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Town of Brewster
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MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES
DATE : November 1, 2021
TIME : 6 : 00 PM
PLACE : Remote Participation
REMOTE PARTICIPANTS : Vice Chair Whitney, Selectperson Chaffee, Selectperson Hoffmann , Selectperson
Chatelain , Town Administrator Peter Lombardi , Assistant Town Administrator Donna Kalinick, Pat Hughes,
Charlie Sumner, Steve Koppel , Chief Robert Moran
ABSENT ; Chair Bingham
Call to Order & Declaration of a Quorum Meeting Participation Statement and Recording Statement
Vice Chair Whitney called the meeting to order at 6 : OOpm . A quorum was declared , and all Select Board
members present were announced . Vice Chair Whitney read the meeting participation and recording
statements .
Public Announcements and Comment :
Faythe Ellis, Chair of Community Preservation Committee ( CPC ) , highlighted an upcoming virtual public
forum on November 10th at 4pm . The public forum is to allow residents the opportunity to provide their
thoughts on what should be priority for the CPC funds . In the next five years, it is estimated that the
Community Preservation Act will generate $ 6 . 7M . The forum is part of the Town' s broader effort in creating
a new 5 -year plan that will identify the communities' priorities for allocation of Community Preservation Act
funds, this may lead to changes in the current allocation formula . The Community Preservation Act is a state
law designed to help plan ahead for sustainable growth . Brewster initially adopted this act in 2005, the act
allows Towns to levy a community wide property tax surcharge up to 3 % for the purpose for creating a local
Community Preservation fund that qualifies for state matching funds . Funds must be used to acquire and
protect open space , build and rehabilitate parks, playgrounds and recreational fields, create and preserve
community housing, and preserve historic buildings and resources . The completed plan will act as a guide for
the Community Preservation Committee when deciding on funding priorities and specific projects to
recommend at Town Meeting for appropriation . The online event is free and open to the public, the team
will provide an overview of the project and lead participants through interactive live online activities so
people can share their insights about the needs, challenges and opportunities regarding open space,
housing, recreation and historic preservation .
Select Board Announcements and Liaison Reports
Selectperson Hoffmann shared that the Vision Committee is working towards the local comprehensive plan
development and will be working towards public outreach for this new process . Also, the Brewster school
Committee has put out their timeline for in house budget season , this is part of their plan .
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Town Administrator's Rei3ort
Mr . Lombardi stated that ' there have been no major changes or news to report, we continue to see a handful
of new cases each week in Brewster .
Regarding the s 0 ignificant storm last week, there was a lot of impact across the commu,nity and Town
services, including the Library, Golf Course and Recycling Center that lasted throughout the weekend .
Generally speaking, Brewster falred relatively well compared to other Towns on Cape in terms to our peak
power outages, on Wednesday morning the peak was with 60% of town without power , Pow er was fully
restored by midday on Saturday and there were a lot of trees down throughout Town . Mr . Lombardi
commended Chief Moran on an outstanding job, as usual he was proactive, progressive, and used the annual
tabletop exercise to help when these events happen .
The packet will show a sampling of some of the Town damage to our beach landings and parks . The Captains
golf course had extensive tree damages Starboard opened on Sunday , For the Water Department, Town
meeting appropriated just under $ 700, 000 to install emergency generators for the wells, all wells were
without power for several days and well 6 was on generator, this highlights the benefits of these capital
projects , Town Hall was able to open up to residents on Friday for a warming/charging station . Mr.
Lombardi pointed out the Incredible coordination across departments and the great teamwork, especially by
our Public Safety Team ( Fire, Police and DPW ) and other departments that worked long hours ,
Selectperson Chaffee asked if there was any reported damage at the Cape Cod Sea Ca I mps properties , Mr.
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Lombardi responded that there were about 15 trees down, they are lining up a contractor . There is no
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significant concern , and we anticipate all work should be done before the Town takes ownership . Vice Chair
Whitney added that the crew at the golf course did an excellent job with clean up .
