , 000 5 . 00 2038 675, 000 2 . 60 2027 485 , 000 5 . 00 2039 690, 000 2 . 65 2028 510, 000 5 . 00 2040 710, 000 2 . 70 2029 535 , 000 5 . 00 2041 725, 000 2 . 75 2030 565 , 000 2 . 00 2043 11515 , 000 2 . 80 2031 575 , 000 2 . 00 2046 21435 , 000 2485 2032 585 , 000 2 . 10 2051 41555 , 000 2 . 90 2033 600, 000 2 . 20 Further Voted : that the Bonds maturing on November 1, 2043 , November 1 , 2046 and November 1, 2051 ( each a "Term Bond " ) shall be subject to mandatory redemption or mature as follows : Term Bond due November 1 2043 Year Amount 2042 $ 745, 000 2043 * 770, 000 * Final Maturity BoS 11 . 01 . 2021 www . brewster- ma . gov Page 4 of 11 Doc ID : 4750ef1e932ab25e23cd3b51c03abb5028f6f27a oz Office Office of: 00F 's Town of Brewster � Select Board $ Q � Aa � + � 2198 Main Street Town Administrator Brewster, MA 026314898 p a = Phone: ( 508) 896- 3701 Fax : ( 508) 896- 8089 ALI 00 ////lllllllllllllllll\IQ\\\ Term Bond due November 1 , 2046 Year Amount 2044 $ 790 , 000 2045 810 , 000 2046 * 835 , 000 * Final Maturity Term Bond due November 1 , 2051 Year Amount 2047 $ 860, 000 2048 885 , 000 2049 910, 000 2050 935 , 000 2051 * 965 , 000 * Final Maturity Further Voted , to approve the sale of a $ 3 , 990, 000 1 . 00 percent General Obligation Bond Anticipation Note - Unlimited Tax ( Subject to Federal and Massachusetts Income Taxation ) of the Town dated November 10, 2021, and payable November 10, 2022 ( the " Note" ) , to Piper Sandler & Co . at par and accrued interest, if any, plus a premium of $ 26, 453 . 70 . Further Voted ; that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated October 20, 2021, and a final Official Statement dated October 27, 2021 (the " Official Statement" ) , each in such form as may be approved by the Town Treasurer, be and hereby are ratified , confirmed , approved and adopted . Further Voted : that in connection with the marketing and sale of the Note, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated October 20, 2021, and a final Official Statement dated October 27, 2021, each in such form as may be approved by the Town Treasurer, be and hereby are ratified , confirmed , approved and adopted . Further Voted : that the Bonds shall be subject to redemption , at the option of the Town , upon such terms and conditions as are set forth in the Official Statement . Further Voted ; that the Town Treasurer and the Select Board be , and hereby are , authorized to execute and deliver Continuing and Significant Events disclosure undertakings in compliance with SEC Rule 15c2 - 12 in such forms as may be approved by bond counsel to the Town , which undertakings shall be incorporated by reference in the Bonds and Note, as applicable , for the benefit of the holders of the Bonds and Note from time to time . BoS 11 . 01 . 2021 www . brewster- ma . gov Page 5 of 11 Doc ID : 4750efl e932ab25e23cd3b5l c03abb5028f6f27a \\o\oo�amm IIII 'Town of Brewster office of: F E4UE Bid \� Oji O p 9 , Select Board Q Fs 2198 Main Street Town Administrator a y = Brewster, MA 02631 = 1898 o Phone: ( 508) 896- 3701 Fax : ( 508) 896 - 8089 °�aurnu�uomim���a° Further Voted : that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax- exempt 'Status of the Bonds and Note and to comply with relevant securities laws . Further Voted : that any certificates or documents relating to the Bonds and the Notes ( collectively, the " Documents" ) , may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document; delivery of an executed counterpart of a signature page to a Document by electronic mail in a " . pdf" file or by other electronic transmission shall be as effective as delivery of a manually executed , counterpart signature page to such Document; and electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto„ having the same legal effect as original signatures . Further Voted : that each member of the Select Board , the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them , or any of them , to be necessary or convenient to carry into effect the provisions of the foregoing votes . I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting ( which agenda included the adoption of the above votes ) was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building that the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29 . 03 ( 2 ) ( b ) , at least 48 hours, not including Saturdays, Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting, that no deliberations or decision in connection with the sale of the Bonds or the Note were taken in executive session , all in accordance with G . L . c . 