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HomeMy Public PortalAboutGolf Commission -- 2021-08-10 Minutes pop\\\0\\\\\Ita E INNS i RC�1'STV'.fz TOWN OF BRE WSTER Brewster, Massachusetts 02631 ( 508) 896 - 3701 GOLF COMMISSION Minutes of August 10, 2021 Commissioners Present : Anne O ' Connell (Chair), Andrea Johnson (Vice-Chair), John Kissida, Wyn Morton, Jeff Odell . Others Present : Jay Packett, Director of Operations, Colin Walsh, Golf Course Superintendent, Donna Potts (9-Hole Women ' s Assn . ) , Sarah Robinson ( 18 -Hole Women 's Assn . ), Ken Eisner, (CCMGA) . THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED . The meeting may be viewed at : http *Na Hvideo . brewster- ma . gov/CablecastPublicSite/show/5574 ? channel = l Anne O ' Connell called the meeting to order at 4 : 00 pm after reading remote meeting guidelines and procedures . Public Comment : • None . 5 Year Capital Plan : • Jay Packett submitted an updated package, including project plans and the financial forecast. The month of July was as good as could be expected . 532 rounds were averaged per day. Golf course conditions are good; kudos to Colin Walsh and the staff. Financials are good and will be available at the next meeting . Captains reputation among visitors is good . There are no adverse adjustments due to the change in tee times . Colin Walsh updated the issues regarding the pump which was inspected and showed a manufacturing defect. There is no problem with the well . The pump should be a warranty job ; there maybe a charge for testing the well . Focusing on FY22 there are some changes . Discussion followed regarding the capital requests . Jay Packettis confident with the FY 22 capital requests ; there is an issue with equipment replacement . He agrees with the consultant reports and discussed various problems that need to be addressed . He is confident that the requests should be agreeable to the Finance Committee, the Selectboard and Town Administration , Colin Walsh reported the pieces of equipment on the list will replace old, unsafe equipment and get the fleet back to a minimum level of safe and efficient operation . The tree work can go into capital to start out and will be a line item after that . He discussed various other items that need to be considered . Jay Packett and Colin Walsh will meet this week to go over any additions or corrections that need to be made to the FY22 request form . Discussion 1 • followed . • John Kissida submitted an email for swim lane # 1 and #3 for the course and grounds . The email will be distributed . • Jeff Odell made a motion, seconded by Andrea Johnson, that the capital plan as presented today with the adjustment of the brush pile , kitchen equipment and laser box scraper be accepted as the FY 22 capital request in the amount of $692 ,000 . Discussion followed . Motion withdrawn by Jeff Odell . • Jeff Odell moved, seconded by Andrea Johnson, that the FY 22 capital items presented today with the addition of the laser box scraper be a total amount not to exceed $712 ,000 . Discussion followed regarding language for course enhancements and hydraulic water shed analysis . Andrea Johnson and John Kissida will provide suggested language . Jeff Odell suggested exploring a remote shut- off above the pumphouse . Colin Walsh explained that would be provided by the power company. Motion passed unanimously. Course Operations Questions and Concerns : • John Kissida met with Andrea Johnson and Colin Walsh to review the five-year plan . He discussed items missing in the NFG capital budget and his strategies for critical items in the next five years , i . e . irrigation repair and replacement , cart paths , tee improvements , sink hole repairs , tree work, water diversion, maintenance building and possible costs . He questioned the NFG breaking the improvement budget into three separate phases and had budgetary suggestions for these projects . He also discussed design and construction, wells , parking lot repaving and driving range improvements and questioned the amount of work to be done in-house or by outside contractors . Jay Packett discussed the budget for sink hole repair and the amounts needed to cover repairs in the cart barn and the parking lot . Jeff Odell had wording suggestions for the specificity on repairing sink holes in the cart barn and parking lot in order to enable utilizing any residuals on the course . Discussion followed regarding the timing of items to be addressed in the future including bunker work . Anne O ' Connell suggested when the NGF presents to the Selectboard, the Finance Committee, the Town Administration and the Golf Commission at the meeting of September 13 , members of the commission be prepared to respond to questions that might be raised regarding the NGF report and the capital plan. Jeff Odell suggested thinking about increasing labor hours as much work can be done in-house . Discussion followed . Andrea Johnson asked about restaurant equipment . Jay Packett suggested moving forward that restaurant equipment be included in the capital budget . The restaurant has recently been named number one in Brewster. Questions and comments from Associations and liaisons : • Sarah Robinson asked about the Solo Rider. Jay Packett said the contract for a new vehicle from Solo Rider has been signed. Some of the necessary paperwork has not yet been returned . Unfortunately, there are six to eight weeks lead time . • Eversource was at the golf course last Friday and needs to install a box on a new telephone pole which could cause a delay. There is a meeting on Friday with the contractor. • The witness test was flawless . Future agenda items and meetings (8/24, 9/13 (Joint with Select Board), 9/14) : • The meeting of August 24 will be a regular business meeting . Status of hydration stations . • The meeting of September 13 will be a joint meeting with the NGF, Selectboard, Finance Committee and Town Administration . 2 • The meeting of September 14 will be a regular meeting . A motion was made by John Kissida , seconded by Wyn Morton, to adjourn the meeting . Motion passed unanimously. The meeting was adjourned at 5 : 59 p . m . Respectfully submitted, Dorothy Vesperman Administrative Assistant 3