Consent Agenda I
Vice Chair Whitney amended the Fee Waiver Requests for Post�Storm Residential Brush Disposal to have an
end date of Sunday, November 7, 20216
Meeting Minuteso October 18, 2021
Appointmentse F . Davis Walters � Building Commissioner & Water Quality Review Committee
Fee Wavier Requests@ Post�Storm Residential Brush Disposal at Recycling Centeri Glynn Electric for
Brewster Woods Electrical Permits
Facility Use Applications : Brewster Conservation Trust, Guided Trail Walks
First Amendment to Intergovernmental Services Agreement with Cape and Vineyard Electric
Cooperative, Inc . regarding Solar Facilities at 198 Commerce Park Road
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Selectperson Chatelain moved the consent agenda for November 1, 2021 as amended , Selectperson Chaffee
second . A roll call vote was taken . Selectperson Hoffmann "yes, Selectperson Chatelain �yes, Selectperson
Chaffee �yes, Vice Chair Whltney�yes , The Board vote was 4�Yes, O " No .
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Discuss and Vote to Accept and Execute Bond and Short-Term Note Bids for Cape Cod Sea Camps Land
Acquisitions
Mr . Lombardi provided some background ; prior to issuing the debt Town Administration and the entire
Finance Team had a call with S & P for bond rating . Noting this is the first time the Town has issued this kind
of debt in a good number of years . Following their review, we received news last Tuesday that we have
retained our AAA bond rating, this goes to all the great work that has been done in the past several years .
The AAA rating was determined based on a strong economy, strong budgetary performance and strong
financial management under unprecedent circumstances in the past couple of years with the pandemic . Our
strong budgetflexibility and liquidity based on the work done on building reserve and managing debt was
recognized . Mr . Lombardi acknowledged all the work over the past several years from the Finance Team , this
lends credence to the collaboration and work ethic of that team . Mr . Lombardi personally thanked Mimi
Bernardo , Lisa Vitale, Donna Kalinick and Jim Gallagher, as well as the Select Board for their leadership and
support in adopting the policies and working with the Town during challenging times .
Results of the debt issuance issued last Wednesday was $ 24M in total , long term 3 -year level debt taxable
issuance for Bay Property and a separate $ 4M bond anticipation note , short term debt for the Long Pond
acquisition . The winning bid included a premium of a little over $ 200, 000 netted at $ 190 , 000 after the
issuance costs were covered , which lead to a reduction in the amount of debt issued , more like $ 19 . 8M . The
interest rate came in at 2 . 84%, almost a half percent less than what was projected . Generally speaking,
because it is taxable debt, it is about a . 25 % higher rate than if we had issued as exempt, but we wanted to
maintain flexibility in working with private partner organizations on the Bay property . The net effects is that
there is almost $ 2M less in total debt that the Town will have to cover from what we projected after the
premium and interest rate is applied . Tax rate impact is . 23 $ per $ 1, 000, we projected . 25 $ per $ 1 , 000 ; there
is an incremental lower annual tax impact to property owners . Following the vote tonight, funds will be
available on November 10th . Mr . Lombardi acknowledged Lynn Welch from Uni Bank who has been really
helpful in guiding us through a complicated process .
Selectperson Chatelain moved to accept the bid from Robert W . Baird & Co . for the $ 19, 810 , 000 Land
Acquisition Bonds dated November 10, 2021 and maturing November 1, 2022 through 2051 , inclusive, at a
price of $ 20, 099 , 256 . 20 for which the detailed maturities and coupons will be included in the text of the
Select Board ' s minutes , Further voted to accept the bid from Piper Sandler & Co for the $ 3 , 990, 000 Land
Acquisition Bond Anticipation Notes dated November 10, 2021 and maturing November 10, 2022 at a price
of $ 4, 016, 453 . 70 . The Board further affirms the additional votes referenced in bond counsel ' s Form of
Votes, for which the full text of the votes will be incorporated into the Select Board meeting minutes .
Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain -
yes, Selectperson Hoffmann -yes , Vice Chair Whitney-yes , The Board vote was 4-Yes , 0 - No ,
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WSTF''%,; 'Town of Brewster Office of:
Select Board
2198 Main Street
Town Administrator
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FULL VOTE OF THE SELECT BOARD
I , the Clerk of the Select Board of the Town of Brewster, Massachusetts ( the Iown " ) , certify that at a
meeting of the board held November 1 , 2021, of which meeting all members of the board were duly notified
and at which a quorum was present, the following votes were unanimously passed , all of which appear upon
the official record of the board in my custody :
Voted : that the sale of the $ 19, 810, 000 General Obligation Land Acquisition Bonds —
Unlimited Tax ( Subject to Federal and Massachusetts Income Taxation ) of the Town dated November
10, 2021 (the " Bonds" ) , to Robert W . Baird & Co . , Inc . at the price of $ 20, 099, 256 . 20 and accrued
interest, if any, is hereby approved and confirmed . The Bonds shall be payable on November 1 of the
years and in the principal amounts and bear interest at the respective rates, as follows :
Interest Interest
Year Amount Rate Year Amount Rate
2022 $ 395 , 000 5 . 00% 2034 $ 610, 000 2 . 30%
2023 400, 000 5 . 00 2035 625 , 000 2 . 40
2024 420, 000 5 . 00 2036 640, 000 2 . 50
2025 440, 000 5 . 00 2037 655 , 000 2 . 55
2026 465 , 000 5 . 00 2038 675, 000 2 . 60
2027 485 , 000 5 . 00 2039 690, 000 2 . 65
2028 510, 000 5 . 00 2040 710, 000 2 . 70
2029 535 , 000 5 . 00 2041 725, 000 2 . 75
2030 565 , 000 2 . 00 2043 11515 , 000 2 . 80
2031 575 , 000 2 . 00 2046 21435 , 000 2485
2032 585 , 000 2 . 10 2051 41555 , 000 2 . 90
2033 600, 000 2 . 20
Further Voted : that the Bonds maturing on November 1, 2043 , November 1 , 2046 and
November 1, 2051 ( each a "Term Bond " ) shall be subject to mandatory redemption or mature as
follows :
Term Bond due November 1 2043
Year Amount
2042 $ 745, 000
2043 * 770, 000
* Final Maturity
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Term Bond due November 1 , 2046
Year Amount
2044 $ 790 , 000
2045 810 , 000
2046 * 835 , 000
* Final Maturity
Term Bond due November 1 , 2051
Year Amount
2047 $ 860, 000
2048 885 , 000
2049 910, 000
2050 935 , 000
2051 * 965 , 000
* Final Maturity
Further Voted , to approve the sale of a $ 3 , 990, 000 1 . 00 percent General Obligation Bond
Anticipation Note - Unlimited Tax ( Subject to Federal and Massachusetts Income Taxation ) of the
Town dated November 10, 2021, and payable November 10, 2022 ( the " Note" ) , to Piper Sandler &
Co . at par and accrued interest, if any, plus a premium of $ 26, 453 . 70 .
Further Voted ; that in connection with the marketing and sale of the Bonds, the preparation
and distribution of a Notice of Sale and Preliminary Official Statement dated October 20, 2021, and a
final Official Statement dated October 27, 2021 (the " Official Statement" ) , each in such form as may
be approved by the Town Treasurer, be and hereby are ratified , confirmed , approved and adopted .
Further Voted : that in connection with the marketing and sale of the Note, the preparation
and distribution of a Notice of Sale and Preliminary Official Statement dated October 20, 2021, and a
final Official Statement dated October 27, 2021, each in such form as may be approved by the Town
Treasurer, be and hereby are ratified , confirmed , approved and adopted .
Further Voted : that the Bonds shall be subject to redemption , at the option of the Town ,
upon such terms and conditions as are set forth in the Official Statement .
Further Voted ; that the Town Treasurer and the Select Board be , and hereby are , authorized
to execute and deliver Continuing and Significant Events disclosure undertakings in compliance with
SEC Rule 15c2 - 12 in such forms as may be approved by bond counsel to the Town , which
undertakings shall be incorporated by reference in the Bonds and Note, as applicable , for the benefit
of the holders of the Bonds and Note from time to time .