30A, § § 1 &25, as amended . Edw"a 8 6AaL eladn Dated : November 1, 2021 Clerk of the Select Board Status Update on Potential Town Acquisition of Cape Cod Sea Camps Properties & Discuss Preliminary Project Timeline Mr . Lombardi provided the following updates, there is also information provided in the public packet that starts on page 94 . • The Town hasihired River Hawk Environmental to conduct additional site inspections on the Bay Parcel as part of the Town ' s due diligence associated with the acquisition , we expect their phase 2 reports later this week . This firm has also done the initial phase 1 work, which was hired by the Sea BoS 11 . 01 . 2021 www . brewster- ma . gov Page 6 of 11 Doc ID : 4750ef1e932ab25e23cd3b51c03abb5O28f6f27a \\\\\\\\\\\\p\\\\1U111I I I iilllllll/1/l//// ReW 's "'°�% Town of Brewster Office of: p�� e vers a rF Select Board 9m�y'A ; 2198 Main Street Town Administrator Brewster, MA 02631 = 1898 s p y Phone : ( 508) 896 =3701 r Fax : ( 508) 896- 8089 /711111ry11/1111111111M v\11\\0��� Camps . River Hawk Environmental has done a great job in turning these reports around and we are moving along on schedule with the work . • Town Administration is working with Town Counsel on finalization of the title work and looking at a tentative closing date of November 23 , 2021 , deadline is November 30, 2021 . Mr . Lombardi recognized the administrative work going on behind the scenes, and that residents will be eager to get on the property and will want to understand the next steps . Mr . Lombardi offered the following as a general plan : • Starting in November we will be working on a property management plan and should have it in place by the time the Town owns both properties . Town Administration has been working with our insurance provider and the open house planning has taken a fair amount of work . • At Town Meeting in 2 weeks, we will be seeking to re - appropriate $ 185 , 000 in funding from the community center feasibility study to be used for consulting services to support the new Sea Camps comprehensive planning committees that will be formed in the next several months . • We plan to host an open house in December . • There have been some considerable interests from residents in donating funds to help the Town with the acquisition , which will help in reducing the tax impact . Next month we will have a mechanism and announcement for this . • Town Administration and the Select Board will be working on developing and approving charges for the two new committees . • Town staff will begin developing scope of work for consulting services solicitation . Included in packet is a selected works profile from Reed Hilderbrand who may be assisting us in developing the solicitation . Reed Hilderbrand was referred to us from Mass Audubon , they have an extensive and impressive background . A portion of the initial appropriation may be used to have Reed Hilderbrand work with us in developing the scope of work . This is an incredibly important piece , the net results of the work will be in assembling comprehensive plans that will go to Town Meeting for both properties . • In the new year we will be soliciting letters of interest from residents to serve on the new committees . We will then begin the candidate review process ; this will take some time as both committees will be fairly large and we expect a good amount of interest . • In January we will be finalizing the scope of work for consulting services and issuing the solicitation . • February, we will be appointing members to the new committees and selecting a consulting firm ( s ) from the solicitation issued in January . • March , we plan on having the committees hosting their first meetings and working with the consulting firms to begin the process of developing the comprehensive plans , community engagement process and time frames . Mr . Lombardi stated that we also anticipate at this point, the Brewster elementary school ' s consolidation feasibility study will be completed . There will be potential opportunities for a community center, including in the study is to review the Council on Aging property, and the town hall , keeping a macro view on this work . At same time, Mr . Lombardi pointed out that it is important to remember we have two partners on the Long BoS 11 . 01 . 