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TOWN OF BRE WSTER
Brewster, Massachusetts 02631
( 508) 896 - 3701
GOLF COMMISSION
Minutes of August 10, 2021
Commissioners Present : Anne O ' Connell (Chair), Andrea Johnson (Vice-Chair), John Kissida, Wyn
Morton, Jeff Odell .
Others Present : Jay Packett, Director of Operations, Colin Walsh, Golf Course Superintendent, Donna
Potts (9-Hole Women ' s Assn . ) , Sarah Robinson ( 18 -Hole Women 's Assn . ), Ken Eisner, (CCMGA) .
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED . The meeting
may be viewed at : http *Na
Hvideo . brewster- ma . gov/CablecastPublicSite/show/5574 ? channel = l
Anne O ' Connell called the meeting to order at 4 : 00 pm after reading remote meeting guidelines and
procedures .
Public Comment :
• None .
5 Year Capital Plan :
• Jay Packett submitted an updated package, including project plans and the financial forecast. The
month of July was as good as could be expected . 532 rounds were averaged per day. Golf course
conditions are good; kudos to Colin Walsh and the staff. Financials are good and will be
available at the next meeting . Captains reputation among visitors is good . There are no adverse
adjustments due to the change in tee times . Colin Walsh updated the issues regarding the pump
which was inspected and showed a manufacturing defect. There is no problem with the well . The
pump should be a warranty job ; there maybe a charge for testing the well . Focusing on FY22
there are some changes . Discussion followed regarding the capital requests . Jay Packettis
confident with the FY 22 capital requests ; there is an issue with equipment replacement . He
agrees with the consultant reports and discussed various problems that need to be addressed . He
is confident that the requests should be agreeable to the Finance Committee, the Selectboard and
Town Administration , Colin Walsh reported the pieces of equipment on the list will replace old,
unsafe equipment and get the fleet back to a minimum level of safe and efficient operation . The
tree work can go into capital to start out and will be a line item after that . He discussed various
other items that need to be considered . Jay Packett and Colin Walsh will meet this week to go
over any additions or corrections that need to be made to the FY22 request form . Discussion
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• followed .
• John Kissida submitted an email for swim lane # 1 and #3 for the course and grounds . The email
will be distributed .
• Jeff Odell made a motion, seconded by Andrea Johnson, that the capital plan as presented today
with the adjustment of the brush pile , kitchen equipment and laser box scraper be accepted as the
FY 22 capital request in the amount of $692 ,000 . Discussion followed . Motion withdrawn by
Jeff Odell .
• Jeff Odell moved, seconded by Andrea Johnson, that the FY 22 capital items presented today with
the addition of the laser box scraper be a total amount not to exceed $712 ,000 . Discussion
followed regarding language for course enhancements and hydraulic water shed analysis . Andrea
Johnson and John Kissida will provide suggested language . Jeff Odell suggested exploring a
remote shut- off above the pumphouse . Colin Walsh explained that would be provided by the
power company. Motion passed unanimously.
Course Operations Questions and Concerns :
• John Kissida met with Andrea Johnson and Colin Walsh to review the five-year plan . He
discussed items missing in the NFG capital budget and his strategies for critical items in the next
five years , i . e . irrigation repair and replacement , cart paths , tee improvements , sink hole repairs ,
tree work, water diversion, maintenance building and possible costs . He questioned the NFG
breaking the improvement budget into three separate phases and had budgetary suggestions for
these projects . He also discussed design and construction, wells , parking lot repaving and driving
range improvements and questioned the amount of work to be done in-house or by outside
contractors . Jay Packett discussed the budget for sink hole repair and the amounts needed to
cover repairs in the cart barn and the parking lot . Jeff Odell had wording suggestions for the
specificity on repairing sink holes in the cart barn and parking lot in order to enable utilizing any
residuals on the course . Discussion followed regarding the timing of items to be addressed in the
future including bunker work . Anne O ' Connell suggested when the NGF presents to the
Selectboard, the Finance Committee, the Town Administration and the Golf Commission at the
meeting of September 13 , members of the commission be prepared to respond to questions that
might be raised regarding the NGF report and the capital plan. Jeff Odell suggested thinking
about increasing labor hours as much work can be done in-house . Discussion followed . Andrea
Johnson asked about restaurant equipment . Jay Packett suggested moving forward that restaurant
equipment be included in the capital budget . The restaurant has recently been named number one
in Brewster.
Questions and comments from Associations and liaisons :
• Sarah Robinson asked about the Solo Rider. Jay Packett said the contract for a new vehicle from
Solo Rider has been signed. Some of the necessary paperwork has not yet been returned .
Unfortunately, there are six to eight weeks lead time .
• Eversource was at the golf course last Friday and needs to install a box on a new telephone pole
which could cause a delay. There is a meeting on Friday with the contractor.
• The witness test was flawless .
Future agenda items and meetings (8/24, 9/13 (Joint with Select Board), 9/14) :
• The meeting of August 24 will be a regular business meeting .
Status of hydration stations .
• The meeting of September 13 will be a joint meeting with the NGF, Selectboard, Finance
Committee and Town Administration .
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• The meeting of September 14 will be a regular meeting .
A motion was made by John Kissida , seconded by Wyn Morton, to adjourn the meeting . Motion passed
unanimously.
The meeting was adjourned at 5 : 59 p . m .
Respectfully submitted,
Dorothy Vesperman
Administrative Assistant
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