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Further Voted : that we authorize and direct the Town Treasurer to establish post issuance
federal tax compliance procedures and continuing disclosure procedures in such forms as the Town
Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review
and update said procedures, in order to monitor and maintain the tax- exempt 'Status of the Bonds
and Note and to comply with relevant securities laws .
Further Voted : that any certificates or documents relating to the Bonds and the Notes
( collectively, the " Documents" ) , may be executed in several counterparts, each of which shall be
regarded as an original and all of which shall constitute one and the same document; delivery of an
executed counterpart of a signature page to a Document by electronic mail in a " . pdf" file or by other
electronic transmission shall be as effective as delivery of a manually executed , counterpart signature
page to such Document; and electronic signatures on any of the Documents shall be deemed original
signatures for the purposes of the Documents and all matters relating thereto„ having the same legal
effect as original signatures .
Further Voted : that each member of the Select Board , the Town Clerk and the Town
Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver
such certificates, receipts or other documents as may be determined by them , or any of them , to be
necessary or convenient to carry into effect the provisions of the foregoing votes .
I further certify that the votes were taken at a meeting open to the public, that no vote was taken by
secret ballot, that a notice stating the place, date, time and agenda for the meeting ( which agenda included
the adoption of the above votes ) was filed with the Town Clerk and a copy thereof posted in a manner
conspicuously visible to the public at all hours in or on the municipal building that the office of the Town
Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved
by the Attorney General as set forth in 940 CMR 29 . 03 ( 2 ) ( b ) , at least 48 hours, not including Saturdays,
Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the
meeting, that no deliberations or decision in connection with the sale of the Bonds or the Note were taken in
executive session , all in accordance with G . L . c . 30A, § § 1 &25, as amended .
Edw"a 8 6AaL eladn
Dated : November 1, 2021
Clerk of the Select Board
Status Update on Potential Town Acquisition of Cape Cod Sea Camps Properties & Discuss Preliminary
Project Timeline
Mr . Lombardi provided the following updates, there is also information provided in the public packet that
starts on page 94 .
• The Town hasihired River Hawk Environmental to conduct additional site inspections on the Bay
Parcel as part of the Town ' s due diligence associated with the acquisition , we expect their phase 2
reports later this week . This firm has also done the initial phase 1 work, which was hired by the Sea
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Camps . River Hawk Environmental has done a great job in turning these reports around and we are
moving along on schedule with the work .
• Town Administration is working with Town Counsel on finalization of the title work and looking at a
tentative closing date of November 23 , 2021 , deadline is November 30, 2021 .
Mr . Lombardi recognized the administrative work going on behind the scenes, and that residents will be
eager to get on the property and will want to understand the next steps . Mr . Lombardi offered the following
as a general plan :
• Starting in November we will be working on a property management plan and should have it in place
by the time the Town owns both properties . Town Administration has been working with our
insurance provider and the open house planning has taken a fair amount of work .
• At Town Meeting in 2 weeks, we will be seeking to re - appropriate $ 185 , 000 in funding from the
community center feasibility study to be used for consulting services to support the new Sea Camps
comprehensive planning committees that will be formed in the next several months .
• We plan to host an open house in December .
• There have been some considerable interests from residents in donating funds to help the Town with
the acquisition , which will help in reducing the tax impact . Next month we will have a mechanism
and announcement for this .
• Town Administration and the Select Board will be working on developing and approving charges for
the two new committees .
• Town staff will begin developing scope of work for consulting services solicitation . Included in packet
is a selected works profile from Reed Hilderbrand who may be assisting us in developing the
solicitation . Reed Hilderbrand was referred to us from Mass Audubon , they have an extensive and
impressive background . A portion of the initial appropriation may be used to have Reed Hilderbrand
work with us in developing the scope of work . This is an incredibly important piece , the net results of
the work will be in assembling comprehensive plans that will go to Town Meeting for both properties .
• In the new year we will be soliciting letters of interest from residents to serve on the new
committees . We will then begin the candidate review process ; this will take some time as both
committees will be fairly large and we expect a good amount of interest .