2021 www . brewster- ma . gov Page 7 of 11 Doc ID : 4750efle932ab25e23cd3b5lc03abb5028f6f27a \\o\Q\\U0oAll IIIIII nla�,/op /i oRE WST Town of Brewster once of: R 0 �f Of kk Select Board 2 iQ 2198 Main Street 0, Town Administrator ' y A y Brewster, MA 02631 = 1898 o Phone : (508) 896= 3701 Fax : ( 508) 896 =8089 /////// Pond Property, Brewster Conservation Trust and Mass Audubon , which we will continue to communicate with and work through initial discussion around future uses . There are additional details from Town counsel on page 96 in terms of legal deadlines . Vice Chair Whitney announced that the plan for open house at the Sea Camps is scheduled for Saturday December 11 , 2021 , Selectperson Hoffmann added that the time will be between 10am — 3pm , this will be held as long as there is no threat of a storm , so residents should be ready for weather #or this time of year. Selectperson Hoffmann continued that the open house is to provide an opportunity for the public who invested in these properties . The preliminary plan consists of organized tours which will be open to residents only . Pre - registration will be required , and the tours will be exclusively on the Bay property . The tours will be provided using CCRTA buses and vans ( 1042 passengers each ) , we can accommodate 30 visitors per hour and the tours will last for an hour . We will be able to accommodate up to 600 visitors for the day . Selectperson Hoffmann noted that there will be additional opportunities in the Spring `. for those that cannot attend in December . Continuing that the tour will include the 6 main areas, the main building, dining hall , boat house, beach , pool and art center . Town staff and select committees will be able to view ahead of the open house . Selectperson Hoffmann also requested that residents save any ideas regarding the property for the public engagement process as we develop the comprehensive plans for both properties . Selectperson Chaffee commented this is a really important opportunity and is wondering if 600 spots is going to be sufficient ? She encouraged the Board to consider electronic sign ups and anything over 600 will give us an idea of how many residents are interested and the possibility of adding another tour date . Selectperson Chaffee also suggested calling the tour, the Sea Camps Fall open house to different from anything that will be held in the Spring . Presentation on Association to Preserve Cape Cod ' s Pond Monitoring Program — Pat , Hughes Charlie Sumner, President of the Association to Preserve Cape Cod ( APCC) , Pat Hughes, Vice President of the association and Steven Koppel , the Chair of the development committee joined the meeting . The APCC serves an important role on Cape Cod in a number of environmental issues . One issue is the cyanobacterium monitoring program that has a lot of value to Cape communities . The APCC annual meeting will be held on Nov . 4th at 5pm , all can attend virtually, registration is available on the APCC website . The presentation that is included in the public packet was reviewed by Pat Hughes . She noted that one of the goals of the APCC is to raise public awareness and to improve safety . A key role for the Brewster Ponds Coalition is to motivate change in trying to reduce sources of pollution that are causing cyanobacteria blooms . Ms . Hughes continued that there are ponds throughout the Cape that are priority and with rapid testing, Towns can be provided information quickly and if needed some kind of warning can be posted . The APCC is working at the regional level and the state level to increase financial and professional commitment to rapid testing and acceptance by the regulatory agencies of the protocol, so we can be quick and responsive in regard to the monitoring . There are at least 70 ponds in Brewster, both the Brewster Ponds Coalition and the APCC are sampling about 29 of them , while some others are being sampled by the Department of Environmental Management within Nickerson State Park , Steve Koppel added that the work that the APCC does is based on a rapid test that serves largely as a warning system . These rapid tests detect bacteria at an early stage, allowing Towns to take early and BoS 11 . 01 . 2021 www . brewster- ma . gov Page 8 of 11 Doc ID : 4750ef1e932ab25e23cd3b51c03abb5O28f6f27a AF "' Town of Brewster Office of: Js . �a.E� "EV42 ?P& Select Board 04 FAF 2198 Main Street Town Administrator S m _ Brewster, MA 02631 = 1898 olo ai Phone: ( 508) 896=3701 Fax : ( 508) 896 = 8089 oiiii/iiiiiiimuiiiimo �o`\\o�\\\ appropriate protective measures by alerting the appropriate groups, and produce consistent signage of warnings . Mr . Koppel continued that the technology developed by APCC partners at the University of New Hampshire is approved by the EPA, this is an economic approach to the testing where results are quickly available . The APCC is currently monitoring roughly about a 1/3 of the ponds in Brewster, this is fairly high compared to other to The APCC is looking to increase this number and looking for innovative ways to monitor a larger number of ponds more efficiently . Pat Hughes noted that this is a really important program , in Brewster we are fortunate to work with the Brewster Ponds Coalition as they provide volunteers to complete the monitoring, and the APCC scientist complete the sample analysis and notifies the