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Home My Public Portal AboutGolf Commission -- 2021-10-12 Minutes S \\\\\\\\\\IU1u H u I I Illll /i W Sr /k p 1111110\\\\\0��\\\\\ �RCN'S'1"1%tZ TOWN OF BREWSTER Brewster, Massachusetts 02631 ( 508) 896- 3701 GOLF COMMISSION Minutes of October 12 , 2021 Commissioners Present : Anne O ' Connell (Chair), Andrea Johnson (Vice- Chair), Rob David, John Kissida, Wyn Morton and David Valcourt Others Present : Jay Packett, Director of Operations , Rob Harris (CCMGA), Donna Potts (9-Hole Women ' s Assn), Peggy McEvoy (The Friends) and Bill Meehan (Finance Committee Liaison) . THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED . The meeting may be viewed at : http : //video . brewster-ma . gov/CablecastPublicSite/show/5672 ?channel= l Anne O ' Connell called the meeting to order at 4 ; 00 pm after reading remote meeting guidelines and procedures . Peggy McEvoy thanked Colin Walsh and John Kissida for helping with the daffodil planting on Saturday. There were 32 volunteers , 3 new members of The Friends and about 20 people stayed for dinner afterwards . Any information for the bulletin boards can be given to The Friends; the clock has been ordered ; there is a meeting of The Friends tomorrow. Jay Packett and Anne O ' Connell thanked Peggy McEvoy and John Kissida for their help . Superintendent's Report: • Jay Packett reported on Colin Walsh 's behalf: it has been good weather for growing grass . The 6 monitoring wells and lysemeters have been installed and will be monitored periodically by Horsley & Whitten . Golf course conditions and upcoming work were noted . Tours of the facilities were given for members of the Finance Committee and Golf Commission and are available for anyone interested . Early ordering is under way. Staff will be less due to seasonal layoffs . Mark Bornas is now in the position of skilled groundsman taking over for Rob Salisbury who was promoted to fill Dwight Wiggins ' position . The main pump has been installed and is working flawlessly. Tee work was noted . Discussion followed . 1 Director 's report : Course Operations and Concerns : • The financials are ahead of last year as far as the budget is concerned . As reported at the last meeting, some line items have been consolidated . There has been a downward trend this fall as opposed to last fall . Monday through Thursday afternoons have slowed down . September of 2021 is better than any of the previous four years . Figures are ahead for the calendar year . The fiscal year is behind last year, but ahead of the best year pre- covid . Rounds played have dropped in the month of September due to aeration and people leaving . Total average per day for the month of September is 343 rounds per day; October is ahead of last year so far . Kudos to Colin Walsh and the maintenance staff for maintaining the golf course in such great condition . Projections look good even though off- season memberships were not offered . Jay Packett reviewed the most upAo - date future projections . The original capital request to Town Hall was $ 707,000; the finalized list has been distributed to the Commission . Discussion followed . Anne O ' Connell reported the Selectboard unanimously supported the recommendation as presented on the spreadsheet . In answer to Dave Valcourt, there is a beginning plan for in - house improvements which will be broken down into small projects and will not be considered as capital improvements . John Kissida discussed upcoming projects, survey and design , which will require some up-front money . He offered his technical assistance in design as that is his expertise . Regarding the maintenance building study, he suggested if there is a delay, the RFP should be ready to go at the Spring Town Meeting . Discussion followed . Jay Packett reported the NEIGA is interested in holding a Saturday-Sunday event which has been previously requested and will be reconsidered probably at the first meeting in November . Re-Vote on Non-Resident membership limit : John Kissida made a motion , seconded by Rob David , that effective 10/ 12/2021 The Captains will only accept renewal applications from non - residents of the Town of Brewster . Applications for new non - resident memberships will not be accepted with the exception of new non - resident junior memberships . This freeze will be effective until further notice . Discussion followed . Motion passed &0 . Update on Restaurant RFP • Anne O ' Connell reported that the RFP for the restaurant has not yet gone out . As of 4 p .m . today the lease has not been returned by Town Counsel . Jay Packett has submitted all necessary information to Town Hall . Anne O ' Connell and Jay Packett have on multiple occasions asked for a status report, and Anne O ' Connell believes it will be the middle of November before the proposals can be opened . Jay Packett reported on his recent conversation with Donna Kalanick. John Kissida is concerned about a timely presentation of the proposal . Discussion followed . Discuss and possible vote on recommendations related to 2022 Golf Season : • Anne O' Connell reminded the Commission that recommendations will need to go before the Selectboard for final approval . Jay Packett presented recommendations for tee time allocations which include averaging out the capital plan funds for the next ten years and adding that to the denominator . To help offset that, an estimated member cart revenue from the prior fiscal year will be added that will go along with membership revenue . Discussion followed . • Regarding non - resident memberships, Jay Packett stated a waiting list will be available for those inquiring . 2 • Regarding a tiered non - resident membership, Dave Valcourt thinks non - resident members should be privileged to the same policies as resident members . Rob Harris explained the origination of the tiered resident membership system . Discussion followed . • Jay Packett recommends for memberships for the year 2022 a flat increase he shared at the last meeting but with changes to make the percentage increases fairer : For residents, early memberships would be $ 1, 350; morning memberships would be $950; twilight membership would be $ 585 ; collegiate membership would be $ 500; junior membership would be $ 250 . For non - resident members, early memberships would be $ 2 , 250; twilight membership would be $ 1, 000, collegiate membership would be $ 700; junior membership would be $ 350 . Charter non - resident membership would be $ 1, 800 . Based on this year' s number of members revenue would be $ 1, 691, 865 . Planning on a 5 per cent reduction over- all , the grand total would be losing shy of $ 85 , 000 for a grand total of $ 1, 607 , 272 which based on this year' s numbers would be an increase of $ 75 , 207 . Discussion followed . Questions and Comments from Associations and Liaisons : • None . Review and approve minutes : A motion was made by John Kissida , seconded by Andrea Johnson , to approve the minutes of 9/ 13/2021 as written . Motion passed 6-0 . A motion was made by John Kissida , seconded by Wyn Morton , to approve the minutes of 9/ 14/2021 as corrected . Motion passed 6 -0 . A motion was made by John Kissida , seconded by Rob David , to approve the minutes of 9/28/2021 as written . Motion passed 5 -0 with one abstention . Future agenda items and meetings : • Recommendations for 2022 golf season . • Rates for daily fee players . • Changes to association requirements . A motion to adjourn was made by Wyn Morton, seconded by Andrea Johnson, to adjourn the meeting . Motion passed 6 -0 . The meeting was adjourned at 5 : 57 pm . Respectfully submitted, Dorothy Vesperman Department Assistant 3