• In January we will be finalizing the scope of work for consulting services and issuing the solicitation .
• February, we will be appointing members to the new committees and selecting a consulting firm ( s )
from the solicitation issued in January .
• March , we plan on having the committees hosting their first meetings and working with the
consulting firms to begin the process of developing the comprehensive plans , community
engagement process and time frames .
Mr . Lombardi stated that we also anticipate at this point, the Brewster elementary school ' s consolidation
feasibility study will be completed . There will be potential opportunities for a community center, including in
the study is to review the Council on Aging property, and the town hall , keeping a macro view on this work .
At same time, Mr . Lombardi pointed out that it is important to remember we have two partners on the Long
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Pond Property, Brewster Conservation Trust and Mass Audubon , which we will continue to communicate
with and work through initial discussion around future uses . There are additional details from Town counsel
on page 96 in terms of legal deadlines .
Vice Chair Whitney announced that the plan for open house at the Sea Camps is scheduled for Saturday
December 11 , 2021 , Selectperson Hoffmann added that the time will be between 10am — 3pm , this will be
held as long as there is no threat of a storm , so residents should be ready for weather #or this time of year.
Selectperson Hoffmann continued that the open house is to provide an opportunity for the public who
invested in these properties . The preliminary plan consists of organized tours which will be open to
residents only . Pre - registration will be required , and the tours will be exclusively on the Bay property . The
tours will be provided using CCRTA buses and vans ( 1042 passengers each ) , we can accommodate 30 visitors
per hour and the tours will last for an hour . We will be able to accommodate up to 600 visitors for the day .
Selectperson Hoffmann noted that there will be additional opportunities in the Spring `. for those that cannot
attend in December . Continuing that the tour will include the 6 main areas, the main building, dining hall ,
boat house, beach , pool and art center . Town staff and select committees will be able to view ahead of the
open house . Selectperson Hoffmann also requested that residents save any ideas regarding the property for
the public engagement process as we develop the comprehensive plans for both properties .
Selectperson Chaffee commented this is a really important opportunity and is wondering if 600 spots is going
to be sufficient ? She encouraged the Board to consider electronic sign ups and anything over 600 will give us
an idea of how many residents are interested and the possibility of adding another tour date . Selectperson
Chaffee also suggested calling the tour, the Sea Camps Fall open house to different from anything that will be
held in the Spring .
Presentation on Association to Preserve Cape Cod ' s Pond Monitoring Program — Pat , Hughes
Charlie Sumner, President of the Association to Preserve Cape Cod ( APCC) , Pat Hughes, Vice President of the
association and Steven Koppel , the Chair of the development committee joined the meeting . The APCC
serves an important role on Cape Cod in a number of environmental issues . One issue is the cyanobacterium
monitoring program that has a lot of value to Cape communities . The APCC annual meeting will be held on
Nov . 4th at 5pm , all can attend virtually, registration is available on the APCC website .
The presentation that is included in the public packet was reviewed by Pat Hughes . She noted that one of
the goals of the APCC is to raise public awareness and to improve safety . A key role for the Brewster Ponds
Coalition is to motivate change in trying to reduce sources of pollution that are causing cyanobacteria
blooms . Ms . Hughes continued that there are ponds throughout the Cape that are priority and with rapid
testing, Towns can be provided information quickly and if needed some kind of warning can be posted . The
APCC is working at the regional level and the state level to increase financial and professional commitment
to rapid testing and acceptance by the regulatory agencies of the protocol, so we can be quick and
responsive in regard to the monitoring . There are at least 70 ponds in Brewster, both the Brewster Ponds
Coalition and the APCC are sampling about 29 of them , while some others are being sampled by the
Department of Environmental Management within Nickerson State Park ,
Steve Koppel added that the work that the APCC does is based on a rapid test that serves largely as a
warning system . These rapid tests detect bacteria at an early stage, allowing Towns to take early and
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appropriate protective measures by alerting the appropriate groups, and produce consistent signage of
warnings . Mr . Koppel continued that the technology developed by APCC partners at the University of New
Hampshire is approved by the EPA, this is an economic approach to the testing where results are quickly
available . The APCC is currently monitoring roughly about a 1/3 of the ponds in Brewster, this is fairly high
compared to other to The APCC is looking to increase this number and looking for innovative ways to
monitor a larger number of ponds more efficiently .