local health agents . Ms . Hughes noted that this has been challenging for Health Departments as the Mass . Department of Public Health has a different methodology and at present time they do not mesh . Ms . Hughes added that the Cape & Islands Health Agents Coalition and the Mass Department of Public Health , along with the APCC are working together in looking at the methodology, hopefully with guidance from Mass . Department of Public Health , we can be consistent across the board with better coordination and clarification for the Boards of Health . Vice Chair Whitney expressed his thanks to the APPC organization and the Brewster Ponds Coalition for their work they are doing as cyanobacteria is a big problem Cape wide to the health of humans and pets . Mr . Lombardi commented APPC recently was award a $ 150, 000 SNEP grant to work with Brewster and most other Cape Towns on water management around boat ramps . This is an example of the partnerships that we have in place . Mr . Lombardi thanked the APPC for their work, adding that it is not surprising Brewster is on the leading edge of this policy issue. and science . Certainty a lot of time , effort and energy mainly from volunteers, to put Brewster in the best spot to have the best data available . Discuss and Vote on Community Emergency Management Plan - Chief Moran Emergency Management Director Chief Moran joined the meeting, before he discussed the Community Emergency Management Plan ( CEMP ) he reviewed the events of the storm . Chief Moran stated that at the height of the storm about 50% of town was without power and by 12pm on Saturday there were 33 homes still without power, noting that Eversource had a hard time meeting their goal , but they did meet the goal of providing power to 99% to the Town by 12pm on Saturday . Chief Moran noted that there was an Eversource employee assigned to the ECIC at the Fire Department, she did a great job and was professional and showed tenacity in restoring power to the town rapidly . Chief Moran did point out one issue at Wells Court, their power was restored Friday night about 9 : 30pm , however the workers from Eversource and those who dropped off generators were harassed by the tenants . This is something that the Chief and Donna Kalinick will meet about with the Brewster Housing Authority about . Chief Moran noted that the State has sent out damage assessment requests and he is currently working on it with department heads ; the County has to reach a threshold of $ 935, 000 for a FEMA declaration and the State has to meet a threshold of $ 11M in damages, overtime, etc . This is due next Tuesday and will have a BoS 11 . 01 . 2021 www . brewster- ma . gov Page 9 of 11 Doc ID : 4750efle932ab25e23cd3b5lc03abb5028f6f27a \�,pO�p\p\®1R is IS /ip//// o� 'Town of Brewster Office of: 2198 Main Street Select Board i Al 3Np Brewster, MA 026314898 Town Administrator g o _9 y` Phone : (508) 896=3701 Fax : ( 508) 896 -8089 •� � ��_ �_ iia¢ � �� broad estimate of damages, overtime used , vehicle use, etc . Chief Moran noted the personnel in the field ( DPW, Police, Water, Fire, Golf and Natural Resources ) that all contributes to the Town ' s safety . The Town has been working on the CEMP for the past couple of years . This all - hazards plan is used to pre - plan , respond to and have a post review of specific emergency events . The plan is used to identify and assign specifics for department heads and the emergency operations center . Chief Moran noted that the State made it a little bit easier in 2019 by finalizing their own plan and provided a template for communities to use . Brewster had enlisted the aid of a Massachusetts Maritime Academy intern in 2020-2021 to develop the plan, this was then presented to the department heads for review . The plan was then sent to MEMA for review, in which they provided several comments and revisions, but ultimately approved the plan . The plan in the packet shows the comments and suggestions, once approved this will be the final draft . . Mr . Lombardi commented that when reading the plan , it is consistent with the organizational structure of the new Town Charter ( which has not been officially approved at the State level at this time ) . In the plan , the Town Manager is the lead on Emergency Management, noting that nothing changes operationally as Chief Moran ' s roll as Emergency Management Director, Mr . Lombardi pointed out that technically the Select Board had certain responsibilities under state law prior to the Town Charter, this plan, in terms of declaring a local State of Emergency and a few other items have been addressed through the Charter and the CEMP . Vice Chair Whitney asked Chief Moran if he finds value in large scale exercises with multiple