Pat Hughes noted that this is a really important program , in Brewster we are fortunate to work with the
Brewster Ponds Coalition as they provide volunteers to complete the monitoring, and the APCC scientist
complete the sample analysis and notifies the local health agents . Ms . Hughes noted that this has been
challenging for Health Departments as the Mass . Department of Public Health has a different methodology
and at present time they do not mesh . Ms . Hughes added that the Cape & Islands Health Agents Coalition
and the Mass Department of Public Health , along with the APCC are working together in looking at the
methodology, hopefully with guidance from Mass . Department of Public Health , we can be consistent across
the board with better coordination and clarification for the Boards of Health .
Vice Chair Whitney expressed his thanks to the APPC organization and the Brewster Ponds Coalition for their
work they are doing as cyanobacteria is a big problem Cape wide to the health of humans and pets .
Mr . Lombardi commented APPC recently was award a $ 150, 000 SNEP grant to work with Brewster and most
other Cape Towns on water management around boat ramps . This is an example of the partnerships that we
have in place . Mr . Lombardi thanked the APPC for their work, adding that it is not surprising Brewster is on
the leading edge of this policy issue. and science . Certainty a lot of time , effort and energy mainly from
volunteers, to put Brewster in the best spot to have the best data available .
Discuss and Vote on Community Emergency Management Plan - Chief Moran Emergency Management
Director
Chief Moran joined the meeting, before he discussed the Community Emergency Management Plan ( CEMP )
he reviewed the events of the storm . Chief Moran stated that at the height of the storm about 50% of town
was without power and by 12pm on Saturday there were 33 homes still without power, noting that
Eversource had a hard time meeting their goal , but they did meet the goal of providing power to 99% to the
Town by 12pm on Saturday . Chief Moran noted that there was an Eversource employee assigned to the ECIC
at the Fire Department, she did a great job and was professional and showed tenacity in restoring power to
the town rapidly . Chief Moran did point out one issue at Wells Court, their power was restored Friday night
about 9 : 30pm , however the workers from Eversource and those who dropped off generators were harassed
by the tenants . This is something that the Chief and Donna Kalinick will meet about with the Brewster
Housing Authority about .
Chief Moran noted that the State has sent out damage assessment requests and he is currently working on it
with department heads ; the County has to reach a threshold of $ 935, 000 for a FEMA declaration and the
State has to meet a threshold of $ 11M in damages, overtime, etc . This is due next Tuesday and will have a
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broad estimate of damages, overtime used , vehicle use, etc . Chief Moran noted the personnel in the field
( DPW, Police, Water, Fire, Golf and Natural Resources ) that all contributes to the Town ' s safety .
The Town has been working on the CEMP for the past couple of years . This all - hazards plan is used to pre -
plan , respond to and have a post review of specific emergency events . The plan is used to identify and assign
specifics for department heads and the emergency operations center . Chief Moran noted that the State
made it a little bit easier in 2019 by finalizing their own plan and provided a template for communities to
use . Brewster had enlisted the aid of a Massachusetts Maritime Academy intern in 2020-2021 to develop
the plan, this was then presented to the department heads for review . The plan was then sent to MEMA for
review, in which they provided several comments and revisions, but ultimately approved the plan . The plan
in the packet shows the comments and suggestions, once approved this will be the final draft . .
Mr . Lombardi commented that when reading the plan , it is consistent with the organizational structure of
the new Town Charter ( which has not been officially approved at the State level at this time ) . In the plan , the
Town Manager is the lead on Emergency Management, noting that nothing changes operationally as Chief
Moran ' s roll as Emergency Management Director, Mr . Lombardi pointed out that technically the Select
Board had certain responsibilities under state law prior to the Town Charter, this plan, in terms of declaring a
local State of Emergency and a few other items have been addressed through the Charter and the CEMP .
Vice Chair Whitney asked Chief Moran if he finds value in large scale exercises with multiple towns involved ?
Chief Moran responded that there is certainly value in these types of exercises . Adding that in past years, the
Town has used Emergency Management Planning Grants, which are received every year, to host tabletop
exercises put on by a third party that include regional partners . Chief Moran stated that he has worked with
the Water Department to conduct a tabletop exercise presented by the Mass . Maritime students, it was
completed about 9 months ago . We are once again working with Mass Maritime to develop another
tabletop exercise, Chief Moran noted that the students did an excellent job, this is free to us and allows the
grant to be used for other emergency management or training items .
Selectperson Chaffee thanked Chief Moran on a highly complex task to take on , noting he has done an expert
job with his team . With this plan , our Town will respond effectively .
Selectperson Chatelain moved to vote to accept and approve the Community Emergency Management Plan .
Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain -
yes, Selectperson Hoffmann -yes, Vice Chair Whitney-yes , The Board vote was 4-Yes, 0' No .
Review and Vote on Proposed Select Board Policies on Board /Committee Appointments
Mr . Lombardi stated that following the last Board meeting, a handful of changes were made based on the
collective feedback . The drafts were sent to Town counsel for review, the question on . the application
relative to background checks and criminal convictions was stricken due to State Cori regulations . Non -
Brewster voters who are appointed to serve on advisory or ad hoc committees will serve as full voting
members unless the charges states differently . The clean versions reflect all feedback received from counsel .
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Selectperson Chatelain moved to approve the revised Select Board appointment policy number 6 .
Selectperson Hoffmann second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson
Chatelain -yes, Selectperson Chaffee -yes, Vice Chair Whitney-yes . The Board vote was 4-Yes , 0- No .
Selectperson Chatelain moved to approve the revised Select Board policy number 6A as drafted .
Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelajn -
yes, Selectperson Hoffmann -yes, Vice Chair Whitney-yes , The Board vote was 4-Yes, 0- No .
For Your Information ;
Mr . Lombardi reminded the group that there was a citizen petition seeking to prohibit hunting in the
Punkhorn that went to Town meeting last May, that was recently approved as to form by the Attorney
Generals Office, but Town Counsel has opined that since neither the article itself nor the motion structured
the article as a bylaw that the effect of the vote was advisory to the Select Board , Conservation Commission
and Water Commission , the three public bodies that are responsible for care , custody and control of the
properties that comprise the Punkhorn . Last week Conservation Commission adopted their annual hunting
policy and voted to continue with their policy that does not permit hunting in the Punkhorn but does permit
it on a limited basis in ' a few other locations around Town . Mr . Lombardi noted that there will likely be a
citizen ' s petition on this issue at Annual Town Meeting next spring .
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Matters Not Reasonably Anticipated by the Chair
Selectperson Hoffmann expressed her thanks to our community who came together during the storm . She
also acknowledged the Emergency response folks and Town staff who worked tirelessly to get us through . j
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Questions from the Media - None
Next Meetings - November 15 (Town Meeting ) , November 29 , December 6, and December 20, 2021
Adiournment
Selectperson Chatelain moved to adjourn at 7 : 12pm . Selectperson Chaffee second . A roll call vote was taken .
Selectperson Hoffmann -yes, Selectperson Chatelain - yes, Selectperson Chaffee-yes, Vice Chair Whitney-yes .
The Board vote was 4=Yes, 0- No .
i
Respectfully submitted by Erika Mawn , Executive Assistant
I
11 / 30 / 2021
Edward 8 Ctia fela;n
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Approved . Signed :
Date Selectperson Chatelain , Clerk of the Select Board j
Accompanying Documents In Packet : Agenda , TA report, Consent Packet, CCSC Bond & Short-Term Note Bids, CCSC Updates and Preliminary I
Project Timeline, APCC Presentation, Community Emergency Management Plan, Proposed Select Board Policies on Board/Committee i
Appointments, FYI packet .
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