towns involved ? Chief Moran responded that there is certainly value in these types of exercises . Adding that in past years, the Town has used Emergency Management Planning Grants, which are received every year, to host tabletop exercises put on by a third party that include regional partners . Chief Moran stated that he has worked with the Water Department to conduct a tabletop exercise presented by the Mass . Maritime students, it was completed about 9 months ago . We are once again working with Mass Maritime to develop another tabletop exercise, Chief Moran noted that the students did an excellent job, this is free to us and allows the grant to be used for other emergency management or training items . Selectperson Chaffee thanked Chief Moran on a highly complex task to take on , noting he has done an expert job with his team . With this plan , our Town will respond effectively . Selectperson Chatelain moved to vote to accept and approve the Community Emergency Management Plan . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Vice Chair Whitney-yes , The Board vote was 4-Yes, 0' No . Review and Vote on Proposed Select Board Policies on Board /Committee Appointments Mr . Lombardi stated that following the last Board meeting, a handful of changes were made based on the collective feedback . The drafts were sent to Town counsel for review, the question on . the application relative to background checks and criminal convictions was stricken due to State Cori regulations . Non - Brewster voters who are appointed to serve on advisory or ad hoc committees will serve as full voting members unless the charges states differently . The clean versions reflect all feedback received from counsel . BoS 11 . 01 . 2021 www . brewster- ma . gov Page 10 of 11 Doc ID : 4750ef1e932ab25e23cd3b51c03abb5028f6f27a \P I I I 11111111ispgiiiOffice of: Town of Brewster �o�` E4oe`a Ba �'Q /�j Select Board o ; °OiS 2198 Main Street Town Administrator 2 = mBrewster, MA 02631 - 1898 i p u Phone : (508 ) 896 - 3701 Fax : ( 508) 896-8089 NOYRPOA t'at 191 ��C 0 ///////////fjygllilllllilltlll\\\\\80, Selectperson Chatelain moved to approve the revised Select Board appointment policy number 6 . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson Chatelain -yes, Selectperson Chaffee -yes, Vice Chair Whitney-yes . The Board vote was 4-Yes , 0- No . Selectperson Chatelain moved to approve the revised Select Board policy number 6A as drafted . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelajn - yes, Selectperson Hoffmann -yes, Vice Chair Whitney-yes , The Board vote was 4-Yes, 0- No . For Your Information ; Mr . Lombardi reminded the group that there was a citizen petition seeking to prohibit hunting in the Punkhorn that went to Town meeting last May, that was recently approved as to form by the Attorney Generals Office, but Town Counsel has opined that since neither the article itself nor the motion structured the article as a bylaw that the effect of the vote was advisory to the Select Board , Conservation Commission and Water Commission , the three public bodies that are responsible for care , custody and control of the properties that comprise the Punkhorn . Last week Conservation Commission adopted their annual hunting policy and voted to continue with their policy that does not permit hunting in the Punkhorn but does permit it on a limited basis in ' a few other locations around Town . Mr . Lombardi noted that there will likely be a citizen ' s petition on this issue at Annual Town Meeting next spring . I Matters Not Reasonably Anticipated by the Chair Selectperson Hoffmann expressed her thanks to our community who came together during the storm . She also acknowledged the Emergency response folks and Town staff who worked tirelessly to get us through . j i Questions from the Media - None Next Meetings - November 15 (Town Meeting ) , November 29 , December 6, and December 20, 2021 Adiournment Selectperson Chatelain moved to adjourn at 7 : 12pm . Selectperson Chaffee second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson Chatelain - yes, Selectperson Chaffee-yes, Vice Chair Whitney-yes . The Board vote was 4=Yes, 0- No . i Respectfully submitted by Erika Mawn , Executive Assistant I 11 / 30 / 2021 Edward 8 Ctia fela;n i Approved . Signed : Date Selectperson Chatelain , Clerk of the Select Board j Accompanying Documents In Packet : Agenda , TA report, Consent Packet, CCSC Bond & Short-Term Note Bids, CCSC Updates and Preliminary I Project Timeline, APCC Presentation, Community Emergency Management Plan, Proposed Select Board Policies on Board/Committee i Appointments, FYI packet . BoS 11 . 01 . 2021 www . brewster- ma . gov Page 11 of 11 1 Doc ID : 4750efle932ab25e23cd3b5lc03abb5028f6f27a I